oc 05122014 agn at - central desert region · ordinary council 5 december 2014 - 93 - chief...

Attachment 1 Terms of Reference Inter Agency Working Group.pdf

Attachment 1 Page 82

ORDINARY COUNCIL 5 DECEMBER 2014

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CHIEF EXECUTIVE REPORTS ITEM NUMBER 10.1 TITLE Chief Executive's Report REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6

ORDINARY COUNCIL MEETING 5 DECEMBER YUENDUMU - 253311

AUTHOR Cathryn Hutton, Chief Executive Officer

DUE DATE December 2014 LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That Council note the report from the Chief Executive Officer.

SUMMARY: The CEO reports to the Council on matters of significance since the last Council meeting.

BACKGROUND Lajamanu Wins “Tip Top Tip” Award I would like to congratulate Glenn Marshall, Director Works and in particular his team in Lajamanu in winning the “Tip Top Tip” award at the recent Territory Tidy Towns ceremony. This is the third award the Council has received for its work with tips (previously winning the “Tip Top Tip” for Yuendumu and also “Best Regional Waste Management Program” award) and is a testimony to the hard work undertaken by the Works team. Yuendumu Mediation and Justice Committee – Independent Cost Benefit Analysis The independent cost benefit analysis for the Yuendumu Mediation and Justice Committee was released in the middle of October and received considerable media attention. Director Community Services should be congratulated for pursuing this initiative that provides a strong business case and supports our IAS application in this area. Please refer to attachments for media coverage. National Stronger Regions Fund Application The Council has applied for funding under the National Stronger Regions Funding round for infrastructure to support the Central Australia Regional Sporting Strategy. I would like to recognise the hard work of


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John Gaynor, Director Community Services, in pulling this application together under very tight time frames. LGANT CEO Forum The LGANT CEO Forum was held on Wednesday 5th November 2014. The CEO forum provides an opportunity for CEOs to discuss items of common interest. Items on this agenda included: WALGA presentation on their employment relations services Presentation from Reconciliation Australia encouraging Councils

in the Northern Territory to develop Reconciliation Action Plans (RAP). It should be noted that East Arnhem is the only regional Council to have developed a RAP.

Asset Management project - Local Government Excellence in the Northern Territory

I will be discuss with Council as part of the strategic planning process as to whether to include the development of a RAP as a corporate activity for 2015/16. CouncilBIZ The CouncilBIZ meeting was held on Tuesday 4th November 2014. At the meeting the main items of discussion was the opportunities and issues associated with telecommunications and satellite connections for the Regional Councils. Further updates on this issue will be provided by Director Finance and Corporate Services in his report. Council should note that I stood down as Chair of CouncilBIZ at this meeting. Section 19 Lease Update Please note that since the October 2014 Council meeting the CLC has not undertaken any further community consultations. Unfortunately there has been no change in status for any lease applications. We have approached the CLC seeking a special consideration for Engawala Lot 33 as we are unable to commence construction of the Engawala staff house unless suitable leasing arrangements are in place. Please note that the Engawala Staff house is funded by DLGR as a SPG in 2013. ISSUES, CONSEQUENCES AND OPTIONS Nil


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FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: 1 Media Coverage - Report says Aboriginal mediation will save

millions 2 Media Coverage - NT News 3 Status of S19 Leases November 2014

Attachment 1 Media Coverage - Report says Aboriginal mediation will save millions


Attachment 2 Media Coverage - NT News


Attachment 3 Status of S19 Leases November 2014



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CHIEF EXECUTIVE ITEM NUMBER 10.2 TITLE Progress Review of 2014/2015 Corporate Plan REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6




RECOMMENDATION: That Council receive and note the Progress Against the Corporate Plan Report for November 2014.

SUMMARY: To ensure accountability against the Corporate Plan, a report is provided to Council at each Council Meeting showing progress being made with actions contained in the Annual Corporate Plan.

BACKGROUND The Progress against the Corporate Plan 2014/2015 report is presented to the Council for their information and provides Councillors with an opportunity to ask questions. Due to size the Corporate Plan will be tabled separately. ISSUES, CONSEQUENCES AND OPTIONS NIL

ATTACHMENTS:


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CHIEF EXECUTIVE ITEM NUMBER 10.3 TITLE Ratification of Common Seal REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6




RECOMMENDATION: That Council ratify the use of the Common Seal.

SUMMARY: The Common Seal Register lists all funding agreements signed since the last Council Meeting for Council’s approval.

BACKGROUND The Common Seal of the Central Desert Regional Council must be stamped on contracts signed on behalf of the Central Desert Regional Council. The Common Seal is not required on all agreements only those with a written note such as “Signed Sealed and Delivered for and on behalf of Central Desert Regional Council”. Since the last meeting a number of agreements have been signed by the Council and agencies that fund the Council services. The Council must ratify each using the Common Seal and keep a register of the use of Common Seal. ISSUES, CONSEQUENCES AND OPTIONS NIL

ATTACHMENTS: 1 Common Seal Register 16 Sept to 17 Nov 2014

Attachment 1 Common Seal Register 16 Sept to 17 Nov 2014



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CHIEF EXECUTIVE REPORTS ITEM NUMBER 10.4 TITLE Electoral Reform REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6



DUE DATE Jan 2015 LINKS TO STRATEGIC PLAN Goal 5: Management and Governance

5.3: Proactive partnerships with government agencies and the private sector

RECOMMENDATION: That Council:

1. Note the letter dated from the Chief Minister indicating that consultation will be undertaken in regards to the proposed Electoral Reform.

2. Note the media release from the Chief Minister advising the extension of the existing term for current Elected Members until August 2017

3. Provide feedback to the Chief Minister on issues associated with the Electoral Reform as provided during the Council meeting.

SUMMARY: The Chief Minister has indicated that he would like feedback from the Council on issues associated with the Local Government elections.

BACKGROUND On the 23rd October 2014 the Council received a letter from the Minister for Local Government advising that the NTG is considering implementing a range of electoral changes. The letter indicated that the DLGR will be presenting to the Council at the next Council meeting to discuss. This meeting will occur during the Council meeting scheduled for 5th December 2014. The items for discussion include:

change the timing of the next periodic general election to 2017 (and every four years after that) and fix polling day to be the 4th Saturday in August;


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extend the period in which casual vacancies can be filled by appointment, rather than a by-election, to 18 months before a general election;

give councils the flexibility to choose to conduct by-elections by themselves, engage an external electoral service provider or use the services of the Northern Territory Electoral Commission for by-elections;

allow municipal councils to choose to conduct by-elections by postal voting only;

allow municipal councils to choose whether to fill the office of the principal member by appointment or election;

expand postal voting and early voting services to all voters; retarget absent voting services on polling day to designated polling

places in regional centres; change the time by which postal votes must be received from 6 pm

on the 6th day after polling day to 12 noon on the 6th day after polling day;

provide the Electoral Commissioner with the power to set polling hours on polling day for by-elections;

allow the amalgamation of ballots in single member vacancy vote counts; and

transfer the jurisdiction of the Local Government Tribunal to the Northern Territory Civil and Administrative Tribunal.

It should be noted that on the 6th November 2014, the Chief Minister announced that the next general election will be deferred until August 2017 to avoid clashing with the Territory and Federal elections. ISSUES, CONSEQUENCES AND OPTIONS Although it would appear that a number of decisions regarding the electoral review have already been made, the Council can still provide feedback to the Department of Local Government and Regions during their presentation or write to the Chief Minister providing feedback. There are a number of issues related to the electoral review that should be considered:

Whether the Council supports the filling of casual vacancies by appointment (rather than election) during the last 18 months. The Council may determine that they would prefer to hold over a vacancy instead. The Council may also consider whether this “special provision” which has been introduced as a consequence of the extension of the current term, should be a permanent change or not.


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Whether the Council would like to see postal voting available to regional councils.

Whether the Council supports the proposal that councils can conduct by-elections by themselves or engage either an external electoral service provider or NTEC for by-elections;

Other issues may be identified as part of the discussions. The Council may also wish to express some concern over the manner in which this consultation has been conducted. FINANCIAL IMPLICATIONS There are no financial implications for this financial year. It should be noted that the ability for Council to conduct its own by-election may provide some cost savings for the Council.

ATTACHMENTS: 1 Letter from Chief Minister regarding Electoral Reform.pdf 2 Chief Minister Media Release

Attachment 1 Letter from Chief Minister regarding Electoral Reform.pdf


Attachment 2 Chief Minister Media Release



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CHIEF EXECUTIVE REPORTS ITEM NUMBER 10.5 TITLE Constitutional Recognition of Aboriginal and Torres

Strait Islander Peoples REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6



DUE DATE Not Applicable LINKS TO STRATEGIC PLAN Goal 1: Social and Cultural 1.7: Celebration and respect for tradition and culture

RECOMMENDATION: That Council supports the recognition of Aboriginal and Torres Strait Islander peoples in the Australian Constitution.

SUMMARY: The Council is being asked to formally support the recognition of Aboriginal and Torres Strait Islander peoples in the Australian Constitution.

BACKGROUND The process of recognising Aboriginal and Torres Strait Islander peoples in the Australian Constitution has followed a similar path to the one held for the local government referendum in past years. Thus, the Expert Panel recommended that a referendum be held and currently the Joint Select Committee (with membership from both the Senate and House of Representatives www.aph.gov.au/Parliamentary_Business/committees) is conducting public consultations. The referendum has bipartisan support in the Australian parliament and State and Territory governments are also giving it support. The Expert Panel is recommending that the Australian Constitution be changed to:

give recognition to Aboriginal and Torres Strait Islander peoples; remove the discriminatory provisions that exist in the Constitution

now; and continue to allow the Commonwealth to make laws about such

peoples. There is currently another website (www.recognise.org.au) which gives further reasons for why recognition is necessary and is useful for obtaining more information.


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ISSUES, CONSEQUENCES AND OPTIONS At the recent LGANT General Meeting, LGANT members unanimously voted to support the recognition of Aboriginal and Torres Strait Islander peoples in the Australian Constitution. This resolution will allow the Central Desert Regional Council to add its formal support to this constitutional change. The Council may also consider actively supporting the “Recognise” campaign in other ways. This may include:

including links to the “recognise" campaign from the website linking to the “recognise” campaign from the Council’s facebook

account including the “recognise” brand on its letterhead or other

promotional material for a limited period of time. FINANCIAL IMPLICATIONS Nil

ATTACHMENTS: There are no attachments for this report.


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CHIEF EXECUTIVE REPORTS ITEM NUMBER 10.6 TITLE Financial Assistance Grants REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6



DUE DATE Ongoing LINKS TO STRATEGIC PLAN Goal 5: Management and Governance

RECOMMENDATION: That Council:

1. Support the campaign to restore the indexation of Federal Assistance Grants.

2. Write to the Senator Nigel Scullion and other federal politicians highlighting the impact of the loss of indexation of the Federal Assistance Grants on the Council’s ability to provide services to the community.

3. Work with LGANT and ALGA to support their campaigns to reinstate indexation of the Federal Assistance Grants.

SUMMARY: The Federal Government announced that Federal Assistance Grants (FAGs) to Local Governments would not be indexed for three years commencing from 1 July 2014. LGANT has called on member councils to support the campaign to reinstate the indexation of FAGs.

BACKGROUND In the May 2014 budget the Federal Government announced that it would achieve savings of $925.2 million over four years by pausing the indexation of the Federal Assistance Grants. ALGA considers that the FAGs are at risk of continual erosion or deliberate reduction. The FAGs grants are also under threat should the Federal Government determine that Local Governments are a direct Territory responsibility and thus should be solely funded from Territory revenue (as is foreshadowed in the Green Paper on Federation). At the LGANT General Meeting member councils were asked to support the LGANT campaign to restore the indexation of Federal Assistance Grants.


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ISSUES, CONSEQUENCES AND OPTIONS The Council is highly dependent upon FAGs as these contribute 11% of the Council’s overall discretionary income and is equal to rates in its importance to the organisation. As a result of the suspension of indexing it is estimated that the Council will miss out on approximately $161 806 worth of funding. It should also be noted that indexing for FAG grants has previously been based on CPI and this, in itself, under estimates the inflationary pressures on the Council. This paper seeks the Council’s formal support for a campaign to reinstate indexation of FAGs and also in highlighting the importance of these grants to the Council. FINANCIAL IMPLICATIONS The work associated with the implementation of this recommendation will have minimal impact.

ATTACHMENTS: There are no attachments for this report.


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CORPORATE SERVICES ITEM NUMBER 11.1 TITLE Director Finance and Corporate Services Report REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6


AUTHOR Edward Fraser, Director Finance and Corporate Services


RECOMMENDATION: That Council receive and note the report from the Finance and Corporate Services Directorate.

SUMMARY: The Finance and Corporate directorate provides a report on key performance and developments since the last report to the Council.

BACKGROUND This report covers key developments in the following areas: 1. Governance 2. Human Resources 3. Information Management 4. Essential Services & Airstrips 5. Facilities and Housing 6. Customer Service 1. Governance Governance ladder as of November 17 2014.

Community Planned

Meetings YTD Quorum YTD % Annual Target Lajamanu 3 3 100% 6 Laramba 3 3 100% 6 Yuelamu 3 3 100% 6 Yuendumu 3 3 100% 6 Atitjere 2 2 100% 6 Anmatjere 2 1 50% 6 Engawala 2 1 50% 6 Willowra 2 1 50% 6 Nyirripi 3 0 0% 6 23 17 74% 54

The target for 14/15 has increased to 6 meetings per year. Please note all Ward Councilors are to put in an apology with the governance officer or their local CSM. CDRC will consider LA boundaries as it relates to electoral review due in 14/15.


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2. Human Resources Management 2.1 Recruitment The voluntary staff turnover rate as of 17th November is 5.5% (i.e. as from 1st July 2014) which is tracking to be well below the target annual rate of 35% for the financial year. 2.2 Total Staffing Total Staff: 343 Total Agency and Commercial Staff: 235 (216.06 FTE) Total Core Staff: 108 (106.34 FTE) Main Office: 57 (17% of staff) SDC Staff: 286 (83% of staff) Female Staff: 153 (45% of staff) Female Managers/Supervisors: 35 (46% of total managers/supervisors) Indigenous Staff: 250 (72% of staff) Indigenous Managers/Supervisors: 24 (31% of total managers/supervisors) Full Time Staff: 163 (48% of total staff) Part Time Staff: 34 (10% of total staff) Casual Staff: 146 (42% of total staff)

2.3 Training Three of our employees were signed up for apprenticeship in Certificate III in Civil Construction in partnership with GTNT.

Heavy Machinery Training has continued and should be completed by December 2014.


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During this quarter, the HR Section conducted three Regional Industrial Relations Workshops using in-house resources at Ti Tree for Laramba, Engawala and Willowra, Lajamanu and Yuendumu for all Community based supervisors and managers. 2.4 Work Health & Safety / Incidents As of 14th November the second quarter rate of 0.16 % is recorded. 1stQuarter 2nd Quarter 3rd Quarter 4th Quarter ELT Rate 2014/15 0.08% 0.16% (as of

Nov 14)

ELT Rate 2013/14 0.58% 0.55% 0.01% 0.00% ELT Rate 2012/13 1.43% 0.90% 0.96% 0.67% *Employee Lost Time (ELT) rate is total of hours lost due to injury as a percentage of total hours worked. There were 4 incidents in September with one resulting in lost time hours being paid for by Workers Compensation. There were 6 incidents in October one resulted in 2 days lost time taken as sick leave.

2.5 Cross Cultural Training Eighteen people attended Cross Cultural Training on 7 November 2014.

2.6 Performance Management 57% of performance reviews due between August 2014 and November 2014 were completed within 30 days. 3. Information Management Further work on satellite speed improvement is being progressed with Councilbiz for the current six slow residential grade connected communities which we aim to confirm in early 2015 subject to tender process. CDRC played a leadership role to secure funds from NT Department of Local Government for such work on behalf of all councils with slow residential grade connected communities in the NT. 4. Essential Services & Airstrips The ESO program is running well and a briefing with Power & Water is planned in late November to discuss status of project. 5. Facilities & Housing 5.1 Fencing Program As of Nov 1, 2014 Annual Target Nov.

Target Actual Complete

Fences Complete 38 22 12 (3 in process) As of Nov 1 we have completed fencing for 12 houses and 3 near completion of the 22 scheduled. Various delays are due to staff


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sickness for 6 weeks as well as increased size of fences due to change in boundary requests which has equated to 25% increase in work (4 fences for this year). A revised target of 38 has been set reduced from 57 as still awaiting NTG final approval to do additional fences. Fencing has commenced in Willowra and will roll out to other communities as advised by Territory Housing. We have not been advised of any progress for the program for Yuendumu and Lajamanu from the Joint Steering Committee. 5.2 Community Housing Options Due to limited resources CDRC will not be drafting an options paper to progress this area after several formal meetings have been held with Ministers and Housing officials in the NT and Federal Government. These meetings highlighted additional resources will be required to work in this space that is currently uncertain, which at the moment the Council does not have additional resources. CDRC will keep up to date on related funding opportunities and submit for funding as required. For example CDRC has submitted a local house build options for the IAS funding round. 6. Customer Service CDRC Customer Service Charter and Standards has been developed following various workshops with staff and Councillors and will be shared at the February Council meeting. ISSUES, CONSEQUENCES AND OPTIONS NIL

ATTACHMENTS:


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CORPORATE SERVICES ITEM NUMBER 11.2 TITLE Finance Reports REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6



DUE DATE December 2014

RECOMMENDATION: That Council receive and note the Financial Reports for the period ending 31 October 2014.

SUMMARY: The financial reports provide the Council with information on the financial position of the Council.

BACKGROUND 1. Actual Income and Expenditure Report of the Council for the

period 1 July 2013 to 31 October 2014. Please refer to Attachment 1: Income and Expenditure Report

Budget Vs Actual as at 31 October 2014

Income AnnualBudget

YTDBudget

YTDActual

YTD Variance

YTD % Variance Comment

61 ‐ Rates and Charges (1,635,433) (545,144) (1,847,640) 1,302,496 238.93% F Note 1 62 ‐ Statutory and User Charges (1,124,707) (374,902) (212,066) (162,836) ‐43.43% UF Note 2 63 ‐ Grants Income (16,178,850) (5,392,950) (6,278,835) 885,885 16.43% F Note 3 64 ‐ Interest Income (315,000) (105,000) (116,697) 11,697 11.14% UF Note 65 ‐ Commercial Income (1,956,289) (652,096) (1,204,802) 552,705 84.76% F Note 4 66 ‐ Contribution & Reimbursements (15,000) (5,000) (59,695) 54,695 1093.90% F Note 5 67 ‐ Sale of Assets (75,000) (25,000) (87,433) 62,433 249.73% F Note 5 Total Income (21,300,279) (7,100,093) (9,807,168) 2,707,075 Operating Expenditure 71 ‐ Employee Costs 14,104,520 4,701,507 4,808,550 (107,044) 2.28% UF Note 6 72 ‐ Materials & Contracts 7,259,331 2,419,777 1,409,825 1,009,952 ‐41.74% F Note 7 73 ‐ Finance Costs 9,000 3,000 2,556 444 ‐14.79% F 79 ‐ Other Expenses 4,841,256 1,622,952 832,295 790,657 ‐48.72% F Note 7 Total Operating Expenditure 26,214,108 8,747,236 7,053,227 1,694,009 ‐19.37% Allocations (4,250,807) (1,416,936) 0 (1,416,936) ‐100.00% UF Note 8 Loan Repayment 110,000 27,500 210 27,290 ‐99.24% F Note 9 Unexpended Grants B/Fwd 1,680,963 560,321 (9,237,584) 9,797,906 1748.62% F Note 10 Total Capital Expenditure 873,542 291,181 770,929 (499,058) UF Note 11

Total Net Surplus/(Deficit) (34,398) (11,433) (11,220,597) (7,285,525)

Notes Relating to Income & Expenditure F =favourable and UF =unfavourable NOTE: 2014/15 Budget Variation Delayed due to several anomalies picked up during the 2013/14 Audit process. The 2014/15 Budget


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Variations due to amounts approved by Council for expenditure have not been included for the current meeting. F Note 1: The favourable Rates and Charges variance of

$1,302,496 income is primarily due to the full invoicing of rates in the first quarter but budget being distributed over the full year. This will be adjusted in budget process. Extra properties have been identified resulting in an overall favourable of approximately $200K on full year budget.

UF Note 2: Statutory and User Charges Income unfavourable variance in the amount of $162,836. Major variance relates to internal equipment and property lease charges not posted to date.

F Note 3: Grants favourable variance in the amount of $885,885. This variance is as a result of some funding bodies releasing funds early than expected and also the receipt of unbudgeted grants.

F Note 4: Commercial Income favourable variance in the amount of $552,705. This is mainly due to greater than anticipated Remote jobs agency incentive payments of $206K and the unbudgeted Power and Water contract fees of $346K.

F Note 5 Contribution & Sale of Assets favourable variance of $54,695 and $62,433 relates to Insurance reimbursement, fuel tax credit and Paid Parental Leave received earlier than anticipated.

UF Note 6 Employee Costs have reported as unfavourable due to the original Night Patrol Program Agreement ending 31 December 2014 but the budget being distributed over a full year and this caused the budgeted employee costs to be understated by $307,313 YTD.

F Note 7 The major variance associated with this is the uncharged internal administration costs. Materials & Contracts plus other Expenses are reporting a favourable figure but as this is spread across more than 70 programs the overall percentage is minor.

UF Note 8 Allocations have reported as 100% unfavourable due to account coding alterations. These will be amend during the mid year budget review.

F Note 9 The Council has repaid the outstanding loan amount therefore the Loan Repayment Budget line will be cleared in the amended budget.

F Note 10 The favourable figure for Unexpended Grants will clear when the amended budget process is completed in the


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next couple of weeks and the Annual Budget is adjusted to agree to the Audited Unexpended Grants amount.

UF Note 11 Capital expenditure primarily related to the Yuendumu Oval Upgrades. The variance will clear when amended budget is processed.


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Revenue Summaries


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Expenditure Summaries


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Balance Sheet of the Council as at 31 October 2014 Please refer to Attachment 2: Balance Sheet Details of all cash and investments held by the Council as at 31 October 2014 As at 31 October 2014 the Council has total cash and bank deposits of $3,733,729. The Council has total investments of $10,400,187. Following is a summary of all the bank accounts:

Operating Account $1,462,097 Trust Account $1,709,498 ICC Account $ 554,428 Petty Cash $ 7,706 Total $3,733,729 Following is the summary of all the investments:

Aged Analysis of Debts owed to the Council as at 31 October 2014 Please refer to the Aged Debtor Summary (Attachment 3) that highlights the status of Aged Debtors. The total Receivables as at 31 October 2014: Debtor Age $ 30 days plus 79,640 60 days plus 35,190 90 days plus 35,673

90 days plus Debtors The following are key debtors that Council has engaged a debt collector: Debtor’s Name Debtor Reference Number $ Tapps Plumbing 00262 2,138 Master Trade Builders 00521 3,780 Total 5,918

Sr. No.

Bank Principal $ Rate of Interest

Term Days Maturity Date

1 WESTPAC 4,871,915 2.98% 32 Days 01-12-2014 2 WESTPAC 2,763,988 3.52% 90 Days 10-12-2014 3 WESTPAC 2,764,284 3.53% 90 Days 08-12-2014 10,400,187


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ISSUES, CONSEQUENCES AND OPTIONS Nil. FINANCIAL IMPLICATIONS See content of report.

ATTACHMENTS: 1 Income Expenditure 31 Oct 2014.pdf2 Balance Sheet 31 Oct 20141.pdf 3 Aged Debtor 31 Oct 2014.pdf

Attachment 1 Income Expenditure 31 Oct 2014.pdf


Attachment 2 Balance Sheet 31 Oct 20141.pdf


Attachment 3 Aged Debtor 31 Oct 2014.pdf



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CORPORATE SERVICES ITEM NUMBER 11.3 TITLE Grants Received REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6




RECOMMENDATION: That Council note the grants received since the last Ordinary Council Meeting.

SUMMARY: A list of grants received since the last Ordinary Council meeting is provided to the Council for its information.

BACKGROUND The Council receives many and varied grants. The attached information is presented to the Council at each Council Meeting to allow the Council the opportunity to better understand the grants income that is received. ISSUES, CONSEQUENCES AND OPTIONS NIL

ATTACHMENTS: 1 Grants 16 September to 17 November 2014 1 Page

Attachment 1 Grants 16 September to 17 November 2014



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CORPORATE SERVICES ITEM NUMBER 11.4 TITLE Policy Updates REFERENCE \COUNCIL AGENDAS AND MINUTES\2014\2014 - 6



COMPLETION DATE: December 2014 LINKS TO STRATEGIC PLAN Goal 05: Management and Governance

RECOMMENDATION: That Council adopt the revised and new Policies.

1. Workers Compensation & Rehabilitation Policy (new) 2. Criminal History Check Policy 3. Recruitment and Selection Policy 4. Relocation Policy 5. Smoke Free Workplace Policy 6. Risk Management Policy and Framework 2014

SUMMARY: The Council adopts policies to provide guidance to the community and or Council staff. Policy is reviewed to ensure that they reflect current circumstances, changes in terminology and changes in legislation.

BACKGROUND The revised Policies have been reviewed and bench marked. Minor changes were made as per the highlighted sections. Policy Reviewed Progress Comments/Recom

mendation 1. Workers Compensation & Rehabilitation Policy

This is a new policy. It is required to ensure we formally document how we managed our approach to this area.

It is recommended that a three year period is noted for this policy

2. Criminal History Check Policy

The policy has been reviewed for currency and relevance. No major changes. Word Shire changed to

Regional Council; Policy to be reviewed after 3

It is recommended that a three year renewal period is noted for this policy


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Policy Reviewed Progress Comments/Recommendation

years and Phrase ‘identified jobs’

changed to nominated jobs’.

3. Recruitment & Selection Policy

Reviewed, benchmarked with modifications to the first sentence under scope.

Removal of the second phrase pertaining to workers under the clause definition.

Adding a new phrase at the end of the sentence under clause 1 of the policy, adding LG Act requirements under clause 3 of the policy RE LA members’ participation in selection panels.

Adding information about the pre-employment familiarisation visits by prospective candidates and adding phrase ‘or delegate’ in the last dot point under clause 6.


4. Relocation Policy

Reviewed and rebranded. Changes include: under the clause titled policy

and inclusion of the phrase ‘unless specified in the employment contract’ before the first sentence under the Clause titled resignation.


5. Smoke Free Workplace

Rebranded and other changes are limited to: dot point number 4 under the

phrase smoking is banned in. Old phrase changed to: ‘and all designated Council controlled outdoor areas that are identified as non smoking’.



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Policy Reviewed Progress Comments/Recommendation

inclusion of the phrase ‘Council will encourage and support options for employees to quit smoking’.

6. Risk Management Policy and Framework 2014

This policy has been reviewed and the Audit & Risk Committee section added. It has been approved by Audit & Risk and shared for approval.

It is recommended that a two year renewal period is noted for this policy

ISSUES, CONSEQUENCES AND OPTIONS The policy has been reviewed and is in accordance with current legislation.

ATTACHMENTS: 1 CDRC Workers Compensation and Rehabilitation Policy 2 Criminal History Check Policy 3 Recruitment and Selection Policy 4 Relocation Policy 5 P50 Smoke Free Workplace Policy.pdf 6 Risk Management Policy and Framework 2014

Attachment 1 CDRC Workers Compensation and Rehabilitation Policy


Attachment 2 Criminal History Check Policy


Attachment 3 Recruitment and Selection Policy


Attachment 4 Relocation Policy


Attachment 5 P50 Smoke Free Workplace Policy.pdf


Attachment 6 Risk Management Policy and Framework 2014


oc 05122014 agn at - central desert region · ordinary council 5 december 2014 - 93 - chief...

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