NCES Forum Tech CommitteeJuly 2010

Presented by: Kathy GosaKansas State Department of Education

All data are subject to data governance principles:◦ Data ownership◦ Data stewardship◦ Security◦ Data quality management

Collection edits Data audits

◦ Lifecycle and Change management

Data Governance Principles

Structure◦ Data Governance Board◦ Data Steward Workgroup◦ Data Request Review Board

Definitions◦ Data Governance Program Handbook◦ Roles◦ Mission and Scope of Responsibilities

Work Process◦ Communication◦ Culture◦ Continuous improvement

Data Governance Structure

Data Steward Workgroup

Data Manager / Coordinator & Data Stewards

Data Owners

Data Governance Board

ExecutiveLeadership

ExecutiveLeadership

Data Stewards & Programmers

Data Request Review Board

Data Governance Board

Director level decision makers from each department / program area.

Meet at least monthly Mission:

…establish and enforce policies and practices related to agency data management.

Guiding Principals: ◦ Ethics and security will be a part of every decision the

group makes.◦ Members have the authority and commitment to make

policy recommendations and decisions. Actionable agendas

Individuals (identified by Data Owners) who are responsible for program area data

Data Steward Responsibilities◦ Identify & manage metadata◦ Identify & resolve data quality issues◦ Communicate new & changed data requirements◦ Determine business, security , and retention needs of data◦ Provide input to data analysis and reporting

DSW Objectives ◦ Communication & collaboration◦ Data quality◦ Build capacity for ownership and accountability of data◦ Eliminate the silo effect of working with data

Workgroup reports to Data Governance Board◦ DSW meets at least monthly◦ Agendas include PD and sharing among Data Stewards

DRRB reports to the Data Governance Board Subgroup of DGB – one member from each agency Division. Mission:

…to implement processes for the provision of accurate, timely data and information to our internal and external customers while protecting personally identifiable student information and other confidential information.

Provides consistent treatment of data requests. Considers, prioritizes and assigns requests for data. Data Request process includes automated escalation and

tracking process (FootPrints®). Meetings

◦ Review status of requests, approval denials and charges, and consider non-routine requests

◦ Monthly in person; adhoc virtually

Executive Leadership – Commissioner and Deputy Commissioners are responsible to◦ advocate for data governance and data quality; and◦ resolve issues escalated from DGB or Program Director.

Data Owners – Team Directors are responsible for applications and their associated data to◦ define and approve access; and◦ identify data security classification.

Data Custodian – Director of IT is responsible to◦ ensure safety and integrity of data in custody of IT;◦ implement application and data access controls

appropriate for security classification; and◦ provide reasonable safeguards for information resources.

Provides a foundation for expansion◦ Master Data Management◦ Data Quality Certification◦ Data Audits◦ Extension to include PostSecondary data◦ KEDUC

Ensures agency-wide perspective◦ policies◦ decisions

Facilitates consistent communication◦ Between program areas◦ With external stakeholders