Norwegian Church AidInfo Tour 2014

Money and Budget

Budget and expenses for the NCA info tour

We will look at the following:

(1) travel expenses

(2.) other, tour related

expenses

(3.) food expenses

4. Pocket money.

1. travel and miscellaneous

expenses

The travel budget is 2500

NOK per person in the team.

This involves * Car fuel

* Bus tickets * Train Tickets

* etc.

One of the team members will

receive the whole travel budget on

behalf of the team.

You will need to keep receipts

for travel expenses.

(2). 500,- for other expenses.

The same person will

receive on behalf of the team.

“Other” Expenses are things you

may need for your presentations or travels, such as:

* Trade Game Stuff * A map.

* Scissors. * Extra batteries

* etc.

You will need to keep receipts for

miscellaneous expenses.

Examples

Camilla and Ingeborg - travel costsTravel = 2500 x 2 = 5000

Misc. Expenses = 500

Money that will be transferred to Ingeborg:

5500 NOK - on behalf of both

Ismael,Ingrid and LineTravel Budget = 2500 x 3 = 7500

Misc. Expenses = 500

Transferred to Ingrid8000 NOK - on behalf of all three

3. food expenses

You receive 2000 NOK

each to cover food.

This amount will be paid to each team member

individually

Use this to pay for groceries or

simple meals when you are not being hosted in a home

You will need to keep

receipts for food expenses

4. each individual will

receive pocket money

Pocket Money is 1200,-

It is yours to spend as you

wish.

You do not need to keep receipts for

pocket money.

Examples

Camilla & Ingeborg - food and pocket money

Food: 2000 x 2 = 4000 Pocket Money: 1200 x 2 = 2400

Bank transfer to Ingeborg:3200 NOK - 2000 + 1200

Cash payment to Camila:3200 NOK = 2000 + 1200

This is because she doesn’t have a Norwegian bank account…

Ismael,Ingrid and LineFood: 2000 x 3 = 6000

Pocket Money: 1200 x 3 = 3600

Bank transfer to Ingrid3200 NOK

Cash payment to Ismael:3200 NOK

Bank transfer to Line3200 NOK

Next: Keeping track of expenses

You need to keep receipts

for all expenses

Travel receipts, such as

tickets, fuel receipts, etc.

Receipts from grocery shops,

cafés, etc.

Receipts for pencils, scissors,

batteries etc.

But you do not need to keep

receipts for your pocket money!

It is your responsibility to prove how you have spent the

money.

When the tour has ended, you

will fill out a travel expense form.

You will either have money left, or you will have spent more than

the budget.

If you had more (necessary)

expenses than budgeted, you will be

refunded by NCA.

Again, you do not need to show receipts for the pocket money.

Don't worry. You will

manage this just fine.

!

Just remember to keep the

receipts.