C and F warehouse

OfficeBOX CAFERAA - Software for C and F agents

From company to C and F C and F to distributor C and F warehouse

OfficeBOX CAFERAA is a cloud based integrated software that covers all the

functions of C and F agencies. The software enables C and F agents to

1) Reduce the cost of resources

2) Have better control over operations

3) Single dashboard view of the entire business

4) Make their business more organized

5) Maintain timely cash flow

6) Reduce human mistakes

7) Process driven company

1. Access your data from anywhere over the internet

2. No data merging required in case of multiple facilities

3. No need to install any software

4. Extremely secure environment and completely data safety

Cloud ERP means that all the data for the software is

stored on a server. A server acts as the common point for all the users for

the exchange of data. The advantages of cloud ERP are:

Integrated software

An Integrated software is called an ERP. In an ERP software all the departments

work on the same software and the data is merged together. This helps in

1) No repeat entries requires

2) Real time data

3) No errors

4) Quicker working

5) Better data for decision making

What is cloud ERP and integrated software?

Principal company has provided me SAP

why do I need a C and F software?

SAP

• SAP or other software provided to you from the principal are only there to manage the Principal’s operation.

• SAP enables Principal companies to work from multiple locations and manage operations uniformly for their products.

OfficeBOX CAFERAA

• Our software OfficeBOX CAFERAA works for the C and F agency operations.

• CAFERAA enables you to handle all operations for multiple principal’s, multiple locations, warehouses, internal/external transport etc.

Both the software SAP and OfficeBOX CAFERAAare ERP software. These software bring all the dispersed operations of a company togetherand enables flawless transactions for operations, back end and supervision.

ERP

Finance

Operations

Supply chainHRM

Control

Some of the CFA’s we have handled

All the operations handled by the software

Incoming and outgoing

Stage by stage recording of all steps involved in

material movement

Transport management

Vehicle allocation to make the most of your transport and reduce transport

cost.

Petty cash management

Manage petty cash expenses and record them under correct heads

at all warehouses

Labour management, material requisition and asset

management

Warehouse Management

Attendance and salaries

Thumb impression attendance and auto salary processing

Debit notes Processing

Easily generate debit notes for any type of agreement

Generate all freight bills for transporter as per the

agreements

Freight Settlement

Accounting and taxation

Do all your accounts from the same software. No need to enter details

on other systems

Labour payments

Labour payments can be done easily for different types of labour in

different intervals

Business Alerts

Send email and SMS alerts to customer for dispatches and

outstanding payments

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3 4

5 6

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Incoming material arrives in warehouseGets unloaded empty vehicle returns back

Outgoing Material Empty vehicle comes inGets Loaded from one or more warehousesGoes out for local/ upcountry deliveries

C & F needs to take care all supporting SERVICES to make the entire flow efficient. In the effort, there are chances of loosing more money.

Incoming and outgoing

Stage by stage recording of all steps involved in material movement

1

2

Data Entry

Simple entry forall transactions and expenses

Smart Engine

Recognizes types of Expenses and allocates

as per agreement

Automatically recognizesPrinciple wise Reimbursable

and Claimable expenses

Vouchers that are C and F agency expenses

Are ready for taxation

Deliverables

How does CAFERAA Differentiate between reimbursable expenses and C and F agency expenses?

Freight Settlement and Transport management

Most of the C and F agents use a combination of their own vehicle, attached vehicle, hired vehicles and transport booking for the movement of the material. This makes it difficult for them to track

expenses and make payments. OfficeBOX CAFERAA helps C and F agents to :-

Reconcile bills of external transporter• Check each entry • Assure no extra charges are paid• Better negotiation on bills

PreConfigure – Transportation charges• Product Category wise• Kilometre wise• As per weight• As per cases• Town wise

Manage your own vehicle fleet• Fuel management vehicle wise• Average consumption of fuel• Repairs and maintenance• Maintain trip sheets• Record kilometre run

Record and generate bills• Transporter wise bills• Principal wise bills• Warehouse location wise

3 4

Petty cash management

Manage petty cash expenses and record them under correct heads

at all warehouses5

C and F agencies often provide cash to the warehouses for the day to day expenses. Cash is provided to the warehouse time to time. OfficeBOX CAFERAA has provided you the provision for managing the petty cash in its best way. Features:

Provide cash in the warehouse account

Warehouse does expenses and makes the payment

Warehouse raises vouchers for the expenses

Accountants at HO verify the vouchers and the amounts

If required accountant may reject vouchers

Approved vouchers directly into the account books

All the principals(Not a financial entity)

All sister companies

(Financial entity)

The entire group

(Not a financial entity)ABC group

ABC Marketing Pvt. Ltd.

Dabur CFA Marico CFA

ABC CFA services Pvt.

Ltd.

Samsung CFA

ABC Transport Pvt. Ltd.

Castrol

Accounting and taxation

Do all your accounts from the same software. No need to enter details

on other systems6

OfficeBOX CAFERAA has a complete accounting system specially designed for doing accounts of a C and F agent. Our system works on three levels i.e. Group, Company and Principal. All the entries are done at principal level, according to the hierarchy these entries come on other levels. This way you can get a Balance sheet, P and L report on unit level, company level and entire group level.

Labour management, material requisition and asset

management

Warehouse Management

7

CAFERAA covers all the aspects of the C and F agency. The software covers all the day to day operations at warehouse like

1) Labour attendance – The warehouse incharge can mark attendance of the labour. This is required for month end activities

2) Service request – If there is any kind of service required like plumber, telephone Ac servicing. Such request can be sent to the HO through the system.

3) Asset request – Any requirement of assets can also be routed to the Head Office through the software. The Head Office can compile the request and generate a PO for quotations from multiple vendors.

4) Material request – From here the request for consumables can be sent to the Head Office. Consumables can be tracked and bill can be generated also.

Module - HR and Payroll

– Attendance through machine

– Employee management

– Payroll processing

– Leave management

– PT, PF, ESIC and other statutory compliances

– On-contract/On-payroll Labour records and its management

Wages/ Payments Contract payments etc

Attendance and salaries

Thumb impression attendance and auto salary processing

9

• Notification templates

– Incoming material alert

– Dispatch alerts

– Internal and external notifications with personalized text

• Business Alerts

– Rent overdue

– Agreement renewal

– Birthdays/Festival wishes

– Insurance renewals

Service Agreement

Business Alerts

Send email and SMS alerts to customer for dispatches and

outstanding payments10

To have a web demo contact us on 7774001667/8888883345

Thank you