ordinary council meeting - leeton shire · revenue commentary rates and annual charges: ......

Council Chambers LEETON 2705

Date: 20 April 2017

ORDINARY COUNCIL MEETING

26 APRIL 2017

PLEASE TAKE NOTICE that an

ORDINARY COUNCIL MEETING will

be held in the Council Chambers on

Wednesday 26 April 2017 at 7.00PM

and your attendance is requested

thereat.

Jackie Kruger

General Manager

LEETON SHIRE COUNCIL Ordinary Council Meeting - Wednesday, 26 April 2017

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LEETON SHIRE COUNCIL

AGENDA

ORDINARY COUNCIL MEETING

26 April, 2017

7.00PM

______________________________________________________________ 1. CIVIC PRAYER 2. ACKNOWLEDGEMENT OF COUNTRY 3. APOLOGIES 4. CONFIRMATION OF THE MINUTES

RECOMMENDATION

THAT the Minutes of the Ordinary Council Meeting held on Wednesday, March 22 2017, as circulated, be taken as read and CONFIRMED.

5. MAYORAL MINUTES (If any) 6. NOTICES OF MOTION (If any) 7. OFFICERS’ REPORTS

CORPORATE SERVICES MATTERS

7.1 DRAFT DELIVERY PROGAM 2017-2021, DRAFT RESOURCING STRATEGY 2017-2027 AND DRAFT ANNUAL OPERATIONAL

PLAN 2017/18 ................................................................................... 4

7.2 RATES AND VALUATIONS – 2016 GENERAL REVALUATION OF LEETON SHIRE LAND VALUES .............................................. 16

7.3 INVESTMENTS - DIVIDENDS - INVESTMENTS MARCH 2017 ...... 35

7.4 ADOPTION OF INTERNAL AUDIT COMMITTEE MINUTES 5 APRIL 2017 .................................................................................. 42

ENVIRONMENTAL AND COMMUNITY SERVICES MATTERS

7.5 DEFIBRILLATORS - LEETON & WHITTON POOLS ...................... 45

7.6 SALLY STREET PARK ................................................................... 47


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7.7 LYRICS, LANDSCAPES AND LINTELS HERITAGE PROJECT .... 50

7.8 ALCOHOL FREE ZONES ................................................................ 58

8. STATEMENTS BY COUNCILLORS .............................................. 62 9. CLOSED COUNCIL – CONFIDENTIAL ITEMS

PUBLIC REPRESENTATION If any member of the public wishes to formerly address the Council in relation to a matter in this agenda they are to register to speak for a maximum of five (5) minutes by Tuesday 12 noon preceding the meeting. Contact Regina Butler – 6953 0938


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ETHICAL DECISION MAKING

AND CONFLICTS OF INTEREST

A GUIDING CHECKLIST FOR COUNCILLORS, OFFICERS AND COMMUNITY COMMITTEES ETHICAL DECISION MAKING

Is the decision or conduct legal?

Is it consistent with Government policy, Council’s objectives and Code of Conduct?

What will the outcome be for you, your colleagues, the Council, anyone else?

Does it raise a conflict of interest?

Could your possible conflict of interest lead to private gain or loss at public expense?

Can the decision be justified in terms of public interest?

Would it withstand public scrutiny? CONFLICT OF INTEREST

A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Division of Local Government and, Non-pecuniary – regulated by Codes of Conduct and policy. ICAC, Ombudsman, Division of Local Government (advice only).

THE TEST FOR CONFLICT OF INTEREST

Is it likely I could be influenced by personal interest in carrying out my public duty?

Would a fair and reasonable person believe I could be so influenced?

Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain.

Important to consider public perceptions of whether you have a conflict of interest IDENTIFYING PROBLEMS

1st Do I have private interest affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interest conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.

AGENCY ADVICE

Officers of the following agencies are available during office hours to discuss the obligations placed on Councillors, Officers and Community Committee members by various pieces of legislation, regulation and Codes.

Contact Phone Email Website

Leeton Shire Council 6953 0911 [email protected] www.leeton.nsw.gov.au

ICAC 8281 5999 [email protected] www.icac.nsw.gov.au Toll Free 1800 463 909

Division of Local Government 4428 4100 [email protected] www.dlg.nsw.gov.au

NSW Ombudsman 8286 1000 Toll Free

1800 451 524 [email protected] www.ombo.nsw.gov.au

mailto:[email protected]

http://www.leeton.nsw.gov.au/


http://www.icac.nsw.gov.au/


http://www.dlg.nsw.gov.au/


http://www.ombo.nsw.gov.au/


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CORPORATE SERVICES MATTERS

ITEM 7.1 DRAFT DELIVERY PROGAM 2017-2021, DRAFT RESOURCING STRATEGY 2017-2027 AND DRAFT ANNUAL OPERATIONAL PLAN 2017/18

RECORD NUMBER 17/53

RELATED FILE NUMBER EF15/21

AUTHOR Acting Director Corporate Services

SUMMARY

The purpose of this report is for Council to review and endorse the following draft documents:

(a) Delivery Program 2017 – 2021 and Annual Operational Plan 2017/18 (b) Revenue Policy 2017/18 (c) Schedule of Fees and Charges 2017/18 (d) Resourcing Strategy – including:

i. Long Term Financial Plan 2017 – 2027

ii. Workforce Plan 2017 – 2027

iii. Asset Management Plan 2017 – 2027

BACKGROUND/COMMENT

As per the Local Government Act 1993, Council operates under an integrated planning and reporting framework which aims to streamline Council operations and optimise the use of resources.

Section 406 of the Act and the Integrated Planning Reporting Framework guidelines require all council’s within NSW to prepare the following documents:

Annually Delivery Plan (4yrs) June approval

Annual Operational Plan (next year budget / Yr1 Delivery plan)

June approval

Resourcing Strategy Long Term Financial Plan (Delivery plan + 6yrs) Asset Management Plan Workforce Management Plan

June approval

Annual Report Due 30 Nov

Council Term Community Strategic Plan Approved Dec 2016

End of Term Report (1mth prior to next election) Due Aug 2021

DELIVERY PROGRAM 2017 – 2021

The Delivery Program is a statement of commitment to the community. It sets out what Council intends to achieve over its four year term. The Delivery Program reflects the same six themes and strategies identified in the Community Strategic Plan – Leeton On The Go which was adopted in December 2016.


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Delivery Program Assumptions

Key drivers of Council’s Delivery Program and Resourcing Strategy are the assumptions that underpin the planning process. As in previous years the plans have been compiled based upon a base/budget case with two additional scenarios generated to indicate how sensitive the calculations are with different factors. The basis of the assumptions used are detailed below:

BUDGET / BASE CASE

Revenue

Rate peg The maximum amount that general income may be increased by council is determined by the Independent Pricing and Regulatory Tribunal NSW (IPART) – via the rate peg.

The determination is mainly based upon the Local Government Cost Index (LGCI) + consideration of a productivity factor. The rate peg for NSW is usually determined in December each year for the following financial year.

2017/18 +1.5% (released 29 Nov 2016)

2018/19 to 2020/21 assumption +1.8%/yr

(Note 2014/15 +2.3%, 2015/16 +2.4%)

Water/ waste/

sewerage & other

Increases in other council charges are determined by council rather than the rate peg.

2017/18 refer to the schedule of fees and charges

2018/19 to 2020/21 assumption +2%/yr

FAGs Note : 0% indexation 2014/15, 2015/16, 2016/17 (Federal Budget measure)

2017/18 to 2020/21 assumption +2%/yr

Roads to Recovery 2017/18 to 2018/19 as per program NSW Department of Infrastructure

2019/20 to 2020/21 carried forward as per 2018/19, no indexation

Investment returns 2017/18 to 2020/21 assumption +3%/yr

Average yield @28/2/17 2.97%

Expenditure

Wages 2017/18 +2.8% (estimated, set 3 yearly)

2018/19 to 2020/21 +2%/yr

Other costs 2017/18 to 2020/21 +2%/yr

Productivity gain 2017/18 to 2020/21 no allowance (Delivery Program)

Fit For The Future – no additional gains estimated at this time. To be reviewed pending organisational change. (Note FFF savings of $0.8m carried forward from 2017/18 Annual Operational Plan)

Capital

Leeton pool Total $4.2 million

Scheduled as winter works 2018 (split 2017/18 & 2018/19)

Reserves contribution $1.2m (2017/18)

Grants total $2m- $1.0m (2017/18) , $1m (2018/19)

Borrowing $1m (2018/19) over 20 years @ 4% interest

Roads Refer to Delivery Program scheduled


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Risks and Opportunities There are a number of items that can have a material effect on the planned financial outcomes for Council. These include:

Risks Rates peg The rates peg of 1.5% for the 2017/18 rates year is

the lowest annual increase since 1995/96. If the increase in costs is greater than the rates peg

additional pressure is placed upon Council’s ability to balance the budget and replenish drawdowns from reserve funds.

Each +0.1% in the rates peg is approximately $100k income.

FAGs The frozen indexing of the grants is due to expire in 2016/17.

The return of indexing is a key lobbying point for Local Government.

Indexation is likely to be affected by strong population growth in other states (Qld).

Grants Leeton pool development (lodged - awaiting approval)

Leeton golf course irrigation system (lodged - awaiting approval)

Opportunities FFF savings Review of water, sewer and building assets may

result in further FFF savings. (NOTE – non cash saving)

FORECAST BUDGET

The draft 2017/18 budget locks in the $0.8 million of FFF savings generated by the current year Annual Operational Plan. As previously advised this was predominately generated by depreciation revisions for roads. The improvement goal of $1.3 million improvement in operating performance by 2020 remains unchanged. There is no reduction in services anticipated across any area of Council activity despite the challenge of an extremely low rate increase (1.5%).


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Consolidated Operating Performance

Revenue Commentary

Rates and annual charges:

o Historically low rate peg increase as noted above.

o There has been no change in the general rating philosophy from

the 2016/17 rating year. The structure being: Residential: 48% (base) plus 52% (ad valorem) Farmland: 20% (base) plus 80% (ad valorem) Business: 25% (base) plus 75% (ad valorem)

2017/18 2018/19 2019/20 2020/21

Estimate

Operational

Plan

Estimate

Year 2

Estimate

Year 3

Estimate

Year 4

$'000 $'000 $'000 $'000

Income from continuing operations

Rates & Annual Charges 12,239 12,460 12,685 12,900

User Fees & Charges 6,397 6,592 6,798 7,012

Interest & Investment Revenue 833 866 893 936

Grants and Contributions Operating 5,900 5,517 5,599 5,683

Grants and Contributions Capital 3,165 1,975 218 221

Other Income 588 618 609 620

Net gains from the disposal of assets 12 12 12 12

Total Income from continuing operations 29,134 28,040 26,814 27,384

Expenses from continuing operations

Employee Costs 11,180 11,556 11,971 12,360

Borrowing Costs 110 116 120 102

Materials & Contracts 5,416 4,708 4,783 5,236

Depreciation & Amortisation 6,255 6,370 6,490 6,613

Other Expenses 2,513 2,719 2,590 2,639

Total Expenses from continuing operations 25,474 25,469 25,954 26,950

Operating Result from continuing operations 3,660 2,571 860 434

Net Operating Result for the year before Grants and

Contributions provided for Capital Purposes 495 596 642 213

General Fund 185 102 199 (460)

Water Fund 148 263 262 400

Sewer Fund 162 231 181 273

Net Operating Result 495 596 642 213


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User fees and charges:

o 2017/18 – refer to the schedule of fees and charge and later

discussion in this report.

o 2018/19 – 2020/21 indexed moving forward at 2% per year.

Interest and investment revenue:

o Assumed 3% investment returns (March 2017 – overall average

2.9%)

Grants and contributions operating:

o Higher amount received in 2017/18 due to Roads to Recovery

increase in that year, residual amount assumed for other years.

o 2017/18 Total $5.9m – key amounts include:

FAGs $2.8m Roads to Recovery $0.9m General purpose roads $0.99m

o 2018/19 – 2020/21 above items indexed moving forward. Roads

to Recovery reduced to residual value of $0.4m moving forward.

Grants and contributions capital:

o Assumed number of grants pending approval for 2017/18 and

2018/19. Minor grant contributions assumed from 2019/20 onwards.


Leeton pool $1.0m (note remaining $1.0m in 2018/19) Golf course irrigation $0.4m CBD renewal $0.4m Whitton waste transfer station $0.27m Wamoon sewage $0.7m (note remaining $0.7m in

2018/19)


Leeton pool $1.0m Wamoon sewage $0.7m

Other income:


Lease rental received $157k Lease rental Eventide Homes $95k Leeton pool kiosk $60k Surplus water sales $50k Legal fee recovery – overdue rates $40k Waste scrap sales $30k

o 2018/19 – 2020/21 – above items indexed @ 2%


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Net gains from disposal of assets:

o Net profit on land sales

Expenditure Commentary

Employee costs:

o Full time equivalent employees (FTE’s) remain constant

throughout the Delivery Program.

o 2017/18 costs are based upon an organisational structure of

133.7 FTE. This is a reduction of 1.15 FTE compared to 2016/17.

o As noted above wages costs are indexed for 2017/18 @ 2.8%

and by 2% in remaining years.

Borrowing costs:

o Represent interest expenses from existing loans including:

Leeton Multi Purposes Community Centre (expiry March 2022)

Petersham Road works (expiry August 2023) No 1 Oval (expiry July 2024)

o New loan 2018/19 onwards – Leeton Pool $1m for 20years @

4% interest

Materials and contracts:

o This includes power, plant operating and maintenance,

buildings and amenities maintenance.

o Higher costs incurred in 2017/18 and 2020/21 due to expenses

for waste cell construction – approx. $0.5m each.

o Have been indexed by 2% each year.


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Depreciation and amortisation:

o Roads – depreciation schedule has been reviewed providing

$0.5m Fit For the Future savings.

o Water, Sewer and Buildings schedules are still under review.

Other expenses:

o This includes insurances, phones and communication, office

supplies and equipment, regional fire service, other departmental and sundry expenses.

o Have been indexed by 2% each year.

Consolidated Balance Sheet

2017/18 2018/19 2019/20 2020/21

Estimate

Operational

Plan

Estimate

Year 2

Estimate

Year 3

Estimate

Year 4

$'000 $'000 $'000 $'000

ASSETS

Current Assets

Cash & cash Equivalents 2,947 5,231 6,844 8,463

Investments 23,810 23,110 23,610 24,110

Receivables 1,818 1,813 1,813 1,813

Inventories 1,895 1,824 1,753 1,682

Other - - - -

Total current assets 30,470 31,978 34,020 36,068

Non-current Assets

Investments 2,500 2,500 2,500 2,500

Receivables 149 129 109 88

Infrastructure, property, plant & equipment 222,202 225,879 226,340 226,417

Total non-current Assets 224,851 228,508 228,949 229,005

Total Assets 255,321 260,486 262,969 265,073

LIABILITIES

Current Liabilities - - - -

Payables 1,689 1,686 1,683 1,680

Borrowings 314 347 364 383

Provisions 2,848 2,954 3,067 3,188

Total Current Liabilities 4,851 4,987 5,114 5,251

Non-current liabilities - - - -

Payables 5 5 5 5

Borrowings 1,616 2,257 1,881 1,486

Provisions 127 132 137 142

Total Non - Current Liabilities 1,748 2,394 2,023 1,633

Total Liabilities 6,599 7,381 7,137 6,884

Net assets 248,722 253,105 255,832 258,189

EQUITY

Retained Earnings 112,710 115,281 116,141 116,575

Revaluation Reserves 136,012 137,824 139,691 141,614

Council Equity Interest 248,722 253,105 255,832 258,189

Total Equity 248,722 253,105 255,832 258,189


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Balance Sheet Commentary

Assets: Key movements include:

o Cash and equivalents – increasing cash represents cash

surpluses generated throughout the period. Note in practice increases would be transferred to general restriction funds.

o Investments – movements represent renewal and maintenance

contributions to and from restricted funds.

o Infrastructure, property, plant and equipment – movements due

to the capital expenditure and disposals program.

Liabilities: Key movements include:

o Current provisions – increasing due to accrual of employee

entitlements.

o Non-current borrowings – increase in 2018/19 due to $1m loan

for Leeton Pool. CAPITAL EXPENDITURE Total Capital Works Summary

NOTE: refer to Delivery Program for full details of proposed works.

2017/18 2018/19 2019/20 2020/21

Estimate

Operational

Plan

Estimate

Year 2

Estimate

Year 3

Estimate

Year 4

$'000 $'000 $'000 $'000

Grant 3,154 1,766 709 713

Internal Restriction 2,774 1,057 1,059 1,029

External restriction 120 117 87 122

Loan - 1,000 - -

Council 2,173 2,344 2,193 2,157

Total General Fund Works 8,220 6,283 4,048 4,021

Total Waste Management Works 440 110 10 10

Total Water Fund Works 1,235 320 413 654

Total Sewerage Fund Works 2,045 1,809 979 369

Total Capital Works 11,940 8,522 5,450 5,053


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Roads Program 2017/18

Sealed Road Rehabilitation Program 2017/18

Road Name Segment Length (m) Width (seal) Funding Source

Young Road Whitton MR539 - Demamiel Road 1,376 6 Internal

Davis Road Regulator Road - Short Street 475 6 Internal

Innisvale Lane Euroley Road - Sturt Highway 5,216 7 R2R

McNeil Road Massey Road - Stony Point Road 1,762 6 R2R

Gravel Road Upgrade Program 2017/18

Road Name Segment Length (m) Width (m) Funding Source

Apostle Yard Road * Alexander Road - Kingham Road 2,232 5 R2R

* The Apostle Yard Road upgrade is a carry over from the 2016/17 R2R program.

Gravel Resheeting Program 2017/18

Road Name Segment Length (m) Width (m)

Euroley Road Innisvale Lane - Council Boundary 7,530 9

Moon Road Apostle Yard Road - Lodge Road 675 6

Euroley Road Innisvale Lane - Council Boundary 4,408 8

Aylett Road Walsh Road - Thompson Road 216 5

Bradshaw Road MR539 - Morphett Road 688 6

Hogan Road Poulsen Road - Davidson Road 933 5

Malcom Road Tuckett Road - Boundary Road 352 3

Johnson Road Wilkinson Road - Calorafield Road 842 6

Bauermeister Road Stony Point Road - Koonadan Road 708 5

Cooper Road Lonnie Road - Road End 207 3

Morphett Road Bradshaw Road - McIntyre Road 271 5

Johnson Road Calorafield Road - Contour Road 534 5

Kingham Road Anderson Road - Lodge Road 137 4

Carver Road Murrami Road Sth - Myer Road 1,761 8

Resealing Program 2017/18

Road Name Segment Length (m) Width (m)

Railway Avenue Ricemill Road - Market Road 61 8

Vance Road Chaffey Avenue - Errey Road 126 7

Vance Road Errey Road - Yeo Road 30 7

Vance Road Errey Road - Yeo Road 525 7

Poulsen Road Hogan Road - Stanbridge Road 1,202 6

Poulsen Road Whitton Road - Hogan Road 682 6

Vance Road Chaffey Avenue - Errey Road 115 12

Murrami Road Nth Pike Road - Draper Road 57 8

Canal Street Valencia Street - Calrose Street 116 8

Canal Street Elberta Street - Valencia Street 449 8

Canal Street Whitton Road - Brady Way 191 8

Canal Street Brady Way - Elberta Street 154 8

Mount Harris Road MR80 - Draper Road 698 5

Whitton Road Arbuckle Road / Rombola Road - Garner Road 20 7

Whitton Road Arbuckle Road / Rombola Road - Garner Road 915 7

Whitton Road Canal Street - Toorak Road 41 6

Whitton Road Canal Street - Toorak Road 23 6

Euroley Road River Road - Kiln Road 1,957 4

Poplar Avenue Market Road - Tristania Avenue 31 8

Brobenah Road Fivebough Road - Catalpa Road 78 7

Canal Street MR80 - Whitton Road 113 10

Range Road McKay Road - McKay Road 21 7

Euroley Road MR80 - River Road 403 4

Melaleuca Avenue Cherry Avenue - Sassafras Street 46 8

Melaleuca Avenue Brigalow Street - Lilac Avenue 20 8


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FEES AND CHARGES 2017/18 An increase of around 3% has been applied to most fees and charges to cover expected increases in costs in providing the goods or service. Unchanged are residential water access charges and stormwater management charges. Residential water user charges have increased by around 6% and residential sewer charges by 5%. Leeton Early Learning Centre childcare fees have increased by 2%. To bring greater fairness to strata units Council is introducing a flat per kilolitre usage charge of $1.62 per kilolitre where there is only a single master meter servicing the strata units. Individually metered strata units will continue to be charged the 3 tier incline block tariff for residential properties. FIT FOR THE FUTURE BENCHMARKS

Operating Performance Ratio As noted above the Council has achieved $0.8m of the targeted $1.3m in Fit For The Future savings. The review of water, sewerage and building assets and resulting depreciation/renewal charges are yet to be completed and are expected to provide potential savings that will improve this ratio. Potential revenue enhancements should also be investigated as a means of improving this ratio going forwards. Building and Asset Renewal Expenditure Ratio Asset maintenance and renewal plans for water and sewerage are currently being finalised and are expected to correct the future year ratios above 100%.

Yr 1 Yr 2 Yr 3 Yr 4

2017/18 2018/19 2019/20 2020/21

Benchmarks (General Fund Only) Benchmark (000's) (000's) (000's) (000's)

Operating Performance Ratio Greater or equal to zero 0.01 0.01 0.01 (0.02)

Own Source Revenue Data Greater than 60% 62% 67% 71% 71%

Building and Asset Renewal Expenditure Ratio Greater than 100% 137% 114% 70% 71%

Infrastructure Backlog Ratio Less than 2% 2.6% 2.6% 2.6% 2.7%

Asset Maintenance Ratio Greater Than 100% 100% 100% 100% 100%

Debt Service Ratio

Greater than 0 and less

than 20% 2.5% 2.7% 2.8% 2.8%

Real Operating Expenditure per Capita Declining over time 1,592 1,552 1,533 1,576

Assumptions

These are static annual ratios not rolling over 3 years like those produced by the OLG.

Renewal Expenditure is is calculated based on anticipated works expenditure type classifications

Depreciation is based on current asset valuations. Future asset valuations may impact the calculation.

Population change are based on projections sourced from the forecast id.com website


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RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of “Strengthening Our Leadership Direction” within Council’s adopted Delivery Program/Operating Plan goal 34D is to “Ensure compliance with all relevant Acts and provisions that apply to Local Government”. FINANCIAL IMPLICATIONS These DRAFT Program/Plans/Strategies are for public consultation. If adopted in their current form the budget, fees and charges and the revenue policy will apply for the 2017/18 financial year. POLICY/LEGAL IMPLICATIONS These DRAFT Program/Plans/Strategies are for public consultation. If adopted in their current form they will take effect as Council Policy from 1 July 2017. COMMUNITY ENGAGEMENT Section 405 (3) of the Local Government Act 1993 requires that the Draft Delivery Program and Annual Operational Plan be placed on public exhibition for a period of not less than 28 days and that the community be notified accordingly. Submissions from the community will be considered in due course and a report for the final adoption of the Delivery Program, Resourcing Strategy and Annual Operational Plan will be presented to Council in June 2017.

RECOMMENDATION

THAT Council: 1. Adopt and place on public exhibition between Monday 1 May 2017

until Tuesday 30 May 2017, for no less than 28 days, the following documents:

(a) Draft Delivery Program 2017 – 2021 and Draft Annual Operational

Plan 2017/18 (b) Draft Revenue Policy 2017/18 (c) Draft Schedule of Fees and Charges 2017/18 (d) Draft Resourcing Strategy – including:

i. Draft Long Term Financial Plan 2017 – 2027

ii. Draft Workforce Plan 2017 – 2027

iii. Draft Asset Management Plan 2017 – 2027


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2. Note that maintaining Council’s Fit For The Future status will require further operational improvement including cost savings and revenue enhancements during this term of Council.

ATTACHMENTS

1. Draft Delivery Program 2017–2021 and Draft Annual Operational Plan 2017/18

2. Draft Revenue Policy 2017/18 3. Draft Schedule of Fees and Charges 2017/18 4. Draft Resourcing Strategy 2017-2027

THE ABOVE ATTACHMENTS WILL BE AVAILABLE FROM MONDAY 24 APRIL 2017 – 12 NOON ON www.leeton.nsw.gov.au


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ITEM 7.2 RATES AND VALUATIONS – 2016 GENERAL REVALUATION OF LEETON SHIRE LAND VALUES

RECORD NUMBER 17/52


AUTHOR Financial Services Manager

SUMMARY The purpose of this report is to advise Council that a general valuation of land values within the Shire has been completed. BACKGROUND/COMMENT All Councils in NSW have been subject to a revaluation dated 1 July 2016 to allow the same base valuation date to be applied across the state to facilitate the introduction of the new State Government charge known as the Fire and Emergency Services Levy (FESL). Leeton Shire had previously been revalued at the 1 July 2015 as part of the normal three valuation year cycle. The Fire and Emergency Service Levy, being a State Government charge, will be based upon land classification and land values. The final determination of the level of FESL charge is yet to be determined and is expected to be announced at the end of April 2017 in the NSW Government Gazette. In relation the 2016 land valuation conducted by the Valuer General (VG’s) the comparison to the previous valuation in 2015 by zone within Leeton Shire are shown below:

Land value trends:

Property zone 01 Jul 2015 01 Jul 2016 % change

Residential $221,828,730 $226,821,000 2.3%

Commercial $32,983,870 $32,856,070 -0.4%

Industrial $20,119,240 $20,019,140 -0.5%

Rural $215,487,529 $236,851,160 9.9%

Other $10,704,494 $10,705,724 0.0%

Total $501,123,863 $527,253,094 5.2%

The strongest increases have been in the residential and rural zones.


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By comparison the overall values in the Riverina Region changed as follows: Land value trends: Property zone 01 Jul 2015 01 Jul 2016 % change

Residential $4.84 billion $5.16 billion 6.6%

Commercial $658.6 million $692.80 million 5.2%

Industrial $315.31 million $319.53 million 1.3%

Rural $7.16 billion $7.99 billion 11.6%

Other $266.91 million $280.08 billion 4.9%

Total $501,123,863 $527,253,094 9.1%

Note: The Riverina region local government areas (LGAs) include Bland Shire, Carrathool Shire, Coolamon Shire, Cootamundra – Gundagai Regional Council, Griffith City, Hay Shire, Murrumbidgee (previously Jerilderie Shire and Murrumbidgee Shire), Junee Shire, Leeton Shire, Narrandera Shire, Temora Shire and Wagga Wagga City.

The attached report from QV Australia outlines in more detail the methodology used to conduct the land valuation in Leeton Shire. Further information can be gained from the Valuer General’s website www.valuergeneral.nsw.gov.au

Property owners have 60 days from the date of the Notice of Valuation to lodge an objection to the land valuation. If any information is required in relation to the land valuation, they should be directed to the Valuer General at: [email protected] or phone 1800 110 038. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the key priority area of “Strengthening Our Leadership Direction” within Council’s adopted Delivery Program/Operational Plan Goal 34 D is to “ensure compliance with all relevant Acts and provisions that apply to Local Government. Council is required to levy General rates and the State Government Fire and Emergency Levy charge based upon the valuations provided by the Valuer General. FINANCIAL IMPLICATIONS Council’s income from General rates (commonly referred to as Permissible Annual Income or Notional Annual Income) is subject to rate pegging so the level of land valuations within the shire has no impact on Council’s total rate income.

http://www.valuergeneral.nsw.gov.au/



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The 1 July 2016 valuations will be used for levying rates in the 2017/18 Rating Year. Land value is only one component that is used to determine rating amounts, other components include land categorisation, base amounts and the rate is the $ (known as the ad valorem rate). The 2017/18 Operational Budget General Rate forecasts have been based upon the 1 July 2016 land values. POLICY/LEGAL IMPLICATIONS Nil COMMUNITY ENGAGEMENT Nil by Council. The Valuer General provides substantial information to assist land owners is understanding the land valuation process along with the Notice of Valuation.

RECOMMENDATION

THAT the Report in respect of the 2016 Land Valuations be received and noted.

ATTACHMENTS

1⇩ Leeton Valuation Report 1 July 2016

Ordinary Council Meeting - Wednesday, 26 April 2017 RATES AND VALUATIONS – 2016 GENERAL REVALUATION OF LEETON SHIRE LAND VALUES

Attachment 1 - Leeton Valuation Report 1 July 2016 Page 19


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ITEM 7.3 INVESTMENTS - DIVIDENDS - INVESTMENTS MARCH 2017

RECORD NUMBER 17/51


AUTHOR Financial Services Manager Finance Coordinator

SUMMARY The purpose of this report is to inform Council of the funds that have been invested on Council’s behalf. BACKGROUND/COMMENT This report is to be prepared and presented to the Council meeting under Clause 212 of the Local Government (General) Regulation 2005. Attached is a report for investments in the name of Leeton Shire Council for the month of March 2017.

Leeton Shire has $23,390,106 invested with local branches of banks and credit unions in Leeton, with a total current investment portfolio of $34,490,106 invested in Approved Deposit Institutions that are regulated by the Australian Prudential Regulatory Authority.

The following is the monthly movements of the investments –

Opening balance

33,589,468

Less:

Maturities (5) 4,500,000

Subtotal

29,089,468

Plus:

New investments (2) 1,500,000

Rollovers (3) 3,000,000

Business Online Saver (BOS) movements

900,638

Closing balance

34,490,106

The $1,500,000 of new investments were investment maturities placed with a new institution.


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The following is a dissection of the investments –

Total Investments 34,490,106

Less restrictions

Water Supply 10,678,638

Sewerage Services 7,104,505

Other external restrictions 3,460,174

Internal restrictions 12,136,214

Total restrictions 33,379,531

Net unrestricted investments 1,110,575

External Restrictions can only be used for the purpose for which they were raised. These include water, sewer, domestic waste operations and unexpended specific purpose grants. Internal restrictions are funds set aside by Council resolution usually through adoption of the budget or the quarterly budget review process. Internal restrictions can be set aside to fund specific items such as plant replacement, infrastructure renewal, unplanned building renewal or liabilities such as Employee Leave Entitlements (ELE). Unrestricted cash is used to provide working capital for Council to fund short term operations and fluctuations in payables and receivables. The level of unrestricted cash can vary contingent upon the level of outstanding creditors and debtors at month end. The cash rate remained at 1.50% this month, as was widely expected. Council had an average yield on their investments of 2.90% for March, down marginally from February which was 2.97%. Council is actively looking at Floating Rate Note (FRN) instruments which lower re-investment risk. FRNs are primarily three or five year terms. Council recently took up a 3 year FRN with Members Equity Bank. This settled on the 6 April 2017. Quarterly interest coupon payment is the 3 month BBSW + 125 bps (basis points). Lehman Brothers Legal Disputes

There have been no developments this month. Amicus Advisory Pty Ltd have provided their comprehensive monthly report for March 2017 however due to its confidential nature it is available to Councillors to read in the Council office should they wish. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the key priority area of “Strengthening Our Leadership Direction” within Council’s adopted Delivery program/Operational Plan goal 34 D is to “ensure compliance with all relevant Acts and provisions that apply to Local Government”.


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They have been invested in accordance with the Local Government Act, under the Ministerial Order, Regulations and Council’s investment policy. FINANCIAL IMPLICATIONS The investment income will be reported as part of the quarterly financial operating plan review. POLICY/LEGAL IMPLICATIONS All funds are invested in accordance with Section 625 of the Local Government Act, the Ministerial Investment Order and Leeton Shire Council’s Investment Policy. COMMUNITY ENGAGEMENT Nil

RECOMMENDATION

THAT the information contained in the report on Investments be noted.

ATTACHMENTS

1⇩ Statement of Bank Reconciliation 31 March 2017 2⇩ Summary of Investments as at 31 March 2017

Ordinary Council Meeting - Wednesday, 26 April 2017 INVESTMENTS - DIVIDENDS - INVESTMENTS MARCH 2017

Attachment 1 - Statement of Bank Reconciliation 31 March 2017 Page 38


Attachment 2 - Summary of Investments as at 31 March 2017 Page 39


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ITEM 4 ADOPTION OF INTERNAL AUDIT COMMITTEE MINUTES 5 APRIL 2017

RECORD NUMBER 16/83


AUTHOR Acting Director Corporate Services

SUMMARY The Internal Audit Committee held its Meeting on 5 April 2017 and the Minutes are now presented to Council for formal adoption. BACKGROUND/COMMENT The Internal Audit Committee Meeting was held on 5 April 2017. The Committee discussed the following items:

2016/17 Delivery Plan and Long Term Financial Plan - drafts

Rationale for selecting the budget and scenario assumptions

Changing requirements for Local Government Internal Audit Committees The Minutes of the meeting are now presented to Council for formal adoption. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of ‘Strengthening Our Leadership Direction’ contained within Council’s adopted Delivery/Operational Plan, Goal 34D is to “ensure compliance with all relevant Acts and provisions that apply to Local Government”. FINANCIAL IMPLICATIONS Appropriate budgets have been included in the yearly Operational Plan to account for expenditure incurred under the Internal Audit program. POLICY/LEGAL IMPLICATIONS Review of Internal Audit Committee Terms of Reference should be completed by 30 June 2017. COMMUNITY ENGAGEMENT Nil


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RECOMMENDATION

THAT Council 1. Formally adopts Internal Audit Committee Minutes from 5 April 2017. 2. Reviews the Internal Audit Committee Terms of Reference and

membership by 30 June 2017 having regard to relevant changes in the internal audit function as outlined in recent revisions to the Local Government Act 1993.

ATTACHMENTS

1⇩ Minutes Internal Audit Committee 5 April 2017

Ordinary Council Meeting - Wednesday, 26 April 2017 ADOPTION OF INTERNAL AUDIT COMMITTEE MINUTES 5 APRIL 2017

Attachment 1 - Minutes Internal Audit Committee 5 April 2017 Page 44

PRESENT Cr Tracey Morris (Chairperson), Emerson Doig IN ATTENDANCE Jackie Kruger (General Manager), Andrew Reilly (Acting

Director of Corporate Services), Cr George Weston AGENDA ITEMS 1 Apologies – Carol Chiswell and Mayor Cr Paul Maytom 2 2017/18 – 2020/21 Delivery Program & 2017/18 Operational Plan The draft delivery program and budget discussion papers as circulated were

noted. Mr Reilly discussed the following:

2016/17 Delivery Plan and Long Term Financial Plan highlighted that the long term sustainability of the General Fund accounts and reserves presented minimal surpluses being achieved.

That a key driver of the Long Term Financial Plan is the inflation, rates pegging and wages growth assumptions modeled.

The rationale for selecting the budget and scenario assumptions was discussed.

It was noted that longer term revenue growth strategies would be a key driver of the planned outcomes and reserves growth moving forward.

3 Other Matters i) Changing requirements for local government internal audit committees The General Manager and Councillor Morris both commented on the

increasing requirements that the Local Government Act and the Auditor General will be placing upon the function, focus and governance advisory role of internal audit committees.

Next Meeting- the date of the next meeting is yet to be advised.

Meeting closed at 8.01pm.


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ENVIRONMENTAL AND COMMUNITY SERVICES MATTERS

ITEM 7.5 DEFIBRILLATORS - LEETON & WHITTON POOLS

RECORD NUMBER 17/47


AUTHOR Director Environmental and Community Services

SUMMARY This report discusses the purchase of a defibrillator unit for both the Leeton and Whitton Pools. BACKGROUND/COMMENT A defibrillator is a device that is used as part of the CPR process when the patient’s heart is in the state of fibrillation (rapid twitching of individual muscle fibres with little or no movement of the muscle as a whole) when the patient is unconscious and no pulse can be felt. The defibrillator will impart an electric shock to the patient’s heart to “restart” the heart and put it back into rhythm. Whilst not a requirement of the NSW Water Safety Practice Note 15, the controlling guide for the operation of public swimming pools in New South Wales, many public pools in New South Wales have access to a defibrillator in case of drownings. The current first aid training for water safety personnel, as required by Practice Note 15, contains training in the use of defibrillators. Staff have been able to source defibrillator devices at a heavily discounted price of $2,300 each, which includes a package comprising of consumable replacements (battery and electrode pads) used over a 7 year period, all listed accessories and a face-to-face online training session for pool staff. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of “Caring for our Health and Wellbeing” contained within Council’s adopted Delivery/Operational Plan, Goal 11 is “Planning and programs that assist the community to feel safe and secure.” FINANCIAL IMPLICATIONS Nil.


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Ordinarily the cost of the defibrillators would have been sourced from pool funds. However Council was recently advised that it had been announced as the StateCover Mutual (Council’s insurer) Riverina winner of $5,000 in the Let’s Get SMARTer promotion held earlier this year. This money is available to Council to invest in any WHS or Injury Management system Council chooses to invest it. This report recommends that Council use these funds for the purchase of two defibrillators. POLICY/LEGAL IMPLICATIONS Nil COMMUNITY ENGAGEMENT Nil

RECOMMENDATION

THAT Council resolves to purchase a Defibrillator device each for the Leeton and Whitton Pools.

ATTACHMENTS

There are no attachments for this report.


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ITEM 7.6 SALLY STREET PARK

RECORD NUMBER 17/48


AUTHOR Director Environmental and Community Services

SUMMARY Council has received complaints from a resident adjacent to the Sally Street Park in Parkview concerning cars being parked in the park. In response to this matter signs were erected prohibiting cars entering the park and parking. However to ensure that the signs can be enforced a Council resolution is required. The purpose of this report is to discuss this matter with Council and seek a resolution. BACKGROUND/COMMENT The principle issue is the use of Sally Street Park by parents who access the park whilst waiting to collect their children from the nearby Parkview Public School from between 3.00pm - 3.30pm. The complaints are based on the belief that there could be as many as twelve (12) cars parked during this period and this creates a safety issue for children using Sally Street and is damaging the park itself. The cars access Sally Street Park via an existing layback and driveway that leads across the park to an adjoining dwelling at 14 Lilac Avenue. This layback and driveway was approved by Council in February 2016. Contact was made with the Principal of the Parkview Public School who believes that the parking within the Sally Street Park is not a safety issue and due to the growth in student numbers at the school (from 157 to 389 in the past 8 years) car parking in the vicinity of the school is at a premium. Furthermore it is considered that with the removal of the bus parking in Sally Street and the safe pedestrian crossing in Lilac Avenue the use of Sally Street Park for temporary parking is a safe practice. The Principal concludes his advice by stating that “as such I fully support the use of Sally Street Grove as parking area and encourage Council to formalise their support of the space to assist with the congestion around Parkview School at drop off and pick up times.”


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In relation to the park irrigation system, Council’s Manager Parks and Recreation Services reports that “there is the potential for the irrigation system to be damaged especially in wet weather. Consistent vehicle access will also result in damage to the turf over time, however the park isn’t considered to have high recreational or passive use and therefore a degree of wear could be considered insignificant to the overall use of the park.” It appears that Council may have the following options in this matter;

1. Enforce the present park restrictions that prohibit any vehicle from entering Sally Street Park.

2. Do not enforce any parking restrictions applying to Sally Street Park.

3. Apply parking restrictions outside the hours of 8.30am to 9.30am and

3.00pm to 3.30pm.

4. Monitor the situation for a period of six (6) months by Council’s Road Safety Officer and Parks Supervisor to determine any likely pedestrian safety and park damage issues.

RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of “Developing our Built Environment” contained within Council’s adopted Delivery/Operational Plan, Goal 25 “Appropriate levels of associated road/street infrastructure in line with current and future requirements.” FINANCIAL IMPLICATIONS Increased maintenance costs potentially if cars damage the grass and/or irrigation systems. POLICY/LEGAL IMPLICATIONS Under the Local Government Act 1993, any person who, in a public place, fails to comply with the terms of a notice that prohibits or regulates the driving or parking of vehicles in that public place, is guilty of an offence. A fine of $110 applies in each instance. Should Council resolve to apply parking restrictions to the Sally Street Park, Council’s Rangers would be then required to enforce the restrictions. COMMUNITY ENGAGEMENT Nil


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RECOMMENDATION

THAT Council resolves to monitor the Sally Street Park and that a further report, to be prepared by Council’s Road Safety Officer and Manager Parks & Recreation Services, be tabled at the October 2017 Council meeting highlighting any pedestrian safety and park damage issues identified as a result of the parking of vehicles on Sally Street Park.

ATTACHMENTS

There are no attachments for this report.


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ITEM 7.7 LYRICS, LANDSCAPES AND LINTELS HERITAGE PROJECT

RECORD NUMBER 17/49


AUTHOR Manager Planning & Environment

SUMMARY Council is being requested to confirm the locations and the design brief for the Lyrics, Landscapes and Lintels – Developing Leeton’s Historic Sense of Place Project. BACKGROUND/COMMENT Council has been previously briefed about the Lyrics, Landscape and Lintels Project in a report dated 22 March 2017 to commission the design and build of six (6) civic art heritage stations in Leeton, Yanco and Whitton. At that meeting, Council resolved that the Project Steering Committee be undertaken by the CBD Enhancement Committee. This Committee met on 5 April 2017 to consider the proposed locations for the artworks, the number of artworks to be funded and the design brief and assessment criteria for the artworks. Minutes of the meeting are attached for the information of the Council. The Committee considered the budget for the delivery of the artworks and decided that better design outcomes would come from reducing the number of artworks from six down to four. This decision was made, not to change or reduce the original budget, but to generate more interest from artists and achieve a ’greater bang for buck’ - in other words to achieve a better design quality for each work. The Committee was also made aware that Council has already had preliminary discussions with a local sculptor to produce an artwork at the Visitor Information Centre to celebrate our Ramsar listed Wetland. Council will need approval from the Lyrics, Landscapes and Lintels funder, Office of Environment & Heritage (OEH) to reduce the final number of works. Given the synergies with the current Project that sculptor has been advised that the design and commissioning of that artwork will be incorporated within the Lyrics, Landscapes and Lintels Project thereby bringing the total number of artworks to five (5). Locations The Committee recommended the following locations for the artworks which have been incorporated within the EOI brief – refer attachment.

Main Avenue Road Reserve, Yanco


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Rotary Park

Visitors Information Centre

Chelmsford Place

Whitton Park Artworks- Objectives and Assessment Criteria The following objectives and assessment criteria for the artworks considered by the committee: Civic Artworks- Their Objectives Each piece of civic art shall be designed and constructed to achieve the following objectives:

Be sensitive to its locational, environmental and historical context.

Be visually vibrant, iconic and enticing to attract, generate and stimulate public interest and the future development of tourism/Shire icons and marketing products.

Be designed around, include or incorporate at least some elements of art deco stylisation.

Provide a contemporary expression and celebration of local heritage.

Incorporate some manner of connectivity (to encourage broader or cluster visitation) between each of the works.

Include some degree of illumination or be able to be lit at night during festivals or special events.

Be able to be noticed at some distance and be safely publicly scrutinised at close range.

The footprint to be publicly accessible to all persons.

Be vibrant, visionary, colourful, arresting, insightful and encapsulate the appreciation of civic art as a showcase for local heritage unique to our community.

Be able to ‘house’, align with or accommodate a heritage interpretative plaque (or other similar communication) of suitable dimensions or design to be viewed from the public appreciation footprint. For a plaque this may comprise about 2.5 sq m (up to 2.4m x 1.2m) if this is abutted to a structure or part of a tile surround or basement. If not to justify a variation for an ancillary separate structure/interpretative sign/plaque

Consider and propose how the public appreciation site around the artwork is delivered, developed, enhanced, controlled or highlighted to best display the artwork to advantage considering its location and context.

Leeton Shire Council and Western Riverina Arts are keen for artists and designers to exercise artistic expression and freedom on the artwork project which also extends to the design/medium for heritage interpretative communication.


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Artistic Brief – assessment criteria Artistic merit as evidenced in the visual material provided. Demonstrated written description of how artworks design meets the

objectives. Written evidence of how the proposal satisfies public safety and risk and

long term maintenance requirements. Evidence of artwork alignment with proposed means of heritage

interpretative signage – communication of heritage theme to be addressed by the design and details of communication of heritage interpretation.

RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of “Caring for our Health & Wellbeing” within Council’s adopted Delivery Program/Operational Plan, Goal 5A references developing a heritage trail across the Shire. FINANCIAL IMPLICATIONS The Grant Application provided for 6 artworks costed at $60,000 or $10,000 each following a recommendation by Western Riverina Arts. The CBD Enhancement Committee has now recommended that the number be reduced to 4 so that each artwork would be of a better quality @ $15,000 each. With the addition of the work proposed at the Visitors information Centre - already funded under the current budget from a previous grant this would mean that an artworks budget of $75,000 for the 5 artworks is possible (subject to the agreement of the funding body - OEH to reduce the total number of works from 6 to 5). The heritage story for each artwork would be communicated by interpretation signage or other approved means which is also budgeted, as is a contribution for structural engineer’s certification. POLICY/LEGAL IMPLICATIONS Because works are proposed in public places Council may need approval or concurrence of other authorities such as RMS. RMS and Council’s Heritage Advisor have provided preliminary advice and in principle support to the recommended locations. Development Approval will be required for the works once a decision on the successful artist(s)/works are made. COMMUNITY ENGAGEMENT The CBD Enhancement Committee has considered the proposed locations, objectives and assessment criteria. Western Riverina Arts have also had the opportunity to comment and have indicated in principle support. There will be further engagement with the communities of Yanco and Whitton about the location of the works in those towns.


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RECOMMENDATION

THAT Council resolves to: 1. Recommend to OEH that the Lyrics Landscapes and Lintels Project be

varied to provide for 5 works as opposed to 6 for better quality design outcomes.

2. Recommend the finalisation of the draft EOI brief as considered by the

CBD Enhancement Committee with the objectives and assessment criteria to be provided to Western Riverina Arts to advertise for expressions of interest for the Project.

ATTACHMENTS

1⇩ CBD Enhancement Committee Minutes 5 April 2017 2⇩ Map Civic Art Heritage Stations 1, 2 & 3 3⇩ Map Civic Art Heritage Stations 4 & 5

Ordinary Council Meeting - Wednesday, 26 April 2017 LYRICS, LANDSCAPES AND LINTELS HERITAGE PROJECT

Attachment 1 - CBD Enhancement Committee Minutes 5 April 2017 Page 54


Attachment 1 - CBD Enhancement Committee Minutes 5 April 2017 Page 55


Attachment 2 - Map Civic Art Heritage Stations 1, 2 & 3 Page 56


Attachment 4 - Expression of Interest - Lyrics, Landscapes & Lintels - Leeton Shire Page 57


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ITEM 7.8 ALCOHOL FREE ZONES

RECORD NUMBER 17/50


AUTHOR Manager Planning & Environment

SUMMARY Council needs to advertise its intention to re-establish alcohol free zones in the Leeton and Yanco Town Centres. BACKGROUND/COMMENT Alcohol Free Zones and Alcohol Prohibition Areas are tools under the Local Government Act to combat public drinking and its associated crime. Alcohol Free Zones can be applied to public roads including footpaths and public carparks while Alcohol Prohibition Areas can be used to restrict alcohol consumption in public parks. Alcohol Prohibition Areas currently exist in Waring Park in Yanco where consumption of alcohol is not permitted at all and in Mountford Park where it is restricted between the hours of 8.00pm – 8.00am. Alcohol Prohibition Areas do not have a time limit but they can be rescinded at any time through a Council resolution. Alcohol Free Zones have a maximum duration of four years. They should be evidenced based and prior to re-establishing them, Council needs to consider whether they have been useful in retarding crime and antisocial behaviour. Alcohol free zones have previously been established within the central areas of Leeton and Yanco. The zones expired late last year and in deciding to re-establish them, Council must follow Ministerial Guidelines (2009). The evaluation criteria that Council must consider when deciding whether or not to re-establish AFZ are:

what were the factors which originally supported a zoning in that area? The measures were introduced by the Council after representation by NSW Police to assist in combating street drinking and crime escalation

how successful was the previous alcohol-free zone in achieving a reduction in unacceptable street drinking? The Police advise that the zones have been very effective in reducing undesirable street drinking and crime escalation.


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what do police statistics indicate about the value of re-establishing an alcohol-free zone in that area? Police statistics do support the effectiveness of AFZ as alcohol related incidents have been reduced in these areas..

what other measures may need to be considered (eg a community education program) if unacceptable street drinking is still of concern in that area? A media campaign to educate/remind the community about the existences of the zones and the consequences of drinking alcohol in these areas

has the community’s perceptions of safety improved? Feedback from NSW Police is that community perception of public safety is improved through utilisation of AFZ and alcohol prohibition areas.

No changes to the location of the expired AFZ are proposed which is shown in the attached map. However it is recommended that the Skate Park be included as an Alcohol Prohibition Area where alcohol is prohibited at all times. Where areas of alfresco dining exist, Council can impose conditions on the licensee about the requirements of the zone, including clear delineation and control of the licensed area from the AFZ. The Local Government Act s632 regulates signposting of public places. As a minimum signs are to be placed at the outer limits of the zone, at the site of specific trouble spots (as advised by the Police) and at other suitable intervals within the zone. Signs should note that alcohol may be seized and disposed of if alcohol is being consumed in the zone. Starting and finishing dates for the operation of the zone should also be included. Existing signs needs amendment and a new sign will be required at the Skate Park if Council decides to resolve this as an APA. RELATIONSHIP TO DELIVERY PROGRAM/OPERATIONAL PLAN Under the Key Priority Area of Caring for our Health and Wellbeing within Councils adopted Delivery Program/Operational Plan Goal 10C is “reduction in crime related activity” FINANCIAL IMPLICATIONS Financial implications of the renewal of the AFZ will be minimal as the existing signs will be able to be retrofitted with the new times and dates. The additional sign for the Skate Park as an Alcohol Prohibition Area can be funded under existing Parks maintenance budget. POLICY/LEGAL IMPLICATIONS Signs must be in place to allow alcohol prohibition and alcohol free zones to be enforced.


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COMMUNITY ENGAGEMENT Council has undertaken preliminary consultation with NSW Police who fully support the reintroduction of the AFZ in Leeton and Yanco. Council staff met with Inspector Tony Reneker and Brett Ryan of NSW Police on Monday, 27 March 2017 who both reinforced the need for the AFZ to be evidenced based and that a case could not be made for inclusion of additional areas at this time. Both Officers supported the proposed addition of the Skate Park as an Alcohol Prohibition Area. Under the Ministerial Guidelines for AFZ Councils are required to also consult with “any known organisation representing or able to speak on behalf of an identifiable Aboriginal or culturally and linguistically diverse group within the local area and invite representations or objections within 30 days from the date” of the notification. Identified groups that Council will therefore include in the consultation process will be the Leeton and District Local Aboriginal Land Council and the Leeton Multicultural Support Group. The proposal must be advertised publicly for thirty (30) days and comments on the proposal invited. Copies of the proposal must also be sent to the Police and to liquor licensees and secretaries of registered clubs whose premises border on, adjoin or are adjacent to the proposed zone.

RECOMMENDATION

THAT Council resolves to: 1. Undertake public notification for a minimum period of 30 days of Council’s

intention to re-establish existing alcohol free zones in the Leeton and Yanco central business areas and add the Leeton Skate Park as an Alcohol Prohibition Area.

2. Notify the proposal to interested parties including:

liquor licenses and secretaries of registered clubs whose premises border on or adjoin or are adjacent to the proposed zones.

Leeton Multicultural Support Group.

Leeton and District Local Aboriginal Lands Council. 3. Seek NSW Police advice on the location and extent of the alcohol free

zones and location of signage. 4. Implement the new alcohol free zone period should no submissions against the re-establishment be received during the notification period.

ATTACHMENTS

1⇩ Alcohol Free Zones Map

Ordinary Council Meeting - Wednesday, 26 April 2017 ALCOHOL FREE ZONES

Attachment 1 - Alcohol Free Zones Map Page 61


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STATEMENTS BY COUNCILLORS

The Statement by Councillors section of the agenda is to formally provide an opportunity for Councillors or staff to bring forward important or urgent issues in accordance with the provisions of Clause 241 of the Local Government (General) Regulation.

Clause 241 states: 241 Giving notice of business “(1) A Council must not transact business at a meeting of the Council:

a) Unless a Councillor has given notice of the business in writing within such time before the meeting as is fixed by the Council’s code of meeting practice or (if the Council does not have a code of meeting practice, or its code of meeting practice does not fix that time) as is fixed by resolution of the Council; and

b) Unless notice of the business has been sent to the Councillors in accordance with section 367 of the Act.

(2) Subclause (1) does not apply to the consideration of business at a

meeting if the business:

(a) Is already before, or directly relates to a matter that is already before, the Council; or

(b) Is the election of a chairperson to preside at the meeting as provided by clause 236 (1); or

(c) Is a matter or topic put to the meeting by the chairperson in accordance with clause 243; or

(d) Is a motion for the adoption of recommendations of a committee of the Council

(3) Despite subclause (1), business may be transacted at a meeting of a

Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

(a) A motion is passed to have the business transacted at the meeting;

and

(b) The business proposed to be brought forward is ruled by the chairperson to be of great urgency.

Such a motion can be moved without notice. (4) Despite clause 250, only the mover of a motion referred to in subclause

(3) can speak to the motion before it is put.”

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