new hire orientation - altair engineering · 2019-04-17 · • the referral bonus amount is $1,000...

New Hire Orientation

Copyright © 2012 Altair Engineering, Inc. Proprietary and Confidential. All rights reserved.

Altair ProductDesign Vision & Focus

Altair ProductDesign, Inc. (“Altair PD”)

focus is to strengthen client

innovation and decision-making through

technology that optimizes the analysis, management

and visualization of business and engineering information.

“Our vision is to radically change the way organizations design

products and make decisions.”

– James R. Scapa, Chairman & CEO, Altair

http://www.youtube.com/watch?v=a3xPnxqg3yg&feature=youtu.be

http://www.youtube.com/watch?v=a3xPnxqg3yg&feature=youtu.be


Overview

Founded ...

In 1985 as a product design consulting company

‘85 ‘13

Est. $251M


All Across the Globe

42 offices in 21 countries on

4 continents with over 2,000 engineers,

scientists, developers, designers

and creative thinkers


Altair’s Executive Management

James R. Scapa

Chairman & CEO

James Dagg

Chief Technical Officer

Modeling/Visualization

Tom M. Perring

Chief Administrative

Officer

Howard Morof

Chief Financial

Officer

Brett Chouinard

Chief Operating

Officer

Jeffrey M. Brennan

Chief Marketing

Officer

Martin Nichols

Chief Information

Officer

Mike Heskitt

Chief Operating

Officer- AltairPD

Sam Mahalingam


HPC/Cloud Solutions

Uwe Schramm


Solvers/Optimization

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive James Scapa&ci=1

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive James Scapa&ci=1

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive Thomas Perring&ci=1

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive Norma Jean Zaleski

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive Martin Nichols&ci=1

http://www.altair.com/CICompanyProfile.aspx?top_nav_name=Corporate Information&item_name=Executive Martin Nichols&ci=1




Customers

Automotive Aerospace Heavy Equipment Government Life/Earth Sciences Consumer Goods Energy

3,200+ customers worldwide


Engineering Simulation

and Optimization Software

High Performance Computing

Software and Consulting

Simulation-driven Industrial

and Concept Design Software

Cloud-based Business and Engineering

Analytics Software and Consulting

Commercial-grade LED

lighting products

Product Innovation and

Development Consulting

Staffing Solutions

Altair’s Divisions and Companies


Employee Handbook & Summary of Benefits Overview

401(k) Plan

Paid Time Off

Referral Policy

Other Leaves

Enrolling in Altair’s Benefit Plans

Altair Health Services

Disability Insurance

Standard Life and AD&D Plan

Flexible Spending Accounts (FSA)

Payday and Paychecks


401(k) Plan

Eligible participants will receive a matching contribution (per calendar year) equal to:

(i) 50% of the first $2,000 contributed to the Plan by the participant plus,

(ii) 25% of the next $4,000 contributed to the Plan by the participant.

Matching calculations will be made for all active and participating employees as of December 31

Examples:• If the employee contributes $1,000 to the Plan, Altair will provide a matching

contribution $500.• If the employee contributes $1,500 to the Plan, Altair will provide a matching

contribution of $750.• If the employee contributes $6,000 or more to the Plan, Altair will provide a

matching contribution of $1,000 + $1,000 or $2,000.

** Every Friday of each week J.P. Morgan’s system is updated with Altair new employees. Employees are emailed their 401k packet to their Altair email address and that information will provide their log in details. If the Altair email address bounces back, the employee will be mailed a physical packet with their login details. The employee will have 45 days to opt out of the plan; otherwise they will be automatically enrolled at 3% of total earnings.

Website: www.retireonline.com

User Name: Social Security Number (no dashes)

Password: Last four digits of ss# and birthdate (xxxxmmddyy)

For any questions in regards to J.P. Morgan and the specific account call (800) 345-2345.

For more information on the plan and individual funds, please contact the Portfolio Manager, Mr. David Breuhan at (248) 644-2701 or email at [email protected].

*Employees are fully vested after five years of continuous employment with Altair in accordance with the plan provisions.

mailto:[email protected]


2014 Paid Time Off

Paid Time Off: (B-Hourly Package Only)

Full-time employees who are employed as of January 1st of any given year are entitled to

ten (20) PTO days (160 PTO hours) for that year.

Those who join Altair in any month subsequent will receive a pro-rated amount of PTO

hours for their first employment year equal to 13.34 hours per month commencing with

the first day of the month coinciding with or immediately following the date on which

employment begins.

Any remaining PTO at the end of the year will not carry over, however will be paid out to

you in your January 23rd Paycheck.

PTO is PRO-RATED and ACRRUED

If you use more than you have

accrued during the year and you

leave Altair with a negative PTO

balance, you will be responsible for

paying this back to Altair.


Employee Referrals

Altair employees can benefit from the internal employee referral program wherein all

employees can refer friends and acquaintances for all full-time in-house and on-site

positions (excluding interns/co-ops, temporary, and part-time positions).

• The referral bonus amount is $1,000 per hire for regular, full-time placements in-

house and on-site. For a current employee who refers a candidate that has

identified a position, the referral bonus amount is $500 per hire.

• The bonus is payable on the 8th paycheck following the referral's 90th day of work

(no bonus is paid if the referral terminates prior to 90 days -- for any reason).

• In order to receive the bonus, the referring employee and the referee both must be

employed by Altair at the time the check is payable.

Each referral received will be checked against the recruiting resume database. The referred

resume must not exist in that database one year prior to the referral. If it is contained in the

database it is not considered a new referral.

Managers and recruiters are excluded from the referral program (though they are always

encouraged to refer candidates).

* Referral forms can be found on the AltairNET under Company Forms, Policies and HR Documents- Referral Bonus Program.


Other LeavesMaternity Leave:

Every full-time female employee, who has already completed one year of service (and has worked at least 1,250 hours in that year) will be entitled to six weeks paid maternity leave.

Paternity Leave:

Every full-time male employee shall be entitled to one (1) week paid leave upon the birth of his child.

Jury Duty:

An employee who has been called for jury duty should inform management as soon as possible. The Company will pay employees the difference between the employee's regular salary and the jury fee during that time. Employees are to supply a statement from the court certifying the time spent and the jury duty fees received. While on jury duty, the employee's service will be protected from any loss time.

Bereavement Leave:

In the event of death of an employee's immediate family member, the company will provide bereavement leave five (5) working days at any one time.

Immediate family members are defined as spouse, children, parents, brothers, sisters and grandparents, and your spouse's parents and grandparents. Where extensive travel is necessary, up to two (2) additional working days may be approved.

*For further details of the different leaves, please refer to the Employee Handbook.


An employee’s benefits are effective on their date of hire. You will be responsible for

paying your Premiums effective your Hire date and not your enrollment date.

All benefit enrollments (including flexible spending accounts) MUST be completed within 30

days of your date of hire. Should you enroll for your benefits towards the 30 day mark, it will

be retroactive back to your start date.

To enroll you will need to connect to AltairHR over the Internet:

• AltairHR is located on the Intranet http://troy-www/ or from outside the VPN it is

accessible using secure https://www.extranet.altair.com.

• Click on the Enrollment Instructions or the Enrollment Tutorial link in the upper-

middle area of the AltairHR page for instructions.

Enrolling in Altair’s Benefits Plans

*Should your employment end with Altair, insurance will only be effective until 11:59pm that day.

http://troy-www/

https://www.extranet.altair.com/


Enrolling in Altair’s Benefits Plans Side by Side

Plan A Plan B Plan C

Deductible

-In Network $500/$1,000 $1,000/$2,000 $5,000/$10,000

-Out of Network $1,000/$2,000 $2,000/$4,000 $10,000/$20,000

Coinsurance

-In Network 90%/10% 80%/20% 80%/20%

-Out of Network 50%/50% 50%/50% 50%/50%

Out of Pocket Max (excluding deductible)

-In Network $1,500/$3,000 $1,500/$3,000 $2,500/$5,000

-Out of Network $3,000/$6,000 $3,000/$6,000 $5,000/$10,000

Office, Chiropractic and Urgent Care Visits

-In Network $20 Co-pay $30 Co-pay $40 Co-pay

-Out of Network 50%/50%, after deductible 50%/50%, after deductible 50%/50%, after deductible

Wellness (Preventive) 100% Coverage (no maximum) for A, B, & C

Emergency Room $100 co-pay $100 co-pay $100 co-pay

Generic/Brand Prescriptions (includes contraceptives)

30% with $10 minimum/$100 maximum for A, B & C


Enrolling in Altair’s Benefits Plans Premiums

Plan Options and Employee Contributions

Medical, Rx, Vision & Dental

Single 2 Party Family

Plan A $478.50 $1,146.99 $1,439.17

Plan B $277.81 $665.87 $835.78

Plan C $210.75 $504.88 $634.54

Clinic Only $10.00 $20.00 $25.00

**You must enroll for your Benefits on an annual basis,

they do not automatically roll over from year to year**


Altair Health Services

Diane Towers is the nurse practitioner for Altair Health Services, located at

Altair’s corporate headquarters in Troy, Michigan.

Altair Health Services can be utilized by employees, spouses and

dependent children. The services available include, but not limited to:

• Physical Exams/Yearly Exams

• Urgent Care Visits

• D.O.T. Exams

• Health Risk Assessments

• Lab Draws

• Wellness Programs

• Referrals

• On-call Services

If you choose to enroll in Altair’s insurance, you can utilize the Altair Health

Services at no extra cost. If you opt out of Altair’s insurance, but would still

like to utilize the Altair Health Services you can enroll in the Clinic Only

option.

Appointments can be booked as a meeting request through outlook. 45

minutes is recommended for the first visit and 30 minutes for the following

visits.

Hours:

Monday: 8am – 4pm

Tuesday: 8am – 4pm

Wednesday: 8am – 4pm

Thursday: 8am – 4pm

Friday: 9am – 12pm

*No office co-pay required when enrolled in Altair’s insurance or in the clinic only option.


Short-Term Disability Insurance

All full-time employees (i.e. those who work at least 30 hours or more a week), will be

provided with short-term disability coverage at no cost to the employee.

The short-term disability coverage is self-funded by Altair Engineering, Inc. and its

subsidiaries*.

The short-term disability coverage will begin after 30 days at 60% of your monthly earnings

up to 180 days.

*Subsidiaries include Altair ProductDesign Inc., Ilumisys Inc., and Solid Thinking Inc.

**Please refer the Short -Term Disability documents found in your Orientation Packet for more details. www.unum.com

Benefit Coverage Information

Effective Immediately

Waiting Period 30 calendar days or what the

state mandates

Monthly Rate 60% of “monthly earnings”

not to exceed $10,000.00 per

month

Maximum Period of Payment 120 days

http://www.unum.com/


Long-Term Disability Insurance

After short term disability is exhausted, long-term disability will take effect and be paid at

60% of your monthly earnings to a maximum benefit of $15,000 per month.

All full-time permanent employees (i.e. those who work at least 30 hours or more a week),

will be provided with long-term disability coverage at a minimal cost to the employee.

The long-term coverage is provided by UNUM Life Insurance Company of America.

*Please refer the Long-Term Disability documents found in your Orientation Packet for more details. www.unum.com

Maximum Period of Payment:

Age at Disability Maximum Period of Payment

Less than age 62 To age 67

Age 62 60 months

Age 63 48 months

Age 64 42 months

Age 65 36 months

Age 66 30 months

Age 67 24 months

Age 68 18 months

Age 69 and over 12 months



Life and AD&D Plan

Standard Life and AD&D Plan

All full-time permanent employees (i.e. those who work at least 30 hours or more a

week), will receive $50,000 of Standard Life and $50,000 of Accidental Death &

Dismemberment insurance at no cost to the employee.

Additional Life and AD&D PlanEmployees do have the option to purchase Additional Life and Additional Accidental

Death and Dismemberment insurance up to 5 times annual salary or $500,000

(whichever occurs first) as well as coverage for their spouse and children. To determine

cost, a rate table can be located under:

AltairHR

Benefits

Plans Info

Select Insurance Type

*Please refer to the Standard Life and AD&D documents found in your Orientation Packet for more details. The insurance is provided by UNUM Life Insurance Company of America. www.unum.com



Term Life Coverage

Age Band*

Employee per $10,000 Spouse per

$5,000

Child per

$2,000**Non-Tobacco Tobacco

-24 $0.76 $1.12 $0.54 $0.54

25-29 $0.76 $1.12 $0.54

30-34 $0.79 $1.18 $0.57

35-39 $1.04 $1.67 $0.78

40-44 $1.44 $2.55 $1.12

45-49 $2.28 $3.99 $1.74

50-54 $3.52 $6.77 $2.74

55-59 $5.79 $9.62 $4.18

60-64 $8.74 $13.60 $7.25

65-69 $15.18 $22.52 $12.27

70-74 $27.08 $39.10 $21.61

75+ $54.48 $70.30 $42.88

Coverage Amount ÷ Increment x Rate = Monthly Cost

Employee $ 10,000 $ -

Spouse $ 5,000 $ -

Children $ 2,000 $ -

Total Monthly

Cost = $ -

Term Life Coverage Rates

Term Life Coverage WorksheetTo calculate your total monthly cost, complete the following by imputing your coverage amount and rate (based on

your insurance age).


AD&D Coverage

AD&D Coverage Rates

AD&D Cost Per Monthly Rate

Employee $10,000 $0.333

Spouse $5,000 $0.175

Child $2,000 $0.070

Coverage Amount ÷ Increment x Rate = Monthly Cost

Employee $ 10,000 $ -

Spouse $ 5,000 $ -

Children $ 2,000 $ -

Total Monthly

Cost = $ -

AD&D Calculation Worksheet

To calculate your total monthly cost, complete the following by imputing your

coverage amount and rate (based on your insurance age).


Flexible Spending Accounts (FSA)

This is a voluntary benefit Altair offers employees the ability to pay for certain health care

and dependent care expenses tax-free. Please refer to the enclosed summary and

enrollment forms for more information.

Note, if you opt out of medical insurance you are still eligible for Flexible Spending Accounts but you

MUST opt in to FSA to receive coverage when going through the on-line Benefits Enrollment process.

Health Care Reimbursement:

This account enables employees to deduct a maximum of $2500 per calendar year on a

pre-tax basis for any costs incurred that are not covered by medical or dental insurances.

**Altair has adopted the $500 rollover rule, for Health Care Reimbursement ONLY. Employees participating in FSA

will be allowed to roll over up to $500 of unused funds effective April 1st, 2015.

Dependent Care Reimbursement:

This enables employees to receive reimbursement for certain dependent care expenses for

eligible children and/or other eligible dependents. These expenses must be incurred to

allow the employee and the spouse to work, unless the spouse is a full-time student or

incapable of self-care. The maximum amount allowed in this account is $5000 per calendar

year.

** Please be aware that March 31st, 2015 is the deadline for submitting all FSA claims.

** Eligible claims are based on the calendar year, January 1 - December 31


FSA Continued

• Serviced by TASC FLEXSYSTEM

• You will be issued a debit card which will be mailed to your home. It acts as a debit card and will

come pre-loaded with the amount of your annual contribution for the Healthcare FSA. These cards

are good for 4 years from date of issue.

• Your TASC card cannot be used for expenses incurred in the prior plan year.

• You will also have the capability to view your account online and via a mobile app.

Multiple options to get faster reimbursements for your eligible expenses:

• Deposit to your MyCash Account: default method for your reimbursements

• Direct Deposit to your bank: select this option online or via paper form to use instead of MyCash

• Mailed Paper Check: Paper checks will be issued on a limited basis and only upon request; a

convenience fee may be applied per check

Customer Support

MyTASC Online - Log in to MyTASC - www.tasconline.com

Click “Contact Us” then Fill out service request, 24-48-hour response time

Interactive Voice Response

Have 12-digit Participant ID number ready, Available 24/7

Live Telephone Support - 1.800.422.4661

Monday-Friday 8:00am – 5:00pm (all time zones)


EAP (Employee Assistance Program)

If you have questions, concerns or emotional issues surrounding either your personal or work life,

there are resources that can help you. Through Altair’s work-life balance employee assistance program

(EAP), you have unlimited access to:

• Consultants by telephone

• 1-800-854-1446

• Face-to-face visits (up to three) with counselors for help with a short-term problem

• Resources and tools online

Your work-life balance EAP is provided at no additional cost through Altair’s insurance benefit plan.

Our EAP can help you find solutions for the everyday challenges of work and home as well as more

serious issues involving emotional and physical well-being.

• Childcare and/or eldercare referrals • Financial planning assistance

• Personal relationship information • Stress management

• Health information and online tools • Career development

• Legal consultations with licensed attorneys

Learn more at www.unum.com/worklifebalance; online access at www.lifebalance.net; user ID and password: lifebalance

http://www.unum.com/worklifebalance

http://www.lifebalance.net/


Pay Day & Paychecks

Pay Day:

Employees are paid semi-monthly. The two pay periods are as follows:

• Pay period from the 1st through 15th of the month will be paid by the 23rd of that month.

• Pay period from the 16th through the end of the month will be paid by the 8th of the

following month.

If the 8th or 23rd of the month falls on a Saturday, Sunday or holiday, pay day will be the

preceding business day.

Paychecks:

First and last paychecks are live (paper) checks sent to your home address or if

requested can be picked up at headquarters from our Payroll Department.

All paychecks following, will be directly deposited into the account you selected during

orientation.

* Currently, you can only have your checks directly deposited into one account.


Timecard Entry – Overview and Getting Started

As an Altair Engineering employee, you are required to input your work hours on the AltairNet at least twice a month: once on the 15th and again on the last day of the month. Once entered you must submit your timecard (dates subject to change based on the monthly schedule)

1. Upon receipt of your Onsite Information Form, you will receive (within 2-3

business days) your login and temporary password to AltairHR.

2.Once logged in, click on the Timecard link as shown in the figure below.

It is recommended that you use Microsoft Internet Explorer or Mozilla Firefox)

3.

*You may enter your hours daily and select save (not submit) until the timecard is due, you will receive email reminders

near and on the due date. You can click submit when you receive an email from payroll stating all timecards are due. If

you do accidently submit your timecard, you do have the ability to withdraw it.


Timecard Entry – Entering Hours

3. Click in the timecard “cells”. Hours can be entered using decimal spaces or “hour:

minute” format (6.5 or 6:30).

4. To move around between the cells, you can click on the next desired cell or you can

use the TAB or ENTER keys.

5. Once you have entered your time, click SAVE/RECALC button or SUBMIT depending

on when the timecard is due for that pay period.


Client Timecard Policy

If the Client has an internal timecard system, always submit timecard on a weekly basis.

• ZeroChaos - Chrysler (receive login from manager)

• Beeline/Allegis – GM (Employee Relations Manager will send you your login and Password, your work order

number will come from your Manager at GM)

• B2B – Ford (receive from manager)

• S-Pro – Navistar (receive from manager)

All employees working on a PO will need to submit a Manager signed timecard. Click the

Signature/CSS link under Help to print out your timecard (see Altair timecard instructions).

If you DO NOT submit hours through an electronic client system & are working on a PO, please

follow these steps to get Manager approval of your hours:

• Print or scan and email form located under Signature/CSS link (left side under HELP).

OR

• Have your Manager sign or electronically approve hours at the end of each pay period or week

(Managers preference).

• FAX the form back ATTN: PAYROLL to 866-738-9629 or scan and email with as follows:

• Subject: [Name] approved timecard for pay period [date]

• Send to [email protected]

Note: Altair only requires semi-monthly approval, therefore weekly approvals can be sent at the end of each pay period.



Overtime Overview

You are not eligible to receive Overtime until you have worked 40 hours in the week.

• The Altair system requires OT to be separated out manually.

• Even if the pay period ends in the middle of the week, the timecards should still be submitted

with OT at the end of the week. The OT hours will be paid out in your next paycheck.

Listed below are examples of how OT hours should and should not be submitted to AltairHR. This

should help you better understand how overtime should be listed.

Below is how it should appear in the Altair timecard: CORRECT

Entering the hours as listed below is NOT CORRECT


Overtime Overview Cont…

When the Altair timecard is due in the middle of the week, your timecard

should be submitted as shown (below is an example of a 50hr work week: 40 hrs

REG 10 hrs OT).

Pay Period June 1-15: Because you have only worked 30 hrs as of 6/15, you cannot submit OT.

Pay Period June 16-30: Your OT hours will be paid in this pay period.

OT Pd on Friday 6/17


Altair Procurement Overview

Altair Procurement application allows employees to create, submit, track and

approve expense reports and purchase requisitions online. It is accessible from

AltairNet.

An expense report is used to submit requests for reimbursement of employee-

paid expenses, as well as reporting transactions made by employees using a

company credit card.

Step 1: Click on Expenses from the Home Page



Step 2:

• Fill in a title for the new report, when prompted [Tip: The title should reflect

the pay period, i.e., Relocation 8.1.12-8.15.12].



Step 3: Click on the Create

button to create the new

empty report. The report will

display in the Add Entry

mode.

• Add each expense

accordingly and click

ADD ITEM.



Step 4: Submit electronically and turn in receipts to your Employee Relations

Specialist.

• Scan a copy of all receipts and email them to [email protected]

Step 5: Submit your expenses into the Client timecard system for reimbursement

• If you do not submit a timecard into a client timecard system, then follow

these steps to obtain manager approval.

• Print out a copy of the expense report for manager approval

• Send manager approved expenses to [email protected]

Step 6: Reimbursement will be in the following paycheck if submitted by the

payroll due date.




Altair’s Culture

Open-door Policy

It is the intent of Altair management to develop and maintain a work environment in which employees can openly discuss performance and development plans. Efforts are made to create an atmosphere where open, constructive communications exist. Each employee is given the opportunity to share ideas and concerns and to set and achieve realistic goals.

Flextime

Whenever possible, employees are given the opportunity to schedule their own working hours within the limitations set by the Client in order to meet its goals and objectives. The only requirement is that the hours of work for all full-time employees are contained within a 40 hour work week. All flextime must be approved by the employee’s onsite manager.

Dress Code

Per Client Policy


Altair’s Workplace

Massage Therapy: Professional

masseuse, Lynne Pokrywka is available to you at

the Troy, MI location if you need a mid-day pick

me up.

Fitness: This 24 hour exercise room provides you a

space to promote a healthy lifestyle during the day, lunch, or

after hours.

Wellness Programs:

Take part in our daily and monthly fitness

programs. From yoga sessions to

wellness seminars, there is something

for every employee.

*Note: All indicated services are only available at headquarters.


Managing employee performance is a key part of effective leadership. Altair

understands it is important for every employee to know how well they are doing

on their job. We have a review system designed to ensure you receive regular

feedback about your performance. We believe our performance appraisal

system ensures fair treatment for every employee, and that it is an important

step toward improved performance and job satisfaction.

Performance appraisals take place annually.

Performance Appraisals


PICTURE TIME

QUESTIONS??