utpras orientation presentation for the utpras review v.2012

LEGAL BASIS

Republic Act No. 7796 (TESDA Act of 1994)

TESDA Board Resolution No. 98-03 dated January 23, 1998

What is UTPRAS? UTPRAS is a two-stage process of quality

assurance namely:

1. Mandatory registration of TVET programs / courses

2. Voluntary accreditation of institutions (currently this is with the Asia Pacific Accreditation and Certification Commission)

PROGRAM REGISTRATION Registration of all Technical-Vocational

Education and Training programs offered by both public and private TVIs under TESDA

(Mandated under Section 8 of R.A. 7796 and TESDA Board Resolution 98-03 as reiterated by TESDA Circular No. 45 series of 2007)

GENERAL PRINCIPLES

Institutionalization of the registration process

Registration of programs either “With Training Regulations” (WTR) or “No Training Regulations” (NTR)

Registration of program by qualification or by cluster of competencies

Adherence to the nominal duration prescribed in TR

General Principles… Registration of Mobile Training

Classrooms-Park and Train Programs (MBC-PTP)

Principles of full disclosure in the submission of documentary requirements:

- the units of competency and targeted learning outcomes;

- the manner by which the competencies are to be achieved;

- the institutional assessment process; and

- the range of jobs the acquired competencies may apply

General Principles…

Registration of e-Learning Programs Eligibility of an institution for institutional

accreditation Accreditation as an Assessment Center

or Assessment Venue Issuance of Special Order Numbers Adherence to the title of the TR in

registering programs

BASIC PRINCIPLES ON PROGRAM REGISTRATION

UTPRAS ensures the quality of TVET programs

Program registration is anchored on the competency-based system

Prescribes compliance with minimum standards

PROGRAM REGISTRATION REQUIREMENTSa. Corporate and Administrative

Documents 1. Letter of Application 2. Board Resolution to offer the Program 3. Special Law creating the institution 4. Securities and Exchange Commission (SEC) Registration 5. Articles of Incorporation 6. Certificate of Building Ownership or Lease Contract 7. Current Fire Safety Certificate

PROGRAM REGISTRATION REQUIREMENTS …

b. Curriculum and Program delivery

1. Competency-based Curriculum

2. Equipment, tools and consumables

3. Instructional materials

4. Physical facilities and off-campus facilities

5. Shop layout of training facilities


c. Faculty and Personnel

1. List of Officials with their qualifications

2. List of faculty teaching the program


d. Academic Rules

1. schedule and breakdown of tuition fees

2. documented grading system

3. entry requirements for the program

4. rules on attendance


e. Support Services

1. health services

2. career guidance services

3. community outreach program

4. research that supports the operation of the

school is carried-out

PROGRAM REGISTRATION REQUIREMENTS …f. For additional program application 1. update on corporate documents, if any.

2. competency-based curriculum including the

curriculum design and modules of instructions

3. List of supplies, tools and equipment

4. List of instructional materials

5. List of faculty for the program and their qualifications

6. List of training facilities indicating the floor area

7. Shop lay-out of training facilities

8. Schedule of fees

NTR PROGRAMS REGISTRATION Requirements for the NTR programs registration:

1. Must lead toward employment opportunities; 2. Must satisfy any of the following conditions: i. The manpower requirement of critical emerging industry or specific area requirements ii. The industry with high employment potentials iii. The employment commitment from enterprises iv. The regulatory and licensing requirements for the practice of an occupation/profession

PROGRAM REGISTRATION FLOWCHART

a. Review Application Document 1. TVI representative inquires about

program registration procedures

2. PO/DO focal person conducts briefing to the applicant TVI

3. TVI submits required documents to the PO/DO

4. PO/DO UTPRAS focal person receives documents

5. PO/DO focal person assesses /

evaluates submitted documents;

6. Assesses curriculum against competency-based training (CBT) definition

7. Focal person recommends to the PO/DO the conduct of ocular inspection if the documents are in order

8. Review of application document shall be conducted not more than 15 working days.

Reviews Application Documents

PO/DO UTPRAS Focal

Conducts Site Inspection

UTPRAS Inspection Team

Prepares result of Site

Inspection



b. Conduct Site Inspection

1. PO/DO UTPRAS focal person schedules team inspection, prepares checklist for inspection and coordinates with the institution regarding the inspection;

2. Inspection team conducts inspection;

3. Site inspection shall be conducted for 1 day



Prepares result of site

inspection



c. Prepares Result of Site Inspection

1. PO/DO UTPRAS focal person sends official notice to TVI duly signed by the PO/DO Director for compliance of deficiencies if any, schedules and conducts re-inspection if required;

2. PO/DO UTPRAS focal person prepares final inspection report/recommendation and submits to PO/DO Director

3. PO/DO Director submits recommendation to the RD for issuance of Letter of Denial or CoPR

4. Compliance with registration requirement deficiencies shall be done by the TVI not more than 30 days.



Prepares results of Site

Inspection



d. Issue Certificate of Program Registration / Letter of Denial1. RO UTPRAS Focal conducts final review of documents, returns documents if there are deficiencies;2. PO/DO UTPRAS focal returns documents to institution and outlines the corrective actions needed;3. Institution comply with the deficiencies within one (1) week;4. PO/DO prepares memorandum to RO based on the corrective actions taken then recommends issuance of CoPR or Letter of Denial;5. RO prepares CoPR or Letter of Denial6. Regional Director signs CoPR or Letter of Denial7. RO releases CoPR or Letter of Denial to PO/DO, then PO/DO releases CoPR or Letter of Denial to the TVI8. Release of CoPR shall be done within one (1) week after receipt of recommendation from PO/DO

Issues CoPR / Letter of DenialRegional Director


e. Prepares/submits consolidated reports

f. Issue Special Order (SO) / Certification, Authentication and Verification (CAV)

g. Conducts Compliance Audit

Prepares/submits/

consolidates required reports

RO/PO/DO UTPRAS Focal/ Central Office

Issues S.O /C.AV

Provincial/District Office

Conducts Compliance

Audit

CO/RO/PO/DO

COMPLIANCE AUDIT Compliance Audit is a tool for the independent

examination of whether a TVET institution is continuously complying with TESDA’s requirements for registered TVET program in all regional, provincial and district offices.

Newly registered land-based programs are subjected to compliance audit a year after the issuance of CoPR. Thereafter, the programs are subjected to compliance audit once every (2) two years.

COMPLIANCE AUDIT The RO submits to TSDO the list of programs

to be audited every first quarter of the year The sea-based program are subjected to

compliance audit every first quarter of the year Unscheduled compliance audit may be

conducted due to:

1. customer complaints and

2. recurring quality problems

SANCTIONS AND PENALTIESa. Grounds for imposing sanctions and

penalties: Unauthorized offering of an unregistered

TVET programs; Advertisement of an unregistered programs Discovery of fraud or deceit in connection

with the application for program registration

SANCTIONS AND PENALTIES

b. Sanction/Penalties to be imposed:

Criminal liability A fine of not less than P 2,000.00 no more than P

10,000.00 or Imprisonment for a maximum of 2 years or both at the

discretion of the court (if the corporation commits the act, the school head together with the person/s responsible for the offense shall equally be liable.

Sanctions against the school shall be without prejudice to the right of the aggrieved students, teachers and employees to after the erring officials and TVIs.

GROUNDS FOR PROGRAM CLOSURE AND REVOCATION OF CoPR Failure of the TVI to comply with the non-

compliance/deficiencies within a prescribed period as found in the compliance audit.

Failure of the TVI to re-register/migrate program within a prescribed period

Employment rates of the graduates of an NTR program is lower than the national average for 3 consecutive batches.

Mismanagement or gross inefficiency of the school personnel in the operation of the school and its program offering;

Fraud, falsification, misrepresentation, or any similar acts of the TVI.

Some References/UTPRAS Issuances

Republic Act No. 7796-TESDA Act of 1994

TESDA Board Resolution No. 98-03-Establishment of the Unified TVET Program Registration and Accreditation System (UTPRAS)

TESDA Circular No. 45 series of 2007-Omnibus Guidelines on Program Registration under the UTPRAS

Procedures Manual on Program Registration-Land-based & Sea-based, Rev. 03 (2012)

Procedures Manual on Compliance Audit-Land-based & Sea-based , Rev. 02 (2012)

Procedures Manual on Program Registration-Sea-based, Rev. 03 (2012)

Procedures Manual on Compliance Audit-Sea-based, Rev. 02 (2012)

Guidelines on the issuance of Special Order (SO) Numbers and Certification , Authentication and Verification (CAV), Feb. 20, 2012

Memorandum on the use of Standard CAV Form, July 23, 2012

Memorandum on the Clarifications in the Bundling Qualifications, August 6, 2012

TESDA Circular-Addendum and Amendments to the Guidelines in the Registration of Mobile Training Program (MTP), August 6, 2012 (Amends TESDA Circular No. 27 S. 2009

Memorandum on the Issuance of SO Numbers for Bundled Qualifications, Sept. 27, 2012