new employee orienteering process company process
DESCRIPTION
Employee Orientation ProcessTRANSCRIPT
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Stages of On boarding- Key activities
<Talent Acquisition > Pre-arrival
Ac
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Re
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Wh
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Sta
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Key reasons to work at Company
Behavior based
Interview Questions
Separate process for
faculty than staff (
pre-work component)
RecruiterHR/On Boarding
Specialist
HR/ Recruiter and
Search Chair
24 hours after
receipt of
signed SAR
Approved and
distributed prior to
First interview
Case pre-work
emailed
24 hours after
notification from
Search Chair
Interview time
and location with
confirmation in
welcome letter
Talent
Acquisition
web page-
Position
announcement
Web and paper
postings
Employment web page- link on page
Welcome letter with
Map, job description,
Application and
transcripts
requirements with
salary range( points
system) important
web pages
Search Chair
package -
instructions
Distributed to
committee
Separate process
for faculty from
staff
First Interview
Interview and
greeting
HR and or
Benefits
Specialist
HR and or
Search Chair
Acquisition Acquisition
First
Interview
AssimilationAcquisition
Scheduling
first Interview
Position
announcement
Packet of
College Facts
and Keys to a
Career at the
College
Phone and
or email
follow up
with survey
link
Acquisition
SelectionAcquisition
SurveyAssimilation
Benefits Map
Recruiter
Benefits Map-
Keys to a
career at the
College
Survey on
the 1st
Interview
Recruiter
At Interview at
candidate
arrival
15 minutes
prior or post
Interview
72 hours
after
Interview
<Process Name>R
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Ac
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Stages of On boarding- Key activities
<Second Interview>
Re
so
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es
Wh
en
Wh
oA
cti
vit
ies
Sta
ge
s
Second Interview
scheduling
HR and or
Search
Committee Chair
72 hours after 1st
Interview
Confirmation and
thank-you email
with information
concerning:
Life at the
Company
Reference CheckBackground
Check
Key Policies and
Procedures
Overview
Performance
Training/Learning
and Development
Specialist
Hiring Manager
Human
Resources &
Public Safety
Interview
Questions & or
Assessment
Case Study
Separate process
faculty vs. staff
Hiring Manager
and Division
Leadership
Within one week of the second interview
During Reference
and Background
process
<Personnel Action Request>
Recommendation Letter from PS member
HR Verification of transcripts, application JD,
reference, background documents
Salary Worksheet
Compensation and Classification Specialist
Human Resources Director
Budget Verification
VP of Business and Finance
Within 168 hours of the second Interview
Compensation
and
Classification
Process
President Staff Member
Background Policy and ProcedureWeb site or
Blackboard site
Acquisition
Assessment
Acquisition
PAR Process
Employee
Development
Acquisition
Qualification
<Background and Reference check>
<Process Name><Stages of On boarding- Key activities>
<Offer> <Pre-arrival> <First Day- morning>
Verbal Offer
extended
( Offer Letter is
part of PAR
process)
Recruiter
48 hours after
PAR is
completed with
President’s
signature with
offer letter
Benefits Books Instructions
for first day
New Employee Shirt
Announcement to Supervisor
with Instructions
HR/On Boarding
Specialist
Order
equipment
and tools
(email/
keys)
Hiring
Department
With in 48 hours of Acceptance
Meet with HR
Forms and
overview - to
include Listing of
Committees
Information tour
Equipment
Released to
Department
Leave
Coordinator
HR/On Boarding
Specialist
Leave
Coordinator
Report to HR at
9AM
First Day
New Employee
Information
Packet
Computer
Information
Department
Prior to noon
Supervisor and
HR -Campus tour
Includes lunch
Human
Resources and
Direct Supervisor
Noon of first day
Supervisor
Department
Supervisor
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ge
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Wh
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Acquisition
Offer
Acceptance
Performance
Acceleration AssimilationAcquisition
Offer process
<Process Name>R
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Ac
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<Stages of On boarding- Key activities>
<First week second day>
Re
so
urc
es
Wh
en
Wh
oA
cti
vit
ies
Sta
ge
s
Meet Division
Leadership
HR/On Boarding
SpecialistDivision and HR
Open Reception
New Employee
Committee
Charter
Benefits review
Supervisor Employee
Performance Goals
Discussions
End of First week
New Employee
Scavenger Hunt
Skill soft
log-in
Meet
Company
Leader-ship
New Employee
ChairSupervisor
New Employee
Committee
Overview
Skill Soft
Library
Performance Development
CoordinatorDivision VP
Professional
Development Tour
Professional
Development Policy
and Procedure
Second Day
President’s
Staff
Meeting
Second week
Assimilation
resources
Employee
Development
key resources
Performance
Acceleration
Assimilation
discovery
<Process Name>R
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<Stages of On boarding- Key activities>
<Third week> <Fourth Week> <Month two>
Re
so
urc
es
Wh
oA
cti
vit
ies
Sta
ge
s
Performance Goals
Discussion
New Employee
Committee
Supervisor
New Employee
Committee
On-line survey
site
Six month goals
established
HR/On Boarding
Specialist
Goals workshop Goals
Recorded
Employee survey
Professional
Development
Follow-up
Learning and
Development
Specialist
Supervisor
Follow-up
Benefits
Follow up
HR Director
(Medical Cards/
add'tl questions)
HR/On
Boarding
Specialist
Supervisor
Short-term
Goals
Face-to-face
review
Supervisor and
HRD
Performance
Acceleration-
Goals
Performance
Acceleration-
Employee
reality check
Supervisor
Performance
Acceleration
Performance
Tools
Performance
Acceleration-
goals
Performance
Acceleration
supervisor
reality check
Assimilation-
Committee
<Process Name>R
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Ac
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<Stages of On boarding- Key activities>
<Month three> <Month five> <Month six>
Re
so
urc
es
Wh
oA
cti
vit
ies
Sta
ge
s
HR/On
Boarding
Specialist
Professional
Development Plan
Follow-up with
Employee
Supervisor and
Performance Training/
Learning and
Development
Specialist
Supervisor
Performance
Evaluation of six
month goals
HR Director
Hiring Manager
Supervisor/Survey
Skill soft Library
(Formal Plan)
HR/On Boarding
Specialist
Web-based survey
6 month Employee
Evaluation
Employee (end
cycle) On-Boarding
Survey
New Employee
Orienteering
Organizational
Assessment
Performance
Acceleration
reality check
Performance
Acceleration
Supervisor
Goals discussion &
established
Employee
Development
Performance
Acceleration
New Employee
Orienteering
Organizational
Assessment
<Process Name>W
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An
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<October> <November> <January> <February> <March> <April>
Wh
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Ev
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Pro
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Introduction to
Leadership
Senior Leaders
Overview of each
area and important
facts, Ends with a
fun brief test
President and
President's Staff
Overview of Quality
Service
Vision, Mission and
Values of the
Company PS
presentation
Welcome ant
overview from The
Company
perspective and
then a brief
overview of each
division
Quality Service
Project for the
Committee
New Employee Committee
<May & June>
Opportunity to ask
question and learn
from employees
Opportunity to self
select a committees
(aligned with their
roles and or
interests)
Completion Award
[10 hours of
Professional
Development
Credit]
New Employee
Recognition and
presentation of
certificates
Meet all of the
Committee chairs,
who will provide an
overview the
purpose of
committees.
History of the
Company and
Tour
Panel Discussion with
NEC asking questions
Overview of all
campus's of the
Company
Recognition at
Board of Trustees
meeting
All Committee
Chairs
Key Constituents of
the CompanyPublic Safety or
Transportation
Quality Service
Ambassadors
GraduationCommittee
Work
Panel
Discussion
and Fun
Event
All Company
Bus Tour
Quality
Service at the
Company
Meet the Senior
Leaders
New Business
Year Kick-off