objectives understand the fi sap coding display fund center information check whether budgets...
TRANSCRIPT
Objectives
Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the
available balance has been affected ZFD1
Check current budget and available budget on the budget report
ZFB1 Check original / revised budget at the department level
ZFBC Check the available cash for your Foundation fund.
ZFTB
Table of Contents
Task PageSAP Coding 5
Funds center hierarchy - FMSE 7
ZFD1 18
ZFB1 25
ZFBC 30
Search for foundation fund number - FM5S 41
ZFTB 46
Performance Support 50
SAP Coding
Fund Center / Cost Center
Grant
Sponsored class
GL Account, Commitment Item
Material Group (ME51N)
235110055
4000198
5500001 Supplies
550005 Office-Supplies
50005615 Supplies-Office
Term Example
FM (Funds Management) Module
Stores budgeting and fund accounting information
Budget - Expenditures - Encumbrances = Available Balance
Provide the lowest possible level to create a balance sheet in the system
Workflow will manage processes that were previously taken care of using the paper budget transfer form
FMSE
Display hierarchy variant of Fund Centers Drilldown to Person Responsible
Set-up according to the NKU Organization Chart
Controls workflow and helps with security
Provides a list of fund cost centers by division/department/area
Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display.
Display button
FMSE continued
Expand the folders to display Superior Fund Centers and Department Fund Centers.
Double click a Fund Center number to drilldown.
FMSE continued
The person responsible is displayed on the Basic data tab.
FMSE continued
The Superior funds center is displayed on the Hierarchy tab.
FMSE continued
KS13
Display Cost Center information Cost Center number Name Person responsible Cost Center Category
Revenue account Expense account Both
KS13 – Initial screen
Click the Match code button for Cost center.
1) Maximum no. of hits is 500
Click Continue
KS13 continued
Double click the Cost Center.
KS13 continued
Click Execute.
KS13 continued
1 2 3 4
Change Layout button
KS13 continued
Available Balance Reports
ZFD1 Check whether budgets have been updated and the
available balance has been affected ZFB1
Check current budget and available budget on the budget report
ZFBC Check original / revised budget at the departmente
level Available budget
ZFTB Check the available cash for your Foundation fund
ZFD1
4 pages of available balance information Commitment / Actuals line item detail Requisitions Purchase Orders Funds Reservations
Travel Encumbrances Parked actuals
Not paid by Accounts Payable Revised, Consumed, and Available budget
ZFD1
Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.
ZFD1 - Page 1At any time you can turn the navigation panel On/Off by clicking this button.
ZFD1 - Page 2
ZFD1 - Page 3
ZFD1 - Page 3 continued
ZFD1 - Page 4
ZFB1
1 page of available balance information
Budget Transfers Receiver / Sender
Re-allocations Sender / Receiver
ZFB1
Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.
At any time you can turn the navigation panel On/Off by clicking this button.
ZFB1 continued
ZFB1 continued
ZFB1 continued
ZFBC
1 page of available balance information
Original Budget
Revised Budget Line item detail
Available Balance
ZFBC
Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.
At any time you can turn the navigation panel On/Off by clicking this button.
ZFBC continued
ZFBC continued
Drilldown and exporting to Excel
Drilldown capabilities on Amount in any report
Export to Excel Select List from the Menu bar Select Export Select Local File Select Spreadsheet Click Enter Name the file Click Generate
Drilldown on Documents starting with 28
Click on Line Item Li to display the FI document.
Drilldown on Documents starting with 28 continued
Double-click on the Doc. Number to view FI documents.
Drilldown on Documents starting with 28 continued
You can double click the individual documents to see the FI-CA documents in more detail.
Export to Excel
Export to Excel continued
Name the file and change the directory if you want to save the file to another location.
Export to Excel continued
Drilldown to Print/Save in Excel format
Office Integration button
Select Microsoft Excel radio button
Click Continue
Office Integration
The report is now displayed in Excel format. Click the File button to Save a copy to your computer, to change Page Setup to Landscape before printing, and to Print.
Office Integration continued
FM5S
Display Fund number
Separate and distinct fiscal/accounting object containing a self-balancing set of accounts
Used to budget and control costs Identify source and use of funding
FM5S – Initial screen
FM Area is always NK01. Click Enter.
Click the Match code button.
FM5S continued
Maximum no. of hits is 500.
Click Continue.
FM5S continued
You receive a list of Fund numbers. You can search on name.
FM5S continued
ZFTB
ZFTB
At any time you can turn the navigation panel On/Off by clicking this button.
ZFTB continued
ZFTB continued
Drilldown to Campus Management documents
Double-click on balance.
Drilldown to Campus Management documents
Click on the checkbox against the FI Document for which you want to see the FI-CA documents and then click the button.
Drilldown to Campus Management documents
Click on the header button to view header detail information.
Drilldown to Campus Management documents
Double-click on Reference key to view
the FI documents.
Drilldown to Campus Management documents
Double-click on individual FI-CA documents to see
the individual FI-CA documents.
Drilldown to Campus Management documents
You can double click the individual documents to see the FI-CA documents in more detail.
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