official minutes of the holland township board of ... township board of education milford, ......

Holland Township Board of Education Regular BOE Meeting Minutes

April 29, 2014 of 31

Official Minutes of the

Holland Township Board of Education

Milford, NJ 08848

Regular & School Organization Board Meeting and Budget Hearing

April 29, 2014

Time and Place

The Regular & School Organization Board Meeting and Budget Hearing was held on

April 29, 2014 by the Board of Education of the Holland Township School District,

Hunterdon County, in the Auditorium of the Holland Township Elementary School, 714

Milford-Warren Glen Road, Milford, New Jersey 08848.

Sunshine Notice

In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter

231 Laws of 1975, adequate notice of this meeting was provided through the public

notice on April 3, 2014 by:

A. Faxing to the Hunterdon Democrat and Express Times

B. Posting on the District Website and the bulletin board in the main hallway of the

school

C. Filing with the Clerk of the Township of Holland

Call to Order

The meeting was called to order at 7:04 p.m. by Board President McDowall

Roll Call

Board Members Present: Davis, Hance, Moebus, Scott, Somers, Schneider,

Soucie (7:26pm), McDowall

Absent: Scheibener

School Personnel Present: Mr. David Bailey, Superintendent, Dr. Nancy Yard,

Principal, Mrs. Abigail Postma, SBA/Brd Sec., Dr.

Kathy Stannard, Child Study Team Supervisor

Public Present: 40 Visitors (Parents & Students for Honor Roll Certificates)


April 29, 2014 of 31

Correspondence/Presentations MOTION by Schnieder, seconded by Moebus, to approve the resolution regarding Nancy Zrake, HTS Teacher of the Year:

WHEREAS, it is fitting that the Holland Township Board of Education should recognize outstanding

teachers who are devoted to providing the highest quality education for their students; and

WHEREAS, Nancy Zrake has been identified by a committee of her peers, parents, child study team

supervisor, and principal as an outstanding teacher, and has distinguished herself as a professional of

the highest dedication, ability, and integrity; and

WHEREAS, Nancy Zrake has demonstrated her commitment to the community of Holland Township

by her willingness to teach in a variety of capacities, adapting the curriculum materials to ensure a

high standard of achievement; and

WHEREAS, Nancy Zrake has been teaching for nineteen (19) years in the Holland Township School

District, was named 2014 Teacher of the Year; and

WHEREAS, Nancy Zrake possesses the content knowledge and instructional strategies to

individualize her instructional program and to develop assessments that allow her students to

demonstrate understanding while building their confidence; and

WHEREAS, Nancy Zrake has earned the respect of her colleagues and is viewed not only as a master

teacher but as a professional in the field of drama who is able to bring out the best in her students both

in the classroom and on the stage; and

WHEREAS, it is fitting and proper that the Holland Township Board of Education recognize Nancy

Zrake on being named 2014 Teacher of the Year, commend her exceptional service to the children of

Holland Township School District, and salute her professional expertise and personal excellence;

NOW THEREFORE, BE IT RESOLVED by the Holland Township Board of Education that we

commend and congratulate Nancy Zrake for being named the 2014 Holland Township School District

Teacher of the Year; and

BE IT FURTHER RESOLVED, that a copy of this resolution be recorded in the official minutes of

Board of Education and presented to Nancy Zrake as a sincere token of praise and appreciation on

behalf of everyone at the Holland Township School District.

MOTION APPROVED UNANIMOUSLY

Honor Roll Certificates & Refreshments


April 29, 2014 of 31

Budget Hearing of the 2014-2015 School Budget

Presentation of the 2014-2015 School Budget by Superintendent David Bailey

Public Comment of the 2014-2015 School Budget

Mrs. Carney, Teacher asked for input on the NJDOE advertised budget which indicates

benefits as a percentage of salary as budgeted.

No other public comment.

MOTION by Mr. Moebus, seconded by Mr. Somers to approve the following Budget

Resolutions: Travel, Professional Services, 2014-2015 Final Budget H1 (Board Portal)

WHEREAS pursuant to the provisions of N.J.A.C. 6A:23B-1.2(b) the Holland

Township Board of Education shall establish, in the annual school budget, a

maximum expenditure account that may be allotted for such travel and expense

reimbursement for the 2014-2015 school year;

BE IT RESOLVED, that the Holland Township Board of Education hereby

establishes the school district maximum within the 2014-2015 tentative budget at

the sum of $65,000; and

BE IT FURTHER RESOLVED, that included in this amount is a maximum regular

business travel amount of $1,500 per employee; and

BE IT FURTHER RESOLVED, that the Holland Township Board of Education

established a maximum school district travel amount of $65,000 for the 2013-

2014 budget and $2,726 has been approved to be expended as of February

2014; and

NOW THEREFORE BE IT RESOLVED, that the School Business Administrator

shall track and record these costs to insure that the maximum amounts are not

exceeded:

BE IT FURTHER RESOLVED, the Holland Township Board of Education

approves the following line items within the 2014-2015 tentative budget for

Professional Services:

Attorney $27,500

Auditor $18,000


April 29, 2014 of 31

Architect (regular services) $ 6,500

School Physician $ 5,500

Neurologist Evaluations $ 4,000

Psychologist Evaluations $ 4,000

Audiologist Evaluations $ 4,000

Speech Evaluations $ 4,000

Behaviorist Evaluations $ 4,000

Summit Speech Special Education Svcs $26,000

Behaviorist Therapy $50,000

Occupational Therapist $80,000

Physical Therapist $50,000

BE IT RESOLVED that the Holland Township Board of Education adopts the

following resolution:

WHEREAS, the 2014-2015 school budget includes sufficient funds to implement

the proposed planning process as described in this district’s Annual Report

pursuant to N.J.S.A. 18A and N.J.A.C. Title 6 and 6A and to provide curriculum

and instruction which will enable all students to achieve the Core Curriculum

Content Standards;

BE IT RESOLVED the Holland Township Board of Education adopts the 2014-

2015 final school budget in the amount of $10,691,375;

BUDGET LOCAL TAX LEVY

General Fund: $10,542,375 $8,634,029

Special Revenue Fund: $ 149,000 $0

Debt Service Fund: $ 0 $0

WHEREAS the 2014-2015 Budget Expenditures are as follows

General Fund: $10,542,375

TOTAL GENERAL FUND: $10,542,375

Special Revenue Grants Fund: $149,000

TOTAL SPECIAL REVENUE FUND: $149,000


April 29, 2014 of 31

Debt Service Fund:

Interest on Bond: $0

Principal: $0

TOTAL DEBT SVC FUND: $0

BE IT FURTHER RESOLVED the 2014-2015 Budget is supported by the

following Revenue:

Budgeted Fund Balance Gen: $109,292

Regular Interest: $6,000

State of New Jersey Aid: $1,793,054

General Fund Tax Levy: $8,634,029

Debt Service Tax Levy: $0

Special Revenue (Grants) $149,000

FURTHER RESOLVED to accept the New Jersey State Aid for the 2014-2015

school budget in the following amounts by category for a grand total of

$1,793,054:

Categorical Special Education Aid $373,356

Categorical Equalization Aid $1,291,479

Categorical Security Aid: $9,453

Categorical Transportation Aid: $53,541

School Choice Aid: $53,805

PARCC Ready Aid: $5,710

Pupil Growth Aid: $5,710

TOTAL: $1,793,054

With a Reduction of Assessment of SDA Funds ($15,049) identified as a

budgeted expense in Fund 12;

RESOLVED that there should be raised for General Funds $8,634,029 in taxes

for the ensuing school year, 2014-2015;

WHEREAS, the Holland Township School District has proposed programs and

services in addition to the Core Curriculum Content Standards adopted by the

State Board of Education and information on this budget and the programs and


April 29, 2014 of 31

services it provides is available from the school district business office and the

school district website.

AYES: Davis, Hance, Moebus, Somers, Soucie, Schneider, McDowall MOTION APPROVED

Approval of Minutes of Previous Meetings

MOTION by Mr. Moebus seconded by Mr. Somers to approve the following Minutes

from the previous meeting(s):

March 18, 2014 Regular Board Meeting

March 18, 2014 Executive Session Board Meeting Session One of Two

March 18, 2014 Executive Session Board Meeting Session Two of Two

AYES: Davis, Hance, Moebus, Somers, Schneider, McDowall Abstentions: Scott, Soucie MOTION APPROVED

Comments/Reports: Superintendent, Mr. David Bailey

Waiver Application N.J.A.C.6A:5

Superintendent 90-Day plan of activities; examination of instructional time,

technology goals, strategic planning initiatives

Volunteers have offered to assist coaching Softball; pending criminal history

reviews, the volunteers will be board approved this evening.

Congratulated Mr. Moebus on receiving Master Certification of a NJ School

Board Member; HCSBA will be celebrating the awards in May

Comments/Reports: Principal, Dr. Nancy Yard

NJASK testing update

Reported on the TSA competitions

Announced the success of the PTO Fun Run

Comments: Public Agenda Items Only

None


April 29, 2014 of 31

Superintendent Action Items

Education

MOTION by Scott, seconded by Moebus to approve the following Action Items as

recommended by the Superintendent;

1. Accept Superintendent’s Harassment, Intimidation, Bullying Report

RESOLVED that the Holland Township Board of Education accepts the

Superintendent’s Harassment, Intimidation, Bullying report for April 2014 and

affirms the actions taken by the administration. K1 (Board Portal)

2. Approve Annual Programs and Curriculum

RESOLVED that the programs, educational organization, textbooks, and the

following curriculum guides of the Holland Township School District presently in

effect are hereby adopted:

Arts

P.E./Health

LAL

Math

Science

Social Studies

World Language

Technology

Career Education

Library

3. Approve Revision of the 2013-2014 School Calendar K2 (Board Portal)

RESOLVED that the Holland Township Board of Education approves the revision

of the 2013-2014 school calendar as follows:

Thursday, June 19, 2014 the last day of school for students

Friday, June 20, 2014 the last day for staff

Wednesday, June 18, 2014 and Thursday, June 19, 2014 – early

dismissal days


April 29, 2014 of 31

4. Approve Eighth Grade Graduation

RESOLVED that the Holland Township Board of Education approves the June

19, 2014 for the eighth grade graduation. Graduation will begin at 6:30 pm.

5. Approve Police Presence

RESOLVED that the Holland Township Board of Education approves police

presence at the eighth grade graduation dance on Thursday, June 19, 2014 at a

rate of $50 per hour not to exceed $200.

6. Approve Revision of the 2014-2015 School Calendar K3 (Board Portal)

RESOLVED that the Holland Township Board of Education approves the revision

of the 2014-2015 school calendar as follows:

Friday, March 27, 2015 – Early Dismissal

Monday, March 30, 215 – April 3, 2015 – School Closed for Spring Break

Thursday, June 18, 2015 – Tentative Last Day for Students

Friday, June 19, 2015 – Tentative Last Day for Staff

Early Dismissal last two days of school for Students

7. Approve S.E.E.D. Donation RESOLVED that the Holland Township Board of Education accepts the S.E.E.D. Donation in the amount of $100.00 for the K-2 Paint a Rain Barrel Earth Day project. The Board will send a letter of acknowledgement to S.E.E.D.

8. Approve PTO Donation RESOLVED that the Holland Township Board of Education accepts the PTO Donation in the amount of $200.00 to be applied for Tournament of Champions. The Board will send a letter of acknowledgement to S.E.E.D.

9. Approve 2013-2014 Class/Field Trip

RESOLVED that the Holland Township Board of Education approves following

2013-2014 class/field trips:

CLASS TRIPS

2013-2014

Grade Date Trip

Grade 1 June 2, 2014 Da Vinci Science Center

Allentown, PA

Student Council June 11, 2014 Camp Bernie (YMCA)


April 29, 2014 of 31

Raindate: June 12, 2014 Port Murray, NJ

TSA June 26, 2014 – July 1, 2014 Nationals

Washington, DC

10. Approve IDE Contract K4 (Board Portal)

RESOLVED that the Holland Township Board of Education approves the IDE

Contract for the purpose of Professional Development for the 2014/2015 school

year in the amount of $13,078.00.

11. Approve Chrome books

RESOLVED that the Holland Township Board of Education approves the

purchase of 140 Chrome books at a unit price of $411.10 with a grand total of

$57,554.00, with a Quote #9465897-2, State of New Jersey Contract #70262-

WSCA/NASPO from HP.

DISCUSSION: Mr. Moebus inquired if the schedule change aligned with DVRHS; Mr.

McDowall reported on the purchase of the chromebooks and stated the positives, both

educationally and financially, meeting the district’s requirements. Mr. Soucie noted the

DVRHS IPad initiative and added that the students should be utilizing both devices to

be prepared for High School. Mr. Somers noted that utilizing both devices through their

school years builds knowledge for both types of devices.

AYES: Davis, Hance, Moebus, Scott, Somers, Soucie, Schneider, McDowall

MOTION PASSES

Personnel

MOTION by Schneider seconded by Moebus to approve the following Action Items 1-8

and 10-24, Tabling Action # 9 after Executive Session, as recommended by the

Superintendent;

1. Approve Staff Attendance at Conferences/Workshops L1 (Board Portal)

RESOLVED that the Holland Township Board of Education approves staff

attendance at conferences.

2. Approve Staff Summaries of Approved Conferences/Workshops

RESOLVED that the Holland Township Board of Education accepts the staff

summary sheets for BOE approved workshops. L2 (Board Portal)


April 29, 2014 of 31

3. Approve ESY Personnel RESOLVED that the Holland Township Board of Education approves the

following personnel to work the Special Education Extended School Year (ESY).

The program will be in effect from July 1- July 31, 2014; 4 days per week.

Teachers and Nurses will work from 8:30 am – 1:00 pm and Aides will work from

8:45 am – 1:00 pm. If a child who has a 1:1 aide has a scheduled absence for 3

or more consecutive days, the aide’s services will not be needed at that time.

Services will resume when the child returns.

ESY PROGRAM – JULY 1, 2014 – JULY 30, 2014

Position Classroom Staff Name *Hourly

Rate*

*Hourly Rate Based on the 2014-2015 Negotiated Contract*

Nurse

Schedule to be worked

out amongst the nurses.

Only 1 Nurse per day.

Lori Matthews $40.77

T.J. Hirsch Sub Nurse

Rate Kristen Bonham

Speech Therapist Carol Stow $55.32

Special Education Teacher Preschool Renee Dech $63.86

Special Education Teacher Autism Nancy Zrake $53.68

Special Education Teacher Primary Donna Widmer $53.68

Special Education Teacher Wilson Reading Wade Chilmonik $40.77

Special Education Teacher Middle School MD Sandra Phillips $42.66

Aide Student #24012 Preschool Lisa Nolan $21.44

Aide Student #24003 Preschool Lori Riker $22.17

Aide Student #22000 Autism Jean Collaro $21.44

Aide Student #20007 Autism Cindy Butler $22.90

Aide Student #18070 Autism Juliean Picardo $21.44

Aide Wilson Reading Tom Welsh $21.44

Aide Primary Kathy Dermody $22.17

Aide Student #22006 Primary Sylvia Donaldson $22.90

Aide Student #16067 Middle School MD Phyllis Martin-Borrero $22.90

Aide Student #16065 Middle School MD Eileen Bertolottti $24.13

Aide Student #16066 Middle School MD Debbie Flood $23.89

Other LEA Tuition Paid Special Education Student Received Services Paid by Home District

Aide Student #19074 Tracy Bellini $23.97

Substitutes

Rates Per Hour

Alison Wilt Teacher/Aide Teacher/Aide Sub Rate

Stephanie Godshalk Teacher $40.77 Aide $21.44

Jill Boethig Aide $21.44


April 29, 2014 of 31

4. Approve Special Education Transportation Aides for ESY

RESOLVED that the Holland Township Board of Education approves all

approved 2014 ESY (Item # 3) Special Education Aides as transportation aides

for the summer 2014 Special Education Extended School Year Program with a

hourly salary rate as per the negotiated HTEA contract.

5. Approve Unpaid FMLA Leave

Resolved that the Holland Township Board of Education approve Maria Perna

unpaid FMLA retroactive to March 19, 2014 not to exceed 34 days on an

intermittent basis.

6. Accept Resignation L3 (Board Portal)


resignation of Maria Perna with regret effective June 30, 2014.



resignation of Mrs. Hally Tomasheski as school Behaviorist with regret effective

June 30, 2014.

Further resolved Mrs. Hally Tomasheski will remain as school Social Worker on a

part-time basis 50% with a salary rate of $32,621 (Step 15MA) for the 2014/2015

school year with no health benefits.

8. Annual Child Study Team Services

RESOLVED that the Holland Township Board of Education approves the annual

2014-2015 services of the Child Study Team: Learning Disabilities

Teacher/Consultant, School Psychologist and School Social Worker.

ACTION # 9 TABLED as part of action 1-8, 10-24 Approval

9. Appoint Staff for the 2014-2015 School Year L5 (Board Portal)

RESOLVED that the Holland Township Board of Education approves to rehire

teachers, support staff, non-tenured staff and non-association staff for the 2014-

2015 school year as per the listing.


April 29, 2014 of 31

10. Approve Organizational Chart for the 2014-2015 School Year


Organizational Chart for the 2014-2015 school year. L6 (Board Portal)

11. Annual Appointment of Officers/Appointments ~ Reappointments BE IT RESOLVED that the Holland Township Board of Education appoints the following officials, for the period July 1, 2013 through June 30, 2014:

Position Official

Business Administrator Abigail J. Postma

Board Secretary Abigail J. Postma

Purchasing Agent Abigail J. Postma

Treasurer of School Monies Patti Fischer

Custodian of School Records Abigail J. Postma

Attendance Officer Police Chief John Harris

Affirmative Action Officer Abigail J. Postma

504 Officer Nancy Yard

Public Agency Compliance Officer David Bailey

HIB Coordinator Nancy Yard

HIB Specialist Celeste Aliberti

Drug Liaison Officer Celeste Aliberti

DYFS Liaison Celeste Aliberti

Homeless Liaison Kathy Stannard

Right to Know Coordinator Ed Pico

AHERA Representative Ed Pico

Safety Committee Coordinator Ed Pico

IPM Coordinator/Plan Ed Pico

12. Approve Long Term Substitute ACE Teacher

RESOLVED that the Holland Township Board of Education approves Mrs. Laura

Burke as Long Term Substitute ACE Teacher retroactive to Friday, March 28,

2014 until the end of the 2013/2014 school year (or until the return of Mrs.

McWilliams). Mrs. Burke will be paid as follows:

Regular per diem substitute rate of $90.00 per day for the first ten consecutive

school days and effective on the eleventh consecutive day in the position, the

rate shall be 1.3 times the regular per diem substitute rate ($117.00), and shall

be retro-active to the first day

On the 31st consecutive day in the position the per diem amount will be 1/200th of

Step 1 of the teachers guide ($241.36).


April 29, 2014 of 31

13. Approve Substitute Teacher/Aide/Secretary/Library Clerk/Cafeteria Aide

RESOLVED that the Holland Township Board of Education approves Christine

DeLorenzo as a Substitute Teacher/Aide/Secretary/Library Clerk/Cafeteria Aide

for the 2013-2014 school year. L7 (Board Portal)

14. Approve Substitute Teacher/Aide L8 (Board Portal)

RESOLVED that the Holland Township Board of Education approves Leah Cahill

as a Substitute Teacher/Aide for the 2013-2014 school year.

15. Approve Substitute Teacher/Aide L9 (Board Portal)

RESOLVED that the Holland Township Board of Education approves Katelyn

Weiss as a Substitute Teacher/Aide for the 2013-2014 school year.

16. Approve Substitute Teacher/Aide/Secretary/Library Clerk/Cafeteria Aide

RESOLVED that the Holland Township Board of Education approves Nicole

Fawthrop as a Substitute Teacher/Aide/Secretary/Library Clerk/Cafeteria Aide for

the 2013-2014 school year. L10 (Board Portal)

17. Approve Activity Director


following staff member as an activity director for the 2013/2014 school year

retroactive to April 3, 2014 as per the 2013/2014 agreement:

Position Staff Member Stipend Sessions

Remaining

Technology Student Association Club (T.S.A.)

Wade Chilmonik $51.57

(Per Session) 10

18. Approve Substitute Nurse L11 (Board Portal)

RESOLVED that the Holland Township Board of Education approves Mrs.

Deborah Miers as a Substitute Nurse for the 2014-2015 school year.

19. Accept Resignation L12 (Board Portal) RESOLVED that the Holland Township Board of Education accepts the resignation of Mrs. Deborah Miers with regret for the purpose of retirement effective June 30, 2014.


April 29, 2014 of 31

20. Approve Substitute Teacher L13 (Board Portal)

RESOLVED that the Holland Township Board of Education approves Joanne

Winn as a Substitute Teacher for the 2014-2015 school year.


RESOLVED that the Holland Township Board of Education accepts the resignation of Mrs. Joanne Winn with regret for the purpose of retirement effective June 30, 2014. See Bd. File Portal

22. Approve Substitute Teacher L15 (Board Portal)

RESOLVED that the Holland Township Board of Education approves Gary

Linnemeyer as a Substitute Teacher for the 2014-2015 school year.

23. Approve Unpaid Days

RESOLVED that the Holland Township Board of Education approve two (2)

unpaid days for Kathy Lang for Friday, May 23, 2014 and Tuesday, May 27,

2014;

FURTHER RESOLVED that the following payroll check for Kathy Lang will be

deducted for her two (2) unpaid days (1/185th) for Friday, May 23, 2014 and

Tuesday, May 27, 2014.

24. Approve Athletic Volunteers


following Athletic Volunteers for Softball, pending criminal history review:

Aaron Fawthrope and Debbie Hirst

AYES: Davis (Abstain #16), Hance (Abstain 3&4), Moebus, Scott (Abstain

3&4),Somers, Soucie, Schneider, McDowall

MOTION PASSES

Policy:

MOTION by Schneider, seconded by Moebus to approve the following Action Items as


1. Adoption of Annual Rules, Policies and By-Laws RESOLVED that all rules, policies and by-laws of the Holland Township School District presently in effect are hereby adopted for the 2014-2015 school year.

MOTION APPROVED UNANIMOUSLY


April 29, 2014 of 31

Finance & Facilities

MOTION by Somers seconded by Moebus to approve the following Action Items as


1. Approve Transfer of Funds for the 2013-2014 School Budget Q1 (Board Portal)

RESOLVED that the Holland Township Board of Education approves the report

of February line item transfers within the 2013-2014 school budget, pursuant to

Policy # 3160.

2. Accept Monthly Financial Report Q2 (Board Portal)

RESOLVED that the Holland Township Board of Education accepts the monthly

financial reports of the Board Secretary, Form A148, and the Treasurer, Form

A149 for the month ending February 28, 2014 ;

WHEREAS the Board of Education has received the Reports of the Secretary

and Treasurer for the month of February 28, 2014; and

WHEREAS these reports show the following balances on February 28, 2014

Fund Board Secretary Cash

Balance

Treasurer Cash Balance

(10) General Fund $1,130,766.17 $1,130,766.17

(10) Capital Reserve $ 166,034.82 $ 166,034.82

(10) Maintenance Reserve $ 48,000.00 $ 48,000.00

(20) Special Revenue Fund $ -42,230.92 $ -42,230.92

(30) Capital Projects Fund 0 0

(40) Debt Service Fund 0 0

TOTAL $1,302.570.07 $1,302.570.07

And, WHEREAS in compliance with N.J.A.C. 6:20-2A.10(d), the Secretary has

certified that, as of the date in the report(s) no budgetary line item account has

obligations and payments (contractual orders) which in total exceed the amount

appropriated by the district board of education; NOW, THEREFORE BE IT


April 29, 2014 of 31

RESOLVED that the Holland Township Board of Education accepts the above

referenced reports and certifications and orders that they be attached to and

made part of the record of this meeting; and be it

FURTHER RESOLVED in compliance with N.J.A.C. 6:20-2A.10(e), the Holland

Township Board of Education certifies that after review of the Secretary’s

monthly financial reports (appropriations section) and upon consultation with the

appropriate district officials, to the best of its knowledge, no major account for

fund has been over expended in violation of N.J.A.C. 6:20-2A.10(a)(1), and that

sufficient funds are available to meet the district’s financial obligations for the

remainder of the year.

3. Approve Payment of the Bill List Q3 (Board Portal)

WHEREAS the Board Secretary has presented a payroll check register for March

14, 2014 in the amount of $320,166.80.

With the recommendation that it be paid; Now therefore be it

RESOLVED, that the following bills be paid and an itemized list be filed with the

minutes of this meeting.

Fund Expense Bill List Amount

(10) General Fund $ 318,335.26

(20) Special Revenue Fund $ 1,831.54

(30) Capital Projects Fund $ 0

(40) Debt Service Fund $ 0

TOTAL $ 320,166.80


WHEREAS the Board Secretary has presented a check register for March 31,

2014 in the amount of $295,741.31.





April 29, 2014 of 31


(10) General Fund $ 295,179.03

(20) Special Revenue Fund $ 562.28

(30) Capital Projects Fund $

(40) Debt Service Fund $

TOTAL $ 295,741.31

5. Approve Transfer of Funds for the 2013-2014 School Budget Q5 (Board Portal)

RESOLVED that the Holland Township Board of Education approves the report

of March line item transfers within the 2013-2014 school budget, pursuant to

Policy # 3160.

6. Accept Monthly Financial Report Q6 (Board Portal)

RESOLVED that the Holland Township Board of Education accepts the monthly

financial reports of the Board Secretary, Form A148, and the Treasurer, Form

A149 for the month ending March 31, 2014;

WHEREAS the Board of Education has received the Reports of the Secretary

and Treasurer for the month of March 31, 2014; and

WHEREAS these reports show the following balances on March 31, 2014.

Fund Board Secretary Cash

Balance

Treasurer Cash Balance

(10) General Fund $1,921,172.39 $1,921,172.39

(10) Capital Reserve $ 166,084.86 $ 166,084.86

(10) Maintenance Reserve $ 48,000.00 $ 48,000.00

(20) Special Revenue Fund $ -58,712.95 $ -58,712.95

(30) Capital Projects Fund 0 0

(40) Debt Service Fund 0 0

TOTAL $2,076,544.30 $2,076,544.30


April 29, 2014 of 31

And, WHEREAS in compliance with N.J.A.C. 6:20-2A.10(d), the Secretary has

certified that, as of the date in the report(s) no budgetary line item account has

obligations and payments (contractual orders) which in total exceed the amount

appropriated by the district board of education; NOW, THEREFORE BE IT

RESOLVED that the Holland Township Board of Education accepts the above

referenced reports and certifications and orders that they be attached to and

made part of the record of this meeting; and be it

FURTHER RESOLVED in compliance with N.J.A.C. 6:20-2A.10(e), the Holland

Township Board of Education certifies that after review of the Secretary’s

monthly financial reports (appropriations section) and upon consultation with the

appropriate district officials, to the best of its knowledge, no major account for

fund has been over expended in violation of N.J.A.C. 6:20-2A.10(a)(1), and that

sufficient funds are available to meet the district’s financial obligations for the

remainder of the year.


WHEREAS the Board Secretary has presented a check register for April 29,

2014 in the amount of $688,246.92.





(10) General Fund $ 677,568.28

(20) Special Revenue Fund $ 10,678.64

(30) Capital Projects Fund $ 0

(40) Debt Service Fund $ 0

TOTAL $ 688,246.92


April 29, 2014 of 31

8. Approve Annual Contracts and Agreements BE IT RESOLVED that all continuing Contracts and Agreements of the Holland Township Board of Education presently in effect are hereby continued.

9. Annual Tax Payment Schedule: General Fund Tax Levy

BE IT RESOLVED that the Holland Township Board of Education approves the following tax payment schedule for tax levy funds from the Township of Holland for the Holland Township Board of Education general fund budget for 2014-2015: PAYMENTS: 1.July 1, 2014 2.September 1, 2014 3.November 1,2014 4.January 1, 2015 5.March 1, 2015 6.May 1, 2015

10. Annual 2014-2015 Official Publications

RESOLVED that the Hunterdon Democrat hereby designated the official publication of the Holland Township Board of Education to receive official notices of the district; and, FURTHER, that The Express-Times is hereby designated the alternate official publication of the Holland Township Board of Education to receive official notices of the district.

11. Depositories for School Funds BE IT RESOLVED that the following financial institutions are hereby designated official depositories for funds of the Holland Township Board of Education:

Investors Savings Bank

New Jersey Cash Management Fund

AND BE IT FURTHER RESOLVED the Holland Township Board of Education designates the School Funds Investor as the Board Secretary/Business Administrator pursuant to N.J.S.A 17:12B-241.

12. Tax Shelter Annuity Companies/Brokers

BE IT RESOLVED that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2014-2015 school year for the Holland Township Board of Education Employees:

First Investors Corporation

Lincoln Financial Group


April 29, 2014 of 31

AXA Equitable

Oppenheimer Funds Services

Vanguard Group

13. Transfer of Funds BE IT RESOLVED that the Holland Township Board of Education authorizes the Superintendent and the Business Administrator/Board Secretary to transfer funds from the General Account for the purpose of purchasing Certificates of Deposit, Repurchase Agreements and any other instruments of investment.

14. Annual Section 125 Plan: Health Benefits

WHEREAS The Board wishes to continue the adoption of the Section 125 Cafeteria Plan, which permits employees to waive health benefit coverage in return for a taxable cash payment, and which will maintain the tax-free status of the health benefits themselves; and

WHEREAS The Board also wishes to continue the adoption of the Section 125 Cafeteria Plan, which will permit employees to pay the employee share of applicable health benefits with a payroll deduction taken before federal payroll taxes are computed; and

RESOLVED that the School Business Administrator/Board Secretary is appointed as Plan Administrator;

FURTHER RESOLVED that the Plan Administrator is hereby instructed to take such actions that are necessary and proper to implement the Plan, which are to include the continuation of adequate accounting and administrative procedures to administer the Plan, and notifying eligible employees of their options under the Plan.

15. Professional Services Contracts: Auditing, Architectural, Legal, Health

WHEREAS the Holland Township Board of Education is in need of auditing, architectural, legal, and health services; and other required services, WHEREAS NJSA 18A:18A-5a(1) and Chapter 440 of the laws of 1999 specifically exempt professional services contracts from competitive bids; NOW THEREFORE BE IT RESOLVED that the Board Secretary is authorized to execute contracts for the following professional services, from July 1, 2014 through June 30, 2015:

Auditor Services William Colantano Jr. $ 17,150 year Architect Services Chapin Architectural Services PA Principal $ 155 per hour Architect $ 115 per hour


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Project Manager $105 per hour Sr. Production $90 per hour CADD Technican $80 per hour Clerical Support $55 per hour Legal Counsel Schwartz,Simon,Edelstein,Celso & Kessler $168 per hour School Physician Delaware Valley Family Health Cnt $ 300 per hour Health and AED Services Delaware Valley Family Health Cnt $3,000 per year

16. Special Education Related Services Contracts WHEREAS the Holland Township Board of Education is in need of required professional services for special education related services; WHEREAS competitive quotations for services were received through the Business Office from the following special education related services vendors: NOW THEREFORE BE IT RESOLVED that the Board Secretary is authorized to execute contracts for the following special education related professional services, from July 1, 2014 through June 30, 2015: Physical Therapy Children’s Therapy $95.50 per hour Occupational Therapy Children’s Therapy $79.50 per hour Itinerant Teacher Services Summit Speech School $150.00 per hour

17. Maintenance Services

WHEREAS the Holland Township Board of Education is in need of maintenance services; WHEREAS competitive quotations for services were received through the Business Office from the following maintenance service vendors: School Plumber Quotations: School Electrical Quotations: Richard Yard $90 per hour PW Metz: No Bid Kirby Associates No Bid Maglio Electric: No Bid Schaibles No Bid Mt. Salem $110 J. Tufaro & Sons $99.86

School HVAC Quotations: School Boiler Services Quotations

CR Service $82 per hour Metz Inc. $81 per hour Metz Inc. $81 per hour Hobbie Heat $94 per hour Hobbie Heat $94 per hour NOW THEREFORE BE IT RESOLVED that the Board Secretary is authorized to execute contracts, on an as needed basis, for the following maintenance services, as per lowest price quotation, from July 1, 2014 through June 30, 2015:


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School Plumber Richard E. Yard $90 per hour School Electrician J. Tufaro& Sons, Inc. $99.86 per hour School HVAC CR Service Company $82 per hour School Boiler Svcs. Metz Inc. $81 per hour

18. Cooperative Pricing Agreement with Hunterdon County Education Services Commission

RESOLVED that the Holland Township Board of Education approves the Cooperative Pricing Agreement between the Board of Education and the Hunterdon County Education Services Commission for the 2014-2015 school year. 19. Cooperative Pricing Agreement with Middlesex Regional Education Services

Commission RESOLVED that the Holland Township Board of Education approves the Cooperative Pricing Agreement between the Board of Education and the Middlesex Regional County Education Services Commission for the 2014-2015 School Year.

20. Petty Cash Account

RESOLVED that a Petty Cash Account be established for the 2014-2015 year, in the amount of $300.00; and appoints Abigail Postma, School Business Administrator/Board Secretary as custodian of the same.

21. Authorization to Implement the 2014-2015 Budget

BE IT RESOLVED that the Superintendent and the School Business Administrator are authorized to implement the 2014-2015 school budget.

22. Authorization of Purchasing Agent

BE IT RESOLVED that the Holland Board of Education approves the following resolution:

WHEREAS, the Procurement Law 18A:18A-2, was signed into law by former Governor Whitman and became effective on April 17, 2000, and;

WHEREAS, 18A:18A-2 provides that a board of education shall assign the authority, responsibility and accountability for the purchasing activity of the board of education to a person who shall have the power to prepare advertisements, to advertise for and receive bids and to award contracts as permitted by this chapter, and;

WHEREAS, 18A: 18A-3 provides that contracts, awarded by the purchasing agent that do not exceed in the aggregate the bid threshold in a contract year,


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may be awarded by the purchasing agent without advertising for bids when so authorized by board resolution, and;

WHEREAS, 18A:18A-3 also authorizes a Board of Education to establish a bid threshold of $36,000 if they employ a purchasing agent as determined by the Department of Community Affairs, and;

WHEREAS, 18A:18A-37, c. provides that all contracts that are in the aggregate less than 15% of the bid threshold may be awarded by the purchasing agent without soliciting competitive quotations if so authorized by board resolution.

NOW THEREFORE BE IT RESOLVED, that the Holland Township Board of Education pursuant to the statutes cited above hereby appoints Abigail Postma, Business Administrator & Board Secretary as its duly authorized purchasing agent, and is duly assigned the authority and responsibility for the purchasing activity of the Holland Township School District, and;

BE IT FURTHER RESOLVED, that Abigail Postma is hereby authorized to award contracts on behalf of the Holland Township School District Board of Education that are in aggregate less than 15% of the bid threshold without soliciting competitive quotations, and;

BE IT FURTHER RESOLVED, that Abigail Postma is hereby authorized to seek competitive quotations, when applicable and practicable and award such contracts when they in the aggregate exceed 15% of the bid threshold but less than the established bid threshold, and;

BE IT FURTHER RESOLVED, that Abigail Postma is hereby authorized as a purchasing agent as determined by the Department of Community Affairs and holds a certificate attesting to the same which authorizes her to issue contracts up to $36,000 without soliciting competitive bids.

23. Authorization of State Contracts

BE IT RESOLVED that the Board of Education approves the following resolution:

WHEREAS, Title 18A:18A-10 provides that, a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and;


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WHEREAS, the Holland Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and;

WHEREAS, the Holland Township School District desires to authorize its purchasing agent for the 2014-2015 school year to make any and all purchases necessary to meet the needs of the school district throughout the school year.

NOW THEREFORE BE IT RESOLVED, that the Holland Township School District Board of Education does hereby authorize Abigail Postma, the district purchasing agent to make purchases of goods and services entered into on behalf by the State of New Jersey, Division of Purchase and Property utilizing its approved state contract vendor list:

Apple Computer Central Lewmar Paper LLC

Certified Chemical Dell Computers Hewlett Packard (HP)

Howard Technology Solutions Keyboard Consultants Inc

Kurtz Nickerson NJ, Inc

School Specialty Tanner North Jersey, Inc.

24. Authorization to Implement the 2014-2015 Tuition Rates BE IT RESOLVED that the Holland Township Board of Education implements the following Non-Resident and Resident Tuition Rates for 2014-2015 as follows:

Kindergarten ……………….$9,900 Grades 1-5………………….$9,900 Grades 6-8………………….$9,900

Preschool Special Education Integrated (LEA Out of District) Part Time ….…..$10,500 Preschool (Resident) Regular Program Part Time……………………………….$ 2,000 Preschool (Resident Only) Regular Program PT: Qualified Reduced Lunch….$1,500 Preschool (Resident Only) Regular Program PT: Qualified Free Lunch………$1,000 Preschool (Non-Resident Only) Regular Program PT: ………………...………$2,250 Autistic Program…………………………………$23,000 LLD Program……………………………………$19,500 MD Program……………………………………$19,500


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Summer ESY Preschool Program………….$ 1,500 Summer Extended School Year Program…$ 1,500

25. Insurance Agents of Record RESOLVED that the Holland Township Board of Education appoints the ADP

Statewide Insurance Agencies, Inc. as Insurance Agent of Record, for the 2014-

2015 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that

the Holland Township Board of Education, does hereby appoint Lisa A Pfenninger

Insurance Agency, LLC. as its Risk Management Consultant in accordance with the

Fund's Bylaws.

RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors formally known as LDP Consulting Group as Agent of Record for employee benefits, for the 2014-2015 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings.

26. School Facility Project: SDA#2220-060-14-G1RS: Authorizing Grant



WHEREAS, the New Jersey Department of Education has determined that the

State Project #2220-060-14-1001, Handicap Accessible Main Entrance

Upgrades, total eligible project cost is $105,156;

THEREFORE, the Holland Township Board of Education accepts the Final

Eligible Costs as follows:

TOTAL Final Eligible Costs: $105,156

State Share of Final Eligible Costs: $ 42,062

Local Share of Final Eligible Costs: $ 63,094

And agrees to fund the local share through available Capital Reserve Funds and

will fund any excess costs;

THEREFORE BE IT RESOLVED, that the Holland Township Board of Education

approves, “Authorizing Execution and Delivery of the Grant Agreement,” Section

15, in the amount of $105,156, for the DOE Project # 2220-060-14-1001, SDA

Project #2220-060-14-G1RS, Grant # G5-5206.

27. School Facility Project: DOE STATE #2220-060-14-1001: Delegation of Authority


“Delegation of Authority to Abigail J. Postma, School Business Administrator, for


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Supervision of the School Facilities Project #2220-060-14-1001,” SDA Project

#2220-060-14-G1RS, Grant #G5-5206; Project Description: Handicap Accessible

Main Entrance Upgrades.

28. Architect of Record for DOE Project #2220-060-14-1001

RESOLVED that the Holland Township Board of Education approves Chapin

Architectural Services, Architect of Record, to provide architectural services for

the design and construction phase for DOE Project #2220-060-14-1001,

Description: Handicap Accessible Main Entrance Upgrades project at a total

design/architectural cost not to exceed $14,000.

29. School Facility Project: SDA#2220-060-14-G1RT: Authorizing Grant




State Project #2220-060-14-1003, Brick Repointing, total eligible project cost is

$201,933;





Local Share of Final Eligible Costs: $121,160






Project #2220-060-14-G1RT, Grant # G5-5207.





#2220-060-14-G1RT, Grant #G5-5207; Project Description: Brick Repointing.


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Description: Brick Repointing project at a total design/architectural cost not to

exceed $27,975.

32. School Facility Project: SDA#2220-060-14-G1RU: Authorizing Grant




State Project #2220-060-14-1004, PA System Upgrades, total eligible project

cost is $333,326;




State Share of Final Eligible Costs: $133,330

Local Share of Final Eligible Costs: $199,996






Project #2220-060-14-G1RU, Grant # G5-5208.





#2220-060-14-G1RU, Grant #G5-5208; Project Description: PA System

Upgrades.






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Description: PA System Upgrades project at a total design/architectural cost not

to exceed $46,680.

35. School Facility Project: SDA#2220-060-14-G1RV: Authorizing Grant




State Project #2220-060-14-1006, Phone System Upgrades, total eligible project

cost is $152,903;





Local Share of Final Eligible Costs: $ 91,742






Project #2220-060-14-G1RV, Grant # G5-5209.





#2220-060-14-G1RV, Grant #G5-5209; Project Description: Phone System

Upgrades.





Description: Phone System Upgrades project at a total design/architectural cost

not to exceed $29,425.


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38. Occupational Therapy Services Contract 2013/14 and 14/15 School Year


occupational therapy services contract with Therapeutic Intervention, Inc. for the

2013/2014 and 2014/15 school year;

WHEREAS occupational therapy services by Therapeutic Intervention, Inc. will

provide therapy for student #19017, out of district placement at High Bridge

School District, as per the student IEP for the 2013/14 and 2014/15 School

Years. Q8 (Board Portal)

39. Fund 12 Capital Outlay Fund Transfer to Capital Reserve

RESOLVED that the Holland Township Board of Education approves the transfer

of available funds in savings from the Storm Drain Capital Project of $64,002.00

to Capital Reserve.

40. Copier Lease: Sixty Month Lease with Ricoh

RESOLVED that the Holland Township Board of Education approves the sixty

(60) month copier lease with Ricoh beginning July 1, 2014 through June 30, 2019

as per the NJ CPC State Contract M0053;

WHEREAS the proposal includes (4) Ricoh MP 7502SP (Includes Hole Punch &

Finisher), (2) Ricoh MP 7502SP (Includes Finisher), (1) Ricoh MP 3352SP

(Includes Finisher), (1) Ricoh MP C3503 (Includes Finisher); includes pooled

copy allowance 180,000 black and white, 1000 color copies; overage rate (B/W)

$0.0069 and (Color) $0.05 as per NJCPC State Contract M0053 for a monthly

lease of $1,377.00 per month;

FURTHER RESOLVED that the lease includes the functional “Follow Me Print”

printing solution and technological components at an additional cost of $240.42

as per the NJ CPC State Contract M0053 for a grand total sixty (60) month lease

of $1,617.42 per month.

41. Special Education Transportation Agreement: DVRHS Transportation Jointure

RESOLVED that the Holland Township Board of Education approves the Joint

Transportation Agreement with Delaware Valley Regional High School for route

HS5 and contract cost of $9,271.00 for student #19017 from home to High Bridge

Elementary School for the 2013/14 school year.

Scott Absent @ 8:37pm


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Discussion: Reviewed committee meeting minutes.

AYES: Davis, Hance, Moebus (Abstain #7 Check HCESC), Somers, Schneider, Soucie,

McDowall

MOTION PASSES

Communications Committee:

A. Reviewed Strategic Planning initiatives and facilitating the process through

NJSBA. Planning will include receiving a comprehensive plan and

representation as well as the cost from NJSBA.

B. Discussed availing email addresses for all board members. Policy will review the

current regulations set for “communications” by the BOE to align the structure of

answering emails to the public.

Supplemental Matters:

A. Updated committee membership form reviewed with new alternates.

B. Mr. Somers asked for input on how bus drivers are involved with “school

emergency” planning.

Comments: Public – General: None

Executive Session:

MOTION by Moebus, seconded by Somers enter Executive session at 8:43pm:

WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a

public body to exclude the public from that portion of a meeting at which specified topics

are to be discussed under circumstances where the public consideration of such topics

will clearly endanger the public or where the personal privacy or guaranteed rights of

individuals whose activities or affairs are to be discussed would clearly in danger of

unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Holland now adjourns its

public session to reconvene in Executive Session for the purpose of discussing the

following: Personnel Matters

And be it further RESOLVED that the discussion in Executive Session be disclosed in

the minutes to be released at the next regular meeting of the Board, provided the

Board’s consideration of the subject matter has been closed, or that such matters that

adversely affect the rights of prospective, current, or past public officers or personnel of

the board, such individuals have in writing requested the disclosure of such discussion


April 29, 2014 of 31

at a public meeting and provided such a public disclosure will no longer clearly

endanger the public interest.

MOTION Passes

MOTION to enter Public Session by Moebus, seconded by Somers at 9:21p.m.

MOTION Passes

MOTION by Schnieder, seconded by Moebus to approve the following action, tabled

from Personnel, as recommended by the Superintended;

9. Appoint Staff for the 2014-2015 School Year L5 (Board Portal)

RESOLVED that the Holland Township Board of Education approves to rehire

teachers, support staff, non-tenured staff and non-association staff for the 2014-

2015 school year as per the listing.

MOTION Passes Unanimously

Mr. Bailey announced a follow-up to the Chrome book initiative and thanked the PTO for

the anticipated donation to assist with the purchase of the additional tablets to meet the

goals of our one-to-one middle school technology initiative.

ADJOURNMENT: MOTION by Moebus, seconded by Somers to adjourn the meeting at 9:25p.m. MOTION APPROVED UNANIMOUSLY

Respectfully Submitted,

Abigail Postma, RSBA/Board Secretary

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