Community Services Recreation Facility Services Branch

HAZARD ASSESSMENT and CONTROLDescription of Work Area:

Pyramids, Greenhouse, Classrooms, Administration Events

Muttart Conservatory

Date Created: Sept. 25th 2009

Previous Review: 2007

Completed by: Donna Hamel, James McIvor

Reviewed by: All Muttart Staff

Approved by: Judith Rohovie, Chris Johnson

Hazard S P E Rate1 Existing Controls S P E Rate2 Further ControlsAction By

Target Date

1 without controls in place2 with existing controls in place

Page 1 of 9

1. On site emergency / threat of emergency

A fire, robbery, explosion (or bomb threat), medical emergency (heart attack), chemical spill, etc.

3 3 1 7 High

a) Emergency Procedures and staff trained in their use.

b) Emergency Equipment – Vests, quick procedures, fire extinguishers, first aid supplies, etc. available for use.

c) For chemical spills appropriate PPE – suit, gloves, respirators

d) Building fire alarms and sprinklers

e) Orientation to building for new employees - Exits, Fire extinguishers, First Aide equipment, emergency procedures, http://ecity/AppForms/HRForms/Orientation/Checklistemployee.pdf

f) Good signage on emergency exits

g) Staff on site trained in First Aid, CPR and AED available to help

h) Fire / emergency drills conducted annually, real emergency drills, and debriefings.

i) Cash handling procedures

2 3 1 6Moderate

PA system upgrade to include pyramids and offices when funding is available

Judi R. 2011

2. Workplace Violence – against and between - colleagues, patrons and public. Resulting in physical, emotional or physiological trauma and injuries.

Dealing with unauthorized entry into the facility and grounds by the public.

Diffusing tense situations Armed Robbery and thefts

3 3 2 8High

a) Restricted access onto building, - card access

b) Perimeter Checks: Checking inside and outside the facility looking for suspicious persons or things

c) Panic button, door sensors.d) Usually other staff available for

support.e) Non-violence crisis intervention

training and certification.f) Corporate Administrative

Directive and Procedures A1438

2 3 1 6 Moderate Add more security

cameras - in pavilions and greenhouse areas

Implement Security audit recommendations

Staff to receive Non-violence crisis

Joe Craven

James McIvor

James McIvor

2010

2009- 2010

2010

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address the issue.g) Emergency proceduresh) First aid trained staff on site

available to provide help.i) Corporate Identification Cards.

Policy A1434j) Radios - to improve

communication k) Security camerasl) Cash handling proceduresm) Radio check in proceduren) Locking doors / gates & arming

building at nighto) Security audit (2008)

intervention training.

Prepare opening check in and closing procedure.

Muttart Safety Committee

2009 / 2010

3. Ergonomics

Musculoskeletal injury and/or reduced productivity due to poor and incorrect workstation set up or design.

2 3 2 7 High

a) Ergonomically designed furniture (desks & chairs)

b) Ergonomic reviews of equipment / furniture positioning by City of Edmonton Ergonomic Consultant

c) Staff awareness of proper sitting / working positioning Corporate Ergonomist injury prevention tips 

d) Public Works’ accommodation staff approving all work space design moves, etc.

e) Corporate purchasing standards in place to address acquisition of new office furniture.

f) Staff medical concerns related to office equipment use / design reported to their supervisors, for action.

g) Staff exercise & stretching Stretch Better, Feel Better Video Program

1 1 3 5Moderate

Review and implement ergonomic review recommendations

Muttart Safety Committee

2009 / 2010

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4. Motor Vehicle Accidents (off & on work site) (bobcat, personal vehicles, City vehicles)

Injuries while driving (to/from work, and during business hours).

Injuries while in a motor vehicle while conducting some work related activity on facility grounds and off site.

Injuries while operating heavy equipment - to operators and bystanders.

3 2 3 8 High

a) Valid driver’s licenseb) Business insurance coverage for

personnel vehicle.c) Traveling on official city

business City policy regarding car rental A1415F.

d) Safe driving and vehicle operating practices

e) Defensive Driving Courses for those who are driving daily

f) Competent to operateg) Equipment & site inspections

before work beginsh) Staff reporting unsafe

equipment or conditionsi) Equipment operator manualsj) Staff training on use of each

City owned piece of equipment, bobcat, trucks

k) Wearing the proper PPE - ear plugs or ear muffs, hard hat, safety glasses, masks, etc. - for the equipment being used.

l) Fleet safety requirements and training

m) Mentorship program

2 1 3 5Moderate

Ensure defensive driver training

Training for Bobcat operationDefensive Driving Courses

James McIvor

James McIvor

March 2010

Feb. 2010

5. Working alone – (after regular hours, special events and during normal working hours)

As a result of working alone, staff have additional exposure to emergencies, violence, etc. where no-one else is available nearby for immediate aid.

Weekend Growers, Host, hostess staff

Where one staff member is required to work - during,

3 3 3 9 High

a) Phones, radios and cell phones (a couple) are available for staff and staff are required to carry them when working alone.

b) Trades sign-in sheets sign in/out log system.

c) Restricted access into building - card and key access - Corporate Identification Cards. Policy A1434

d) Building sensor / security system (exit guards)

e) Police drive by inspectionsf) Security camerasg) Usually - Other staff available

2 2 3 7 High

security camera project - Increase # of security cameras to include Pyramids and Greenhouse Areas

Joe Craven 2010

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before and after special events and performing various maintenance work

for support (staff escorts).h) Violence in the Workplace

training. Violence in the Workplace Q/A

i) Emergency procedures.j) Radio check in procedure

6. Unsafe Equipment or chemical exposure

Office equipment not properly maintained or having appropriate safety devises (laminator, paper cutter, air compressor for filling balls, etc).

Chemicals used in office (cleaning, photocopier, etc.)

2 1 2 5Moderat

e

a) Monthly safety inspectionsb) Staff reporting unsafe

equipment or conditionsc) Safety committee discussions to

address any unsafe conditions.d) MSDS sheetse) First aid kits and staff trained in

first aid.f) Staff trained on equipment use

and correct storage g) Proper PPE - gloves, goggles

1 1 1 3 Low

7. Trips, Slips & Falls

Outdoors, walking on ice, tripping on uneven surfaces, etc.

Falling from ladders or high places

Indoors - tripping on plant material, edging, uneven surfaces, boxes, cords, stairs, mats, carpet, etc.

Inside slipping on tiled floor

Slipping on wet surfaces tripping on uneven

surfaces, edging, rocks, logs. etc.

Climbing ladders

2 2 3 7 High a) Wearing appropriate footwear for the conditions.

b) Personal awareness of various trip & slip hazards were ever you are.

c) Report conditions that are unsafe and require maintaining (i.e. excessive Ice, loose cords, etc.).

d) Safety inspections and random inspections. Actions taken to correct and report potential trip hazards immediately.

e) Proper work practices are followed, lifting, moving heavy objects, storage of supplies, housekeeping / cleaning.

f) First aid kits and staff trained in first aid.

g) Proper PPE - shoes, role secures h) OH&S Safety Alerts & videos

http://ecity/employeeinformation/safety_wellness/safety-period-videos.aspx http://ecity/employeeinformation

2 1 3 6 Moderate

Develop a list of confined spaces and fall hazard work activities to ensure that staff are appropriately protected. Identify any engineered controls needed (both inside and outside of building)

Donna Hamel / Christine Deputat

Dec. 2009

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/safety_wellness/safety-bulletins-and-incident-alerts.aspx

i) Understand confined space and fall protection legislation http://ecity/employeeinformation/safety_wellness/explanation-guides.aspx including signage

j) Guard rails8. Bodily fluids

Exposure to infections and diseases from bodily fluids (blood, vomit, etc.) - cleaning, applying first aid, lost in found

2 3 3 8 High

a) First aid kits and staff trained in first aid.

b) Staff trained on proper handling - wash hands, use sanitizer

c) Safety inspectionsd) Proper PPE - gloves, easily

accessiblee) Provincial OH&S Biohazard

information http://employment.alberta.ca/cps/rde/xchg/hre/hs.xsl/136.html#bacteria

1 2 2 5 Moderate

9. Use, set-up and storage of rental/programme tables, chairs and equipment

Improper lifting of heavy objects (weights)

Equipment not stored properly causing trip hazards.

Equipment itself may cause injures - falling, tripping, pinched fingers, hitting heads, poking eyes, tripping on mats, etc.

Set up of decorations in atrium

2 2 3 7 High a) Training on proper lifting techniques.

b) Provincial publications on correct lifting - http://employment.alberta.ca/cps/rde/xchg/hre/hs.xsl/136.html

c) Staff training on use of each piece of equipment

d) Daily equipment inspections e) Equipment operator manuals f) Signage, stickers & instructions

for proper use (Tricep pulldown extension) - putting away used equipment

g) Supervision of equipment usage

2 1 2 5 Moderate Review storage and

handling of rental equipment

Review moving the tables, chairs etc. to prevent patron distractions and injuries.

Secure equipment operator manuals for staff use if needed

James McIvor

Dawn Linman

James McIvor

2010

Dec. 2009

Dec. 2009

10. High sound volumes -

Noise distractions impact proper supervision and dealing with incidents

2 2 3 7 High a) Staff training for proper volume settings

b) Staff orientation to equipmentc) Signage on or near stereo, AV

systems

1 1 2 4 Low Monitor decibel levels of live bands and steario equipment.

Dawn LINMAN

Dec.2009

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Long term high volumes may adversely impact hearing

11. Heavy safe door and sharp cupboard door edges

This furniture combined with limited space provides an environment for staff injuries from crushing & pinching fingers, hitting toes & feet, scraping and hitting heads, etc.

2 1 3 6 Moderat

e

a) Staff orientations and training on closing doors, and use of safe

b) Daily visual furniture inspections

c) Signage, stickers & instructions for proper use (safe)

d) Regular staff awareness / messages

1 1 3 5 Moderate

Post Signage Greg Witt Dec. 2009

12. Unsanitary garbage and sharp objects (needles) in facilityBeing injured while cleaning facility

Bio Hazard disposal and clean-up - removal and safe storage of hypodermic needles, blood, etc.

Dirty & unsanitary objects - passing diseases

3 2 3 8 High a) Use tongs to handle needles, b) Wear protective gloves, safety

glasses,c) Store needles in a Hazardous

Material (Sharp’s) Container/- Follow SOP

d) First aid training, kits and responders

e) Regular safety talks (seasonal)

1 1 3 5 Moderate

Signage and training

13. Using unsafe equipment or the improper use of equipment

Equipment not properly maintained or not having appropriate safety devices, for work involving - sharp hand tools (shrub cutters), chainsaw, which results in bodily injuries, cuts, debris in eyes, etc.

For work around facility,

2 2 2 6 Moderat

e

a) Staff reporting unsafe equipment or conditions

b) Equipment operator manuals / instructions

c) Staff training on use of each piece of equipment

d) Wearing the proper PPE - chaps, work gloves, full face shield, Ear plugs, hard hat, safety glasses, masks, and steel toed boots - for the equipment being used.

e) Equipment & site inspections before work begins

2 1 2 5Moderate

Review completeness of staff training program for chainsaw operation

James McIvor

Dec. 2009

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pressure washing, power saws, snow removal, etc.

f) First aid training, kits and responders

14. Lifting or Moving Heavy objects

Back injuries, pinched fingers,

From lifting heavy objects, rocks, bales of soil and peat moss, large pots, hanging baskets, props, logs etc.

Lifting watering cans to high locations

2 2 3 7High

a) Obtain help of other facility staff for heavy work (some tasks require 2 or more staff)

b) Ability to contract out heavy work

c)Equipment available to assist with heavy lifting

d) OH&S information on Heavy lifting Utilize proper lifting techniques.

e)PPE - gloves, etc.f) Regular safety talks

2 1 3 6 Moderate

15. Building Features

Glass Ceilings - possible falling glassLots of Water pipes - possible floodings

Sharp edges, lots of exposed pipes, edges on flower beds

3 2 38

High

a. Scheduled building maintenance

b. Safety inspectionsc. Trades repair requests d. Employee orientation to

building -use care -n green houses

e. Emergency proceduresf. Netting under glass in some

areas

3 1 26Moderate

Review Glass Upgrade above Atrium

Donna Hamel

Dec. 2009

16. Hazardous Chemicals on site (Fertilizer, pesticides, fungicides, cleaners, paint

Burns, chemical releases into the environment, being poisoned, etc. - while working with paint, fertilizer, pesticides, cleaning, etc.

Combustible materials may explode or ignite causing significant damage or fires

2 1 2 5 Moderat

e

a) Safety inspectionsb) Wearing the proper PPE - work

gloves, full face shield, safety glasses, masks, coveralls, Spray suits, gloves, respirators. etc.

c) Staff reporting unsafe equipment or conditions

d) MSDS sheetse) First aid kits and staff trained in

first aid.f) Spill kits g) Emergency procedures (enviso

reporting)h) Hazardous chemicals and

1 1 2 4 Low

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flammable liquids must be stored as per legislative requirements - with proper signage.

Comments: Assigned Value 1 2 3Severity First Aid Lost Time Injury FatalProbability Unlikely Probable LikelyExposure Rarely (<1/month) Often (3 times/week) Every DayRating Serious 7, 8, 9 Moderate 5, 6 Low 3, 4

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