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ORDINARY MEETING OF COUNCIL
Condobolin
23 October, 2013
Council Chambers
Commencing at 9.00am
This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 23 October, 2013 in the
Council Chambers, Molong Street, Condobolin
LACHLAN SHIRE –THE HEART OF NSW
Our Vision:
For the Lachlan Shire to be a resilient community
providing economic and social growth, through
evolving, agricultural, business and mineral activities
Mission:
To engage the community, providing and delivering
progressive services whilst implementing a long term
strategic plan leading to the social and economic
benefit of the community
This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
ORDINARY MEETING 23 OCTOBER 2013
AGENDA
1.0 CONFIRMATION OF THE MINUTES ................................................................................................................... 5
2.0 LEAVE OF ABSENCE .......................................................................................................................................... 5
3.0 MAYORAL MINUTE ........................................................................................................................................... 6
4.0 PUBLIC FORUM ................................................................................................................................................ 7
5.0 DISCLOSURE OF INTEREST ................................................................................................................................ 8
6.1 GENERAL MANAGER ........................................................................................................................................ 9
6.1.1 GENERAL MANAGERS REPORT - MONTH OF OCTOBER ............................................................................. 9
6.1.2 CODE OF MEETING PRACTICE ................................................................................................................ 18
6.1.3 MEETING SCHEDULE ............................................................................................................................. 21
6.1.4 COMMUNITY GRANTS PROGRAM REVIEW ............................................................................................. 26
6.1.5 COMMUNITY GRANTS PROGRAM REVIEW ............................................................................................ 33
6.1.6 UPDATE - GUM BEND LAKE FREE CAMPING ............................................................................................ 35
7.2 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE .................................................................................. 38
7.2.1 FINANCE AS AT 30 SEPTEMBER 2013 ......................................................................................................... 38
8.3 ENVIRONMENT & PLANNING ......................................................................................................................... 41
8.3.1 REPORT ON COWAL GOLD MINE ENVIRONMENTAL ASSESSMENT .......................................................... 41
8.3.2 DEVELOPMENT APPLICATIONS FOR SEPTEMBER 2013 ........................................................................... 46
8.3.3 AMENDMENT TO THE STATE ENVIRONMENTAL PLANNING POLICY (MINING, PETROLEUM PRODUCTION
AND EXTRACTIVE INDUSTRIES) 2007 (MINING SEPP) ............................................................................................ 48
9.4 INFRASTRUCTURE SERVICES ........................................................................................................................... 53
9.4.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30TH SEPTEMBER 2013 ......................... 53
9.4.3 STREET TREE REMOVAL 10 CONAPAIRA STREET LAKE CARGELLIGO ......................................................... 67
7.3.4 WEEDS MANAGEMENT STAYING WITH LOCAL GOVERNMENT ................................................................ 69
9.4.5 PROPOSED ROAD CLOSURES IN THE MULLA & TOTTENHAM LOCALITIES ................................................. 71
9.4.6 PROPOSED ROAD CLOSURES IN THE DANDALLO LOCALITY ..................................................................... 77
9.4.7 CENTROC REGIONAL FUEL TENDER ........................................................................................................ 83
9.4.8 SUPPLY AND DELIVERY OF GRAVEL HAULAGE TRUCKS ............................................................................ 89
8.4.9 MEDIUM TRUCKS REPLACEMENT CORRECTION 2013 ........................................................................... 107
8.0 DEPUTATIONS .............................................................................................................................................. 114
10.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ................................................ 115
11.0 NOTICES OF MOTION ................................................................................................................................... 115
11.0 DELEGATES REPORT ..................................................................................................................................... 116
12.0 CORRESPONDENCE....................................................................................................................................... 117
12.1 TOTTENHAM WELFARE COUNCIL INC. ................................................................................................. 117
12.2 NSW DEPARTMENT PLANNING & INFRASTRUCTURE ............................................................................ 117
13.0 COMMON SEAL ............................................................................................................................................ 118
This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ......................................................................................... 119
15.0 MATTERS RULED URGENT BY THE MAYOR ................................................................................................... 120
16.0 CLOSED SESSION ........................................................................................................................................... 121
17.0 ATTACHMENTS ............................................................................................................................................. 122
This is Page No.5 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
1.0 CONFIRMATION OF THE MINUTES
RECOMMENDATION
That the Minutes of the Ordinary Council Meeting held 21st August, 2013 be
received and noted.
(/)
2.0 LEAVE OF ABSENCE
RECOMMENDATION
That leave of absence be granted for
(/)
This is Page No.6 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
3.0 MAYORAL MINUTE
This is Page No.7 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
4.0 PUBLIC FORUM
This is Page No.8 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
5.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s
Code of Conduct regulate the way in which Councillors and staff of Council conduct
themselves to ensure that there is no conflict between their private interests and their
public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has
an interest in a matter to be considered at a meeting of the Council (or Committee),
that interest must be disclosed as soon as practicable after the start of the meeting
and the reasons for declaring such interest.
RECOMMENDATION
That Councillors and staff now disclose any interest in the matters under
consideration at this meeting, describe the nature and type of interest, and in
the case of ‘less than significant on pecuniary interests’ the reasons why they
consider the interest to be non significant.
(/)
This is Page No.9 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1 GENERAL MANAGER
6.1.1 GENERAL MANAGERS REPORT - MONTH OF OCTOBER
MEETING TYPE: Ordinary Meeting DATE: 23 October 2013
ITEM NO. 6.1.1
Author: L Collyer
Trim No. 13.6.6.1
Community Strategic Plan
4 Build Civic Leadership and Pride
Strategic Outcome
4.7 Strong Effective Council
Delivery Program 4.7.2 Council is meeting its objectives of its long term plan
Operational Plan 4.7.2 Council’s long term objectives are being met
RECOMMENDATION
That Council endorses the General Manager’s Report for October 2013.
INTRODUCTION
The following report provides an update for Councillors on current strategic Council related
issues including initiatives to address these and specific activities undertaken by the
General Manager over the past month.
STRATEGIC PROJECTS
Recruitment of Senior Staff Positions
The recruitment of Council’s three Director Positions has been completed resulting in the
appointment of the following three Senior Staff.
DIRECTOR COMMUNITY SERVICES AND GOVERNANCE
Gordon Thomson
Gordon is currently Manager Strategic Services, Corporate Services Branch in the SA
Government’s Department of Treasury and Finance, a position he has held for the last 5
years.
This is Page No.10 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Gordon has held Senior Management Positions in Governance, Corporate Planning and
Business Planning with The Department of Further Education, Employment, Science and
Technology and in the New Zealand Ministry of Health. Gordon is currently studying for his
Masters of Public Management and holds Diplomas and Advanced Diplomas in Business
Management, Human Resources and Project Management. Gordon will commence work
on Monday 4 November.
DIRECTOR INFRASTRUCTURE SERVICES Phil King Phil is currently Design Engineer with Heath Consulting Engineers in Parkes and Orange.
Some of you may already know Phil from his positions at Parkes Shire Council where he
held the position of Manager Design and Traffic for 6 years and Design Engineer for 2
years.
Phil was awarded Honours in both his degrees being Bachelor of Engineering (Civil) and
Bachelor of Surveying.
Phil is a talented engineer with a strong background in Local Government and a great
understanding of our region. Phil currently holds the position of Chair of the Central West
Group of IPWEA in NSW. Phil will commence work on Tuesday 29 October.
DIRECTOR ENVIRONMENT AND PLANNING Andrew Johns Andrew is currently Manager Development Services Parkes Shire Council a position he
has held for the past 6 years. He was a Senior Town Planner with Parkes Shire prior to
this position. Andrew was a Strategic Planner with Dubbo City Council prior to joining
Parkes and commenced his career in Local Government with Bathurst City Council as an
Assistant Town Planner back in the late 90’s.
Andrew holds a Bachelor of Urban and Regional Planning and a Bachelor of Arts
Geography and History and a Graduate Certificate of Management.
Andrew is originally from Coonabarabran and understands the farming culture and will
commence work on Tuesday 29 October.
Gordon, Phil and Andrew were all stand out applicants from a really strong field of
candidates across all three positions.
This is Page No.11 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
LGNSW Annual Conference
The Inaugural LGNSW Conference was held in Sydney at the Sydney Town Hall from 1-3
October. This was a historic event bringing together all Councils across NSW and was
seen as the final step in unifying the former Local Government Association of NSW and
the Shires Association of NSW.
Over 1,000 delegates attended the conference with Lachlan represented by the Mayor Cr
Manwaring, Deputy Mayor Cr Medcalf and Councillors Ridley and Brady and myself.
Conference Keynote Addresses were delivered by: The Minister for Local Government the
Hon Don Page MP and Lord Mayor for the City of Sydney Cr Clover Moore. Chief
Executive Officer Managing Director WESTPAC Banking Corporation Ms Gail Kelly
addressed the conference on the second day and provided an inspirational presentation
on leadership. Demographer Mark Mc Crindle facilitated a panel session on the New
Planning System which involved Minister for Planning the Hon Brad Hazzard MP.
Professor Graham Sansom from the Local Government Independent Review Panel spoke
at the conference with the panel’s final report to be provided to the Minister the second
week of October. The Hon Don Page reiterated in his presentation at the conference there
would be no forced amalgamations and also hinted that changes had been made to the
County Council model included in the Panel’s draft report.
Part of the conference program included the election of the LGNSW Board Members with
the following Regional / Rural representatives elected:
EXECUTIVE
Cr Paul Braybrook’s OAM Cootamundra Shire Treasurer
Cr Bruce Miller Cowra Shire Vice President
DIRECTORS
Cr Jodie Harrison Lake Macquarie City
Cr Chris Manchester Harden Shire
Cr Greg Matthews Dubbo City
Cr Phyllis Miller OAM Forbes Shire
Cr Denise Osborne Greater Hume Shire
Cr Lindsay Renwick Deniliquin Council
This is Page No.12 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Cr Ben Shields Dubbo City
Cr Fergus Thomson Eurobodalla Shire
Cr Darriea Turley Broken Hill City
Cr Maria Woods Walcha Shire
Strategic Briefing Session
Council’s Inaugural Strategic Briefing Session was held on Wednesday 9 October. This
new format provides Councillors and Council Officers with the opportunity to meet and
discuss a range of Strategic issues relating to the Shire and Local Government.
Australia Day
In response to community feedback and as a result of a review of Council’s existing
Australia Day Celebration and Award processes, the following changes have been
adopted.
Australia Day Awards
All existing categories will remain for the 2014 Awards with the inclusion of the following
new category:
Special Achievement Award.
This new category will cover achievements by community members in areas such as
sports, arts/cultural, academia or recognise a community member with a disability who has
reached a personal milestone or achievement in the previous year.
The new selection process for all Australia Day Award Winners will now be carried out by
the Councillors in a closed session of Council at the December Ordinary Meeting of
Council. Given these awards are Council Awards, this new process removes the
involvement of general community members as part of the selection committee.
A change to the application form means nominees are no longer required to sign the
nomination form acknowledging their nomination. It was agreed that a surprise element of
winners not knowing they have won the award until the presentation ceremony would be
more appropriate.
The responsibility for coordinating the Australia Day celebrations in each village will
remain with the current community group or 355 Committee the only inclusion to these
This is Page No.13 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
organisations is the formal recognition of The Men of League as the lead community
organisation for the Condobolin Australia Day Breakfast and Awards Ceremony.
Back to Lake
The Community of Lake Cargelligo celebrated 140 great years over the October long
weekend with the big “Back to Lake” celebrations. Events including a street parade,
dinners, unveiling of the Mrs Foster sculpture and a range of family activities at the Lake
Pool also celebrating its 40th Birthday, were enjoyed by large crowds of current and former
residents. Acknowledgment must go to the coordinator of the event Betty Breese who
along with a team of dedicated volunteers ensured the weekend was a most memorable
one.
Council has received numerous thank you emails and calls acknowledging the great work
of Council staff in making sure Lake Cargelligo looked its best for the weekend. So many
Council staff went above and beyond with their contribution to the Back to Lake Weekend
which will be personally acknowledged in the coming weeks.
Shire Pink Morning Tea
As part of the Shire’s commitment to Council Connect, Shire staff hosted a Pink Breast
Cancer fundraising morning tea on Tuesday 15 October in Renown Park Condobolin. Staff
prepared the morning tea raising $544.00 from donations which will be presented to the
Cancer Council’s I Love Pink Campaign for Breast and Gynaecological cancers.
Local charity Can Assist conducted a raffle raising $743.00 on the day. Around a hundred
people attended the morning tea who were all delighted with the special guest
performance by Condo’s answer to Pink Annie Ryan.
This is Page No.14 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Lachlan Christmas Fiesta
Members of Business Connect @ Lachlan met at the Council offices on Wednesday 9
October to discuss ideas and suggestions for the Lachlan Christmas Fiesta. The event
will be held on Thursday 5 December from 3-9pm. Bathurst Street will showcase local
retailers and will also include a range of fun activities and entertainment. The focus of the
event is to encourage locals to shop locally for the upcoming Christmas season.
A shopper’s passport is being developed to promote locals to shop on the night of the
Fiesta. For each purchase over $10.00, shoppers will receive a stamp on their passport
and once the passport is filled with five stamps they will be placed into a barrel for hourly
draws on the night of the Fiesta and a final big draw of a major prize just before the
evening concludes at 9.00pm.
Business Connect members are also keen to develop plans that will address longer term
sustainability of shopping locally beyond the Christmas Fiesta. Businesses are keen to
see the Keep Lachlan Local campaign that has been so strongly embraced by the
community extend to include an additional line of copy being: This means shopping too.
This is Page No.15 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Business Connect members will continue to meet with Council staff leading up to the
Fiesta with their input on the coordination of the event which will be managed by Council.
Tourism
Branding of Council’s new tourism positioning statement: “The heart of NSW …. Your
ultimate bush experience” has commenced with the production of a range of new display
boards highlighting the many experiences Lachlan offers.
This new branding will feature on all new tourism collateral and will be featured in
Council’s stand at the forthcoming Caravan and Camping Show to be held in Canberra 24-
27th October 2013.Council staff will be in attendance at a workshop with members of
Inland NSW Tourism, Council’s new Regional Tourism Organisation to be held in Dubbo
on 30 October.
MEETINGS AND EVENTS
I have attended and participated in the following external meetings and events
representing Council.
16-17/9/13 Senior Staff / Director Recruitment
19/9/13 Condobolin High School Graduation Dinner – Condobolin RSL
20/9/13 Destination Forbes – Forbes Shire Council and Forbes Chamber of
Commerce retail initiative (Forbes Golf Club)
This is Page No.16 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
23/9/13 Western Plains Regional Development Organisation – Whole of Community
response to youth and family issues Condobolin and Lake Cargelligo
24/9/13 Guuya Business Opportunities Presentation Meeting – Wiradjuri Centre with
representatives from WCC, Department of Environment, Department of
Fisheries and TAFE NSW.
30/9/13 NSW Grain Harvest Management Scheme Project with representatives from
Transport for NSW.
1/10/13 Monica Barone – CEO City of Sydney
1/10/13 LGNSW Annual Conference Welcome Reception- Sydney Town Hall
1/10/13 CENTROC Dinner from representatives of Member Councils attending
LGNSW Conference – Sydney
2/12/13 LG NSW Annual Conference Day 1- Sydney Town Hall
2/10/13 LGNSW Official Conference Dinner – Sydney Town Hall
3/10/13 Meeting Stephen Blackadder – Blackadder and Associates Sydney
3/10/13 Day 2 LGNSW Annual Conference – Sydney Town Hall
8/10/13 Rotary Club of Condobolin re: Christmas Fiesta
8/10/13 Meeting with representatives from local retailers re: Mayoral Christmas
Appeal
8/10/13 Chaired – Local Emergency Management Committee Meeting – Condobolin
9/10/13 Business Connect @ Lachlan – Christmas Fiesta Ideas meeting with
network members
10/10/13 Meeting with Local School principals re: Christmas Tree Student decorations
10/10/13 Meeting with Senior Representatives from Ochre Health re; New Medical
Centre arrangements
12/10/13 Condobolin Pipe Band – Highland Gathering – The Gums
13/10/13 Pink Ribbon Fundraising Brunch – Railway Hotel
15/10/13 Lachlan Shire Council Pink Breast Cancer Morning Tea – Condobolin
Media Releases
The following media releases have been distributed to Council’s media distribution list
over the last month:
16 September, 2013 Keep Lachlan Local Petitions to be returned
This is Page No.17 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
10 October, 2013 Shire Supports Breast Cancer Fundraising
16 October, 2013 Fred Hollow’s Anniversary Exhibition at Condobolin Public
Library.
16 October, 2013 New BBQ for Gum Bend Lake
17 October, 2013 Shire’s Hosts Breast Cancer Morning Tea
17 October, 2013 Directors Appointed to Lachlan Shire Council
17 October, 2013 De-sexing Dogs and Cats Program
Liz Collyer
GENERAL MANAGER
This is Page No.18 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1.2 CODE OF MEETING PRACTICE
Author: R. Meacham
Trim No. 13.6.6.1
Community
Strategic Plan
4 Build Civic Leadership and Pride
Strategic
Outcome
4.7 Strong Effective Council
Delivery Program 4.7.2 Council is meeting its objectives of its long term plan
Operational Plan 4.7.2 Council’s long term objectives are being met
ATTACHMENT
RECOMMENDATION
That Council:
I. Note the Report
II. Endorse the Draft Code of meeting Practice.
III. Agrees to adopt a Delegates Report Pro-Forma as outlined in this report to be
completed by all Councillors who as delegates of Council attend meetings
and other activities.
INTRODUCTION
This report presents the Draft Code based on the current Code of Meeting Practice, for
consideration and for the Draft to be placed on public exhibition following endorsement for
amendments outlined in this Report.
BACKGROUND
The Local Government Act (1993) requires Council to prepare and adopt a code covering
the meetings of Council.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 6.1.2
This is Page No.19 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
DISCUSSION
The draft code which is included as an attachment to this Report, meets legal
requirements and reflects the manner in which Council has been conducting its meetings.
Council’s attention should be drawn to the following clauses:
Clause 3.13 Information not to be disclosed - In accordance with the Code of
Conduct training it is requested that Councillors take note of the Clause relating to
Information not to be disclosed.
Clause 3.8 Delegates Reports - Councillors should be drawn to Clause 3.8
where Councillors who attend meetings or other relevant activities as delegates of
Council are expected to report on these activities at the next Ordinary meeting of
Council.
Written reports are to be submitted to the General Manager prior to the meeting.
Currently some Councillors submit a written report, others verbally report on the
day of the meeting and in some cases a report is not received.
A recommendation of this report includes the development by the General Manager
of a Delegates Report pro forma to assist Councillors in formally reporting back to
Council. This pro-forma will also provide a more consistent and streamlined
information back to Council.
Clause5.5 Council Committees - Council at it’s September 2013 Meeting
resolved to dissolve Standing Committees (committees comprising of the whole
Council) and as such Provision 1 (a), (b) and (c) should be deleted from the Code.
Schedule A Order of Business – At recent meetings Councillors have requested
an inclusion in the Business Paper of an item that would note the progress of
previous resolutions. As such, it is recommended that an additional Agenda Item
titled ‘Active Resolutions’ be included in the Agenda allowing the General Manager
to report on the progress of previous resolutions of Council.
ENGAGEMENT
Council’s feedback is requested on the proposed amendments as outlined in this Report.
In accordance with the Local Government Act (1993), adoption of these proposed
amendments will then enable the Draft Code to be placed on Public Exhibition for a period
of 28 days and then brought back to Council for final adoption at the December Ordinary
Meeting of Council.
This is Page No.20 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
FINANCIAL/RISK
The budget makes provision for the costs of implementing the code.
Renea Meacham
Executive Assistant
Liz Collyer
General Manager
This is Page No.21 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1.3 MEETING SCHEDULE
Author: R Meacham
Trim No. 13.6.6.1
Community
Strategic Plan
4 Build Civic Leadership and Pride
Strategic
Outcome
4.7 Strong Effective Council
Delivery
Program
4.7.2 Council is meeting its objectives of its long term plan
Operational
Plan
4.7.2 Council’s long term objectives are being met
RECOMMENDATION
That Council:
I. Notes the report; and
II. Endorse the schedule for Council Meetings.
INTRODUCTION
Annually, following the consideration of the Code of Meeting Practice, Council considers
and sets the schedule of meetings for the coming twelve months.
BACKGROUND
Under the Code of Meeting Practice, Council resolved to meet on the third Wednesday of
each month commencing at 9.00am and the dates proposed follows this arrangement.
In addition Council is also required to meet annually at Lake Cargelligo, twice a term at
Tullibigeal and Tottenham, and once a term at Albert, Burcher and Fifield resulting in
Council meeting away from Condobolin three times a year.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 6.1.3
This is Page No.22 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
DISCUSSION
In reviewing the proposed meeting dates and times this report notes changes in the date
for the December Ordinary Meeting of Council to accommodate Christmas festivities in the
Shire and the Mayoral Christmas reception.
The April meeting of Council has also been set in Lake Cargelligo to allow an
afternoon/evening session to discuss the community Draft Budget, Operational and
Delivery Plan workshop.
The following table has been prepared to assist Council in setting their meeting dates and
locations:
Date Location Comment
20 November, 2013 Condobolin Ordinary
13 December, 2013 (Fri) Condobolin Ordinary meeting bought forward
because of Christmas
15 January, 2014 Condobolin Ordinary
19 February, 2014 Condobolin Ordinary
19 March, 2014 Fifield Ordinary
16 April, 2014 Condobolin Special Meeting to consider the
Draft Budget, Operational Plan
and Delivery Program.
23 April, 2014 Lake Cargelligo Ordinary
21 May, 2014 Condobolin Ordinary
18 June, 2014 Condobolin Ordinary
16 July, 2014 Condobolin –
Wiradjuri Study
Centre
Ordinary Meeting – to take place
at Wiradjuri Study Centre to
celebrate NAIDOC Week.
20 August, 2014 Tullibigeal Ordinary
17 September, 2014 Condobolin Ordinary
This is Page No.23 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Committee Meetings
At its September Meeting, Council resolved to dissolve Standing Committees, however
there are a number of Advisory Committees Council has agreed upon the continuation of
and the following schedule provides recommendations in relation to appropriate dates and
times. These meetings have been set down for the first Wednesday of each month after
Council’s Strategic Planning Sessions.
Councillors will note that there are no meetings scheduled for December, 2013 or January
and April of 2014. This is due to the number of people away on leave during January,
2014 and during the month of April an extensive workshop on the Draft Budget and
Delivery and Operational Plan will take place. The first Gum Bend Lake Committee
Meeting should be held on Monday 4 November to allow the Director of Infrastructure
Services and Manager Water & Utilities to be available.
The proposed meeting times for the soon to be formed Lake Cargelligo Foreshores
Committee have not been included in the following schedule but once the membership of
this committee is finalised and appropriate meeting times discussed with the membership
these dates will then be inserted into the schedule.
Date Time Committee
Monday 4 November, 2013 5.00pm Gum Bend Lake Committee Meeting
5.30pm West Weir Committee
Wednesday 06 November,
2013
8.00am Willow Bend Sports Centre
Committee
10.00am Strategic Briefing Session
2.00pm Heritage Committee
4.00pm Medical Services Committee
Wednesday 05 February,
2014
8.00am Willow Bend Sports Centre
Committee
10.00am Strategic Briefing Session
2.00pm Safety In Lachlan Committee
4.00pm Skate Park Committee
Wednesday 19 March, 2014 10.00am Strategic Briefing Session
This is Page No.24 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
2.00pm Heritage Committee
4.00pm Medical Services Committee
5.00pm Gum Bend Lake Committee
5.30pm West Weir Committee
Wednesday 07 May, 2014 10.00am Strategic Briefing Session
2.00pm Safety In Lachlan Committee
4.00pm Skate Park Committee
Wednesday 04 June, 2014 8.00am Willow Bend Sports Centre
Committee
10.00am Strategic Briefing Session
2.00pm Heritage Committee
5.00pm Gum Bend Lake Committee
5.30pm West Weir
Wednesday 02 July, 2014 10.00am Strategic Briefing Session
2.00pm Medical Services Committee
Wednesday 06 August, 2014 10.00am Strategic Briefing Session
2.00pm Safety In Lachlan Committee
4.00pm Skate Park Committee
Wednesday 03 September,
2014
10.00am Strategic Briefing Session
2.00pm Heritage Committee Meeting
ENGAGEMENT
Feedback has been sought from those Councillors representing the communities where
meetings are proposed to be held outside of Condobolin. These discussions have
enabled the consideration of venue availability, possible weather conditions and any
possible community activities that may conflict with the proposed schedule for conducting
the meetings at these venues on the proposed dates.
This is Page No.25 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
FINANCIAL & RISK
Expenses associated to the conduct of Council meetings have been allocated for in the
2013/2014 Budget.
Renea Meacham
Executive Assistant
Liz Collyer
GENERAL MANAGER
This is Page No.26 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1.4 COMMUNITY GRANTS PROGRAM REVIEW
Author: Liz Collyer
TRIM: 13.6.6.1
Community
Strategic
Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.1 Involved active and strong community groups
Delivery
Program
4.1.2 Work with community groups across the shire to achieve
their objectives
Operational
Plan
4.1.2 Promotion of annual community grants program
RECOMMENDATION
That Council:
I. Note the report
II. Adopt the following changes to the Community Grants Program
a. Grouping the existing three different types of Grants Program
Funding into a combined single pool of funds made up of the
following categories and amounts:
Arts/Culture $ 10,000
Community Facilities Enhancement $ 55,000
Business $ 10,000
Sport & Recreation $ 20,000
Health & Well Being $ 10,000
Festivals & Events $ 20,000
TOTAL $125,000
MEETING TYPE: Ordinary Council Meeting ITEM NO. 6.1.4
DATE: 30TH OCTOBER 2013
This is Page No.27 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
b. Remove the $ for $ criteria of the Grants Program with
prioritisation of applications given to those applicants providing
either/or financial or strong in-kind resources.
c. Agrees to grant application criteria that all applications must
address a specific issue identified in the Community Strategic
Plan “Living Lachlan Style 2013” reinforcing a direct link
between funding and community needs and aspirations
d. introduces the new small grant titled: “Representing Lachlan
Grant “with the criteria as outlined in this report.
e. Introduce a new small grant scheme titled “The Penrith
Friendship Alliance Grant” with the criteria as outlined in this
report
III. Consider a range of revised application forms and eligibility criteria for the
2014 Grants Program to be presented in a report to the February 2014
Ordinary Meeting of Council for adoption.
IV. Reject the new Grant Program proposals and continue to implement the
Program in its existing format for the 2014 funding year.
INTRODUCTION
The General Managers Report presented at the July Ordinary Meeting of Council,
identified a full review be undertaken of the Community Grants Program (CGP) with the
outcomes and recommendations presented to the October Ordinary Meeting of Council.
This is the first review of the Grants Program since the adoption of the Community
Strategic Plan “Living Lachlan Style 2013”. This review presented a great opportunity to
ensure the needs and aspirations of the communities of the Shire are given priority in how
Council structures and distributes funding through the Grants Program.
BACKGROUND
The current format for the CGP has been in place since March 2008. The aim of the
Program is to:
Provide financial assistance for community organisations to complete projects or
stage events
This is Page No.28 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Provide opportunities for project development
Promote community development
Improve communications between community groups
Encourage community groups to form partnerships between each other, local
government and other agencies.
The review of the CGP will ensure it continues to meet the needs of the communities of
the Lachlan Shire.
Currently the CGP consists of three grants each with different eligibility and criteria. The
categories are Scrap Metal, Community Improvements and Donations.
In addition to these formal Grants, Council receives regular requests for assistance with
activities involving representation of Lachlan Shire residents in a range of sporting and
cultural pursuits. Requests are also received for other community/cultural and sporting
activities in collaboration with community groups located in the Local Government Area of
our Friendship Alliance Council Penrith City. There is currently no formal process in place
for assessing or allocating these other ad hoc requests.
Council’s Heritage Grants and Standing Donations to the range of end of year school and
TAFE presentations and for the individual town and village Christmas functions, were not
included as part of this review and remain in their current format.
DISCUSSION
In September 2013, a workshop attended by a number of Council Officers currently
involved in the implementation of the Community Grants Program, was facilitated by the
General Manager. The workshop explored the following:
Positives of the existing program
Challenges of the program
Gaps in the current program
Opportunities for future programs.
The workshop highlighted a lack of connection between the existing grants program and
the priorities identified in the “Living Lachlan Style 2013” Community Strategic Plan (CSP).
This is Page No.29 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
The CSP identifies the following six key future directions:
Grow a resilient economy
Increase opportunities and facilities for education and skill development
Build and maintain community infrastructure and systems
Build civic leadership and pride
Living in the natural environment
Health and Well-Being and Culture.
These future directions have a strong synergy to the aims of the Community Grants
Program and therefore reinforces the need for a stronger link between them. Priority for
future funding should be given to those applications that are directly addressing a need
identified in the Community Strategic Plan.
Given the six key future directions, the grants need to be expanded to be more inclusive of
broader community needs. The opportunity for the Business community to be included in
the program should be considered due to the strong role of the business community in the
delivery of outcomes relating to a number of the six key future directions.
Removal of the $ for $ criteria would open the grants to applicants who may have a strong
capacity and a wealth of in-kind resources to successfully deliver projects in accordance
with the programs aims but may lack financial resources. Prioritisation of applications
should be given to those applicants who are providing either or financial or strong in-kind
resources.
The grouping of the existing three different types of funding through the Grants Program
into a combined single pool of funds would streamline the Program which would also
contribute to making it easier for community organisations to make application. The
proposed new categories and funding allocation of the Annual Grants Program are:
Arts/Culture $ 10,000
Community Facilities Enhancement $ 55,000
Business $ 10,000
Sport & Recreation $ 20,000
Health & Well Being $ 10,000
Festivals & Events $ 20,000
TOTAL $125,000
This is Page No.30 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
It is proposed that these specific category funding allocations be used as a guide. Whilst
the total funding amount of $125,000 will not change, the specific category amounts may
vary dependent upon the applications received.
It is proposed the current Community Grants Program format of one round a year be
retained with the current timing of applications going to the July meeting of Council be
retained. The current process of the official cheque handover and luncheon presentation
to the successful candidates was also considered a successful element of the existing
program and this should be retained.
In regards to the process of assessing grant applications it is proposed the July Councillor
Strategic Briefing Session be allocated to assessing all applications received. Council
Officers will still present all applications in a spreadsheet format ensuring eligibility criteria
etc. are met. This proposed more inclusive element of the assessment will contribute to a
more robust and streamlined process.
The quality of some applications received and the challenges for many community
organisations relying on the contribution of volunteers to complete their applications
requires additional assistance. To better support applicants Council will conduct a range of
Community Grants Education Workshops that will not only provide participants with an
overview of the new program but also offer one on one assistance in completing their
grant applications. These workshops will be undertaken across the Shire with the
assistance of staff from Council’s Community Engagement Network. This additional
assistance is also consistent with Council’s customer service initiative “Council Connect”.
To address requests for funding for residents participating in in a range of sporting and
cultural pursuits where they are representing our local area, it is proposed to introduce the
following new small grant titled: “Representing Lachlan Grant” that would adopt the
following criteria:
Applications received quarterly
Can be a rebate for expenses already paid in the previous 3 months
Requests capped at $300 (could be for travel expenses, registration expenses,
uniforms or equipment required to participate in the event).
Total pool $3000
The minimum requirement for sporting representatives is to be representing
NSW
This is Page No.31 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
These applications would be administered by the GM’s Stream. A Quarterly Report to
Council detailing the requests received for that quarter would make recommendations for
Council to formally adopt.
It is proposed that Council introduce a second new small grant scheme titled “The Penrith
Friendship Alliance Grant”. We currently receive requests to assist local groups to
participate in community/cultural and sporting activities in collaboration with community
groups located in the Local Government Area of our Friendship Alliance Council Penrith
City.
Currently there is no formal process in place for assessing or allocating these ad hoc
requests. It is proposed this new Grant would be administered by the General Managers
Stream and would follow the following criteria:
Two rounds available annually with applications to be accepted twice yearly for
consideration by Council.
Applications must enhance the Penrith Friendship Alliance.
Requests to be capped at $400.
Can be a rebate for expenses in the previous 3 months
Round1 close 1st March to be presented to the April Ordinary Council Meeting
Round 2 close 1st June to be presented to the June Ordinary Council Meeting
Allocations of funding are to be assessed and approved by the Ordinary meeting of
Council.
Total Annual pool of funds of $2,000
ENGAGEMENT
On September 12th, a workshop facilitated by the General Manager was held with all staff
from across Council’s Steams who are currently involved in the implementation of the
Program.
The outcomes of this workshop were then presented to Councillors as part of the
Councillor Strategic Briefing Session held on 9th October 2013.
This is Page No.32 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
FINANCIAL AND RISK
The proposed new format and structure of the Grants has been developed within the
existing annual budget allocation. The introduction of the new category Penrith Friendship
Alliance Grant totalling $2,000 will see these funds redirected from the existing Penrith
Alliance Budget.
Proposed Grants Program Budget:
Community Grants $125,000
Standing Donations $ 7,000
Representing Lachlan Grants $ 3,000
Penrith Friendship Alliance Grant $ 2,000
TOTAL $137,000
CONCLUSION
Council’s Community Grants Program is a vital link to enabling communities of the
Lachlan Shire to achieve their aspirations. It provides support and assistance to
individuals and groups so that they can deliver a range of services and outcomes to
addressing diverse community needs. The review of the Program ensures that it is
consistent with contemporary practice and reflective of new and emerging community
needs. Recommendations in this report support the programs need to be inclusive in its
reach and transparent in its assessments and funding allocations.
Liz Collyer
General Manager
This is Page No.33 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1.5 COMMUNITY GRANTs PROGRAM REVIEW
Author: Maree Clark
TRIM: 13.6.6.1
Community
Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.1 Involved active and strong community groups
Delivery
Program
4.1.2 Work with community groups across the shire to achieve their
objectives
Operational
Plan
4.1.2 Promotion of annual community grants program
RECOMMENDATION
That Council:
I. Note this Report
II. Proceeds with a second round of the Community Grants Program to be
implemented as outlined in this report and to be determined at the December
2013 Ordinary Meeting of Council.
INTRODUCTION
The General Managers Report presented at the July Ordinary Meeting of Council
identified a full review of the Community Grants Program (CGP) would be undertaken and
the outcomes and recommendations presented to the October Ordinary Meeting of
Council. Included in the review will be discussion on the unallocated funds from the CGP
2013/2014 program totaling $30,000.
BACKGROUND
This year 2013/2014 the Annual CGP had an unallocated amount of $30,000. Since the
closing of the CGP there have been several requests from community organisations for
MEETING TYPE: Ordinary Council Meeting ITEM NO. 6.1.5
DATE: 30TH OCTOBER 2013
This is Page No.34 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
funding assistance. These requests have been received in the format of correspondence
to Council. None of these requests have been via the usual CGP formal application forms.
DISCUSSION
At the Councillors Strategic Business Session on the 9th of October, discussion took place
on the most appropriate way in which to distribute the $30,000 of unallocated CGP funds.
Whilst a number of informal requests for funding had been received by Council, it was
agreed the fairest and most transparent way to distribute these funds was via a second
round of the Community Grants Program.
The unallocated funding available is in the existing Parks & Reserves category of the
Grant budget.
It was agreed that all applications for the second round would need to fit the existing Parks
and Reserves criteria.
ENGAGEMENT
Engagement on this matter has involved elected representatives and Council Officers
involved in the implementation of the Community Grants Program conducted as part of the
Councillor Strategic Briefing Session held 9 October.
FINANCIAL AND RISK
The funds allocated for the proposed second round are currently contained within the
existing 2013 / 2014 budget allocation
CONCLUSION
As a result of the discussion held at the Strategic Briefing Session it was considered the
most appropriate way forward would be to conduct a second round of the Parks &
Reserves Community Grant funding. If this recommendation is formally adopted at the
October Ordinary Meeting of Council then it could open on October 28th and Close 23rd
November 2013. Applications to be considered at the December Ordinary Meeting of
Council.
Maree Clark
Grants/Events Officer
Liz Collyer
General Manager
This is Page No.35 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
6.1.6 UPDATE - GUM BEND LAKE FREE CAMPING
Author: A Strudwick
TRIM: 13.6.6.1
Community
Strategic
Plan
Goal
1
GROW A RESILIENT ECONOMY
Strategic
Outcome
1.1 A Vibrant Tourism Industry
Delivery
Program
1.1.10 Maintain and develop Gum Bend Lake for locals and
visitors
Operational
Plan
Implement the annual maintenance and upgrade program
RECOMMENDATION
That Council:
I. Note the report
INTRODUCTION
The September Ordinary Meeting of Council received a Report providing an update on
Free Camping at Gum Bend Lake for the month of August. For the October meeting, an
update on statistics relating to Free Camping at Gum Bend Lake for the month of
September is provided.
BACKGROUND
Council provides free camping at Gum Bend Lake in Condobolin an increasingly popular
location among the Caravan and Motorhome travellers.
In August Council implemented a mechanism providing visitors with opportunities to make
a donation to assist in the provision and up keep of these facilities and also the chance to
provide feedback to Council on their Condobolin experience by completing a survey form.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 6.1.6
This is Page No.36 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
DISCUSSION
This feedback assists Council in the following ways;
1. In the planning and provision of quality visitor amenities
2. In gathering statistics about our visitors including their post code, how they found
out about Gum Bend Lake, if they are a return visitor or if they would visit us again,
how much money they spend in the town
3. In the quality of customer service received by visitors to the town
4. In their perception of our tourism products
5. Other comments they wish to share.
Resultsfrom the visitor surveys include;
September
Number of surveys / letters / cards returned
18 responses in total. A combination of letters, cards and surveys
Are you a return visitor? 5 stated they were return visitors 6 responses stated they were new visitors 7 didn’t specify in letters
Would you visit us again?
All responses would definitely return again
How did you find out about Gum Bend Lake?
Camp Australia Book, Camps 6 book, from locals, Friends, Camps 7 book, recommendation from travellers met in Dubbo, friends previously stayed, told by other people
Approx. amount of money spent during stay?
12 responses totalled $4,366.01
Donations received by Council from 5/9/13 until 17/10/13
$1158
CONCLUSION
It is essential that Council continues to recognise the economic potential in welcoming RV
visitors to our towns in the Lachlan Shire, and continue to work hard encouraging visitors
to contribute to our local economy by providing great facilities, services and attractions.
This is Page No.37 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
FINANCIAL AND RISK
For the month of September, a total of 17 responses to the survey were returned to
Council and $663.25 was received by Council in the form of donations. The approximate
amount of money spent during the stay of Gum Bend Lake Campers received in the
completed survey forms totalled $4,336.01. This clearly demonstrates the contribution
made to our local economy by Free Campers at Gum Bend Lake.
Amy Strudwick
Tourism Officer
Liz Collyer
General Manager
This is Page No.38 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
7.2 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE
7.2.1 FINANCE AS AT 30 September 2013
Author: D Thorpe
TRIM: 13.6.6.2
Community
Strategic Plan
Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council.
Delivery
Program
4.7.1 Council is financially sustainable and provides services at a level
expected by the community.
Operational
Plan
Council’s long term financial plan is sustainable.
RECOMMENDATION
That Council notes the payment of accounts totaling $5,472,494.63 and the level of
investments as detailed in the investments report.
INTRODUCTION
This report advises Council of the payment of accounts and levels of investment as at the
30 September 2013.
BACKGROUND
Payment of Accounts
Accounts paid for the Month of September 2013 totaling $5,472,494.63 have been fully
checked and certified as to receipt of goods and/or the rendition of service, prices,
computations and castings, by the relevant Council officer. Included in this amount was
$2,000,000 expenditure involving investment of funds during the month.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 6.1.5
This is Page No.39 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
INVESTMENT BALANCES AS AT 30 SEPTEMBER 2013
DATE
PLACED
DUE
DATE INSTITUTION PRODUCT
S & P
RATING RATE FACE VALUE
% OF
PORTFOLIO
MARKET
VALUE
Call NAB Call Account AA- 2.85% 1,500,000.00 6.11% 1,500,000.00
07-Jun-2013 08-Oct-2013 Bank of Queensland Term Deposit A- 4.21% 1,000,000.00 4.07% 1,000,000.00
07-Jun-2013 22-Oct-2013 ME Bank Term Deposit BBB 4.21% 1,000,000.00 4.07% 1,000,000.00
24-Jul-2013 24-Oct-2013 Bank of Sydney Term Deposit NR 4.25% 250,000.00 1.02% 250,000.00
26-Jun-2013 25-Oct-2013 Bank of Queensland Term Deposit A- 4.30% 1,000,000.00 4.07% 1,000,000.00
05-Nov-2010 05-Nov-2013 Widebay Aust Term Deposit BBB 7.15% 1,100,000.00 4.48% 1,100,000.00
07-Jun-2013 19-Nov-2013 Bank of Queensland Term Deposit A- 4.21% 1,000,000.00 4.07% 1,000,000.00
26-Jun-2013 26-Nov-2013 Bank of Queensland Term Deposit A- 4.30% 1,000,000.00 4.07% 1,000,000.00
09-May-2013 09-Dec-2013 Defence Bank Term Deposit BBB+ 4.45% 1,000,000.00 4.07% 1,000,000.00
10-Jul-2013 17-Dec-2013 ME Bank Term Deposit BBB 4.17% 1,000,000.00 4.07% 1,000,000.00
10-May-2013 12-May-2014 RaboBank Term Deposit AA 4.25% 1,000,000.00 4.07% 1,000,000.00
31-May-2012 31-May-2014 Quay Credit Union Term Deposit NR 5.50% 1,000,000.00 4.07% 1,000,000.00
12-Aug-2013 12-Aug-2014 Bendigo Bank Term Deposit A- 4.10% 499,999.00 2.04% 499,999.00
13-Oct-2012 13-Oct-2014 Rural Bank Term Deposit A- 4.80% 1,000,000.00 4.07% 1,000,000.00
6-Aug-2013 26-Feb-2015 ING Bank Term Deposit A 4.00% 1,500,000.00 6.11% 1,500,000.00
12-Sep-2013 10-Mar-2015 RaboBank Term Deposit AA 3.96% 2,000,000.00 8.15% 2,000,000.00
31-May-2012 1-Jun-2015 Bank of Queensland Term Deposit A- 5.25% 1,300,000.00 5.19% 1,300,000.00
6-May-2011 05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.07% 1,000,000.00
31-May-2012 31-May-2016 Investec Term Deposit BBB- 5.47% 900,000.00 3.67% 900,000.00
3-Jun-2011 09-May-2016 Westpac FRN AA- 3.72% 1,800,000.00 7.33% 1,834,362.00
1-Sep-2011 21-Jun-2016 UBS/NAB FRN AA- 3.72% 1,400,000.00 5.70% 1,421,518.00
1-Jun-2012 31-May-2017 RaboBank Term Deposit AA 5.90% 1,300,000.00 5.30% 1,300,000.00
24,549,999.00 100.00% 24,605,879.00
This is Page No.40 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
STATEMENT OF CASH BOOK BALANCES AS AT 30 SEPTEMBER 2013
GENERAL TRUST
Opening Balance 01-Sep-2013
1,722,601.45
2,000.00
Add: Receipts
4,183,482.46 -
Less: Payments
-5,472,44.63 -
Closing Balance 30-Sep-2013 433,589.28 2,000.00
Consolidated Overdraft arranged with Bank is $500,000.00.
I hereby certify that the bank accounts have been reconciled with the Councils
accounts as at 30 September 2013.
ENGAGEMENT
Council’s investments are discussed with and monitored by CPG Research and
Advisory who have been retained for this purpose.
David Thorpe
ACTING MANAGER FINANCE
Colleen Staines
ACTING DIRECTOR COMMUNITY SERVICES AND GOVERNANCE
This is Page No.41 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
8.3 ENVIRONMENT & PLANNING
8.3.1 REPORT ON COWAL GOLD MINE ENVIRONMENTAL ASSESSMENT
Author: J Boyce
TRIM: 13.6.6.4
Community
Strategic
Plan
4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.8 Responsive Council
Delivery
Program
4.8.1 Council is responsive to the needs of the community
Operational
Plan
Attachment
RECOMMENDATION
That Council:
I. Support for the proposed modification to the Cowal Gold Mine as
outlined in the Environmental Assessment (EA) prepared by Resource
Strategies dated 23 September 2013;
II. Prepare a letter of support for the proposal, in accordance with the
above recommendation, and this letter be forwarded to the NSW
Department of Planning and Infrastructure (consent authority);
III. Include in this letter of support, that Council recommends the removal
of the Bogey island access route, as one of the approved access routes
for the purposes of the Development Consent.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 7.2.4
This is Page No.42 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
BACKGROUND
The Cowal Gold Mine (CGM) is an existing open pit gold mining operation located
approximately 38 kilometres north-east of West Wyalong. The CGM is approved to
operate in accordance with the conditions of Development Consent (DA 14/98)
granted in 1999 as modified. Mining operations at the CGM commenced in 2005,
and operations are currently approved to continue until 31 December 2019.
The open pit mining operations are supported by on-site facilities including waste
rock emplacements, water management infrastructure/storages, a process plant and
tailings storage facilities.
Mined waste rock from the open pit is hauled to waste rock emplacements. Ore
mined from the open pit is hauled directly to the primary crusher, run-of-mine pad or
low grade ore stockpile prior to processing.
Gold is extracted from the ore using a conventional carbon-in-leach cyanide leaching
circuit in the process plant. The gold product is recovered and poured as gold bars or
doré. Tailings are pumped to the tailings storage facilities.
Water requirements for the CGM are sourced from internal water supplies and
external sources, including the Bland Creek Palaeochannel Bore field and eastern
saline bore field.
Barrick (Cowal) Limited (Barrick) is seeking to modify the CGM Development
Consent (DA 14/98) under section 75W of the NSW Environmental Planning and
Assessment Act, 1979 for the CGM Extension Modification (the Modification).The
Modification involves continued operations at the existing CGM within Mining Lease
(ML) 1535 for an additional 5 years to allow an additional 0.7 million ounces of gold
production. To allow the increase in total gold production, extensions to the surface
area and depth of the existing open pit would be required to access additional gold-
bearing ore. The extended open pit area would be within existing approved
disturbance areas and would not change the existing isolation system that currently
separates the open pit from Lake Cowal (comprising the temporary isolation bund,
lake protection bund and perimeter waste rock emplacement). Existing CGM
infrastructure would continue to be used for the Modification, with some alterations
where necessary, including the expansion of existing waste rock emplacements.
This is Page No.43 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Proposed Modification
The Modification would involve the following changes to the approved CGM:
Extension of the operational life of the CGM by 5 years (i.e. until 2024);
Expansion of the extent and depth of the existing open pit;
increased total waste rock, ore and tailings production;
increased total gold production to approximately 3.8 million ounces;
Continued and expanded development of the existing northern and southern
waste rock emplacements, including:
raising the maximum design height of the northern waste rock emplacement
to approximately 308 metres (m) Australian Height Datum (AHD);
raising the maximum design height of the southern waste rock emplacement
to approximately 283 m AHD; and
Extension of the northern waste rock emplacement to the west;
Continued and expanded development of soil stockpiles, the relocation of existing
soil stockpiles and stockpiling of mineralised material;
Additional surface disturbance of approximately 122 hectares (ha) (in addition to
the currently approved disturbance area of 1,095 ha);
continued use of the existing tailings storage facilities for the deposition of
tailings, including raising the maximum design height of:
The northern tailings storage facility to approximately 248 m AHD; and
The southern tailings storage facility to approximately 255 m AHD;
Additional internal surface water management infrastructure, including:
Modifications to D5 to maintain its existing storage capacity; and
Construction of new water supply storage (D10);
Additional sediment control system and associated dam for the topsoil stockpile
located in the north of ML 1535;
This is Page No.44 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Construction of a new pump station on the eastern side of Lake Cowal to
improve the capacity/flow of the existing mine water supply pipeline, and
associated diesel generator and access track;
An additional 5 years of employment for up to approximately 385 personnel;
The treatment of some soil (e.g. with gypsum) in a dedicated stockpile to improve
its characteristics as a plant growth medium prior to use in progressive
rehabilitation; and
A revised rehabilitation cover system to reflect the findings of ongoing
rehabilitation trials at the CGM.
Consultation Process
The consent authority for the modification is the Minister for Planning; however
Lachlan Shire Council has been included in the consultation process as part of the
procedural requirements of Section 75W of the Act.
Council has received correspondence from NSW Department of Planning (the
Department) advising receipt of the proposed modification, and inviting comment,
which is to be provided to the Department by 8 November 2013.
Internal Referrals
In preparing this report for consideration by Council the following comments were
received from the relevant internal referrals:
Manager Utilities – “I can’t really see any additional impact for Council’s Utilities
area. It doesn’t appear that the proposal will generate any additional loading on any
of our water supplies or sewerage infrastructure.
Manager of Operations – “Following recent discussions with representatives of CGM,
Bland and Forbes Shire Councils it was agreed that the current preferred access
route across Nerang Cowal Bogey Island not be supported into the future for the
following reasons :
High maintenance costs associated with this preferred access route;
The road suffers from long periods of closure due to flooding and other wet
weather events;
This is Page No.45 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
More effective use of resources to focus on the present alternate route which
is easier to maintain.
This position was supported by both Forbes and Lachlan Shire Council
representatives;
In accordance with the CGM Memorandum of Understanding a safety based
priority listing of maintenance and improvement works to affected Council’s
road networks is to be prepared collaboratively in order to allocate the 2013
and 2014 Barrick road fund contributions.
Community Environmental Monitoring and Consultative Committee (CEMCC)
The owners of CGM, as part of the original Development Consent (DA14/98) were
required to establish the Community Environmental Monitoring and Consultative
Committee (CEMCC).
Councillor Scott is our representative on CEMCC, and has indicated general support
for the modification proposal, subject to CGM continued commitment to the Road
Maintenance Memorandum of Understanding.
FINANCIAL AND RISK
There are no adverse financial or risk implications for Council in adopting the
recommendation
CONCLUSION
The proposed modification has both economic and social benefits for the local
community in terms of continued employment opportunities and the social capital
associated with development of this type.
Jim Boyce
MANAGER ENVIRONMENT & PLANNING/
ACTING DIRECTOR ENVIRONMENT & PLANNING
This is Page No.46 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
8.3.2 DEVELOPMENT APPLICATIONS FOR SEPTEMBER 2013
Author: E Buckland
TRIM: 13.6.6.4
Community
Strategic
Plan
Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.3 Councils decision making is equitable and ethical
Operational
Plan
Councils decision making and operational activities meet regulation
and community expectation
OFFICER RECOMMENDATION
That the Committee notes the report on Development (DA) and Complying
Development (CDC) Applications approved during the month of September 2013.
INTRODUCTION
This report will show the development applications that were approved in the Month
of July 2013.
BACKGROUND
NUMBER DELEGATED
AUTHORITY
OR COUNCIL
CONSENT
NO
SUBJECT
LAND
NATURE OF
DEVELOPMENT
1 Delegated DA 2013/29 Lot 2 DP
179786
‘Wee Bolla”
Rifle Range
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 8.3.2
This is Page No.47 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
2 Delegated DA 2013/31 48 Canada
Street, Lake
Cargelligo
3 Bedroom Dwelling
3 Delegated DA 2013/34 99 Bathurst
Street,
Condobolin
Extension to existing
medical centre, two
addition consulting
rooms
4 Delegated CDC
2013/1020
6 Orange
Street,
Condobolin
Storage Shed
Total number for September 2013: 4
Total value of works for September 2013:
Total number for September 2012: 11
Total value of works for September 2012: $1,383,688.00
FINANCIAL AND RISK
Nil
CONCLUSION
Council notes the report on Development Applications approved for September
2013.
Eliza Buckland
ADMINISTRATION OFFICER ENVIRONMENT & PLANNING
Jim Boyce
ACTING DIRECTOR ENVIRONMENT & PLANNING
This is Page No.48 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
8.3.3 AMENDMENT TO THE STATE ENVIRONMENTAL PLANNING POLICY
(MINING, PETROLEUM PRODUCTION AND EXTRACTIVE INDUSTRIES)
2007 (MINING SEPP)
Author: J Boyce
TRIM: 13.6.6.4
Community
Strategic
Plan
4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.8 Responsive Council
Delivery
Program
4.8.1 Council is responsive to the needs of the community
Operational
Plan
RECOMMENDATION
That Council:
I. Prepare a submission to the NSW Department of Planning outlining its
support for the proposed amendments to the State Environmental
Planning Policy (Mining, Petroleum Production and Extractive
Industries) 2007;
II. Continue to liaise with NSW Department of Planning and Infrastructure
staff to ensure that the Biophysical Strategic Agricultural Land mapping
(BSAL) for the Lachlan Shire accurately reflects the landform
characteristics.
BACKGROUND
The NSW Government has announced a package of initiatives under its Strategic
Regional Land Use Policy which aims to protect some five million hectares of
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 8.3.3
This is Page No.49 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
residential and strategic agricultural land across the State from the impacts of mining
and coal seam gas (CSG) activity.
The initiatives have been introduced as an amendment to the State Environmental
Planning Policy (Mining, Petroleum Production and Extractive Industries) 2007
(Mining SEPP). They are:
The introduction of the Gateway process
Establishment of the Mining and Petroleum Gateway Panel (Gateway Panel)
Introduction of coal seam gas exclusion zones to existing residential areas in
all 152 councils in NSW.
Gateway Process
The introduction of the Gateway process is aimed at adding an additional level of
scrutiny to new State significant mining and CSG proposals on the State’s most
valuable agricultural land, including biophysical strategic agricultural land (BSAL)
and the Upper Hunter equine and viticulture critical industry clusters (CICs).
Mining & Petroleum Gateway Panel
The Government has established the independent Mining and Petroleum Gateway
Panel to oversee the Gateway assessment. The panel comprises a Chairperson who
will be assisted by five other highly qualified experts in the fields of hydrogeology,
agricultural science and mining and petroleum.
CSG exclusion zones
New CSG exclusion zones have now been introduced which will protect residential
land across the State from the impacts of coal seam gas (CSG) activity.
The zones ban new State significant coal seam gas proposals, (including exploration
and production) or the expansion of existing projects in, and within two kilometres of
residential areas zoned R1 to R4 and RU5 across the State.
This is Page No.50 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Public exhibition of additional proposals
The Government has also announced the exhibition of additional amendments to the
Mining SEPP:
Extend CSG exclusion zones to future residential growth areas in 56 council
areas across the State, and seven rural residential areas that meet ‘village’
criteria.
Revised maps of the equine and viticulture CICs in the Upper Hunter region
following a review process of the maps that were published in the Upper
Hunter Strategic Regional Land Use Plan.
Mapping of an additional one million hectares of biophysical strategic
agricultural land across the State.
These proposals are on exhibition until 8 November 2013.
Biophysical Strategic Agricultural Land (BSAL) Mapping
The NSW Government is exhibiting mapping which identifies more than 2.74 million
Hectares of the State’s most valuable farming land – known as biophysical strategic
agricultural land (BSAL).
This land has the best quality soil and water resources and plays a sustaining role in
the agricultural industry.
The BSAL criteria were considered across the State and have been identified in all
areas including the Central West.
It is the inherent values of the land itself, rather than the agricultural activity which it
supports that determines the BSAL classification.
· The exhibited maps are regional-scale and identify where BSAL is likely to occur.
The role of BSAL mapping?
· Identifying and mapping this land is critical to managing the potential land use
conflicts which arise from the proximity of high-quality agricultural land and
mining and coal seam gas (CSG) activity in some parts of the State.
· In 2012, some 1.74 million hectares of BSAL was mapped in the Upper Hunter
and New England North West regions.
This is Page No.51 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
· Now, approximately one million hectares of additional BSAL has been mapped in
the remaining areas of the State and is on exhibition.
· Any State significant mining or coal seam gas proposal on BSAL has to go
through an additional level of scrutiny via the Gateway process – an independent,
upfront and scientific assessment of the land and water impacts of the proposal.
· The Gateway assessment is conducted by an independent panel of scientific
experts before a development application can be lodged.
· Of the 2.8 million hectares of mapped BSAL, about ten per cent overlays a known
mining or CSG resource.
· In addition, a State significant mining or CSG proposal on BSAL must be referred
to the Commonwealth Independent Expert Scientific Committee and the NSW
Minister for Primary industries for advice on potential water resource impacts.
How was BSAL identified?
Agricultural land across the State was assessed against specific scientific criteria,
levels of soil fertility, land and soil capability classes and access to reliable water and
rainfall levels.
As this land is mapped at a broad regional scale there may be circumstances in
which the maps do not fully reflect the existence of BSAL on the ground.
A site verification process has been introduced to confirm whether a specific site
does, in fact, contain BSAL, before proceeding through the Gateway process.
The Lachlan Perspective
Council officers have been in regular contact with NSW Department of Planning and
Infrastructure regarding the methodology used for BSAL mapping. As mentioned
earlier in the report it would appear that the mapping has been undertaken on a
regional scale and as such lacks accuracy at ground level. It is considered
appropriate that discussion with the Department continue, to ensure that BSAL
located in Lachlan Shire is accurately mapped; this may involve Council in some site
verification and GIS mapping.
This is Page No.52 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
It is extremely important that BSAL mapping is accurate as this is the catalyst for the
gateway assessment process which provides another level of assessment rigour
should mining be proposed.
Council has also discussed this matter with CENTROC who will also be preparing a
response from a regional perspective.
FINANCIAL & RISK
There are no financial or other risk implications for Council in preparing the
submission to the Department.
CONCLUSION
The proposed amendments to the Mining SEPP are an acknowledgement of ongoing
community concerns around mining and in particular CSG. The amendments seek to
find the right balance between land uses in NSW that have the potential to be
conflicting.
Jim Boyce
MANAGER ENVIRONMENT & PLANNING/ ACTING DIRECTOR ENVIRONMENT
& PLANNING
This is Page No.53 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4 INFRASTRUCTURE SERVICES
9.4.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30th
SEPTEMBER 2013
Author: B Falconer
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE
AND SYSTEMS
Strategic
Outcome
3.2 Water, sewer and energy utilities meet best practice
standards with up to date technology
Delivery
Program
3.2.3 Implement the Asset maintenance and renewal program for
water and sewerage services
Operational
Plan
3.2.3 Complete annual maintenance and renewals program.
RECOMMENDATION
It is recommended that Council note the report on town water supply
consumption to 30th September 2013.
INTRODUCTION
All water extraction activities undertaken by Council are licensed through the Water
Management Act 2000 or the Water Act 1912. The Water Act 1912 is being
progressively repealed and replaced by the Water Management Act 2000, some
provisions are still in force. The Licenses held by Council contain conditions,
including volumetric limits, to which Council must comply. This report provides an
assessment of current accumulative water consumption for the water year and
available remaining water resource, with recommendation of any measures that may
be required for continued compliance.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.1
This is Page No.54 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
BACKGROUND
A total of 32.8 mm of rainfall fell over the Lachlan Valley Catchment at Wyangala
Dam over the month of September 2013. Although the rainfall looked promising
runoff remains minor.
Wyangala Dam storage is currently holding 71.1%, a volume of 886,497 ML. This is
an decrease in storage level of 1.6% since the last reporting period. State Water
have reduced releases from Wyangala Dam to between 1,000 ML to 1,250 ML per
day to supply water consumers downstream of the dam. Storage levels for Wyangala
Dam are current as of 1st October 2013.
Lake Cargelligo Storage is holding 88.0%, a volume of 32,927 ML. This is a storage
increase of 5.0% since the last reporting period. Storage levels for Lake Cargelligo
Storage are current as of 1st October 2013.
DISCUSSION
The recorded consumption for Council’s town water supplies ending 30th September
2013 are as follows;
Surface Water Extraction
Town Water
Supply Scheme Month Consumption
Percentage of
Allocation
Condobolin Jul 2013 39.996 ML 2.67%
Aug 2013 47.155 ML 3.14%
Sep 2013 56.976 ML 3.80%
Oct 2013 ML
Nov 2013 ML
Dec 2013 ML
Jan 2014 ML
Feb 2014 ML
Mar 2014 ML
Apr 2014 ML
May 2014 ML
Jun 2014 ML
Totals 144.097 ML 9.61%
Lake Cargelligo Jul 2013 0.000 ML 0.00%
Aug 2013 0.000 ML 0.00%
Sep 2013 0.000 ML 0.00%
Oct 2013 ML
This is Page No.55 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Ground Water Extraction
Town Water Supply
Scheme Month Consumption
Percentage of
Allocation
Condobolin Jul 2013 0.711 ML 0.09%
Aug 2013 0.344 ML 0.04%
Sep 2013 0.000 ML 0.00%
Oct 2013 ML
Nov 2013 ML
Dec 2013 ML
Jan 2014 ML
Feb 2014 ML
Mar 2014 ML
Apr 2014 ML
May 2014 ML
Jun 2014 ML
Totals 0.000 ML 0.00%
Tottenham Jul 2013 9.896 ML B Section Pipeline
Township Aug 2013 9.290 ML B Section Pipeline
0.029 ML Leg O Mutton WTP
Sep 2013 8.797 ML B Section Pipeline
0.000 ML Leg O Mutton WTP
Oct 2013 ML B Section Pipeline
ML Leg O Mutton WTP
Nov 2013 ML B Section Pipeline
ML Leg O Mutton WTP
Dec 2013 ML B Section Pipeline
ML Leg O Mutton WTP
Jan 2014 ML B Section Pipeline
ML Leg O Mutton WTP
Feb 2014 ML B Section Pipeline
ML Leg O Mutton WTP
Mar 2014 ML B Section Pipeline
ML Leg O Mutton WTP
Apr 2014 ML B Section Pipeline
ML Leg O Mutton WTP
May 2014 ML B Section Pipeline
ML Leg O Mutton WTP
Jun 2014 ML B Section Pipeline
Totals 28.012 ML
This is Page No.56 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Nov 2013 ML
Dec 2013 ML
Jan 2014 ML
Feb 2014 ML
Mar 2014 ML
Apr 2014 ML
May 2014 ML
Jun 2014 ML
Totals 1.055 ML 0.13%
Lake Cargelligo Jul 2013 30.090 ML
5.02%
Aug 2013 34.750 ML 5.79%
Sep 2013 38.350 ML 6.39%
Oct 2013 ML
Nov 2013 ML
Dec 2013 ML
Jan 2014 ML
Feb 2014 ML
Mar 2014 ML
Apr 2014 ML
May 2014 ML
Jun 2014 ML
Totals 103.19 ML 17.20%
Condobolin township water consumption is within the allowable allocation. A total of
1511 properties are connected to this scheme equating to a monthly usage of 37.71
kL per connected property. Condobolin consumed 9.61% of the available surface
water allocation and 0.13% of the available groundwater allocation to 30th September
2013 for the 2013/2014 water year, the forecast allowable total consumption for this
period is 18.00% for each. Compared to the previous water year, surface water
consumption is approximately 13.28% lower for the period, 144.097 ML (2013/2014)
compared to 166.164 ML (2012/2013).
Lake Cargelligo scheme consumption is within the allowable allocation. A total of 814
properties are connected to the scheme equating to a monthly usage of 47.11 kL per
connected property. Lake Cargelligo water supply scheme has consumed 17.20% of
the available ground water allocation to 30th September 2013 for the 2013/2014
water year, the forecast allowable total consumption for this period is 18.00%. NIL
surface water allocation has been used in the 2013/2014 water year. Compared to
This is Page No.57 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
the previous water year, water consumption is approximately 1.68% higher for the
period, 103.190 ML (2013/2014) compared to 101.490 ML (2012/2013).
Of the 38.350 ML processed at the Lake Cargelligo water treatment plant the village
of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline have
consumed 5.335 ML, approximately 13.91% of the water processed for the month of
September 2013. A total of 154 properties are connected to this section of the
scheme equating to a monthly usage of 34.64 kL per connected property. This
section of the scheme comprises 19.01% of the Lake Cargelligo water supply
schemes total number of connections.
A total of 8.797 ML of water has been sourced from the B-Section Pipeline during the
month of September 2013 for the Tottenham town water supply. The Leg O Mutton
Water Treatment Plant supplied 0KL of supplemental water during the month of
September. 6.998 ML has been supplied to consumers with the remaining volume of
1.799 ML backfilled into the Leg O Mutton Dam for summer supply. A total of 253
properties are connected to the Tottenham town water supply scheme equating to a
monthly usage of 27.66 kL per connected property. Backfilling of the Leg O Mutton
Dam from the B Section Pipeline is continuing until the storage level reaches 8.5
metres as per the Leg O Mutton management plan. The current storage level in the
Leg O Mutton dam is 7.6 metres.
FINANCIAL AND RISK
Income from water sales are reviewed each quarter of the year and provided in
Council’s quarterly budget review for consideration.
From a risk perspective the Water Management Act 2000 has severe penalties for
failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1
Offences.
A Tier 3 Offence has a maximum penalty of $110,000 for a corporation.
A Tier 1 Offence has a maximum penalty of $2,200,000 for a corporation.
ENGAGEMENT
All demand management measures are outlined in Council’s Demand Management
and Drought Management Plan’s as approved by the NSW Office of Water and
This is Page No.58 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Adopted by Council. Community consultation was undertaken as part of the plan
development or review.
Council utilises local print media, community newsletters, Council’s website and
facebook, pamphlets and bill inserts to disseminate information to the local
community.
CONCLUSION
Consumption levels for the Condobolin, Lake Cargelligo and Tottenham Town Water
Supplies at present are within the forecast allowable consumption requiring no
action.
ATTACHMENTS
NIL
Ben Falconer
MANAGER UTILITIES
Keith Dawe
ACTING DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.59 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.2 PARKS & RESERVES WORKS PROGRAM
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
3 Build and Maintain Community Infrastructure and Systems
5 Living in the Natural Environment
Strategic
Outcome
3.3 Visually appealing built environment, landscapes and
streetscapes
5.2 Increased recreational use of lakes and rivers
Delivery
Program
Includes many different delivery program actions
Operational
Plan
Includes many different operational plan actions
RECOMMENDATION
That Council
i. Notes the information for the Parks & Reserves Budget.
ii. Allocate $2,914 of savings from Footpath – The Bogan Way from the
Bowling Club to the Caravan Park; Tottenham to 2-12 Melrose St
Footpath Replacement
iii. Allocate $9,028 of savings from New Footpath Yelkin & Bokhara Sts
(PAMP Lak04a) to Footpaths Lake Cargelligo
iv. Allocate $6,441 of savings from Footpath – Lake Cargelligo in Canada
Street to Footpaths Lake Cargelligo
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.2
This is Page No.60 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
INTRODUCTION
This report outlines the Works Program and advises Council of progress made with
works to date including Re-votes.
BACKGROUND
Works Program Status Summary tables as at 9th October 2013.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program
1 W1769 Shared Path Golf
Links Road
Stages 1 & 2
(PAMP Con12a)
General
Fund
RMS
Grant
79,200
41,700
120,900
0 0% Survey and
REF complete.
Work
scheduled to
commence
Feb.
2 W1689 Replace BBQs at
Gum Bend Lake
General
Fund
Progress
Printing
Donation
10,000
2,000
12,000
10,399 86.7% Complete
Remaining
funds to be
allocated to
next project at
Gum Bend
Lake
3 Replace
irrigation System
Apex Park Lake
Cargelligo
General
Fund
37,700 0 0%
4 W1509 Install Illuminator
Oval Lighting
Control – SRA
Ground
General
Fund
Revote
15,000
15,000
30,000
0 0%
5 Shade over
Tullibigeal
Swimming Pool
General
Fund
25,000 0 0%
This is Page No.61 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
6 W1041 Condobolin Pool
filtration/chemical
upgrade
Swimming
Pool
Reserve
Revote
250,000
69,573
319,573
0 0% Draft Design
Specification
compiled.
7 W1844 Playground
Shelter @ Lake
Recreation
Ground
Insurance 25,000 0 0% Ordered
8 W1845 Foreshore
Shelter @ Lake
Recreation
Ground
Insurance 20,000 0 0% Ordered
This is Page No.62 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program Revotes
1 W1507 2-12 Melrose St
Footpath
Replacement
General
Fund
12,500
2,914
15,414
0 0% Council to
remove existing
path and prepare
new path
foundations.
Seeking Quotes
for the concrete
works.
2 W1511 New Footpath
Yelkin &
Bokhara Sts
(PAMP Lak04a)
General
Fund
32,381 23,353 72.1% Complete.
Unspent funds
of $9,028 to be
Spent on
missing
footpaths in
Lake
3 W1508 Gum Bend
Lake Jetty
General
Fund
Better
Boating
Program
29,900
29,900
59,800
46,512 77.8% Pontoon nearing
completion.
Designing
footings.
4 W1512 Replace
Irrigation
System Major
Mitchell Park
General
Fund
9,423 0 0% Waiting
installation of
new Service
meters. Will
require to refresh
quotes
5 W1515 Replace
Irrigation
System Sacred
Park
General
Fund
18,083 0 0% Waiting
installation of
new Service
meters. Will
require to refresh
quotes
This is Page No.63 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
6 W1043 Shade
Structure
Wiradjuri Park
General
Fund
Revote
20,000
10,000
30,000
0 0% Waiting on
discussions from
the community
on final shade
requirements.
7 W1509 Install
Illuminator Oval
Lighting Control
– SRA Ground
General
Fund
15,000 0 0% Quotes being
sought.
8 W1510 Paint Lake
Cargelligo Pool
Lake
Swimming
Pool
Reserve
37,279 24,568 65.9% Complete
9 W1513 Install Fence
around
Chlorine Room
@ Lake Pool
General
Fund
8,496 0 0% Fence to be
installed around
the filter room for
the Toddlers
Pool.
10 W1041 Condobolin
Swimming Pool
Swimming
Pool
Reserve –
Revote
69,573 0 0% Fencing of the
water meter and
backflow device
to commence.
11 W1044 Foster St
Beautification
Lake Cargelligo
General
Fund –
Revote
67,209 0 0% Concept designs
received.
12 W1045 Lake Cargelligo
Walkway Stage
2
General
Fund
111,839 0 0% Area surveyed.
DIS and Lakes
Alive have
walked the
project.
Community
consultation
needs to occur.
This is Page No.64 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
13 W1047 Filtration
System
Irrigation Lake
Cargelligo
Recreation
Ground
General
Fund
15,000 0 0% The operational
status of the
subsurface
irrigation system
is being
determined.
Tank ordered.
14 W1051 Condobolin
Netball Courts
General
Fund -
Revote
Sport &
Rec
Funding –
unspent
grants
9,331
9,331
18,662
0 0% Remaining funds
to upgrade new
kiosk – e.g. Air
Conditioning etc.
5 W1050 Lake
Recreation
Ground
Amenities –
Practice Cricket
Nets
General
Fund --
Revote
10,000 0 0% The location of
the pitch has
been decided.
DIS to follow up
with sporting
groups.
16 W1048 Skate Park
(09/10)
General
Fund --
Revote
137,709
26,600
164,309
0 0% Location has
been determined
as Bill Hurley
Park.
Waiting on final
designs of Skate
Park.
17 W1563 Footpath – The
Bogan Way
from the
Bowling Club to
the Caravan
Park;
Tottenham
General
Fund --
Revote
2,914 0 0% Complete
Unspent funds
of $2,914 to be
transfer to
W1507
This is Page No.65 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
18 W1564 Footpath –
Lake Cargelligo
in Canada
Street
General
Fund --
Revote
7,125 684 9.6% Complete
Unspent funds
of $6,441 to be
Spent on
missing
footpaths in
Lake
19 W938 Fifield
Recreation
Ground
General
Fund --
Revote
8,580 0 0%
20 Shade
Structure
Capital Works
General
Fund
100,000
-40,000
-35,000
25,000
0 0% Allocated from
Parks &
Reserves
Maintenance
budget 2012/13;
resolution 177/13
Playground
Shelter @
Tottenham
Memorial Park
General
Fund
40,000 0 0% Ordered
Playground
Shelter @ Lake
Cargelligo Apex
Park
General
Fund
35,000 0 0%
21 W1726 SRA Ground
Irrigation
Design
General
Fund
15,000 9,300 62% Preliminary Draft
complete; minor
modifications
required before
1st Draft
available.
This is Page No.66 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
No. WO
No.
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Footpaths Lake
Cargelligo
General
Fund
9,028
6,441
15,469
0 0% Options
discussed
1. Continue down Canada St
2. Uabba St from hospital to Canada St
3. Canada St from Uabba to Yelkin St
DISCUSSION
As noted in the above listed projects.
FINANCIAL AND RISK
As noted in the table above. All Revote budgets are only indicative until they have
been approved.
ENGAGEMENT
Engagement has occurred within the organisation to identify, prioritise and approve
Capital Works Projects; the above list is Parks and Reserves projects within
Infrastructure Services.
CONCLUSION
As noted in the table above.
ATTACHMENTS
Nil
Maree Linsket
MANAGER INFRASTRUCTURE
Keith Dawe
Acting DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.67 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.3 STREET TREE REMOVAL 10 CONAPAIRA STREET LAKE CARGELLIGO
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 Build and Maintain Community Infrastructure and Systems
Strategic
Outcome
3.3 Visually appealing built environment, landscapes and
streetscapes
Delivery
Program
3.3.2 Implement a themed street tree replacement program
Operational
Plan
3.3.2 Develop and implement a themed street tree replacement
program
RECOMMENDATION
That Council
I. Note the report regarding the 4 Gum Trees adjacent to 10 Conapaira
Street, Lake Cargelligo;
II. Not approve the removal of the 4 Gum Trees; in accordance with LSC
Street Tree Policy adjacent to 10 Conapaira Street, Lake Cargelligo.
INTRODUCTION
In accordance with LSC Street Tree Policy each Street Tree is required to be
assessed on its suitability and to the claims within the request. From the
assessment recommendations for action/s will be submitted to Council.
BACKGROUND
Council received a request for the occupant of 10 Conapaira Street, Lake Cargelligo,
to have the trimmed 4 Gum Trees, but preferably removed the adjacent to the
property. She states that the trees are damaging her property and that the pest
controller suspects the trees are infested with termites as well.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.3
This is Page No.68 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
The Gum Trees have been inspected in accordance with LSC Street Tree Policy.
The trees are in very good condition; and there is no evidence of termites to the
trees. Trimming would affect the aesthetic look of the trees and as they are about 8-
10m from her property line, the branches pose a low risk of damaging the property.
Installation of root barrier can be installed to prevent the roots from damaging the
foundations of the property
DISCUSSION
No discussions are required.
FINANCIAL AND RISK
Limited to the cost of installing root barrier – estimated to be approximately $600.
ENGAGEMENT
No engagement is required.
CONCLUSION
The trees are to remain as per the LSC Street Tree Policy; and Root barrier to be
installed.
ATTACHMENTS
Nil
Maree Linsket
MANAGER INFRASTRUCTURE
Keith Dawe
ACTING DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.69 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
7.3.4 WEEDS MANAGEMENT STAYING WITH LOCAL GOVERNMENT
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 5 Living in the Natural Environment
Strategic
Outcome
5.4 A healthy natural environment
Delivery
Program
5.4.1 Conduct weed and feral pest control
Operational
Plan
5.4.1 Ongoing inspection program and control operations
RECOMMENDATION
That Council supports the Lachlan Valley Weeds Advisory Committee make
representation to the Local State MP and Local Government NSW for both the
regulatory and on ground control of weeds, be retained as a function of Local
Government.
INTRODUCTION
Council has received a request from the Lachlan Valley Weeds Advisory Committee
to support the Committee in its objections to distribute any weed management
through the Local Land Services.
BACKGROUND
With the formation of the Local Land Services it was suggested that the regulatory
control of weeds would become a function of the Local Land Services. The Lachlan
Valley Weeds Committee believes that Councils are the best placed to handle both
regulatory and on ground works for weed control. It can only be envisaged as a
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.4
This is Page No.70 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
regressive step as the functions go hand in hand, and can often be done
simultaneously.
The Committee points out that when the conditions are ripe foe weed emergence,
staggered germinations can occur in one season, with the result of several trips to
affect complete control. Councils are best placed to handle weed control, being
smaller in area than the Local Land Services; who could cost more in time travelling
the vast distances; loss of efficiency through the workforce and on ground works.
DISCUSSION
No discussions are required.
FINANCIAL AND RISK
If weed management is transferred to the Local Land Services Council will not
require a Weeds Inspector and the corresponding grant received for the tasks
undertaken by the Weeds Inspector would be lost to Council.
ENGAGEMENT
No engagement is required.
CONCLUSION
The support of the Lachlan Valley Weeds Advisory Committee though representation
to the Local State MP and Local Government NSW for both the regulatory and on
ground control of weeds, be retained as a function of Local Government.
ATTACHMENTS
Nil
Maree Linsket
MANAGER INFRASTRUCTURE
Keith Dawe
Acting DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.71 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.5 PROPOSED ROAD CLOSURES IN THE MULLA & TOTTENHAM
LOCALITIES
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 1 Grow a Resilient Economy
Strategic
Outcome
1.3 An innovative, progressive and growing agricultural sector
Delivery
Program
1.3.1 Provide transport infrastructure needed to support agriculture
Operational
Plan
None identified.
RECOMMENDATION
That Council
I. Has no objections to the road closure of TOTTENHAM 1;
II. Has no objections to the road closure of TOTTENHAM 2 as long as an
access easement is provided;
III. Has no objections to the road closure of TOTTENHAM 3
IV. Has no objections to the road closure of TOTTENHAM 4 as long as an
access easement is provided;
V. Has no objections to the road closures of TOTTENHAM 5;
VI. Has no objections to the road closure of TOTTENHAM 6 as long as an
access easement is provided;
VII. Has objections to the road closure of TOTTENHAM 7; on the basis of
supporting objections to be lodged by the landholders.
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.5
This is Page No.72 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
VIII. Would withdraw its objection where the affected landholders have no
objection to the proposed road closures.
INTRODUCTION
NSW Trade & Investment – Crown Lands have requested comments on the
proposed road closings; with notice of intention to sell.
BACKGROUND
The Lands Office is progressively closing unused crown roads. They periodically
forward notices of their intentions for a batch of roads and seek comments from
landholders and other interested parties such as Council. Mostly Council is not
directly affected but if Council is aware of any issues from landholders; Council can
add its support to their objections.
DISCUSSION
PROPOSED ROAD CLOSINGS
1. ACCOUNT 503220 (File Ref: 09/15072)
PARISH Ruby & Rutledge
COUNTY Oxley
SHIRE Bogan
The road closures in this area do not present any issues to Lachlan Shire Council.
Access between the Lachlan and Bogan Shires is not affected.
2. ACCOUNT 521872 (File Ref: 09/11736)
PARISH Bulbodney & Minalong
COUNTY Flinders
SHIRE Lachlan
This is Page No.73 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Figure 1: Proposed road Closures for Account 521872; annotated to show roads TOTTENHAM 1-3
Road closures TOTTENHAM 1-3 (Refer to Figure 1) in this area still allow access to
individual land parcels.
Road closure TOTTENHAM 1: The closure of this Additional Crown road does
not restrict access to any land parcels.
Road closure TOTTENHAM 2: The closure of this Crown road does not
restrict access to any land parcels, however the property noted in red
(Baldwinson) uses this road for access to Bobadah Road from the east and
have requested an easement along this section of road.
Road closure TOTTENHAM 3: The road identified as shared Council/Crown
road is part of SR 12 (White Tank Road). The owners of all properties west
of this closure have been contacted and indicate they currently gain access to
their properties by other roads and are not concerned by the closure.
Local property owners describe the section of road indicated as only
accessible by motorbike. The property owner north of the closure is not
concerned about the closure. The property owner south of the road closure
(noted in khaki, Quade) is not concerned as long as his current access to Lot
This is Page No.74 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
28 DP 752892 is not compromised through Lot 3 DP 752892. A visual check
of an aerial image shows that access through Lot 3 is east of the closure and
thus he would not be affected.
3. ACCOUNT 521901 (File Ref: 09/15144)
PARISH Bulbodney & Minalong
COUNTY Flinders
SHIRE Lachlan
Figure 2: Proposed Road Closures for Account 521901; annotated to show roads TOTTENHAM 4-7
Road closures TOTTENHAM 4-5 (Refer to Figure 2) in this area still allow access to
individual lots.
Road closure TOTTENHAM 4: The closure of this Additional Crown road does
not restrict access to any land parcels, however the property noted in purple
(Baldwinson) uses this road for access to Bobadah Road from the east and
have requested an easement along this section of road if it is closed.
Road closure TOTTENHAM 5: The closure of the Crown road between
Bobadah Road and Billandry Road through Lot 18 DP 752864 and west of Lot
This is Page No.75 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
16 DP 752864, and the closure of the additional Crown road north of Lot 9 DP
752864 do not restrict access to any individual land parcels. As this runs
through different properties, it is suggested that the road be subdivided into
two parts to offer to owners. This has been discussed with both property
owners and they agree with this subdivision proposal.
Road closures TOTTENHAM 6-7 (refer to Figure 2) may restrict access to individual
land parcels.
Road closure TOTTENHAM 6: The closure of this Crown road eliminates
access to Lot 15 DP 752864. At this stage it forms part of a property with the
lots east, south and west of it. Buildings on Lot 15 appear to be currently
accessed through the lot south of it, however if Lot 15 was to be sold
separately it would no longer have road access. An easement for access to
Lot 15 would be needed if it was sold separately. The property noted in
purple (Baldwinson) also uses this road for access to Bobadah Road from the
east and have requested an easement along this road.
Road closure TOTTENHAM 7: This Crown road provides access to the
Meryula State Forest (Lot 24 DP 752892) and DA Fishpool’s southern
property (Lots 23 and 25 DP 752892) as the Crown road adjacent to these
lots to the south is not trafficable. Both these parties have concerns about
access and if it was closed, they would need an easement to continue access
to these lots. The Crown road intersects both Lot 2 DP 752892 and Lot 4 DP
752892 each into two portions. If the road was closed the road should be
subdivided for the purpose of being keeping each lot contiguous in the event
of selling the lots separately.
FINANCIAL AND RISK
The closure of TOTTENHAM 3 will reduce the length of SR12 White Tank Road by
1.3km cutting the Road into two sections. This will have a minor reduction to
Councils Federal Assistance Grant (FAG) for roads.
Note Council will be required to rename & renumber one end of SR12.
This is Page No.76 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
ENGAGEMENT
Affected residents had been contacted to gauge their opinion of the proposed road
closures. Their responses have been included in the discussions above.
CONCLUSION
The general consensus is there are no objections other than the road to the Meryula
State Forest as long as access easements are created where needed.
ATTACHMENTS
None
Maree Linsket
MANAGER INFRASTRUCTURE
Keith Dawe
Acting DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.77 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.6 PROPOSED ROAD CLOSURES IN THE DANDALLO LOCALITY
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 1 Grow a Resilient Economy
Strategic
Outcome
1.3 An innovative, progressive and growing agricultural sector
Delivery
Program
1.3.1 Provide transport infrastructure needed to support agriculture
Operational
Plan
None identified.
RECOMMENDATION
That Council
I. Has no objections to the road closure of No.1 Crown road south of Lot 4
DP 753983 “Inverlea”;
II. Has no objections to the road closure of No.2 Crown road running east-
west and intersecting Lot 29 DP 753983 “Inverlea”;
III. Has no objections to the road closure of No.3 Crown roads in the north
east of “Inverlea”;
IV. Has no objections to the road closure of No.4 the section of Crown road
forming the eastern boundary between “Nellady” and “Inverlea”;
V. Has objections to the road closure of No.5 Crown road from the
southeast corner of “Nellady”;
VI. Has objections to the road closure of No.6 Crown road between Lots 29
and 30 DP 753983 “Inverlea” through to the corner of Lot 4 DP 753983;
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.5
This is Page No.78 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
VII. Has objections to the road closure of No.7 the section of (Crown/Shire
road); is part of SR8 (Tottenham-Dandaloo Road) to the west and no
objections to the eastern section of Crown road;
VIII. Has no objections to the road closure of No.8 Crown/Shire road; is part
of SR8 (Tottenham-Dandaloo Road) between Lot 30 DP 754018
“Inverlea” and Lot 31 DP 754018 “Avoca”;
IX. Has no objections to the road closure of No.9 Crown road west of Lots
29 and 30 DP 754018 “Inverlea”;
X. Has objections to the road closure of No.10 Crown road north of Lot 29
DP 754018 “Inverlea”.
XI. Would withdraw its objections in any cases where the affected
landholders have no objection to the proposed road closures.
INTRODUCTION
NSW Trade & Investment – Crown Lands have requested comments on the
proposed road closings; with notice of intention to sell.
BACKGROUND
The Lands Office is progressively closing unused crown roads. They periodically
forward notices of their intentions for a batch of roads and seek comments from
landholders and other interested parties such as Council. Mostly Council is not
directly affected but if Council are aware of any issues from landholders; Council can
add its support to their objections.
DISCUSSION
PROPOSED ROAD CLOSINGS
PARISH Dandaloo
COUNTY Kennedy
SHIRE Lachlan
This is Page No.79 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Figure 3: Proposed Road Closures: with annotations
Some parcels already have no access to a road, and in the event of a flood of the
Bogan River, access will be further reduced.
The proposed road closures will isolate more land parcels. The properties affected
by these proposed road closures are “Nellady” (blue with adjoining white parcels),
“Inverlea” (green) and “Avoca” (possibly more than one property with same owner)
(tan and purple striped) as shown in Figure 1.
If all surrounding Crown Roads are trafficable, then some options remain to only
close some roads and still provide access to land parcels in these properties that
currently have road access. Communication with property owners and neighbours
has been unsuccessful, thus the condition of the existing roads has not been
verified. Aerial imagery shows that some roads might not be trafficable.
Road closure No.1: The Crown road south of Lot 4 DP 753983 “Inverlea”.
This road is not trafficable and access can be gained through to the Crown
road to the southwest corner of the lot.
“NELLADY”
“INVERLEA”
“AVOCA”
3.
3.
1. 2.
3.
4.
5.
6.
7W.
7CW. 7CE.
7E.
8.
9.
10.
This is Page No.80 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Road closure No.2: The Crown road running east-west and intersecting Lot 29
DP 753983 “Inverlea”. This road is not trafficable in parts and access to the
lot can be gained through the open Crown road at the southeast corner.
Road closure No.3: All Crown roads in the north east of “Inverlea”, near the
Bogan River. These roads are not trafficable and alternate access to parcels
is available (if Road closure No. 5 remains open).
Road closure No.4: The section of Crown road forming the eastern boundary
between “Nellady” and “Inverlea”. Depending on the new ownership of the
land, access to the southeastern corner of “Nellady” may need to be
facilitated.
Road closure No.5: The Crown road from the southeast corner of “Nellady”
open. This road is needed for access to Lot 47 DP 755133 “Nellady”. (It also
provides access to other parcels of “Nellady” when the Bogan River floods
and denies northern access). This road is also needed for access to Lots 3
and 28 DP 753983 “Inverlea”. Note: this road does not appear to exist in
aerial imagery, however the land appears to be trafficable.
Road closure No.6: This Crown road between Lots 29 and 30 DP 753983
“Inverlea” through to the corner of Lot 4 DP 753983 allows access to the road
above (Road closure No.5) and provides access to Lot 4 753983 “Inverlea”.
These roads then intersect with the open Crown road that intersects Lot 29
DP 753983 “Inverlea” in the north-south direction. Note: some of these Crown
roads do not appear to exist in aerial imagery; however the land appears to be
trafficable.
Road closure No.7: In this section there are three options available that still
allow access to all parcels of land:
1. Closure of the western half of this section (Crown/Shire road); is part
of SR8 (Tottenham-Dandaloo Road) and keep the eastern half of this
section open (Crown road). This allows access to Lot 26 DP 753983
“Inverlea” and Lot 16 DP 753963 “Avoca” in an easterly direction, and
Lot 32 DP 753983 “Inverlea” from the southwest corner (this may need
to be facilitated by keeping the intersection of the Crown/Shire road
and the Crown road open).
This is Page No.81 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
2. Closure the central section of this road and keep the eastern and
western sections open. This allows access to Lot 16 DP 753963
“Avoca” in an easterly direction and Lots 26 and 32 DP 753983
“Inverlea” from the westerly direction.
3. Closure the eastern half of this section (Crown road) and keep the
western half of this section open (Crown/Shire road); is part of SR8
(Tottenham-Dandaloo Road). This allows access to Lot 16 DP 753963
“Avoca” Lots 26 and 32 DP 753983 “Inverlea” from the westerly
direction.
Note: the sections labelled 7W, 7CW and 7CE do not appear to be clearly
trafficable from aerial imagery.
Road Closure No. 8: This Crown/Shire road; is part of SR8 (Tottenham-
Dandaloo Road) between Lot 30 DP 754018 “Inverlea” and Lot 31 DP 754018
“Avoca”. This road does not appear to be clearly trafficable from aerial
imagery. This was checked with the recent asset data collection, which
indicated that there is no trafficable road in place.
Road closure No. 9: This Crown road west of Lots 29 and 30 DP 754018
“Inverlea”. This road does not appear to be clearly trafficable from aerial
imagery.
Road closure No. 10: This Crown roads north of Lot 29 DP 754018 “Inverlea”
allows access to Lot 63 DP 755133 “Nellady”. This access is also needed for
other parcels in “Nellady” when the Bogan River floods. Note: this road does
not appear to be clearly trafficable from aerial imagery, however is better than
other possible roads.
FINANCIAL AND RISK
The closure of No. 8 will reduce the length of SR8 Tottenham-Dandaloo Road by
7.1km cutting the Road into four sections. This will not reduce Councils Federal
Assistance Grant (FAG) for roads; as this road is not eligible to claim under the
conditions of the grant.
Note Council will be required to rename & renumber the sections of SR8 when/if
upgraded.
This is Page No.82 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
ENGAGEMENT
Attempts have been made to contact the affected residents to gauge their opinion of
the proposed road closures, by telephone. There was insufficient time available to
engage in written correspondence. Assessment of the impacts of the closures was
attempted by other means, including use of aerial imagery. The landholders would
have received the same correspondence from the Lands Office and to have the
opportunity to object.
CONCLUSION
There are objections to sections of roads requested for closure; as stated in
recommendation.
ATTACHMENTS
None
Maree Linsket
MANAGER INFRASTRUCTURE
Keith Dawe
Acting DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.83 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.7 CENTROC REGIONAL FUEL TENDER
Author: K Dawe
TRIM: 13.6.6.3
Community Strategic Plan
Goal 3 Build And Maintain Community Infrastructure And Systems
Strategic Outcome
3.1
3.2
3.3
Provision of fuel supports various outcomes, e.g.
Efficient transport networks that meet community and business needs
Water, Sewer and energy utilities meet best practice standards with up to date technology
Visually appealing built environment, landscapes and streetscapes
Delivery Program
3.1.1
3.2.3
3.3.5
Implement road maintenance, renewals and improvements in accordance with asset management plan
Implement the asset maintenance and renewal program for water and sewerage services
Maintain parks and reserves across the shire
Operational Plan
3.1.1 3.2.3
3.3.5
Complete annual maintenance, renewals and improvements program
Complete annual maintenance program
RECOMMENDATION
That Council
I. Enters into a regional contract through CENTROC with a panel of
providers of fuel which is made up of Reliance Petroleum, Park Pty Ltd,
Dib Group Pty Ltd and Oilsplus Pty Ltd, to be managed through the
CENTROC regional contract (noting that Dib Group has not tendered to
supply Lachlan Shire) for a period of two years with an option to extend
for a further 12 months; and
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.7
This is Page No.84 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
II. Advise CENTROC of its decision.
INTRODUCTION
Lachlan Shire Council has participated in a regional fuel supply contract through
Central NSW Councils (Centroc). A new contract is required.
BACKGROUND
Fuel is one of council’s larger expenses, with annual expenditure of around $1.2M,
depending on the impacts of the world market. The regional approach saves
members both time and money. The existing fuel supply contract is ending. The
Centroc Supply Managers Team developed a revised regional contract for supply
and delivery of fuel.
CENTROC called for tenders for a regional contract to supply and deliver fuel to
member Councils, including Lachlan Shire.
DISCUSSION
A summary with confidential pricing data was recently received from Centroc. There
are different pricing structures for bulk deliveries to the Condobolin depot and to the
smaller tanks at Lake Cargelligo, Tottenham and the mobile fuel trailers. The parts
relevant to Lachlan Shire have been analysed on a spreadsheet, applying the same
assumed mix of deliveries to each tender.
The tenders nominate the markup to be added to the Terminal gate Price (TGP),
which is the common denominator in the pricing structure. The supplier’s markup
includes covering their costs to deliver the fuel, and their profit margin.
The smallest markups are for the bulk deliveries to large central tanks, such as at the
Condobolin depot which can be serviced by a B-Double direct from the coast refinery
or seaport storage.
There are large variations for the smaller depot tanks and the fuel trailers, depending
on whether the supplier is interested in them.
Park P/L obviously is only interested in bulk supplies direct from the coast. Their bulk
supplies to Condobolin are the cheapest. However, with markups of $82.07 for the
This is Page No.85 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
fuel trailers, $84.75 for Lake Cargelligo depot and $90.13 for the Tottenham depot, it
is equally obvious that council would not be ordering their fuel for the smaller sites.
It may be appropriate to order bulk supplies from Park P/L and for the smaller sites
from Reliance Petroleum or Oilsplus. There is a small margin between the latter two
(noting that Reliance’s TGP is reached by subtracting the markup from the figure
shown in the cost to council column).
Reliance has provided good service to council for several years, including delivery to
remote fuel trailers at remote sites. Their bulk price to Condobolin is second lowest,
marginally lowest for Tottenham, and just above Oilsplus for Lake Cargelligo and the
fuel trailers. Overall, there is not much between the two companies.
FINANCIAL AND RISK
The estimated costs for each supplier are summarised below, based on a mix of
deliveries totalling 800,000 litres.
Rank for assumed volumes of fuel:
1 $1,107,546
Park for bulk & Reliance for small
drops
2 $1,107,740
Park for bulk & Oilsplus for small
drops
3 $1,121,496 Reliance
4 $1,147,070 Oilsplus
5 $1,410,444 Park
Analysis summary:
Dib Group did not bid for our business.
Engaging Park P/L on their own is not an option on the estimated cost- they
obviously are only interested in bulk supplies which may suit other councils.
Reliance would be cheapest as a single supplier, but mainly on the basis of
being slightly cheaper on bulk supplies than Oilsplus (although more
expensive than Park).
Oilsplus is marginally more expensive than Reliance – competitive on small
drops but slightly more expensive on bulk drops.
This is Page No.86 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Combining the cheapest bulk deliveries by Park with either Reliance or
Oilsplus is the cheapest, with the margin so small as to be dependent on the
assumed mix of delivery types and locations.
The RFT allows council to engage a panel of contractors, to pick the best options at
any time. The Terminal Gate Price may vary between sources on different days, so
that quotes can be sought from the contractors to determine which will be the best at
any time.
These prices will provide council with an anticipated savings of approximately
$100,000 annually, if prices remained at present levels.
Centroc has managed the process including all costs of advertising and tender
assessment and will receive a management fee from the suppliers to cover these
costs.
ENGAGEMENT
Council has provided advice on improving the specification to reduce operational and
administration problems. One issue was invoices arriving with different amounts to
what was ordered, due to twice weekly fluctuations in the terminal gate price from
the refinery.
Council staff also participated in a panel with representatives of other councils and
Centroc to undertake a preliminary review of the tenders. Given the variation of
prices and combinations of tenders potentially providing lower cost options for
councils, it was determined that a panel contract would be appropriate. In this case,
some or all tenders would be accepted onto a panel of suppliers and participating
councils could request quotations of the current prices, to determine which supplier
is the best choice at the time. The prices relate to the Terminal Gate Price and the
suppliers’ nominated (tendered) markup for delivery and profit. Variation should be in
the TGP.
Advice from Centroc regarding the Selection Process of a Regional Supplier of
Fuel:
“The Centroc Request for Tender (RFT) for Supply and Delivery of Fuel was
managed under the auspices of the Centroc Supply Managers Team.
This is Page No.87 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Members of the Centroc Supply Managers Team oversaw the RFT process run by
Centroc. All documentation including copies of the RFT, responses from tenderers
and tender assessment documentation is available upon request.
The panel gave consideration to responses from 4 companies:
Reliance Petroleum
Oilsplus
Park Fuel
Dib Group
The panel reviewed all tendered responses utilising the APET 360Pro tender
evaluation tool and recommended that all organisations be accepted as a part of the
panel for fuel supply to council.”
Next steps
As the process included an RFT, under the Local Government Act 1993, a Council
resolution is required to accept this tender.
A draft contract has been prepared, including amendments from the existing
contract, and would be executed by Centroc upon confirmation by member councils.
CONCLUSION
Members of Centroc’s Supply Management Team have overseen the selection of the
panellists as suitable organisations for Council to enter into a contract with for the
supply of fuel. Based on pricing quoted in the RFT process, it is commended that
Council approve Centroc to enter into a contract with each panellist. A 2 year
contract (with a possible 12 month extension) with each panellist is advised.
This is Page No.88 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
ATTACHMENTS
Nil. Tender information and the draft contract will be available at the meeting for
perusal.
Keith Dawe
ACTING DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.89 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.4.8 SUPPLY AND DELIVERY OF GRAVEL HAULAGE TRUCKS
Author: K Dawe and G Nagle
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.1
3.2
3.3
Provision of suitable plant and plant replacement program
supports various outcomes, e.g.
Efficient transport networks that meet community and
business needs
Water, Sewer and energy utilities meet best practice
standards with up to date technology
Visually appealing built environment, landscapes and
streetscapes
Delivery
Program
3.1.1
3.2.3
3.3.5
Implement road maintenance, renewals and improvements
in accordance with asset management plan
Implement the asset maintenance and renewal program
for water and sewerage services
Maintain parks and reserves across the shire
Operational
Plan
3.1.1
3.2.3
3.3.5
Complete annual maintenance, renewals and
improvements program
Complete annual maintenance program
RECOMMENDATION
That Council;
I. Purchase four new Western Star Fleet spec II 4800 series day cab trucks
from Hartwigs Trucks Dubbo, for $264,261.80 each for a total of
$1,057,047.20; and
II. Sell fleet nos. 615, 616, 617 & 618 Western Star trucks to Golden City
Trucks for $87,500.00 per truck for a total of $350,000.00 (net
changeover of $176,761.80 per unit for a total of total of $707,047.20).
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.8
This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
INTRODUCTION
Council budgets within the 10 year plant replacement program for changing over the
heavy fleet and accordingly, tenders were sought for replacing the gravel trucks.
Tenders closed at 2.00pm Monday 30th September 2013 for Supply and delivery of
four new gravel trucks.
The trucks offered for trade in or separate purchase are:
Fleet nos. 615, 616, 617 & 618 Western Star 6X4 gravel trucks.
The specification called for trucks with higher engine horse power, stronger
transmission, drive line and suspension to improve reliability in the heavy duty
working conditions. This also enables council to stay in touch with today’s market
requirements for resale values.
A key specification requirement is to have a high quality air filter system for the
motor, given the dusty working environment. If this requirement is not met, the truck
is not short listed for further consideration.
Tenders were received from 7 companies for the supply of new trucks with trade ins
and 2 offers for purchase only. All figures include GST.
BACKGROUND
Gravel haulage is a major operation conducted by Council to improve and repair the
road network within Lachlan Shire. This type of operation requires heavy duty
equipment that can work reliably off road in dusty conditions over relatively short
distances. The work does not suit trucks designed for urban environments or line
haul work on sealed highways at high speeds.
Council’s gravel haulage fleet consists of four Western Star 4800 series 4x6 trucks
with 10m tipping bodies. This style American built truck has performed very well over
the past 7 years proving to be reliable, strong units.
Lighter duty trucks would suffer more breakdowns and lower resale values.
DISCUSSION
Several of the most likely contenders have been viewed and assessed by the gravel
haulage gang. There were some limitations on inspection opportunities as not all
models were available within a reasonable distance. Some trucks were similar but
This is Page No.91 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
not the actual models offered. If any further information would affect the
recommendations, it will be brought to the council meeting.
Several of the trucks would be suitable, making for a potentially difficult choice.
Some considerations therefore have fine points of difference.
The best changeover combinations involve selling fleet numbers 615, 616, 617 &
618 Western Star gravel trucks to Golden City trucks for $87,500.00 each unit and
purchase new trucks without trade ins.
Freightliner Coronado 114, Mack Granite, Iveco Powerstar do not have external high
rise air intakes for the engine. Therefore, they are considered not be suitable for
gravel haulage in very dusty conditions and non-compliant. The air intake
requirements of the specification is a major factor that was stressed to all suppliers
as it is the largest potential source of risk for the truck engines being “dusted’.
Lowest tender is for Isuzu CXY 455 for $200,826.00 per truck with no trade in, from
Tracserv. Isuzu meets the specifications, except that it only has a GCM of 57,000kg
which does not comply with the specified 70,000 GCM. This appears to be related to
the transmission being a lighter duty
Freightliner has the greatest changeover of trucks tendered and does meet the air
cleaner requirement, therefore should not be considered.
Kenworth has the required air cleaner but is very costly.
This leaves five trucks in contention.
Hino 2848 has the second best changeover price and meets all specifications.
Western Star 4800 II, Volvo FMX and Mack Trident (auto and manual) are similar to
each other in changeover prices and all comply with the specifications required.
It was difficult to find a Volvo in gravel truck configuration in this region that was
convenient to inspect.
Hino and Volvo make all of their own parts. That has advantages of design
integration, but the many brands that use Cummins or Detroit engines and Eaton
gear boxes mean that their parts are very commonly available.
This is Page No.92 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Continuing with the American type truck has several advantages:
1. Parts are commonly available and relatively low cost, including for
transmissions and motors that are used in several brands of trucks;
2. Preferred by the gravel haulage truck drivers who feel they are the best suited
for the very rough and dusty conditions that the trucks operate in. This is
supported by the experience of operating Western Star trucks which have
performed well in the demanding conditions.
3. General discussions with neighboring councils working in similar conditions
support the American style truck being considered the best suited unit for
operating in very dusty, rough conditions.
4. Information obtained from an auctioneering business indicates that the
American style truck used for gravel haulage has a higher percentage resale
value, compared to the Japanese and European trucks.
This would leave the Mack Tridents and Western Star in the short list. Any would be
suitable, with fine points only between them.
The operators are happy with the old Western Stars and feel comfortable continuing
with the brand, i.e. their first preference.
They liked the Mack auto but are not sure of long term reliability, so the proven
manual is also in contention (and is the same industry standard unit in the Western
Star).
The manual Mack Trident is cheapest of the short list at $176,654.00. Next is the
Western Star at $107.80 higher at $176,761.80 and then Mack Trident auto a little
more at $178,480.00.
With such a small margin, the preference of the operators could be the decider, in
favour of the Western Star which has proven to be suitable for the work.
Availability/delivery period is 16 weeks for Western Star. Not stated by the others.
Inspections conducted by Gravel Truck Drivers and Plant Manager
Trucks inspected by Councils staff were Freightliner Coronado, Mack Trident,
Western Star, Kenworth and Isuzu. Only four different trucks were test driven.
This is Page No.93 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Comments
All trucks test driven were unloaded, or were prime movers with no weight on them.
Isuzu CXY455 Cab forward truck
Liked features
Serviceability
Vision
Drivers comfort
Control lay out good, with easy to reach locations.
Disliked features
DPF was very low to the ground and may cause fire in grass areas,
Gear shift operation not smooth and may have trouble selecting gears,
particularly when parts wear.
Freightliner Coronado 114
Liked features
Serviceability
Vision
Drivers comfort
Control lay out good and easy to reach.
Disliked features
Entry grab point stated 150kg but drivers felt uncomfortable when using grab
point to enter truck.
Poor vision left hand side due to bonnet design
Slight tail end movement (may be due to not having weight on it)
No high rise air intake.
This is Page No.94 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Mack Trident
Liked features
Serviceability
Vision
Drivers comfort
Easy egress and access to cab
Control lay out good easy to reach
M Drive transmission and MP8 engine very driver friendly - the stand out
feature for the drivers and could be well worth the extra $1,826 cost over the
manual version
2nd best power rating
External mounted high rise engine air filters.
Disliked features
Some small doubt about long term reliability of M Drive transmission – if so,
consider the proven manual gear box
Western Star 4800 II
Prime mover version inspected. The Western Star 4800 II has many changes
compared to Council’s older Western Stars. Has the highest power rating and good
resale value. Whether the extra power increases resale value is unknown. It is the
favorite of the operators due to long association. The workshop has experience with
this brand.
Liked features
Serviceability
Vision
Drivers comfort
Easy egress and access to cab
Control lay out good easy to reach
This is Page No.95 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
External mounted high rise engine air filters.
Disliked features
Air filters mounted slightly forward compared to earlier model, intruding into
peripheral vision.
Kenworth
Highly regarded brand name but is very expensive.
Liked features
Good vision
Easy egress and access to cab
Good dash layout
Driver comfort, quiet
Can turn off electronic traction aids & ABS brakes for unsealed roads
Ad Blu emission control rather than DPF
Disliked features
Nil
FINANCIAL & RISK
The Delivery and Operational Plan budget allows for the continual delivery of the
Plant Replacement Capital Works Program.
Delays in replacing plant beyond optimum points would increase the running costs
with more breakdowns and maintenance, and reduce the residual values.
In this case, the current trucks were purchased in May 2005 and were due for
replacement around 2010. The first attempt did not attract good enough prices, so
the replacement was deferred.
There have been further delays through the size of the catch up plant replacement
program in recent years, combined with a long look at what configuration of trucks
are currently needed for gravel haulage. Road train side tippers have proven to be
effective in some situations to move large volumes quickly. However, the normal
This is Page No.96 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
truck and dog combination is more versatile and has the flexibility to handle small or
one off jobs.
Council has enjoyed a fairly flat price rise trajectory in recent years while the Aussie
dollar was high, but it has dropped against the US dollar. Consequently, new plant
prices are rising faster. This coincides with the mining slowdown pushing second
hand values down. Combined with the delay and advancing age of the trucks, the
changeover cost has increased – new prices up and resale down. However, the
plant fund can accommodate the increased changeover cost. This is likely to occur
more often in future, which is part of the reason for keeping the plant fund at a
healthy level through the good times.
The Hino could be selected on price alone and would do an adequate job. Bearing
the comments in the “Discussion” section in mind, there are better trucks for the task
in terms of operations, maintenance and retained value. I.e. the “American type”
trucks.
The best trade in or purchase only offer was $87,500.00 received from Golden City
Trucks, All change over prices stated in appraisals listed below are with the
purchase price received from Golden City Trucks.
Summary of changeover cost for the replacement gravel trucks, with grey highlighted
cells being the shortlisted items:
Supplier Fleet no. 615
Western Star
Fleet no. 616
Western Star
Fleet no. 617
Western Star
Fleet no. 618
Western Star
Comments
Budget
estimate:
Buy 225,000
Sell 112,000
Net 113,000
Tracserv Isuzu CXY455
112,700.00
Isuzu
112,700.00
Isuzu
112,700.00
Isuzu
112,700.00
Too light. Non-
compliant
West Orange
Motors
Hino 4828
129,640.00
Hino 4828
129,640.00
Hino 4828
129,640.00
Hino 4828
129,640.00
Thomas
Bros.
Iveco
Powerstar
6800/
132,184.00
Iveco
Powerstar
6800/
132,184.00
Iveco
Powerstar
6800/
132,184.00
Iveco
Powerstar
6800/
132,184.00
Non-compliant
This is Page No.97 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Thomas
Bros.
Iveco
Powerstar
7200/
140,500.00
Iveco
Powerstar
7200/
140,500.00
Iveco
Powerstar
7200/
140,500.00
Iveco
Powerstar
7200/
140,500.00
Non-compliant
Thomas
Bros.
Iveco
Powerstar
7200/
141,800.00
Iveco
Powerstar
7200/
141,800.00
Iveco
Powerstar
7200/
141,800.00
Iveco
Powerstar
7200/
141,800.00
Non-compliant
Increase hp extra
1,300.00
Mack trucks
Australia
Mack Granite
152,630.00
Mack Granite
152,630.00
Mack Granite
152,630.00
Mack Granite
152,630.00
Non-compliant
Mack trucks
Australia
Mack Granite
Feb 2014 build
161,430.00
Mack granite
Feb 2014 build
161,430.00
Mack granite
Feb 2014 build
161,430.00
Mack granite
Feb 2014 build
161,430.00
Non-compliant
M Drive trans
Inland Truck
Centre
Kenworth
T409SAR
199,265.30
Kenworth
T409SAR
199,265.30
Kenworth
T409SAR
199,265.30
Kenworth
T409SAR
199,265.30
Expensive
Mack Trucks
Australia
Mack Granite
2013 build
173,530.00
Mack Granite
2013 build
173,530.00
Mack Granite
2013 build
173,530.00
Mack Granite
2013 build
173,530.00
Non-compliant
Wagga
Motors
Mack trident
500 MP8
176,654.00
Mack trident
500 MP8
176,654.00
Mack trident
500 MP8
176,654.00
Mack trident
500 MP8
176,654.00
Wagga
Motors
Mack Trident
500 MP8
M drive trans
178,480.00
Mack Trident
500 MP8
M drive trans
178,480.00
Mack Trident
500 MP8
M drive trans
178,480.00
Mack Trident
500 MP8
M drive trans
178,480.00
Volvo Truck
& Bus
Volvo FMX460
176,063.30
Volvo FMX460
176,063.30
Volvo FMX460
176,063.30
Volvo FMX460
176,063.30
Hartwigs
Trucks
Western Star
Fleet spec II
Western Star
Fleet spec II
Western Star
Fleet spec II
Western Star
Fleet spec II
Suitable
This is Page No.98 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
4800
176,761.80
4800
176,761.80
4800
176,761.80
4800
176,761.80
West Orange
Motors
Freightliner
Coronado 114
202,130.00
Freightliner
Coronado 114
202,130.00
Freightliner
Coronado 114
202,130.00
Freightliner
Coronado 114
202,130.00
Most expensive,
several disliked
features & non-
compliant
United
Auctions
Australia
Purchase only
80,000.00
Purchase only
80,000.00
Purchase only
80,000.00
Purchase only
80,000.00
Golden City
Trucks
Purchase only
87,500.00
Purchase only
87,500.00
Purchase only
87,500.00
Purchase only
87,500.00
Best purchase or
trade in offer
received for each
truck.
Trade in ranged
70,000 to 84,000
Appraisal details of truck tenders received.
Supplier Fleet no. 615
Western Star
Fleet no. 616
Western Star
Fleet no. 617
Western Star
Fleet no. 618
Western Star
Comments
Tracserv
Daryl French
Lot I Purvis Ln
Dubbo 2830
6884 2023
1
Isuzu CXY
455
204,826.00
Body included
200,826.00
No trade
Trade offer
84,000.00
Isuzu CXY
455
204,826.00
Body include
200,826.00
No trade
Trade offer
84,000.00
Isuzu CXY
455
204,826.00
Body included
200,826.00
No trade
Trade offer
84,000.00
Isuzu CXY
455
204,826.00
Body included
200,826.00
No trade
Trade offer
84,000.00
GVM 24,000
GCM 57,000
Almighty Ind
Body
4.8 X 1.0 X 2.4
Options:
D/lights 900.00
Sunvisor 515.00
Weather shields
350.00.
Dash radio 800.00.
H/D seat covers
This is Page No.99 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Changeover
200,826.00
87,500.00
112,700.00
Changeover
200,826.00
87,500.00
112,700.00
Changeover
200,826.00
87,500.00
112,700.00
Changeover
200,826.00
87,500.00
112,700.00
500.00.
Tyre monitor
1,100.00.
Air operated ring
feeder 1,500.00.
Hartwigs
Robert Roach
PO Box 578,
Dubbo 2830
Deliver 16
weeks
2
Western Star
Fleet spec II
4800
264,261.80
Body included
Trade
78,000.00
Changeover
264,261.80
87,500.00
176,761.80
Western Star
Fleet spec II
4800
264,261.80
Body included
Trade
78,000.00
Changeover
264,261.80
87,500.00
176,761.80
Western Star
Fleet spec II
4800
264,261.80
Body included
Trade
78,000.00
Changeover
264,261.80
87,500.00
176,761.80
Western Star
Fleet spec II
4800
264,261.80
Body included
Trade
78,000.00
Changeover
264,261.80
87,500.00
176,761.80
CBW body.
560 detroit engine.
18sp Eaton trans.
Options:
GPS monitoring.
699.00 + 39.00 per
month.
Pressurized bell
housing 600.00.
Electronic trans
15,000.00.
Red Dot air
condenser 4,750.00.
H/duty seat covers
350.00.
Body
Options #1
CBW
42,892.00
Includes
options
42,892.00
Includes
options
42,892.00
Includes
options
42,892.00
Includes
options
10m3.
4.5 X 1.0 X 2.4
Options excl GST:
Fire exting’r 250.00.
2 X beacons
640.00.
Isolation switch
229.00
LED lights 794.00
Body
Options #2
46,035.00 46,035.00 46,035.00 46,035.00 10m
4.5 X 1.0 X 2.4
This is Page No.100 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
DND Welding
Body
Options #3
Hammelex
White
42,973.00 42,973.00 42,973.00 42,973.00 11 m3 body
4.5 X 1.2 X 2.4
Includes some light
aluminium parts
Wagga
Motors
Craig Staines
Dobney Ave
Wagga 2650
69250105
3
Mack Trident
500 MP8
M drive trans
265,980.00
Body included
Trade in
70,000.00
Changeover
265,980.00
87,500.00
178,480.00
Mack Trident
500 MP8
M drive trans
265,980.00
Body included
Trade in
70,000.00
Changeover
265,980.00
87,500.00
178,480.00
Mack Trident
500 MP8
M drive trans
265,980.00
Body included
Trade in
70,000.00
Changeover
265,980.00
87,500.00
178,480.00
Mack Trident
500 MP8
M drive trans
265,980.00
Body included
Trade in
70,000.00
Changeover
265,980.00
87,500.00
178,480.00
M&S Body
70,000kg GCM
Options:
Includes Alcoa alloy
rims 2,926.00 &
save 300kg
Wagga
Motors
Craig Staines
Dobney Ave
Wagga 2650
69250105
4
Mack trident
500 MP8 18sp
Eaton trans
264,154.00
Body included
Trade in
70,000.00
Changeover
264,154.00
87,500.00
176,654.00
Mack trident
500 MP8 18sp
Eaton trans
261,228.00
Body included
Trade in
70,000.00
Changeover
264,154.00
87,500.00
176,654.00
Mack trident
500 MP8 18sp
Eaton trans
261,228.00
Body included
Trade in
70,000.00
Changeover
264,154.00
87,500.00
176,654.00
Mack trident
500 MP8 18sp
Eaton trans
261,228.00
Body included
Trade in
70,000.00
Changeover
264,154.00
87,500.00
176,654.00
M&S Body
70,000kg GCM
Options:
Alcoa alloy rims
2,926.00 save
300kg
Body
Option #1
M&S Bodies
38,500.00 38,500.00 38,500.00 38,500.00 4.5 X 1.1 X 2.3
This is Page No.101 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Body
Option #2
Nixon
42,680.00 42,680.00 42,680.00 42,680.00 Add 1,000 +GST
if using ZF trans
Mack trucks
Australia
Option # 1
5
Mack Granite
Feb 2014 build
240,130.00
Body included
Trade in
70,000.00
Changeover
240,130.00
87,500.00
152,630.00
Mack Granite
Feb 2014 build
240,130.00
Body included
Trade in
70,000.00
Changeover
240,130.00
87,500.00
152,630.00
Mack Granite
Feb 2014 build
240,130.00
Body included
Trade in
70,000.00
Changeover
240,130.00
87,500.00
152,630.00
Mack Granite
Feb 2014 build
240,130.00
Body included
Trade in
70,000.00
Changeover
240,130.00
87,500.00
152,630.00
M&S Body
500hp /18 sp
manual trans.
Mack trucks
Australia
Option # 2
6
Mack granite
Feb 2014 build
248,930.00
Body included
Trade in
70,000.00
Changeover
248,930.00
87,500.00
161,430.00
Mack granite
Feb 2014 build
248,930.00
Body included
Trade in
70,000.00
Changeover
248,930.00
87,500.00
161,430.00
Mack granite
Feb 2014 build
248,930.00
Body included
Trade in
70,000.00
Changeover
248,930.00
87,500.00
161,430.00
Mack granite
Feb 2014 build
248,930.00
Body included
Trade in
70,000.00
Changeover
248,930.00
87,500.00
161,430.00
M&SBody
500hp / M drive
trans.
Mack trucks
Australia
Option # 3
Mack Granite
2013 build
261,030.00
Body included
Mack Granite
2013 build
261,030.00
Body included
Mack Granite
2013 build
261,030.00
Body included
Mack Granite
2013 build
261,030.00
Body included
M&S Body
500hp, M drive
trans.
This is Page No.102 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
7 Trade in
70,000.00
Changeover
261,030.00
87,500.00
173,530.00
Trade in
70,000.00
Changeover
261,030.00
87,500.00
173,530.00
Trade in
70,000.00
Changeover
261,030.00
87,500.00
173,530.00
Trade in
70,000.00
Changeover
261,030.00
87,500.00
173,530.00
Body option
#1
Sloanebuilt
44,420.00
Sloanebuilt
44,420.00
Sloanebuilt
44,420.00
Sloanebuilt
44,420.00
Body option
#2
M&S Bodies
39,930.00
M&S Bodies
39,930.00
M&S Bodies
39,930.00
M&S Bodies
39,930.00
Body option
#3
Borcat Trailers
44,000.00
Borcat Trailers
44,000.00
Borcat Trailers
44,000.00
Borcat Trailers
44,000.00
Thomas Bros
61 Dobney
Ave
Wagga, 2650
69260105
Option #1
8
Iveco
Powerstar
6800/
219,684.89
Body included
No trade offer
Changeover
219,684.89
87,500.00
132,184.00
Iveco
Powerstar
6800/
219,684.89
Body included
No trade offer
Changeover
219,684.89
87,500.00
132,184.00
Iveco
Powerstar
6800/
219,684.89
Body included
No trade offer
Changeover
219,684.89
87,500.00
132,184.00
Iveco
Powerstar
6800/
219,684.89
Body included
No trade offer
Changeover
219,684.89
87,500.00
132,184.00
Nixon body
500hp/
16 Eurotronic trans
90,000kg GCM
Thomas Bros
61 Dobney
Ave
Wagga, 2650
69260105
Option #2
Iveco
Powerstar
7200/
Nixon body
228,000.00
Body included
No trade offer
Changeover
Iveco
Powerstar
7200/
Nixon body
228,000.00
Body included
No trade offer
Changeover
Iveco
Powerstar
7200/
Nixon body
228,000.00
Body included
No trade offer
Changeover
Iveco
Powerstar
7200/
Nixon body
228,000.00
Body included
No trade offer
Changeover
Nixon body
485hp Cummins
18sp Eaton trans
This is Page No.103 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9 228,000.00
87,500.00
140,500.00
228,000.00
87,500.00
140,500.00
228,000.00
87,500.00
140,500.00
228,000.00
87,500.00
140,500.00
Thomas Bros
61 Dobney
Ave
Wagga, 2650
69260105
Option #3
10
Iveco
Powerstar
7200/
Nixon body
229,300.00
Body included
No trade offer
Changeover
229,300.00
87,500.00
141,800.00
Iveco
Powerstar
7200/
Nixon body
229,300.00
Body included
No trade offer
Changeover
229,300.00
87,500.00
141,800.00
Iveco
Powerstar
7200/
Nixon body
229,300.00
Body included
No trade offer
Changeover
229,300.00
87,500.00
141,800.00
Iveco
Powerstar
7200/
Nixon body
229,300.00
Body included
No trade offer
Changeover
229,300.00
87,500.00
141,800.00
Nixon body
525hp Cummins
18sp Eaton trans
Volvo Truck
& Bus
Sydney
Andrew
Woods
120 Hume
Hwy, Chullora
NSW 2190
0412276984
11
Volvo FMX460
263,563.30
Body included
Trade in
70,000.00
Changeover
263,563.30
87,500.00
176,063.30
Volvo FMX460
263,563.30
Body included
Trade in
70,000.00
Changeover
263,563.30
87,500.00
176,063.30
Volvo FMX460
263,563.30
Body included
Trade in
70,000.00
Changeover
263,563.30
87,500.00
176,063.30
Volvo FMX460
263,563.30
Body included
Trade in
70,000.00
Changeover
263,563.30
87,500.00
176,063.30
Darren Cowan Body
Options:
Chrome tail pipe
600.00.
GPS monitoring
1045.00
500hp eng 3,800.00
Storage box 400.00
I- shift trans
4,800.00
Wireless tipper
control 700.00
Inland Truck
centre
Kenworth Kenworth Kenworth Kenworth Darren Cowan Body
This is Page No.104 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Jason Rogers
Bourke St
Dubbo 2830
0427824433
12
T409SAR
286,765.30
Body included
Trade in
70,000.00
Changeover
286,765.30
87,500.00
199,265.30
T409SAR
286,765.30
Body included
Trade in
70,000.00
Changeover
286,765.30
87,500.00
199,265.30
T409SAR
286,765.30
Body included
Trade in
70,000.00
Changeover
286,765.30
87,500.00
199,265.30
T409SAR
286,765.30
Body included
Trade in
70,000.00
Changeover
286,765.30
87,500.00
199,265.30
4.5 X 2.5 X 1.0
Cummins 485 hp
18sp Eaton trans
41,545.00
TCU 5000 wireless
remote control
West Orange
Motors
Jason Thomas
22 -24 Forbes
Rd
Orange 2800
63622779
13
Hino2848
AMT
217,140.00
Body included
Trade in
70,000.00
Changeover
217,140.00
87,500.00
129,640.00
Hino2848
AMT
217,140.00
Body included
Trade in
70,000.00
Changeover
217,140.00
87,500.00
129,640.00
Hino2848
AMT
217,140.00
Body included
Trade in
70,000.00
Changeover
217,140.00
87,500.00
129,640.00
Hino2848
AMT
217,140.00
Body included
Trade in
70,000.00
Changeover
217,140.00
87,500.00
129,640.00
M&S body
AMT trans
Body
Option #1
Borcat Trailers
44,000.00 44,000.00 44,000.00 44,000.00 4.6 X 1.2 X 2.4
West Orange
Motors
Jason Thomas
22 -24 Forbes
Rd
Orange 2800
63622779
Freightliner
Coronado 114
289,630.00
Body include
Trade in
70,000.00
Changeover
Freightliner
Coronado 114
289,630.00
Body include
Trade in
70,000.00
Changeover
Freightliner
Coronado 114
289,630.00
Body include
Trade in
70,000.00
Changeover
Freightliner
Coronado 114
289,630.00
Body include
Trade in
70,000.00
Changeover
M&S body
Detroit 560hp
18sp Eaton trans
This is Page No.105 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
14
289,630.00
87,500.00
202,130.00
289,630.00
87,500.00
202,130.00
289,630.00
87,500.00
202,130.00
289,630.00
87,500.00
202,130.00
Body
Option #1
Borcat Trailers
44,000.00 44,000.00 44,000.00 44,000.00 4.6 X 1.2 X 2.4
Golden City
Trucks
286 Bruce
Hwy, Gympie,
Qld
07 5482 8188
Purchase only
87,500.00
Purchase only
87,500.00
Purchase only
87,500.00
Purchase only
87,500.00
Best purchase only
or trade price
offered.
United
Auctions
Australia
Paul Kilmurray
16 – 22
Riverside
Drive
Mayfield west
NSW 2304
0412906416
Purchase only
80,000.00
Purchase only
80,000.00
Purchase only
80,000.00
Purchase only
80,000.00
ENGAGEMENT
The tenderers were given the opportunity to inspect the trucks in their working
environment.
Various truck drivers on staff have looked at some of the trucks offered, with some
able to provide more specific feedback.
This is Page No.106 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
CONCLUSION
The shortlisted trucks would be the most suitable, but with very little to choose
between them on price or features, it is recommended to proceed with the Western
Star which is most familiar to the operators and their preference.
ATTACHMENTS
Nil
Keith Dawe
MANAGER OPERATIONS
Greg Nagle
PLANT AND DEPOT OVERSEER
Liz Collyer
GENERAL MANAGER
This is Page No.107 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
8.4.9 MEDIUM TRUCKS REPLACEMENT CORRECTION 2013
Author: K. Dawe & G. Nagle
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.1
3.2
3.3
Provision of suitable plant and plant replacement program
supports various outcomes, e.g.
Efficient transport networks that meet community and
business needs
Water, Sewer and energy utilities meet best practice
standards with up to date technology
Visually appealing built environment, landscapes and
streetscapes
Delivery
Program
3.1.1
3.2.3
3.3.5
Implement road maintenance, renewals and improvements
in accordance with asset management plan
Implement the asset maintenance and renewal program
for water and sewerage services
Maintain parks and reserves across the shire
Operational
Plan
3.1.1
3.2.3
3.3.5
Complete annual maintenance, renewals and
improvements program
Complete annual maintenance program
RECOMMENDATION
1. That Council confirms part i) of resolution number 324/13 for the
Purchase of three Hino 1628 Medium trucks with Obieco bodies from
West Orange Motors for $399,924.00 ($133,308.00 per unit) and sell three
used Hino Pro 6 SE trucks, fleet numbers 620, 621 and 622, to
Blacklocks Trucks of Wodonga for $138,765.00 ($46,255.00 per unit), on
MEETING TYPE: Ordinary Meeting
DATE: 23 October 2013
ITEM NO. 9.4.8
This is Page No.108 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
the understanding that this is for 24 Tonne trucks rather than 32 Tonne
GCM trucks.
2. Authorise the General Manager to authorise minor variations to the
purchase of vehicles, plant and materials where there is difficulty with
supply of the type or model offered in a reasonable time frame, or to
correct errors where the intent of the council resolution is not changed,
all subject to the limitations imposed by the Local Government Act 1993
and associated Regulations.
INTRODUCTION
Council resolved on Wednesday 18th September 2013 as recommended, to
purchase three Hino 1628 Medium trucks with Obieco bodies from West Orange
Motors. Also, the 3 old trucks would be sold to Blacklocks Truck Centre of Wodonga.
Unfortunately, upon clarification of prices when preparing the order, it was found that
the price was for the 24Tonne model, rather than the 32Tonne model as intended.
The resolution may or may not need to change. The basis of the conclusions leading
to the recommendation and ultimately the council resolution, had an error. Rather
than proceed with the order, it was considered preferable to look at the options
available and make a fresh determination to maintain transparency in the process.
BACKGROUND
As explained in the report and verbally to councillors in the meeting, Hino from West
Orange Motors was recommended on the basis of paying approximately $1,000
extra (actual figure $1,075.60) over the cheapest option of Isuzu from Tracserv, for
32T GCM (Gross Combination Mass) instead of 24T GCM. This would improve
future flexibility for adding a tag trailer for towing around other plant items for little
extra cost.
On preparing the purchase order in accordance with the resolution, it became
apparent that the Hino price applied to the 24T GCM model, not the 32T GCM
variant which would cost $5,795.33 extra, each.
The analysis stage can be complex with tenderers providing information in different
formats. Normally all permutations are found, but the distinction between 24T and
32T pricing of the Hino truck from West Orange Motors was missed.
This is Page No.109 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Extract from the September report:
“Tender 2013/07 - Three 9 Tonne 16,000 GVM Tipping Trucks.
Lowest tender without trade is an Isuzu FTR900 Med/Long for $132,232.00 from
Tracserv.
The best trade in or purchase offer for the three Hino Pro 6 trucks, fleet no. 620,621
& 622, is $46,255.00 per unit from Blacklocks Truck Centre.
The best combination on price is for Tracserv to supply 3 - Isuzu FTR900 tipping
trucks for $396,696 ($132,232.00 each, no trade offer) and to sell 3 used trucks to
Blacklocks Trucks for $138,765.00 ($46,255.00 each). The Isuzu has 24,000kg
GCM.
Hino 1628 Medium from West Orange Motors for $133,308.00 each, fitted with the
Obieco body is preferred. Its’ higher 32,000kg GCM only costs $1,076.00 more for
an extra 8,000kg GCM. The heavier duty and higher GCM is more flexible if plant
trailers become necessary.”
Options:
On discussion with dealers, it was found that the 24T variant would be adequate,
with operators having to be aware that the truck cannot be fully loaded if towing a
plant trailer.
The apparent options include:
1. Leave the resolution as is, and accept the 24T GCM variant – same dealer,
same price, same body, lower rated variant of the same model as shown in
the council resolution – possibly able to proceed using GM’s delegation.
2. Continue with the dealer and model as resolved, but pay $5,795.33 extra per
truck for the 32T variant as originally intended - possibly able to proceed using
GM’s delegation. A minor issue with potential damage by multiple drivers to a
more complex gear box can be offset with training.
3. Purchase lowest cost 24T offer from a different dealer - replace the
September resolution and ask Council to approve purchase of 3 Isuzu
FTR900 trucks with 24T GCM from Tracserv at $1,075.33 less each – needs
a recision motion.
This is Page No.110 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
4. Purchase lowest cost 32T offer from a different dealer. I.e. replace the
September resolution and ask Council to approve purchase of 3 Isuzu
FVR1000 trucks with 32T GCM from Wagga Motors at $1,158.50 each more
than the amount in the resolution (which is $4,636.83 less than the corrected
amount for 32T Hino) – needs a recision motion.
5. Recision motion, start again and recall tenders for the 3 trucks. This would
involve delays and potentially higher costs as the Aussie dollar has fallen and
if Blacklocks do not again make offers above the trade-ins for the old trucks.
In terms of cost to council, this is the riskiest option.
Council previously resolved to allow the General Manager some flexibility to
authorise variations to vehicle purchases where the intended model and price might
not be available in a reasonable time. This arose from supply delays caused by the
earthquake and tsunami in Japan and floods in Thailand. Sometimes, a lower trade
in price was accepted, to avoid the cost and more delay to re-quote and get lower
trade in offers anyway. In some other cases, council purchased a similar model that
was available, e.g. a manual instead of auto, or a wagon with 7 instead of 5 seats,
with a price adjustment. Occasionally supply issues still occur.
It was uncertain how far the flexibility extended, so it is preferred to return this case
to council for determination. A delegation to the new General Manager could be
made to authorise minor variations where they fit the intent of the council resolution.
If happy with a 24T variant in the first place, the original recommendation would have
been either Isuzu in line with Option 3 above, for the lowest changeover cost or Hino
in line with Option 1 as the second lowest and proven brand for our purposes.
If the missed information was known, the original recommendation would have been
in line with Option 4 above, for the lowest changeover cost for a 32T model.
A recision motion is a more complex route to follow and is the least preferred if
another option is workable. In particular, Option 5 involves the unknown but
potentially higher risk of increased cost than the extra costs in Options 2 and 4.
Not enough is known about future resale values to influence the selection.
This is Page No.111 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
The ‘conditions of tendering’ allows council to make a selection without necessarily
selecting the lowest price or lowest changeover offer, so there is no obligation in that
respect. Option 1 would still be the second lowest changeover by $1,075.60 each.
As to whether Hino or Isuzu would have been recommended with the correct
numbers being used, Isuzu was slightly cheaper but Hino has given council good
service. When close, recommendations have often gone with the proven or most
familiar product, and we can live with the 24T version, so that option 1 is viable.
FINANCIAL AND RISK
See discussion above for more details.
ENGAGEMENT
The West Orange Motors and Blacklocks Truck Centre tenders are still on the table.
CONCLUSION
Option 1 is recommended, as requiring the least change, leaving the resolution
unchanged on the understanding that it is for a 24T truck.
Greg Nagle
PLANT SUPERVISOR
Keith Dawe
ACTING DIRECTOR INFRASTRUCTURE SERVICES
This is Page No.112 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
Attachment - Tender data summary from September 2013 report:
Supplier Tender
2013/07
9Tonne
Tipping
Truck
Truck
Price
each
Trade in
&
Change
Over
Fleet no.
620 Hino
Pro 6 SE
Trade in
&
Change
Over
Fleet no.
621 Hino
Pro 6 SE
Trade in
&
Change
Over
Fleet no.
622 Hino
Pro 6 SE
Change
over
using
purchas
e offered
from
Blackloc
ks
Trucks
Comment
s
Tracserv
Daryl French
1 Purvis Ln,
Dubbo NSW
2830
Isuzu
FTR900
Med/Lon
g
134,232.
00
No trade:
132,232.
00
44,000.0
0
C/Over
90,232.0
0
42,000.0
0
C/Over
92,232.0
0
42,000.0
0
C/Over
92,232.0
0
132,232.
00
46,255.0
0
85,977.0
0
Delivery 6
- 8 weeks
15,000
GVM
24,000
GCM
Prefer
higher
GCM
Hartwigs
Trucks
Robert Roach
PO Box 578
Dubbo NSW
2830
Fuso
Fighter
1627
400,237.
00
Trade
93,000.0
0
133,412.
40
No Trade
- not
offered
31.000.0
0
C/Over
102,412.
40
31.000.0
0
C/Over
102,412.
40
31.000.0
0
C/Over
102,412.
40
133,412.
40
46,255.0
0
87,157.4
0
15,000
GVM
24,000
GCM
Prefer
higher
GCM
Wagga
Motors
Craig Staines
32 Dobney
Ave Wagga
NSW 2650
Isuzu
FVR
1000
134,466.
50
32,500.0
0
C/Over
101,966.
50
Revised
trade
price
submitted
2/8/13
32,500.0
0
C/Over
101,966.
50
32,500.0
0
C/Over
101,966.
50
134,466.
50
46,255.0
0
88,211.5
0
Delivery 4
– 6 weeks
16,500
GVM
32,000
GCM
West Orange
Motors
Aaron
Daniels
Hino
1628
Medium
Body opt:
133,308.
43.000.0
0
43.000.0
0
43.000.0
0
Obieco
133,308.
Delivery 4
– 6 weeks
15,500
GVM
This is Page No.113 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
32 Forbes Rd
, Orange
NSW 2800
Obieco
Industries
32,329.0
0
or
Almighty
Industries
33,726.0
0
00
134,705.
00
No
trades:
offers
same
Obieco
c/over
90,308.0
0
Almighty
c/over
91,705.0
0
Obieco
c/over
90,308.0
0
Almighty
c/over
91,705.0
0
Obieco
c/over
90,308.0
0
Almighty
c/over
91,705.0
0
00
46,255.0
0
87,053.0
0
each
Almighty
134,705.
00
46,255.0
0
88,450.0
0
32,000
GCM
Lowest
price for
32,000
GCM
Tracserv
Daryl French
1 Purvis Ln,
Dubbo NSW
2830
Isuzu
FVR
1000
Med
139,732.
00
No trade:
137,732.
00 each
44,000.0
0
C/Over
95,732.0
0
42,000.0
0
C/Over
97,732.0
0
42,000.0
0
C/Over
97,732.0
0
137,732.
00
46,255.0
0
91,477.0
0
Delivery 6
- 8 weeks
16,500
GVM
32,000
GCM
Hartwigs
Trucks
Andrew
lavers 266
Hammond
Ave, Wagga
NSW 2650
Nissan
UD
PK17280
415,800.
00
Trade
93,000.0
0
138,600.
00
No trade:
138,600.
00
each
31,000.0
0
C/Over
107,600
31,000.0
0
C/Over
107,600
31,000.0
0
C/Over
107,600
138,600.
00
46,255.0
0
92,345.0
0
Blacklocks
Truck Centre
Tom Wighton
5 Kendall St
Wodonga
3690
Purchase
only
46,255.0
0
Purchase
only
46,255.0
0
Purchase
only
46,255.0
0
United
Auctions
Australia
Purchase
only
38,850
Purchase
only
38,850
Purchase
only
38,850
This is Page No.114 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
9.0 DEPUTATIONS
This is Page No.115 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
10.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR &
DEPUTY MAYOR
Date Function
19 09 13 Year 12 Graduation Dinner
23 09 13 Carrathool Shire Council opening of Hillston District Office
25 09 13 Field Day and Anniversary celebrations of Condobolin Agriculture
Station
26 09 13 Family Support Fun Day – Condobolin
01 10 13 –
04 10 13
Local Government Conference
12 10 13 Highland Gathering
Sports Club – Centre State Triples Competition Dinner
11.0 NOTICES OF MOTION
Cr Mark Hall
“Council resolve to assist the Lake Long Daycare Centre with the requested works
for the landscaping and parking areas required for the Daycare Centre to be able to
open next year.”
This is Page No.116 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
12.0 DELEGATES REPORT
This is Page No.117 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
13.0 CORRESPONDENCE
13.1 TOTTENHAM WELFARE COUNCIL INC.
Attachment
Correspondence received from the Tottenham Welfare Council Inc with a letter of
congratulations and thanks for Lachlan Shire Council staff efforts leading up to the
recent Tidy Towns judging.
13.2 NSW DEPARTMENT PLANNING & INFRASTRUCTURE
Attachment
Correspondence received from the NSW Department Planning & Infrastructure
regarding the Strategic Regional Land Use Policy Implementation
RECOMMENDATION
That Council note the correspondence.
(/)
This is Page No.118 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 October, 2013 in Council Chambers, Molong Street Condobolin.
14.0 COMMON SEAL
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15.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
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16.0 MATTERS RULED URGENT BY THE MAYOR
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17.0 CLOSED SESSION
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18.0 ATTACHMENTS
Attachment 6.1.2
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Attachment 8.3.1
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Attachment 13.1
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Attachment 13.2
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