new utpras procedures manual 2012

PROCEDURES MANUAL ON UTPRASDocument No. TESDA-SOP-TSDO-01

Unified TVET Program Registration and Accreditation System

Rev. No. 03

Page 24 of 49

Program Registration (Land-Based) Issued by TSDO

Date Mar 19 2012

7. Attachments TESDA-SOP-TSDO-01-FO1

Program Registration Requirement ChecklistName of Institution

Address

Program(s) Applied Tel/Fax No.

RemarksProgram Registration Requirements

Compliant

Yes No

FOR NEW APPLICATION1. CORPORATE AND ADMINISTRATIVE DOCUMENTS

a) Letter of application

b) Board resolution to offer the program (signed by the Board Secretary and attested by the Chairperson: SUCs, LCUs, and private institutions

c) Special law creating the institution (for public institution) e.g. Republic Act, Executive Order, Sanggunian Resolutions)

d) Securities and Exchange Commission (SEC) Registration for private institutions (must specifically cover the Training delivery site

e) Articles of Incorporation

f) Proof of building ownership or contract of lease (covering at least two years)

g) Current Fire Safety Certificate

For Institutions that will branch outh) The Articles of Incorporation & Bylaws must

state reasons for opening of the branch. The Board Resolution signed by the majority of the Incorporators must be notarized, received and noted by SEC.

2. CURRICULAR REQUIREMENTS

a) Competency-based Curriculum (indicating the qualification being addressed and the



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Date Mar 19 2012

Name of Institution

Address

Program (s) Applied Tel/Fax No.

Program Registration Requirements Com-pliant Remarks

Yes NoFor Institutions that will branch out

i) The Articles of Incorporation & Bylaws must state reasons for opening of the branch. The Board Resolution signed by majority of the Incorporators must be notarized, received and noted by SEC.

2. CURRICULUM AND PROGRAM DELIVERY

a) Competency-based Curriculumb) List of equipments, tools and consumables

necessary to deliver the program.c) List of instructional materials (such as reference

materials, slides, videotapes, internet access and library resources) necessary to deliver the program

d) List of Physical Facilities & Off-Campus Physical Facilities indicating floor area

e) Shop layout of training facilities the floor area3. FACULTY AND PERSONNEL

a) List of officials with their qualifications (supporting evidences available, such as copies of certificates, etc)

b) List of faculty teaching on the program, with their qualifications, areas of expertise, and courses/seminars



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Date Mar 19 2012

Name of Institution

Address

Program(s) AppliedTel/Fax

No.

RemarksProgram Registration Requirements

Com-pliant

Yes No

attended (supporting evidence available such as TQ/AQ Certificates, copies of contracts of e employment, etc)

c) List of non-teaching staff with their qualifications (supporting evidences available, such as copies of certificates/contracts of employment, etc)

2. ACADEMIC RULESa) Schedule and breakdown of tuition and

other fees (duly signed by the school head indicating the effectivity of school year)

b) Documented grading system, details of which are provided to students/trainees at the start of their program

c) Entry requirements for the program comply with the relevant training regulations if applicable.

d) Rules on attendance

3. SUPPORT SERVICES

a) Health services are available to the students/trainees (if these services are contracted out or out-sourced, the contract or MOA or similar documents must be submitted)

b) Career guidance services are available to the students/trainees



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Date Mar 19 2012

Name of Institution

Address


Remarks

Program Registration Requirements

Com-pliant

Yes No

c) Community outreach program (documented evidences available) - optional

d) Research that supports the operation of the school is carried-out (e.g. surveys, consultations, meeting with local industry and community representatives; technical research) - optional

For Additional Program Application

Update on corporate documents, if any (e.g. Fire Safety Certificate, Proof of Building Ownership)

Competency-based Curriculum (indicating the qualification being addressed and the competencies to be developed)

Curriculum Design Modules of instruction

List of Supplies, tools and equipment

List of instructional materials (books, videotapes, internet access, etc)

List of faculty for the program and their qualifications (TQ/AQ Certificates)

List of training facilities indicating the floor area



Rev. No. 03

Page 24 of 49


Date Mar 19 2012

Name of Institution

Address


Remarks

Program Registration RequirementsCom-pliant

Yes No

Shop layout of training facilities

Schedule of Fees



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Date Mar 19 2012

TESDA-SOP-TSDO-01-FO2

CURRICULUM DESIGNTVET QUALIFICATION: _______________________________

Nominal Duration: ____________Name of Institution: ___________________________________

Competencies

Duration of Training

Week 1 Week 2 Week 3 Week 4 Week 5

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Basic Competencies (18 hrs)

1.

Common Competencies

1.

Core Competencies

Submitted by: ____________________ Attested by: ___________________________ Inspected by: _____________________ Institution Representative Institutional Head PO / DO / TEP Expert

Date: Date: Date:



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Date Mar 19 2012

TESDA-SOP-TSDO-01-F03

LIST OF EQUIPMENT

Program: _______________________________________Name of Institution: _______________________________________

Name of Equipment

(1)

Specification

(2)

AcquisitionYear

(3)

Quantity on Site

(4)

Quantity Required

(5)

Difference

(6)

Percent Compliance

(7)

Inspector’s Remarks (indicate standard

ratios)(8)

Submitted by: ________________ Attested by: _________________ Inspected by: ___________________ Institution Representative Institution Head PO /DO / TEP Expert

Date: Date: Date:

Note: Columns 1-4 to be filled out by Institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert



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Date Mar 19 2012


LIST OF TOOLSProgram: ______________________________________Name of Institutions: ______________________________________

Name of Tools

(1)

Specification

(2)

AcquisitionYear

(3)

Quantity on Site

(4)

Quantity Required

(5)

Difference

(6)

PercentCompliance

(7)

Inspector’s Remarks (indicate standard ratios)

(8)

Submitted by: __________________ Attested by: ___________________ Inspected by: __________________Institution Representative Institution Head PO / DO / TEP Expert

Date: Date: Date:

Note: Columns1-4 to be filled out by institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert



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Date Mar 19 2012


LIST OF CONSUMABLES

Program: ___________________________________Name of Institution: ___________________________________

Name of Consumables

(1)

Specification

(2)

Quantity on Site

(3)

Quantity Required

(4)

Difference

(5)

PercentCompliance

(6)

Inspector’s Remarks (indicate the standard

ratios)

(7)


Date: Date: Date:

Note: Columns1-4 to be filled out by institution; Columns 5-8 to be filled out by PO/DO/TEP-Expert



Rev. No. 03

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Date Mar 19 2012


LIST OF INSTRUCTIONAL MATERIALS/LIBRARY HOLDINGS

Program: _________________________Name of Institution: _________________________

Title Classification* Date of Publication No. of Copies Inspector’s Remarks


Date: Date: Date:

*Classify whether journal, book, magazine, etc.



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Date Mar 19 2012


LIST OF INSTITUTION’S PHYSICAL FACILITIES

Program: _________________________Name of Institution: _________________________

Name Description Quantity Inspector’s Remarks


Date: Date: Date:



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Date Mar 19 2012


LIST OF OFF-CAMPUS PHYSICAL FACILITIES

Program: _________________________ Name of Institution: _________________________

Name Description Quantity Inspector’s Remarks


Date: Date: Date:



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Date Mar 19 2012


LIST OF OFFICIALS (President, Registrar, Guidance Counselor)

Program: ___________________________ Name of Institution: ___________________________

Name PositionNature of

AppointmentEducational Attainment

Experience Related to Position

Industry Experience

Competency Certificates

Remarks


Date: Date: Date:



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Date Mar 19 2012


TRAINERS, FACULTY, TEACHING PROFESSIONALS

Program: ____________________________Name of Institution: ____________________________

Name PositionNature of

AppointmentEducational Attainment

Experience Related to Position

Industry Experience

*Competency Certificates

RemarksNC TQ AQ


Date: Date: Date:

*NC- National Certificate TQ- Trainer Qualification AQ- Assessor Qualification

TESDA-SOP-01-F11

Technical Education and Skills Development Authority

UTPRAS TRACKING SHEET

NAME OF INSTITUTION : _______________________________

ADDRESS : _______________________________

CONTACT PERSON/S : _______________________________

PROGRAM APPLIED FOR : ______________________________

Stage 1.

Pre- Registration Activities

Date Signature Remarks

Started CompletedApplicant TVI PO

1) School representative visits the PO/DO for inquiry2) PO/DO UTPRAS Focal persons provides the applicant TI copy of PSP,TR, and TESDA’s url3) PO UTPRAS Focal Person conducts orientation to applicant institution on:

Program Registration Procedures and Requirements

Conduct of ocular inspection with emphasis on:

Conduct of unannounced ocular inspection.

Forms to be completed for inspection purposes.

Timeframe for compliance/ Submission of required documents

Training Regulations and preparation of curriculum

Program Registration Compliance Audit

Sanctions and Penalties to erring institutions

4) Applicant Institution submits required documents

MIS 02-UTPRAS Form

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

Status of TVET Program Registration That Ceased to Operate

For the Month of

Providers profile Program ProfileFor closed Program

(Effectivity date of Program closure)

For program converted from NTR to WTR or from old WTR to

updated WTR

Region

Province/ District Office

Congressional District

Name of

Institution

Complete Address

Tel.No.

Type Instituti

on

Classification

of Instituti

on

Program/ Qualification Title With TR

QualificationCode

PTQFLevel

Program/

Qualification Title

(NTR)

Duration (in Hrs.)

Program Registrati

on No.

Date Issued

Conducted

Compliance

Audit?(Y/N)

Date of Compli

ance Audit

Name of Registered program

CoPR No.

Duration

Date Issue

d

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

new utpras procedures manual 2012

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