M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

Office of Technology Overview

October 2015Goutam Kundu, Chief Information Officer

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

We serve as strategic partners to our MWAA business counterparts in order to deliver improved passenger experience while streamlining costs, improving our financial health and enriching our workforce.

About the Office of Technology

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

Technology Roadmap

Stabilize(short term needs)

Transform the way the Airport Authority conducts business through innovation. This includes passenger-centric technologies, mobile and business intelligence capabilities.

Grow the Airport Authority’s capabilities and maturity level by establishing and implementing corporate technology priorities, standard processes and technology standards across MWAA.

Standardize(intermediate goals)

Innovate(long term vision)

Deliver and sustain operational excellence by establishing a stable core system of operations.

Modernize our infrastructure through consolidating and upgrading to next generation technologies.

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

Technology Programs

Infrastructure Modernization

Business Innovation & Passenger-centric Technologies

Public Safety

Business Systems Modernization

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Office of Finance,Procurement and Contracts 

Department

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Introductions and Purpose• Introductions:

– Liz Bryan, Manager, Procurement and Contracts Department

– Kathy Ruhl, Deputy Manager, Procurement and Contracts Department

• Purpose:– Who we are– Procurement information – Procedures & helpful hints – Contracting opportunities

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History

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Airports AuthorityProcurement Policy

The Board of Directors adopted the Airports Authority Contracting Manual which states that the Airports Authority is committed to maximizing the competitive procurement process and ensuring that its contracting actions are guided by and carried out in accordance with all applicable law, including the statutes establishing the Airports Authority, the lease with the United States, the bylaws of the Airports Authority, sound contracting methods, and the highest standards of integrity and ethical conduct. 

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Solicitation AdvertisedPre‐Proposal / Pre‐Bid Conference

Amendment(s) Issued

Proposals / Bids Received

Best and Final Offers (Optional)

Oral Interviews (Optional)

Contract  Award

Airports AuthorityProcurement Process

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Technical Professional ServicesDesign and ConstructionGoods and ServicesSimplified Acquisition Purchases

Types of Contracting Opportunities

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Invitation for Bid

Request for Qualifications

Request for Proposals 

Sole Source 

Solicitation Types

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Major Contractor RequirementsMust receive certification as LDBE, DBE and/or ACDBE prior to the award of a contract, if applicableMust be able to obtain appropriate insurance per the  solicitationMust be able to obtain bonding for construction as required, and as may be applicable for other contractsAll construction contractors must hold a contractor’s license in the state of Virginia. Detailed information can be found on the DPOR website at http://www.dpor.virginia.gov/

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Innovative

Understanding the Requirement

Firm’s Capability to PerformExperienceResourcesAbility to Subcontract

Current and Relevant References 

Do the Market Research (Know your Competition) 

Realistic Cost Estimate

Manage the Proposal Preparation Process

Keys to anEffective Proposal

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Recycled Proposals

Outdated References

Inexperience

Unorganized Presentation

Pricing Not Reflective of the Requirement or Market Conditions

Common Mistakes in Proposal Preparation

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All members have a clear role

Presentation led by project team lead

Clear handouts

Offer recommendations to improve requirements

Be prepared to address the Airports Authority’s questions –regarding both your firm’s successes and challenges

Effective OralInterview Techniques

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Sources of Procurement Information

Visit our Websitehttp://www.mwaa.com/contracting

The primary source of procurement information is theAirports Authority’s website. The website is updated dailywith pertinent information regarding all current andupcoming procurement opportunities.

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Sources of Procurement Information

Upcoming Opportunitieshttp://www.mwaa.com/business/upcoming‐contracting‐opportunities

The Upcoming Opportunities webpage lists solicitations which will be issued in the near future.   The webpage’s “Future” tab includes the Quarterly Solicitation Forecast, a report that lists all of the anticipated contracting opportunities throughout a particular quarter of the fiscal year.  This report captures opportunities greater than $50,000. While all dates are estimates and subject to change at any time, it is a great tool for contractors to use when preparing their business development plans.   

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Sources of Procurement Information

Current Opportunitieshttp://www.mwaa.com/business/current‐contracting‐opportunities

The Current Opportunities webpage lists all active solicitations that are available for contractor participation.Complete solicitation documents are available for download for nearly all listed projects. Contractors should register as a Planholder for solicitations which they download.   The Planholder List shows all registered contractors and serves as a resource for subcontractors to partner with primes.

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Sources of Procurement Information

PROJECT eLERThttp://www.mwaa.com/business/project‐elert 

PROJECT eLERT is the Airports Authority’s e‐mail basednewsletter that alerts contractors to the latest informationregarding contracting opportunities. It’s simple: visit theAirports Authority’s website at the web address listed aboveand register to receive PROJECT eLERT. Once registered, youwill start receiving the eLERTs to your e‐mail account once thenext edition is issued.

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Airports Authority Procurement Offices

Four Office Locations:Main OfficeSimplified Acquisitions Office – Reagan NationalSimplified Acquisitions Office – Dulles InternationalDulles Corridor Metrorail Office

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Procurement and Contracts Department (Main Office)Responsible for procurement of goods and services at both airports plus the Dulles Toll Road which involve a total commitment in excess of $150,000, plus all construction projects, regardless of cost.Office Location: 

1 Aviation Circle, Suite 154Ronald Reagan Washington National Airport

Main Phone Number:   703‐417‐8660Lizbeth Bryan, Procurement and Contracts ManagerKatherine A. Ruhl, Deputy Manager, Aviation Enterprise

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Simplified Acquisitions Office – National Airport

Responsible for procurement of goods and services at Ronald Reagan Washington National Airport which involve a total commitment of $150,000 or less.

Office Location: Terminal A, Room 278Ronald Reagan Washington National Airport

Main Phone Number:   703‐417‐8026Sue Cripe,   Purchasing Supervisor

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Responsible for procurement of goods and services at Washington Dulles International Airport and Dulles Toll Road which involve a total commitment of $150,000 or less.

Office Location: 45025 Aviation Drive, Suite 250Washington Dulles International  Airport

Main Phone Number:   703‐572‐2920Vikki Smith, Purchasing Supervisor

Simplified Acquisitions Office – Dulles Airport

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Dulles Corridor Metrorail Project Office

Responsible for procurement of goods and services related to the Dulles Corridor Metrorail Project, regardless of cost.

Office Location: 198 Van Buren Street, Suite 300Herndon, VA 20170

Main Phone Number:   703‐572‐0822Lizbeth Bryan, Procurement and Contracts Manager

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

Department of Supplier Diversity

Richard Gordon, Manager 

Terry Woodson, Assistant Manager – Outreach

Julian Senter, Assistant Manager – DBE / LDBE Certification

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

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Small Business Programs

The Airports Authority implements two small business programs:

• Disadvantaged Business Enterprise (DBE) Program and Airport Concession Disadvantaged Business Enterprise (ACDBE) Program for federally funded contracts and concession opportunities.

• Local Disadvantaged Business Enterprise (LDBE) Program for non-federally funded contract opportunities

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

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LDBE Certification Requirements

• Non-race or gender conscious (not required to be women or minority)

• Local = Established business operations within 100 mile radius of Washington DC – Zero Mile Marker

• The Airports Authority uses the Small Business Administration regulations as guidance in determining whether a firm is a small business (13 CFR Part 121)

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

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LDBE CERTIFICATION APPLICATION FOR DSLBD FIRMS

• A “streamlined” process through MWAA, acknowledging the application processes of the Department of Small & Local Business Development

• The application requires basic information about the CBE firm; legal structure, type of work to be performed, a list of North American Industry Classification System Codes (NAICS Codes) MWAA can reference for solicitation purposes, and a general description of the CBE firm’s past performance and ownership.

• Affidavit of LDBE: “An oath that the information supplied is true and correct and is information MWAA can rely upon as to the size, location, operations and ownership.”  This form must be notarized.

• Once certified by MWAA, the certification will be valid for three years.

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

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Contacts

Richard Gordon Manager (703) 417‐8625richard.gordon@mwaa.com

Terry Woodson Assistant Manager (703) 417‐8622Outreach                                     terry.woodson@mwaa.com

Julian Senter Assistant Manager (703) 417‐8627DBE/LDBE Certification julian.senter@mwaa.com

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

Next Steps

For Providers: Engage with the LDBE office to get registered as a small business provider and receive alerts on current opportunities

Office of Technology: Planning underway for a Airports Authority’s Technology Day in 2016

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

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THANK YOU