national directory of new hires office of child support enforcement administration for children and...
TRANSCRIPT
NATIONAL DIRECTORY OF NEW HIRES
Office of Child Support EnforcementAdministration for Children and FamiliesDepartment of Health and Human Services
What is the NDNH?2
National database of wage and employment information New Hire Reports
Employee SSN, name and address Employer FEIN, name and address Date of hire Optional data elements: DOB and employer
optional address (income withholding)
What is the NDNH?
Quarterly wage reports Employee SSN, name and wages Reporting quarter Employer FEIN Employer name and address
Unemployment compensation claims Claimant name, SSN and address Claimant benefit amount Reporting period
3
What is in the NDNH?4
Approximately 1.4B individual employment records (data is retained for 24 months)
In FY 2011 NDNH added:
48.6 M New Hire (W-4) data on newly hired employees
585.1 M Quarterly Wage (QW) data on wage earners
49.1M Unemployment compensation claims (zero payments and applications)
Data reported from 54 states and territories and all federal agencies
State directories of new hires (W-4)
Federal payroll agencies (W-4, QW)
State Workforce Agencies (QW, unemployment insurance (UI) claims)
NDNH Reporting5
State Workforce Agencies (SWA) Report QW within 4 months after quarter Report UI within 1 month after quarter
Federal Agencies Report W-4 within 20 days Report QW within 1 month after quarter
State Directory of New Hires (SDNH) Report W4 daily
NDNH Submission Recommendations6
Submit QW records weekly or monthly
Submit all records processed Submit employee name information Automate e-IWO process
About 15 UI agencies accept direct IWOs from all states—in the other states, a two state case must be opened.
Why the NDNH?7
Primary purpose is to assist state child support agencies to enforce support orders
Congress amended the Social Security Act to provide access to NDNH information for secondary purposes: Verify eligibility for needs-based programs Reduce improper payments Collect federal debts
NDNH Strengths
97% of all records submitted to the NDNH are available for matching SSN/name combinations submitted to the NDNH are
verified as accurate by the Social Security Administration
Some states do not submit any or enough name information in their QW records for verification: AZ, CO, DC, IA, KS, ME, NC, PR, WV, WY
SSNs with missing names are confirmed to be valid SSNs and stored in the NDNH as “non-verifiable”
Only “verified” or “non-verifiable” records are available for matching
Several State Workforce Agencies (SWA) submit quarterly wage (QW) records more frequently than quarterly 9 states submitting weekly: FL, ID, IN, MI, NC, OK, TX,
VA, VI 3 states submitting monthly: GA, WA, WV
8
Benefits of NDNH Data - 20109
TANF – state agencies avoided nearly $2.7 million in costs they would otherwise have erroneously incurred
SNAP – avoided $1.5M in its first month DOL – use of SDNH and NDNH matching
saved approximately $182.9 million, due to eligibility errors and early detection of benefit earnings
HUD – NDNH data indicates that intentional unreported income results in an overpayment of $203.2 million in annual HUD subsidy costs
Benefits of NDNH Data - 2011
FMS – 14% increase of AWG notices fromFY2010 resulting in collections of $27.2 million
SSA – annual benefits of approximately $651.6million in prevention of future overpayments and adjustments of incorrect payment amounts in the Supplemental Security Income program.
10
NDNH Monitoring11
Monitor data submissions and file content to proactively ensure data quality
Work with submitters to address issues identified
New Hire reports are comparable to Bureau of Labor Statistics
12
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Jan-
02
May
-02
Sep
-02
Jan-
03
May
-03
Sep
-03
Jan-
04
May
-04
Sep
-04
Jan-
05
May
-05
Sep
-05
Jan-
06
May
-06
Sep
-06
Jan-
07
May
-07
Sep
-07
Jan-
08
May
-08
Sep
-08
Jan-
09
May
-09
Sep
-09
Jan-
10
May
-10
Sep
-10
Jan-
11
May
-11
Sep
-11
Th
ou
san
ds
of
Cas
es
Month and Year
Federal Parent Locator Service (FPLS) and Bureau of Labor Statistics (BLS) Comparison Monthly Number of New Hires (January 2002 - November 2011)
FPLS BLS*
*In March 2009, BLS changed the methodology for estimating these statistics. All BLS data on the graph have been revised according to the new methodology.
What identifies people in the NDNH?Social Security numbers and names SSNs/names submitted to NDNH
are verified by SSA. Use first three characters of first name
and first five of last nameUse nicknames and alternate spelling
13
Re-Hire/Contractor Submission14
31 states have legislation requiring new hire reporting of re-hires
Some states require contractor reporting Many employers report re-hires as new
hires regardless of legislative requirements
NDNH does not distinguish contractors/re-hires from new hires
15
QW - Covered Employment Not every employee’s quarterly wages are
reported to SWAs Exception examples
Agricultural workers Domestic workers Individuals paid on commission (real estate,
insurance agents) Exceptions vary by state
Authorized Agencies Congress has given certain specific state and
federal agencies access to the NDNH for specific purposes: Social Security Administration Internal Revenue Service Department of Education Department of Housing and Urban Development State Workforce Agencies Department of Treasury-Financial Management Services Programs funded under Title IV-A Programs funded under Title IV-D (child support
enforcement programs)
16
17
52 states have matched at least once with the NDNH
29 States have requested QW data in CY 2011
SWA - NDNH Participation
SWA - Data Matching Purpose18
Eligibility Fraud deterrence Skip tracing Re-employment Benefit Accuracy Measurement
(BAM) Ad-hoc reporting
SWA - Match Requirements
Weekly match against W4 and QW
SSNs (required) First and last name (required) SSN verification request
indicator
19
20
New Hire: Passback data field Match indicator From date Through date Same state data
indicator
QW:Match codeSame state data indicatorFrom reporting periodThrough reporting period
Data Elements Submitted and Received
21
W4 data for the requested dates or the entire NDNH file (2 years)
QW data for the requested periods or the entire NDNH file (2 years)
Verification possibilities:– Verified – name and SSN match– Non-Verifiable – records without sufficient
name data
Data Elements Submitted and Received
OCSE Contact Information22
Jennifer Morgan, SWA Liaison: [email protected] 202-401-6494 901 D Street, SW
4th Floor EastWashington, DC 20447
NDNH Team Representative: http://www.acf.hhs.gov/programs/
cse/newhire/contacts/ndnh_contacts.htm