oracle asset tracking overview john prosek director of asset tracking solutions

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Oracle Asset TrackingOverview

John ProsekDirector of Asset Tracking Solutions

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Why We Are Here

• Government Compliance • Property Loss• Company Growth• Optimize

• Susan’s house

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Manage VATS of assets with Oracle Asset Tracking

•Visibility

•Automation•Transaction Auditing•System Integration

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What is: VATS? Oracle Asset Tracking• Visibility

• Single repository provides Asset Life Cycle Tracking• View throughout the acquire to retire process

• Automation• Automates back office transactions in Purchasing, Fixed Assets,

Project Accounting & Inventory

• Transaction Auditing • Records and displays every receipt, move, retire and configuration

change

• System Integration• Oracle Module that is integrated into 11i eBusiness Suite

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Visibility…Single repository provides Asset Life Cycle Tracking

• Single Asset Repository

• Complete Lifecycle Visibility

• View Asset Configurations

• Easy Searching for Assets

• Single Asset Repository

• Complete Lifecycle Visibility

• View Asset Configurations

• Easy Searching for Assets

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Automation…Automates back office transactions to all Oracle Modules

• Automatic Asset Creation

• Synchronized Moves and updates

• Costs updated

• Configured Assets Updated

• Automatic Asset Creation

• Synchronized Moves and updates

• Costs updated

• Configured Assets Updated

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Transaction Auditing …Records and Displays Every Transactions

• 85 eBusiness Suite Transactions Captured

• All changes to Assets Tracked

• Unlimited Versioning

• Complete History of All Assets

• 85 eBusiness Suite Transactions Captured

• All changes to Assets Tracked

• Unlimited Versioning

• Complete History of All Assets

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OAT

TransactionsCosts

Updates

PO Updates, Catalogs

Purchasing Inventory Projects Service

Suppliers

Service Request Linked

to Assets

Assets&

Replacements

Customers

Project / Task, Labor

Costs

AP GL FA PropertyHR

Posting Integration

Chart of Accounts

DepreciableAssets

Req & PO Changes, AP-to-PO Matching/Reconciliation

Employees & Skills

MaintainableAssets

Locations

AssetLocations

Receiving Depreciation

System Integration…Fully integrated with the entire eBusiness Suite and 3rd party systems

OM

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Oracle Asset Tracking Customers

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ITILFramework

SOX Compliance

Reduce Costs

Pillars of Lifecycle Asset Management

Asset Tracking

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SOX Compliance


Asset Tracking

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Sarbanes Oxley (SOX)Sarbanes Oxley (SOX)Section 404 Defines the StandardsSection 404 Defines the Standards

• Internal controls must be adequate for accurate and complete financial reporting

• Section 404 applies to anything that has the potential to roll up to a line on the balance sheet

• Assets are an important line on every balance sheet

• Service companies are particularly heavy with regards to fixed assets because of IT and network infrastructure

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How Asset Tracking How Asset Tracking Helps with SOXHelps with SOX

• Documented control processes for all asset transactions that can be reviewed by independent and internal auditors

• Defensible position regarding network valuation and the location of all significant assets

• Pay taxes in right amount and correct jurisdiction• Perform audits quickly and accurately• Documented history of all assets throughout their entire lifecycle• Easy reporting and validation on field compliance

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SOX Compliance

Reduce Costs


Asset Tracking

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The Real Cost of IT Asset Management

• IT Asset Management Cost • Interfaces

• Assets touch most enterprise systems• Inventory, purchasing, GL, projects, mfgr, AP

etc.• $50-75K per point-to-point interface + $15K

per year maintenance (Gartner)• OAT has 85 integration points to EBS

($5.72M build; $1.2M annual maintenance)• Maintenance system administrators• Training (report writers etc.)• 3rd party products (workflow, BIS, document mgmt,

tool control etc.)

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Oracle Asset Tracking Integration Points

•Transfers•Move Orders•Issues to Project•Misc. Issues/Receipts•Physical Inventory/CC

Inventory

•Manage Costs•Interface to Assets

Projects

•Depreciate Assets

Assets

•Install/Remove•In-Service•Out-of-Service•Item Move

Work ManagementPurchasing

•PO Receiving

•Create Installed Base Instances•Manage Usage

Oracle Asset Tracking•Create Assets•Update Asset Location

•Process Retirements•Adjust Asset Cost

•Track Location•Create Project Expenditures

Payables

• Invoice Price Variances

Service

• ServiceRequests

Contracts

•Service Level Agreements

OAT supports 85 Integration Points at 5.72 Million to build and $1.2 Million in annual Maintenance

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Why Oracle?: Logical Data Model for Configuration Item

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ITILFramework

SOX Compliance

ReduceCosts


Asset Tracking

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ITIL Service Support Process ModelManagement Tools

Incidents

The Business, Customers, & Users

Difficulties, Queries, and Inquiries

Communication Updates/

WorKarounds

ChangesService DeskService DeskIncident

Problem

Change

Release

Configuration

C M D BIncidents Problems

Known ErrorsChanges Releases

CIsRelationships

ReleasesService ReportsIncident StatsAudit Reports

Problem StatsTrend AnalysisProblem ReportsProblem ReviewsDiagnostic AidsAudit Reports

Change ScheduleCAB MinutesChange StatsChange ReviewsAudit Reports

Release SchedulesRelease StatsRelease ReviewsSecure LibraryTesting StandardsAudit Reports

CMDB ReportsCMDB StatsPolicy/StandardsAudit Reports

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Oracle Supports ITIL Object Model of IT Services

ServiceEmail

System(Exchange)

Server 1

Platform(Exchange)

System(Lotus Notes)

Software(Exchange)

Databases(Exchange)

Documents(Exchange)

Server 2

Server 3

Exchange(Software)

Oracle(DB)

Policy(Size Limit)

Logical

Logical

Logical

Physical

Distinction betweenLogical and physicalConfiguration Items

Tiered representationBy vertically packagingdesign classes

- Service- System- Sub System- Component

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Oracle Extends the Asset Model to the Network

Server 1

Server 2

Server 3

Exchange(Software)

Oracle(DB)

Policy(Size Limit)

Physical

SwitchLevel 4

Connected To

48 PortCard

48 PortCard

48 PortCard

OC192 1 port Adaptor

Cisco 7609Boundary Router

Connected To

Component of

System(Network)

Connected To

OC192CircuitOC192

CircuitOC192CircuitOC192

CircuitOC192CircuitOC192

Circuit

Enterprise WAN

Component of

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Asset Lifecycle: Acquire to RetireProvide unified view of assets from cradle

to grave across financial systems, inventory systems, operational

management and physical audits.0101001110

Source &Source &ProcureProcure

Maintain Maintain & Repair& Repair

DepreciateDepreciate& Retire& Retire

Build &Build &DeployDeploy

Fulfill /Fulfill /ProvisionProvision

Planning &Budgeting

Purchase Asset &Services

Receive Asset

Inventory

RollTruck

Projects

Return Asset

DeployAsset

DeployAsset

DeployAsset

Request Service(s)

DesignService(s)

Activate Service(s)

Network Planning

Check Contract Coverage

RepairAsset

Preventive Maintenance

Move Asset

Retire Asset

Depreciate Asset

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Solution Benefits

Maximize Asset Utilization / Cost Management1

Know what you have from purchasing to network planning to outage resolution and routine maintenance.

Eliminate the purchase of new assets for items that are “lost” in inventory.

Understand how the assets being used, how effectively utilized.

Reduce the TCO of the network assets through better tracking.

Improve ROA and ROIC metrics.

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Solution Benefits

Timely, relevant, and actionable intelligence for all users – including executives, managers, front-line employees, and partners.

Delivered where, when, and how it can be used to drive more effective actions, customer interactions, and business processes.

Comply with Sarbanes-Oxley (SOX) Legislation, FCC Requirements and State/Local Property Tax Requirements.


2 Streamline Audits/Regulatory Compliance

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2 Streamline Audits/Regulatory Compliance

3 Work Management Execution Efficiencies

Accurate view of available and in-use assets in your network and in acquired networks.

Manage the change control of major and minor network upgrades – track the process.

Reduce “windshield”time and improve service delivery cycle time

Solution Benefits

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Solution Benefits


2

3

Streamline Audits/Regulatory Compliance

Work Management Execution Efficiencies

4 Unified View of Network Assets

Organizational alignment: Financials, Network Planning, Operations & Service Fulfillment working off same view of network.

Single point of integration / single repository for Assets.

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Customer Cases North America

Other Industries:

20,000 assets managed with OAT

Intelligent Infrastructure Services Provider that enable and protect billions of interactions every day across the world’s voice and data networks.

Tracking IT assets through their entire lifecycle

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Customer Cases EMEA

Other Industries:

Premier Wireless Provider in Europe

One of the Fastest Growth Operator in Europe

Incumbent Service Provider for Egypt for over 150 Years.

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Customer Cases APAC

Largest Telecom Service Provider in Middle East

India’s Leading Telecom Services Provider

Korea’s Leading Telecom Services Provider

Up-and-Coming Service Provider for Sultanate of Oman

Saudi Arabia-based Telecom Provider offering Landline, Mobile and Internet Services