ordinary meeting of council lake cargelligo …...this is page no.1 of the business paper of lachlan...

This is Page No.1 of the Business Paper of Lachlan Shire Council to be held 15 April, 2015 in the Lake Cargelligo

Memorial Hall, Foster Street, Lake Cargelligo.

ORDINARY MEETING OF COUNCIL

Lake Cargelligo

15 April 2015

Lake Cargelligo Memorial Hall

Commencing at 10.00am

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 15 April 2015 in Lake Cargelligo

Memorial Hall, Foster Street, Lake Cargelligo

Lachlan Shire –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral

activities

Mission:

To engage the community, providing and

delivering progressive services whilst

implementing a long term strategic plan leading to

the social and economic benefit of the community

This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 April

2015 in the Lake Cargelligo Memorial Hall, Foster Street, Lake Cargelligo

TABLE OF CONTENTS

1.0 CONFIRMATION OF THE MINUTES .......................................................................................................... 5

2.0 LEAVE OF ABSENCE ................................................................................................................................. 5

3.0 MAYORAL MINUTE ................................................................................................................................. 6

4.0 PUBLIC FORUM ....................................................................................................................................... 7

5.0 DISCLOSURE OF INTEREST ....................................................................................................................... 8

6.0 GENERAL MANAGER ............................................................................................................................... 9

6.1 GENERAL MANAGEMENT - GENERAL MANAGER’S REPORT - APRIL ................................................. 9

6.1.1 BETTER PRACTICE REVIEW ......................................................................................................... 9

6.1.2 SECTION 355 COMMITTEES ...................................................................................................... 13

6.2 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE ......................................................................... 17

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT – APRIL 2015 ........................... 17

6.2.2 FINANCE AS AT 31 MARCH 2015 .............................................................................................. 20

6.2.3 LACHLAN SHIRE COUNCIL DELEGATIONS .................................................................................. 23

6.3 ENVIRONMENT AND PLANNING ........................................................................................................... 25

6.3.1 DIRECTOR ENVIRONMENT AND PLANNING REPORT – APRIL 2014 ............................................ 25

6.3.2 DEVELOPMENT ACTIVITY - MARCH 2015 .................................................................................. 32

6.3.3 LACHLAN SHIRE COUNCIL HALLS - UPDATE ............................................................................... 37

6.3.4 HERITAGE COMMITTEE MEETING – 14 FEBRUARY 2015 ........................................................... 41

6.4 INFRASTRUCTURE SERVICES ................................................................................................................. 43

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – APRIL 2015.................................................. 43

6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31 MARCH 2015 ................... 57

6.4.3 CROWN LAND REQUEST FOR RESERVE ADDITIONS ................................................................... 70

6.4.4 RURAL ADDRESSING – ROAD NAMING REQUEST ...................................................................... 72

6.4.5 RURAL ADDRESSING – ROAD NAMING ..................................................................................... 76

6.4.6 MID LACHLAN VALLEY TEAM ANNUAL REPORT 2013/2014 ....................................................... 80

6.4.7 GUM BEND LAKE COMMITTEE MEETING .................................................................................. 82

6.4.8 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE MEETING ............................................ 84

6.4.9 LAKE CARGELLIGO WALKWAY – STAGE 2 PROJECT UPDATE ...................................................... 86

6.4.10 ISLAND CREEK BRIDGE ......................................................................................................... 89

6.4.11 ROADS WORKS PROGRAM................................................................................................... 93

6.4.12 2015 VARIETY BASH EVENING MEAL .................................................................................. 111

7.0 DEPUTATION ...................................................................................................................................... 114

8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR AND DEPUTY MAYOR .................................. 115

9.0 NOTICES OF MOTION .......................................................................................................................... 116

10.0 DELEGATES REPORT ....................................................................................................................... 117

11.0 CORRESPONDENCE......................................................................................................................... 118

12.0 COMMON SEAL .............................................................................................................................. 119

12.1 SALE TO BRENNAN ................................................................................................................. 119

13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ........................................................................... 120



14.0 MATTERS RULED URGENT BY THE MAYOR ..................................................................................... 121

15.0 ATTACHMENTS............................................................................................................................... 122

This is Page No.5 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 April 2015 in

the Lake Cargelligo Memorial Hall, Foster Street, Lake Cargelligo

1.0 CONFIRMATION OF THE MINUTES

RECOMMENDATION

That the Minutes of the Ordinary Council Meeting held 18 March 2015 be received

and noted.

(/)

That the Minutes of the Extraordinary Council Meeting held 20 March 2015 be

received and noted.

(/)

2.0 LEAVE OF ABSENCE

RECOMMENDATION

That leave of absence be granted for

(/)



3.0 MAYORAL MINUTE



4.0 PUBLIC FORUM



5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s

Code of Conduct regulate the way in which Councillors and staff of Council conduct

themselves to ensure that there is no conflict between their private interests and their

public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has

an interest in a matter to be considered at a meeting of the Council (or Committee),

that interest must be disclosed as soon as practicable after the start of the meeting

and the reasons for declaring such interest.

RECOMMENDATION

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in

the case of ‘less than significant on pecuniary interests’ the reasons why they

consider the interest to be non significant.

(/)



6.0 GENERAL MANAGER

6.1 GENERAL MANAGEMENT - GENERAL MANAGER’S REPORT - APRIL

6.1.1 BETTER PRACTICE REVIEW

Author: A. McCormack ATTACHMENT

TRIM: 13.6.6.1

EXECUTIVE SUMMARY

A Better Practice Review (BPR) was conducted by the Office of Local Government in

2014. The final Report from the Office has now been received and a copy has been

provided to all Councillors.

Council is well placed to comply with the recommendations contained in the Better

Practice Review. Further periodic Reports will be made to Council.

RECOMMENDATION

That Council note the progress made to comply with the recommendations of

the Better Practice Review.

REPORT

The Final Report is attached. It contains 26 suggested areas for improvements.

Comment on each of the 26 areas is as follows:

1. Review of Policies

This is underway. Policies coming before Council are now in a standard format.

Progress report in Better Practice Review reflects measures being taken.

2. Legislative Compliance

Draft Policy presented to March Council Meeting. Progress in Better Practice

Review reflects measures being taken.

3. Business Continuity

Plan adopted at March Council Meeting.

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.1.1

DATE: 15 April 2015



4. Risk Management/Fraud Control

Enterprise Risk Management Plan submitted to March Council Meeting. Progress

report on Better Practice Review reflects measures being taken.

5. Internal Audit

Underway, as reported to the March Meeting.

6. Procurement – Disposal and Tendering

Process underway.

6.1 Asset Management

Process underway.

7. Policy - Staff/Councillor Interactions

Draft Policy submitted to March Council Meeting.

8. Code of Conduct

Progress report in Better Practice Review reflects action taken and proposed.

9. Delegations

Review complete and will be submitted to April Council Meeting.

10. Statement of Business Ethics

Statement submitted to March Council Meeting.

11. Legal Services

Panel approved at March Council Meeting.

12. Privacy Management

Privacy Management Plan submitted to March Council Meeting.

13. Supporting Council’s Committees

Report to April Council Meeting.

14. Alliance with Penrith

Strong connections are maintained with Penrith and will continue.

17. Improved Linkages between Plans and Strategies

Work underway, to be further developed.



18. Long-term Financial Plan

To be a priority before 30 June 2015.

19. Update Resourcing Strategy and Delivery Program


20. Alignment of Financial Data


21. Quarterly Budget Review

Now being presented as required.

22. Water Fund

Business Plan adopted of Council February Council Meeting.

23. Sewerage Fund

Business Plan adopted of February Council Meeting

24. Succession Plan

To be incorporated into Workforce Plan.

25. Workforce Plan

Currently being updated and will include Succession Plan (see 24 above)

26. Asset Management Review

Progress report indicates this is underway.

27. Procurement Policy Review

Review underway.

Financial Implications

The above improvements should impact favourably on the application of Council’s

finances.

Risk Implications

The above improvements should reduce Council’s exposure to risk.



Reference to Delivery Plan

4.7.1 Council is financially sustainable and provides services expected by the

community.

4.7.2 Council is meeting the objectives of its long term plans.

4.7.3 Council’s decision making is equitable and ethical.



6.1.2 SECTION 355 COMMITTEES ATTACHMENT

EXECUTIVE SUMMARY

Council has twenty (20) Section 355 Committees. Section 355 of the Local

Government Act 1993 reads:

A function of a council may, subject to this Chapter, be exercised:

(a) by the council by means of the councillors or employees, by its agents or

contractors, by financial provision, by the provision of goods, equipment, services,

amenities or facilities or by any other means, or

(b) by a committee of the council, or

(c) partly or jointly by the council and another person or persons, or

(d) jointly by the council and another council or councils (including by means of a

Voluntary Regional Organisation of Councils of which the councils concerned are

members), or

(e) by a delegate of the council (which may, for example, be a Voluntary Regional

Organisation of Councils of which the council is a member).

The recent Better Practice Review recommended:

“provide committees with a constitution or charter setting out their role and

membership, as well as documented procedures and relevant training.”

RECOMMENDATION

a) That Council reviews the need for the Committees listed to be S.355

Committees.

b) That the draft Constitution be noted at this stage.

c) That the draft Constitution be referred to StateCover (Council’s insurer)

for comment.

d) That an operational manual be prepared for the Committees’ guidance.

e) That, when an opportune time arises, training of Committee members be

provided.



f) That Council consider assigning a Councillor to each Committee to

attend meetings when possible.

REPORT

Section 355 Committees may manage facilities on behalf of Council. They aim to

maximize the use of facilities and are responsible for day-to-day management.

Section 355 Committees may also be established to advise Council on the needs for

future enhancement, expansion or upgrade of facilities, or events and tourism

promotion.

Council has established the following Section 355 Committees:

Bena Cemetry Committee

Burcher Recreation Ground Committee

Burcher Public Hall Committee

Condobolin Senior Citizens Club Committee

Condobolin Community Centre Committee

Fifield Community Facilities Committee

Kiacatoo Hall and Recreation Ground

Vermont Hill and Recreation Ground Committee

Tullibigeal Community Facilities Committee

Lake Cargelligo Memorial Hall Committee

Lake Cargelligo Australia Day Committee

Lake Cargelligo Local Tennis Club Committee

Lake Cargelligo Tourist Centre Committee

Lake Cargelligo Cemetery Committee

Tottenham Memorial Hall Committee

Tottenham Recreational Ground Management Committee

Tottenham /Albert Cemetery Committee

Tottenham Tourism Committee

Tottenham Racecourse Grounds Committee

Tottenham Welfare Council

For many years the Committees have undertaken numerous tasks associated with

the management of Council’s facilities. A considerable number of legislative

changes have affected the operation and responsibilities of Section 355 Committees.

These areas, particularly in the areas of health, safety and risk management will

unfortunately place a greater burden on the Committee members

All Committee members are to abide by Council’s Code of Conduct.



Council should take a pro-active role in supporting the operation of the committees

and provide clear guidelines for participation by volunteers. Some training should be

undertaken.

From a legal perspective, it is important for Committees to be aware that they are

acting on Council’s behalf. Legally, the Committee is “Council” and any action which

the Committee undertakes is ultimately the action of Council.

It is understood some of the Committees listed may not be active and Councillors

may be able to advise in this regard.

This shift from a previous loose arrangement to a more legal and onerous form

(accounting responsibilities, training of volunteers, reporting responsibilities) will

clearly be difficult for the volunteers who are members of the Committees, and as

such, Council should aim to assist where possible with the transition.

To allow the Committees to continue to function as they have done over the years

could ultimately expose their members and Council.

As an alternative to the need to subscribe to the obligations of S.355 Committees,

Council may consider minimizing the number of Committees and have some revert

to Advisory Committees. Several Advisory Committees now exist. For example, the

Lake Cargelligo Australia Day Committee could fall into this category.

ALAN MCCORMACK PSM

ACTING GENERAL MANAGER



MEETINGS AND EVENTS

I have attended and participated in the following external meetings and events

representing Council since:

18/03/15 Public Health Officer Trainees forum with Mayor and Andrew Johns

20/03/15 Special Meeting of Council, Interviews for GM position

01/04/15 Visit to Lake Cargelligo with senior staff

08/04/15 Councillor’s Strategic Briefing Session

MEDIA UPDATE

23/03/15 Media Release on appointment of new GM Robert Hunt

LACHLAN SHIRE COUNCIL FACEBOOK POSTS

Shade at Condobolin Skate Park – 19/3/2015

Robert Hunt GM Lachlan Shire Council – 19/3/2015

Changed cover photo to Tullibigeal Picnic Races – 24/3/2015

Share Condobolin Police Status – 24/3/2015

Reminder – State Elections – 27/3/2015

Reminder – Daylight Savings – 27/3/2015

Changed cover photo to Slattery Auctions Condo 750 – 30/3/2015

ABC Central West at Lake Cargelligo – 1/4/2015

Community Meeting – SRA Hall – 1/4/2015

Gus Blacker donating $300 to Vanuatu Appeal 1/4/2015

Double Demerits – Easter Long Weekend – 2/4/2015

TERRI CLARK

INFORMATION SERVICES MANAGER



6.2 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT –

APRIL 2015

MEETING TYPE: Ordinary Meeting

DATE: 15 February 2015

ITEM NO. 6.2.1

Author: G Thomson

TRIM No. 13.6.6.2

Community

Strategic Plan

4 Build Civic Leadership and Pride

Strategic

Outcome

4.7 Strong Effective Council

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational Plan 4.7.2 Council’s long term objectives are being met

RECOMMENDATION

That Council endorses the Director Community Services and Governance’s Report

for April 2015.

INTRODUCTION

This report provides Councillors with an update on the activities of the Director

Community Services and Governance for April 2015.

OVERVIEW

The primary focus of work this month continued to be on the development of the

forthcoming budget and prioritising related projects. This is the first time in a number

of years that a zero based budgeting approach has been adopted by Council. This

approach has allowed us to ‘unpack’ current expenditure lines and review all

activities.



As reported last month, Grant Thornton and Associates (GTA), an internal audit

company, was engaged to review internal financial controls and our procurement

process. An initial assessment of the audit findings confirms that the work we have

underway to improve controls and processes is on track. As part of the follow up

work from this audit, I am scoping a report to be considered at Council’s June

meeting on the establishment of an Audit and Risk Committee to strengthen

Council’s governance framework.

Again this month, considerable time has been allocated to assist Western Plains

Regional Development Inc. to finalise its strategic plan which was tabled at its AGM

on 31 March.

Council successfully passed its annual insurance assessment and as a result

StateCover is returning an incentive bonus. It is proposed to use this money to off-

set pathology services to assist in the funding of our alcohol and drug testing

program which is mandatory under the Work Health and Safety Act 2011 and

regulations administered by the Civil Aviation Safety Authority (Cth).

Lachlan Children’s Services staff organised a walk held on Sunday 29 March to raise

awareness and funds to be donated to Epilepsy Australia. A total of $751 was raised

including $37 raised through a gold coin donation made by LSC office staff

participating in a casual day.

We have completed recruitment for the Condobolin based Librarian position

following the retirement of Sharon Denyer. Ms Theresa Jude will commence in the

role on Monday 27 April.

Mr Andrew (Jack) Gordon has commenced a three month contract with us in the role

of Economic Development Officer. During this time Jack will assist us to identify

opportunities, projects and networks we need to get underway or recommence.



MEETINGS AND EVENTS

I attended and participated in the following meetings and events representing

Council:

19/3/15 Monthly meeting with Executive Officer Western Plains Regional

Development Inc. (WPRD) to discuss strategic plan and funding

implications

23/3/15 Met with Superintendent Ken Neville Zone Manager RFS

regarding funding generally and RFS priorities

27/3/15 Met with Lee Ford Central West HACC Development Officer to

discuss proposed Commonwealth changes to funding

29/3/15 Participated in Lachlan Children’s Services Walk for Epilepsy

31/3/15 Attended with Mayor WPRD Executive Meeting and AGM

2/4/15 Undertook Lake Cargelligo inspection with Manex members and

presented service plaque to Annette McFadyen

8/4/15 Attended LSC Strategic Briefing Session

8/4/15 Attended SRA Hall public meeting

10/4/15 Met with Executive Officer WPRD to follow up strategic plan and

reporting to Council

GORDON THOMSON

DIRECTOR COMMUNITY SERVICES AND GOVERNANCE



6.2.2 FINANCE AS AT 31 MARCH 2015

Author: J Chapman

TRIM: 13.6.6.2

Community

Strategic

Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program

4.7.1 Council is financially sustainable and provides services at a

level expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

RECOMMENDATION

That Council notes the payment of accounts totaling $4,762,570.38 and the

level of investments as detailed in the investments report.

INTRODUCTION

This report advises Council of the payment of accounts and levels of investment as

at 31 March 2015.

BACKGROUND

PAYMENT OF ACCOUNTS

Accounts paid for the month of March 2015 totaling $4,762,570.38 have been fully

checked and certified as to receipt of goods and/or the provision of service, prices,

computations and castings, by the relevant Council officer. Included in this amount

was $2,700,000 expenditure involving investment of funds. $2,998,000 in Term

Deposits matured during March 2015


DATE: 15 April 2015

ITEM NO. 6.2.2

This is Page No.21 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 15 April 2015 in the Lake Cargelligo Memorial Hall, Foster Street, Lake

Cargelligo

Investments as at 31 March 2015

DATE PLACED

DUE

DATE INSTITUTION PRODUCT TYPE

PRODUCT

RATING RATE FACE VALUE % OF PORTFOLIO MARKET VALUE

Cal l NAB Cal l AA- 2.850% 1,919,212.34 8.16% 1,919,212.34

19/11/2014 14/04/2015 ME Bank Term Depos it BBB+ 3.500% 1,000,000.00 4.25% 1,000,000.00

12/05/2014 12/05/2015 Rabo Term Depos it A+ 3.650% 1,000,000.00 4.25% 1,000,000.00

31/05/2012 1/06/2015 Bank of Queens land Term Depos it A- 5.250% 1,300,000.00 5.53% 1,300,000.00

20/02/2015 20/07/2015 NAB Term Depos it AA- 3.100% 500,000.00 2.13% 500,000.00


10/03/2015 9/09/2015 Bank of Sydney Term Depos it NR 3.150% 500,000.00 2.13% 500,000.00

13/01/2015 13/10/2015 Bendigo Bank Term Depos it A- 3.650% 499,999.00 2.13% 499,999.00


7/11/2013 9/11/2015 Investec Term Depos it BBB- 4.250% 400,000.00 1.70% 400,000.00

7/11/2013 9/11/2015 ING Bank Term Depos it A- 4.100% 1,300,000.00 5.53% 1,300,000.00

20/02/2015 14/12/2015 NAB Term Depos it AA- 3.130% 1,500,000.00 6.38% 1,500,000.00


10/03/2015 9/03/2016 NAB Term Depos it AA- 3.100% 1,000,000.00 4.25% 1,000,000.00


6/05/2011 5/05/2016 Investec Term Depos it BBB- 7.650% 1,000,000.00 4.25% 1,000,000.00


31/05/2014 31/05/2016 Quay CU Term Depos it NR 3.500% 1,109,911.89 4.72% 1,109,911.89

31/05/2012 31/05/2016 Investec Term Depos it BBB- 5.470% 900,000.00 3.83% 900,000.00

13/10/2014 13/10/2016 Rural Bank Term Depos it A- 3.750% 1,000,000.00 4.25% 1,000,000.00

27/02/2015 27/02/2017 AMP Bank Term Depos it A+ 3.400% 1,500,000.00 6.38% 1,500,000.00

10/03/2015 8/03/2017 Credit Union of Austra l ia Term Depos it BBB+ 3.150% 500,000.00 2.13% 500,000.00


1/06/2012 31/05/2017 Rabo Term Depos it A+ 5.900% 1,300,000.00 5.53% 1,300,000.00


29/05/2014 28/05/2019 ME Bank Term Depos it BBB+ 4.700% 1,000,000.00 4.25% 1,000,000.00


UBS UBS Cash Management 147.16 0.00% 147.16

23,529,265.39 100.00% 23,529,265.39



STATEMENT OF CASH BOOK BALANCES AS AT 31 MARCH 2015

GENERAL

Opening Balance 1/03/2015 1,404,436.32

Add: Receipts

4,762,570.38

Less: Payments

-

4,873,436.32

Closing Balance 31/03/2015 $993,570.38

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Council ’s

accounts as at 31 March 2015.

ENGAGEMENT

Council’s investments are discussed with and monitored by CPG Research and

Advisory which has been retained for this purpose.

FINANCE AND RISK

The investment environment continues to operate at a lower interest level. This is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits, investments should focus in the three to four year range

where rates are more attractive.

CONCLUSION

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target longer terms.

JOHN CHAPMAN

ACTING CHIEF FINANCIAL OFFICER

GORDON THOMSON




6.2.3 LACHLAN SHIRE COUNCIL DELEGATIONS

Author: G Thomson

TRIM: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery

Program

4.7.3 Council’s decision making is equitable and ethical.

Operational

Plan

Council’s decision making and operational activities meet

regulation and community expectation.

ATTACHMENT

RECOMMENDATION

That Council agrees to the delegations set out in the Attachment.

INTRODUCTION

The purpose of this paper is to seek Council’s endorsement of revised operational

delegations.

BACKGROUND

In response to a recommendation from the Office of Local Government’s (OLG)

Better Practice Review Council delegations have been reviewed and updated to

accurately reflect changes in legislation, position titles and monetary amounts. This

action was previously recognised by Manex and included in its submission and

organisational plan submitted to the OLG.

Once ratified by Council, the revised delegations will be uploaded to our intranet and

hard copy provided to all new starters. This will raise a level of understanding across


DATE: 15 April 2015

ITEM NO.6.2.3



all staff of who can approve payments; sign letters; respond to specific queries and

enforce legislative requirements etc.

ENGAGEMENT

Discussions were held with our internal audit consultant (Grant Thornton and

Associates) and with each Council department.

FINANCE AND RISK

There are no additional financial implications which would impact on Council’s

budget. The delegations contained in the attachment now accurately reflect levels of

expenditure and clarify a number of administrative and management issues.

Overall this will mitigate the risk to Council of inappropriate expenditure and ensure

that officers are aware of who to seek out for sign-off or approval for undertaking any

of Council’s activities.

CONCLUSION

Approval of the revised delegations will mitigate operational and financial risk to

Council and facilitate it complying with a requirement of the OLG.

GORDON THOMSON




6.3 ENVIRONMENT AND PLANNING

6.3.1 DIRECTOR ENVIRONMENT AND PLANNING REPORT – APRIL 2014

MEETING TYPE: Council Meeting

DATE: 15 April 2015

ITEM NO.6.3.1

Author: Andrew Johns

TRIM No. 13.6.6.4

Community

Strategic Plan


Strategic

Outcome


Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council notes the Director Environment and Planning’s Report for April

2015.

INTRODUCTION

What follows is a summary of the activities of the Director Environment and Planning

for the last month.

PROJECT AND STRATEGIC UPDATE

LGMA Challenge

Council once again competed in the Australasian LGMA Challenge. A Council team

consisting of Eliza Buckland, Colleen Staines, Eileen Smith, Todd Porter and Alan

Townsend competed head-to-head with metropolitan Councils on 17 March 2015.

The team represented their Shire with aplomb. The only event that was judged on

the day was taken out by the Lachlan Locals.



2015-16 Public Reserves Management Fund Program Open

The 2015-15 Public Reserves Management Fund Program (PRMFP) opened on

Monday 9 March 2015 and closed on Friday 10 April 2015. Grants and low interest

loans of up to $2million are available. The Public Reserves Management Fund

Program provides financial support for the development, maintenance and

improvement of public reserves. PRMFP funds are allocated each financial year to

reserve managers through a robust assessment process.

A committee of Council staff has been formed and has completed considerable

master planning, design and costing work for a replacement SRA Hall. A public

meeting was also convened on Wednesday 9 April 2015. This meeting was

advertised on Council’s website, Facebook page and in local media. The meeting

was attended by 25 people representing a range of user groups. This group were

strongly in favour of the more substantial hall option offered and located adjacent to

the existing SRA Hall.

An application for a grant pursuant to the Public Reserve Management Fund

program was submitted prior to the 5pm 10 April deadline.

Announcements in relation to successful grants are expected to be made in July.

Memorial Park Toilet Signage

Signage has been installed on the Memorial Park toilets in Condobolin. The signage

identifies that the toilets are available for the public. A tourist information sign has

also been located on the wall of the facility which provides undercover information for

the travelling public.



Condobolin Skate Park

Augmentation works at the Condobolin Skate Park are nearing completion, with

construction of the shade covers being finalised. Irrigation works including reticulated

sprinklers and an associated water tank have also been installed. Turf has also been

laid. Works will commence shortly on the placement of a concrete slab under the

southernmost shelter. The slab will be then have tables and chair situated thereon.



Council Housing

The three bedroom house in Condobolin, currently occupied by the Acting General

Manager, is being renovated to bring it to an acceptable standard for Tenancy

Agreement. Council’s new General Manager Mr Rob Hunt will occupy these

premises upon his arrival.

Unit 2/42 McGregor Street has been repainted, brought up to standard and has been

tenanted by Ochre Health for the third doctor. Another of Ochre’s doctors has been

moved into the house occupied by Council’s former General Manager.

Development Application for Community Centre Lift

The Development Application for the Community Centre Lift Project has been

assessed. Council officers have forwarded the assessment onto Penrith City Council

to undertake a peer review of the assessment. This practice is common amongst

Councils that assess their own development applications and it gives the process

more rigor. Indicative timelines have been forwarded to the funding bodies. The lift

has been ordered with the installation planned for July 2015.

Renovation of Old Melrose Street Medical Centre

Meetings have been held with Ochre Health in relation to the renovation proposed to

be undertaken on the old Melrose Street Medical Centre. A scope of works will be

prepared in the near future. The work will then be scheduled.

Tottenham

Masonry work has been completed at the Tottenham Memorial for ANZAC Day. The

new clock for the Tottenham Clock tower has been procured and installed.



Fifield

Minor works have been undertaken on the historic toilets at the Fifield Sports ground

at the request of user groups.

Waste Services Update

Significant works have been undertaken at the Tottenham Waste Facility. The

existing cell has been capped with a new cell being provided. It is expected that this

cell will give many years of use to the community of Tottenham.



Council has been successful in its application for grants in the NSW EPA and

Environmental Trust Waste Less Recycle More program. Approximately $240,000

has been secured for the closure of Fifield and Albert Waste Facilities and for the

environmental improvement of the other facilities that are to remain open. It will also

be used to provide drop off facilities in Fifield and Albert. This money will also be

used to secure the sites and to provide amenities for site staff that the future.

Security cameras will also be installed as part of the program.

Meetings and Events

I have attended and participated in the following external meetings and events

representing Council:

23/03/15 Preview of draft budget and fees/charges for gym meeting

24/03/15 SRA hall options in preparation for grant submittal funding

26/0315 Strategy and coordination of SRA hall application meeting

26/03/15 DA/CDC Review Meeting

30/03/15 CENTROC Planners Technical Working Group – Orange

01/04/15 Lake Cargelligo visit

02/04/15 DA/CDC Review Meeting



ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated date

April 2012 That Lachlan

Shire Council

urgently

investigates

strategies to

attract Private

Veterinary

Services to

Condobolin.

Update: Negotiations to date

have been fruitful. A

development application is

expected to be lodged for the

change of use of 17 McDonnell

Street for Veterinarian Services

any day.

June 2015.

That Lachlan

Shire Council

investigates and

then improve the

landscaping on

the William Street

side of the Willow

Bend Sports

Stadium in

Condobolin.

Update: Council has

investigated this resolution and

will implement some basic

landscaping or turfing in the

Autumn months of 2014. An

earthmoving contractor has

been engaged to undertake this

work.

Completed: turf

has been laid.

That

investigations

take place into a

new location for

Youth Services in

Condobolin.

Update: Investigations by

Director Community Services

and Governance and Director

Environment and Planning into

this matter are ongoing.

Nothing has

progressed on

this matter.

Andrew Johns

Director Environment and Planning



6.3.2 DEVELOPMENT ACTIVITY - MARCH 2015

Author: E Buckland

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome



Operational Plan Council decision making and operational activities

meet regulation and community expectation

RECOMMENDATION

That Council notes the report.

INTRODUCTION

During the month of March 2015 there were three Development Applications

received with a value totaling $349,489. One Complying Development Application

was received with a value totaling $3,035. Three Development Applications and one

Complying Development Certificate approvals were also issued.

BACKGROUND

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.2

DATE: 15 April 2015



DISCUSSION

Development Applications and Complying Development Certificates Approved

in March 2015.

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

CDC

2015/1007

Residential

storage shed

106 Officers

Parade,

Condobolin

$24,000 Delegated

Authority

DA 2015/3 Residential

storage shed

44 Canada

Street, Lake

Cargelligo

$16,000 Delegated

Authority

DA 2015/4 Residential

storage shed

23 Busby

Street,

Condobolin

$13,000 Delegated

Authority

DA 2015/6 2 X Industrial

sheds

16-18 Wiradjuri

Way,

Condobolin

$12,000 Delegated

Authority

TOTAL 4 $65,000

Development Applications and Complying Development Certificates Received

in March 2015

Development

Identifier

Development

Description

Location Estimated Value

CDC 2015/1008 Residential shed 24 Napier Street,

Condobolin

$3,035

DA 2015/8 Dwelling Lot 270 DP 752080,

Condobolin

$349,589

DA 2015/7 Awning ancillary to

dwelling

1 Watson Street,

Condobolin

$7,900

DA 2015/6 2 x Industrial sheds 16-18 Wiradjuri Way,

Condobolin

$12,000

TOTAL 4 $342,524



Development Applications and Complying Development Certificates Approved

and Received in March 2014

Total Number of Applications approved in March 2014: 9

Total Value of development approved for March 2014: $572,090

Total Number of Applications received in March 2014: 8

Total Value of Applications received in March 2014: $351,900

Incidents of Non – Compliance/Unauthorised Development

Council has been made aware of the unapproved use of a very large storage

container on a commercial premise in Condobolin. Investigations are currently taking

place.

Processing Times for Approvals

The information shown in the pie chart below represent approvals that have been

issued for the period 1 July 2014 to 9 April 2015. It should be noted that a total of 48

approvals were issued within this time at an average of 35 days.

A conscious effort has been made to reduce approval times for development

applications. This has resulted in a reduction in the average processing times by two

days per application, in this financial year.

Processing Times for Applications between 1 July 2014 to 9 April 2015



Applications within 10Days

Applications between 11 -30 Days




Applications 101 days andover



FINANCE AND RISK

Council has assessed all applications against relevant legislation to minimise

Council’s risk exposure. All fees associated with the applications referred to herein

have been paid.

CONCLUSION

The statistics provided for the month of March 2015 compared to the corresponding

month in 2014 show that the monetary value of applications approved is significantly

lower but the number of applications received is on par.

Development Application and Complying Development Certificate data reveal a

healthy value of $4.07 million for applications received in this financial year.

ELIZA BUCKLAND

ADMINISTRATION ASSISTANT

ANDREW JOHNS

DIRECTOR ENVIRONMENT AND PLANNING



6.3.3 LACHLAN SHIRE COUNCIL HALLS - UPDATE

Author: A Townsend

TRIM: 16.6.6.3

Community

Strategic Plan


Strategic

Outcome



Operational Plan Council decision making and operational activities

meet regulation and community expectation

RECOMMENDATION

That Council notes the report.

INTRODUCTION

Council Resolution 062/15 requests that Council develop a user pays framework for

all Council Community Halls for introduction from the beginning of the 2015-16

financial year.

BACKGROUND

Over the last three months the Council has funded urgent and immediate work

requirements to the halls because of damage to or in preparation of private function

bookings costing Council approximately $5,000 without any return. The maintenance

allocation for all the halls is not enough to cover the basic, urgent and immediate

requirements throughout the year, let alone to repair any damage caused in the use

of the facility and the required cleaning of the venue.

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.3

DATE: 15 April 2015



DISCUSSION

Proposed User Pays Framework for Council Community Halls

Schedule 1 – Tottenham, Lake Cargelligo and Tullibigeal

TIME RATE

Commercial Organisations

0900 – 1700hrs $500

1700 – 2400hrs $210

24 Hours $650

1 Hourly outside above Hours $30

1 Hourly within above Hours $100

Non Commercial Organisations

0900 – 1700hrs $335

1700 – 2400hrs $140

24 Hours $280



Schedule 2 – Fifield, Kiacatoo and Vermont Hill

TIME RATE

Commercial Organisations

0900 – 1700hrs $250

1700 – 2400hrs $140



24 Hours $280



Non Commercial Organisations

0900 – 1700hrs $165

1700 – 2400hrs $100

24 Hours $180



Common

Security Deposit – $500 which includes 1 set of keys to the Facility.

Note: The security deposit will be returned to the event organiser on receipt of the

Facility in as given condition and return of the keys. If the Facility requires cleaning,

Council cleaners will be remunerated from the Security Deposit. Key replacement

cost is $100.

SRA Hall Condobolin

The SRA Hall at Condobolin has negotiated Fees and Charges for only the useable

areas until a new Facility becomes available.

FINANCE AND RISK

Council will continue funding the urgent and immediate maintenance of its hall

facilities in accordance with health and amenity requirements. Budget overspending

will continue to occur in relation to hall facilities without assistance of a user pays

system generating income. The Section 355 Committees operate under the

Council’s umbrella and are required to operate in accordance with Council policy

including asset procurement undertaken by the Committee. The Council may be



vulnerable if income, expenditure and asset accountability is not in accordance with

Council’s policy, procedures and industry best practice.

CONCLUSION

Council already has a usage charge for the SRA Hall in Condobolin, in its Fees and

Charges. The rationalisation of these fees and charges form the foundation for all

Lachlan Shire Council Halls commensurate to the size and serviceability of the

facility. The stimulation of accountable income provided by the Section 355

Committees back into the asset help make Council more sustainable, fit for future

and inject funding back into the facility supporting intergenerational asset needs for

the future.

ALAN TOWNSEND

MANAGER BUILDING SERVICES

ANDREW JOHNS

DIRECTOR ENVIRONMENT AND PLANNING



6.3.4 HERITAGE COMMITTEE MEETING – 14 FEBRUARY 2015

Author: G Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That the recommendations of the Heritage Committee meeting held on 14

February 2015 be adopted.

INTRODUCTION

This report is to advise Council of the recommendations made by the Heritage

Committee meeting held on 14 February 2015 and requests the formal adoption of

the minutes.

BACKGROUND

The Heritage Committee is an advisory committee to Council. Its purpose is to

maintain the integrity of heritage in the Shire and to make recommendations to

Council in relation to heritage matters.


DATE: 15 April 2015

ITEM NO. 6.3.4

Community

Strategic

Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.3 Visually Appealing built environment, landscapes and

streetscapes

Delivery

Program

3.3.8 Support the development of heritage walks that tell the stories

of the towns and villages.

Operational

Plan

3.3.8 Liaise with respective heritage groups.



COMMITTEE RECOMMENDATIONS

That leave of absence be granted to Di Chase

(Cunningham/Fishpool)

That staff follow up on strategies to prioritise heritage training for committee

members.

(Blackley/McClain)

That a plaque be placed on Diggers Avenue over the bridge, on the left hand

side, before the first peppercorn tree.

(Boys/Scott)

That Council creates a policy for the Aboriginal Advisory Committee regarding

Aboriginal sites of importance.

(Scott/Blackley)

That all balusters and cornices be replaced at the Community Centre,

Condobolin.

(Blackley/Boys)

FINANCE AND RISK

Council is obligated to manage Heritage within the Local Government Area. Council

is financially assisted by the NSW Heritage Office.

CONCLUSION

Council continues to manage Heritage within the Local Government Area. The

Heritage Committee plays a vital role in managing built heritage in the Shire.

GARY SCOTT-HOLLAND

MANAGER ENVIRONMENT AND PLANNING



6.4 INFRASTRUCTURE SERVICES

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – APRIL 2015

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan

GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.1

3.2

3.3

Efficient transport networks that meet community and business

needs

Water, Sewer and energy utilities meet best practice standards

with up to date technology

Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

3.1.1

3.2.3

3.3.3

3.3.5

Implement road maintenance, renewals and improvements in

accordance with asset management plan

Implement the asset maintenance and renewal program for

water and sewerage services

Improve access for pedestrians and mobility aid users in areas

lacking footpaths

Maintain parks and reserves across the Shire

Operational

Plan

3.1.1

3.2.3

3.3.3

3.3.5

Complete annual maintenance, renewals and improvements

program.

Complete annual maintenance and renewals program.

Staged implementation of the Pedestrian Access Mobility Plan

(PAMP).

Complete annual maintenance program.


DATE: 15 April 2015

ITEM NO. 6.4.1



RECOMMENDATION

That Council note the Director Infrastructure Services’ report for April 2015.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues including initiatives to address these and specific activities undertaken

by the Director Infrastructure Services over the past month.

STRATEGIC AND PROJECT UPDATE

Lake Cargelligo 2ML Reservoir

The 2ML reservoir and 50kL steel

backwash tank are now completed.

The roof structure and stairwell have

been installed and require only

finishing touches. The pipes and

conduits have been mostly installed.

Significant planning will be required

before the mains connection can be

made to the filtration outflow line. This

work carries some risk due to the

proximity of the pipes with the existing

reservoir.

Figure 1: Reservoir and backwash with access ladder in place.



MEETINGS AND EVENTS

18/3/15 Attended Council meeting, Burcher

18/3/15 Attended 2ML Reservoir project meeting, Lake Cargelligo

20/3/15 Attended RFS Lachlan Senior Management Team Meeting,

Condobolin

20/3/15 Held Infrastructure Services works meeting, Condobolin

23/3/15 Attended Regional Water loss management workshop, Cowra

24/3/15 Meeting with Marsdens, Sydney

24/3/15 Meeting with Infrastructure NSW to discuss funding approval for

Restart NSW 755 – Condobolin Bore Field II, Sydney

24/3/15 Met with NSW Public Works, Sydney

25/3/15 Inspected bores on North Forbes Road (SR85) with Cr Brady

25/3/15 Held inaugural Lake Cargelligo Foreshore Advisory Committee

26/3/15 Attended Centroc Water Utilities Alliance Meeting, Orange

26/3/15 Attended NSW Water Industry Operators Association Dinner, Orange

27/3/15 Attended JPA Road inspection MR61E with RMS, commencing at

Forbes Shire boundary for entire length of road

27/3/15 Attended RMCC meeting with RMS, Condobolin

30/3/15 Undertook salinity inspection of Gum Bend Lake with Local Land

Services, Andrew Woolridge and Allan Nicolson

31/3/15 Held teleconference with David Burns – Executive Manager City

Assets, Penrith City Council.

1/4/15 Interviewed on ABC Radio Central West breakfast program, outside

broadcast, Lake Cargelligo

1 to 2/4/15 Participated in review of Lachlan Shire Drinking Water Management

System with NSW Office of Water, NSW Public Health – Water Unit

and NSW Public Works, Tottenham and Condobolin.

7/3/15 Attended Manex meeting, Condobolin

8/3/15 Attended Councillor Strategic Briefing Session

10/3/15 Attended Farwell Morning Tea for Alan McCormack



ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated

date of

completion

RESOLVED that Lachlan Shire

Council reinvestigate the

construction and operation of a

Fluoride dosing unit for the Lake

Cargelligo Town Water Supply

system.

Subsidy funding

approved through NSW

Health. Meeting with

NOW (NSW Office

Water) held 29/11/13 to

obtain “Form 1”. Tender

Specification being

prepared for NaF

Saturator Dosing System.

Tender advertisement

expected to commence

shortly. “Form 1”

completed 4/07/14 and

submitted to NOW

Nov 2014

RESOLVED that Council

investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

To be investigated as part

of the upgrade of

Condobolin Water

Treatment Plant.

EPA EPL430 changes

will require park land for

backwash capture,

treatment and return.

To be

advised

Support the installation of blisters

in Conapaira/Canada Streets and

at the ‘Children’s Crossing’ in

Canada Street.

Awaiting grant

opportunities



Support the installation of blisters

in Busby Street; Officers Parade;

Molong Street and Williams Street.

Awaiting grant

opportunities for funding.

Contact Transport NSW to obtain

all relevant information of all Bus

Routes within the Lachlan Shire

and designated Bus Stops.

Will be attended to later

this year. Letter sent to

Transport NSW May

2014

Request school bus operators

confirm that the information

supplied by Transport NSW is

correct

Overseers have been

provided with councils list

of bus operators dated

2008 to update and

confirm the routes that

are currently being used

Ongoing

Prepare a policy for school bus

stops (note this is on the RSO’s

agenda)

Collecting School Bus

Policies and Guidelines

from other councils in our

area for guidance.

Draft

Policy

prepared

Note that installation of RV friendly

signs be considered in conjunction

with the Short Term Truck

Machinery Parking Area (Item 4).

Awaiting truck site to be

resolved. Inspection

made of truck parking site

12/12/13.

April

2012

RESOLVED that Council authorize

the placement of the Lachlan Shire

Council Drought Management Plan

and Regional Drought

Management Plan on public

exhibition for 28 days and seeking

community comment.

Community engagement

network commencing

2014



RESOLVED that Council contact

Graincorp and request a

permanent solution to dust issues

emanating from all internal roads in

Lake Cargelligo site.

Council Staff met with

GrainCorp prior to 2014

grain harvest and

discussed expectations in

addressed the dust issue

and provided some input

to vehicle movements for

ingress and egress to the

Lake Cargelligo site.

Take a pedestrian and vehicle

counts at the proposed location of

the Skate park and bring back a

report to this committee

Vehicle count complete.

Pedestrian counts

scheduled to be taken

April/May 2015.

Aug

2012


Rename SR185 to Yelkin Road;

Council to advise the residents of

Yelkin Street of the proposed

renaming to McKellar Street and

invite input. Submit report to

Council on outcomes.

A consultation letter has

been sent to residents of

Yelkin Street. Door

knocking completed 15

April 2014, 16 residents

visited, 11 not home, 2

forms to be returned

See report July 2014

meeting

Sub-

mission

made to

GNB



Jan

2013

RESOLVED that Council:

Remove all vegetation and pavers

and replace the two laybacks and

turf the nature strips in Denison

and Oxley streets at an estimated

cost of $8,000;

Turf and provide spray irrigation in

Denison Street and provide turf in

Oxley Street for $4,500;

Request the owner of the Railway

Hotel to provide concrete foot

paving 1.8 metres wide from

existing to the driveway and 1.2

metres wide from the driveway to

Oxley Street.

Defer the works in items one and

two until 13/14 budget.

Further discussions take place with

owner of the Railway hotel.

Further report be bought back to

Council following discussions with

the landowner.

(Medcalf/Frankel)

RESOLVED that Council call

tenders for the construction of a

new Island Creek Bridge.

(Frankel/Medcalf)

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October 2014

meeting of Council.

See report this meeting

Dec 2014



Mar

2013

RESOLVED that Council;

Establish a Revolving Energy Cost

Savings Fund and

Request a report from at the

conclusion of the Community

Energy Efficiency Program grant

funded project regarding the total

savings to accrue to this fund

(Hall/Medcalf)

Apr

2013

RESOLVED that the Condobolin

Airport runway, taxiway and apron

lighting be replaced by solar

powered LED lights similar to

those installed at Tottenham

Airport as a capital renewal project

and that funds be made available

by transfer from:

Aerodrome Operations $20,000

(comprising Grounds Maintenance

$10,000 and Airstrip Apron and

Marker Maintenance $10,000);

Footpaths and Bike Track

Maintenance $25,000.

(Saunders/Phillips)

Getting details for quote

documentation.

The existing Pilot

Activated Airfield Lighting

Control (PAALC) unit is

estimated to be 40yrs old,

and irreparable. The

existing network wires

have also perished in the

ground.

Initial quotes for solar

powered LED lights were

in excess of $100,000.

Further investigation

required.

Sept 2014

May

2013

Water mains extension Henry

Parkes Way Condobolin

RESOLVED that the Item be dealt

with at the June Meeting of

Council.

(Saunders/Medcalf)

Met with Residents and

Owners on site.




Determine its priority works for

Foster Street and Liberty Park for

the budget allocation;

Request a report be submitted to

the August 2013 Infrastructure

Services Committee detailing the

works proposed to be

implemented.

(Phillips/Frankel)

Funds from Anzac

Centenary to assist in the

provision of tree planting

in Liberty Park

Grant for $10,000

Successful. Plaques have

been ordered and tree

locations have been

finalised.

Old Trees removed 10

April 2015,

RESOLVED that Council note that

the matter of providing funds for a

tree planting program needs to be

considered as part of its budget

deliberations for the adoption of its

2013/14 Operational/Delivery Plan

and 10 year Financial Plan.

(Phillips/Frankel)

Ongoing

Jun

2013


Dispose surplus minor plant by

auction, including a welder (plant

no. 250), petrol air compressor,

electric air compressor and Honda

generator.

(Hall/Medcalf)

Next general auction for

Pickles in August. All

minor plant sold

2 Graders have been

consigned to WesTrac for

sale.

One Grader has been

sold as of October 2014

August

2014



RESOLVED that Council includes

upgrading the radio network in the

2013/14 Delivery and Operational

Plan and budget, at an estimated

cost of $220,000, to be funded as

an additional amount from the

Plant Reserve to that which has

been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter sent

to Solicitor to prepare

Deed of Access.

Some changes required

with sale of Yellow

Mountain property

Ongoing

Sep

2013

RESOLVED that Council;

Write a letter to NSW Office of

Water regarding access to the

below dam flows;

Write a letter to the Federal Water

License Holder allocating water out

of the reserve for the Lachlan

River.

(Brady/Saunders

Awaiting information from

NSW office of Water

explaining the Water

Sharing Plan and the

‘continuous accounting

system’ for General

Security water allocations

in the Lachlan Valley.


Not approve the removal and

replacement of the Pine Trees; in

accordance with LSC Street Tree

Policy adjacent to 36 Parkes Road,

Condobolin.

(Brady/Hall)

Root barrier yet to be

installed.



Nov

2013


Approve the removal of the other

Gum Tree; in accordance with LSC

Street Tree Policy in Wattle Street

adjacent to 1 McGregor Street,

Condobolin.

Replace the two gum trees as per

the LSC Street Tree Policy

(Brady/Hall)

Trees have been

removed, replacement

proposed for Autumn

2014.


Install Disable Parking adjacent to

the Western Development Office at

18 William Street with minor

modification made to the layback in

accordance to AS 2890.5;

Investigate suitable location for a

trial of line marking to be

undertaken and will update all the

disable car parking spacing in

accordance with the AS 2890.5;

Considers undertaking a trial in

consultation with RMS technical

guidelines, with Mr Salter, the RSO

and fatigue related crash data.

Note this trial once in place will

take approximately 3 – 5 years to

assess the effectiveness;

(Phillips/Hall)

COMPLETED

Scheduled for future

works

Disable parking signs and

layback have been

installed. Linemarking to

be completed Nov 2014

Linemarking now

Complete

May 2014



RESOLVED that Council resolves

to:

Acquire lands in accordance with

the Roads Act 1993 section 177,

for the purpose of road widening

and construction of MR57N Fifield

Road, north of Fifield.

Undertake the acquisition by

agreement with the land owners, of

the lands described as follows:

Part of Lot 22 DP 753987 Parish of

Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of

Fitzroy, County of Kennedy;

Authorise the General Manager to

negotiate the acquisitions,

associated terms for compensation

and permission to enter to

construct road works.

Engage the Valuer General to

provide a valuation of the land for

the purposes of land acquisition in

accordance with the Land

Acquisition (Just terms

Compensation) Act 1991.

(Nelson/Scott)

Agreements have been

signed by landholders.




I. Note the report regarding

the Gum Trees adjacent to

17 Napier Street,

Condobolin

II. Approve the removal and

replacement of the Gum

Trees; in accordance with

LSC Street Tree Policy

adjacent of 17 Napier

Street, Condobolin.

(Scott/Hall)

Trees have been

removed, new trees have

been ordered, and will be

planted Autumn 2014



May

2014


I. Notes the information in this

report

II. Endorses the preparation of

grazing lease for the Tottenham

Aerodrome

III. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

BAKER on paddocks 2 and 3 as

identified on the plan of Aerodrome

Lease

IV. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

HOPKINS on paddocks 1, 4 and 5

as identified on the plan of

Aerodrome Lease

(Scott/Brady)

Solicitor engaged to draft

grazing lease.

Draft Leases and land

valuations have been

prepared and been

reveiwed.

Weed assessment to take

place prior to signing

leases

Lease have been signed

and sent lessees

RESOLVED that Council receive

and note this report and authorise

the Director of Infrastructure

Services to negotiate a temporary

arrangement with the Office of

Water for the Water and Sewer

Program Service Agreement for

Murrin Bridge.

(Scott/Brady)

COMPLETED

Project managing the

upgrade of the fire

reticulation and river

pump. Works to be

completed by contractor

Works nearing

completion March 2015

PHIL KING

DIRECTOR INFRASTRUCTURE SERVICES



6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING

31 MARCH 2015


DATE: 15 April 2015

ITEM NO. 6.4.2

Author: M Breakenridge

TRIM: 13.6.6.3

Community

Strategic

Plan

GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice

standards with up to date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program for

water and sewerage services

Operational

Plan

3.2.3 Complete annual maintenance and renewals program.

RECOMMENDATION

That Council:

I. Note the report on town water supply consumption to 31 March 2015

II. Remove the existing Level 1 Water Restrictions for Town Water

Consumers connected to the Tottenham and Albert Town Water

Supplies and the B – Section Pipeline effective 20 April 2015 until further

notice

III. Remove the existing Level 1 Water Restrictions for Town Water

Consumers connected to the Condobolin Water Supply effective 20 April

2015 until further notice

IV. Remove Level 1 Water Restrictions for Lake Cargelligo and Tullibigeal

Town Water Consumers and all connections to the Tullibigeal and

Kikoira Pipeline effective 20 April 2015 until further notice



V. Retain Level 4 Water Restrictions for Burcher Town Water Supply until

further notice

VI. Retain Level 4 Water Restrictions for Fifield Town Water Supply until

further notice

INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. This report provides an

assessment of current accumulative water consumption for the water year and

available remaining water resource, with recommendation of any measures that may

be required for continued compliance.

BACKGROUND

As per the previous month, rainfall data presented in this report were gathered from

Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam

Village weather station, from which rainfall data is usually gathered, remains out of

commission.

The amount of rain that fell across the Lachlan Valley Catchment during the month of

March was extremely sparse. A total of 5mm of rain fell in the Lachlan Valley

Catchment. The wettest day was 24 March 2015 when 2.8mm of rain fell. There

were 27 days in the month for which no rainfall events were reported. The daily

average for the month was 0.2mm. 1

Wyangala Dam has an accessible storage capacity of 1,217,035ML. At the last

reading on 31 March 2015, the water level in the dam was 360.6m Australian High

Datum (AHD) which resulted in a water depth of 47.3m or a drop of 1.0m from the

previous month. The net inflow to the dam during the month of March was

2,973.25ML or an average of 95.91ML/day. The dam was holding 38.6% of its

1 Reference: http://rainfall.willyweather.com.au/nsw/central

http://rainfall.willyweather.com.au/nsw/central



capacity (which is a volume of 469,821ML). This is a decrease in total storage

capacity of 5.58% or 27,767ML since the last reporting period.2

State Water reported that for the month of March 2015 the total storage water

release from Wyangala Dam was 24,447.97ML or an average of 788.64ML over a 24

hours period to supply downstream water consumers.3

Lake Cargelligo has an accessible storage capacity of 30,163ML. At the last reading

on the 31 March 2015, the Lake was holding 75.1% of its accessible storage

capacity which is a volume of 22,670ML. This is a storage decrease of 16.82% or

4,583ML since the last reporting period. 4.

During the month rainfall was almost nonexistent with a total of 0.4mm of rain falling

in the Lake Cargelligo area with the wettest day being 24 March 2015 when 0.4mm

of rain fell. There were 30 days in the month for which no rainfall events were

reported. The daily average for the month was 0.0mm.5

DISCUSSION

The recorded consumption for Council’s town water supplies for the period ending 31

March 2015 are as follows;

Surface Water Extraction (Continued)

2 http://water.bom.gov.au/waterstorage/awris/bom.gov.au:awris:common:codelist:feature:wyangala 3 http://realtimedata.water.nsw.gov.au/water.stm

4 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 2 April 2015 - Water Storage

5 Reference: Willy Weather – Australia, NSW, Central West, 1 – 31 March 2015 Daily Rainfall Data

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Condobolin Jul 2014 45.218 3.04

Aug 2014 53.038 3.57

Sep 2014 61.914 4.17

Oct 2014 97.40 6.56

Nov 2014 116.029 7.82

Dec 2014 181.186 12.21



Surface Water Extraction (Continued)

Jan 2015 94.266 6.35

Feb 2015 106.07 7.15

Mar 2015 114.344 7.71

Totals 869.465 58.58

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 60.52 8.94

Dec 2014 59.76 8.83

Jan 2015 57.74 8.53

Feb 2015 37.42 5.53

Mar 2015 0 0

Totals 215.44 31.83



Surface Water Extraction (End)

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Tottenham Township Jul 2014 10.700

B Section

Pipeline

0.000

Leg O Mutton

WTP

Aug 2014 10.676

B Section

Pipeline

0.000

Leg O Mutton

WTP

Sep 2014 5.960

B Section

Pipeline

0.000

Leg O Mutton

WTP

Oct 2014 8.373

B Section

Pipeline

0.804

Leg O Mutton

WTP

Nov 2014 20.752

B Section

Pipeline

0.000

Leg O Mutton

WTP

Dec 2014 27.299

B Section

Pipeline

0.267

Leg O Mutton

WTP

Jan 2015 34.469

B Section

Pipeline

0.317

Leg O Mutton

WTP

Feb 2015 42.80 B Section



Ground Water Extraction

Town Water Supply

Scheme Month Year

Consumption

ML

Percentage of

Allocation (%)

Condobolin Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 0.132 0.017

Dec 2014 0 0

Jan 2015 0 0

Feb 2015 0 0

Mar 2015 0 0

Totals 0.132 0.02

Pipeline

1.441

Leg O Mutton

WTP

Mar 2015 52.057

B Section

Pipeline

0.582

Leg O Mutton

WTP

Totals 216.497



Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 34.11 5.69

Aug 2014 36.26 6.05

Sep 2014 40.53 6.76

Oct 2014 63.87 10.65

Nov 2014 2.38 0.400

Dec 2014 0.00 0.00

Jan 2015 0.00 0.00

Feb 2015 30.54 5.13

Mar 2015 71.52 12.01

Totals 279.21 46.69

Condobolin water consumption

Condobolin Township water consumption is within the allowable allocation.

Condobolin Township has consumed for March 2015: 114.344ML or 7.71% of the

available 1,500ML per annum surface water allocation and 0.0ML or 0.0% of the

available 800ML per annum groundwater allocation for the 2014/2015 water year. A

total of 1,511 properties are connected to the Condobolin Township water supply

scheme. This equates to a water usage of 75.67kL per connected property for the

month of March. Compared to the previous water year, total water consumption is

approximately 37.57% higher for the period, 114.344ML (2014/2015) compared to

71.383ML (2013/2014).



Lake Cargelligo water consumption

Lake Cargelligo Township water consumption was from ground water extraction only

during the month of March.

Water consumption from Lake Cargelligo Township is within the allowable allocation.

Lake Cargelligo Township consumed for March 2015: 71.52ML or 12.01% of the

available 677ML per annum surface water allocation for the 2014/2015 water year.

During the month the township did not consume any of the available 600ML

groundwater allocation for the 2014/2015 water year. The total quantity of water

produced in Lake Cargelligo for March 2015 was 71.52ML. Allowing for 7.25ML to be

distributed to Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline,

the quantity of water consumed in Lake Cargelligo Township was (71.52 – 7.25) or

64.27ML. A total of 814 properties are connected to the Lake Cargelligo water supply

scheme. This equates to a water usage of 78.96kL per connected property for the

month of March.

Compared to the previous water year, total water consumption is approximately

61.54% higher for the month of March, 64.27ML (2014/2015) compared to 24.72ML

(2013/2014). This great difference is of concern and the consumption rate of the

town will be monitored to see if there is a trend in water usage or leaks in the water

reticulation network.

Ground water remains the primary source of water supply to the township of Lake

Cargelligo since reverting back to that source on Sunday 15 February 2015.

All three bores are in service and fully operational.

Tullibigeal and adjoining rural connections water consumption

The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline

consumed 7.25ML of the 71.52ML of water processed at the Lake Cargelligo water

treatment plant. This equates to approximately 10.14% of the water processed for

March 2015.

A total of 154 properties are connected to this section of the scheme. This equates to

a water usage of 47.08kL per connected property for March. This section of the



scheme comprises approximately 154/(154+814) or 15.91% of the Lake Cargelligo

water supply schemes total number of connections.

Level 1 water restrictions were in place for Tullibigeal town users and connections to

the Tullibigeal – Kikoira pipeline for March.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 52.057ML of water was sourced from the B-Section Pipeline during March

2015 for the Tottenham Township water supply. The Leg O Mutton Water Treatment

Plant was used sparingly to supply 0.582ML of supplemental water to the Tottenham

Township during the month. The main purpose for operating the Leg O Mutton plant

is to exercise the facility thus prevention seizure of equipment.

A total of 253 properties are connected to the Tottenham Township water supply

scheme. This equates to a water usage of [(52.057 + 0.582) x 1000/253] or 208.06kL

per connected property for the month.

Compared to the previous water year, total water consumption is approximately

86.01% higher for the period this being 52.639ML (2014/2015) compared to 7.363ML

(2013/2014). This higher water usage should be of some concern.

The current storage level in the Leg of Mutton dam is 7.5m. Thus the dam storage

level has fallen 0.9m since the previous month.

Rainfall events in the Tottenham area during the month were scant. The highest

rainfall event occurred on 25 March 2015 when 4.8mm of rain fell. There were 28

days in the month for which no rainfall events were reported. Total rainfall for March

2015 was 11.2mm with the daily average being 0.4mm. 6

6 Reference: Willy Weather – Australia, NSW, Central West, 1 – 31 March 2015 Daily Rainfall Data



Modifications to water restrictions

Burcher

The groundtank at Burcher is just less than half full. The water in this tank is

expected to last approximately two months if there is no rain in the area. Burcher

Town Water Supply Level 4 water restriction is proposed to be retained. Council

needs to be vigorous in applying water restrictions as the forecast for substantial rain

is not good.

Maintaining the Level 4 Restrictions should delay the need to start carting water to

Burcher in the short term.

Fifield

The Main Tank at Fifield is theoretically empty as Council cannot pump any more

water from it. However there is a covering of water on the bottom of the tank but to

extract this is not financially viable.

The Swimming Hole dam at Fifield is at the 2m mark. If water usage is maintained at

normal rate this storage should last another three weeks.

The combined supply (main tank and swimming hole) is estimated to last only two

weeks if no rain falls after which water cartage will be required. With the coming of

the Town Horsey Main Event taking place on the weekend after Easter, the water

usage will exceed normal usage. Thus the water supply could last less than 2 weeks.

It is proposed to retain Level 4 Water Restrictions for town water consumers

connected to the Fifield Water Water Supply.

Figure 1 below, shows the drop in water level at Burcher over the last five weeks,

with each green peg being placed at the water line at the beginning of the week. The

peg nearest to the water was placed on Wednesday 1 April 2015.

Figure 2 below, shows the drop in water level at Fifield. This image shows the

regression of the water in the Swimming Hole over the last three weeks. The peg

closest to the water was taken on Monday 30 March 2015.



Figure 1: Burcher Dam

Figure 2: Fifield Swimming Hole Dam



Level 1 Water Restrictions for town water consumers connected to the Condobolin,

Lake Cargelligo and Tullibigeal and all connections to the Tullibigeal and Kikoira

Pipeline are proposed to be removed. With the change to Eastern Standard Time

and the more regular cooler weather, regulation of water usage is not required. It is

proposed to monitor water usage through April to compare consumption with the

warmer months and compliance with the objectives of Council’s Drought

Management Plan.

Level 1 Water Restrictions for town water consumers connected to the Tottenham

and Albert Town Water Supplies and the B – Section Pipeline in Lachlan Shire are

also proposed to be removed with similar monitoring of water usage. There is no

forecast for continuous and substantial rain over the next two to three months.

Water restriction reductions to the next lower level or increases to the next higher

level are in accordance with the Council’s Drought Management Plan triggers.

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties for offences range from a

maximum penalty of:

$110,000 for a Corporation, for a Tier 3 Offence

$2,200,000 for a Corporation, for a Tier 1 Offence.

ENGAGEMENT

All demand management measures are outlined in Council’s Demand Management

and Drought Management Plans as approved by the NSW Office of Water and

adopted by Council. Community consultation was undertaken as part of the plan

development and review.

Council utilises local print media, community newsletters, Council’s website,

Facebook, pamphlets and rate notice inserts to disseminate information to the local

community.



CONCLUSION

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water

supplies will continue to be monitored and water restrictions may be imposed if water

consumption increases or water supplies continue to diminish without being

recharged.

Due to the water level in the upper dam at Burcher and Fifield being very low, it is

proposed that the water restrictions for these townships be retained at Level 4.

MARCO BREAKENRIDGE

ACTING MANAGER – UTILITIES

PHIL KING




6.4.3 CROWN LAND REQUEST FOR RESERVE ADDITIONS

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome

3.3 Visually appealing built environment, landscapes and

streetscapes.

Delivery

Program

3.3.4 Maintain and develop parks and reserves across the

Shire.

Operational

Plan

None Identified.

RECOMMENDATION

That Council add the additional purpose of ‘Public Recreation’ to Reserve

590120 Condobolin SRA Ground.

INTRODUCTION

NSW Trade & Investment, Crown Lands has responded to an enquiry made

regarding to the development of a boat ramp on the bank of the Lachlan River

adjacent to the SRA Grounds.

BACKGROUND

Council received correspondence from NSW Trade & Investment, Crown Lands

requesting to add an additional purpose of Public Recreation to Reserve 590120,

Figure 1.


DATE: 15 April 2015

ITEM NO. 6.4.3



Figure 1: Reserve 590120, SRA

DISCUSSION

This Reserve 590120 is currently a

dedicated reserve for the purpose of sports,

racing and athletics. The recommended

proposal is to formalise the additional

purpose of ‘Public Recreation’.

FINANCE AND RISK

There are no financial implications identified

to assign the purpose of ‘Public Recreation’

to Crown Reserve 590120. There is a risk

that the boat ramp proposed adjacent to the

SRA Ground will not be constructed as

Crown Lands has requested that Council

resolve to add the additional purpose of

Public Recreation to the reserve, prior to the

commencement of construction.

ENGAGEMENT

Council has applied to NSW Trade &

Investment, Crown Lands for consent

relating to the development of a Boat Ramp and car/trailer park on Reserve 590120,

Condobolin SRA Ground.

CONCLUSION

By adding the additional purpose of Public Recreation to Reserve 590120,

Condobolin SRA Ground, Council will comply with the request from NSW Trade &

Investment, Crown Lands and facilitate the construction of the boat ramp.

MAREE LINSKET

MANAGER INFRASTRUCTURE

PHIL KING




6.4.4 RURAL ADDRESSING – ROAD NAMING REQUEST

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan


Systems

Strategic

Outcome

3.1 Efficient transport networks that meet community and

business needs

Delivery

Program

None identified

Operational

Plan

None identified

ATTACHMENT

RECOMMENDATION

That Council:

I. Note the report on the Road Naming

II. Approve to rename SR 383 Midlands Road to Glenowra Road

III. Approve to rename SR 189 Sheet of Water Road off SR 231 Curlew Road

to Regulus Lane.

IV. Approve to rename SR 189 Sheet of Water Road off MR 423 Lachlan

Valley Way and SR 192 Trigalong Road to Weir Road.

V. Approve to rename SR 190 Wilgadale Road from SR 191 Chanter Road

through to SR231 Curlew Road to SR 191 Chanter Road.

VI. Approve to rename SR 215 McInnes Road to Strathaird Road


DATE: 15 April 2015

ITEM NO. 6.4.4



VII. Seek public comments from affected property owners on the proposed

road name changes.

INTRODUCTION

Council is required to have approved names of roads within the network to

implement Rural Addressing.

BACKGROUND

To comply with rural addressing criteria, Council is required to have approved names

of roads within its network.

As Council has been installing the new sign blades, a number of enquires have been

received when the road names have been labelled.

DISCUSSION

Council received correspondence (attached) from the property manager of

‘Glenowra’ to rename SR383 Midlands Road to Glenowra Road.

This correspondence also included a petition from the residents of the Curlew district

and McInnes Street Lake Cargelligo, with the following proposals:

Rename SR189 Sheet of Water Road off SR231 Curlew Road to Regulus Lane.

Rename SR189 Sheet of Water Road off MR423 Lachlan Valley Way and SR192

Trigalong Road to Lake Cargelligo Weir Road. Lake Cargelligo Weir Road will not

conform to the Geographical Naming Board as this name is too long. It is suggested

the shorter Weir Road be recommended.

SR191 Chanter Road continues through to SR231 Curlew Road and SR190

Wilgadale Road ends at SR191 Chanter Road. To rename SR215 McInnes Road to

Strathaird Road.

A plan of the proposed changes can be seen on the following page, Figure 1.

FINANCE AND RISK

Costs to Council are limited to costs associated with advertisement in both the local

papers and Government Gazette and the placement of road signage. It is important

that the road names are correct as they assist in the provision of emergency services

to rural properties.



Figure 1: Plan of Proposed Changes to road names in the vicinity of Curlew Waters.



ENGAGEMENT

Engagement has yet to be completed with affected property owners. It is expected

that many will be in favor given the number of people that have signed the petition.

A submission will be required to the Geographical Names Board before the

installation of any signage.

CONCLUSION

The proposed names will be advertised and letters sent out to all land owners that

may be impacted by the proposed road name changes. This will provide input to the

road naming process to ensure that resident’s concerns have been addressed and

historical names are utilised where possible.

ATTACHMENTS

4a. Correspondence received

Maree Linsket


Phil King




6.4.5 RURAL ADDRESSING – ROAD NAMING

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan


Systems

Strategic

Outcome


business needs

Delivery

Program

None identified

Operational

Plan

None identified

RECOMMENDATION

That Council:

I. Note the report on the Road Naming

II. Submit the proposed road names listed in Table 1 to the Geographical

Names Board for approval.

III. Seek further public comment of the proposed road names listed in Table

2.

INTRODUCTION

Council is required to have approved names of roads within the network to

implement Rural Addressing.


DATE: 15 April 2015

ITEM NO. 6.4.5



BACKGROUND

To comply with rural addressing criteria, Council is required to have approved names

of roads within its network. The names presented in this report have been provided

to the landowners for their consideration.

DISCUSSION

The roads listed in Table 1 have been identified as requiring names to be finalised.

The proposed names listed meet the Geographical Names Board requirements. The

proposed names in Table 2 will require further public consultation as these have

been suggested as a result of the engagement process.

Table 1: Roads to be named

Road No Previous/Known Name Proposed Road Name

SR 11 and SR 10

From the intersection of

1169 Bobadah Road to

Bulbodney Street,

Tottenham

Moria Vale Road &

Meadowview Road

Bobadah Road

SR 89 Avondale Road Kingswood Road

SR 136 Wongalea Road Dillons Lane

SR 141 Kynota Road Sptratfords Lane

SR 261 Bulbodney Creek Road Glenoma Lane

SR 312 Turners Road Cooinda Lane

SR 326 Watsons Road Keera Road

SR 356 Dunneil Road

South of SR 95

Cookaburragong Road

Avondale Road

SR 370 Williams Road Marby Lane



SR 375 L’Estrange Road Belswick Park Lane

SR 384 Halls Road Karawah Road

Table 2: Roads for further public consultation

Road No Previous/Known Name Proposed Road Name

SR 30 Mooney Lane Buckland Lane

SR 215 McInnes Road Strathaird Road

Council received a total of 34 responses out of a possible 58. The Chart below

presents the results of the consultation process.

SR30 Mooney Lane was proposed by Council to be renamed to Kentucky Lane.

Council received only one response to the proposed road name change. The

proposal was to rename SR30 Mooney Lane to Buckland Lane.

No responses were received for SR215 McInnes Road. However a petition was

received proposing to name the road Strathaird Road.

No responses were received for SR89 Avondale Road to rename to Kingswood

Road.

8%

83%

9%

Responses to Road Renaming (%)

Retain Existing Road Name

Rename to Proposed Road Name

Rename to Alternate Name



FINANCE AND RISK

Costs associated with publication in the Government Gazette and local advertising

are minimal. Other costs include the replacement of road signage. It is important

that the road names are correct as they assist in the provision of emergency services

to rural properties.

ENGAGEMENT

The road names proposed in Table 1 above have been advised to the affected

property owners for comment.

Further consultation will be required on the new road names proposed in Table 2.

CONCLUSION

The proposed road names in Table 1 can be submitted to the Geographical Names

Board for approval. Once approved, the road names are required to be published in

the Government Gazette. Further public comment is required to be obtained with

regards to the proposed road names in Table 2. These will be brought back to

Council once this process is complete.

MAREE LINSKET


PHIL KING




6.4.6 MID LACHLAN VALLEY TEAM ANNUAL REPORT 2013/2014

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 4 Build Civic Leadership and Pride

Strategic

Outcome

3.1 Involved and Active Community Groups

Delivery

Program

None identified

Operational

Plan

None identified

ATTACHMENT

RECOMMENDATION

That Council note the annual report from the RFS Mid Lachlan Valley Team

INTRODUCTION

The NSW Rural Fire Service consists of 48 districts over 95% of NSW. The Mid

Lachlan Valley Team (MLVT) is located in the Central West and combines the Rural

Fire Districts of Forbes, Lachlan, Parkes and Weddin and commenced operations on

1 July 2001

BACKGROUND

Lachlan Shire Council is a member of the Mid Lachlan Valley Team Bush Fire

Management Committee (BFMC) which meets twice each year. Meetings were also

held of the Senior Management Team (SMT), incorporating the Group Captains, to

discuss fire fighting issues, including hazard reductions.


DATE: 15 April 2015

ITEM NO. 6.4.6



DISCUSSION

The MLVT annual report provides an overview of the operations of the RFS in our

region. Works were undertaken on a number of brigade stations in the Lachlan

Shire during the 2013/14 reporting period including Fifield, Barrata, Yambora and

Condobolin HQ. Brigades in the Lachlan Shire responded to 115 incidents during

the reporting period. As stated in the annual report there were no Section 44

declarations for the reporting period

FINANCE AND RISK

Councils are responsible for 11.7% of the total budget of the MLVT, amounting to

$203,562 for Lachlan Shire in 2013/14.

ENGAGEMENT

Engagement was conducted through the various regular meetings, the BFMC and

the SMT meetings.

CONCLUSION

The service agreement between the Council and the NSW Rural Fire Service has

served the communities of the Lachlan Shire well during the 2013/14 reporting

period. . The 2014/15 period is coming to a conclusion and is so far progressing as

a quiet season.

PHIL KING




6.4.7 GUM BEND LAKE COMMITTEE MEETING


DATE: 15 April 2015

ITEM NO. 6.4.7

Author: P King

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 1 Grow a Resilient Economy

Strategic

Outcome

1.1 A Vibrant Tourism Industry

Delivery

Program

1.1.10 Maintain and develop Gum Bend Lake for locals and visitors

Operational

Plan

1.1.10 Implement the annual maintenance and upgrade program

ATTACHMENT

RECOMMENDATION

That Council:

I. Notes the Informal Discussion of the Gum Bend Lake Committee

Meeting

II. Adopts the Gum Bend Lake Advisory Committee Terms of Reference

III. Advertises for expressions of interest for new committee members

INTRODUCTION

The Gum Bend Lake Committee Meeting was held on Friday 6 March 2015, at Gum

Bend Lake.

BACKGROUND

The details of the matters considered by the Gum Bend Lake Advisory Committee

are outlined in the attachment.



DISCUSSION

The Gum Bend Lake Advisory Committee Minutes note that a quorum was not met

and the meeting proceeded as an informal discussion. The following items were

considered and details of the matters are outlined in the attachment:

Terms of Reference

Gum Bend Lake donations

Site Inspection.

This was the third consecutive meeting of the Gum Bend Lake Advisory Committee

that did not make quorum. It was proposed at the meeting to recommend to Council

to adopt the proposed terms of reference and proceed with advertising for

expressions of interest for new committee members.

FINANCE AND RISK

All works required will be carried out under current maintenance programs.

Suggestions made from the feedback survey will be considered at the next Advisory

Committee meeting proposed to be held on site at Gum Bend Lake.

ENGAGEMENT

Engagement has occurred with the completion of feedback forms submitted by users

of the facility. Advertising for new committee member will take place upon the

recommendation of Council.

CONCLUSION

Council can continue to provide support and resources to meet the

recommendations of the Gum Bend Lake Advisory Committee.

PHIL KING




6.4.8 LAKE CARGELLIGO FORESHORE ADVISORY COMMITTEE MEETING


DATE: 15 April 2015

ITEM NO. 6.4.8

Author: P King

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.2 Increased recreational use of lakes and rivers

Delivery

Program

None Identified

Operational

Plan

None Identified

ATTACHMENT

RECOMMENDATION

That Council notes the Minutes of the Lake Cargelligo Foreshore Advisory

Committee Meeting.

INTRODUCTION

The inaugural meeting of the Lake Cargelligo Foreshore Advisory Committee was

held on Wednesday 25 March 2015 at Liberty Park.

BACKGROUND

The details of the matters considered by the Lake Cargelligo Foreshore Advisory

Committee are outlined in the attachment.

DISCUSSION

As noted within the Committees Minutes, Justin Loxley was nominated and elected

unopposed as the Chair of the committee. The following items were considered and

details of the matters are outlined in the attachment:

Election of Chairman

Liberty Park - Anzac Centenary Local Grants Program



Next Meeting.

The committee agreed to meet on the fourth Wednesday quarterly. The next

meeting is proposed to be held at the boat club at 5:30pm Wednesday 27 May 2015.

The committee has been actively communicating with each other in preparation for

the next meeting and are enthusiastic to get some things happening.

FINANCE AND RISK

All works required will be carried out under current maintenance programs. The

committee has also considered how it might make a submission to Council’s

community grants program.

ENGAGEMENT

The committee is yet to consider its engagement strategy, knowing full well that one

of the roles of the committee is to “Act as conduits in the dissemination of information

to the community”.

CONCLUSION

Council can continue to provide support and resources to meet the

recommendations of the Lake Cargelligo Foreshore Advisory Committee.

PHIL KING




6.4.9 LAKE CARGELLIGO WALKWAY – STAGE 2 PROJECT UPDATE

Author: P. King

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.2 Increased recreational use of lakes and rivers

Delivery

Program

5.2.3 Complete the Lake Cargelligo and Gum Bend Lake

walkways to improve access.

Operational

Plan

5.2.3 Partial gravel resheet of Gum Bend Lake walkway.

Finalise Lake Cargelligo foreshore walkway design and

commence implementation.

RECOMMENDATION

That Council notes the project update for the Lake Cargelligo Walkway Stage

2.

INTRODUCTION

Council has allocated $112,000 towards the Lake Cargelligo Walkway to Deadmans

Point.

BACKGROUND

Council was recently advised of the withdrawal of funds from the Lake Cargelligo

walkway from the RMS 2014/15 Active Transport Grants Program. Regardless of

this setback it is proposed to complete as much as possible of this project with

Council’s remaining funds.

DISCUSSION

Kayandel Archelogical Services has completed its site visit to the project site and is

currently working on bring the existing plan into the final version. The community


DATE: 15 April 2015

ITEM NO. 6.4.9



engagement component of the Cultural Heritage Assessment Report (CHAR) that is

required to be supplied with the AHIP application, will commence shortly.

Council’s records are being reviewed to determine the full extent of permissive

occupancies and enclosure permits that may existing over the proposed pathway

route. A request has been received from Mr John Daunt to consult with the Lake

Cargelligo community and consider the location of the pathway adjacent to Lots 214

and 213 DP729575. Figure 1 below shows the options that are being considered

with the community preference being for west of Lots 214 and 213.

Figure 1: Path route options at Lot 213 and 214 DP729575

Consideration for negotiating with the owner of Lot 178 DP752329 will be required

for the path to progress to the west of Lot 214, alternatively a path higher than the

lake level is required to considered to the east of Lot 214.

FINANCE AND RISK

There are considerable risks in commencing the project without the appropriate

approvals being obtained, particularly with regard to the protection of aboriginal

artifacts. Penalties include large fines and possible incarceration for significant

breaches of the National Parks and Wildlife Act. One mitigation method that had

been proposed was to ensure that the proposed pathway was constructed of “no dig

Lot 214

Lot 213

Lot 178 DP752329



techniques” leaving any artifacts known and unknown in situ and simply covering

them over with the pathway materials.

ENGAGEMENT

The Director Infrastructure Services has met with a number of stakeholders over the

past twelve months and been in regular contact with key community members to

provide an update of the project. In order to comply with the requirements of Office

of Environment and Heritage the statutory consultation process will also be

recommenced. It is proposed to keep RMS informed of the approvals process in the

hope that funds might again be made available to this project.

CONCLUSION

That the project be continued with the object of completing all the approvals for

works to be commenced in 2015/16. Consideration should be given to including

some additional funds in the 2015/16 budget to supplement the costs of engaging

the archeologists to complete the required studies.

PHIL KING




6.4.10 ISLAND CREEK BRIDGE

Author: K. Dawe

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 GROW A RESILIENT ECONOMY

Strategic

Outcome

1.3 An innovative, progressive and growing agricultural sector

Delivery

Program

1.3.1 Provide transport infrastructure needed to support agriculture

Operational

Plan

1.3.1 Complete road annual maintenance, renewals and improvements program

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome


business needs

Delivery

Program

3.1.1

Implement road maintenance, renewals and improvements

in accordance with asset management plan

Operational

Plan

3.1.1

Complete annual maintenance, renewals and

improvements program

RECOMMENDATION

That Council notes information on the Island Creek Bridge project.


DATE: 15 April 2015

ITEM NO. 6.4.10



INTRODUCTION

An update is provided to inform Councillors on the current status of the project.

BACKGROUND

The Island Creek Bridge on SR88 Fairholme Road has been on the program for

replacement for several years. Several starts have been made and estimates usually

exceed the available funds. The existing timber bridge has white ants and is load

limited.

A private bridge nearby is currently leased by Council to provide access for heavy

vehicles to The Island locality, but is not well used as it also involves using the

landholder’s private farm tracks.

DISCUSSION

Assistance was sought through the State Government’s new bridge renewal program

but it was not a good fit and that approach has been abandoned.

Since then, an opportunity has arisen to explore a cheaper modular steel design,

with two lanes and spanning the full 30m. The cost of supply and the provision of a

foreman to oversight Council staff erecting the structure is much lower than the

estimates have been for a concrete structure. However, a 70T load limit restricting

users to B Doubles up to Higher Mass Limit (HML) may impact on the landholders.

The steel structure deck is expanded mesh, so that any small particle sized rubbish,

dust, seeds or other contaminants dropped by vehicles would be able to fall through.

The same would be true of a concrete bridge with a solid deck and drainage

scuppers, but we cannot assume anything in relation to pollution of waterways.

Verbal advice of pricing a modular concrete structure has not yet been confirmed in

writing. That estimate was still below the tender threshold, but the cost of two sets of

piers and erection need to be added. These costs can be significant. However, a

concrete structure should be able to cater for heavier vehicles such as road trains.

It is planned to consult with more landholders shortly on the options and tradeoffs.

Council staff have limited experience with bridge construction and assistance would

be required to develop a tender document. However, if the modular steel option is

still available and is satisfactory to the interested parties, it could proceed quickly. If it

is not available, a design, supply and construct tender may be the best option, which



would require topping up the funds for the bridge itself, a consultant and/or hire of a

temporary bridge engineer.

Whatever option is selected as suitable for the landholders, additional considerations

include planning requirements relating to any development within 40m of a waterway

as well as:

1. Approval from Fisheries Department;

2. Realigning the road and bridge to avoid removing the massive gum trees at

the intersection with MR377 Lachlan Valley Way; or

3. Removing the trees to improve sight distances at the intersection and enable

a 2 lane road to be constructed to match a 2 lane bridge;

4. Realigning the road and bridge to better fit the road reserve; or

5. Acquiring land to realign the road and bridge;

6. Building beside the old bridge to keep it in use to facilitate installation;

7. Separate cost to demolish the old bridge (which eats into the available

budget).

FINANCE AND RISK

The budget is $297,264 available from funds held in reserve for the bridge.

Risks and risk management measures affecting the project include:

1. Disagreement by landholders on suitable type and load rating required.

2. Insufficient funding. Preliminary estimates have tended to significantly exceed

the budget. A modular composite concrete and steel structure was

investigated in 2013 and was likely to exceed $500,000.

3. Ensuring the project is completed within budget may mean a Level of Service

that cuts out concrete options and the allowable load rating, or a one lane

structure, unless more funds can be allocated.

More information on the options may be available for the Council meeting. If that

clears the way for a modular steel structure costing less than the statutory tender

threshold, then a holding deposit could be paid on the steel modules. The company

only has a limited stock of modules purchased from the Army and there are no

further stocks. It flagged that its next likely acquisition of modular bridging would be



from overseas and more expensive. A deposit would ensure they are not sold before

we can finalise arrangements with the site. A check on availability will be made

before the meeting.

ENGAGEMENT

The project has involved limited engagement so far with some landholders in The

Island area. Further engagement will be required.

CONCLUSION

There are several considerations to resolve and a concrete or composite option

would be constrained by available funding. The limitations with funding could be

overcome with a modular steel option but would trade off load capacity, hence

requiring more consultation with landholders.

Consultation does not require a resolution, but depending on progress with the

above considerations, it may be appropriate to resolve (as applicable) to:

1. Proceed with a modular steel bridge and pay a holding deposit; or

2. Refer the project to the 2015/16 Delivery and Operational Plan and Budget for

consideration of additional funds; and

3. Proceed with designing a concrete or concrete and steel composite modular

bridge; or

4. Proceed with a design and construct tender process, specifying the outcomes

in terms such as such as length, span, width, load rating, expected life, etc,

but not constraining the choice of material type; or

5. Other recommendations as becomes appropriate from the discussion.

KEITH DAWE

MANAGER OPERATIONS

PHIL KING




6.4.11 ROADS WORKS PROGRAM

Author: K. Dawe

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 GROW A RESILIENT ECONOMY

Strategic

Outcome

1.3 An innovative, progressive and growing agricultural sector

Delivery

Program

1.3.1 Provide transport infrastructure needed to support agriculture

Operational

Plan

1.3.1 Complete road annual maintenance, renewals and improvements program

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome


business needs

Delivery

Program

3.1.1

3.1.4

Implement road maintenance, renewals and improvements

in accordance with asset management plan

Progressively widen MR231

Operational

Plan

3.1.1

3.1.4

Complete annual maintenance, renewals and

improvements program

Complete reconstruction and widening of segments as a

progressive program


DATE: 15 April 2015

ITEM NO. 6.4.11



RECOMMENDATION

That Council notes information on the Roads Program as at 2 April 2015

INTRODUCTION

An update is provided to inform Councillors on the current status of road projects to:

1. Understand what has been achieved of the yearly Operational Plan program;

2. Enable Councillors to interact with their constituents;

3. Provide updates on highlights, issues or obstacles to orderly implementation;

4. Enable variations to the program if emerging trends make it necessary.

BACKGROUND

The Works Program summary as at 2 April 2015 is shown in the following table.

‘Year to Date Expenditure’ shows actual expenditures only, no committed costings.

Work Order

no

Description Source

of

funds

Budget YTD Exp

$

Comment

STATE ROAD MAINTENANCE

GL

3370.054

MR461E Henry

Parkes Way -

Routine

Maintenance

RMCC

44,420

36,861 Nominal budget

amount. RMS

reimburses

actual

expenses.

GL 7370 MR461E Henry

Parkes Way - Work

orders

RMCC - 133,497 RMS

reimburses

actual exp for

agreed projects.

Seg 4045 culv

and seg 4020-

4025 reseal

TRAFFIC FACILITIES MAINTENANCE

3330.1 Traffic

Facilities/Road

Furniture

maintenance

RMS

Traff

158,342

116,096 Traffic facilities

grant - regional

& local roads

includes

$25,472 revote



LOCAL ROADS MAINTENANCE

3280.1 Bridges & Culvert

Maintenance

FAG

32,780

12,606 Routine

maintenance as

necessary

3310.1 K&G Maintenance FAG

32,780

1,962 Routine

maintenance as

necessary

3330.1 Urban Streets

Maintenance (road

pavement & seal)

FAG

186,300

164,090 Routine

maintenance as

necessary,

excludes trees,

K&G, footpaths,

signs, cleaning.

88% expended.

3350.1 Sealed Rural

Roads Maintenance

FAG

172,050

96,838 Routine

maintenance as

necessary. 56%

expended

3360.1 Unsealed Rural

Roads Maintenance

FAG

1,700,000

1,423,024 Routine

maintenance as

necessary. 84%

expended

3360.054

W1988

Roadside

vegetation

management plan

FAG

20,000

15,000 Also funds in

Reserve &

regional roads

Road Safety Officer

contribution

FAG

24,760

Shared with

Parkes and

Forbes Councils

Total Local Roads

Maintenance

FAG

2,168,670

1,713,520 79% expended.

ROADS TO RECOVERY (R2R) ROUND 4

GL

07280.0740

Road Capital

Works - new:

W1989 SR257 Racecourse

Rd Totenham seal

R2R

470,000

428,720 COMPLETED.

Budget later to

widen SR5 &



SR1169 for

turning trucks.

W1990 SR344 Browns

Lane seal

R2R

270,000

190,290 6m seal on 7m

formation to fit

space & local

traffic.

COMPLETED

W1991 SR105 Wamboyne

Rd seal, Stage 1

R2R

260,000

- Monitoring

water

availability in

the area.

Program

April/May start

& complete in

2015/16

Road capital

Works - renewal &

upgrade:

R2R

W1993 SR90 Grassmere

Rd reconstruct &

widen Ch 8890 -

9370, 480m

R2R

72,000

- Needs to be

timed to seal in

conjunction with

other seal work.

W1992 SR37 Yambora Rd,

reconstruct & widen

Ch 4520 - 5220,

700m

R2R - $105,000

deferred to

offset reduction

in grant. May

bring back in if

underspending

on SR105 this

year. Needs to

be timed to seal

in conjunction

with other seal

work.

GL

07270.0741

Reseals/Overlays

Capital Works

(renewals):

R2R

W1995 SR58 Mowabla Rd

patch resheet 7km

R2R

45,000

60,837 COMPLETED.



W2028 SR42 Godondery

Road patch resheet

45,000

48,835 COMPLETED.

W1996 SR76 Timmins

Lane patch resheet

R2R

80,000

67,635 COMPLETED.

W1997 SR71 Condobolin

Rd patch resheet

5km

R2R

80,000

94,236 COMPLETED.

W1994 SR144 Burgooney

Road resheet

Tullibigeal end

approx 4km (if not

sealed)

R2R

120,000

117,435 COMPLETED.

W1998 Program balancing

amount for resheets

TBA

R2R

50,883

- Not to be used

for allocating

expenditure

GL 07270 R2R Program

Total

R2R

1,492,883

1,007,988 New Round 4

Program.

Returns are up

to date

LOCAL ROADS CAPITAL (non R2R)

GL

07280.0745

Island Creek

Bridge

replacement

Reserve

297,624

- Getting quotes.

Modular option

available at

lower cost but

has 70T load

limit.

Traffic

Facilities/Road

Furniture Capital

(non R2R & non

FAG):

GL

07320.0748

Traffic Facilities

Capital (excludes

other road furniture)

RMS

Traff

- - Funding offset

from

Maintenance as

required.

W1478 Replace/upgrade

Taxi Shelter

13/14

Grant

c/f

70,000

- Redesign

required to fit

budget, change



balance scope.

W1693 Upgrade Bus

Shelter

CPTIGS

12/13

C/f

balance

10,000

- Researching

lower cost

options to fit

budget. 2013/14

exp $1,691

Total Non R2R &

Non FAG

377,624

-

FAG FUNDED

CAPITAL

Urban Streets

Capital Works:

FAG

GL

07330.0740

Road Capital Works FAG - -

GL

07310.0746

K&G

Reconstruction

(renewal)

FAG or

"Own

source"

50,000

- Nominal

allocation,

projects TBA as

necessary

Tullibigeal Drainage

Improvements -

roads component

FAG

50,000

- Formerly R2R

project. Add to

stormwater

project funds.

Condobolin Tip

Access Rd seal incl

drainage

FAG

180,000

- Design drainage

and sort out tip

access point,

currently on

TSR

Sealed Rural

Roads Capital

Works

FAG

GL

07350.0740

Road Capital Works FAG - -

GL

07350.0741

Reseals/Overlsays

Capital Works

(renewals)

FAG - - TBA, reallocate

funds if required



W1694 Sealed rural roads

shoulder resheets

TBA

FAG

200,000

171,770 SR10 reseal

COMPLETED

but some costs

to come in yet.

Should be listed

in reseals.

W1128 Local road reseals FAG

318,270

86,858 SR5 reseal

COMPLETED

but some costs

to come in yet.

Short dust seals

near residences

FAG - - TBA as

necessary,

funds from rural

maint' if no

other spare.

Unsealed Rural

Roads Capital

Works

FAG

W2014 Bores and tanks

program for road

water

200,000

-

W1958 SR252 Lone Wilga

Rd patch resheet

3km

40,000

33,985 COMPLETED

W1127 Unsealed rural

roads resheets &

urgent widening or

reconstruction

projects TBA

154,293

Adjust to match

FAG allocation

Total FAG Local

Roads Non R2R

Capital (excluding

bridge)

FAG & 1,192,563 292,613 Need to reduce

somewhere in

budget to fit

reduced

allocation.

TOTAL FAG 3,361,233 2,006,133 Actual allocation

is $3,147,504 -

adjust program

after reviewing



trends.

Projects TBA "Own

source"

70,385

- TBA

Local Roads

Capital (non R2R)

3,729,242

2,006,133

REGIONAL ROADS MAINTENANCE

GL

03340.0540

General

Maintenance

(sealed if not

shown unsealed)

RMS

Block

Grant

Sealed Roads:

300,000

Routine

maintenance as

necessary

W167 MR231 Wyalong

Rd

27,252

W168 MR347 Dandaloo

Rd

22,095

W169 MR 377 LVW to

Forbes

10,878

W170 MR 423 LVW Lake

to Euab

4,127

W171 MR501 Hillston Rd 10,409

W172 MR57N Fifield

Road

105,536 Shoulder

repairs

W173 MR57N The Bogan

Way

53,166 Shoulder

repairs

W174 MR57S The Gipps

Way

29,913

W175 MR461E - closed

W176 MR461N HPW to

Cobar

33,452



W177 MR7513 Lake

Cargelligo Rd

119,025 Shoulder

repairs

W178 MR7514 Nyngan

Rd

14,042

W179 MR7521 Kiacatoo

Rd

37,824

W1094 MR371 Rankins

Springs Rd

17,361

Unsealed Roads:

100,000

Routine

maintenance

grading, etc.

Move portion to

sealed maint'

W1746 MR57N Fifield Rd

unsealed

- Not required -

now fully

sealed.

W1166 MR7514 Nyngan

Rd unsealed

23,201

W1745 MR461N HPW to

Cobar unsealed

1,115

Culverts

50,000

- Locations TBA

as necessary


Way, replacement

at 7km

2,814 2013/14 exp

$29,081.

COMPLETED


Way, replacement

at 10km

30,390 2013/14 exp

$2,397.

COMPLETED

Heavy patching

W1746 MR231 Wyalong

Rd heavy patch

C/f????

MR57N Fifield Rd

h/patch

30,000

-

MR57NN The -



Bogan Way h/patch 60,000

MR501 Hillston Rd

h/patch

80,000

- On hold to

offset other

projects if

required

Roadside

Vegetation

Management Plan

& signage

contribution

20,000

Project shared

with local roads.

Total Regional

Roads

Maintenance

640,000

542,600 85% expended

REGIONAL ROADS CAPITAL WORKS

GL

?????.0540

Regional Roads

Reseals

RMS

Block

- - Did extra

reseals in

previous years,

so reallocated

$371,320 to

MR57N sealing

project.

W1837?? Regional Roads

Resheets

RMS

Block

- - TBA as

necessary. Nil

in 2014/15

Regional Roads

Culvert Renewals

RMS

Block

100,000

W1947 MR461 (61N) HPW

culvert replacement

RMS

Block

64,351 2013/14 exp

$9,276 temp

work.

COMPLETED.


Way culvert

replacement at 7km

RMS

Block

2,814 COMPLETED


Way culvert

replacement at

RMS

Block

30,390 COMPLETED



10km

Shoulder gravel

resheeting:

MR423 Lachlan

Valley Way

shoulder resheeting

RMS

Block

90,000

91,803 COMPLETED.

MR7513 Lake

Cargelligo Rd

shoulder resheeting

(Yr 1 temp until

widen)

RMS

Block

10,000

- Done in

2013/14, major

work in

2015/16.

Reallocate

funds.

W2004 MR57NN The

Bogan Way

shoulder resheeting

RMS

Block

231,000

196,697 4.9km both

sides or 9.8 km

total shoulder

length.

COMPLETED

MR7521 Kiacatoo

Rd shoulder

resheet

RMS

Block

- Do some short

sections if/when

funds available

MR57S The Gipps

Way shoulder

resheet near

Humbug Ck

RMS

Block

- Do some

temporary if $

avail.

Reconstruction

due next year.

W2022 MR57N Fifield Rd

shoulder resheet

incl near airport

RMS

Block

- 94,174 2.2km both

sides or 4.4km

total shoulder

length.

COMPLETED

MR461 Henry

Parkes Way

shoulder resheet

RMS

Block

- Do some short

sections if/when

funds available

Program balancing

amount for

renewals

RMS

Block

59,250

Adjust for actual

Block Grant

amount



Regional Roads

capital renewals

subtotal

490,250

480,229 75% expended,

mainly shoulder

resheeting

Regional Roads

construction

W1882 MR57N Fifield

Road seal north of

Fifield, last 2

segments

13/14

Block

c/f

212,415

212,415 Revote - used

2013/14 funds

for part of work

W1882 MR57N Fifield

Road seal north of

Fifield, last 2

segments

14/15

Block

371,320

371,320 Unable to

complete in

13/14.

Reallocated

funds from

reseals.

Balance

$269,817 to be

offset

elsewhere.

$179,000 from

MR347 W2009.

$90,817 from

MR7513

W2010.

MR57N Fifield

Road seal

90,817

90,817 Offset from

W2010

MR57N Fifield

Road seal

179,000

179,000 Offset from

W2009

W???? MR57N Fifield

Road - acquire land

at SR67, SR69 &

SR71 corners

- Need to

complete

acquisition

process - legal

costs

W2011 MR57NN The

Bogan Way

reconstruct & widen

segment

14/15

Block

58,500

- On hold, may

need funds to

offset exp

elsewhere



W2009 MR347 Dandaloo

Rd reconstruct &

widen MR57NN to

Albert

14/15

Block

232,000

- Reduced this

year to offset

MR57N W1882.

Aim to

commence

May/June and

continue into

2015/16. Aust

Gov grant

$532,000 for 2

stages

completion April

2016. LSC

share $732,000

over the 2

years. Assume

$232,000

expenditure this

year (originally

$411,000) thus

$179,000

contribution to

MR57N.

W2008 MR231 Wyalong

Rd reconstruct &

widen

14/15

Block

700,850

500,637 Constructing top

base course

layer. Extra cost

to cart water

from Lake

Cargelligo

MR231 Wyalong

Rd reconstruct &

widen

REPAIR

400,000

- Grant approved

- part of W2008

W2012 MR371 Rankins

Springs Rd upgrade

culverts

14/15

Block

50,000

- On hold to

offset other

projects, likely

W2008 MR231

or maintenance.

W2010 MR7513 Lake

Cargelligo Rd at

Nillsons Lane, add

culverts & raise

14/15

Block

9,183

- $100,000 alloc

on hold to offset

$90,817 on

W1882 MR57N.



road

W2013 New bores & tanks

for road water

program

14/15

Block

50,000

- Joint program

with local roads

funds

Subtotal regional

roads capital

improvements

2,354,085

1,354,189 58% expended

Total regional

roads capital

renewals and

improvements

2014/15

Block

2,844,335

1,834418 64% expended

DISCUSSION

The level of complaints is currently low with occasional compliments received.

Delays to R2R program approval resulted in high early road maintenance

expenditures. Local roads maintenance costs were reined in while R2R project work

progressed but are high again as those project were completed. Regional roads

maintenance expenditure is high due to extra work on shoulder repairs to reduce risk

to motorists and so must be restricted to essential works only. Maintenance work will

have to be limited and will use up some of the savings made in capital projects.

Financial Assistance Grant (FAG)

The FAG Roads Component funded works are progressing (see table) with some

completed although not yet showing full expenditures.

Roads to Recovery (R2R)

Most of the R2R funded projects have been completed.

The plan for SR105 Wamboyne Road construction is still to commence in April or

May, continue into 2015/16 and seal two years early. A double R2R allocation in

Year 2 enables it to be brought forward from Years 3 and 4, subject to 2015/16

budget confirmation.

Some projects are under budget, so it may be possible to bring a small

reconstruction project back into this year’s program. They had been deferred due to

R2R grant being reduced and to monitor the progress of expenditure on other



projects. SR90 Grassmere Road is still listed for this year and SR37 Yambora Road

is tentatively rescheduled in the 2015/16 budget but might be able to come forward

again if R2R expenditure on SR105 is slower than expected.

Regional Roads

The long running MR57N Fifield Road project to seal the balance of the Hillston-

Eumungerie road link was completed in late October 2014. The official opening is

scheduled to occur this month.

MR347 Albert Road reconstruction was being wound down this year to a smaller

project to help offset the cost of finishing MR57N but the Federal Government has

advised that it will fund 50% up to $532,000. This required a reshuffle with some

non-urgent projects deferred. The 4 year Delivery and Operational Plan had further

funds allocated to MR347 in other years so it only requires a small reshuffle to cover

the $764,000 Council share. That share comprises $532,000 initially proposed for

Council and $232,000 sought unsuccessfully from the State Government Fixing

Country Roads program. LSC was lucky as the State and Federal governments were

coordinating grants and had not intended for one to go it alone with a Council. Once

announced though they were happy to continue.

Deferred projects are re-listed in the draft 4 year Delivery and Operational Plan

starting 2015/16.

Reconstruction and widening MR231 Wyalong Road near Weja is progressing well

with the top layer of pavement being placed this week.

MR423 Lachlan Valley Way (Lake Cargelligo to Euabalong) shoulder resheeting is

completed.

The culvert replacement on MR461 (aka MR61N) Henry Parkes Way will start

installation soon.

New Grant Opportunities

No response yet on the Black Spots Program application for $143,000 in 2015/16 on

SR3 Tabratong Crossing Road to seal shoulders and reshape two bends where

crashes occurred. Council would need to add funds for concurrent reconstruction of

the inside lane and adjacent straights from the extra R2R funds in 2015/16. Funds

are shown in the draft budget in case the application is successful and if not, some

work can proceed anyway to reduce risks.



It is planned to consult with a few more landholders shortly on options for Island

Creek bridge reconstruction. Concrete options look expensive. A cheaper modular

steel design, with 2 lanes and spanning the full 30m shows promise, but a 70T load

limit restricting users to B Doubles requires consulting with the landholders.

FINANCE AND RISK

Financial impacts are as noted above. Having caught up and completed nearly all

programs in 2013/14, meant a relatively lean year with “normal” funds and some

juggling of projects to fit overall expenditure to the budget.

Risks and risk management measures affecting roads include:

4. Disagreement with R2R on an annual return or breaking the R2R funding

agreement could delay or stop R2R funding – must spend the “reference

amount” on roads, including road grants and $70,385 of “own sourced” funds.

5. Insufficient funding of maintenance and renewals and long term decline of the

network and levels of service. Research is showing an annual shortfall for

local roads in the order of $1.4M - $2.2M, depending on the Level of Service

(LoS) to be adopted. Fitting the actual funds available, $8,000,840 in 2014/15

excluding traffic facilities and the newly advised one off federal grant means a

LoS that cuts out new seal projects and:

a. Cuts out gravel resheeting and grade, water and roll maintenance of all

Class 6 unsealed roads, about a third of the unsealed local roads

network; or

b. Cuts out reconstructions about a half of local sealed roads as they fall

due – turn back in to unsealed roads when they fail; or

c. Find more funds.

This needs more work including supporting moves to redistribute road

grant funding and engaging with the community to determine priorities.

This is also necessary to determine LoS and increase the focus on

renewals to improve ratios in the Fit for the Future program.

It is proposed to finish off the current list of new seals to meet existing

commitments, over the next three years. That provides breathing space to

engage the community and debate how we proceed. We cannot continue



as we are for much longer, with renewals inadequate to ensure the long

term survival of the network.

At present, long term planning for the roads budget assumes that from

Year 4, Council will focus on maintenance and renewals. The latter

includes shoulder resheeting to prolong seal lives and reconstructing and

widening seals as they fall due.

In the meantime, we will use asset management principles to manage

resources effectively, minimise annual shortfall, slow the decline and

maintain roads as trafficable and as safe as possible with the resources

available:

a. Inspections undertaken, risk is assessed and priorities based on levels

of service and road hierarchy in the Roads Asset Management Plan;

b. Work programmed to fit the available resources;

c. Quickly repair high risk problems, or make safe until it can be repaired;

d. Schedule minor defects for routine maintenance, not divert resources.

e. New construction reduces funds for maintenance and renewals – more

sustainable to prioritise renewals.

6. Limited water availability in droughts - increasing water cart capacity. Have

hired extra water carts to keep major projects going, such as MR231 Wyalong

Road reconstruction.

7. Water Sharing Plan - losing access to surface water for road works – reduced

FAG puts the bores and tanks program at risk if programs are not cut.

8. Gravel pits ‘wearing out’ – geotech investigation - new pits or extend old pits.

9. Road shoulder hazards – monitor, repair to ensure safety and longer seal life.

ENGAGEMENT

The program was developed with input from various sources including:

1. Staff observations;

2. (Public) customer requests, verbal or via Council Connect and recorded in the

Customer Request Management system to ensure follow up;

3. Community meetings including Community Plan display period meetings;



4. Development of Transport Services – Roads Asset Management Plan (AMP)

(need further community input to move from “core” to “advanced” level);

5. Community engagement, developing the Community Strategic Plan – Living

Lachlan Style 2022.

Community engagement is required soon to determine priorities and Levels of

Service for the Fit For the Future program and for the review of the Asset

Management Plan.

CONCLUSION

Without the additional grants this is a fairly lean year while recalibrating to “normal”

funding. Maintenance work will need to be prioritised, so Council may not be able to

complete low priority requests even though they are all inspected.

KEITH DAWE

MANAGER OPERATIONS

PHIL KING




6.4.12 2015 VARIETY BASH EVENING MEAL


DATE: 15 April 2015

ITEM NO. 6.4.12

Author: P King

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 1 Grow a Resilient Economy

Strategic

Outcome

1.1 A Vibrant Tourism Industry

Delivery

Program

1.1.3 Explore opportunities and events that are linked to the bush

branding. Increase the local tourism’s visitor economy.

Operational

Plan

None Identified

RECOMMENDATION

That Council:

I. Approves the use of operational land Lot 100 DP850893 (carpark) for the

Royal Hotel to host the evening meal for the 2015 Variety Bash 20 May

2015

II. Provide delegation to Director Environment and Planning to determine

any development application submitted over Lot 100 DP850893

III. Endorses the application for a Liquor Licence over Lot 100 DP850893

IV. Rejects the application for a Liquor Licence over Lot 100 DP850893

INTRODUCTION

The 2015 Varity Bash is being held from Sunday 17 May to Saturday 23 May 2015

and will be stopping in Condobolin on Wednesday night 20 May 2015.

BACKGROUND

The Royal Hotel made a submission to the organisers of the Varity Bash to host the

evening meal on Wednesday 20 May. It was initially proposed to utilise the SRA



Hall, but due to the hall being unavailable, it has now been proposed to erect a

marquee in the car park behind the Royal Hotel on Lot 100 DP850893.

DISCUSSION

To erect a marquee for an event on Council owned land an approval under Section

68 of the Local Government Act would normally suffice. In this situation the subject

land is classified as Operational land and a section 68 application cannot be issued

for operational land.

In order for the event to proceed as planned, it is suggested that Council resolve to

allow the use of operational land for the event on the date proposed. The subject

land is used as a carpark and as the proposed use a departure from this normal use.

It is recommended that a development application be lodged for the proposed

activity of erecting a marquee

Figure 1: The area proposed for erection of Marquee



FINANCE AND RISK

The applicant will be required to provide a certificate of Currency for Public liability

insurance to the value of $20M to mitigate any risk associated with holding the

proposed event on Council land.

The applicant has proposed to submit an application for a Liquor Licence for the

event, although it should be noted that the car park is currently within the alcohol free

zone for Condobolin.

As the land is normally used as a car park it is proposed that Council staff will

prepare a Traffic Control Plan (TCP) to indicate that the event site is closed to traffic

for the evening of the event. The applicant has also proposed to install a compliant

barrier system to prevent uninvited guests from joining the event

ENGAGEMENT

Engagement for this proposal is expected to be minimal, and the barriers will provide

a physical separation from the car park and the event space.

CONCLUSION

Utilising Council land for a purpose other than its intended use comes with certain

difficulties. The development application process ensures that the full impact of the

proposed event is considered and that any risk to Council is mitigated through the

appropriate approval.

The opportunity to host an event like the Variety Club Bash dinner is a unique

opportunity for the Condobolin Community to support the work of this worthwhile

charity.

PHIL KING




7.0 DEPUTATION



8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR

AND DEPUTY MAYOR

16/03/15 Michael Timmins funeral

18/03/15 Public Health Officer Trainees’ forum with GM and Andrew

Johns

18/03/15 Ordinary Council Meeting Condobolin

19/03/15 Seniors Week, St. Josephs School

20/03/15 Special Meeting of Council, interviews for GM position

24/03/15 SRA Hall options meeting Council Chambers

31/03/15 WPRD Executive and AGM Meeting

8/04/15 SRA users meeting

8/04/15 Councillors Briefing Session

12/04/15 Condo 750 dinner



9.0 NOTICES OF MOTION

This is Page No.117 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher

10.0 DELEGATES REPORT


11.0 CORRESPONDENCE


12.0 COMMON SEAL

12.1 SALE TO BRENNAN

RECOMMENDATION

That the Common Seal be affixed to the following document:

Sale to Gm and MM Brennan, Lot 30 DP 1123767, 28 Galari Circuit, Condobolin.


13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN


14.0 MATTERS RULED URGENT BY THE MAYOR


15.0 ATTACHMENTS

Attachment 6.1.1


Back to Business Paper


Attachment 6.1.2


Attachment 6.2.3


Attachment 6.4.4


Attachment 6.4.6


Attachment 6.4.7


Attachment 6.4.8

ordinary meeting of council lake cargelligo …...this is page no.1 of the business paper of lachlan...

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