navitrans 365 capability guide

Navitrans 365 Capability Guide

Navitrans has one goal:

Make logistic service providers excel!

With extensive and easy-to-use functions for road transportation, sea- and air- freight, intermodal transport and public ware-

housing, Navitrans is the most complete out-of-the-box logistic software in the market today. It consists of 3 main modules:

Navitrans Transport, Navitrans Forwarding and Navitrans Warehousing. The three modules are designed to work

independently; however, they also seamlessly integrate.

Navitrans is developed on Dynamics 365 Business Central, the all-in-one business management solution (ERP) from Microsoft.

The integrated finance module offers flexible options and tools to setup a company and its bookings for the chart of accounts,

general ledger, VAT declarations, periodic and recurring journals.

The result is a fully integrated company-wide solution with an abundance of features and functions that enable everyone in your

organization to optimize their daily activities, make smart decisions and deliver your customers the service they expect.

This guide describes the capabilities(1) of each of the Navitrans modules:

Navitrans Transport ........................................................................................................................................................................................................... 3

Finance Management (Microsoft Dynamics 365 Business Central) ................................................................................................................ 23

General Capabilities ........................................................................................................................................................................................................ 31

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Navitrans Transport

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Navitrans Transport

Logistic Set-up Tariffs

Define parameters for customers and vendors, create transport

addresses to store information about loading and unloading. Register

opening hours and closing days.

Set up vehicles, trailers, containers and other resources. Set up

drivers, dispatchers, warehouse employees, mechanics and cleaners.

Define ADR and waste information for goods and resources. Define

transport qualifications for special resource requirements, for example

a tail lift for a vehicle.

Create simple tariffs such as price per weight, loading meter, … or

more complex tariff tables based on a level matrix with all possible

combinations of departure and destination locations or zones. Fixed

prices between two locations, pricing per service level, for holidays or

weekends.

Set up automatic pricing for transport, additional tariff for pick-up or col-

lection. Pricing for cleaning, ADR goods, cash on delivery, waiting hours.

Possibility to copy and adjust tariffs for new period, new customers.

Departments and sub departments Distance, driving time, toll

Define your business units as departments and sub- departments for

registration of transports, price allocation, planning, reporting and

business analysis. Business units per transport modus (road, ocean,

air…), type of load (full load, partial load), type of delivery (distribution,

express) or destination.

Geo-locate all addresses. calculate distance, driving times with

different vehicles, toll and tunnel costs.

Transport Price Calculation Calculate in detail the internal cost of a transport. Based on realistic

costs, sales price simulations are possible.

Set up automatic pricing for transport, additional tariff

4 / 18 for pick-up, collection, cleaning, ADR goods, cash on

delivery, waiting hours.

Navitrans Transport

Transport Order Registration

Register transport orders from a customized order input page offering

only the required information.

Create multimodal transport files combining transport by road, sea, rail,

air and inland waterways. Create time tables and register prices per

shipping line.

Model Files

Store repetitive orders in model files for future reference. Create orders

from model files to avoid manual entry. Automatically create repeating

transport orders for each day of the week.

EDI Orders

Receive orders from your customer with EDI. Create, modify and cancel

transport orders through the Navitrans XML structure. Troubleshoot and

handle conversions during and after the import proces.

Instructions

For special requirements, set up recurring customer and transport

address instructions. Add one-time instructions to transport files or for

planning.

Transport Planning Organize, split and combine transport orders to prepare for efficient

planning. Filter, sort and group orders to plan, combining collections,

deliveries, direct movements or shuttles with the same load and

unload addresses or zones.

Register detailed information in the individual load, unload, pickup,

deposit actions.

Plan on a day agenda. Drag and drop transport files and trips on the

timeline. Receive planning warnings when you plan on a resource that

is not available or not suitable, a combination that is not allowed, of

which the licenses are overdue.

Receive orders from your customer with EDI. Troubleshoot

5 / 18 and handle conversions during and after the import

process.

Navitrans Transport

Planning Visualisation and Automation

Calculate distance, time, toll and CO2 on planned trips. Visualize

planned time on timeline planning.

Optimize the order of loading or unloading actions within a trip based

on the location of the addresses and opening hours.

View planned trips on a map or plan deliveries on trips from the map.

Dispatching

Control all actions that are executed, allocate correct prices, (re-)cal-

culate distance and driving times.*

Actions include: Insert/remove additional depot, hook off/on a trailer or

container chassis from/to a vehicle at a certain address, split/regroup

trip, performed by other resources, drivers exchange trailers at a given

address, add multimodal transport, including transport via sea, rail, air

or inland waterways, transfer goods to another vehicle or trailer, move

goods to a given loading unit of a vehicle or trailer, add an extra action

– begin or end action.

* Requires xServer

Communication with drivers

Send trip information and instructions to the Navitrans Driver App.

Receive load- and unload orders on a smartphone. Start and stop

tasks, fill shipment information, exchange packages and report

anomalies. Add pictures and sign on glass.

Send trip information and instructions to 3rd-party on-board comput-

ers or mobile devices.* Receive back information about trips (mileage,

start and stop times), vehicle position. Exchange messages to and

from drivers. Information exchange in real-time or via batch. * List of brands included out-of-the-box available on request.

Subcontractors Sell transport orders or trips to subcontractors on the spot. Compare

subcontractor price agreements or look up historical vendor costs.

Plan subcontractor vehicles, trailers and drivers like your own. Automatically calculate costs on trips executed by subcontractors.

Send settlement proposals for expected purchase invoices to subcon-

tractors. Save time and effort by controlling and booking incoming

purchase invoices based on these proposals.

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Plan on a day agenda or on a Timeline. Drag and drop

transport files and trips on the timeline.

Navitrans Transport

Trip administration Incoming invoices

Add actual loading and unloading trip information, from on board

computer or via manual input. Automatically add pricing for loading -,

unloading - or cleaning time (based on actual weight or quantity).

Match incoming invoices with budgeted cost lines or settlement pro-

posals. Approve invoices from a distance on any device.

Invoicing

Intercompany invoicing

Define invoice frequency and conditions per customer. Create sales

invoices tailored to individual customer demands. Define document

layout, sorting, and grouping per sub department or customer.

Process invoices for single files or via the automated batch procedure.

Approve individual services, exclude specific services or customers

from the procedure. Track anomalies. Make invoice simulations.

Automatically post, & print invoices

Electronic Invoicing

Distribute invoices electronically. Automatically add company style to

PDF documents. Automatically attach conditions of sales and proof of

deliveries to the email.

Set up business units as departments or companies. Settle costs and

services between these business units. Create invoices between com-

panies based on a percentage of the file revenue or set up detailed

interdepartmental settlements or intercompany invoicing based on

tariffs or tariff tables. Consult the settlement and intercompany details

in the profitability calculaton.

Profitability Calculate profitability of transports files, trips, resources based on factual

data from on board computer or theoretical data calculated by xServer.

Analysis questionnaires Record quality information about transport and warehouse orders

based on a set of questions, for reporting and improving service

reliability to customers.

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Calculate distance, time, toll and CO2 on planned trips.

Visualize planned time on timeline planning.

Financial Management

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Accounts Schedules Basic General Ledger

Powerful financial reporting tool that can help accountants and finan -

cial analysts to extract the most essential business data from the chart

of accounts, cash flow accounts and cost types into financial reports,

which can be used to efficiently monitor the health of the business and

provide valuable input for the business decision makers.

You get to choose the accounts you want to monitor and report on,

change the order of the accounts, and combine figures in various

ways, set up which columns to print, change the description of the

accounts and supply them with additional notes.

In addition, you can make simple calculations on the data you selected

on the accounts schedules worksheet, and compare current figures

with historical ones and with your budgets.

Allocations

Allocate general ledger entries to combinations of accounts, depart-ments,

and projects using allocation keys based on amount, percentage, or

quantity. This feature is available through Recurring General Journals.

This module includes all the basic functionality necessary for setting

up a company and posting to the general ledger, chart of accounts,

general journals, VAT facilities, recurring journals, and source codes.

Also includes:

Facilities for internal and external reporting.

RapidStart Services

Workflow for approval of sales and purchase documents.

Posting and reporting in your company’s base currency.

Posting and reporting in an additional currency with the addition of

the Multiple Currencies module.

Capability to export data from any form to Microsoft Word or

Microsoft Excel® using style sheets.

Capability to link to external documents.

Two languages—U.S. English and one other.

Set up sales and purchase documents archiving.

Background posting.

Powerful financial reporting tool that can help

9/18 accountants and financial analysts to extract the most essential business data from the chart of accounts.


Deferrals Basic Fixed Assets

Set up deferral templates that automate the process of defer-ring reve-

nues and expenses over a pre-defined schedule. This enables

companies to easily recognize revenues and expenses in periods

other than the period in which the transaction is posted.

Inter-company Invoicing

Set up business units as departments or companies. Settle costs and

services between these business units.

Create invoices between companies based on a percentage of the file

revenue or set up detailed interdepartmental settlements or inter-com-

pany invoicing based on tariffs or tariff tables. Consult the settlement

and inter-company details in the profitability calculation.

Manage accounting for more than one company in the same posting

process. The companies can be in the same or in one of several dif-

ferent databases.

You can also send documents to partner companies. Users control the

document flow through an Inbox/Outbox feature, and transactions are

completed as general journal transactions or through receivables and

payables, which enables the use of currencies and correct reconciliation.

Keep track of fixed assets such as buildings, machinery, and equipment.

You can also post various fixed-asset transactions: acquisitions, depreci-

ation, write-downs, appreciation, and disposal. For each fixed asset, you

set up depreciation books in which the methods and other conditions used

for calculating depreciation are defined.

You can set up an unlimited number of depreciation books to satisfy

legal requirements, and for tax and internal accounting purposes.

This module is well suited for international companies that need to use

many depreciation methods.

Fixed Assets Allocations Allocate different percentages of fixed asset transactions, such as

acqui-sition cost and depreciation, to different departments or projects

by using allocation keys. Useful for when several departments share a

fixed asset.

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Keep track of fixed assets such as buildings, machinery,

and equipment.


Reclassification

Reclassify a fixed asset or part of a fixed asset—for example, from one

department to another. You can split one fixed asset into several fixed

assets, or combine several fixed assets into one fixed asset. When you

need to dispose of one part of a fixed asset, you can split it into two

assets and then dispose of the appropriate one.

Advanced Dimensions

Advanced Dimensions provides unlimited dimensions for use in trans-

actions in all ledgers. You can name all the dimensions according to

what is most appropriate for your business. In addition to an unlimited

number of dimensions, this module includes advanced dimensions

functionality that enables you to set up rules for how to combine

dimensions and dimension values.

This helps you control the use of dimensions and increases the

reliability of output based on dimensions.

You can also: Set up rules for prioritization of default values and define

dimension rules to fit your specific business.

Set up and use analysis views to analyze general ledger

transactions per dimension and combine dimensions as you want.

Combine analysis of dimensions with the use of account schedules.

Basic Dimensions

Add two additional dimensions to the general ledger and to any of the

other ledgers in Navitrans for greater flexibility when working with

analytical tools.

You can give the two dimensions the names that are most appropriate

for your business and assign dimension codes to each transaction that

involves a general ledger account, customer, vendor, fixed asset,

resource, job, or inventory item.

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You can name all the dimensions according to what is

most appropriate for your business.


In addition, you can define default dimension values and rules for the

default values for all account types (general ledger, customer, vendor,

item, and so on) to help you easily add dimensions to all transactions.

This module can be used in companies that, for example, have several

projects, regions, or profit centers.You can also use it to:

Closely analyze projects in companies that work with projects

across departments and functions.

Generate a statement of operations for a company car account,

where the individual automobiles are set up as projects.

Establish a single account for all company cars, even though a

detailed statement per car is called for.

Print a balance for a given department or project or for combina-

tions of the two.

Companies

Provide competitive pricing if your business needs more than one

company.

Multiple Currencies

Manage multiple currencies throughout the system, including paya-

bles and receivables, general ledger reports, resource and inventory

items, and bank accounts (when integrated with the Cash

Management features).

With Multiple Currencies, you can:

Enter exchange rates and convert currency in full compliance with

euro legislation (including “triangulation”) in the European Monetary

Union (EMU) countries. Triangulation is the required method of

currency conversion during the transitional period of the euro.

Perform currency conversion according to exchange rates that are

stored and maintained in the exchange rate table.

Set up a currency in the exchange rate table and specify the

format so that amounts will always be shown in the correct format

on all forms and reports throughout the system.

Enter exchange rates for a date or for a period in the exchange

rate table.

Manage multiple currencies throughout the system,

12 / 18 including payables and receivables, general ledger

reports, resource and inventory items, and bank accounts.


Calculate the exchange rate associated with the date on the trans-

action for each conversion of a currency amount to a local amount.

Save historical exchange rates in the exchange rate table to keep

track of fluctuations over a period of time.

Transact business in any number of currencies for any customer and

vendor. For example, companies can issue an invoice in one currency

and accept payment for that invoice in a different currency.

Manage currency conversion dynamically and help ensure

efficient processing of exchange rate updates.

Store details of transactions involving receivables and payables in

local and foreign currencies so that aging and reports for receivables

and payables can be printed in local or foreign currency.

Use the Exchange Rate Adjustment option to adjust receivables and

payables and post unrealized gains/losses to the general ledger.

Bank Account Management

Create, operate and manage multiple bank accounts for catering to

your diverse business needs and across different currencies.

Electronic Payments

Create payment proposals based on vendor documents and generate

bank payment files in ISO20022/SEPA format or use the Bank Data

Conversion Service for generating the appropriate electronic payment

file for your bank.

Easily keep track of the payment export history for your electronic pay-

ments and recreate a payment file whenever needed. Apply payments

comes with simple streamlined process to mark and process the

desired transactions.

Reconciliation of Incoming and Outgoing

Bank Transactions Import bank transaction data from electronic files sent from your bank

in ISO20022/SEPA format—or use the Bank Data Conversion Service

for other file types.

Apply the bank transactions automatically to open customer and

vendor ledger entries and create your own mapping rules. Review the

proposed applications and account mappings in an easy and intuitive

way. It is possible to modify the algorithm behind the record matching

is possible by modifying, removing or adding rules.

Easily keep track of the payment export history for

13 / 18 your electronic payments and recreate a payment file

whenever needed.


Bank Account Reconciliation

Import bank statement data from electronic files sent from you bank in

ISO20022/SEPA format—or use the Bank Data Conversion Service for

other file types. Reconcile your bank statement data automatically to open

bank account ledger entries and keep track of all bank statements.

You can also reconcile your bank payments in the Payment

Reconciliation Journal, completing payments and reconciliation in one

place and in one step.

Now you can match customer payments, vendor payments, and bank

transactions all in the Payment Reconciliation journal. You can also

filter the statement information to view only the transactions that need

attention, hiding those that do not.

You can see a summary of outstanding bank information and drill-

down to see the detail in payment reconciliation. To verify before

posting the reconciliation, you can print the outstanding bank

information on a test report.

Basic Receivables

Set up and maintain the customer table. Post sales transactions in

journals and manage receivables; register customers and manage

receivables using general journals.

Together with Multiple Currencies, this module can post sales transac-

tions and manage receivables in multiple currencies for each customer.

Basic Receivables is integrated with Basic General Ledger and

Inventory and is required for the configuration of all other Sales and

Receivables module.

Sales Invoicing is also frequently used with this module.

Sales Invoicing Set up, post, and print customer general sales invoices and sales

credit memos.

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Import bank statement data from electronic files sent

from you bank in ISO20022/SEPA format.


Basic Payables

Set up and maintain a vendor table, post purchase transactions in

jour-nals, and manage payables. Includes the vendor table and

enables you to generate vendor ledger entries using general journals.

Use this together with the Multiple Currencies module to post pur-

chase transactions and manage payables in multiple currencies for

each vendor.

This module is always used if your solution requires a vendor table. It

is integrated with General Ledger and Inventory and it is required for

the configuration of all other Purchase and Payables module.

Purchase Invoicing is also frequently used with this module.

Purchase Invoicing

Set up, post, and print general purchase invoices and purchase credit

memos. This module is integrated with General Ledger and Inventory.

Workflow for incoming invoices

Model real-life business processes such as best practices or industry-

spe-cific standards. For example, ensure a customer’s credit limit has

been independently verified or require a two-person approval for a

significant vendor payment.

Workflows focus on three main building blocks and workflow

processes, short or long, are likely to be comprised of steps related to

these three blocks, which are:

Approval—leave a work task, item, or document in a blocked or

unapproved state until approved by a suitable person in your

organization.

Notification—tell users that something has happened and/ or that

they need to take some kind of action.

Process automation—execute a process routine and have the

sys-tem calculate something or perform an action.

Along with approval, notification, and process automation, workflows

in events react to real parameters in your business.

Workflows can be triggered by credit limits, geographies, totals, indi-

vidual owners, or any one of hundreds of other potential conditions.

Along with approval, notification, and process automation,

15 / 18 workflows in events react to real parameters in your

business.

General Capabilities

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General Capabilities

KPI dashboard

Define standard or personalized key performance indicators per com-

pany, department. Graphic presentation on a KPI dashboard or in the

role center for each user, showing targets, evolutions and information

sources.

Report Scheduling

Users can schedule any report to run at a given point in time – either

as reoccurring or one time – and be bundled into an Inbox on the Role

Center.

Job Queue

Automate service or schedule tasks. For example, you can automatically

generate service contract renewals or service contract invoices.

You can set up the program to automatically check whether there are

any batches to be processed on a specific date.

Multiple Languages

Switch languages on the client in real time, provided that the language

is available in the program. The language module can be used to run

multilanguage functionality.

Currency exchange rates Update currency exchange rates using third-party web services that

deliver exchange rates as XML files or streams.

Updates can be performed manually or automatically using the job

queue functionality.

Yahoo and European Central Bank (ECB) currency feeds are supported

out of the box, and other currency services can be added mapping the

data in the feed into the currency exchange rates setup, a task that can be

done in the end user client without developer permissions.

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Inform users of all kinds of events via alerts by text

message, mail, notifications or via the Navitrans agent.

© 2021 Navitrans. All rights reserved. Navitrans® is a registered trademark of the Navitrans group of companies. Young & Partners and Navitrans are either registered trademarks or trademarks of the Navitrans group of companies. Microsoft, Microsoft

Dynamics 365, Business Central, Microsoft Office 365 and SharePoint are trademarks of the Microsoft group of companies

The content in this document is protected under copyright law. The Navitrans group of companies may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject

matter in this document. Except as expressly provided in any written license agreement from one of the Navitrans companies, the furnishing of this document does not give the user any license to these patents,

trademarks, copyrights, or other intellectual property. If this document is distributed with software that includes an end user agreement, this document, as well as the software described in it, is furnished under

license and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this document may be reproduced, stored in a retrieval system, or

transmitted, in any form or by any means without the prior written permission of one of the Navitrans companies. Complying with all applicable copyright laws in relation to the use of the software described in this

document, is the sole responsibility of the user.

(1) This guide describes in general terms the capabilities of Navitrans. It is provided for information purposes only and is subject to change without notice. It is provided “as is” and is not warranted to be error-free.

No rights for any specific feature or function may be derived from this document. Local restrictions or variations may apply. This information is not intended to constitute tax, accounting, legal or other professional

advice or to be used as a substitute for specific advice from a licensed professional.

Some capabilities may require additional licensing. Please check licensing terms with your local representative. You should not take any decision based on information in this document without first obtaining

professional advice about your particular facts and circumstances. The Navitrans group of companies does not make any representation or warranty (express, implied or otherwise) about the performance or

suitability of any version of any software mentioned in this document, including implied warranties and conditions of merchantability or fitness for a particular purpose.

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navitrans 365 capability guide

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