ordinary meeting agenda 16 may 2017 - carrathool … · ordinary meeting agenda 16 may 2017 ......

ORDINARY MEETING AGENDA

16 MAY 2017

Goolgowi Council Chambers

9-11 Cobram Street, Goolgowi

_______________________________

Ordinary Council Meeting

16 May 2017 1

TABLE OF CONTENTS

1. Present ............................................................................................................................ 3

2. Apologies ........................................................................................................................ 3

3. Declaration of Pecuniary and Conflicts of Interest .................................................... 3

4. Confirmation of the Previous Minutes ........................................................................ 3

Ordinary Council Meeting 18 April 2017 3 Extra-Ordinary Meeting 2 May 2017 3

5. Business Arising ............................................................................................................ 3

6. Motions & Questions (notice given) ............................................................................ 9

7. Presentations/Public Addresses (where scheduled) ................................................... 9

11.00 am Elizabeth Stott, Murray-Darling Basin Authority 9 11.30 am Jonathon James, NBN Co. 9

8. Mayoral Report ........................................................................................................... 10

9. Delegates Report.......................................................................................................... 10

10. General Managers Report .......................................................................................... 11

10.1 Infrastructure Report ..................................................................................................... 11 10.2 Proposed Road Closures ............................................................................................... 15 10.3 Hillston Lachlan Street Levee ....................................................................................... 19 10.4 Development Applications ............................................................................................ 21

10.5 Development Application 2017/035 – Seed/Grain Storage Shed ................................. 23 10.6 Development Application 2017/036 – Tourist & Visitor Accommodation .................. 37

10.7 Development Application 2017/038 – Illuminated Advertising Sign .......................... 48 10.8 Finance Report – Statement of Bank Balances – April 2017 ....................................... 57 10.9 Finance Report – Investments Schedule – April 2017 .................................................. 58

10.10 Operational Plan 2016/17 – Budget Review Statement for 3rd Quarter of 2016/17 .... 60 10.11 Use of Rural Transaction Centre Meeting Room .......................................................... 63 10.12 Use of Hillston District Office Boardroom ................................................................... 66 10.13 Plant Report ................................................................................................................... 68

10.14 Vehicle Update 1289, 1543 ........................................................................................... 69

11. Committee Reports ..................................................................................................... 70

12. Next Meeting ................................................................................................................ 70


16 May 2017 2

Definitions

Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Separately Circulated: Document provided as background information (not part of report)

CCoouunncciill''ss VViissiioonn && GGooaallss

Motto

Council's Motto is:

"Promoting our future through diversity"

Vision

Council's vision reflects what we are trying to achieve:

"Carrathool Shire Council's VISION is to protect and promote quality of life in harmony

with economic development and environmental sustainability."

The vision is the long term planning focus of council.

Mission

Council's mission reflects what we will do to achieve the vision:

"Council's MISSION is to provide the community of Carrathool Shire with cost effective

works, services and planning."

Council's mission is council's medium term planning focus.

Values

We value:

o Honest, open, objective and accountable decision making;

o Our diverse communities;

o Responsiveness to community needs

o Open, fair and practical business relationships;

o Cost effective and commercially competitive service delivery, and

o Continuous improvement and best value in everything we do


16 May 2017 3

ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE GOOLGOWI COUNCIL CHAMBERS ON

TUESDAY, 16 MAY 2017 COMMENCING AT 10.00 AM

1. Present

2. Apologies

3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member

of a council or committee has a pecuniary interest in any matter before the council or

committee, he/she must disclose the nature of the interest to the meeting as soon as

practicable and must not be present at, or in sight of, the meeting, when the matter is

being discussed, considered or voted on.

A pecuniary interest is an interest that a person has in a matter because of a reasonable

likelihood or expectation of financial gain or loss (see sections 442 and 443 of the

Local Government Act 1993).

A non-pecuniary interest can arise as a result of a private or personal interest which

does not involve a financial gain or loss to the councillor or staff member

(eg friendship, membership of an association, or involvement or interest in an activity).

A councillor or staff member may elect to leave the Council Chambers during

consideration of the matter.

Councillor/Officer Item Reason

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 18 April 2017

Extra-Ordinary Meeting 2 May 2017

5. Business Arising

Action still pending

Action complete

GM General Manager

DCCS Director Corporate & Community Services

DDS Director Development Services

DIS Director Infrastructure Services


16 May 2017 4

1080/18.08.15 – LEP Hillston Planning Proposal

Responsible Officer: DDS

DECISION ACTION TAKEN

Submit planning proposals 1 and 2 to Dept

Planning.

Proposals are to be prepared. Council will

have to revise flood modelling to complete

proposals. This modelling is subject to

external funding – no action until the

Lachlan Street Levee is completed.

1197/17.11.15 – Planning Proposal – Rankins Springs Village Area



Prepare and submit planning proposal to reduce

the min lot size from 4,000 m2 to 1,000 m2 RU5

Village Zone Rankins Springs.

Proposals to be prepared.

Consultant to be engaged to prepare

proposal in association with other town and

village proposals.

1257/16.02.16 – Goolgowi Administration Office Grounds Landscape Design



Progress public exhibition of office ground

designs, including preparation of designs for the

alteration or replacement of the existing awning

structure at the front entrance of the building and

costings for further report to Council.

Report submitted to the April 2017 meeting

of the Council. Budget variation to be

completed operationally.

1320/19.04.16 – MI Murrumbidgee Irrigation Proposed Gunbar Pipeline



Negotiate the lease agreement/easement with

Murrumbidgee Irrigation for the pipeline on the

local council controlled road reserves.

Meeting held.

Further discussions to be held with final

design pending.

1326/19.04.16 – Acquisition of Crown Land – Palmyra Dam



Write to Minister / Governor of the Office of

Local Government for the acquisition

(compulsory) of Crown Land being Part Lots

7300, 7302 in DP1159864, Part Lots 7001 &

7002 in DP94866 and the whole Lot 7301 in

DP1159864.

Application submitted, previous ministerial

hold lifted and the application now being

assessed.


16 May 2017 5

1362/17.05.16 – Tender 2016-005 Carrathool Bridge Project Management



Engage suitable consultant through Local

Government Procurement to undertake the

Project Management of the Bridge Project.

Report to April meeting.

Engagement contract awarded.

Negotiate and execute all required contracts with

selected consultant in accordance with Council’s

approved budget.

1400/19.07.16 – Water Supply – Lemic Holdings Pty Ltd



Agree to delivery of water to be purchased by

Lemic Holdings Pty Ltd between the Palmyra

Channel and the piped network to the Goolgowi

Dam based on completion of an agreement.

Waiting on proponent to advise Council –

design progressing.

1413/16.08.16 – Construction of Carrathool Bridge (Tender 2017/009)



Invite open tenders for the construction of the

Carrathool Bridge

Tender documents finalised with tender to

be called in late May 2017.

1414/16.08.16 – Tender – Fuels Oils and Lubricants (Tender 2017/006)

Responsible Officer: DIS


Invite open tenders for the supply of fuels, oils

and lubricants.

Complete - Contract documents have been

sent to Contractors for execution.

1416/16.08.16 – Melbergen Water Scheme Investigation



General Manager to consult with Goldenfields

County Council and Water NSW in relation to

future demand requirements

Meeting to be held with Goldenfields and

Water NSW on 23 May 2017.

0037/27.09.16 – Margaret Merrylees Naming of Bridge

Responsible Officer: GM


Council liaise with relevant stakeholders to

consider naming the Carrathool Bridge after Cr

Margaret Merrylees

The Council is working on and looking at

other avenues to recognise the work of

former councillor Margaret Merrylees

within the bridge area and reserves within

the new and old bridge locations. One option

is the rest area. Final options will be collated

when all stakeholders are consulted.


16 May 2017 6

0064/15.11.16 – Road Hierarchy



GM to develop a maintenance spraying regime

and report to the next Roads Committee meeting

for inclusion in the 2017-18 Operational Plan.

DIS to seek information from agronomists to

form basis of spray plan.

0083/15.11.16 – Application under fixing Council Roads Program



Council prepare and submit an application under

round 3 of the Fixing Country Roads Program

for reconstruction of 42 kms of Carrathool Road

involving the assistance of C2Hills Consultancy

Application to be submitted, when grants

reopen.

0115/21.2.17 – Infrastructure Report – Capital Works Program



Open tenders be invited for the provision of

roadworks to meet urgent and ongoing

requirements.

Report to April Meeting.

0118/21.2.17 – Rankins Springs Potable Water Reticulation Scheme



A report be prepared on the proposed rates and

changes for consideration during the budget

deliberation process.

Completed

0134/21.2.17 – Hillston Lachlan Street Levee



1a. Council make an application to the Minister

and the Governor for approval to acquire an

interest described as Lot 1 DP 366765 for

Easement for levee by compulsory process

under section 186(1) of the Local

Government Act 1993 for the purpose of a

Levee Bank in accordance with the

requirements of the Land Acquisition (Just

Terms Compensation) Act 1991.

1b. Council make an application to the Minister

and the Governor for approval to acquire an

interest described as Lot 2 DP 580851 for

Easement for levee by compulsory process

under section 186(1) of the Local

Government Act 1993 for the purpose of a

Levee Bank in accordance with the

Negotiation on one easement still underway.

Agreed delivery date 10 May 2017.


16 May 2017 7

requirements of the Land Acquisition (Just

Terms Compensation) Act 1991.

2. Council requests the Minister for Local

Government approve a reduction in the

notification period from 90 days to 30 days.

0138/21.03.17 – Funding for Mirrool Creek and Hillston Floodplain

Responsible Officer: GM / DDS


Council seek funding from the Floodplain

Management Grants 2017/18 for flood studies

for the Mirrool Creek and the Hillston

Floodplain.

1080/18.08.15 – LEP Hillston Planning Proposal

0067/15.11.16 – Mirrool Creek Flood Event

Grant application submitted for Hillston

Floodplain – Mirrool Creek not eligible.

0140/21.03.17 – Murray Darling Association



Council invite Liz Stott from Murray Darling

Basin Authority to attend Council Meeting upon

appointment of new General Manager.

Presentation occurring 16 May meeting

0152/21.03.17 – Internal Audit Function & Audit Committee

Responsible Officer: DCCS


Call for EOI in the Community for independent

positions on the Audit Committee.

Completed

Place the Internal Audit Charter and Audit

Committee Charter on Public Exhibition.

Advertised in the Hillston Spectator, on

Council’s Website and Facebook.

0164/19.04.17 – Western Riverina Libraries Committee and Library Report



Council sign the Western Riverina Libraries

2017 – 2021 agreement in order to remain a

member of the Western Riverina Libraries

Service.

Completed

Council proceed with the purchase of the blinds

as per the 2016/2017 Local Priority grant

Application.

Completed

0166/19.04.17 – Griffith Community Safety Precinct Committee Meeting



Council to write to the NSW government to

increase drug testing in the Carrathool Shire

area.

Completed


16 May 2017 8

0168/19.04.17 – Country Mayors Association of NSW General Meeting



Council to write to the NSW government

regarding increased audit costs which contrasts

to the Fit for the Future principles of decreased

costs for Councils.

Completed

Council to write to Minister Nash, Att Brett

Chant, regarding the consideration of a grant for

consultation for consideration of compensation.

Completed

0188/19.04.17 – Correspondence Levee Project



Request for amendment of levee batter and

removal of septic tank

Completed.

Offer accepted and documentation received.

0189/19.04.17 – Sponsorship Arrangements



Sponsorship form and complementary

supporting letter to be completed for sign off by

the Mayor, Cr Peter Laird.

Completed

19.04.17 – Other Business



Liaise with DPI regarding Council taking over

management of the Hillston Common.

Liaison initiated. Awaiting response from

DPI.


16 May 2017 9

6. Motions & Questions (notice given)

7. Presentations/Public Addresses (where scheduled)

11.00 am Elizabeth Stott, Murray-Darling Basin Authority

11.30 am Jonathon James, NBN Co.

Presentation by NBN Australia

Author: General Manager

Purpose: To receive a presentation by NBN

Background

A representative from NBN Australia has asked to make a presentation to Council about the

proposed rollout of the NBN.

The NBN rollout is significant Federal Government initiative. The presentation will outline

the impact of the rollout on farming.

A 15 minute presentation has been scheduled for 11.30 am.

Financial implications

Nil to this report

Statutory implications (Governance including Legal)

Nil to this report

Policy implications

Nil to this report

Risk implications

Nil to this report

Community Strategic Plan

Nil to this report

Officers Recommendation

That Council receive the presentation from NBN Australia.


16 May 2017 10

Parts of the Meeting that can be Closed to the Public

Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the

Council of which all the members are Councillors, may close to the public so much of its

meeting as comprises:

a) The discussion of any of the matters listed below, or

b) The receipt or discussion of any information so listed

Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors).

(b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom

the Council is conducting (or proposes to conduct) business.

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law.

(f) Matters affecting the security of the Council, Councillors, Council Staff or Council property.

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in

legal proceedings on the ground of legal professional privilege.

(h) Information concerning the nature and location of a place or an item of aboriginal significance on community land.

(i) Alleged contraventions of any code of conduct requirements applicable under section 440.

A Council or Committee of the Council may allow members of the public to make

representations to or at a meeting, before any part of the meeting is closed to the public, as to

whether that part of the meeting should be closed.

A meeting is not to remain closed during the discussion of anything referred to in the above

list except for so much of the discussion as is necessary to preserve the relevant

confidentiality, privilege or security, and if the matter concerned is a matter other than a

personnel matter concerning particular individuals, the personal hardship of a resident or

ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that

discussion of the matter in an open meeting would, on balance, be contrary to the public

interest.

The grounds on which part of the meeting is closed must be stated in the decision to close

that part of the meeting and must be recorded in the minutes of the meeting. The grounds

must specify the relevant provision of Section 10A(2), the matter that is to be discussed

during the closed part of the meeting, and the reasons why part of the meeting is being

closed.

8. Mayoral Report

Nil

9. Delegates Report

Nil


16 May 2017 11

10. General Managers Report

10.1 Infrastructure Report RD:MNT:RD

Author: Director Infrastructure Services

Purpose: Infrastructure Report for May 2017

Attachment: Nil

Background

Reporting Period 11 March to 07 April 2017

The Infrastructure Report is provided for Council’s information.

At the April ordinary meeting of Council, Councillor Furner queried an item of maintenance

listed as “Miscellaneous”. An investigation revealed that an error was made and it should

have been costed to “Park Furniture” maintenance. There should be no need for a

“Miscellaneous” item and it will be removed from the system.

Reconstruction work is continuing on Murrumbidgee River Road, Roto Road and Springs

Road (east end and west end).

Maintenance Reporting

Local Roads

A summary of the capital works and maintenance activities on Council Local Roads is listed

below.

Road Name

Temporary

Pavement

Repair (m2)

Edge

Repair

(m)

Heavy

Patching

(m2)

Grave

Resheet

(m2)

Maintenance

Grading

(cl km)

Inspect

Roads

Stock Grid

Maintenance

Munros Road 340

Murrumbidgee River Road 450 185 20

Back Hillston Road 5 8 1

McDonalds Road 10.5

Mitchells Road 20.6 1

Mount Daylight Road 20 2

Roto Road 14.79 1

Sloanes Road 1.4 1

Taylors Road 2.5 1

Vearings Road 3

Wallanthery Road 19.5 1

Lowlands Road 5

Trida Road 5

Wee Elwah Road 7

Avondale Road 1

Clare Road 1

Crows Nest Road 1

Jardines Road 1

Lachlan River Road 1

Mallee Downs Road 1

McDonalds Road 1

Merri Road 1


16 May 2017 12

Merungle Road 2

Norwood Lane 1

Watkins Road 1

TOTAL 790 185 20 5 100.29 20 17

Regional Roads

A summary of the capital works and maintenance activities on Council Regional Roads is

listed below.

Description

244R

Tabbita

Lane

321R

Rankins

Springs

Road

368R The

Springs Rd

501R

Lachlan

Valley Way

80R

Mossgiel

Rd

371R Lake

Cargelligo

Rd

Temporary Pavement Repair (m2) 694 145 20 200

Maintenance Grading (cl km) 48

Inspect Roads 1 1 2

Mowing (Ha) 11

RMS Road Maintenance Council Contract

A list of general maintenance activities in line with the requirements of the contract is

detailed below.

Code Description Unit Accomplishment

111 Routine Inspection each 6

201 Repair Pothole each 2

202 Repair Pavement Edge m 40

204 Minor Pavement Patch m2 1206

211 Seal Pavement Crack m2 15

311 Control Ground Vegetation Ha 20

339 Collect Roadside Litter and Sweep Roadway km 116

421 Service Toilet each 8

428 Service Rest Area each 27

615 Repair Sign each 2

Urban Maintenance

Parks and Garden Maintenance ongoing as required and as permitted due to wet weather.

Aerodrome Inspections have been completed.

The following table represents the total man hours spent on each of the listed activities in

each town.

Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins

Springs

Total Hours

per Activity

Patching 1110/1150 - - 5.5 - - 5.5

Footbridge Maintenance 1200 - - - - - -

Drainage & S/Water 1510 - - 7.5 - - 7.5

Sign Maintenance 1610 13 - 1.5 - - 13

Sign Replacement 1620 8 1 - - - 9

Resealing 4000 - - - - - -

Mowing 5100 44.5 108 78 3 48 281.5

Slashing 5200 - - 60.5 - 38 98.5

Spraying 5300 - 1.5 18 - - 19.5


16 May 2017 13

Tree Maintenance 5400 2.5 9.5 48.5 - 19.5 80

Tree Removal 5410 1 - 3 - - 4

Watering 5500 - 9 58.5 2 5 74.5

Weeding 5600 9.5 26 34.5 1.5 3 88

Litter Collection 6100 3.5 13 27.5 1 17 62

Street Sweeper 6200 - - 33.5 - - 33.5

Hand Broom Gutters 6300 - 9 5 - .5 14.5

Toilets 6400 8.5 20 23 8.5 - 60

Footpath Maintenance 7100 - - 2 - - 2

Street Maintenance 7200 2 10 1 - - 13

Miscellaneous 7500 - - - - - -

Playground Inspection 7510 3 - 1.5 1 1.5 7

Office 7520 - - - - - -

Town Improvements 7530 - - - - - -

Park Furniture/Fences 7540 - - 3.5 - - 3.5

K & G Repairs 7600 - - 1.5 - - 1.5

Street Lighting 7990 - - - - - -

Total Hours per Town 95.5 217 413 17 132.5 875

Town % of Total Hours 10.91 24.80 47.20 1.94 15.14

Sewer Maintenance

Description Service Line

Chokes

Mainline

Chokes Overflows

Pressure

System Fault

Pump Station

Fault

New

Connections

Hillston 5 - - 1 - -

Goolgowi - - - - - -

Rankins Springs Sullage - - - - - -

Totals 5 - - 1 - -

Water Maintenance

Description Service Line

Breaks

Mainline

Breaks

Meters

Replaced/

Checked

Pump Station

Faults

New

Connections Disconnection

Hillston 7 3 - 1 - -

Goolgowi Town Potable - - - - - -

Goolgowi Town Raw - - - - - -

Goolgowi Rural - - - 1 - -

Carrathool - - - - - -

Merriwagga Town - - - 1 - -

Merriwagga Rural - - - - - -

Rankins Springs Town - - - - - -

Rankins Springs Rural 1 - - - - -

Melbergen - - - 1 - -

Total 8 3 - 4 - -


16 May 2017 14


6.7.1 Ensure that the road network is well maintained

6.7.2 Ensure secure and quality town water supplies are maintained and rural water supply

networks effectively managed


That Council note the Infrastructure Report for May 2017.


16 May 2017 15

10.2 Proposed Road Closures RDS:NOT:RC

Author: Director Infrastructure Services

Purpose: Consider proposed road closures

Attachment: Documents from Department of Industry

Background

Council has received the following notice of closure from the Department of Industry –

Lands in regard to proposed road closures. The proposed road closures are of Crown and

Council roads that have not been constructed and are situated on farming properties described

as follows:

Crown and Council roads at Tabbita, south of Tabbita Lane, east of Carrathool Road

and east and west of Cameron Road (Cluster: 555717, File ref:HY81H696)

Having reviewed the proposed road closure map provided there appears to be no conflict with

Council’s road network or access to land.


There are no direct financial impacts to Council


The closure of any road is regulated by the Roads Act 1993 and the Crown Lands Act 1989,

in which Council is considered an interested person and has the opportunity to make a

submission prior to the road being closed and sold.

Policy implications

Council has no policies that affect this matter.

Risk implications

Limited risk to Council


Goal 6.7 Maintaining a reliable road network.

Officers Recommendation:

That Council approve to the proposed road closure of the following application:

Crown and Council roads at Tabbita, south of Tabbita Lane, east of Carrathool

Road and east and west of Cameron Road (Cluster 555717, File ref: HY81H696)


16 May 2017 16

ATTACHMENT


16 May 2017 17


16 May 2017 18


16 May 2017 19

10.3 Hillston Lachlan Street Levee MP:LSL

Author: Project Administrator

Purpose: To provide an update on the Hillston Lachlan Street Levee Project

Background

This report is submitted for the purpose of providing Council with an update on the Hillston

Lachlan Street Levee Project.

Staging of Works

The project was programmed for commencement on 27th

March 2017. The contractor

subsequently advised of the need to complete other works and site establishment was delayed

until 3rd

April 2017.

At the time of compiling this report the levee reconstruction works have been undertaken on

four properties with all levee formation complete. Work has now commenced on the next

cluster of four properties. Works in these stages have included some relocation of structures

impacted by the reconstructed levee.

The recent rain also resulted in a minor delay with works however it is anticipated that the

schedule will be recovered as works progress over the next month.

Site meeting are been held each week to discuss any specific issues which could impact on

the weekly execution of works

The first progress payment to the contractor for reconstruction works has been approved.

Once compaction tests have been undertaken on the first eight properties and suitable results

confirmed further progress payments will be made on earthwork formation.

Irrigation and turf works will then be undertaken on the reconstructed levee structure on the

abovementioned eight properties.

Office of Heritage Work Plan

The work plan approved by the Office of Heritage provided for four milestone completion

dates under which council can claim progress payments. The first of these milestones is 19th

May 2017.


This is a major contract with associated funding commitments by Council and Office of

Environment and Heritage


Ensure Council is regularly advised of the progress of Tender Works

Policy implications

Nil to this report


16 May 2017 20

Risk implications

High to mitigate future flooding

This project is operating under a fixed timeline for completion


Goal 6.6 Improving Asset Management Techniques

Related Areas: Caring for and protecting our natural and built environment

Developing community strength and capability

Target: Effective and timely asset management is good stewardship. Council is

committed to utilising best practise asset management.

Strategy 6.6.1 Council will manage and monitor asset management across the shire.


That this report be received and noted by Council.


16 May 2017 21

10.4 Development Applications GOV:MTG:CR

Author: Director Development Services

Purpose: Development Applications & Approvals – May 2017

Attachment: Nil

Background

Section 101 of the Environment Planning and Assessment Act 1979 states if public notice of

the granting of a consent or a complying development certificate is given in accordance with

the regulations by a consent authority or an accredited certifier, the validity of the consent or

certificate cannot be questioned in any legal proceedings except those commenced in the

Court by any person at any time before the expiration of 3 months from the date on which

public notice was so given.

Lodgements

Type/No. Name Address Development

DA2017/033 Tabbita Poultry PL “Allwood” 2245 Tabbita Lane Tabbita NSW 2652

Poultry Production

Facility

DA2017/034 GrainCorp Operations

Limited & State Rail

Authority of NSW

3 Oxley Avenue Hillston NSW 2675

Rail loading infrastructure

upgrade

DA2017/035 Oilseeds Australia PL 516 Mossgiel Road Hillston NSW 2675

Oil seed storage shed

DA2017/036 Shaun Mealing and Fei Liu 11 Wade Street Carrathool NSW 2711

Tourist & Visitor

Accommodation DA2017/037 Rosella Sub TC PL as

Western Rosella Farming “Cowl Cowl Operation Centre” 11034 Lachlan Valley Way Hillston NSW 2675

Relocate Manufactured

dwelling

DA2017/038 Beitske M Van Noort, Peter

Storrier & Yvonne

McClean

8 Grattan Street Hillston NSW 2675

Illuminated advertising

sign

DA2017/039 Shane A Donovan 2A Boomerang Street Rankins Springs NSW 2669

Indoor & Outdoor dining

(30 seats) DA2017/040 Paul B & Robin M Little Fleury Street

Merriwagga NSW 2652 Telecommunications

Facility (Mobile phone

tower)

Total Estimated Value Of Works $16,503,000.00

Approvals

Type/No. Name Address Development Processing

Time

DA2017/008 Rosella Sub TC PL “Wyadra” 2629 Merungle Road Hillston NSW 2675

Flood Mitigation Works 50

DA2017/017 Roderic J and Mary

R Ralston 27 Burns Street Hillston NSW 2675

Shed 2

DA2017/029 Gordon & Sherene

Cannard Mt Bingar Road Yenda NSW 2681

Enclosed machinery

farm building 12

DA2017/032 National Parks &

Wildlife Roto Road Hillston NSW 2675

Subdivision – Boundary

adjustment 14


16 May 2017 22

DA2017/037 Rosella Sub TC PL

as Western Rosella

Farming

“Cowl Cowl Operation

Centre” 11034 Lachlan Valley Way Hillston NSW 2675

Relocate Manufactured

dwelling 10

DA2017/039 Shane A Donovan 2A Boomerang Street Rankins Springs NSW

2669

Indoor & Outdoor

dining (30 seats) 4


That the Development Applications and Approvals for May 2017 be noted.


16 May 2017 23

10.5 Development Application 2017/035 – Seed/Grain Storage Shed


Purpose: Development application for Determination by Council

Attachment: Site plan and elevations

Background

SUMMARY

On the 7th

April 2017, Carrathool Shire Council received a development application (DA)

and supporting documentation from Oilseeds Australia Pty Ltd for a Seed/Grain Storage Shed

at Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston.

The subject site is located within the RU1 – Primary Production zone.

The proposal comprises the construction of a 53m x 23m (1,219m2) x 14m high colorbond

clad shed used for the purpose of storing Seed/Grain for use and process within the current

facility.

The proposed development has a capital investment value of $450,000 and is to be assessed

as local development.

The application is referred for Council determination, as a variation to the Building Line is

required and is therefore required by Council Policy – Development Applications to be

determined by Council.

It is recommended that the development application be determined by granting conditional

consent.

Site Context

The site is referred to as Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston in the

Carrathool Local Government Area.

The site is a rectangular shaped property and has a lot size of 5Ha with a frontage to Mossgiel

Road being approximately 217m. The site is relatively flat with no notable fall, with the

existing facility located central to the lot.

The proposed shed is to be located 20m east of the existing storage shed and processing plant.

A site plan is separately attached.

THE PROPOSED DEVELOPMENT

The application was submitted for the construction of a 53m x 23m (1219m2) x 14m high

colorbond clad shed used for the purpose of storing Seed/Grain for use and process within the

current facility.

The plans of the proposed development are separately attached.


16 May 2017 24

STATUTORY FRAMEWORK

Statement of permissibility

The site is zoned RU5 – Village with residential dwellings being permissible within the zone

subject to development consent.

Objectives of zone

To encourage sustainable primary industry production by maintaining and enhancing the

natural resource base.

To encourage diversity in primary industry enterprises and systems appropriate for the

area.

To minimise the fragmentation and alienation of resource lands.

To minimise conflict between land uses within this zone and land uses within adjoining

zones.

To facilitate farm adjustments.

To enable agricultural support facilities to be carried out on land within the zone in a

manner which does not significantly reduce the agricultural and horticultural production

potential of land in the locality.

To encourage eco-tourist facilities and tourist and visitor accommodation that minimise

any adverse effect on primary industry production and scenic amenity of the area.

Instrument of consent and other relevant planning instruments

The other environmental planning instruments applicable to the site are as follows:

Council Policy No. 109 – Exhibition and Notification Policy

Council Policy No. 110 – Development Applications – Determination by Council

Policy

Public consultation

The application was notified, in accordance with the Regulations and Council Policy No. 109

– Exhibition and Notification Policy which included:

Notifications – landowners/occupiers: One adjoining and surrounding owner were notified of

the proposal.

Newspaper advertisements: Hillston Spectator, Wednesday 19 April 2017

Exhibition dates Started: 19th

April 2017 and Ended: 2nd

May 2017

Exhibition venues

Carrathool Shire Council, Hillston District Office – 139-145 High Street, Hillston

Carrathool Shire Council, Goolgowi Office – 9-11 Cobram Street, Goolgowi

Council website – www.carrathool.nsw.gov.au

No public submissions were received regarding the Application.

CONSIDERATION

The Environmental Planning & Assessment Act Section 79C

The application and the likely impacts of the proposed development have been considered in

accordance with Section 79C of the Act.

http://www.carrathool.nsw.gov.au/


16 May 2017 25

Site suitability

The proposed development is located on land with the RU1 – primary production zone, with

the proposed use being consistent with the existing approved use of the land and permissible

within the zone subject to development consent, of which Rural industry development is one

of the permitted uses.

The proposed 1,219m2

grain storage shed is consistent with other buildings on the site, with

the scale and setback being similar.

Access, transport & traffic

Access to and from the site will remain unchanged with all traffic using the existing driveway

access from Mossgiel Road.

The proposed development provides adequate space for an on-site parking and manoeuvring

for vehicles up to road trains.

There will be a small increase in traffic numbers, however these will be spread throughout the

year, so there is expected to be little impact to the existing road network.

CONCLUSION

The Carrathool Shire Council is the consent authority.

The application has been considered with regard to the matters raised in section 79C of the

Act. The application has been notified in accordance with the Regulations.

On balance, it is considered that the type of activity and use is appropriate on the site given

its current zoning, location and the scale of the grain storage shed proposed is acceptable.

This application should be determined by granting conditional consent.


There is no financial implication to Council as all cost will be paid by the developer.


The application has been assessed in accordance with Section 79C of the Environmental

Planning & Assessment Act 1979 and associated Regulations.

Policy implications

All policy implications have been detailed within the report.

Risk implications

The applicant has appeal rights to the Land & Environment Court should they be dissatisfied

with the determination or conditions applied to the consent.


Nil


16 May 2017 26


That Council resolve to:

Carrathool Shire Council pursuant to Sections 80(1)(a) and 80A of the Environmental

Planning & Assessment Act, 1979, determine the Development Application 2017/035

Seed/Grain Storage Shed at Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston be

APPROVED with the Development Consent conditions presented below.


16 May 2017 27

CONDITIONS FOR DA 2017/035

1. SECTION 94A CONTRIBUTION

Pursuant to s94A of the Environmental Planning and Assessment Act 1979 and Carrathool

Shire Council Section 94A Levy Contributions Plan 2013, prior to the issue of an Occupation

Certificate, the applicant must pay to Council a levy in the amount of $2,375.00 towards the

cost of one or more of the public facilities specified in the Works Schedule to that Plan.

This amount must be indexed in accordance with clause 25J(4) of the Environmental

Planning and Assessment Regulation 2000 and clause 11 of the Carrathool Shire Council

Section 94A Levy Contributions Plan 2013. A copy of the Carrathool Shire Council Section

94A Levy Contributions Plan 2013, is available for inspection at Council Chambers, 9-11

Cobram Street, Goolgowi.

REASON: Having considered the development in accordance with Section 94 A of the

Environmental Planning and Assessment Act 1979, as amended, Council is satisfied that the

development will require the provision of, or increase the demand for, public infrastructure,

public amenities or services within the area. Section 80A(1)(h) of the Environmental

Planning and Assessment Act 1979, as amended.

2. STORMWATER MANAGEMENT

A stormwater management plan is to be developed to outline the strategies to be used for the

management and disposal onsite of stormwater generated by the development and submitted

to Council for approval prior to the issuing of an occupation certificate for this development.

REASON: The character of the development is such that storm water runoff will be

increased. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979.

3. ABORIGINAL FINDINGS

In the event that any Aboriginal objects are discovered and/or harmed in, or under the land,

while undertaking the development activities, the proponent must:

Not further Harm the object;

Immediately cease all work at the particular location;

Secure the area so as to avoid further harm to the Aboriginal object;

Notify OEH as soon as practical on 131 555, providing any details of the Aboriginal

object and its location;

Not recommence any work at the particular location unless authorised in writing by

OEH.

REASON: To ensure that Aboriginal sites are protected. Section 79C (1)(b) of the

Environmental Planning and Assessment Act 1979, as amended.

4. ACCESS FOR PEOPLE WITH DISABILITIES

Provision must be made in the building and on the site for:

a) access to the building for people with disabilities in accordance with the Building Code

of Australia;

b) toilet facilities for people with disabilities in accordance with the Building Code of

Australia, and such toilet facilities must be accessible to all persons working in, or using,

the building; and


16 May 2017 28

c) one motor vehicle parking space on the site for the exclusive use of people with

disabilities in accordance with the Building Code of Australia.

NOTE: The applicant must ensure that these matters are addressed in the plans and specifications

submitted with the application for a Construction Certificate.

REASON: To ensure the design of the proposed work may be assessed in detail before

construction commences and because it is in the public interest that the development

complies with the appropriate construction standards. Section 79C (1) (e) of the


5. CONSTRUCTION CERTIFICATE

The applicant must obtain a CONSTRUCTION CERTIFICATE pursuant to Section 109C of

the Environmental Planning and Assessment Act 1979, as amended from either Council or an

accredited certifying authority certifying that the proposed works are in accordance with the

Building Code of Australia, PRIOR to any works commencing.

It is the responsibility of the applicant to ensure that the development complies with the

provision of the Building Code of Australia in the case of building work and the applicable

Engineering Standards in the case of structural or road works. This may entail alterations to

the proposal so that it complies with these standards.

NOTE 1: No building, engineering or excavation or civil work may be carried out in

relation to this development until the necessary Construction Certificate has been

obtained.

NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED

THE CONSTRUCTION CERTIFICATE, even if you made an application for a

Construction Certificate at the same time as you lodged this Development Application.





6. BUILDING CODE COMPLIANCE

All building work must be carried out in accordance with the requirements of the Building

Code of Australia (as in force on the date the application for the relevant Construction

Certificate or Complying Development Certificate was made).

REASON: To ensure the development complies with the requirements imposed under Clause

98 of the Environmental Planning and Assessment Regulations 2000, as amended, and

Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended.

7. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES

A sign must be erected in a prominent position on any work site on which work involved in

the erection or demolition of a building is being carried out:

a) stating that unauthorised entry to the site is prohibited, and

b) showing the name of the person in charge of the work site and a telephone

number at which that person may be contacted outside work hours

c) the development consent or complying development consent number, the name

and contact details of the Principal Certifying Authority.


16 May 2017 29

Any sign must be removed when the work has been completed.

NOTE: This condition does not apply to:

a) building work carried out inside an existing building, or

b) building work carried out on premises that must be occupied continuously (both

during and outside work hours) while the work is being carried out.

REASON: It is in the public interest that adequate safety measures are provided. Section 79C

(1) (e) of the Environmental Planning and Assessment Act 1979, as amended.

8. NOTICE OF COMMENCEMENT

The applicant is to submit to Council, at least two (2) days prior to the commencement of any

works, a Notice of Commencement of Building Works.

REASON: Because it is in the public interest that Council receive notification in accordance

with the provision of the Environmental Planning and Assessment Act 1979, as amended and

Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended.

9. BUILDING INSPECTIONS

The applicant must obtain a Compliance Certificate pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, as amended, from Council or an

accredited certifying authority, certifying compliance with the Building Code of Australia for

the stages of construction listed in Column 1. For the purposes of obtaining the Compliance

Certificate the works must be inspected by the accredited certifying authority at the times

specified in Column 2.

COLUMN 1 COLUMN 2

A Site Inspection Prior to any works commencing on the site.

B Footings When the footings have been excavated and all steel reinforcement

has been placed in position.

C Slab When reinforcement steel has been placed in position in any

concrete slab, whether or not the slab is suspended, on the ground, or

on fill.

D Damp proofing When the damp proof course has been placed in position.

E Sub floor bearers

and joists

Prior to the laying of the floor.

F Wall frame When the brick veneer outer wall has been constructed and tied to

the frame.

G Roof frame When external roof covering has been installed and prior to the

installation of the ceiling lining and eaves soffit lining.

H Wet areas When the flashing to all wet areas, including the plinth under the

bath, the bathroom, laundry, water closet, ensuite and shower recess

have been completed.

I Drainage When the stormwater and roof water drainage

J Final Required prior to occupation of the building

NOTE 1: A Final Occupation Certificate in relation to the building cannot be issued by

Council or an accredited certifying authority until all Compliance Certificates required

by this condition have been issued by, or registered with Council.


16 May 2017 30

NOTE 2: The above Compliance Certificates are required whether or not the work has

been inspected by a Structural Engineer, a lending authority or any other person. If the

Compliance Certificates are not issued Council may refuse to issue a Building Certificate

under Section 149A of the Environmental Planning and Assessment Act 1979, as

amended.

NOTE 3: Submission of the bracing plan and the Truss and Frame Certificate is required

seven (7) working days before the frame inspection.

REASON: It is in the public interest that Compliance Certificates be issued for these

components of the development, and Section 79C (1) (e) of the Environmental Planning and

Assessment Act 1979, as amended.

10. DEVELOPMENT APPLICATION RECORD TO BE KEPT ON SITE

The Builder must at all times maintain, on the job, a legible copy of the plan and specification

approved with the Construction Certificate.

REASON: It is in the public interest that a copy of the Construction Certificate plans are

available, and Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979,

as amended).

11. HOURS OF OPERATION

The applicant must take all reasonable steps to minimise dust and noise generation during the

demolition and/or construction process. No offensive noise must be emitted during either

process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and

Saturday 8.00am to 1.00pm, excepting public holidays.

REASON: To ensure building works do not have adverse effects on the amenity of the area.

Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended,

and to comply with the Environmental Noise Control Manual, Chapter 171.

12. FIRE PRECAUTIONS

Adequate fire precautions must be undertaken during construction. This will mean the

provision of at least one fire extinguisher to suit Class A, B and C fires and electrical fires at

all times in the construction area.

REASON: To ensure that adequate fire protection services are provided in the building to

restrict fire growth, to facilitate the fighting of fire to minimise damage to the building and its

contents and to prevent the spread of fire to adjoining properties. Section 79C (1) (e) of the


13. RUBBISH AND DEBRIS

All building rubbish and debris, including that which can be windblown, must be contained

on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's

Waste Management Centre. The container must be erected on the building site prior to work

commencing.

Materials and sheds or machinery to be used in association with the construction of the

building must not be stored or stacked on Council‘s footpath, nature strip, reserve or

roadway.


16 May 2017 31

NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on

any adjoining public reserve, footway, road or private land.

NOTE 2: The suitable container for the storage of rubbish must be retained on site until

an Occupation Certificate is issued for the development.

REASON: To ensure that the building site and adjoining public places are maintained in a

clean and tidy condition so as not to interfere with the amenity of the area. Section 79C (1)

(b) and (e) of the Environmental Planning and Assessment Act 1979, as amended.

14. EROSION AND SEDIMENT CONTROL

Erosion and sediment control measures are to be established prior to commencement of

construction and maintained to prevent silt and sediment escaping the site or producing

erosion.

REASON: To ensure the impact of the work on the environment in terms of soil erosion and

sedimentation is minimised. Section 79C (1) (b) of the Environmental Planning and


15. TOILET FACILITES

Toilet facilities must be provided, at or in the vicinity of the work site on which work

involved in the erection or demolition of a building is being carried out, at the rate of one

toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided

must be:

a) a standard flushing toilet connected to a public sewer, or

b) if that is not practicable, an accredited sewage management facility approved by

Council, or

c) if that is not practicable, any other sewage management facility approved by

Council.

NOTE 1: The provision of toilet facilities in accordance with this condition must be

completed before any other work is commenced and the toilet facility must not be

removed without the prior written approval of Council.

NOTE 2: "Vicinity" in this condition is defined to mean within 50 metres of the subject

building site.

NOTE 3: The toilet facilities are to comply with all Work Cover NSW requirements.

REASON: To provide adequate sanitary facilities during the construction phase. Section

79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended.

16. EXCAVATIONS AND BACKFILLING

All excavation and backfilling associated with the erection/demolition of the building must be

properly guarded and protected to prevent them from being dangerous to life or property.

REASON: It is in the public interest that all building elements are able to withstand the

combination of loads and other actions to which it may be subjected. Section 79C (1) (b) and

(e) of the Environmental Planning and Assessment Act 1979, as amended).


16 May 2017 32

17. OCCUPATION CERTIFICATE

The applicant must obtain an Occupation Certificate, pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, from either Council or an accredited

certifying authority, prior to occupation of the building.

NOTE: The issuing of an Occupation Certificate does not necessarily indicate that all

conditions of development consent have been complied with. The applicant is

responsible for ensuring that all conditions of development consent are complied with.

REASON: It is in the public interest that an Occupation Certificate be issued prior to

occupation of the building. Section 79C (1) (e) of the Environmental Planning and



16 May 2017 33

ATTACHMENT


16 May 2017 34


16 May 2017 35


16 May 2017 36


16 May 2017 37

10.6 Development Application 2017/036 – Tourist & Visitor Accommodation



Attachment: Site plan

Background

SUMMARY

On the 12th

May 2016, Carrathool Shire Council received a development application (DA)

and supporting documentation from Shaun Mealing & Fei Liu for the establishment of a

Tourist & Visitor Accommodation facility at Lot 6 Section 1 DP758231, 11 Wade Street,

Carrathool.

The subject site is located within the Carrathool village centre and is with the RU5 - Village

zone.

The proposal comprises the construction/placement of:

Two (2) transportable buildings with four (4) four bedrooms and private bathrooms.

Development consent is sought to accommodate up to 16 people within the motel style

accommodation units.

The proposed development has a capital investment value of $20,000 and is to be assessed as

local development.

The application is referred for Council determination, as it is a motel style development and

is therefore required by Council Policy – Development Applications to be determined by

Council.


consent.

Site Context

The site is referred to as Lot 6 Section 1 DP758231, 11 Wade Street, Carrathool in the


The site is a triangular shaped corner property has a current lot size of 1,745m2 with a

frontage to both Wade and Herriot streets. The site contains a local Heritage item being the

former Railway Hotel as detailed as item 5 of the LEP 2012.



The application was submitted for the construction of a Tourist & Visitor Accommodation

facility.

The site will be used as worker and tourist accommodation containing:

Two (2) transportable buildings with four (4) four bedrooms and private bathrooms.


16 May 2017 38


STATUTORY FRAMEWORK


The site is zoned RU5 – Village zone with Tourist and Visitor Accommodation being

permissible within the zone subject to development consent.

Objectives of zone

To provide for a range of land uses, services and facilities that are associated with a rural

village.

To promote development in existing towns and villages in a manner that is compatible

with their urban function.

To ensure there are opportunities for economic development.

To ensure the provision of business and retail based uses are grouped within and around

existing activity centres.

To encourage tourist and visitor related development.




Council Policy No. 110 – Development Applications – Determination by Council Policy

Public consultation



Notifications – landowners/occupiers: 6 adjoining and surrounding owners were notified of

the proposal.

Newspaper advertisements: Area News, Wednesday 19th

April 2017.


April 2017 and Ended: 2nd

May 2017.

Exhibition venues




No public submissions were received regarding the Application, with two people wishing to

be removed from the petition as they sign the petition under pressure from the organiser.

At the conclusion of the advertising period NO submissions had been received.

CONSIDERATION

The Environmental Planning & Assessment Act Section 79C


accordance with Section 79C of the Act. Significant issues have been considered and are

discussed below. On balance, the development is considered acceptable and is recommended

for approval.



16 May 2017 39

Context and setting

The proposed development is located on land with the RU5 – Village zone with only low

density residential type development being undertaken in the surrounding area.

The Carrathool Local Environmental Plan 2012, states one of the objectives in the Village

zone is “To encourage tourist and visitor related development” and therefore the site may be

considered suitable for this type of development, subject to consideration of all other issues.

The vacant heritage building on the site fronts the Wade street frontage, with little to no

impact expected as a result of the proposed placement of the transportable style buildings in

the rear of the property. The current owners are looking to re-establish the old building and

therefore retain the building with some heritage value.

Carrathool Shire Council has no development controls for this type of development and

therefore there are no specific restrictions on the number of people that are permitted on the

site.

The available external open space is considered adequate to allow for recreation.

The current water and associated infrastructure are adequate to cater for this development,

with additional onsite sewerage management and solid waste management to be required for

the development.

The proposed development site is not affected by any Section 88B restrictions that disallow

such a development.

Access, transport & traffic

The proposed development provides adequate space for an on-site parking space per room.

The Carrathool Shire Council has no development controls for Parking and therefore does not

provide any parking requirements for this type of development, nor are there any specific

requirements within the Roads and Maritime Services ‘Guide to Traffic Generating

Developments’.

A review of several development control plans from other Council areas has found that a

variety of differing controls from 1 space per 4 beds to 1 space per 20 beds (non-inclusive of

staff parking). Given the sites regional location a rate of 1 space per 10 beds is recommended

as a suitable standard for this development.

All car parking must comply with AS/NZS 2890.1:2004 Parking facilities - Off-street car

parking.

The proposal is considered to provide sufficient car parking spaces and will not result in any

unacceptable impacts to the surrounding area, due to the number of vehicles that will access

the site.

Public domain

The main heritage building will remain clearly visible from the public road, however the new

structures are to the rear of the property with minimal impacts expected to be placed on the

public domain from a visual aesthetics perspective.


16 May 2017 40

The proposed external buildings on the site are not considered to adversely impact any visual

amenity of the local area. However these are not expected to affect the use of these spaces.

Social impacts on the locality

The proposed development will have the provision of an onsite manager located at the

adjoining property and therefore there will be controls in place to prevent potential noise and

associated impacts from occurring.

This has the potential to create noise transmission by the fact the only recreations area is

located external to the buildings, however all meals and socialising will be conducted at the

hotel adjacent to the property.

Vehicular and pedestrian access to and from the property have no real potential to impact the

adjoining dwellings, due to the pedestrian and vehicular access being via the proposed access

on the Herriott Street frontage.

There is the potential for the proposal to give rise to some level of antisocial behaviour and

noise associated with such activity. This type of noise has a high potential to impact on the

amenity of the surrounding properties, however due to the fact that the site will have an

onsite manager and associated staff, these are not considered to be of concern.

Economic impacts on the locality

The establishment of any business or development is subject to the applicant believing that

there is opportunity for additional competition in that field and there are no planning grounds

on which a development can be refused due to the possible competition or impacts it may

have on existing similar businesses.

There are no known negative economic impacts expected as a result of this development.

Cumulative impacts

The increase of the amount of accommodation on the site is considered reasonable, with no

adverse impacts expected as a result of the additional rooms.

CONCLUSION



Act. The application has been notified in accordance with the Regulations. All submissions

received in the period prescribed by the Regulations have been considered.

On balance, it is considered that the type of activity and use is appropriate on the site given

its current zoning, location and the scale of the accommodation proposed is acceptable.





16 May 2017 41




Policy implications

All policy implications have been detailed within the report.

Risk implications




Nil




Planning & Assessment Act, 1979, determine the Development Application 2017/036 for

the establishment of a Tourist & Visitor Accommodation facility at Lot 6 Section 1

DP758231, 11 Wade Street, Carrathool be APPROVED with the Development Consent

conditions presented below.


16 May 2017 42


CONDITIONS FOR DA 2017/036 – REASONS

The reasons for the imposition of conditions are:

to comply with the provisions of Carrathool Local Environmental Plan 2012

to ensure the development is completed in accordance with the conditions of

consent and approved plans;

to ensure public health and safety;

to preserve the environment and existing or likely future amenity of the area.

ADMINISTRATION

1. Inconsistency between documents

In the event of any inconsistency between conditions of this consent and the

drawings/documents referred to above, the conditions of this consent prevail.

2. Lapsing of Consent

In order that the development of the land is undertaken in an orderly and coordinated manner,

the development consent shall lapse 5 years after the determination.

3. Prescribed Conditions

The Applicant shall comply with the prescribed conditions of development consent under

clause 98 of the Regulation.

4. Construction Certificate – Building




Building Code of Australia PRIOR to any works commencing.

NOTE 1: No building, engineering, excavation work or food premises fitout must be

carried out in relation to this development until the necessary Construction

Certificate has been obtained.

NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE

RECEIVED THE CONSTRUCTION CERTIFICATE, even if you made an

application for a Construction Certificate at the same time as you lodged

this Development Application.

NOTE 3: It is the responsibility of the applicant to ensure that the development

complies with the provision of the Building Code of Australia in the case of

building work and the applicable Council Engineering Standards in the case

of subdivision works. This may entail alterations to the proposal so that it

complies with these standards.

5. Site Signage




16 May 2017 43









b) building work carried out on premises that must be occupied continuously

(both during and outside work hours) while the work is being carried out.

6. Notice of commencement

The applicant is to submit to Council, at least two (2) days prior to the commencement of

any works, a Notice of Commencement of Building Works.

7. Advertising Signage

No signs or advertising material must be erected on or in conjunction with the proposed

occupation of the site without Council’s prior consent.

8. Developer Costs

The developer is responsible for any costs relating to alterations and extensions of existing

roads, drainage and services for the purposes of the development.

9. Access for People with Disabilities

Provision must be made in the building and on the site for:

a) access to the building for people with disabilities in accordance with the Building

Code of Australia;

b) toilet facilities for people with disabilities in accordance with the Building Code

of Australia, and such toilet facilities must be accessible to all persons working

in, or using, the building; and

c) one motor vehicle parking space on the site for the exclusive use of people with

disabilities in accordance with the Building Code of Australia.

NOTE: The applicant must ensure that these matters are addressed in the plans and

specifications submitted with the application for a Construction Certificate.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

10. Details of Materials, Colours and Finishes

Final design details of the proposed external materials and finishes of fencing and external

buildings shall be submitted to and approved by the Council prior to the issue of a

Construction Certificate.

11. Reflectivity

The visible light reflectivity from building materials used on the facades of the buildings or

fencing shall be designed so as not to result in glare that causes any nuisance

or interference to any person or place. Details are to be provided to the satisfaction of the

Certifying Authority prior to the issue of a Construction Certificate.


16 May 2017 44

12. Number of Car Spaces

The minimum number of car spaces to be provided for the development shall comply with

the table below. Details confirming the parking numbers shall be submitted to the satisfaction

of the Certifying Authority prior to the issue of a Construction Certificate.

Car parking allocation Number

Guest Spaces - 4

Staff Spaces – 1

13. Car Park Layout

a. The layout of the car park shall comply with Australian Standard AS2890.1: 1993

Parking Facilities Part 1: Off Street Parking. All parking spaces are to be line

marked.

b. Details demonstrating compliance with these requirements shall be submitted to

the satisfaction of the Certifying Authority prior the issue of a Construction

Certificate.

DURING CONSTRUCTION

14. Plumbing and Drainage Works

Any sewer or stormwater works associated with the development are to meet the

requirements of the AS3500 and the New South Wales Plumbing Code of Practice. In this

regard, it may be necessary for you to contact a Licensed Plumber and Drainer.

A Plumbing Permit must be obtained by a Licensed Plumber and Drainer, prior to any sewer

or stormwater work being carried out on site. Further, a final inspection must be carried out

upon completion of plumbing and drainage work and prior to occupation of the development.

15. Plumbing Inspections

The applicant must obtain a Compliance Certificate pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, as amended from Council or an

accredited certifying authority certifying that the plumbing work identified in column 1 has

been installed in accordance with AS/NZS 3500 and New South Wales Code of Practice,

Plumbing and Drainage. For the purposes of obtaining the Compliance Certificates the

plumbing works must be inspected by the accredited certifying authority at the times

specified in Column 2.

COLUMN 1 COLUMN 2

A Internal Drainage When all internal plumbing work is installed and prior to

concealment.

B External Drainage When all external plumbing work is installed and prior to

concealment.

C Stormwater Drainage When all external stormwater drainage work is installed

and prior to concealment.

D Stack Work When all work is installed and prior to concealment.

E Final Prior to occupation of the building.


16 May 2017 45

16. Rubbish and Debris

All building rubbish and debris, including that which can be wind-blown, must be contained

on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's

Waste Management Centre. The container must be erected on the building site prior to work

commencing.

Materials and sheds or machinery to be used in association with the construction of the

building must not be stored or stacked on Council’s footpath, nature strip, reserve or

roadway.

NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on

any adjoining public reserve, footway, road or private land.

NOTE 2: The applicant must retain weighbridge certificates, receipts or dockets that

clearly identify where waste has been deposited. Documentation must include

quantities and nature of the waste. This documentation must be provided to Council

prior to application for an Occupation Certificate for the development.

NOTE 3: The suitable container for the storage of rubbish must be retained on site until

an Occupation Certificate is issued for the development.

17. Approved Plans to be On-site

A copy of the approved and certified plans, specifications and documents incorporating

conditions of approval and certification shall be kept on the site at all times and shall be

readily available for perusal by any officer of the Council or the PCA.

18. External Lighting

External Lighting shall comply with AS4282:1997 Control of the Obtrusive Effects of

Outdoor Lighting.

19. Hours of Operation



process. Such activities must only be undertaken Monday to Friday 7.00 am to 6.00 pm and

Saturday 8.00 am to 1.00 pm, excepting public holidays.

20. Change of Building Use

The building in respect of which there is a change of building use must comply with the

Category 1 fire safety provisions applicable to the new use.

NOTE 1: Prior to occupation of the building, the owner must submit to Council a Fire

Safety Certificate with respect to each essential service installed in the

building.

NOTE 2: Category 1 fire safety provision means the following provisions of the

Building Code of Australia, namely, EP1.3, EP1.4, EP1.6, EP2.1 and EP3.2

in Volume One of that Code and P2.3.2 of Volume Two of that Code.


16 May 2017 46

PRIOR TO OCCUPATION OR COMMENCEMENT OF USE

21. Fire Safety Certificate

A Fire Safety Certificate shall be furnished to the PCA for all the Essential Fire or Other

Safety Measures forming part of this approval prior to issue of any Occupation Certificate. A

copy of the Fire Safety certificate must be submitted to the consent authority and Council by

the PCA.

22. Annual Fire Safety Statement

An Annual Fire Safety Statement must be provided to Council and the NSW Fire Brigade

commencing within 12 months after the date on which the consent authority initial Fire

Safety Certificate is received.

POST OCCUPATION

23. Annual Fire Safety Certification

The owner of the building shall certify to Council every year that the essential services

installed in the building for the purpose of fire safety have been inspected and at the time of

inspection are capable of operating to the required minimum standard. This purpose of this

condition is to ensure that there is adequate safety of persons in the building in the event of

fire and for the prevention of fire, the suppression of fire and the prevention of spread of fire.

24. Loading and Unloading

All loading and unloading of service vehicles in connection with the use of the premises shall

be carried out wholly within the site at all times.

25. Unobstructed Driveways and Parking Areas

All driveways and parking areas shall be unobstructed at all times. Driveways and car spaces

shall not be used for the manufacture, storage or display of goods, materials or any other

equipment and shall be used solely for vehicular access and for the parking of vehicles

associated with the use of the premises.

26. Hours of Operation

The hours of operation shall be restricted to between 7am to 10pm Monday to Sunday and

Public Holidays.

27. Noise Control – Plant and Machinery

Noise associated with the operation of any plant, machinery or other equipment on the site,

shall not exceed 5dB(A) above the background noise level when measured at the boundary of

the site.


16 May 2017 47

ATTACHMENT


16 May 2017 48

10.7 Development Application 2017/038 – Illuminated Advertising Sign



Attachment: Site plan and elevations

Background

SUMMARY

On the 19th

April 2017, Carrathool Shire Council received a development application (DA)

and supporting documentation from James McMahon for the erection of a 6m high

illuminated flag sign at Lot 19 Section 17 DP 257 being 8 Grattan Street, Hillston.

The subject site is located within the RU5 – Village zone zone.

The proposal comprises the construction of a 6m high sign at the front of the property, with

the placement requiring a variation to the building line setback as it is proposed to have a

zero setback instead of the 6m as per the Building Line policy.

The proposed development has a capital investment value of $5,000 and is to be assessed as

local development.

The site is located on an extension of the Kidman Way, which resulted in the application

being forward to RMS for comment.

The application is referred for Council determination, as a variation to the Building Line is

required and is therefore required by Council Policy – Development Applications to be

determined by Council.


consent.

Site Context

The site is referred to as Lot 19 Section 17 DP 257 being 8 Grattan Street, Hillston in the


The site is a rectangular shaped corner allotment is the site of the existing BP service station

and has a lot size of 1,011m2.

The existing buildings on the site are single storey with a low pitched skillion roof over the

fuel filling area. The concrete apron extends across the majority of the site.



The application was submitted for the erection 6m high illuminated flag sign.



16 May 2017 49

STATUTORY FRAMEWORK


The site is zoned RU5 – Village with residential dwellings being permissible within the zone

subject to development consent.

Objectives of zone

To provide for a range of land uses, services and facilities that are associated with a rural

village.

To promote development in existing towns and villages in a manner that is compatible

with their urban function.

To ensure there are opportunities for economic development.

To ensure the provision of business and retail based uses are grouped within and around

existing activity centres.

To encourage tourist and visitor related development.




Council Policy No. 110 – Development Applications – Determination by Council

Policy

Council Policy No. 71 – Building – Building Line

Public consultation



Notifications – landowners/occupiers: 7 adjoining and surrounding owners were notified of

the proposal.


April 2017 and Ended: 9th

May 2017.

Exhibition venues




No public submissions were received regarding the Application.

CONSIDERATION

The State Environmental Planning Policy No 64—Advertising and Signage and

Environmental Planning & Assessment Act Section 79C


accordance with State Environmental Planning Policy No 64—Advertising and Signage

Section 79C of the EP & A Act.



16 May 2017 50

Site suitability

The proposed development is located on land with the RU5 – Village zone, with the current

site being used as an operational service station that is permissible within the zone subject to

development consent.

The proposed 6m high illuminated flag sign proposes a zero setback which is not inconsistent

with nearby properties and the expected infrastructure associated with a service station that is

required to clearly advertise the fuel prices.

The application was referred to RMS for concurrence, this no objection raised and conditions

provided.

The sign is illuminated and will be operated between 6am and 10pm, and turned off outside

of these hours and the external lighting shall comply with AS4282:1997 Control of the

Obtrusive Effects of Outdoor Lighting.

CONCLUSION



Act. The application has been notified in accordance with the Regulations.

On balance, it is considered that the signage and use is appropriate on the site given the

current zoning and location of the sign and the proposed is considered acceptable.

The variation to the setback is considered to have minor interference to the existing

streetscape in this location and is recommended for approval.







Policy implications

The variation to Council Policy No. 71 – Building – Building Line, has been discussed within

this report and recommended that the request be approved.

Risk implications




Nil


16 May 2017 51




Planning & Assessment Act, 1979, determine the Development Application 2017/038 for

6m high illuminated flag sign at Lot 19 Section 17 DP 257 being 8 Grattan Street,

Hillston be APPROVED with the Development Consent conditions presented below.


16 May 2017 52


1. GENERAL

The advertising signage shall be designed and located so as to comply with the following:-

a) the sign display shall not include:-

Any flashing lights.

Electronically changeable messages.

Animated display, moving parts or simulated movements.

Complex display that holds motorist’s attention beyond “glance appreciation”.

Display resembling traffic signs or signals, or giving instruction to traffic by using

words such as ‘halt’ or ‘stop’.

b) The proposed advertising sign and support structure shall be located wholly within the

confines of the property boundaries and not protrude over any adjoining road reserve.

c) The method and intensity of illumination of the sign shall not be directed or

transmitted in such concentration or intensity as to cause distraction or glare to

motorists.

d) Any proposed sign and supporting structures to be located within close proximity to a

road reserve is required, as a minimum, to comply with the wind loading requirements

as specified in AS1170.1 Structural design actions – Permanent, imposed and other

actions and AS1170.2 Structural design actions – wind actions.

e) Any proposed advertising signage shall not obstruct any road regulatory, safety or

directional signage in the vicinity.

f) The sign shall not pose any risk to pedestrian safety.

REASON: It is in the public interest that adequate safety measures are provided. Section

79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.

2. SITE SURVEY& IDENTIFICATION

Prior to the footing inspection, the subject lot in which the sign is to be placed must have all

boundaries clearly identified by a registered land surveyor with pegs located in a way to

ensure the sign and associated infrastructure can be entirely located within the property

boundaries.

REASON: As the lot boundaries are undefined and to ensure the sign can be setback from

the boundaries to ensure the entire sign and associated infrastructure is within the designated

property boundaries. Section 79C (1)(b) and (e) of the Environmental Planning and


3. COMPLIANCE WITH THE BUILDING CODE OF AUSTRALIA

All building work must be carried out in accordance with the requirements of the Building

Code of Australia (as in force on the date the application for the relevant Construction

Certificate or Complying Development Certificate was made).

REASON: To ensure the development complies with the requirements imposed under

Clause 98 of the Environmental Planning and Assessment Regulations 2000, as amended, and

Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended.

4. CONSTRUCTION CERTIFICATES




16 May 2017 53


Building Code of Australia PRIOR to any works commencing.

It is the responsibility of the applicant to ensure that the development complies with the

provision of the Building Code of Australia in the case of building work and the applicable

Engineering Standards in the case of structural or road works. This may entail alterations to

the proposal so that it complies with these standards.

NOTE 1: No building, engineering or excavation or civil work may be carried out in

relation to this development until the necessary Construction Certificate has been

obtained.

NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED

THE CONSTRUCTION CERTIFICATE, even if you made an application for a

Construction Certificate at the same time as you lodged this Development Application.





5. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES











b) building work carried out on premises that must be occupied continuously (both

during and outside work hours) while the work is being carried out.

REASON: It is in the public interest that adequate safety measures are provided. Section

79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.

6. CONFORM WITH APPROVED PLANS

The development shall take place in accordance with the approved development plans as

submitted with DA 2017/038. Any alterations or additions marked by Council on the

approved plans and/or the specifications must be carried into effect.

REASON: It is in the public interest that work is carried out in accordance with the

approved plans. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979,

as amended.


16 May 2017 54

7. EXTERNAL LIGHTING

External Lighting shall comply with AS4282:1997 Control of the Obtrusive Effects of

Outdoor Lighting.

REASON: That lighting doesn’t adversely interfere with the local amenity. Section

79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended.

8. CONSTRUCTION - HOURS OF OPERATION



process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and

Saturday 8.00am to 1.00pm, excepting public holidays.

REASON: To not adversely interfere with the local amenity. Section 79C(1)(b) of the


9. HOURS OF OPERATION

The applicant must ensure that the lighting only operates between 6am to 10pm and is turned

off outside of these hours.

REASON: To not adversely interfere with the local amenity. Section 79C(1)(b) of the


10. OCCUPATION CERTIFICATE

The applicant must obtain an Occupation Certificate, pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, from either Council or an accredited

certifying authority, prior to occupation of the building.

NOTE: The issuing of an Occupation Certificate does not necessarily indicate that all

conditions of development consent have been complied with. The applicant is

responsible for ensuring that all conditions of development consent are

complied with.

REASON: It is in the public interest that an Occupation Certificate be issued prior to

occupation of the building. Section 79C (1)(e) of the Environmental Planning and



16 May 2017 55

ATTACHMENT


16 May 2017 56


16 May 2017 57

10.8 Finance Report – Statement of Bank Balances – April 2017 FM:RPT:SR

Author: Director Corporate & Community Services

Purpose: Statement of Bank Balances – April 2017

Attachment: Nil

Background

The reconciliation of Council’s main bank account with the cash book controls within the

Practical System for the month of April 2017 has now been completed, as shown in the table

below:


That the Council receive the Statement of Bank Balances for April 2017 and confirm

payment of accounts as summarised in the reconciliation statement totalling

$3,357,736.32.


16 May 2017 58

10.9 Finance Report – Investments Schedule – April 2017 FM:RPT:SR


Purpose: Schedule of Investments – April 2017

Attachment: Nil

Background

The following tables provide an overview of Council’s investments as at 30 April 2017 as

well as the changes that occurred during the month:


16 May 2017 59

Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/04/2017

Closing Balance

30/04/2017

Change During

April 2017

IBD’s 12,995,109.48 11,126,731.72 (1,868,377.76)

On Call Funds 595,428.70 396,222.16 (199,206.54)

Total 13,590,538.18 11,522,953.88 (2,067,584.30)

Analysis – Change During Month:

Change During

April 2017

ADD – Interest Incorporated in IBD’s Rolled Over 4,589.39

ADD – New IBD’s 0

LESS – IBD’s recalled (1,872,967.15)

ADD – Interest from On Call Funds 795.96

LESS – On Call Funds recalled (500,002.50)

ADD – Funds applied to On Call Funds 300,000.00

Total Change for Month (2,067,584.30)

Funds Held on Behalf of Other Organisations:

The Schedule of Investments includes one separate deposit that Council is holding in trust.

IBD with Bank West – Ref No. 45455760 $37,773.57


That Council receive the Schedule of Investments as at 30 April 2017.


16 May 2017 60

10.10 Operational Plan 2016/17 – Budget Review Statement for 3rd Quarter of

2016/17 FM:AUD:REP


Purpose: Review Revenue & Expenditure Projections – 3rd

Quarter of 2016/17

Separately Circulated: Consolidated Budget Review Statement – 3rd

Quarter of 2016/17

Background

Council is required to report not later than 2 months after the end of each quarter (except the

June quarter), a budget review statement that shows, by reference to the estimate of income

and expenditure set out in the statement of the Council’s Revenue Policy included in the

Operational Plan for the relevant year, a revised estimate of the income and expenditure for

that year.

This separately circulated Budget Review Statement relates to the General Fund, Water

Supply & Sewer Services for the first 9 months of 2016/17 from 1 July 2016 to 31 March

2017.

This Statement provides a global analysis of actual revenue and expenditure for the 3rd

Quarter of 2016/17 and includes therein the following summaries:

General Fund Revenue Summary;

General Fund Operational Expenditure Summary;

General Capital Expenditure;

Schedule of Plant acquisitions and sales;

Schedule of General Fund Vote Variations;

Water Services Financial Summary,

Sewer Services Financial Summary,

Water & Sewer Capital Expenditure

Movements associated with External & Internal Restrictions on Cash & Investments.

Financial Implications

General Fund Proposed Vote Variations for 3rd

Quarter of 2016/17:

Following consultations with the Directors and relevant Managers there are significant

number of vote variations for the 3rd

Quarter of 2016/17 – which are listed in the “Schedule

of Vote Variations” incorporated in the Budget Review Statement.

Water Supply Services and Sewer Services:

There are no vote variations for water & sewer services.

General Fund - Adjusted Bottom Line Analysis:

The adopted Operational Plan for the General Fund showed a balance budget for 2016/17.

The net vote variations for the 3rd Quarter of 2016/17 results in an increased surplus of

$632,391.

This adjustment represents increased revenue of $71,290 plus decreased Operational

Expenditure of $22,000 and Capital Expenditure of $9,653 plus the 2nd

Quarter surplus of

$529,488.


16 May 2017 61

Contracts Awarded by Council:

The following table provides details of various contracts and the payments than have been

made by Council:

Contract Details Contract value

Net of GST

Less Payments to

31 March 2017

Balance

remaining as at

31 March 2017

Design, Installation and Commissioning-

Rankins Springs Potable Water Treatment

Plant – SAS Water Solutions Tender No

2016-009 (15/10/2015 Min 1146)

$544,476.36 $501,016.14 $43,460.22

Rankins Springs Potable Water Reticulation

System – Chiverton Estate Pty Ltd. Tender

No 2016-003 (15/12/2015 Min 1215)

$400,990.00 $280,693.00 $120,297.00

Solar Panels Installation Goolgowi &

Hillston Pump Stations – Riverina

Complete Solar. Tender No 2016-004

(15/12/2015 Min 1217)

$259,754.00 $155,117.99 $104,636.01

Hillston Pool Upgrade – Stage 2 Main Pool

– Total Creations & Services

Tender No 2016-006

(16/02/2016 Min 1260)

$697,500.00 $697,500.00 $0.00

Lachlan Street Levee Construction – Stage

2 – Central West Civil

Tender No 2016-007

(19/04/2016 Min 1316)

$592,621.20 $12,870.09 $579,751.11

Replacement Plant No 2055 – Kenworth

Prime Mover – Inland Truck Centre

Tender 2017-001

(27/09/2016 Min 30)

$299,678.82 $299,678.82 $0.00

Replacement Plant No 3519 – Caterpillar

Motor Grader – Westrac Pty Ltd. Tender

2017-002

(27/09/2016 Min 31)

$385,000.00 $385,000.00 $0.00

Water Mains Replacement at Hillston- Pipe

Replacement Solutions Pty Ltd, Tender

2017-003(15/11/2016 Min 81)

$199,121.00

$191,042.50

$8,078.50

Water Mains Replacement

Yoolaroi/Melbergen- Chiverton Estate Pty

Ltd, Tender 2017-004

(15/11/2016 Min 82)

$175,026.20

$0.00

$175,026.20

Totals $3,554,167.58 $2,522,918.54 $1,031,249.04

Legal Fees Incurred – as at 31 March 2017:

Details of legal fees paid are shown below:

Details

Expenditure for

1st

& 2nd

Quarter of

2016/17

Expenditure for

3rd

Quarter of

2016/17

Total to

31 March 2017

Easements – Lachlan Street Levee Bank $5,087.96 $3,438.52 $8,526.48

Debt Recovery $780.00 $1,494.64 $2,274.64

Admin Legal Fees $3,052.92 $11,444.80 $14,497.72

Totals $8,920.88 $16,377.96 $25,298.84


16 May 2017 62

Cash & Investments Held – as at 31 March 2017:

As at 31 March 2017, Council had the following cash amounts (which had been reconciled

to the various control accounts within the Practical System) namely:

Cash at Bank (All Funds) $ 260,323.56

Investments (On Call & Term Deposits) $13,590,538.18

Cash & Investments – as at 31/03/2017 $13,850,861.74

Statutory Implications

Local Government (General) Regulation 2005 - Reg 203

203 Budget review statements and revision of estimates

(1) Not later than 2 months after the end of each quarter (except the June quarter), the

responsible accounting officer of a council must prepare and submit to the council a

budget review statement that shows, by reference to the estimate of income and

expenditure set out in the statement of the council’s revenue policy included in the

operational plan for the relevant year, a revised estimate of the income and expenditure

for that year.

(2) A budget review statement must include or be accompanied by:

(a) a report as to whether or not the responsible accounting officer believes that the

statement indicates that the financial position of the council is satisfactory, having

regard to the original estimate of income and expenditure, and

(b) if that position is unsatisfactory, recommendations for remedial action.

(3) A budget review statement must also include any information required by the Code to

be included in such a statement.

Policy Implications

Nil to this report

Risk Implications

Nil to this report


6.4.2 Provide a framework that fosters good governance

Report by Responsible Accounting Officer:

The following statement is made in accordance with Clause 203 (2) of the Local Government

(General) Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for Carrathool Shire Council for

the Quarter ended 31 March 2017 indicates that Council’s projected financial position at

30 June 2017 will be satisfactory at year end, having regard to the projected estimates of

income and expenditure and the original/revised budgeted income and expenditure.


That the Budget Review for the 3rd

Quarter of 2016/17 be received and the vote

variations as listed in the Budget Review Statement be made.


16 May 2017 63

10.11 Use of Rural Transaction Centre Meeting Room FILE PATH

Author: Manager Finance & Administration

Purpose: Seeking permission for use of facility

Attachment: Correspondence received via email on 4 April 2017

Background

The Griffith Aboriginal Medical Service is seeking Council’s consent to the proposed use of

a meeting room at the Hillston Library/Rural Transaction Centre (RTC), each Tuesday, for a

period of approximately 90 minutes to conduct “SMART Recovery” meetings.

A copy of the correspondence received is attached to this report. This correspondence seeks

Council’s on-going support. Also, attached to the report is an information document that

provides details of the SMART Recovery Program.

The matter has been discussed with the Library Manager, who has indicated that the preferred

room to conduct such meetings would be the RTC Meeting Room in preference to the

Library Meeting Room – as the Library Meeting room is used quite frequently – normally

without any definite forward bookings.

There is a separate air conditioning unit for the RTC Meeting Room, which would need to be

turned on and off before and after each meeting. It is also anticipated that it would take

approximately 15 minutes to clean the room after use.

The current adopted fee for the use of the facility is $15.00 for half a day and $30.00 all day,

this fee has not increase in many years. The request made seeks exemption from this adopted

fee.


Either the loss of income of $60 per month.


Nil

Policy implications

In accordance with the Council’s Donations, Assistance and Sponsorship Policy.

Risk implications

Nil


1.6.1 Promote access to programs and services to support and foster strong mental health.

Work with service providers and other agencies to provide local opportunities for

support and advice.


That Council not waive the adopted fee for use of the Rural Transactional Centre

meeting room for the Griffith Aboriginal Medical Service due to the on going nature of

the request.


16 May 2017 64

ATTACHMENT


16 May 2017 65


16 May 2017 66

10.12 Use of Hillston District Office Boardroom FILE PATH

Author: Manager Finance & Administration

Purpose: Seeking permission for use of facility

Attachment: Correspondence received via email on 9 May 2017

Background

The Hillston Billylids is seeking Council’s consent to the proposed use of a meeting room at

the Hillston District Office boardroom facilities on Friday 19th

May from 5.30 pm to 9.30 pm

and Saturday 20th

May from 7.00 am to 12.00 am.

Hillston Billylids is a non-profit community based and managed centre that assists within the

community.

There is a separate air conditioning unit for the Meeting Room, which would need to be

turned on and off before and after each meeting. It is also anticipated that it would take

approximately 15 minutes to clean the room after use. Also unless a staff member attends

this voluntary there would be the cost of wages.

The current adopted fee for the use of the facility is $25.00 for half a day and $50.00 all day,

this fee has not increase in many years. The request made seeks exemption from this adopted

fee.

This request has been submitted to Council as the Donations, Assistance and Sponsorship

Policy accidentally omitted facilities from the section of the policy that covered waiver of

fees.


Either the loss of income of at least of $75.


Nil

Policy implications

In accordance with the Council’s Donations, Assistance and Sponsorship Policy.

Risk implications

Nil


3.4.2 Promote access to programs and services to support and foster strong mental health.

Work with service providers and other agencies to provide local opportunities for

support and advice.


a) That Counciil waive the adopted fee for use of the Hillston District Office

boardroom meeting room for the Hillston Billylids if a staff member volunteers.

b) That Council amend the Donations, Assistance and Sponsorship Policy to include

facilities in the waiver of fees section.


16 May 2017 67

ATTACHMENT


16 May 2017 68

10.13 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services

Purpose: Plant Report as per 4 May 2017

Attachment: Nil

Background

PLANT

NO

HOURS

KMS

TYPE DETAILS

2053 167,378 km Isuzu Tipper (6 yr old) Replace engine rear main oil seal

Replace flywheel and clutch assembly

2056 261,453 km Kenworth Prime Mover Replace all cab mounts

Replace drivers side door window

2584 25,000 km Tandem Dolly Free up turntable and run remote grease lines

2054 235,282 km Paveliner Truck Replace all shock absorbers, shackle pins

and bushes

Replace spring hangers on front of rear axle

Have truck wheel aligned

3520 9,021 hrs Cat 140M Grader Fit new wear strips and adjust circle

Replace blade slides

3525 510 hrs Cat 140M Grader Replace rear engine oil seal and partial

engine overhaul

Replace transmission input housing seals

(Repairs under Warranty)


Nil to this report


Nil to this report

Policy implications

Nil to this report

Risk implications

Nil to this report


Nil to this report


That the Plant Report for May 2017 be received.


16 May 2017 69

10.14 Vehicle Update 1289, 1543 PES:ACQ:VR

Author: Manager Fleet & Town Services

Purpose: Vehicle Update

Attachment: Nil

Background

The following items of plant are proposed for replacement.

Plant No 1289 Toyota RAV 4 Wagon – HACC Vehicle (Separately Funded)

Plant No 1543 Toyota Dual Cab 4x2 Utility – Ranger’s Vehicle

Advertisements were placed on the Council’s Website, in the Spectator on 26 April 2017 and

in the Area News on 21 April 2017 closing on 3 May 2017.


Nil to this report


This item is classified CONFIDENTIAL under section 10A(2)(d) of the Local Government

Act 1993, which permits the meeting to be closed to the public for business in relation to the

following:

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council

Council is asked to consider this report on Vehicle Updates in Closed Council under the

provisions of section 10A(2)(d) of the Local Government Act 1993.

Policy implications

Nil to this report

Risk implications

Nil to this report


Nil to this report


That Council resolve into closed council pursuant to Section 10A(2)(d) of the Local

Government Act 1993.


16 May 2017 70

11. Committee Reports

Nil

12. Next Meeting

The next Ordinary Meeting of Council will be held in Hillston on Tuesday 27 June 2017

commencing at 10.00 am.