ordinary meeting of council to be held at the civic …...agenda for the ordinary meeting of council...

KNOX CITY COUNCIL AGENDA

Ordinary Meeting of Council

To be held at the Civic Centre

511 Burwood Highway Wantirna South

On

Tuesday 23 June 2015

KNOX CITY COUNCIL

AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD AT THE

CIVIC CENTRE, 511 BURWOOD HIGHWAY, WANTIRNA SOUTH ON

TUESDAY 23 JUNE 2015 AT 7.00 P.M. BUSINESS: Page Nos. 1. APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE 2. DECLARATIONS OF CONFLICT OF INTEREST 3. CONFIRMATION OF MINUTES

3.1

Confirmation of Minutes of Ordinary Meeting of Council held on Tuesday 26 May 2015

3.2

Confirmation of Minutes of Strategic Planning Committee Meeting held on Tuesday 9 June 2015

3.3

Confirmation of Minutes of Special Meeting of Council held on Thursday 18 June 2015

4. PETITIONS AND MEMORIALS 5. REPORTS BY COUNCILLORS

5.1 Committees & Delegates 1.

5.2 Ward Issues 1.

COUNCIL 23 June 2015 6. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE

CITY DEVELOPMENT GROUP

6.1

All Wards Report Of Planning Applications Decided Under Delegation (160/1/06)

2.

6.2

Baird Ward Application for the Development of Land for a Three (3) Storey Apartment Building Containing Twenty-One (21) Dwellings and Alterations and Access to a Category 1 Road at 224 Boronia Road, Boronia, Melway Ref. 64 H9 (Application No. P/2014/6964)

9.

6.3

Collier Ward Application for the Development of Land for a Three (3) Storey Apartment Building Containing Eight (8) Dwellings and Alterations and Access to a Category 1 Road at 513 Boronia Road, Wantirna, Melway Ref. 64 A6 (Application No. P/2014/6418)

46.

6.4

All Wards The Knox Activity Centre Roadside Entry Signage Design Framework and Typologies Project and The Basin Neighbourhood Activity Centre Roadside Entry Signage Design and Construct Project

73.

7. PUBLIC QUESTION TIME (Following the completion of business relating to Item 6, City Development, the business before the Council Meeting will be deferred to consider questions submitted by the public). 80. 8. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE

ENGINEERING & INFRASTRUCTURE GROUP

8.1

All Wards Analysis of the Suitability of Corymbia Maculata as a Local Street Tree

81.

8.2

Dobson Ward Outlook Court Tree Removal – Petition

93.

8.3

Taylor Ward Trisha Drive and Maree Court Tree Removal - Petition

100.

8.4

All Wards Alternatives to Building Structures for Community and Sporting Use

108.

8.5

All Wards Review of At Call Hard Waste Service

118.

8.6

Dinsdale Ward Marie Wallace Park Landscape Masterplan

133.

8.7

Friberg Ward Dobson Street Reserve Masterplan

149.

COUNCIL 23 June 2015 9. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE

COMMUNITY SERVICES GROUP

9.1

All Wards Breach of Tenancy Agreement for Sporting Club Policy

158.

10. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE

CORPORATE DEVELOPMENT GROUP

10.1

All Wards Consideration of Submissions / Adoption of Proposed 2015-16 Annual Budget

180.

10.2

All Wards Interim Councillor Committee Appointments

199.

10.3

All Wards Draft City Plan 2013-2017 (Incorporating the Council Plan)

202.

10.4

Tirhatuan Ward Proposed Lease of Land Within Scoresby Recreation Reserve for a Telecommunications Facility (Melway Ref: 72 H7)

206.

11. ITEMS FOR INFORMATION

11.1

All Wards Works Report (As Of 4 June 2015)

210.

11.2

All Wards Assemblies of Councillors

225.

11.3

All Wards Supplementary Valuations

241.

12. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN 245.

12.1

All Wards Notice of Motion – Rescission Motion – Public Art Work

245.

13. SUPPLEMENTARY ITEMS 246. 14. URGENT BUSINESS 246. 14.1 Urgent Business 246. 14.2 Call Up Items 211.

COUNCIL 23 June 2015 15. QUESTIONS WITHOUT NOTICE 211. GRAEME EMONSON CHIEF EXECUTIVE OFFICER

1 COUNCIL - REPORTS BY COUNCILLORS 23 June 2015

5. REPORTS BY COUNCILLORS

5.1 Committees & Delegates

5.2 Ward Issues

2 COUNCIL – CITY DEVELOPMENT 23 June 2015

ALL WARDS

6.1 REPORT OF PLANNING APPLICATIONS DECIDED UNDER DELEGATION

SUMMARY: Manager – City Planning (Paul Dickie)

Details of planning applications considered under delegation are referred for information. It is recommended that the items be noted.

RECOMMENDATION

That the planning applications decided under delegation report (between 1 May to 31 May 2015) be noted.

REPORT

Details of planning applications decided under delegation from 1 May to 31 May 2015 are attached. The applications are summarised as follows:

Application Type No

Building Extensions: Residential Other

10 -

Tree Removal/Pruning 15 Units 23 Subdivision 15 Single Dwelling 1 Change of Use 3 Outbuildings 4 Signage 3 Buildings & Works : Education Centre 1 Creation of Lots 1

TOTAL 76 Report Prepared By: Manager – City Planning & Building (Paul Dickie)

Report Authorised By: Director – City Development (Angelo Kourambas)


Knox City Council Planning Applications Decided by Responsible Officer

1 May 2015 to 31 May 2015

Ward No/ Type Address Description Decision

Baird 2013/6025 21 Iris Crescent BORONIA VIC 3155

The construction of two (2) double storey and one (1) single storey dwellings on the land

7/05/2015 Approved

Baird 2015/6129 8 Central Avenue BORONIA VIC 3155

3 Lot Subdivision (Approved Unit Site)

1/05/2015 Approved

Baird 2015/6209 159 Boronia Road BORONIA VIC 3155

Illuminated Signage and Business Identification Signage

25/05/2015 Approved

Baird 2015/6247 6 Marville Court BORONIA VIC 3155

The removal of two trees (Eucalyptus botryoides and a dead Eucalyptus )

1/05/2015 Approved

Baird 2015/6231 2 Conway Court BORONIA VIC 3155

5 lot subdivision (approved unit development)

27/05/2015 Approved

Baird 2015/6176 17 Stonehaven Avenue BORONIA VIC 3155

Three Lot Subdivision (Approved Development Site)

27/05/2015 Approved

Baird 2015/6165 4 Hazelwood Road BORONIA VIC 3155

Three Lot Subdivision (Approved unit site)

29/05/2015 Approved

Baird 2015/6264

865 Burwood Highway FERNTREE GULLY VIC 3156

Erection of Business Identification and Internally Illuminated Signage

27/05/2015 Approved

Baird 2014/6414 49 Rankin Road BORONIA VIC 3155

2 lot subdivision 19/05/2015 Approved

Baird 2014/6972 11 Simpson Road FERNTREE GULLY VIC 3156


19/05/2015 Approved

Baird 2014/7008 48 Loretto Avenue FERNTREE GULLY VIC 3156

Development of the land for two (2) dwellings (one (1) double storey and one (1) single storey)

27/05/2015 Approved

Chandler 2015/9043 14 Marland Road BORONIA VIC 3155

The removal of one (1) Liquidambar styraciflua

8/05/2015 Approved

Chandler 2014/6982 23 Old Forest Road THE BASIN VIC 3154

Buildings and works - Deck and boundary wall

5/05/2015 Approved

Chandler 2015/6201 14 Rowan Avenue BORONIA VIC 3155

Verandah & Deck 6/05/2015 Approved

Chandler 2015/6171

77 Torresdale Drive BORONIA VIC 3155

Buildings and works (construction of a garage)

6/05/2015 Approved



Chandler 2015/9040 29 Stewart Street BORONIA VIC 3155

The removal of one (1) dead Corymbia ficifolia

7/05/2015 Approved

Chandler 2015/9042 95 Army Road BORONIA VIC 3155

The removal of one (1) Liquidambar styraciflua

8/05/2015 Approved

Chandler 2015/6284 28 Marie Street BORONIA VIC 3155

Removal of 3 Trees in the front setback

13/05/2015 Approved

Chandler 2014/6695 37 Olive Grove BORONIA VIC 3155

2 Lot Subdivision 5/05/2015 Approved

Chandler 2015/9039 12 Alison Avenue BORONIA VIC 3155

Removal of one (1) Eucalyptus nicholii tree

5/05/2015 Approved

Chandler 2015/6254 55 Landscape Drive BORONIA VIC 3155

Buildings and works (alterations and additions to existing dwelling)

12/05/2015 Approved

Chandler 2015/6134 51 Arcadia Avenue THE BASIN VIC 3154

Removal of four (4) trees (3 x Eucalyptus obliqua & 1 x Eucalyptus macrorhyncha)

13/05/2015 Approved

Chandler 2015/6157

123 Old Coach Road SASSAFRAS VIC 3787

Buildings and works (Alterations and Additions to Dwelling)

1/05/2015 Approved

Chandler 2015/6299 11 Teak Court BORONIA VIC 3155

Removal of two trees and pruning one tree

14/05/2015 Approved

Chandler 2015/6326 23 View Road THE BASIN VIC 3154

Removal of two Eucalyptus goniocalyx and one Eucalyptus radiata

27/05/2015 Approved

Chandler 2015/6163 8 Bambury Street BORONIA VIC 3155

Fifteen Lot Subdivision (Approved apartment building)

19/05/2015 Approved

Chandler 2014/7087 1/33 Albert Avenue BORONIA VIC 3155

Construction of four (4) double storey dwellings on the land

25/05/2015 Notice of Decision

Chandler 2015/6021 6 Rangeview Road BORONIA VIC 3155

Development of the land for three (3) double storey and one (1) single storey dwellings (total four 4 dwellings), removal of native vegetation and subdivision of the land into four lots

26/05/2015 Approved

Chandler 2014/6961 14 Bambury Street BORONIA VIC 3155

Development of the land for three (3) double storey dwellings and removal of native vegetation

26/05/2015 Approved

Chandler 2015/6057 2 Hayles Street BORONIA VIC 3155

Buildings and works (construction of a carport)

15/05/2015 Approved



Collier 2014/6952 13 Rachelle Drive WANTIRNA VIC 3152

Development of the land for two (2) dwellings to the rear of the existing dwelling (one single storey and one double storey)


Collier 2014/6761 28 Mint Street WANTIRNA VIC 3152

The construction of two (2) double storey dwellings on the land


Dinsdale 2015/6077

37 Aisbett Avenue WANTIRNA SOUTH VIC 3152


13/05/2015 Approved

Dinsdale 2015/9038 44 Elm Street BAYSWATER VIC 3153

Removal of one (1) Quercus palustris tree

5/05/2015 Approved

Dinsdale 2015/6070 17 Victoria Road BAYSWATER VIC 3153

The construction of a single storey dwelling to the rear of the existing dwelling

22/05/2015 Approved

Dinsdale 2014/7110

1 Tilba Place WANTIRNA SOUTH VIC 3152

Construction of a double storey dwelling to the rear of existing dwelling

27/05/2015 Approved

Dinsdale 2015/6186

27 Westham Crescent BAYSWATER VIC 3153

3 Lot Subdivision (approved development site)

28/05/2015 Approved

Dinsdale 2015/6086 61 Phyllis Street BAYSWATER VIC 3153

Development of land for one (1) single storey and one (1) double storey dwellings (total two (2) dwellings)


Dinsdale 2014/6638 17 Sydney Road BAYSWATER VIC 3153

Development of the land for single storey dwelling to the rear of the existing dwelling and two (2) lot subdivision

27/05/2015 Approved

Dinsdale 2015/6173 33 Elm Street BAYSWATER VIC 3153

3 Lot Subdivision (Approved Development Site)

28/05/15 Approved

Dobson 2015/6195 Lot 1 Napoleon Road FERNTREE GULLY VIC 3156

Garage/Shed 6/05/2015 Approved

Dobson 2014/7105 4 Winwood Drive FERNTREE GULLY VIC 3156

The construction of a deck and verandah to existing dwelling and consent to build outside the building envelope

6/05/2015 Approved

Dobson 2015/9041 25 Perra Street FERNTREE GULLY VIC 3156

Pruning of one (1) Eucalyptus nicholii

8/05/2015 Approved

Dobson 2015/6037

1-3/170 Underwood Road FERNTREE GULLY VIC 3156

Change of Use - Restricted Recreation and associated business identification signage and buildings and works

12/05/2015 Approved



Dobson 2014/6949 1/121 Underwood Road FERNTREE GULLY VIC 3156

The construction of two (2) single storey dwellings

12/05/2015 Refused

Dobson 2015/6101

3D Sunset Terrace LYSTERFIELD VIC 3156

The construction of a two storey dwelling and 1.9 metre high side fence on the land

13/05/2015 Approved

Dobson 2015/6260 71 McIver Street FERNTREE GULLY VIC 3156

The removal of six (6) trees and the pruning of one (1) tree.

6/05/2015 Approved

Dobson 2015/6110 27 Roberts Street FERNTREE GULLY VIC 3156

buildings and works (alterations and additions to existing dwelling)

12/05/2015 Approved

Dobson 2015/6249

41 Francis Crescent FERNTREE GULLY VIC 3156

Removal of two (2) dead Eucalyptus trees

1/05/2015 Approved

Dobson 2015/9045 4 Mason Street FERNTREE GULLY VIC 3156

Removal one (1) Eucalyptus botryoides

27/05/2015 Approved

Dobson 2015/6193

4/22 Lording Street FERNTREE GULLY VIC 3156

Construction of additions to the existing dwelling (replace existing verandah)

19/05/2015 Approved

Dobson 2014/6868 17 McIver Street FERNTREE GULLY VIC 3156

The construction of a two (2) storey dwelling to the rear of the existing dwelling


Dobson 2015/6295 5 Brenock Park Drive FERNTREE GULLY VIC 3156

Buildings and Works for the construction of an indoor Swimming Pool (to be used in conjunction with the existing secondary school)

22/05/2015 Approved

Dobson 2015/6130 3 Victoria Street FERNTREE GULLY VIC 3156

Buildings and works (dwelling addition, carport and construction of a garage)

19/05/2015 Approved

Friberg 2015/6274 2/21 Ferguson Court FERNTREE GULLY VIC 3156

Removal of one (1) Corymbia maculata and the pruning of one (1) Elaeocarpus reticulatus

8/05/2015 Approved

Friberg 2015/6139 31 Conn Street FERNTREE GULLY VIC 3156


13/05/2015 Approved

Friberg 2015/6159 45 Harley Street KNOXFIELD VIC 3180

2 lot Subdivision (Approved unit site)

19/05/2015 Approved

Friberg 2014/7086 1 Lydford Road FERNTREE GULLY VIC 3156

Construction of two (2) double storey dwellings on the land

25/05/2015 Approved

Friberg 2014/7009 38 Renwick Road FERNTREE GULLY VIC 3156

Development of the land for a double storey dwelling to the rear of the existing dwelling

25/05/2015 Approved



Friberg 2015/6123

3/10 Rushdale Street KNOXFIELD VIC 3180

Change of Use - Restricted Recreational Facility (Personal Training Studio)

25/05/2015 Approved

Friberg 2014/6529

81 David Street North KNOXFIELD VIC 3180

Development of land for eight (8) dwellings and removal of vegetation

15/05/2015 Refused

Friberg 2015/6184 474 Scoresby Road FERNTREE GULLY VIC 3156

2 Lot Subdivision (Approved Development Site)

27/05/2015 Approved

Friberg 2014/6786

1780 Ferntree Gully Road FERNTREE GULLY VIC 3156

Development of a double storey dwelling to the rear of the existing dwelling and alteration of access to a Road Zone Category 1

5/05/2015 Approved

Friberg 2014/6983 10 Janden Close KNOXFIELD VIC 3180

Development of the land for two (2) double storey dwellings and the removal of native vegetation


Friberg 2014/7099

85 David Street North KNOXFIELD VIC 3180

The construction of three (3) dwellings on the land (two (2) double storey and one (1) single storey) and removal of vegetation

22/05/2015 Approved

Friberg 2015/6118

Sh 4/1880 Ferntree Gully Road FERNTREE GULLY VIC 3156

Business identification signage

22/05/2015 Approved

Friberg 2015/6034

5/37 Rushdale Street KNOXFIELD VIC 3180

Change of Use - Indoor Recreation Facility (Martial Arts Studio)

29/05/2015 Approved

Friberg 2015/6139 31 Conn Street FERNTREE GULLY VIC 3156


13/05/15 Approved

Scott 2015/9044

1/66 Tyner Road WANTIRNA SOUTH VIC 3152

Fence in an Overlay 28/05/2015 Approved

Taylor 2014/6947

20 Burchall Crescent ROWVILLE VIC 3178

Development of the land for two (2) single storey dwellings


Tirhatuan 2015/6146 5 Enterprise Drive ROWVILLE VIC 3178

Creation of Lot A from Common Property.

5/05/2015 Approved

Tirhatuan 2014/6933 22 Orson Street SCORESBY VIC 3179

Development of land for a double storey dwelling at the rear of the existing dwelling

1/05/2015 Approved

Tirhatuan 2015/6145 5 Enterprise Drive ROWVILLE VIC 3178

To resubdivide Lots 1 and A to create Lot 1A and Lot 17A and common property No.1

5/05/2015 Approved



Tirhatuan 2015/6081 27-29 Jellico Drive SCORESBY VIC 3179

Change of use - Motor Vehicle Sales

6/05/2015 Approved

Tirhatuan 2015/6238

PEPPERTREE HILL 28/15 Fulham Road ROWVILLE VIC 3178

Buildings and works (construction of a sunroom)

7/05/2015 Approved

Tirhatuan 2014/7055 17 Zarro Street SCORESBY VIC 3179


13/05/2015 Approved

TOTAL: 76

9 COUNCIL – CITY DEVELOPMENT 23 June 2015 BAIRD WARD

6.2 APPLICATION FOR THE DEVELOPMENT OF LAND FOR A THREE (3) STOREY APARTMENT BUILDING CONTAINING TWENTY ONE (21) DWELLINGS AND ALTERATIONS AND ACCESS TO A CATEGORY 1 ROAD AT 224 BORONIA ROAD, BORONIA, MELWAY REF. 64 H9 (APPLICATION NO. P/2014/6964)

1. SUMMARY:

Land: 224 Boronia Road, Boronia Applicant: Peter Brown Architects Pty Ltd Proposed Development:

Development of land for a three (3) storey apartment building containing twenty one (21) dwellings and alterations and access to a Category 1 Road.

Existing Land Use: Area/Density:

Single dwelling Total area of 1012m2/1:48.2m2

Zoning: General Residential Zone – Schedule 1 Overlays: Design and Development Overlay - Schedule 7

Vegetation Protection Overlay (Schedule 4) Local Policy: Municipal Strategic Statement (MSS)

Boronia Major Activity Centre Policy Housing Policy

Application Received:

10 November 2014

Number of Objections: 2 PCC Meeting: N/A Assessment:

It is considered that the proposal to develop the land for a three (3) storey apartment building provides an appropriate balance between policies that encourage increased housing densities within the Boronia Activity Centre and the amenity of adjoining properties.

The proposal generally complies with the Municipal Strategic Statement, Housing Policy, the Boronia Major Activity Centre Local Policy, the General Residential Zone – Schedule 1, ResCode and the Design and Development Overlay Schedule - 7.

On balance it is considered that the proposal responds reasonably to State and Local Planning Policies, subject to modifications. It is recommended that Council issue a Notice of Decision to Grant a Planning Permit, subject to conditions.

10 COUNCIL – CITY DEVELOPMENT 23 June 2015 6.2 224 Boronia Road, Boronia (cont’d)

2. BACKGROUND

2.1 Call Up

This application is being reported to Council, as it has been ‘called up’ by the Manager of City Planning and Building.

2.2 Planning Scheme Amendments

Amendments C131 and C133 propose to implement the findings of the Knox Housing Strategy 2013, the Knox Residential Guidelines, the Rowville Plan (2013) and the new residential zones. At the time that this application was submitted, Amendments C131 and C133 were not ‘seriously entertained proposals’, and with one exception, no weight has been given to the Knox Housing Strategy in the assessment of this application in accordance with the Council resolution on 24 February 2015.

As noted in Section 2.1 this application has been called in by the Manager of City Planning and Building, as it is recommended that in this instance Council give weight to the Amendment C133 which would allow for apartments on this site. Further information on this point is provided on page 6 and 8 of this report.

2.3 Subject Site and Surrounds

The location of the site is shown in Appendix A.

• The subject site is located on the southern side of Boronia Road, approximately 40 metres east of Rankin Road, in Boronia. The site has a frontage of 20.12 metres, a depth of 50.29 metres and an overall area of 1012m2 with a fall of approximately 3 metre from northeast to southwest. The land is developed with a single storey dwelling and outbuildings. Vehicle access is gained on the western side and a 1.83m wide easement is located on the southern (rear) boundary.

• The site does not contain any significant vegetation. There are no street trees within the road reserve adjacent to the site.

• The surrounding area is characterised by predominately single storey dwellings with multi-dwelling developments common in the surrounding area, particularly along Boronia Road. Front setbacks vary with a mixture of lawn, shrubs and trees within front and rear gardens.

2.4 The Proposal

(Refer to attached plans at Appendix B)

The application proposes to develop the land for a three (3) storey apartment building containing twenty one (21) dwellings and basement level car parking, and alterations and access to a Category 1 Road. Details are as follows:


• The building will contain seventeen (17) two bedroom dwellings and four (4) one bedroom dwellings. Each dwelling contains living and dining areas, a kitchen, one or two bedrooms, facilities and a balcony with a minimum area of 8.2m2. Dwelling 1 will contain ground floor Private Open Space instead of a balcony.

• The basement level contains car parking (25 spaces comprising 21 resident and 4 visitor spaces), bicycle parking (7 spaces), storage, rain water tanks and access. 12 car parking spaces are to be provided within mechanical car stackers (Klaus MultiBase 2072 car stacker system). The car park is accessed via a new 6 metre wide crossover near the northwest corner of the site.

• The proposed building will have a maximum height of approximately 10 metres.

• At ground floor level the proposed building is to be setback a minimum of 6 metres (front wall of facade) from Boronia Road, a minimum of 1.75 metres from the western boundary, a minimum of 3 metres from the southern boundary and a minimum of 2 metres eastern boundary.

• The development is proposed to be constructed using a variety of materials including a rendered finish, timber cladding and clear glass balustrades to the front of the balconies.

• All of the existing trees are proposed to be removed to facilitate the development.

3. CONSULTATION

3.1 Advertising

The application was advertised by way of a sign on site and notices were sent to adjoining property owners and occupiers. A total of two (2) objections were received and are summarised below:

Car parking and traffic generation

• Car parking for the dwellings is provided at a ratio that complies with Clause 52.06 of the Planning Scheme. A detailed assessment of the car parking provision and basement layout is detailed at Section 4.4 of this Report.

• While there will be an increase in traffic generated, Boronia Road has capacity to absorb this additional traffic. Council’s Traffic Engineers and VicRoads have not raised any concern with traffic generation or access onto Boronia Road as a result of this proposal.


Over-development of the site

• The scale and height of development is considered to be appropriate within an activity centre and provides adequate private open space areas, minimal impacts on the amenity of adjoining properties and opportunities for planting within the front and rear setbacks. There is no indication, when the proposal is assessed against the Knox Planning Scheme, including the Housing Policy, Clause 22.06, Design and Development Overlay – Schedule 7, ResCode or Clause 52.06 (car parking), that the density of the development is excessive or that the proposal is an overdevelopment of the land.

Loss of sunshine/overshadowing of surrounding properties

• Overshadowing is within reasonable limits and complies with ResCode Standard B21.

Loss of privacy/Overlooking including overlooking into the primary school.

• Conditions of any permit issued will address overlooking/privacy issues. Please refer to Section 4.4 of this report for further discussion.

3.2 Referrals

The application has been referred to VicRoads and internal departments for comment. The following is a summary of relevant advice:

Drainage Engineer

• The concept of creating a high-point within the driveway to protect the basement carpark is acceptable and a fairly common place solution to development within overland flow paths. The proposed height of 300mm above natural surface does not comply with the conditions outlined within the original drainage direction (02.12.2014) which nominates a level of protection of 600mm above existing natural surface – this must be amended.

• Finished floor levels of all habitable buildings must be set to a minimum of 600mm above the highest existing natural surface elevation affected by the proposed building envelope.

• As the property has been identified as a natural overland flow path during peak rainfall events, it is critical that conveyance of flows is considered; the plans supplied indicate an inadequate flow path width (open/clear section) of approximately two metres. The applicant must prove to Council (via an engineered solution including all computations) that the proposed development does not have a negative impact on the overland flow regime be it through increasing flow depth, velocity or extent.


• Standard conditions to be included on any permit issued. Asset Preservation

• Proposed vehicle crossing will require approval from VicRoads being the road manager.

Traffic Engineer

• The provision of car parking is satisfactory.

• A ramp width passing area at the entrance at least 5m wide and 7m long (plus additional clearances where required).

• Additional clearances of 300mm is required where there is a kerb or barrier higher than 150mm and closer than 300mm from one edge of the ramp – the additional clearance is increased to 500mm at the outside of a curve.

• Car parking spaces and accessways to be designed in compliance with Clause 52.06 of the Knox Planning Scheme.

• The grade of the accessway within the first 5m of the frontage must not be steeper than 1:10 (10%). Appropriate grade transitions are provided where the difference in grade between 2 sections of ramp is greater than 1:8 (12.5%) for a summit grade change or greater than 1:6.7 (15%) for a sag grade change. All grade transitions on ramps to be at least 2m long.

• Convex mirrors to be installed on the accessway adjacent to the lift.

• Pits for the car stackers must provide a minimum internal clear length of 5.4m to accommodate the B99 vehicle specified in the Australian Standards AS2890.1. Each car space within the car stackers must be independently accessible. The mechanical stackers must be routinely serviced and maintained to the satisfaction of the responsible authority to ensure satisfactory access to all car spaces and to prevent any adverse effect on adjoining land by the emission of noise.

• Signage must be displayed for the car stackers advising residents of the vehicle dimensions suitable within the car stackers.

• The minimum dimensions of a bicycle space with bicycle racks needs to be 1.7m (length), 1.2m (high) and 0.7m (wide at the handlebars).

• An approved Construction Management Plan (CMP) to be developed prior to the commencement of the construction.


City Futures

• No objection based on the following commentary:

• As the site is located within an ‘established residential area’, the apartment built form is not supported by the Design and Development Overlay (Schedule 7) and Clause 22.06. However, the designation is considered an anomaly as this single site has a different designation to surroundings sites without any apparent justification.

• Amendment C133 proposes to change the designation of the subject site from ‘established residential’ to ‘dispersed infill residential’ to bring it into line with the surrounding properties. The approval of this amendment would mean that the Design Standard stipulating ‘apartments are not encouraged’ would be no longer relevant to the subject site and therefore would not form part of the assessment of this proposal. With the approval of this amendment, it is likely that the application would be supported from a policy perspective.

• As noted above, the change relating to the designation of the subject site seeks to rectify an anomaly identified in the mapping of sites in Clause 22.06. This change does not reflect a policy change nor a substantive element of the changes proposed through Amendment C133. In light of this, it is considered that Council’s adoption of Amendment C133 should be given weight in the assessment of this application, insofar as it relates to the designation of the site as ‘dispersed infill residential’ and is an anomaly within the existing Planning Scheme.

VicRoads

• No objection, subject to conditions.

Waste

• The applicant needs to provide Council with a Waste Management Plan (WMP) that clearly demonstrates the provision and safe collection of garbage bins, recycle bins, green waste (if applicable) and hard waste on-site.

• Due to the location of the site, the developer will need to demonstrate that there is a safe area with adequate space for the trucks to stop nearby to facilitate the above arrangement, or alternately a private provider will need to be engaged that can access the basement car park and bin store directly on-site using lower height clearance waste collection vehicles.

Building Services

• Egress does not comply as 2 alternative exits are required.

• Review stairwell details/design from the basement.


Arborist

• No native vegetation is proposed to be removed that would trigger the VPO4 on the site.

• No neighbour’s vegetation will be affected on the boundaries.

Landscape Officer

• New planting should include a minimum of 1 large upper canopy tree, 1 medium canopy tree and a minimum of 20 large shrubs from Appendix 4 of the Knox City Council ‘Landscape Guidelines for Town Planning Permits’.

• Standard conditions to be included on any permit issued.

4. DISCUSSION

This section considers the proposed development in light of the provisions of the Knox Planning Scheme including State and Local Planning Policies, any other relevant policies and objectives.

4.1 Zoning and Overlays

4.1.1 Zone

The site is located within the General Residential Zone – Schedule 1. Within the General Residential Zone – Schedule 1 (GR1) a planning permit is required to construct more than one dwelling on a lot and to construct a restaurant.

• The decision guidelines associated with the residential building are considered under Clause 55. This is discussed in detail in Section 4.4 of this report.

4.1.2 Overlays

Design and Development Overlay - Schedule 7

The site is affected by the Design and Development Overlay - Schedule 7 which implements the Boronia Structure Plan. Under the provisions of the Overlay, a permit is required for buildings and works.

Residential development must reflect the Land Use Plan at Figure 1 of Clause 22.06 (Boronia Major Activity Centre Policy). The “established residential environs” include locations which are not within convenient walking distance of the Boronia commercial environs or the Principal Public Transport Network.

• The subject site is located within an “Established Residential Environs” area within the Boronia Major Activity Centre.


To achieve the design objectives in the Schedule, any proposed development must meet the requirements contained within the Schedule. These include preferred and mandatory building heights, design standards, materials and colours, landscape design and signage.

• The site is located within an 11 metre (three storey) preferred building height area. The proposal for a three (3) storey apartment building with a maximum height of 10 metres complies with the preferred building height.

• The proposed three (3) storey built form and scale of the building is consistent with the design standards in the Schedule.

• As advised by Council’s City Futures Department, the apartment built form is not supported by the Design and Development Overlay (Schedule 7) and Clause 22.06. However, the designation is considered an anomaly as this single site has a different designation to surroundings sites without any apparent justification. Amendment C133 proposes to change the designation of the subject site from ‘established residential’ to ‘dispersed infill residential’ to bring it into line with the surrounding properties. The approval of this amendment would mean that the Design Standard stipulating ‘apartments are not encouraged’ would be no longer relevant to the subject site and therefore would not form part of the assessment of this proposal. Therefore, given that the subject site is located within an Activity Centre, where higher density development of 11 metres (three storeys’) is encouraged, it is considered that the proposed apartment building is an appropriate outcome.

• Materials have been nominated that would reinforce the emerging contemporary natural character of the area. A detailed schedule of materials and colours would be a requirement of any permit to issue.

• There are opportunities for planting within the front and rear setback with limited opportunities along the side boundaries. Canopy tree planting can be accommodated within the front setback and the southern (rear) setback with large shrubs along the side boundaries. A landscape plan to the satisfaction of the Responsible Authority would be a requirement of any permit to issue.

Vegetation Protection Overlay (Schedule 4) The VPO4 seeks to protect and retain the continuity of tree cover, with particular emphasis on indigenous species and large old native trees and requires the issue of a permit for the removal of large native trees and vegetation listed greater than 5 metres in height and has a trunk girth of more than 0.5 metres when measured at a height of 0.5 metres above adjacent ground level.


• Of the trees sought to be removed, a planning permit is not required as a result of the Vegetation Protection Overlay.

4.2 Policy Consideration

4.2.1 State Planning Policy Framework

State policy requires Council to integrate the range of policies relevant to the issues to be determined, and balance conflicting objectives in favour of net community benefit and sustainable development.

Key Policies Clause 11.01-2 Activity Centre Planning- Encourages the concentration of major retail, residential. Commercial, administrative, entertainment and cultural developments into activity centres which provide a variety of land uses and are highly accessible to the community.

• The proposal allows the provision of residential development at a density which will provide housing choice and diversity within the Boronia Major Activity Centre, which has good access to a variety of land uses and services.

Clause 15 Built Environment and Heritage – Encourages high quality architecture and urban design outcomes that reflect the particular characteristics, aspirations and cultural identity of the community; enhances liveability, diversity, amenity and safety of the public realm; and promotes attractiveness of towns and cities within broader strategic contexts.

• The design of the development will contribute positively to the Boronia Road streetscape through articulation, and will not unreasonably dominate adjoining properties.

• The three storey built form satisfies the discretionary 11 metre (three storey) height in the Design and Development Overlay - Schedule 7.

• There are areas for planting and landscaping, complimentary materials are proposed and the building has been orientated and designed to maximise solar access to the dwellings. A Sustainable Design Assessment and detailed colours and materials schedule should be included as a condition on any permit to issue.


Clause 15.02 Sustainable Development – Ensure land use and development is consistent with the efficient use of energy and the minimisation of greenhouse gas emissions.

• The proposal contributes to the consolidation of urban development through the provision of increased density within an existing residential area and Activity Centre with good provision of urban services and transport.

• The proposed building has been designed to maximise solar efficiency. A Sustainable Design Assessment should be included as a condition on any permit to issue.

Clause 16 Housing – Encourage the development of well-designed medium-density housing that respects the neighbourhood character; improves housing choice; makes better use of existing infrastructure; and, improves energy efficiency of housing. Locate new housing in or close to activity centres and employment corridors and at other strategic development sites that offer good access to services and transport.

• Neighbourhood character - This is discussed in a later section of the report (Section 4.2.2).

• Housing choice – The proposed development provides a different form of housing to that generally provided in the area and provides the option of dwellings on smaller lots which will contribute to housing choice.

• Existing infrastructure – The site is located within a fully serviced area.

• Energy efficiency – This has been discussed above under Clause 15.02.

• Location – The site is located within the Boronia Major Activity Centre.

Clause 18 Transport – Ensure that access is provided to all available modes of transport.

• The site is located within walking distance of bus stops on Boronia Road, which are serviced by Bus Routes No. 745B, 737 and 753.

• Route No. 745B from Bayswater to Boronia operates two services between 2.45pm and 6.40pm Monday to Friday.

• Route No. 737 from Croydon to Monash University via Boronia, Knox City Shopping Centre and Glen Waverley operates between 6.14am and 10.04pm Monday to Friday, Saturday from 6.30am to 10.21pm and Sunday from 8.41am to 10.02pm at various intervals.


• Route No. 753 from Glen Waverley to Boronia Station via Knoxfield operates from 6.23am to 9.03pm Monday to Friday, Saturday from 7.51am to 4.19pm and Sunday from 8.51am to 5.48pm at various intervals.

4.2.2 Local Planning Policy Framework

Clause 21.07-2 Municipal Strategic Statement (MSS)

The MSS seeks to reduce the prevalence of infill housing development in dispersed locations as a major form of housing development by promoting activity centres and key redevelopment strategic sites as the preferred location.

• The site is located in a Major Activity Centre.

The MSS further seeks to manage the need for more housing and maintaining the valued qualities of identified areas of environmental and character significance. The MSS supports development that respects the existing or preferred residential neighbourhood character.

• The proposed development is considered to be consistent with the preferred future character for the area, as determined by the Boronia Structure Plan and the Design and Development Overlay - Schedule 7 which indicates a discretionary height of 11 metres and a three storey built form for this area.

Clause 22.06 Boronia Major Activity Centre Local Policy: This policy seeks to address a lack in availability of a variety of housing types within the Boronia Major Activity Centre, and identifies opportunities for higher density development within the centre to benefit from close proximity to social services and infrastructure.

• As advised above, the site is located in an “established residential Environs” area where an apartment built form is not supported. However, the designation is considered to be an anomaly as this single site has a different designation to surroundings sites without any apparent justification. Amendment C133 proposes to change the designation of the subject site from ‘established residential’ to ‘dispersed infill residential’ to bring it into line with the surrounding properties.

• The proposed dwellings will contribute to a variety of housing types and increased residential densities within the Activity Centre, achieving a design outcome consistent with the Design and Development Overlay - Schedule 7 and therefore will contribute positively to the local area.


Clause 22.10 Housing: The Housing Policy at Clause 22.10-1 recognises that the population of Knox will grow by 12,000 persons and 15,000 households to 2030. In response to this forecast, the Housing Policy directs the provision of a diversity of housing types and forms; housing that meets the needs of all groups within the community; accessible housing that is well designed and responsive to the local character and environment; and housing that recognises that the environment and landscape significance of the Dandenong Foothills outweighs the need for urban consolidation in the Foothills. Before deciding on an application, the responsible authority will consider, as appropriate, whether: Where an approved structure plan or urban design framework exists for an activity centre listed above, then the location and design of high and medium density housing be guided by the plan or framework.

• The site is located within the Boronia Major Activity Centre. As such, any development will be guided by the Boronia Structure Plan and the Design and Development Overlay - Schedule 7. See Section 4.1.2 for this discussion.

The proposed development will contribute to a diversity of housing in Knox.

• The proposed development proposes one and two bedroom dwellings as an option for a smaller household with balcony private open space, which will contribute to a diversity of housing within Knox.

There is access to frequent public transport services between 6.00am and 11.00pm daily, seven days a week.

• The site does not have access to public transport that operates between 6.00am and 11.00pm daily, seven days a week.

The proposed development is consistent with a relevant endorsed structure plan or urban design framework.

• The development, at a maximum height of 10 metres, is considered to be consistent with the preferred character and building heights for the area, as directed by the Design and Development Overlay (Schedule 7) which implements the Boronia Structure Plan.


The development site graduates in height from the site boundaries to respect prevailing building height patterns.

• The proposed three (3) storey built form is consistent with the height patterns envisaged in the Boronia Structure Plan and Design and Development Overlay - Schedule 7. The building is articulated with varied setbacks provided along the length of each boundary. Combined with landscaping opportunities it is considered the proposed building will contribute positively to the preferred neighbourhood character and will respect prevailing building height patterns in any area where significant change is anticipated.

The development and building design response addresses any potential impact on adjoining development where there is a residential interface with respect to amenity, overlooking, overshadowing, height and bulk, views and vistas.

• The proposed development is generally compliant in terms of overlooking and a condition on any permit issued will ensure that overlooking measures comply with ResCode Standard B22. The proposed development will not create any unreasonable overshadowing of adjoining properties. Overshadowing complies with ResCode Standard B21.

• The strategic direction of the Boronia Major Activity Centre Policy to promote higher density within the Activity Centre area will result in redevelopment of a height and bulk that is uncharacteristic when compared to existing residential development. It is expected that there will be an impact as a result of this change to the amenity of adjoining properties. A proposal that incorporates a variety of colours and materials and articulation of the built form, as the current proposal has, will limit the impact of the height and bulk of a design to ensure that any impact is reasonable within an area that has been identified for significant change.

For larger key strategic redevelopment sites, a variety of architectural styles and forms are provided.

• The site has not been identified as a key strategic redevelopment site.

4.3 Particular Provisions

Clause 52.06 – Car Parking

Prior to a new use commencing or a new building being occupied the car parking spaces required under Clause 52.06-5 must be provided on the land or as approved under Clause 52.06-3 to the satisfaction of the responsible authority.


Clause 52.06-5 outlines the requisite amount of parking to be provided to each dwelling and any applicable visitor parking at a ratio of one car space to each one or two bedroom dwelling, and two spaces to each dwelling with three or more bedrooms (with studies or studios that are separate rooms counted as a bedrooms) and one visitor space to every five dwellings for developments of five or more dwellings.

• The proposal satisfies the car parking provision for the dwellings, with a single car space provided for each one and two bedroom dwelling.

• Four (4) visitor spaces are provided.

Clause 52.06-8 details the design standards for car parking. The provision of car parking should meet the design requirements of this Clause. An assessment of the design standards, including any areas of non-compliance are considered below:

Design Standard 1: Accessways – Can comply subject to the inclusion of a permit condition requiring the ramp width passing area at the entrance to be at least 5 metres wide and 7 metres long (plus additional clearances where required).

Can comply subject to a permit condition requiring provision of a corner spay or area at least 50 per cent clear of visual obstructions extending at least 2 metres along the frontage road from the edge of an exit lane and 2.5 metres along the exit lane from the frontage, to provide a clear view of pedestrians on the footpath for drivers exiting the basement.

Design Standard 2: Car Parking Spaces – Can comply subject to the inclusion of permit conditions.

Design Standard 3: Gradients – Can comply subject to the inclusion of a permit condition.

Design Standard 4: Mechanical Parking – Can comply subject to the inclusion of a condition requiring a Car Stacker Management Plan.

Design Standard 5: Urban Design – Complies.

Design Standard 6: Safety – Complies.

Design Standard 7: Landscaping – Complies.

Clause 52.29 – Land Adjacent to a Road Zone, Category 1

The purpose of Clause 52.29 is to ensure appropriate access to identified roads. A permit is required to create or alter access to a road in a Road Zone, Category 1 (Dorset Road).

The application has been referred to VicRoads who have made no objections to the proposal, subject to the inclusion of conditions on any permit issued.


Clause 52.34 – Bicycle Facilities

Bicycle parking is required to be provided at 1 resident space to each 5 dwellings and 1 visitor space to each 10 dwellings. With regard to the restaurant, bicycle parking is required to be provided for employees at 1 to each 11sqm of floor area available to the public and for visitors at 2 plus 1 to each 200 sqm of floor area available to the public if the floor area exceeds 400sqm.

• Can comply subject to a condition requiring the minimum dimensions of a bicycle space with bicycle racks to be 1.7m (length), 1.2m (high) and 0.7m (wide at the handlebars).

4.4 Clause 55 – Two or More Dwellings on a Lot and Residential Buildings (ResCode)

Neighbourhood Character and Infrastructure

Neighbourhood Character – Complies, refer to Section 4.2.2 above.

Residential Policy – Complies

Dwelling Diversity – Complies

Infrastructure – Complies.

Integration with the Street – Complies.

Site Layout and Building Massing

Street Setback – Does not comply with Standard, however complies with the objective. The minimum front setback to Boronia Road to comply with the Standard would be 9 metres. The proposal is for a minimum front setback of 6 metres. Considering the site’s location within the Boronia Activity Centre and balancing Council policy encouraging increased residential densities within this area, the proposed front setback is considered appropriate. Also, there is opportunity for canopy tree planting within the front setback and the three storey built form is consistent with the preferred built form outcome anticipated in the DDO7. As such, it is considered that the proposed minimum front setback of 6 metres will ensure an outcome consistent with the outcomes to be achieved in the Boronia Structure Plan.

A condition on any permit issued will require the private open space of unit ‘G01’ to be setback in line with the facade of the building.

Building Height – Complies, the building height does not exceed 11m.

Site Cover/Permeability – Complies. Site coverage is 57.51% and permeability is 32.61%.


Energy Efficiency – A condition on any permit issued will require the submission and approval of a Sustainable Design Assessment.

Open Space – Complies.

Safety – Complies.

Landscaping – Can comply, subject to the recommendations made by Council’s Landscape officer. A condition on any permit issued will require that appropriate landscape plans are submitted to the satisfaction of the Responsible Authority.

Access – Complies.

Parking Location – Can comply, subject to conditions recommended by Council’s Transport and Traffic Engineer.

Amenity Impacts

Side and rear setbacks – Can comply, subject to the inclusion of a condition requiring compliance with Standard B17.

Walls on boundaries – Complies

Daylight to existing windows/north facing windows – Complies.

Overshadowing open space – Complies. While some overshadowing to the newly constructed properties located immediately to the west will occur during the early morning, these dwellings will have solar access throughout the rest of the day.

Overlooking – Can comply, subject to a condition requiring fixed obscure glazing (non-openable) to a 1.7 metre above finished floor level provided to all ground (west and east elevation), first and second floor levels habitable room windows. The window may be clear and openable above 1.7 metres. Adhesive film must not be used. A condition of any permit issued requiring a screen to be added to the proposed balconies/planter boxes to ensure compliance with Standard 22. The proposed 400mm and 600mm high trellis screens proposed along the eastern and western elevations, must be free-standing and not attached to the top of the existing fences.

Internal views – Can comply subject to a condition requiring the proposed paling fences between units GO4 and GO5 to be a minimum of 1.8 metres high.

Noise Impacts – Complies.

On-Site Amenity and Facilities

Accessibility – Complies.


Daylight to new windows – Complies.

Private Open Space – Complies with the objective. The total private open space for unit ‘GO1’ consists of 27sqm which is below the 40sqm required by the Standard. However, it is noted that the proposed 27sqm complies with the secluded private open space requirement (min. of 25sqm) and provides adequate private open space to service the needs of residents. Further to a condition requiring the private open space to be setback in line with the facade of the building, a condition on any permit issued will require the secluded private open space of the dwelling to remain at a minimum of 25sqm.

Solar access – Complies

Storage – Can comply subject to a condition requiring provision of at least 6 cubic metres of externally accessible, secure storage space for each dwelling.

Detailed Design

Design Detail – Complies.

Site Services – Can comply subject to the recommendations made by Council’s Drainage department. A condition of any permit issued will require the overall building height to remain below 11 metres and for the rear and side setbacks to comply with Standard B17.

Front fence – Complies

4.5 General Decision Guidelines

Clause 65 of the Knox Planning Scheme and Section 60 of the Planning and Environment Act 1987 set out decision guidelines/matters which the responsible authority must consider when deciding any planning application.

• The decision guidelines of Clause 65 of the Knox Planning Scheme and Section 60 of the Planning and Environment Act (1987) have been appropriately considered.

5. CONCLUSION

Clause 10.04 of the Knox Planning Scheme requires Council to balance relative policy objectives when making decisions to ensure resulting development is sustainable and achieves a net community gain. In this context, the development is appropriate given the following:

• The proposed development is consistent with Clause 15 (Built Environment and Heritage), Clause 21.07 (Municipal Strategic Statement), Clause 22.06 (Boronia Activity Centre Local Policy) and Clause 22.10 (Housing) of the Knox Planning Scheme.

• The built form and height of the proposed development is consistent with the policy direction, objectives and design standards of the Design and Development Overlay Schedule 7 (Boronia Structure Plan).


• The proposed development is consistent with the Housing Policy. As discussed above, the overall design of the development is considered to be consistent with key design objectives of the Design and Development Overlay Schedule 7 and therefore considered to be consistent with Clause 22.10 of the Knox Planning Scheme.

• The development demonstrates compliance with Clause 55 (ResCode) and Clause 52.06 (car parking) of the Knox Planning Scheme and is consistent with the purpose and objectives of the General Residential Zone (Schedule 1). It is considered that any amenity impacts will be reasonable.

6. CONFIDENTIALITY

There are no confidentiality issues associated with this report.

RECOMMENDATION

That Council issue a Notice of Decision to Grant a Planning Permit to develop the land for a three (3) apartment building containing twenty one (21) dwellings and alterations and access to a Category 1 Road at 224 Boronia Road, Boronia subject to the following conditions:

1. Prior to the commencement of any buildings or works, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be generally in accordance with the plans submitted with the application but modified to show:

1.1 Finished floor levels of all dwellings to be a minimum of 600mm above the existing natural ground level and that the overall building height is to be no more than 11 metres.

1.2 Side and rear setbacks to comply with Clause 55, Standard B17.

1.3 The ramp width passing area at the entrance to be at least 5m wide and 7m long (plus additional clearances where required).

1.4 Additional clearances to the walls of 300mm to be provided where there is a kerb or barrier higher than 150mm and closer than 300mm from one edge of the ramp – the additional clearance to be increased to 500mm at the outside of a curve.

1.5 Car parking spaces and accessways to be designed in accordance with Clause 52.06 of the Knox Planning Scheme.

27 COUNCIL – CITY DEVELOPMENT 23 June 2015 6.2 224 Boronia Road, Boronia (cont’d) Recommendation (cont’d)

1.6 The grade of the accessway within the first 5m of the frontage must not be steeper than 1:10 (10%).

1.7 Appropriate grade transitions to be provided to the accessway where the difference in grade between 2 sections of ramp is greater than 1:8 (12.5%) for a summit grade change or greater than 1:6.7 (15%) for a sag grade change. All grade transitions on ramps to be at least 2m long.

1.8 Annotation stating that, “convex mirrors to be installed on the accessway adjacent to the lift”.

1.9 Annotation stating that “all car parking spaces to be adequately line marked, signed or paved”.

1.10 The minimum dimensions of a bicycle space with bicycle racks to be 1.7m (length), 1.2m (high) and 0.7m (wide at the handlebars).

1.11 Two alternative pedestrian exits to be provided from the building to comply with Building Regulations.

1.12 The fence for the secluded private open space of Unit G01 to be setback in line with the facade of the building and to measure a minimum of 25sqm.

1.13 The balconies (including the planter boxes) to be measured from a height of 1.7 metres above floor level and modified accordingly.

1.14 The external window screens to be replaced with fixed obscure glazing (non-openable) to a height of 1.7 metres above finished floor level. The window may be clear and openable above 1.7 metres. Adhesive film must not be used.

1.15 The proposed 400mm and 600mm trellis screens proposed along the eastern and western elevation to be free-standing and not attached to the top of the fences.

1.16 The proposed paling fence between units G04 and G05 to be a minimum of 1.8 metres high.

1.17 Provision of at least 6 cubic metres of externally accessible, secure storage space for each dwelling.

1.18 Annotation stating that, ‘all structures (including fences, letterboxes and meter boxes) shall be constructed to a maximum height of 900mm or relocated clear of a splayed area near the access way to ensure safe sight distances.’ Letterboxes must front the street.


1.19 Drainage plans in accordance with Condition 2 of this Permit and any necessary modifications to the plans.

1.20 Landscaping plans as described in Condition 3 of this Permit and any necessary modifications to the plans.

1.21 Sustainable Design Assessment in accordance with Condition 6 of this Permit and any necessary modifications to the plans.

1.22 A Waste Management Plan in accordance with Condition 8 of this Permit and any necessary modifications to the plans.

1.23 A detailed materials and colours schedule in accordance with Condition 10 of this Permit and any necessary modifications to the plans. Colours and materials to reflect the emerging contemporary natural character of the area as identified in the Boronia Structure Plan.

1.24 Any necessary modification to the plans required by Vic Roads Conditions 16 to 20.

1.25 A Car Stacker Management Plan in accordance with Condition 21 of this Permit.

1.26 A Construction Management Plan is accordance with Condition 28 of this Permit.

To the satisfaction of the Responsible Authority.

Drainage plans

2. Prior to commencement of any buildings or works, three copies of drainage plans and computations must be submitted to and approved by the Responsible Authority. Construction of the drainage is to be in accordance with these plans. The plans must show the following:

2.1 All stormwater drainage discharge from the site connected to a legal point of discharge.

2.2 The internal drains of the dwellings to be independent of each other.

2.3 An on-site detention system designed by a suitably qualified Civil Engineering Consultant to ensure no net increase in stormwater discharge from the proposed development.

2.4 The on-site detention system to be installed in a suitable location for easy access and maintenance.


2.5 A suitable overland flow path for the entire site to the satisfaction of the Responsible Authority. Details of the overland flow path are to be included on the plans.

2.6 All levels to be to AHD (Australian Height Datum).


Landscape plans

3. Prior to the commencement of any buildings or works, a landscape plan to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must show:

3.1 A survey (including botanical names, height and width) of all existing vegetation to be retained and / or removed.

3.2 The identification and removal of all vegetation identified as an environmental weed in Knox (as outlined in Appendix 2 of Council’s Landscape Guidelines for Planning Permits).

3.3 Buildings and trees (including botanical names, height and width) on neighbouring properties within three metres of the boundary.

3.4 Details of the surface finishes of pathways and driveways.

3.5 Details and location of all existing and proposed services including above and below ground lines, cables and pipes.

3.6 A planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant.

3.7 Landscaping and planting within all open areas of the site (including additional planting within open space areas of the existing dwelling/s).

3.8 The plans must also show the provision of a minimum of 1 large and 1 medium indigenous or native canopy trees and a minimum of 20 large shrubs chosen from Appendix 4 or 5 of Council’s Landscape Guidelines for Planning Permits. These canopy trees must be a minimum two metres tall when planted.


3.9 60% of the vegetation species to be indigenous from Appendix 4 of Council’s Landscape Guidelines and 30% additional native species from Appendix 4 or 5 of Council’s Landscape Guidelines for Planning Permits. Remaining plants can be indigenous, native or exotic, provided they are not listed as weeds.


4. Before the occupation of the development, the landscaping works shown on the endorsed plans must be carried out and completed to the satisfaction of the responsible authority.

5. The landscaping shown on the endorsed plan must be maintained to the satisfaction of the Responsible Authority.

Sustainable Design Assessment

6. Prior to the commencement of any buildings or works, a Sustainable Design Assessment detailing Sustainable Design initiatives to be incorporated into the development must be submitted to and approved by the Responsible Authority. The Sustainable Design Assessment must outline the proposed sustainable design initiatives to be incorporated throughout the development such as (but not limited to) energy efficiency, water conservation, stormwater quality, waste management and material selection, to the satisfaction of the Responsible Authority.

7. Prior to the occupation of the development, the development must be constructed in accordance with the Sustainable Design Assessment.

Waste Management Plan

8. Before the development commences, a Waste Management Plan must be submitted to and approved by the Responsible Authority, demonstrating how waste collection will be undertaken on site, including the operation of the garbage and recyclables storage area. Garbage and recyclables storage and collection must be undertaken in accordance with the approved plan/documentation, and must be undertaken by a private contractor, to the satisfaction of the Responsible Authority. Council will not collect waste from the proposed development.

9. The Waste Management Plan must include but is not limited to: Commercial Waste Areas, Residential Waste Areas, Grease and Oil Interceptor Areas, Waste bin cleaning and maintenance resources, Waste Collection Procedures / Protocols, Litter management in public areas of the proposed site to the satisfaction of the Responsible Authority.


Materials and Colours

10. Before the development starts, a schedule of materials, external finishes and colours to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. Colours and materials must reflect the emerging contemporary natural character of the area as identified in the Boronia Structure Plan. When approved, the schedule will be endorsed and will then form part of the permit.

Fencing

11. All costs associated with the provision of the fencing are to be borne by the owner/developer under this permit.

12. Prior to the occupancy of the development all fencing shall be in a good condition to the satisfaction of the Responsible Authority.

Car Parking and Accessways

13. Before the dwellings are occupied, driveways and car parking areas must be:

13.1 Fully constructed to the minimum standard of 100mm reinforced concrete and available for use in accordance with the plans submitted to and approved by the Responsible Authority; and

13.2 Formed to such levels and drained so that they can be used in accordance with the approved plan; and

13.3 Treated with an all-weather seal or some other durable surface; and

13.4 Line-marked or provided with some other adequate means of showing the car parking spaces.


14. Parking areas and driveways must be kept available and maintained for these purposes at all times to the satisfaction of the Responsible Authority.

15. Any redundant crossovers must be removed and reinstated with kerb and channel to the satisfaction of the Responsible Authority.


VicRoads Conditions

16. Prior to the start of the development amended plans, must be submitted to and approved by VicRoads, the plans may then be endorsed by the Responsible Authority and will then form part of the permit. The plans must be generally in accordance with the Basement and Ground Floor Plan (Drawing No TP103, Revision A, dated 3 February 2015) but modified to show;

a. Location of gate proposed, at the bottom of the ramp,

approximately 12.8m from the property boundary, b. No Right Turn (R2-6(R)) sign installed on the median facing

eastbound traffic on Boronia Road. 17. The crossover and driveway are to be constructed to the

satisfaction of the Responsible Authority and at no cost to VicRoads prior to the occupation of the buildings hereby approved.

18. Prior to the occupation of the buildings hereby approved, the access lanes, driveways, crossovers and associated works must be provided and available for use and be:

a. Formed to such levels and drained so that they can be used in accordance with the plan.

b. Treated with an all-weather seal or some other durable surface.

19. Driveways must be maintained in a fit and proper state so as not to

compromise the ability of vehicles to enter and exit the site in a safe manner or compromise operational efficiency of the road or public safety (e.g. by spilling gravel onto the roadway).

20. The proposed development requires the construction of a crossover. Separate approval under the Road Management Act for this activity may be required from VicRoads. Please contact VicRoads prior to commencing any works.

Car Stacker Management Plan

21. Prior to the development commencing a Car Stacker Management Plan covering matters such as access and safety (e.g. valet stacking for visitors, access to controls, access to stacking mechanism and queuing of cars); residential amenity (including noise and vibration); location of subject premises (including the ambient noise environment and suitability of location); and maintenance of car stackers (including by whom, to what standard and how enforced), etc. must be prepared to the satisfaction of the Responsible Authority.


General

22. All development must be in accordance with the endorsed plans.

23. The development as shown on the endorsed plans must not be altered without the written consent of the Responsible Authority.

24. Once the development has started it must be continued and completed to the satisfaction of the Responsible Authority.

25. Prior to the occupation of the dwellings the development is to be completed in accordance with the endorsed plan/s to the satisfaction of the Responsible Authority.

26. All walls on adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

Construction Amenity

27. Upon commencement and until conclusion of the development, the developer shall ensure that the development does not adversely affect the amenity of the area in any way, including:

27.1 The appearance of building, works or materials on the land 27.2 Parking of motor vehicles 27.3 Transporting of materials or goods to or from the site 27.4 Hours of operation 27.5 Stockpiling of top soil or fill materials 27.6 Air borne dust emanating from the site 27.7 Noise 27.8 Rubbish and litter 27.9 Sediment runoff

Should the development cause undue detriment to the amenity of the area then immediate remedial measures must be undertaken to address the issue as directed by, and to the satisfaction of, the Responsible Authority.


Construction Management Plan

28. Prior to the commencement of construction or any works on the site (including demolition and material removal) the applicant must submit for approval to the responsible authority a Construction Management Plan to the Responsible authority. The plan must be to the satisfaction of the responsible authority and must address, but not be limited to the following:

28.1 containment of dust, dirt and mud within the site and method and frequency of clean-up procedures in the event of build-up of matter outside of the site;

28.2 onsite facilities for washing construction vehicles;

28.3 parking arrangements for construction workers;

28.4 delivery and unloading points and expected frequency;

28.5 a liaison officer for contact by residents and the responsible authority in the event of relevant queries or problems experienced;

28.6 an outline of requests to occupy public footpaths or roads, or anticipated disruption to local services.


29. Construction activity at the site is to accord with this approved Construction Management Plan.

Permit Expiry

30. This permit will expire if one of the following circumstances applies:

30.1 The development and use is not started within two years of the date of this permit.

30.2 The development and use is not completed within four years of the date of this permit.

Pursuant to Section 69 of the Planning & Environment Act 1987, the Responsible Authority may extend:

• The commencement date referred to if a request is made in writing before the permit expires or within six (6) months afterwards.

• The completion date referred to if a request is made in writing within 12 months after the permit expires and the development started lawfully before the permit expired.


NOTES:

Drainage Notes (to be read in conjunction with the above drainage conditions):

• Applicant shall engage a certified Engineering Consultant to analyse the site’s existing drainage to determine type and size of the Onsite Detention (OSD) system. This shall be designed in accordance with the Knox City Council (Responsible Authority) Stormwater Drainage Guidelines, (copy available on request), and approved drainage design methods specified in the current edition of Australian Rainfall and Runoff. It should be located preferably in a common area to the dwellings, and be easily accessible for maintenance.

• The total Permissible Site Discharge for the property including all dwellings is 4.2L/s to the existing Council drainage system for a 5 year ARI event.

• Applicant is to direct all stormwater to the Council Stormwater pit near the south west corner of the property as this represents the Legal Point of Discharge (LPD) for the property. Applicant is to verify this on site. Connect all stormwater discharge from the site to the LPD via an Onsite Detention (OSD) system. The internal drains for the dwellings are to be independent of each other.

• The Applicant is required to use Australian Height Datum (AHD) to present levels in all future plans. Applicant must ensure that levels on the plan are accurate.

• Drainage works in the Road reserve or in the Council easement will require a road opening permit.

• Drainage system designed so as to avoid impact on any vegetation shown on the endorsed plans as being retained.

• Water Sensitive Urban Design (WSUD) should be addressed as part of this development, e.g. water storage tanks, swale drains, etc.

Other Notes:

• Council encourages the consideration of water storage tanks for all existing and proposed residential developments.

• A building permit must be obtained before development is commenced.

• Buildings are not allowed to be built over Council easements.

• The dwelling/s must achieve a minimum 6-Star Energy Rating.


• In accordance with Council policy, an 8.5% public open space contribution may apply in the event of the subdivision of the land.

• Indigenous plants can be purchased through approved indigenous nurseries, as listed in the Knox City Council 'Preferred Local Replacement Plants' Information Sheet.

• Dwelling numbers as shown on the endorsed plans do not necessarily indicate any future street numbers. Property (street) numbering shall be in accordance with Council’s Property (Street) Numbering Policy. Information regarding this can be obtained from Council’s Property and Revenue Services Department on 9298 8215.

• Letterboxes and all other structures (including meter boxes) shall be constructed to a maximum height of 900mm or relocated clear of a splayed area (2m x 2.5m) in accordance with AS2890.1, Clause 3.2.4 to ensure safe sight distances. Letterboxes shall face towards the street frontage.

• Internal public lighting shall be provided to the satisfaction of the relevant authority and in accordance with AS1158. This would generally be low height or bollard type lighting to avoid spill-over into adjacent properties. It may be sensor activated, to avoid all night running costs.

• Raised concrete slabs on the existing footpath fronting the site should be grounded.

• All litter and rubbish associated with the construction must be contained on site at all times.

Report Prepared By: Senior Urban Planner (Susie Saraiva) Report Authorised By: Director – City Development

(Angelo Kourambas)

......,.\# -l

r -<-.1 ' t'

r - ~I (

r ...J '

-- i

-- ;

.J I

- -1 ~ -., i~

=;

,_ t.n i-

., .r - ---:r

I .

"'l I I 1 '

L /$~ ·-- AV · ~ I '-'I' i "!- i :o.· 1 <:> -- \ , ' f.. ...:: ...:: .._,- .L , L i ~I - -- • r I ! 1 .. ..

r- ··~-

I J f r ,._ . . ...... .

I ..... , I I ·-,

F~RADAy ........... '/ ~ :

~ - -I

LA\li?E;.

' '-~y

(J

I .•: 1 I -. ·"'·~ .. ~- - - ~

?-<ii iU. - -...,

J ,...coN&t.y

J

--- /

I g CT

If c "' &: [!

y Knox City Council REPORT APPENDIX: A Location Melway

Property Address

64 H9

224 Boronia Road, BORON IA

'--~-L I ·· r .,-

/ I ' - -- ·J J \_.1~ .. .l,-fr:f~/11~·Mrir- -1_ tn,_7~.J,_ -·~;- ._,_

Application Number Description

p /2014/6964

~ ..... u

DISCLAIMER:

~

l

I

r -

-·f t· - -1

GREGORY I

J ~l j "-

) l \_ .

,

Roads and Title Boundaries · State of Victoria, Knox City Council Planning Scheme Information · OPCO, Knox City Council Aerial Photography - AAM (Flown January 2013 - unless otherwise stated) Melbourne Water Drainage Information - Melbourne Water

!-

'

,/ 0

It:

" L ..

..... - . <IT 0.

I I

.... __ __ _

-- ... J

I ( - :: ·

y "<,-

,_,_tr( ,

r=

- · -- - A

\

._ l. ......

~'L

L I I

"""~-~~

'r

V&~.

f'. f 1 • t ' I f2, J . ..• I , 1 • j _

! _J

I f?' ,...

- _I

S 10,"IEHA VEN

I

Ro > ...::,

- ~~, 7 r--~ r J; __., t / f (_;

I . { .L T_,l - • I . '---· -·- ...__ __ ...t...__ -· n 23 '16 6g gi 115 138m

Ward name

LEGEND: TileB~ Rooc!Boundoriet

N Ciy BOU'ldary SusRDlie Rese;:e~

eo, ... 1Y1e;c1;?! Are~

• Teruar,- Schoo'.~

.-- f'r11T<!) Sc!-.oois

- Secor<:?:l"J Sci'w'.:. • ?-12 $.:i"«it

MS:e·u

® Obiocta (!) Unl Developmen

0 S<i>jeoif'<-'Y

0 Petiion

"

Development of the land for a three (3) storey apartment building containing 21 dwellings and creation of access to a Category 1 Road

Baird

+ scale: 1:3000

1. Whilst every endeavor has been made to ensure that the mapping information is current and accurate, no responsibility or liability is taken by Knox City Council or any of the above organizations in respect to inaccuracy, errors, omissions or for actions based on this information. 2. Planning information should be used only as a means of preliminary investigation. For accurate overlay information please obtain a Planning Certificate! from the Department of Infrastructure. 3. This print contains information from Vicmap Property (Copyright State of Victoria). The State of Victoria does not warrant the accuracy or completeness of information in this product. Any person using or relying on this information does so on t he basis t hat the State of Victoria shall bear no responsibility or liability whatsoever for any errors, faults, dP.fects or omissions in the information. 4. Drainage and flood extent infQ~m_ation has been provided to Council on a yearly basis by Melbourne Water for indicative purposes only. Where the latest Melbourne Water drainage and floo_c!_ e~!!=?nt ~ppi~g is c~~tical, please contact Melbourne Water.

I VJ -...J

DISCLAIMER: Roads and Title Boundaries - State of Victoria, Knox City Council Planning Scheme Information - DPCD, Knox City Council Aerial Photography - AAM (Flown January 2013 - unless otherwise stat ed} Melbourne Water Drainage Information - Melbourne WatPr

y Knox City Council REPORT APPENDIX: A

Title 9ouidary Rood B....s..;e, Cly Bcuidaly 9utRc:Ue F.e!erv~

Cor-~T.ercta! .:.re~!

Prrrn 1:.., Set-.:d~

£'..~ S·oe~

Obieetor

Unl D"""°""'"" S.;,jectp._w

Ptti"'1

64 H9

224 Boronia Road, BORON IA

p /2014/6964

Development of the land for a three (3) storey apartment building containing 21 dwellings and creation of access to a Category 1 Road

Baird

+ Scale: 1:3000

1. Whilst every endeavor has been made to ensure that the mapping information is current and accurate, no responsibility or liability is taken by Knox City Council or any of the above organizations in respect to inaccuracy, errors, omissions or for act ions based ·00 thiS information.

2. Planning information should be used only as ii means of preliminary investigation. For accurate overlay information please obtain a Planning Certificate from the Department of Infrastructure. 3. This print contains information from Vicmap Property (Copyright State of Victoria). The State of Victoria does not warrant the accuracy or completeness of information in this product. Any person using or relying on this information does so on the basis that the State: of Victoria shall bear no responsibility or liability whatsoever for any errors, faults, defects or omissions in the information.

4. Drainage and flood extent information has been provided to Council on a yearly basis by Melbourne Water for indicative purposes only. Where the latest Melbourne Water drainage and flood extent mapping is critical, please contact ~elbourne Water.

w (X)

No.226 DOUBLE STOREY BRICK UNITS

UNDER CONSTRUCTION.

BRICK BASE

OUTLINE SHOWN.

No.226 DOUBLE STOREY

BRICK UNrTS

UNDER CONSTRUCTION.

BRICK BASE

OUTLINE SHOWN.

I 1

·"

1012m• '-.._

·""-, ,,

, ) ' SH!O SHEO :.'..)8G

"y:.. I

r-~;;

1 No.222

SINGLE STOREY

BRfCK RESIDENCE

DllORONIA.ROAI>

""0 ' "' ~

- . ---~~ l ~ --

f;' _ ...

:!I '•. -- ~ f.~ . ·~ . ~· ..

"'"°'°"""""'

M :WIOAOHIAAOAD

~:. .,..:. ,,....ltlfl!f. '- . '"II; . • .-:;,

"'"""""'""" .... ~· ,... - .,./l!r : · -":-,.~:--~

"'"""""'"""'

LOCALITY MAP

· i;~ ·-· '

~ .---:--: -

"'""""""°"'

~~- ~ ....... ·w. • ,::-_ _ .'I , - ,. ..lJ

"" ' : ~- .. ' ~-~ - .,..

"''°"""""""' 6 .. ~ .. ·- · . . .

- · --- . .. --231'°'40NIA ltMO

·~ / ~~\

/.CJ°' / · !<"> ,..o ,,. c;v·" ~<-·'"

',~<::Ji- ,,,c<(;) "'~ \ .. ~-~ - ~~ \.

,~~

__ .. ..,_,. Me. 224 IORCNA RD. IORCllA

,.,. _ ,,.

~ -,... 2ttCT ...

-~ -1442 Wt ...

N N ~

OJ 0 :::0 0 z -)>

:::0 0 )> c

z ~o z<i <t:O 0::: 0:::

3.05 r

No.226 oou&LE sroRE'<

&R\Cl<. UN\15 uttt>ER

coNST"uc110~-

aR1cK e"5E

()\Ji\.INE sH()\'ltl·

No.226 OOU81-E sroREV

9R\CI<. UNITS UNDER

co~"'ucnoN-

eR\CI( .... O\fTUNE s~olft'tt·

C'

~ ~ ~-I >,· w,~~R&~~A L;;;/;~ ---~-----'r~~ ROAD

CO"IC"!Tll'OOT"loTM

.'t

""""Tl'

A'

~ " I ~ 1

I "'.'. " I ~ " "

I •"'--'°' )-~ B' ""r ,_,_[ y No.222 '-------' ~M..lt«l• 51NGl..E

C'

I sroREV .... Cl< RESIOE.NCE

/

If/-/ ~.f---=:-_::--::--

.,.,_....

~~ __ r:=lG I-s ,~ p::zuo, , / 1 ~ \\ J'-~ l( Lf ·-·-·-~;;:;;sr·-·--?: ' ~ ~ ··-· '

~'f\

e

•ptvc:n' bd""'l t'I M"I / R<I" f t:HIAL - -- .Ji 11

OJ~;~~ ~~;.ci~i:O~;~~~ox. 2M ACCOMMOOATEO BASEMENT PARKING ACCORDING TO SITE TOPOGRAPHY AT NATURAi. GROUND LEVEL TO ENSURE MINIMAL SITE INTERVENTION

m ~~~ ~~~~~B~7c~~~~L~iog:o LIMIT

SENSITIVE ADJOINING PROPERTIES.

ffi6~~~~H~~~[.;>~~~ ;~~~~~ RESTRICTION ANO SETBACKS CLEARLY COMPLY WITH THE RESCOOE SETBACK PROVIDING SPACE FOR LANDSCAPING INCLUDING PLANTATION OF NEW CANOPY TREES.

(!] 0~~~~~~:'6~T~~i:;Jc;,~:i~:iv PRrJATE

RESIDENCE.

(I) o~~~~~N~~~~TI~~ ~~~~Z~o SOUTHERN NEIGHBOURING PROPERTIES.

[!] ~~~~g~~~~o"k~~g:~6"~~~~0~~ OF DWELLINGS ON THE EASTERN AND SOUTHERN BOUNDARIES.

m ~:~:;~~~~OC~P~~~~:~~~S A MAJOR URBAN DESIGN CONTRIBUTION WHILE A BALANCED TRANSITION FROM THREE TO TWO STOREY FROM NORTH WITH ITS OOMESnc SCALE CONSOllDATES WITH THE EMERGING STREET CHARACTER.

[!] ~~:~E~~~~~~:si~~~;~N AND OVERLOOKING TO ADJACENT PROPERTIES.

"-> "-> ~

OJ 0 Al 0 z -)>

Al 0 )> c OJ 0 Al 0

.iZ 1-

:I_cV/ )> -- Ii )> (! ·/" ._..

BJ. ! .,, CJ I .,,

!!! I <. I m ~ I

jj / z cf.11 c ->< FOR TOWNPLANNING

OJ _ .......... Na.224DONIAJll,IOlllCNA

~-

~ -I!~-, ....

~~---~ .. ~ l~~M-l'l

BORONIA ROAD ,.. • ...,_,..,_._ ~Ja9 ''· I. •.• Ii ~ --'S§; ----:::;=:- ,, # - b . • ' .

~

~ ~

~

1-1__

J [ A'

j

• :;t1oi-.i.

" IE JNE .w .

B'

c·

lU c·

~ ,J ~ 1•'--'

/ I/

.,c:J G _I __

,_,_~Ali«J&_,_,_

• C) BASEMENT FlOOR PLAN

A'

B'

C'

MATERIAL ROAD

·= , ........ To'31 52-7 11 79.7 618 &2 n

Wf.Gta 2 616 &2 Jtl8 --- 2 616 &2 Jtl8 N'T.GC5 2 6l6 a2 !!18

6 N'T.GOli 2 6L6 &2 !!18 APT.G07 2 6L6 ., !!18 Wf.GCll 1 5'.4 I 9.2 616

112 821

.~.!.____.E.1.._ &2 EB.8

.P. llPr. 104 2 6L6 ., ..... 13 N'T. lC& 2 61 &2 Jtl2 14 N'T. 106 2 61 &2 Jtl2 15 NIT. lt17 2 61 &2 . Jtl2 --16 N'T. JC8 l 61 9:2"1Li-17 Nfr. 201 2 "' 23 92 18 Al'f.2m 2 66 &2 712 19/ll'T.8 2 66 18.2 "12 20 N'r.2DI ' 2 66 18.2 "'' 21 N'f. U 2 65 ii~

A' I 21 ""'AL ' 39 lll6 " lS7.2 1"112 TOTAL: 21 Units· 1Atl Bed, lxlB@d

Sltl!AraUlaAatlon!:

T""1--(M2) 1012 _ Total BUUdl,_F~!!!_"!__ _____ ___ ~

._.lcfr.FootPrint/StrAttaPen:zntlp 57.~

1lXl

!!£ +:-. ~abln~~~ 32.61%

,,«" ( ~ I I "-y No.222 51NGLE .. ,. .. , .... 1 sroRE'I

9RIC'< RESIOE.NcE.

/

~ / I [/ .

l/r -- --

51-1Eq PRCP09ED APNmlD!ft

C' Na. 22+ 80JtOIGA. AD. 9CRONlA

__ [:] G IWOl>fT NI> CltCIJNO

"°"" """ ' C 'f1li {f 'ftY' ' J I (T 'I, I' ~; ...J,. If ' ·-•-=..a,-·-·-? (_ ; ,,

.... "'

o9ti ,...,_ -ffi GROUNQ_Il._Q2!l_~~

\ i;;----17 J>\.\"-----r-7 {'-._ ,, .. " -· •ti:-,,

N N .i:.

OJ 0 :::a 0 z -)>

:::a 0 )> c OJ 0 :::a 0 z -)> -

BORONIA ROAD B Of):-ONIA---------- --RO A-6--- -,

t _l

q l ADVEf 'n!LAN/M~ltHI%' I ROA -... .... ~ ......... ~ . '1

/ / /

/

"""'"" ~.-V 61.6 54.4 9.2 ;,)9 Ill .. I 8.2 72.2 I\)

) ) _61.6 &2 fl'J.8 I\) 61.6 i &2 698

~ . ., !--~!..._ -~~-- -

62 ' &2 l!l2

62 &2 l!l2 OJ 62 j 9.2 712

69 23 92 0 65 8.2 7l2 ::;a 65 18.2 .. , 65 18.2

.,_, 0 _!L_ _. ' 20 as

39 I 1316 v ! 1572 IDl2 z A' A' A' -

~--~ )>

~ ToalSiteAre;1(~ 1012 ::;a TCCll Udirc Foat Print: ""' lkllldt1tfootPrint/5te-a~~ 0

'"' )> ~

32.61" c OJ 0 ::;a 0

B'

/ z -)>

'"· ,,._

C' C' C'

BG W w ----~~M ~- -- ----j~~~~t:~~, ~~~)~~~~~~\f}~~ - ?&JI!:' lj I j 1.<C.. . (.cw ,,_, , \V -c<~ ti<:.-'!JA. \/ i _({. __ .'\ r ~, .....,&: " ''"""' --- - - - -

--• 0 ~~D FLOOR PLAN

1P104

C) R~S.'._ FLOOR PLAN ----.. ~liil ===---~

224 BORONIA ROAD BORONIA APPENDIX B · - ·.n·-,,..-""'.,... .. . -.~-

· ~~ :.-:i <!>

1! • ~ ;;:::

l I I :z • - .~ .... ~

,_ ~ i~ • ,,. p . H ~' ~.J .. :;::;:;-_ .. n.

4-_,) ·- c-.J \ ~ - ~1 Ji,.j: .•' ::» U i g I St,

0 t.:1 11~ • ~ :;?;'.: Q.\ Cir:'.

~ 1i •i f , if I-! ~ l ' ·- ~

= !'..:: ' l. 1!!

}'~~ ,...~ .- :~:.:. : ...... :z, i n

~l\ ~-~ :.~

I I II ! ! ~:: ! II ! ,

u: fil I H I 11 111 -r I"' I 1----t----

II V V. Y,' ______ I_ ,:.<~\'.(

~~ i I ~«-~-·- li.4'"') I

~~~ Ii ' '0;::;\)t\\ "'.'0 '\ ~' ~ ~~<%<-Jiih i * h ~ s:~'1<%~ ~

<~ II ~>/_ ,

I r 1,,.# ~~ I ~ .. ~~ I R~ I f?"YX I ~' I ' ~~ z I ~ 0 I ~~i ~~

~ II~ I ~ I ~ I ~0v

~ I I ~ ~ I

;x, ~ I }:

I , ~'!( w I 11 y..\'\,

H I ~~ I -~'«~ i!= I >/.'»-:' ::::> ~"< ,,.,'<~'0 0 ~'\;- ,,, ~'0\ VI :0 y, ~~ .[~ ~'«~

i~ J~ I li! I !ill !ii §~~ r?,%'\) tll :111 ,~I r1 -~ I_,~ " '" " IKW-'\,, ~'\ I y,,'0'\. ~>;<-,

· ~'0 1~'!( i~ _µ~~ t"/ l ~V • y,\ : f<?\\'< / ~~ 1:X~

iB~ ~ ik~ ~\/, II II I I I/ y,' 1~'«\ II ii I I !~~ ~\'\

I I I 11 II .~• I ~>/, t I - ""'t~-- -:+--rlt-- L.'72.>:d-)\/; ~ I ;/ ~\'. I : ,.JL----J I ~y; ~~

~~ ,,, ~ I 0 ~ ~~ I(~'\) >0" i /( ~ ~ ~0 lh

y,,\ ~!·~ ~'\,, ~· " ~ ~>/,\ y..'\ ~\\'<- ~ I ;x, k:X'f;

I ~'\) ~'»-:' ~' I~ :\< ~0 ~'0 :.<\

I~~~~ 0- I ~~ /~ I~~ i I »'< I ~ I'" ~ '!( I I~~ ~ 1" " \r

I v >/, I ~ i "i~'<~ I : ~ ~ ~ -\ ~ I 11~ ~

.1 \~ ~ I I~ ~1, ~~

,1 \ ~ u ' ~~ ~ ' I I , I f, >0 -~~" r~

I ',, \ ~ ~~~0 -~'0 ',l X~~~ ~;..(' I', ~'<(. ~'¥~ ;..( ~\~ I ........ _ ... t

~>?>'.:~~ ·~\~'<~ ·------: ~~'\ I , "fl

~--rG :L __ -_,nu-- H-- ~L-....W--.tf ___ .j ' c" /.\;;:;,)/~ . - - -"

II I I I I I II ooa t

I

•'OOit~omiltooa<lt OQZt '\~ z "" ooa ~ I 1.:: 1 11

: ! :: ! :: 1:: 1 1 0 .1 1 11 :1 ' ·11

!~ ~ i1i1 l~1

~ 11 11 .il l la I z I I I I I

rn f(11 1\ 1 ~ 0 z I I I I II I ...J ~

0 w ~ :I: ~ ~ ~1 :

...J ~ w ...J

CID I- "

w (/') .,

~ w~ :=: •

1:

C) SHADOWS AT 9 : OOAM

-$-

;r: __ _

rl " ';

' ' ' I :· >-;J

' .io.222

'f ~ /; ~

/

t(o.21.6 --,_~ .:::; ~ .,;:-. -:;::., -

,.. ... 22&

::::: ::;: .,;::::;--.:;:::

'1 '-'

r---7 -~ . .. ' ;~i~7k~;

A-, ~~f .:;:3~ ~ y~ f- '(~'.i)b 5} J - 0 ""~\/ r~/ _ 15 -=_

'-(-: :::='"'<.,_j_\.;:_;J:-?r- ) ~---' ~/~ . ; ____ :;o-~;- '1-f -. . \, ·----·--:~ ;: '. } .

ft\ SH AOOWS AT 12; OOPM ~

ADVERTISING PLAN/MATERIAL

@- ~H_A~~WS AT J : OOPM

TP108

-- ---- ~lii'I ., ___ ,_ ~· t.!J

N N ~

OJ 0 ~ 0 z -)>

~ 0 )> c OJ 0 ~ 0 z -)>

)> "'tJ '1J m z c ->< OJ

0 <r:: 0 0:::

3.05 I/ 37.19

No.226 oO\JBlE 5'0"E'I ~1c1<. UNITS \JNOER

coHSTRIJCilON·

ei:t1C'I< eASE

oU"TUNE sttO"HN·

No.226 ooUOLE sTORE"f

&RlcK

"""" UNDER cotlS1RIJC"T10"·

BRICK BASE

ou"f\.\NE sHO'll"·

~ fI\ 9AStMENT FlOOR PLAN ~ '.-:r-~,"·

BORON IA ,l

ROAD ./.. .. ~

f;;;-~~"' ' ~e_-: ..----..~-,,~

S\NG\..E S'TOREY'

&RIC'!(. P.tstOEttCE.

1=-(2\ GROU~O FlOOR PlAN ~-.C lot•

LANDSCAPE LEGE"'ll

c~--; .... __ ...

• e -

_ ...o __ .. ~--

--------~~


-)>

+:-- ,,

VI 0 )> 'C

~nox. Cit}' (_: ;) :..~f~~Ji rt~:~E.~\/~·;.f)

CD ,~O i,,

1 0 NOV 2011, 0 ?~N'-'''lG r.'-'' '-"'T' ·.·c• r- ,z ~::· __ . ·~- '. ~ · · · ... :.._• '1!>

FOR TOWNPLANNING

_.,......,.. MD. 224 llCllCIU Ill. bCllA

CXllCE'T ._._,,. PINO

~ 17-.. -- -"" ,, .... -· ~~-,~ ... ~ l~~---,91

)> ""O ""O m z c x CD

46 COUNCIL – CITY DEVELOPMENT 23 June 2015 COLLIER WARD

6.3 APPLICATION FOR THE DEVELOPMENT OF THE LAND FOR A THREE (3) STOREY APARTMENT BUILDING CONTAINING EIGHT (8) DWELLINGS AND ALTERATIONS AND ACCESS TO A CATEGORY 1 ROAD AT 513 BORONIA ROAD, WANTIRNA, MELWAY REF. 64 A6 (APPLICATION NO. P/2014/6418)

1. SUMMARY:

Land: 513 Boronia Road, Wantirna Applicant: Design Equilibrium Pty Ltd Proposed Development:

Development of the land for a three (3) storey apartment building containing eight (8) dwellings and alterations and access to a Category 1 Road.

Existing Land Use: Area/Density:

Single dwelling Total area of 726m2/1:91m2

Zoning: General Residential Zone – Schedule 1 Overlays: No Overlays Local Policy: Municipal Strategic Statement (MSS)

Neighbourhood Character Policy Housing Policy

Application Received:

30 May 2014

Number of Objections: Ten (10) PCC Meeting: 17 March 2015 Assessment:

The proposal demonstrates inconsistencies with Council’s Municipal Strategic Statement, Neighbourhood Character Policy and Housing Policy.

It is considered that the proposal is inconsistent with the purpose of the General Residential Zone – Schedule 1.

The proposal demonstrates non-compliance with the objectives and Standards of Clause 55 (ResCode) of the Knox Planning Scheme.

On balance, it is considered that the proposal does not respond well to Local Planning Policies and it is recommended that Council issue a Notice of Refusal to grant a Planning Permit.

47 COUNCIL – CITY DEVELOPMENT 23 June 2015 6.3 513 Boronia Road, Wantirna (cont’d)

2. BACKGROUND

2.1 Planning Scheme Amendments

Amendment C131 proposes to implement the findings of the Knox Housing Strategy 2013, the Knox Residential Guidelines, the Rowville Plan (2013) and the new residential zones. At the time that this application was submitted, Amendment C131 was not a ‘seriously entertained proposal’, and no weight has been given to the Knox Housing Strategy in the assessment of this application in accordance with the Council resolution on 24 February 2015.

2.2 Subject Site and Surrounds

The location of the site is shown in Appendix A.

• The subject site is located on the northern side of Boronia Road, approximately 140 metres west of the intersection with Stud Road, in Wantirna. The site is rectangular in shape with a frontage of 17.25 metres to Boronia Road and a depth of 42.06 metres yielding a site area of approximately 726 square metres. The site slopes from the north west down to the south east with a fall of approx. 1.7 metres. The site contains a 2.44 metre wide drainage and sewerage easement that runs parallel to the site’s north (rear) boundary. The title to the land is not encumbered with any restrictive covenants.

• The site comprises a single storey brick dwelling with a pitched tiled roof. A brick garage is located behind the existing dwelling at the rear. No significant trees are planted on the site. There are two street trees located in front of the site. The existing vehicle access to the site is from a shared crossover located at the south west corner of the site which connects to a concrete driveway leading to a carport.

• The subject site and surrounds are located within an established

residential area, characterised by mostly single storey and in some instances double storey dwellings.

2.3 The Proposal

(Refer to attached plans at Appendix B)

The application proposes to develop the land for a three (3) storey apartment building containing eight (8) dwellings and alterations and access to a Category 1 Road. Details are as follows: • The ground floor will contain the main entry to the building and access to

the car park. The car park provides eight (8) car parking spaces and one separate visitor car parking space, eight (8) elevated storage units, utility room, bicycle zone and a bin storage area. The proposed altered crossover will be located at the south west corner of the street frontage. The front facade will be setback 7.03 metres from the street frontage. A communal BBQ area is proposed at the rear of the site.


• Both the first and second floors will provide four (4) two-bedroom dwellings containing an open plan kitchen, living and meals area, two bedrooms, a bathroom and an ensuite. Private open space is to be provided in the form of balconies.

• The building will have a maximum height of approximately 9 metres above natural ground level. The building style is contemporary with a variety of materials and finishes including rendered walls, brickwork, timber cladding, aluminium window frames and frosted glass to the balconies.

• All of the trees growing on the property will be removed to facilitate the

construction of the apartment building. The removal of vegetation does not trigger a permit on this property.

3. CONSULTATION

3.1 Advertising

The application was advertised by way of a sign on site and notices were sent to adjoining property owners and occupiers. A total of ten (10) objections were received and are summarised below:

Car parking and traffic generation

• Car parking for the dwellings is provided at a ratio that complies with Clause 52.06 of the Planning Scheme. A detailed assessment of the car parking provision and basement layout is detailed at Section 4.4 of this Report.

• While there will be an increase in traffic generated, Boronia Road has capacity to absorb this additional traffic. Council’s Traffic Engineers and VicRoads have not raised any concern with regards to traffic generation or access onto Boronia Road as a result of this proposal.

A three storey block of units is inappropriate for the area.

• The proposal is not respectful of both the existing or preferred neighbourhood character which seeks low scale dwellings set within an open landscape with, in some areas, occasional pockets of large native trees.

The height of the building is too high.

• The proposed height of the apartment building at 9 metres complies with

Clause 55.03-2 building height objective. However, it is considered that the proposal is inappropriate in the context of the desired future character of the Garden Court Precinct and little consideration has been given to the existing landscape character of the area and providing a transitional built form which complements the surrounding area.


Noise pollution due to an increase in volume of residents and cars.

• The proposed development would not be expected to emit noise above that of typical residential development or normal residential background noise.

Impact on views of the Dandenong Ranges

• There are no rights to a view, particularly when reliant on private property to provide that view. Also, there are no specific controls within the Knox Planning Scheme that protect views reliant on private property.

Will create a precedent for more three storey apartments.

• Council must consider an application on its own merits against the relevant policies and controls within the Knox Planning Scheme. Approval or refusal of an application does not create any precedents or alter the assessment criteria of an application.

Decrease in property value

• Property values are not a relevant planning consideration. Removal of trees and greenery will impact on the landscape character of the area.

• Planning permission is not required for the removal of vegetation on site.

• The widening of the existing crossover will have an impact on Queensland Brushbox (street tree). Council permission will be required for the removal of any street trees. Council’s Park Services department have advised that the Queensland Brushbox should be retained and the plans should be amended to reflect minimum setback requirements.

Ugly proposal with boundary to boundary built form and minimal landscaping. • Due to the minimal setbacks provided along the eastern and western

boundaries, there will be limited opportunities for the planting of landscaping. As noted above, it is considered that little consideration has been given to the existing landscape character of the area and providing a transitional built form which complements the surrounding area.

Changes the streetscape from residential to commercial. • It is not considered that as a result of the proposed development the

streetscape will be transformed from residential to commercial.


Exacerbates deficiencies in Council’s current planning scheme. • Council assesses all planning applications against the adopted Knox

Planning Scheme which includes an assessment against relevant planning policies including Neighbourhood Character. Any actual or perceived deficiencies in the planning scheme are being addressed by Council with Amendment C131 which seeks to implement Council’s new Housing Strategy.

It is not an environmentally sensitive development. • A condition of any permit issued would require the submission and

approval of a Sustainable Design Assessment.

Loss of privacy/Overlooking

• There are opportunities for overlooking to occur from the northern, western and eastern elevations into surrounding properties. Conditions of any permit issued could address overlooking/privacy issues. Please refer to Section 4.4 of this report for further discussion.

Loss of sunshine/overshadowing of surrounding properties

• Overshadowing is within reasonable limits and complies with ResCode Standard B21.

3.2 Planning Consultative Committee Meeting

A Planning Consultative Committee (PCC) Meeting was held at the Civic Centre on 17 March 2015. Nine (9) people signed the attendance sheet at the meeting and expressed the following concerns with the proposal:

• A three storey block of units is inappropriate for the area. • The height of the building is too high. • Ugly proposal with boundary to boundary built form and minimal

landscaping. • Changes the streetscape from residential to commercial. • Exacerbates deficiencies in Council’s current planning scheme. • Noise pollution due to an increase in volume of residents and cars. • Removal of trees and greenery will impact on the landscape character of

the area. • It will affect the amenity of the local neighbourhood. • It is not an environmentally sensitive development. • Will create a precedent for more three storey apartments. • Insufficient car parking provision. • Increase in traffic • Loss of privacy and overlooking • Overall detriment to neighbouring properties including overshadowing

and loss of sunlight No outcomes were agreed upon.


3.3 Referrals

The application has been referred to VicRoads and internal departments for comment. The following is a summary of relevant advice:

Drainage Engineer

• Inadequate overland flow path through the property is shown. The applicant must demonstrate how overland flow for the 100 year ARI will be appropriately managed to Council’s satisfaction. Flow along the West side will be trapped between the building, the waste area and the fence line.

• Standard conditions to be included on any permit issued. Asset Preservation

• Proposed crossing should match internal accessway to the development. Any new crossing to be reconstructed to current standards.

Traffic Engineer

• The provision of car parking is satisfactory.


City Futures

• No objection.

VicRoads

• No objection.

Waste

• Standard conditions including amendments to the Waste Management Plan.

Building Services

• Distance of travel to exit does not comply with Building Regulations which require a minimum of 2 exits from each floor if the distance of travel to an exit exceeds 6m.

Arborist

• The plans show that all of the trees growing on the property will be removed to facilitate the construction of the apartment development. None of the vegetation is deemed significant and a permit is not required to remove vegetation growing on the property.


• The impact of the excavation on the health of the neighbour’s trees is negligible because the excavation occurs outside the trees’ TPZ areas. Even so, the area of the TPZ occurring on the subject site needs to be protected so that the soil is not compacted and roots are not damaged. Protection of the TPZ area is required.

• The 150mm sewer pipe should be laid using directional thrust boring in preference to open trenching within the tree’s TPZ areas. This will avoid severing roots from the neighbour’s trees. Outside the tree’s TPZ areas, the pipes can be laid using open trenching.

Landscape Officer

• Some of the plants chosen are inappropriate.

• The narrow strip of lawn will not survive along the east boundary and should be replaced with toppings or similar.

• The outer edge of the basement carpark should be clearly marked on the plan.

• The plan must show the provision of at least 13 additional indigenous or native canopy trees and at least 30 additional large/medium shrubs chosen from Appendix 4 or 5 of Council’s Landscape Guidelines for Planning Permits. These canopy trees must be a minimum 1.5 metres tall when planted and are to be planted in the same locations as the proposed landscape plan, with the exception of the 5 Exocarpos cupressiformis along the west boundary which are to be replaced with upright large shrubs.


Parks Services

• The existing crossover to the west of the Queensland Brushbox is proposed to be extended approximately 2.2 metres from the street tree. This will encroach on the tree’s Tree Protection Zone by approximately 32%, which is not acceptable in this instance. The plans should be amended to reflect the minimum setback requirements.

4. DISCUSSION

This section considers the proposed development in light of the provisions of the Knox Planning Scheme including State and Local Planning Policies, any other relevant policies and objectives.


4.1 Zoning and Overlays

4.1.1 Zone

The site is located within the General Residential Zone – Schedule 1. Within the General Residential Zone – Schedule 1 (GR1) a planning permit is required to construct more than one dwelling on a lot and to construct a restaurant.

• The proposal is not considered to be consistent with the purpose of the Zone which encourages development that respects the neighbourhood character of the area.

• The decision guidelines associated with the residential building are considered under Clause 55. This is discussed in detail in Section 4.4 of this report.

4.1.2 Overlays

No Overlays

4.2 Policy Consideration

4.2.1 State Planning Policy Framework

State policy requires Council to integrate the range of policies relevant to the issues to be determined, and balance conflicting objectives in favour of net community benefit and sustainable development.

Key Policies Clause 15 Built Environment and Heritage – Encourages high quality architecture and urban design outcomes that reflect the particular characteristics, aspirations and cultural identity of the community; enhances liveability, diversity, amenity and safety of the public realm; and promotes attractiveness of towns and cities within broader strategic contexts.

• It is considered that the proposed design of the three storey apartment building does not achieve quality urban design outcomes that will contribute positively to the streetscape. The built form is considered to be inappropriate in scale and is not respectful of the Neighbourhood Character Policy due to the visual dominance and minimal landscaping opportunities. This is discussed in further detail in the Neighbourhood Character assessment under Section 4.2.2 of this report.


Clause 15.02 Sustainable Development – Ensure land use and development is consistent with the efficient use of energy and the minimisation of greenhouse gas emissions.

• The proposal contributes to the consolidation of urban development through the provision of increased density within an existing residential area with reasonable access to existing urban services and transport.

• The proposed building has been designed to maximise solar efficiency where possible. A Sustainable Design Assessment could be included as a condition on any permit to issue.

Clause 16 Housing – Encourage the development of well-designed medium-density housing that respects the neighbourhood character; improves housing choice; makes better use of existing infrastructure; and, improves energy efficiency of housing. Locate new housing in or close to activity centres and employment corridors and at other strategic development sites that offer good access to services and transport.

• Neighbourhood character - It is considered that the proposal does not respect the existing or preferred neighbourhood character. This is discussed in a later section of the report (Section 4.2.2).

• Housing choice – The proposed development provides a different form of housing to that generally provided in the area and provides the option of dwellings on smaller lots which will contribute to housing choice.

• Existing infrastructure – The site is located within a fully serviced area.

• Energy efficiency – This has been discussed above under Clause 15.02.

• Location – The site is not located within a Major Activity Centre, but it is located on the Principal Public Transport Network (PPTN).

Clause 18 Transport – Ensure that access is provided to all available modes of transport.

• The site is located within walking distance of bus stops on Boronia Road and Stud Road, which are serviced by Bus Routes No. 664 and 745 and the Smart Bus Service 901.

• Route No. 664 from Chirnside Park to Knox City via Croydon and Bayswater operates between 5.29am and 10.04pm Monday to Friday, Saturday from 7.22am to 10.38pm and Sunday from 7.42am to 9.38pm at various intervals.


• Route No. 745 from Knox City to Bayswater to Wantirna Primary School operates from 2.45pm to 6.40pm Monday to Friday at various intervals.

• The Smart Bus Service Route No. 901 from Frankston to Melbourne Airport operates between 4.43am and 12.43am Monday to Friday, Saturday from 5.20am to 1.13am and Sunday from 6.28am to 10.02pm at various intervals.

4.2.2 Local Planning Policy Framework

Clause 21.07-2 Municipal Strategic Statement (MSS)

The MSS seeks to reduce the prevalence of infill housing development in dispersed locations as a major form of housing development by promoting activity centres and key redevelopment strategic sites as the preferred location.

• The site is not located in a Major Activity Centre or key redevelopment site. Medium density development is encouraged along Boronia Road where access to the Principal Public Transport Network exists. The proposal does seek to provide a level of diversity in housing types, however the style and form is not considered appropriate for the local area.

The MSS further seeks to manage the need for more housing and maintaining the valued qualities of identified areas of environmental and character significance. The MSS supports development that respects the existing or preferred residential neighbourhood character.

• Policies seeking urban consolidation should not outweigh the clear policy direction for a proposal to provide a positive contribution to and respect of the existing character of the local area.

• An assessment against Council’s preferred Neighbourhood Character Policy (Clause 22.07) is below. The proposal is not considered to be respectful of the preferred character of the area as set out in the Neighbourhood Character Study. The continuous built form of the three storey apartment building with minimal separation and sufficient room for landscaping will be detrimental to the preferred character of the area.

Clause 22.07 - Neighbourhood Character: Garden Court 1

The desired future character of this area is for low scale dwellings set within an open landscape with, in some areas, occasional pockets of large native trees.

The response to the key design objectives are:

To minimise loss of front garden space, and dominance of car storage facilities.


• The garage roller door to the car parking facilities is considered to dominate and will be visible from the street frontage. Sufficient space has not been provided within the front setback to allow the planting of canopy trees which would assist in softening the appearance of the car storage facilities.

Clause 22.10 Housing: The Housing Policy at Clause 22.10-1 recognises that the population of Knox will grow by 12,000 persons and 15,000 households to 2030. In response to this forecast, the Housing Policy directs the provision of a diversity of housing types and forms; housing that meets the needs of all groups within the community; accessible housing that is well designed and responsive to the local character and environment; and housing that recognises that the environment and landscape significance of the Dandenong Foothills outweighs the need for urban consolidation in the Foothills. Before deciding on an application, the responsible authority will consider, as appropriate, whether: Where an approved structure plan or urban design framework exists for an activity centre listed above, then the location and design of high and medium density housing be guided by the plan or framework.

• The site is not located within an Activity Centre. There is no urban design framework or structure plan for this site.

The proposed development will contribute to a diversity of housing in Knox.

• The proposed development would contribute to a diversity of housing in Knox through the addition of smaller dwellings.

The proposed development makes a positive contribution to the desired future urban fabric, amenity and neighbourhood character.

• It is considered that the proposal is inconsistent with the strategies and objectives of the Neighbourhood Character Policy and the proposal is considered to be a poor design response for the site. The continuous built form, poor ground floor presentation to the streetscape and limited opportunities for meaningful landscaping are not consistent with the strategic intent of the policy. The proposed development does not reflect the existing or preferred character of the area.

There is access to frequent public transport services between 6.00am and 11.00pm daily, seven days a week.

• The site does not have access to public transport that operates between 6.00am and 11.00pm daily, seven days a week.


The proposed development makes a positive contribution to the desired future neighbourhood character as identified at Clause 22.07 Neighbourhood Character policy or an approved structure plan or urban design framework.

• See assessment against Clause 22.07 (Neighbourhood Character) above. It is considered that the proposal will not make a positive contribution to the desired future neighbourhood character because of the continuous built form and lack of sufficient space for meaningful landscaping.

4.3 Particular Provisions

Clause 52.06 – Car Parking

Prior to a new use commencing or a new building being occupied the car parking spaces required under Clause 52.06-5 must be provided on the land or as approved under Clause 52.06-3 to the satisfaction of the responsible authority.

Clause 52.06-5 outlines the requisite amount of parking to be provided to each dwelling and any applicable visitor parking at a ratio of one car space to each one or two bedroom dwelling, and two spaces to each dwelling with three or more bedrooms (with studies or studios that are separate rooms counted as a bedrooms) and one visitor space to every five dwellings for developments of five or more dwellings.

• The proposal satisfies the car parking provision for the dwellings, with a single car parking space provided for each two bedroom dwelling.

• One (1) visitor space will be provided.

Clause 52.06-8 details the design standards for car parking. The provision of car parking should meet the design requirements of this Clause. An assessment of the design standards, including any areas of non-compliance are considered below:

Design Standard 1: Accessways – Can comply subject to a permit condition requiring provision of a corner spay or area at least 50 per cent clear of visual obstructions extending at least 2 metres along the frontage road from the edge of an exit lane and 2.5 metres along the exit lane from the frontage, to provide a clear view of pedestrians on the footpath for drivers exiting the basement.

Design Standard 2: Car Parking Spaces – Complies

Design Standard 3: Gradients – Complies.

Design Standard 4: Mechanical Parking – N/a.

Design Standard 5: Urban Design – Complies.


Design Standard 6: Safety – Complies.

Design Standard 7: Landscaping – Complies.

Clause 52.29 – Land Adjacent to a Road Zone, Category 1

The purpose of Clause 52.29 is to ensure appropriate access to identified roads. A permit is required to create or alter access to a road in a Road Zone, Category 1 (Dorset Road).

The application has been referred to VicRoads who have no objection to the proposal.

Clause 52.34 – Bicycle Facilities

Bicycle parking is required to be provided at 1 resident space to each 5 dwellings and 1 visitor space to each 10 dwellings.

• Complies.

4.4 Clause 55 – Two or More Dwellings on a Lot and Residential Buildings (ResCode)

Neighbourhood Character and Infrastructure

Neighbourhood Character – Does not comply.

The proposal is considered to be a poor design response to the neighbourhood character requirements of the relevant policies contained within the Knox Planning Scheme. The proposed apartment style building would result in a continuous built form along the interface to the east and west boundaries which result in an overbearing visual presence to neighbouring properties.

It is noted that many of the surrounding sites with similar lot sizes are developed with single storey dwellings only. The proposal is therefore considered to be out of character for this area and the design response is not considered to be appropriate for the neighbourhood. This objective has not been met as the proposal does not respect the prevailing detached rhythm and the scale of dwellings within the neighbourhood.

Residential Policy – Does not comply.

The proposed development is inconsistent with local planning policies contained within the Knox Planning Scheme, including the relevant components of the MSS with respect to built form and neighbourhood character concerns.

Dwelling Diversity – Complies

Infrastructure – Complies.


Integration with the Street – Does not comply. The presentation of the apartment building to Boronia Road could be improved specifically at ground floor level.

Site Layout and Building Massing

Street Setback – Does not comply. The minimum front setback to Boronia Road should be a minimum of 9 metres.

Building Height – Complies, the building height does not exceed 9 metres.

Site Cover/Permeability – Complies. Site coverage is 54% and permeability is 42.89%.

Energy Efficiency – A condition on any permit issued will require the submission and approval of a Sustainable Design Assessment.

Open Space – Complies.

Safety – Complies.

Landscaping – Does not comply. Landscaping opportunities along the Boronia Road frontage, the east and west boundaries and the north boundary along a drainage easement are extremely limited.

Access – Complies.

Parking Location – Complies

Amenity Impacts

Side and rear setbacks – Does not comply. The side setbacks are not considered to comply with the Standard nor with the objective which seeks to ensure that the height and setback of a building from a boundary respects the existing and preferred neighbourhood character. The encroachment of the west facing balconies within the setback at first floor and second floor levels are also considered to be inconsistent with the surrounding built form and must be setback as a minimum in accordance with the Standard.

Walls on boundaries – Complies

Daylight to existing windows/north facing windows – Complies.

Overshadowing open space – Complies. While some overshadowing to the property located immediately to the east will occur during the afternoon, this dwelling will have solar access throughout the rest of the day.

Overlooking – Can comply, subject to a condition requiring fixed obscure glazing (non-openable) to a 1.7 metre above finished floor level provided to all first and second floor habitable room windows (east and west elevations). The window may be clear and openable above 1.7 metres. Adhesive film must not be used.


Internal views – Complies. Noise Impacts – Complies.

On-Site Amenity and Facilities

Accessibility – Complies.

Daylight to new windows – Complies.

Private Open Space – Complies.

Solar access – Complies.

Storage – Complies.

Detailed Design

Design Detail – Does not comply.

The proposed apartment building does not respond positively to the preferred residential character of the area. The new building will appear visually bulky to the adjoining sites and is not deemed respectful of the existing or preferred neighbourhood character.

Site Services – Can comply subject to a condition requiring the submission and approval of a Waste Management Plan.

Front fence – Complies

4.5 General Decision Guidelines

Clause 65 of the Knox Planning Scheme and Section 60 of the Planning and Environment Act 1987 set out decision guidelines/matters which the responsible authority must consider when deciding any planning application.

• The decision guidelines of Clause 65 of the Knox Planning Scheme and Section 60 of the Planning and Environment Act (1987) have been appropriately considered.

5. CONCLUSION

Clause 10.04 of the Knox Planning Scheme requires Council to balance relative policy objectives when making decisions to ensure resulting development is sustainable and achieves a net community gain. In this context, the development is appropriate given the following:

• The proposed development is inconsistent with the urban design objectives as outlined in Clause 15 (Built Environment and Heritage) and Clause 16 (Housing) of the Knox Planning Scheme.


• The proposed development is inconsistent with the Council’s Municipal Strategic Statement and has not achieved a satisfactory response to the objectives of Clause 22.10 (Housing Policy).

• The design of the new dwellings is inconsistent with the objectives of Clause 22.07 (Neighbourhood Character) in that the proposal is visually bulky and does not allow for adequate landscaping opportunities.

• The proposal is inconsistent with the purpose of the General Residential Zone – Schedule 1 in that it is not respectful of the existing or preferred neighbourhood by way of built form.

• The proposed development will not make a positive contribution to or respect the existing character of the local area, and will result in unreasonable amenity impacts to adjoining properties.

• The development demonstrates non-compliance with the objectives and Standards of Clause 55 (ResCode) of the Knox Planning Scheme.

6. CONFIDENTIALITY


RECOMMENDATION

That Council issue a Notice of Refusal to Grant a Permit to develop the land for a three (3) storey apartment building containing eight (8) dwellings and alterations and access to a Category 1 Road at 513 Boronia Road, Wantirna subject to the following conditions:

1. The proposed development is inconsistent with State Planning Policy, specifically Clause 15 (Built Environment and Heritage) and Clause 16 (Housing).

2. The proposal is an overdevelopment of the land.

3. The proposed development is inconsistent with Clause 22.10 (Housing) in that despite being located on a Principal Public Transport Network, there is no approved structure plan and the proposed housing is not considered to respond to the desired future neighbourhood character of the precinct.

4. The proposal is inconsistent with the objectives of Clause 22.07 (Neighbourhood Character).

5. The proposal is inconsistent with the purpose of the General Residential Zone – Schedule 1 in that it is not respectful of the existing or preferred neighbourhood by way of built form.

62 COUNCIL – CITY DEVELOPMENT 23 June 2015 6.3 513 Boronia Road, Wantirna (cont’d) Recommendation (cont’d)

6. The proposal does not meet the standards and objectives of ResCode, specifically; Standard B1 (Neighbourhood Character), Standard B2 (Residential Policy), Standard B5 (Integration with the Street), Standard B6 (Street setback), Standard B13 (Landscaping), Standard B17 (Side and rear setbacks), B22 (Overlooking) and Standard B32 (Design Detail).

Report Prepared By: Senior Urban Planner (Susie Saraiva) Report Authorised By: Director – City Development

(Angelo Kourambas)

--------J--·, _,------ I

I ( / ·--' I


Location Melway 64A6

Property Address 513 Boronia

Road, WANTIRNA

Application P/2014/6418 Number Description Development

of the land for

a three store~ apartment w building containing eight (8) dwellings and alterations and access to a Category 1 Road

Ward name Collier

LEGEND: '\, HleBOUr<l"Y /\/ Aoec!BOl.rdarics IV CiyB~ / \/ 8usAOIJ:e

Re!Jer~·~!l

Commercral .Area'

- T erDl!:!)' School~ Pnm:!!ry Sct-ooi!;

• Secondary Scl"-oots

- P-12Sc!W Bu:i Slcp,

@ Objocla

~~~' ~' !fJ I ~ )/~ J.¢.~ lo ~ :~/ { 7:!a~ Ce; \ 1-t- -~ , j I ~ ,:_ GI unio.-9 Subject P1operty

f9 Pe"°"

DISCLAIMER: Roads and Title Boundaries· State of Victoria, Knox City Council Planning Scheme Information · OPCO, Knox City Council Aerial Photography · AAM (Flown January 2013 - unless otherwise stated) Melbourne Water Drainage Information - Melbourne Water

" + Scale: 1:3000

1. Whilst every endeavor has been made to ensure t hat the mapping information is current and accurate, no responsibility or liability is taken by Knox City Council or any of the above organizations in respect to inaccuracy, errors, omissions or for actions based on this information. 2. Planning information should be used only as a means of preliminary investigation. For accurate overlay information please obtain a Planning Certificate from the Department of Infrastructure. 3. This print contains information from Vicmap Property (Copyright State of Victoria). The State of Victoria does not warrant the accuracy or completeness of information in this product. Any person using or relying on this information does so on the basis that the State of Victoria shall bear no responsibility or liability whatsoever for any errors, faults, defects or omissions in the information. 4. Drainage and flood extent information has been provided to Council on a yearly basis by Melbourne Water for indicative purposes only. Where the latest Melbourne Water drainage and flood extent mapping is critical, please contact Melbourne Water.

O'I -' (,,J

OJ 0 AJ 0 z 5> ;o 0 )> 0

:E )> z -; -;o z )> )> "'O "'O m z 0 >< )>

DISCLAIMER: Roads and Tit le Boundaries · State of Victoria, Knox City Council Planning Scheme Information • OPCD, Knox City Council Ar.rial Photography . AAM (Flown January 2013 - unless otherwise stated)

Melbourne Water Drainage Information • Melbourne Water


Melway

PropertyAddress

Application Number Description

Ward name LEGEND:

Tile B....-.by RoadB.....m..

N Cly BCU"daty BotROUe R~rv~

C01n1T..erct~l .lll~!!>

- T ertJe:ry Schoolt1 Prlm~ry Schools

- s.oone.,,, School' - P·12Sc""°'

Ei..~ S:~:;~

@ ObjectOI

41 Uni Devoiopmer<

0 S<.i>jeotP• Pe!i;on

"

64A6

513 Boronia Road, WANTIRNA

P/2014/6418

Development of the land for a three storey apartment building

°' containing +:-eight (8) dwellings and alterations anc access to a Category 1 Road Collier

+ Scale: 1:3000

1. Whilst every endeavor has been made to ensure that the mapping information is current and accurate, no responsibility or liability is taken by Knox City Council or any of the above organizations in respect to inaccuracy, errors, omissions or for actions based on this information. 2. Planning information .c;hould bf! used only as a mf!ans of preliminary investigation. For accurate overlay information please obtain a Planning Certificate from the Department of Infrastructure. 3. This print contains informat ion from Vicmap Property (Copyright State of Victoria). The State of Victoria does not warrant the accuracy or completeness of information in this product. Any person using or relying on this information docs so on the basis that the State of Victoria shall bear no responsibility or liability whatsoever for any errors, faults, defects or omissions in the information. 4. Drainage and flood extent information has been provided to Coun~i.1 .on a yearly basis by Melbourne Water for indicat ive purposes only. Where the latest Melbourne Water drainage and flood extent mapping is critical, please contact Melbourne water.

01 .....lt.

w m 0 :::0 0 z )> :::0 0 l> 0

~ z -i -:::0 z )>

l> "'O "'O m z 0 >< l>

NEIGHBOURHOOD DESCRIPTION

The==..~.:======:.s· .... ~Qfb .. dcti.w1•w111---1rrr~-· ~to ... pn:ip-9)<1e•a-."4oll'09d.t.lcti-~.mt18o'9111ROllll.

,,. ...... ~~·~ .......... BcrcNhd.

'nte~lllDc.ied .... 1stlOlf.-tol!MllWNrtotkJh&dt.Ht Tolwty&lbwoolfhWr.ay .

• ~~ilcW9""==.:..~-=-1::~~& ti. e.,s..ts7'59n*IC! SllldRc.d ...... ._~.

A~butl!lel'lllelll<ltat~~IC..~3"111.mll'"""IM~.

,.,..,,....d-t.llldP"fb ...... ,. • ..,... ,..,wd:lnf:;::. ... ~n..lil<Wt:

l.ftii11 Palt 1.911ft~ s.. .. Nwlt"-1 ..... •• ~T-.._1.1k!n~

Ki:Gni:.Pwti:Ukm WMI

Sdlaillcbe~~ Wrirnl~7COm~ ~Collp1 ....... llC!ltlMnll

T~~~.i!-~

S. LOOUIGWEST Al.atGBOAarflt. ROAD (WIVICf llO'.D)

No.521

(1).._

#.

~

___,,_ . ;;;-;'} ___ <_--::;

! '

n ----~

'

~ ' -----~------... _,,_ ___ -.------=--- ----, ___ _

.,,,__ ···-.. .; ===-·- ·" ' ~ - '

~

Bo~ 1TQA/tq

jijt s~~ ~~

l?o,cqD

-------~"!-, .. ~.,,_, G - -

CJ?1~~~~1(

~\'il

·,, *5: .... ~ .. ~ 9AM

"'"'-Plf<JIO

LEGOO ., __ ·-ISi ---

181-... -

o ~~:.""---+--~=-..:-:..

ii~ h

''NN!NG DEPARTMENT ,_ 11 - ---D•

---------------- / - /-----=-.:-.. --.... --.. -.. __ ...... ___ _ -----EXPWIATORY NOTES: -·----------·-...---- ----------_ .. ____ _ - .... __ _ ____ .._ __ .... -·---------[!j P.0.8.PRMliTE OP&c lHCE"

DATUM FOR.AHO ll..:V'ELS: SOOKESSV PM 1&4 - Rl 107.511 Al-0 WCUIU'P.~'mt. IJl .... ,LOTll, Y.OODr.11$

l&ft.Ol'MI .ue COJm:Ult~·tllNETOlft~ -- SITE: 513 BORONIA ROAD

WNITIRNA CLIENT: REZA RONAGH OR NCMINEE

SITE & NEIGHBOURHOOD DESCRIPTION - - i ---5577 ~I~

8.R.SMrrHlASSOCIATES SURVEYORS

...... ~ ...... ,.....fllllml

<n -Ji.

w m 0 ;.ti 0 z -)>

;.ti 0 )> c :E )> z -I -~ z )>

)> "'tJ "tJ m z c ->< m

°' V1

II 11

11

l&I u -> a: w UJ

I I

/"'[EGEND:

DRIVEWAY

DRIVEWAY

34.4X

"'

~ J.IDl..!ll1...& lllDIWrr' tQl!!!!W••«a

r.:;~1 =SftMI: ~ DDl!l'IOllll-.itllS'ISIUI.--~-"=~ :1:'•21.•J ~ :s~ll"me """""'--ID!llts ....... ICllunt[ >'"-........ .,,.. __ -t. __ , ,---, r:::::::J

: ~~ : : fJC: =~· Cl===-=-}:·::::::::.::.::.-:.-::.-:;-.I '---.J : ~: ra;1 :•-o:Ml!D9C ma::m DDllltS Qllll; c:Mt.

EEfH CDOID MdS Ultll tll' m---L _______ J lb1.--.J llMSIB \llTlllllCI{""'

Ir----- =~ ~-· ~ lm-2UlllS 0 0 COOTD~l'IM"510 ~ 1»1-J!.-.na_,,c:cw. kUP.IS.CCOS~

@ llM'IUllMWl!f!JI .:;, ::-rs~ltf:l'IJI~ IOCIEDIUIT"tl ~ COMZ:ftll ta a OOIO!OtcllOIJI. - VtrM1111•1mOt. C119:Y.rolJ"mll.

IM'1iim'""l DOIOm....w!DI • ODIM:ltorlLWI. D CIDla!EJ!J'IDl'l'"fl.L .~ !!"!~ ~ =::-IPA~

I /I I__.:.. ,.::..1 .J I I -( k'.11¥ .. 0ii'iut-.u - - I - , '~I I

'""' /~~ -jMaulrl

R.o10li_

•• I I I I I I

11 1-1 I I

I _J

I I

~

,,- ----/ "

PRIVATE

OPEN

SPACE

) Lr--~, ' I \ .. ,.:=;_ (. fLi-1 \ ._ ... """" , am.. \ _ -m:t11o1"°'

', G.:27DD ', ----------

"'- ~----------- ' ', ::-.=~--·

18000

PRIVATE

OPEN

SPACE

DESIGN RESPONSE GROUND FLOOR & SITE PLAN lVU;I ! 1 00

~ ~-·-Olll'lmlE _, ,--:.....,--

m•e111••1--.. ~:C":tO:.:=.. - =~uim"":1':: .... ....._, OPtJtll~~ iC;Q =.:u.~i:-na

--~-§-""'

- - lg ~=~mosat.

~---!nf:s-8 [ill;:::- Ii •IMl-- C!ltlMll ... - -

-ADVERTISING PLAN/MATERIAL

14515

14455

No.24 --au:err

PRIVATE

OPEN

SPACE

I r· I 't / Ir y I I' I I I I I

I ! I

I . I

~ /

/ /

TOPOfaniil

/ /

/ /

/ /

\ "" · / ' / \ No.2€ ~~/

PRIVATE \ I -OPEN \ I CREllC8IT

,:7r~ ;I~ A1 I~ ~~: NT 3 Of" g o~~

w SITE PLAN ~ GROUND FLOOR PLANS o_

°' °'

CJ'I -" w m 0 :::tJ 0 z -)>

:::tJ 0 )> c

~ z -i -:::tJ z )>

)> "'tJ

..... ~:-::.:--.;- .,·ttJ ,.,H,,,/ ~./(l 1.,,r,unc1 _ ,~,-,"" "' ';:::.-.. ~--~., ::.:: ' ··· ~.:: ~ . ! ·~~. u

3 D MAY 2014

PLANNING DEPARTMENT --.,...._ -

design equilibrium~ pty, ltd.

17AOlaMDM.llldl:bum,3f30\1c:Dtl.d ll·lfL'l) 017M1111.(03)---......._~.ca11.auf°"'91T-.J . ~tlldOblfpo'ld.CX1111~T.-) -~'*9QblVPDnd.net.au(~) ·- ...

c -·>< m

l5ZDl[OIMOSlllGllfll. ~wa:10•~

~

~D!left3"1111[~1[11Ef..o. "lllllJC.it-JIJDI

~~·

~-i!l!l""""'"""" ltl±JIUn-.

~""""""""' ~- ..... ~IOlllDllCMKllJIU. ---==~~-

~lb:llEJ -,,rt:llQO:ll[l. c::J IOc!D «II CllTTlll

===:I CIOOOA1--0TIMlt.tllUUNISllCtl "°"""-- ra..1'STl'llD« .-. ._SltG!Platl f!I MU ..... cntS#lll lC..... .........,_ :----:~

1.-- --.I

-ez IDOIO DI ~ Ml l"D -.t :,:.ncclRCl:ll!l(at~

"'iii • ·a -···-

r .... T r·····o·· 1

: ~~~··HPARTMENTBUILDING ·~---- , . __ _ , - · .. _ _ 513BORONIAROAD,WANTIRNA

==-----"" I 1~ -.- • •• • •••• -

~1· ........ . ~ ::---'l-===-

OREGISTERED Bulldfng Pr8cllti-C.~ oP..AOZ20

~ ~::::.=:::==...."""!!!!:.

........ --------, y

-....:.:..::..

I I / I I ~ " / No1515 · I 1

I DRIVEWAY I'"'""""'"' - - --{ ~- I I .. .LI ~, ,. ~ j VERANONf I _.._.._ . I I

' ~.: · ·- __ '· _ - I I ""'""",,..--. I - ·-- ' , " , r ::L _.. 't I o'.c~ - l I / --._ I H .. ~ I '. I I ~"~ -- I OPEN

c.walT -- - _J SPACE

Ill u > ~ Ill m

DRIVEWAY

18000

PRIVATE

OPEN

SPACE

DESIGN RESPONSE FIRST FLOOR PLAN 5CllL: I , 10 0

~ED BUILDING AREA SCHEDULE: IPROPOSEDLAND AREA .....,"-"""•- ,_"-""" ,_.._ SCHEDULE: umr, ,....,.., ni-U SDMl:IXMDllT..-ps aJllG - ~" ... 1--------1t-F-H-'=--~==tiiii;r'~-~·-~-,r:-r~~ :-:'~IQ.II

• . «I tCUI Cl)IUI). Mor J

LEGEND:

~llJlll!S11fI 11) 1(11(1)1C.

~=· I0- 111111»1">11

C'J"""'"" m "__,_ v tl2C llMIB 0111110DJ1 _,. er .............

ea;

DOl!ID-llltJllllM.1-lt tllMD'M.Ll.ICD~ to._.._ llOillESAJ-....8.:W: WX!Jt W(J.C111$1$111111t na:lllD,...,l'llllllsnos ..cm1«"•m...C11tS llCl !I).....~~

---- , k m~,.•-.--=.--""" """'=~-I l!'ffl ...... ..,,,., -- . """ ~='°~~ ...

1'515

14'55

- -

No.24 (lllE!llOCK

CRPC8IT

PRIVATE

OPEN

SPACE

/ /

Ir, I It / Ir'( I I I I I I ' I I I I • I

: ~ I /

I / /

/

TmoTG.lfili'i

/ /

/

f\/ \ -- / ..... /

\ '-No.2€ PRIVATE \ I -

OPEN \ I CR!ICEllT

140?TP1 "";;"' I """A1-·

AS~ zz.ot.1'1 DUQt. CM' tM&TK*Hlt (!}

1-c.-.: : :, 4 cw 9 0 _,.- -

wlARST FLOOR PLANS

(11 ~

w m 0 :::0 0 z -)>

:::0 0 )> c

~~ )> z -4 -:::0 z )>

)>

f--·----·--·_ --...... ____ ....:g - • -.. .,_ . ... ,, ~. ' }llfl ;/ ~. r, :'f •.t1,; fJth,u r~ <=c;-~ ·\ :·;:;:r1 m

I ,3 ~ ~~:\: ;,;·;;:- ~ &L', ~!t,W•JG DEPARTMEi( .. ----~ ---.

design equilibrium""" pty. ltd .

17A Ol-°"""'. 11~11Xl~.d p. (03)H7M1fl t. (03JM~ WOQ•'91911.eD11JJ /De'91 T-.,) delQ.mdQ:blgpcnl,um (Ordng T_,.) deq.cnQblOpone:.Mtau~) ·

m

(7Jt SD) l!CClmfl.ODlllCOWJtACll!l11AIQ.e 1--------1fiiiir.--'=--~==tiiiirr"~-~"="--i<!'rlSMlllllllllMl"I') """'

12.lnDJI "°"° ..... 11.ot SQ.lf 9la:lfl' llQ

7.l.11~#0 " ... n:: :,111 ... ,.-~ 11.llSU

rl::t'l:.:S.=

IUllQll ... .. ..... -41111111 an

~IPRBSILIXD1Wlt § _ 0'2'140=-~(l'aMIC

c::::::i 1E111a•Cl.mlt

~~--..._... -IOlllDA...__ EJl[Mll-.i.CllllSf*fl 711119tlJCIJOIPll.1"tllJC .-. *"""IMllDlfllXD fll • ..... O'lllS. 10. .....,_,_

llJlllDDJ.OC#Dl'Wl-.1. llO FllCIC MOC • DD~"°'

~_,, .,.... ~~===~3===:==1Ro,_ §!-""- I C - =-'"="'-1 E I I - I I I"' RESiDENTIAL APARTMENTBUILDING G REGISTERED I iJlllllllll C LO ENT l" EO OH 8 C UR a_ -~-... Bulldlng Pnic1f~ [I]]::" "'"...-"" ~· · :- _ _ __ __ '. -- -_- __ _ -----_-- _ _ 513BORONIAROAO,WANTIRNA c- ""'_""_..,,.,.

u °'"'"*' • •. ~ ===----· ------~ -·-·----------

....... ----------_---·1

v

II .,

11

l&J u -> ~ l&J UJ

DRIVEWAY

IOTIIO

DRIVEWAY

I )J . /~~ k'.,,., .. "iiif,..,,., - -,--( -~

VEPAMlAH I I ;_'.".1- ----. I / "•

- llllClt -

I ....:-. .:..I

PRIVATE

OPEN

SPACE

11000

PRIVATE

OPEN

SPACE

DESIGN RESPONSE SECOND FLOOR PLAN SC)U: I : 1 00

1a1s

1""55

No.24 QllEEllOCK

CllESC9IT

PRIVATE

OPEN

SPACE

8

I i"-1 ul~ / I a'" Y 1d I

I§

./

I I I I

~

fOPtElillliii'i

./ ./

./

f -DW (./

\ / ./

'No.2€ PRIVATE I -

OPEN \ I -

°' (X)

~

w OJ 0 :::0 0 z -)>

:::0 0 )> c ~ )> z -t -:::0 z )>

)> "'tJ

F-~:--:~- ~~-=~~:.!g

J,,, ~ .. fl :' t."..rJ ,,.,,fi:I ;·~ · :7·t~r= ~ ~/~f:~ Z

I J 0 MAY 70M ~ f !l .. \'G uc::MlrMEN'Wo. ~---w

PROPOSED BUILDING AREA SCHEDULE: PROPOSED LANDAREA- LEGEND: --.-- =-- ~:~ :-- -~·, -~-· ~ 140?TP1 1 "":' 1--1;;. design equilibrium"" 81!WA nllQ.9 •°' ~=·

~ KJ-Wltt lf»f' >is

SCHEDULE: @'· """° ..,~,. .,_,

- ~"IQ.8 Grwa10•1DCJ1D. pt ft~ ~- J .........

\.

...... -----liiffi ........ ---...... ..,

.... (J2tJDOllSGll!mtuirl'W ............. lj=:f91MO

r:...... ~27.o =:.mie::wr(ftrDttc ==mfi=--="'9'======-~~""~!lJ (:=:J ODClllSDOlll'D.

71.11 SI tUllJRMEA c:U!IJQJf 10TAl.111'EaJVBlME 4tllQ.8 P•m! PllSOl cmamGP'DO'l'PlllfT• U'!l ~ CDOmlOCll'~lfflE. tll.lllDM llU.Qift'"lltfA 11 ... su twml'AY!D~ fi"ll:&ll

""""'

llJllll!3_MOIW..,_,. ""9G -.&.1Nll "'11'°""' --CIDIOllSA'°""mll:~ IOUlll -.J. CIMS!IC ,,. D«MCl:. ..... ~tnm ~OIMll._QllS

.,°""'~I.MIC

~=~UWl.= :"'".!, :--- .;-=- I A 1 1<:::IJ pty. 1td.

lt±f:l TUMJ!lll. 0 ~eotrtHT: ~~!!...\ .• ~~~) , mfl>l:msaa;ml § ~ - . ::. 5 Cl'" 9 17AOl-OM, lll~.31Xl~.a !!,!!!,"""'.a:-'"" ~ .., SECOND FLOOR PLANS ..,_,,;.,..~-'-• •

CDCl!nAl'°""'Cf ~::m~ .., llM!.CW9Qblgpond.Ntll\I~) ~ I £:.=in~ § llllXIF"lU!. 0 "'°"°"!O: MEM'llER

::.. "d: ~.!.. • :::=,.,,'"="" . • . " RESIDENTIAi. APARTMENT BUILDING ~REGISTERED ---· --·1 -- =~~.::~.-... [ill~""-- ~ ~"~".' -- - 1·~· · ·~~ou• ~- ~ - .. 5'1380R'oo1AROAD,WANTIRNA ~~·~~·..- -- ~ ==~'i.,Ja 5----; '----L;;;;j 2 =...:;.";:'"!:.-.:.:-- ~-----MO I!~ • !:°..=!':!~~!":°.'!'_ .... ____ ~

PROPOSED STREETSCAPE : 100

PROPOSED EAST ELEVATION '"""

LEGEND

Ir..,,., _,. ...... _

I ~-~flDt --l'lft:I 1~ """"""'" !i -· .U.MJ"1:JI l!IDllllS .... PUlll!S (l.1' 911.1. -11":1 .,,......, ..--- =~'IC." l,l IDlllUMfldl IJ UDIC II(. L._J COOOt

'"""'-""""'""' , _ _._ __ _

_.-- ll'.llftDMOJllJ!O' ~llllOl'!SllDUJl-

i!r=ri it t F I == ~~0~-

G :_ l[ij :snmm

me-m....,rn-...... ~,,_,

~---

~:? .. -.., -... --G!:uc~ ....,, ....

-- .. : - -- -·- - 1!:,7f!1 I _::_ I A 1 I~ ., ... c-.:. s °'s I 1CJJ1 i ~ ELEVATIONS

<J'I ~

w m 0 :;o 0 z -)>

Al 0 )>

a- c '° :e

)> z -I -:;o z )>

)> "'C

r ..-...---.1 .

..,, t""'·1····1· (" ~ u '•-r·1·1 . • :. ,J ' : ... d ,r t :·~

3· ::t_~:t:· ~ \/~~!) "

2 0 MAY 7011:

I \I~ ( -·· . ...... _NT f>< Lt.!:~~~L':_;::_;;:!~~..JOJ

design equilibrium pty. ltd .

11Aoi.n.01W,81~.J1:.'.l~d p, !03)•7&-8111 I. (C3)917M8 ~.CO'lt • .,f°"""T-) .. --~.mn~T-) . . ~lgoortd....c ... ~)

~ I

CLIENT Nl!IGH B OUR a. ,,_."~ 8uRdln9 PrllCtltfo...., o _ G , ....... "' RESIDENTIAL APARTMENT BUILDING ~ REGISTERED . - . ·--·~

~ '.·· .... 1·· ..... ...... 513BORONIAROAD, WANTIRNA __ .,....,""" ~c.,.w.t ~- ~ -

HJ • • UI~ -~:*..t:.,~;;_-::_;.,~- -·· ;._:·,;;;;---~- ~,,,.~·----·~-

r-----.,.,..,_ tlllMl:ll515 IDDftl, .,_ ....

..... _ UI ~

w PROPOSED NORTH ELEVATION PROPOSED WEST ELEVATION m 'Ztl.E: 1 : 100

/

~-~ i L_i ________ ___ _ ____ J_~ .,

'-.. 511 llROMA ROAD

S1SlftOfrlA~

-...J 0

0 :;tJ 0 z -)>

:;tJ 0 )> c ~ )>

PROPOSED SOUTH ELEVATION PROPOSED REARSCAPE z -4

GENERAL NOTE: AU. fRQSTltC AS SHmN m 11D0rrrn llJM. ~ l.00..

LEGEND r--- ---- G~ ~F •I ~-~ml _,,,., !1 ~a: m--- IBillJ =JRISTD) .. -..__ ..... _,,,., ... ---""""")

""' ,_,,,,....,

==.-._. 0 aoau .... ·=- o= Ml' UJllC tJI[. ClllCIE'.lt _.....,,. ---- ~--- EE--- .._ .... ........... ..... .... ....... ......

....... A1

~

I ~laevATIONS O';;;;;;;;;>

-:;tJ z )>

)> ""C

! ;:-~;-::.:.-. : · :.:~~--:-:::i "'C ,\1 .·). c \, 1.1, i,.,,.rJ.L"lt:1l 1m . .,

:~::c·:~;, , ·,::n !Z 3 0 M,bY '.U.114 ~Q

Pl "'' '1\1;:• ,-.::- :;. •·. , .• ,., .. , ;:·N·-1 i>< ..ro1· .. 1 J1.\i~ ... ·t::.. r \•\ oihi....

1

! ~--~·~· .. ·~=·=~-..:im

design equilibrium ply. ltd.

17ADlmrieOrtwi, llr.:tctun.3130~d Jl.(03)1187Mi118 f.(03J•7Mlll ~·--~~-Cll!ft.11U(Oe9gnT9Wll) ' MQ.C-OQblgpond.am(tn!llnlilT-..,) • ...._

d9q..~lll\'IPCl'ICl....._.U(~) --

Mt:M&D

... - - C8Cl!Dma: ~ ooms ~""""-IO>fl'Clll~-~.· ~OAS

:or.:-Cl-I ENT NEIGHBOU• ~ ~~~LAPARTMENTBUILDtNG ~~REGISTERED

- ·- --·-- ~ - ..... ~ ' . .. - ••• 513 BORONJA ROAD. WANTIRNA ~ ::!'!:!:a,.~u-.•. -~~~

r.:

.":.;;;. • -- H :,_ ·~ ~ ~!i'S--·~-:: ~-----::~ MR A HAKIM ~:.-.~==~-:::;.

Q <( Q I!

"' u

~ "' m

9.00 AM SHADOW DIAGRAM

Q <( D I!

"' " ~ "' II

$tAU: I

3.00 PM SHADOW DIAGRAM S(.fU;1 200

r SHADOW LEGEND: !:<XWI - NORTH, er 00 .A2IMIJTH ll' All!T\.U.

tlilO NOOn - HORTH. S £AST A2JWfH s:r N..TmlJE:.

J:O'JPM - r«:IRTH. 56' WEST A2MJfH J6' ALTIT\IOt

9WJOW OISTN!al S>fOWN MC CAST TU GROUMD l.&l.. 11£1" 11£ CINlY A 1RVE ~ATION F nt£Jft: W£RE NO mtct5 l0n£~#l.l.ONOIT. tHE 9WIOWS NIE CAST"Ort ~

m . ~ ~ • "'"""'""""""" ""'on:s"""" """""'°"""' ...._!WI""- """"" -------- -- - -

L-...1

-·"' -

L,...___,.J

-·"' -_,

_ ..... -,,,...# _.,,.. ... ~

f.,,.. -~

\ - .... _-HO:"ie -1'1:\ ,_ cm \ I-·

., . '( '1" / I I I I I I

~ / /

_,,,,.- ""'

~~// \ - ........ -Ht>.2E

~11"\ ,_ ,,,,,, \ 1-.

c~ <( 0 I!

"' u

~ "' m

12.00 PM SHADOW DIAGRAM : 2 0 0

-- ·~ ~ -·-·" ........

§ ~

Cl l ! N T N EIGH8 0 U A

~ . - -I':~ .. ~~~;; .. ~ .. l>R,'...t . ---Id i =!~~ .. :.~~~--=

L...,,.._.,.J

..,...,..,a, "'"""' NOll.1":

~ 1407TP1 Sl4:[JR:I: A

~ M- -· A1 -- - aHe::g ~ -:. 0 9'tt'Tcon.tf:

w SHADOW DIAGRAMS ~

o,_. o: RESIDENTIAL APARTMENT BUILDING CL ..-;lm'AOCMU.:

513 BORONIA ROAD, WANTIRNA ... -

·~

w m 0 :;a 0 z -)>

:;a 0 )> c

~~ f-' )>

z ~ -:;a z )>

)>

~--- '1J

F., ~ .. , , ,''~I "'C )_ , ~., 11 ::' ,,.:; r,r :1sll ! ?'.:-:-c•:><i; lmz

~ 3 Q f,A~Y /fl\ jC

b '.! -

, •• :· , · ,::· ~ , r .. ,., ·:::N·-1 )( ,, :..:; - ·- · ,.,., , ,,, ..... I ' _ _________ .,, m

design equilibrium pty, ltd. ,,."'""-·- ··""-·a p. (03)fle7Ml111 I (03)987M9SI

"'~.eom . .,(Dl99"T-) "9q.aod0t1lgpon4._.. ~ T..,) • "9q.~.nellll~).

G 1 ··~~ REGISTERED ----l Building Pr8ctl9..,,.. o.i.~DP..A0:2020

~------- .. ..

II I

I

TREE PLANTING DETAIL '""' ~ ~•>

....-\--: ·~~

= ~-.-:- --41 ta~ - - ·

l'!l-~ ..... lo--=-·::;· .:-:: i:~ ..._ l l>o''

W. ''b:~ =....~"'"..,~e:.::.

="'~'!:'!"--Niljltt flllllt<WI W

~- ....... Ml"""")

- ... (r.,fltM--• - .... ~-olH ,_.., _, ~ .... ,. .... .............. ~

PROPOSED LANDSCAPE PLAN

. / ! li i 1) _/Noi515 i I r ' 11D .I "'I I

i / - '/ -.&llUllEY i i /' ----------- ------·( -rm- ~ ..V-- .,,,,,.-i'°Qifff:iiit.J r P1.;t••1

1 VERAtGAH i ,...----J..-----..,,, ! I / ' ,., ;

! ,./ ',: ~( __________________ .. ___ _

-

Ir,''·,,,, N~.511 _,. /:/~-! .Ull'OAEr /'

It ·~ IRICKIMIWIG / r----------il;';;;.---------------1< ' ' : ,. ' ...... ) ......... '\. ,." ,./' .. ..

IWfTEfWCCE NOTES JUllllU 101C SU«'CD9€lfl'l.#l!U)

Pl.MmlOamrJIED~T#'Ttl!l'UM!'C ""'°OllCl'ADllll'nJlt!M(J'ISTW((IC. ~IS

MlltOK~IOtlO'l'"l-J OM(ll .cD:lllliUG: ~ ruwwl'•Trl~

CMDf" llrD!//11£ DllJ IODCDM1'T'?iom6 ~lM'IWM211M~M l'OIGO. CM!l(llll.l.Dll5101r ~tw'1'11

=IOl'!ICNTlll J'lt"'~

JU"""'5.111[1tll(....01$~#111> M(P\""5..rMlil:Dlll>llC1tl ll!:~

=-~=.u«~~CNfl';'°

SERVICES .lilsnNa:!1'G.l.Oet:'UX'J.1rOOWsm:,.,.JO llffllCMSllfCIOllillt Oll.lill:Dflllll'Dlll.IOOI: l'llU~GI • l'Mlllr. HO>QI! - .llCO.-•

DfAlBEFORE

YOU DIG ....... 1100.c'°"'.eu

A I sml;es irlltlled are dlll'~~imalt

AC'\l mu:;! h iotalod Jr.>ile U'iOl IO · . _ .:.omr_~ut,;~flt~· -~~alt 11~~---- I

0 0 0 0

I -=- .;,,,I

PRIVATE

OPEN

SPACE

PRNATE

OPEN SPACE

LEGEND:

llJQa U5?tC 'lllf.(J

llDC!ft!.:iat"~ i.;or,. nisnc; Mt

IDllnt mu:iv.. Mll)1 JOll(Of•[llSJJC wt.

~~-cs

• ,...,.....,...,, 0 ~ ~CMSU5 /l0C:-nitJd

D """" ....... rTI DOIO'tSll.'llliU~

"'"""

'""' """"_......,.


EXISTING TREES: ----.., r----- ' I~ PROTECTION NOTES

fOllill.llll[$,.MoDl-QMll!"tll!Snt. r# "llc:OSJllC'lllD~ OIM "NI. lllml'Ol't« lfl9:llil5l"ll[l'Olll",.,.,..lm GRCENWOOO CONSULTING Dated 2•1h. APRl 2014

-~· / ' ~r:,"'f' . '\

/ "" .... ~~

.·· . . ..\'~:~Q,~~· / """ ... . "~

~I:;.';/< ~:"

·' ' ' ~-,, ~

":>

~~~

¥~

-~-==n~~==-:-::::.-:.":" ==:.:===:-==---=~-:=u.~...:i.--··-·-~·-·

__ .,. _________ _ _ __, ____ "1 _____ .,.,..

:r:...oi:t·----.....-.~----

.:i-.:..~-:\ ==.:: ::::c.::.::::.:. fr c...a::.:r~=~-::~""i:-oo:r-:.::-...r a::..~~""':"',c:=.-~-·------··--1111[-------· ...... ·----~ .... -·----

-..J N

PLAHTltG LIST OXl£ I B0!.1.tfll:Jl NAME _ ...

--. ..--" t.t!W ...... 'O..'

a --., --- -c;;;-..;;;-~

" I~:=-b

~ ·--" g.-·· " --"

_..,_ "' _ .....

" --.. ---.. .__ ""' ......... ~ ~--~

...... ~

NOlES t.Wll.VOS IOllCsttfl:D'Ml!IMIUlll'smESSIJOI AS 'SIR•IR'llnM.DCA115.S.

C<Ml!Ji NA~ HEXJ4T I 'MDlH r orsi,ztt NO. (m) (•) (mm)

--.. ·.-.~ . ' ·~ca-· u .. "' ""-'"·· ~· ' u -...l~ -·-... ._. u u -- . . - 1'10 l-~ .... " . "' ' ·-- " . "' ' -- u .. ... -""""· .. .. "' --· .. .. ... , ..... .,, .. ... '"""'"""" .. .. ... ........ u ..

. .... .. .. ... ..,...,_ CMtt .. .. ... ~r.;r.

1;~[, .... --PROPOSED LANDSCAPE PLAN

FOR APARTMENT DEVELOPMENT

,!).-;:,. I - 14.462 /'A' 1:100 - --- - -~. 00---··•0

C:MtlCMllliStolt:C01(1(11~10QlimltllU04.. lll.lDl"lll lC IJ5Q fl).~11 £UCl.·ll\ltOIOlt

r-- ------ --,_ _____

-C#IOOit El5 IO .. (OC(D Slll TllClft'.ll l'IC ...... ~C-fm'S !OIE AtMCl'.DS'tlE .:IMAIN'PMllCOllDl"2.tooill •Df~

IU.l'WOSlltll\#l!S"lillll!WC!l'rOlS• Ml( l'OS$lll.[ 9lllXIQISSKtnMl'o( 9'.£11 ..,, ~or~-.--~ ........ 5"tlllllll!:JD•llWWllC111 ,.,...00..-frotSQll(Dol'll;.

CJllllDClflrlll(l$SMocl..K11'tDllSCMICl(Jilll011.T#lll SHIU.~lllMlflED•Al'IU'Ot. "l'l?f.lfiO IOl.1lfl' COIG!laNTQ 11($1J!Sf'.ll!ICll~ll( ~Ml'llltlln.

SIO.l.D#ff111(t0l~at"~Cll CO"lllO!tflll" •TK~TOIC..va!llT l"<C( (Ill; "'-trM9.NtSQf ... 1'1111(Jf.

iu.st!Mal-....fl(U'l()IUICJISl'lt,..fO lltl''llUt!S tliCQWI( ~,.,,, .... ~CIC'Cfl · l'ltQll(11DDQ11-.nlWI....._.,

......... ~

113 BORONIA ROAD WANTIRNA ....... _ ~~~

MONARCH ::="a...-GARDEN DESIGN

, _ _ c...-.)

-.: M l.f'Dl"111 r-'11: _.t_ ----


ALL WARDS

6.4 ACTIVITY CENTRE ENTRY SIGNAGE DESIGN FRAMEWORK AND THE BASIN SIGNAGE PROPOSAL

SUMMARY: Place Program - Program Manager (Justin Schreuder)

This report outlines the Knox Activity Centre Entry Signage Design Framework. The Framework is intended to serve as a reference and practical tool for the future design, fabrication and installation of activity centre entry signage throughout the municipality. This report also illustrates the application of the Framework by providing some indicative ideas for The Basin Activity Centre.

RECOMMENDATION

That Council:

1. Endorse the Knox Activity Centre Entry Signage Framework summary document as shown in Appendix A;

2. Endorse the Knox Activity Centre Entry Signage Design Framework whole document as shown in Appendix B; and

3. Endorse the proposed sign for The Basin activity centre as shown in Appendix C for community consultation and further design development, fabrication and installation.

1. INTRODUCTION

As part of the 2014-15 Council budget process, Council requested the development of signage guidelines for activity centres generally and the design and installation of entry signage at The Basin specifically.

The project aim was to provide unique design of roadside ‘gateway’ signage that reflect the local context and distinguishes activity centres from each other.

2. DISCUSSION

The Framework provides guidelines and a set of signage typologies to guide all future design of site-specific activity centre signage. The Framework seeks to strike a balance between the standard principles underpinning each activity centre sign so that there is a level of consistency with Knox Council’s brand and those aspects of the sign which are flexible and can reflect the character of the activity centre they refer to.

74 COUNCIL – CITY DEVELOPMENT 23 June 2015 6.4 Activity Centre Entry Signage Design Framework and The Basin

Signage Proposal (cont’d)

The standard principles have been developed to reflect and consider Council’s responsibilities with regards to the following:

• Road Safety Act;

• Planning Scheme Compliance/Planning permit requirements (if needed);

• Building Regulations 2006 and Building permits;

• Advertising Signage Local Planning Policy (proposed);

• Setbacks and future road widening, (orientation, height, line of sight);

• Maintenance requirements (graffiti removal) and replacement/repair resulting from vandalism and vehicle impact; and

• Ongoing lifecycle costs, management and longevity.

The Knox Activity Centre Entry Signage Design Framework includes a range of examples and options that are practical and relevant to Knox (refer Appendix B, Section 6, page 12).

Activity centre entry sign types

To assist in determining what types of signs are appropriate in each activity centre, the Framework identifies four sign types based on four distinct roadside conditions in Knox (refer Appendix B, Section 5, Page 11). The four sign types are:

• Type 1 - Junction and main road entries (for example Knox Central, Bayswater and Boronia);

• Type 2 - Main road square entries (for example Wantirna Mall, Alchester Village and Mountain Gate);

• Type 3 - Main road strip entries (for example Studfield, Stud Bay and Scoresby Boronia Road); and

• Type 4 - Local street corners (for example Anne Road and Lewis/Coleman Road).



The sign types are then further differentiated with a design overlay depending on the character of the roadside landscape in which the activity centre is located. Four distinct roadside landscape types have been identified in Knox. These are:

• Bush Boulevards – principal arterial roads with generous landscape setbacks and canopy tree planting;

• Foothills – generally features a dominance of vegetation and lower density residential;

• Knox Neighbourhood – the majority of the built up area in Knox, featuring established trees and housing; and

• Arterial Road – features established trees and housing, though a consideration for sign design in this condition is the higher speed of traffic.

The Basin Activity Centre Signage – indicative design ideas

The signage type selection and design process set out in the Framework has been applied to The Basin activity centre, resulting in some initial design ideas featuring a Sulphur Crested Cockatoo (Refer Appendix C.) It’s suggested that two signs, at different locations, would be appropriate as entry signage for The Basin, though the specific locations are yet to be determined. Initial discussions with signage fabricators based on these sketches suggest costs for the design development, fabrication and installation would be in the order of $7,500 (excluding GST) each (subject to the type and quality of materials used and the locations in which the sign is installed).

3. CONSULTATION

The Framework has been prepared in collaboration with Councils’ Urban Design Advisor and with key Council Departments, including Open Space and Landscape Design, Cultural Planning and Development, Strategic Communications, Sustainable Infrastructure, Parks Services, Operations and Traffic and Transport.

The draft Framework and initial sign concepts for The Basin were also presented to Councillors at the Issue Briefing meeting held on 2 June 2015.

If endorsed, a consultation process will take place seeking community feedback on the design of The Basin signage. This will be done in collaboration with the Chandler Ward Councillor, internal stakeholders and VicRoads (given the signage potential positioning within the VicRoads road reserve).



The unique elements of the sign typologies provide an opportunity to engage with the community and key stakeholders where relevant. 4. ENVIRONMENTAL/AMENITY ISSUES

The implementation of activity centre entry signage may assist with enhancing the visual and experiential qualities of activities centres through the use of materials and designs consistent with the local character.

5. FINANCIAL & ECONOMIC IMPLICATIONS

The cost of the preparation of the Framework, signage development and installation at The Basin is budgeted for ($25,000) in Council’s 2014/15 Capital Works program. Future costs for the design, construction and installation of activity centre signage may vary according to specific site conditions and sign type deemed appropriate for the context and will be subject to future budget considerations.

Indicative cost estimates for the four sign types for Activity Centre Entry Signage are provided in the table below. These estimates have been provided by a fabricator that has provided similar signage to Knox in the past. Please note that these cost estimates are conditional, based on indicative sketch designs, unit, labour and material costs as of June 2015. They exclude GST and are subject to:

• the type and quality of materials used;

• final location in which the sign is installed;

• VicRoads requirements;

• Traffic management during installation; and

• Lifespan estimate 15 years.

Sign type Cost estimate range.

Includes standard and custom panel (excludes GST)

1. Junction entries

$7,100 to $9,400 each

2. Square entries

$8,650 to $9,100 each

3. Strip entries (small) (large

$3,600 to $4,000 each $6,800 to $,7200 each

4. Local corner entries

$1,300 to $1,700 each



6. SOCIAL IMPLICATIONS

The implementation of activity centre entry signage will assist in strengthening the local community’s identity and association with their activity centre.

7. RELEVANCE TO CITY PLAN 2013-17 (INCORPORATING THE

COUNCIL PLAN)

This project assists with City Plan implementation through the following themes, objectives and strategies.

Prosperous, advancing economy

Strategy 2.2.4 Provide social infrastructure and a positive local amenity that make it attractive to live and work in Knox, and that encourages business development.

Alignment The entry signage may contribute to the celebration of what is unique and special about The Basin.

Vibrant and Sustainable Built and Natural Environment

Strategy 3.2.3 Development recognises the significance of the natural environment, respects the character of place and responds to neighbourhoods in an integrated and balanced manner.

Alignment Entry signage design that is respectful of the unique landscape setting may enhance the landscape values of the area, improving community and visitor perceptions of The Basin. It will be important that any signage infrastructure is well maintained and presented at all times. Fast reaction times for repair and removal of tagging will be important. Culturally rich and active communities

Objective 4.2 Increase use of public spaces and infrastructure for the purposes of cultural expression and physical activity.



Alignment The signage could convey through its form and use of materials, what’s unique about The Basin.

Democratic and engaged communities

Objective 5.2 Increase opportunities for the Knox community to participate in public decision-making processes.

5.2.3 Increase opportunities for early, genuine and meaningful public conversations with the community on issues of interest or that directly affect them.

Alignment An inclusive engagement process around the signage project could foster stronger relationships within the community and between Council and community.

8. CONCLUSION

The Knox Activity Centre Entry Signage Framework will serve as a reference and practical tool for the future design, construction and installation of activity centre entry signage throughout the municipality.

The proposed sign for The Basin will be further developed, manufactured and installed in the coming months.

9. CONFIDENTIALITY

There are no confidentiality issues associated with the content of this report.

Report Prepared By: Place Program Program Manager (Justin Schreuder)

Report Authorised By: Director – City Development

(Angelo Kourambas)


6.4 ACTIVITY CENTRE ENTRY SIGNAGE DESIGN FRAMEWORK AND THE BASIN SIGNAGE PROPOSAL

Appendices A, B and C Distributed Separately

80 COUNCIL 23 June 2015

7. PUBLIC QUESTION TIME Following the completion of business relating to Item 6, City Development, the business before the Council Meeting will now be deferred to consider questions submitted by the public.

81 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015

ALL WARDS

8.1 ANALYSIS OF THE SUITABILITY OF CORYMBIA MACULATA AS A LOCAL STREET TREE

SUMMARY: Coordinator of Active Space (Kathy Hynes)

This report responds to a Call Up item from the 24 March 2015 Ordinary Meeting of Council requesting that a report be prepared for the June 2015 Ordinary Meeting of Council that outlines the extent of Corymbia maculata (Spotted Gum) avenue planting to local streets – including its use as a street tree.

RECOMMENDATION

That Council:

1. Receives and notes this Call Up Item report as resolved by Council on 24 March 2015 in relation to Corymbia maculata (Spotted Gum) to local streets;

2. Continue to manage the existing avenues of Corymbia maculata in accord with the Green Streets Policy in local streets; and

3. Undertake a comprehensive analysis of Corymbia maculata in the form of a street tree audit.

1. INTRODUCTION

This report responds to a Call Up item from the Ordinary Meeting of Council on 24 March 2015 requesting:

“That a report be prepared for the June 2015 Ordinary Meeting of Council that outlines;

• The extent of Corymbia maculata (Spotted Gum) avenue planting to

local streets – including where they have been removed. • The estimated expected useful life of the Corymbia maculata avenue

planting to local streets. • An outline of the arguments for and against of Corymbia maculata

(Spotted Gum) avenue planting to local streets that takes into account environmental, social and economic considerations – including the ultimate size of these trees.

• Options for the possible transition to an alternative street tree species”.

82 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.1 Analysis of the Suitability of Corymbia maculata as a Local Street Tree

(cont’d)

As a part of undertaking the work required for this Call Up Item, officers have had regard to Council’s Call Up Items at Council Meetings Policy, and in particular, Item 6.5 which states:

‘Where preparing a report responding to a Call Up Item which will require more than 3 person days or $5,000 in costs, then the matter which is subject to the Call Up Item should be referred by Council to the next budget considerations with a supporting business case for consideration along with other competing priorities.’

2. DISCUSSION

2.1 Background

Corymbia maculata (Spotted Gum) is indigenous to Australia and is classified as a medium size tree (15-20 metres in height). It has a fast growth rate and attracts bird life. Corymbia maculata has been the subject of community interest following a number of successful claims against Council for damage to infrastructure and private property in Goulburn Drive, Rowville.

These trees, along with other external factors, were found to be contributing to structural damage in nearby homes based on geo-technical reports prepared by a qualified structural engineer. The other contributing factors included soil conditions, drought and the design of footings to those homes.

This situation raised a question with Council and its insurers in regard to the extent of the potential problem and risks associated with this species of tree across the municipality. As a consequence, Council’s Street Tree Replacement Program and the associated Ranking Criteria utilised to assess and prioritise trees for purposes of replacement was reviewed. The review placed more emphasis on risk management, and in particular, the mitigation of risk of infrastructure damage and claims against Council for property damage.

Further, Council – as a part of its due diligence responsibilities – had to establish the extent of the potential problem and risk associated with this species of tree across the municipality. In the absence of an industry recognised risk evaluation framework, Council’s arborists assessed those streets that had the same species of trees, comparable soil types, size of nature strips, proximity and design of infrastructure and identified a number of streets that were likely to present similar circumstances. An initial list of sixteen (16) streets was identified – which incorporated approximately 900 trees.

Leading up to the Goulburn Drive situation, Council had been very resistant to the removal of mature or semi mature trees and explored options to manage the risk, such as root barriers. Unfortunately, the size of these trees relative to the width of the nature strip and footpath limited to the opportunities for such infrastructure being installed. This would result in the severing of major structural roots to the trees which would thereby lead to stability issues.


(cont’d)

In retrospect, the use of this species of tree (Corymbia maculata) not only by Knox but many other municipalities should arguably have been avoided in local residential streets. Whilst popular in the 1970s and 1980s, due to its hardiness, consistent form, resistance to pests and disease and value as an avenue tree, it is clear that the ultimate size of these trees and the potential impact on infrastructure both private and public as well as private buildings was not fully understood at the time of planting.

In applying the revised criteria, Corymbia maculata was identified for removal due to their risk ranking score. In the first year (2011/2012) that the new criteria were applied, Corymbia maculata were removed from Goulburn Drive and Robina Court in Rowville. No objections were raised when those trees were removed and replaced with alternate species.

In 2012/13, five streets containing Corymbia maculata were identified for inclusion in that year’s Street Tree Replacement Program, including Eildon Parade, Lakeside Boulevard, St Lawrence Way, Deschamp Court and Keiwa Place.

Whilst a number of residents were supportive of the Corymbia maculata being removed, a number of residents both living within the subject streets and to the surrounding areas were not. To this end, Council received petitions and correspondence from numerous members of the community in addition to the Knox Environment Society.

The issue that has caused the most contention for those members of the community objecting to the removal of the Corymbia maculata has been the removal of healthy and aesthetically and environmentally valuable trees. This was articulated through a petition which requested that Council gather further information regarding the trees in question, including:

• the impact of their removal on local wildlife; • the safety, health and viability of the trees; and • the impact on the affected streetscapes.

Questions have also been raised by the community in regard to whether these trees need to be removed in one stage or a staggered approach and whether there were other options in regard to managing the risk that these trees present to private and public property. The approach taken between 2011 and 2013 arguably placed the primary weighting on the mitigation of risk rather than amenity or social values.

This led to Council revising its approach which involved the development of a more holistic multi-dimensional (triple bottom line) approach.


(cont’d)

Taking into account these considerations, Council has sought to advance its understanding of the implicit risks associated with trees and develop appropriate tools to assist Council in making informed and balanced judgements when considering tree removal. The development of the tool responds to the general view of Council that an approach should be taken to minimise the impact of tree removal whilst proactively managing risk.

To that effect, Council has developed a Tree Infrastructure Risk Matrix as a decision tool which reflects current industry knowledge in this specialist area. The process involves working through a series of risk matrices to determine the current and overall future risk rating for the street in question. This rating is then used in conjunction with the Tree Retention Value.

The Street Tree Infrastructure Risk assessment includes but is not limited to the following;

• the underlying soil type;

• the stage of tree lifecycle;

• the structural root zone of the tree;

• distance between the tree and infrastructure; and

• any existing evidence (perceived and actual) of conflict between the street tree and infrastructure.

Of note, this Risk matrix assesses the risk associated with the ‘unseen’ aspects of the tree – namely the root zone. It does not assess risk associated with the structure or branches, etc. These aspects are managed as a part of the Council’s routine and reactive Visual Tree Assessment Process.

From the analysis of the results of the Risk Matrix, a management approach can then be devised to reflect both the risk rating and the monetary value of the tree/treescape.

The Risk Assessment Matrix is now included in Council’s Green Streets Policy which was endorsed by Council on 26 August 2014.

Within the Policy, Council has developed a procedure which forms the basis of street tree management within Knox. It notes that street trees will not be removed unless a street tree assessment has been completed, which gives consideration to:

• Tree Retention Value

• Monetary value assessment of the tree – using an industry recognised method of evaluation (the City of Melbourne Method)

• Assessment of liabilities – using the Risk Assessment Framework


(cont’d)

Importantly, the Green Streets Policy recognises Council’s objectives in the management of public risk through the application of industry recognised best practice arboricultural standards. This includes the undertaking of scheduled inspections following the industry recognised Visual Tree Assessment (VTA) and meeting the requirements of Council’s Road Management Plan and the relevant legislative requirements.

2.2 Extent and location of Corymbia maculata avenues in local streets, including previously removed avenues.

Based on Council’s street tree audit data (2002) and Council Officer’s records, to date approximately 470 Corymbia maculata have been removed with Collector Roads accounting for 73% and Access Roads, 27%. Most have been removed in the past five (5) years.

It estimated that a further 169 Corymbia maculata remain in local streets across the municipality. Refer Table 1.

Suburb Street Name Road Hierarchy Classification

Tree Quantity Status

Rowville Cairn Curren Cl Access 9 Removed Rowville Deschamp Ct Access 9 Removed Rowville Goulburn Dr Access 87 Removed Rowville Keiwa Pl Access 9 Removed Rowville Robina Ct Access 6 Removed Rowville Tali Karng Cl Access 9 Removed Rowville Dandelion Dr Collector 97 Removed Rowville Eildon Pde Collector 135 Removed Rowville Lakeside Blvd Collector 87 Removed Rowville St Lawrance Way Collector 22 Removed Ferntree Gully Outlook Ct Access 34 Lysterfield Herman Ct Access 5 Lysterfield Palmerston Rd Access 39 Lysterfield Regency Tce Access 13 Rowville Jamieson Ave Access 5 Rowville Lawncliffe Ct Access 8 Rowville Liddamore Ct Access 13 Rowville Shady Gr Access 9 Rowville Tamboon Dr Access 5 Rowville Winnipeg St Access 21 Wantirna South Alana Ct Access 8 Wantirna South Coppelia St Access 9

Table 1: Quantity of Corymbia maculata in Local Streets – past and present.

Local streets are generally described as ‘Access Road’ as classified in Council’s Road Management Plan. Access Roads ‘provide access to abutting residential properties and/or fire truck access’ with ‘public amenity, safety and aesthetic aspects of these constructed roads take priority over speed and ease of movement of vehicles’.


(cont’d)

Of note, there are also Corymbia maculata located in Collector Roads and Link Roads. Collector Roads are defined as providing ‘connectivity to commercial and residential areas from link roads or directing from the VicRoads arterial network’. Link Roads are defined to ‘efficiently channel traffic through the municipality and to carry traffic between major commercial industrial and residential areas’. Collector Roads and Link Roads and the estimated numbers of Corymbia maculata are as shown in Table 2. This does not include roads controlled by VicRoads such as Mountain Hwy, Bayswater.

Rowville Bridgewater Way Collector 62

Wantirna South Harold St Collector 5 Rowville Karoo Rd Collector 50 Rowville Liberty Ave Collector 10 Wantirna South Cathies La Link 5 Rowville Fulham Rd Link 23 Rowville Taylors La Link 101

Table 2: Quantity of Corymbia maculata in Collector and Link Roads.

Of note, the streetscape associated with Taylors Lane is generally recognised as not only being one of the finest streetscapes in Knox, but also in the eastern suburbs of Melbourne. Refer Plate 1 and 2.

Plate 1 – Taylors Lane, Rowville


(cont’d)

Plate 2 – Taylors Lane, Rowville

2.3 Estimate Useful Life Expectancy of Corymbia maculata in the urban environment/ local streets

In general terms, Corymbia maculata has an urban Useful Life Expectancy (ULE) of 100+ years. To the best of Council’s knowledge, the majority of Corymbia maculata in Knox were planted approximately 30 years ago, therefore, the existing population has a potential Useful Life Expectancy of 70 years.

2.4 The arguments for and against for retaining existing avenues of Corymbia maculata in local streets.

The relative suitability of a tree in an urban environment is a subjective matter, as all trees species have perceived benefits and drawbacks. Below is a summary of the main arguments for and against retaining the existing avenues of Corymbia maculata in local streets:

Arguments For:

1. Neighbourhood Character – The majority of Corymbia maculata avenues in Knox comprise of mature trees which are approximately 30 years of age. Trees of this age and stature significantly contribute to the identity and amenity of a street. In addition, Corymbia maculata is a native tree which shares similar characteristics to that of Eucalyptus – an iconic Australian tree genus. Native trees, in particular iconic trees such as Corymbia and Eucalyptus create a sense of place.

2. Economic Benefits – Corymbia maculata is classified as a medium sized tree (expected urban height of 20m) and is considered long lived (100+ years). Long lived canopy trees such as Corymbia maculata are known to have numerous economic benefits. For example, tree shade reduces the impact of summer heat and can reduce roof temperatures, which in turn reduces energy consumption and utility bills. In addition, it


(cont’d)

has been well documented that domestic property values tend to be higher in streets that have an avenue of canopy trees.

It is further recognised that street trees have a direct economic value. The estimated value of the mature Corymbia maculata to Outlook Court for example is in the order of $16,000 each. This is based on the use of the City of Melbourne Tree Valuation Method – as outlined in Council’s Green Streets Policy. This places the value of the trees to Outlook Court in the order of $500,000. Placing a value of $10,000 per tree on the estimated 169 trees that remain would equate to an estimated value of $1,690,000.

3. Environmental Benefits – Canopy trees such as Corymbia maculata provide a number of known environmental benefits such as the ability to act as a wind buffer, the interception of storm water, the absorption of carbon as well as being an excellent source of habitat and food for native fauna.

4. Social Benefits – the community of Knox place significant emphasis on its green and leafy image. This has been reinforced through ongoing community consultations – the most recent being Knox@50. This benefit has been reinforced in a number of research papers into the social benefits of trees in the urban environment. These benefits include providing the community with a strong link to nature, which has been linked to an individual’s sense of wellbeing.

Arguments Against:

1. Community Safety – Council receives regular requests for tree pruning and removal due to perceived risks to public safety. Although unfounded, it is not uncommon for people to assume a direct correlation between tree height and an increase in risk to public safety. To this end, Council regularly receives regular requests for “topping” (removing the top of the tree) or removal of large canopy trees.

Furthermore, it could be argued that, if a person’s perception is that large trees equal an increase in risk to human safety, then it is reasonable to assume that that person would not reap the same social benefits (for example reduced stress levels) compared to a person who does not hold this perception. For some members of the community, large trees may lead to increased stress levels based on fear of a tree failure.

2. Direct Damage to Private and Public Infrastructure – There is a possibility that large trees increase the likelihood of direct infrastructure disruption. As a tree grows in diameter, the larger roots which anchor the tree extend further (this area is known as the structural root zone). In general, it is the tree roots in the structural root zone that are most likely to result in disruption to the immediate surrounding infrastructure:


(cont’d)

footpath bays, kerbs and roads. A typical structural root zone for a large mature tree is a radius of 2.5m plus.

3. Indirect Damage to Private and Public Infrastructure – There is a further possibility that large trees increase the risk of indirect tree related infrastructure damage. Council previously undertook a targeted removal of this species due to suspected contribution to indirect damage of residential properties in specific locations.

It is recognised however that many factors can contribute to indirect damage such as topography, climatic conditions (periods of drought), soil type, material quality and workmanship.

The use of the Risk Assessment Matrix is an evidence based tool that Council will use to determine the current and future risk ratings for direct and indirect damage.

4. Large Size – there is the perception that the Corymbia maculata is a tree that will ultimately grow too large in a local street environment. Whilst this species of tree will achieve a Useful Life Expectancy of 100 years, it is expected that in some cases, these trees will be removed before that time. This is based on the trees achieving a size that may ultimately present a risk to surrounding infrastructure. This may not occur for many years – and will be managed as a part of Council’s ongoing management of its street tree stock.

5. Leaf Litter and Bark Debris – Whilst this can be a perceived problem, all trees shed leaves and branches over the course of the year – with Council receiving requests from time to time in relation to both native and exotic trees. For both native and exotic trees, the loss of leaves can occur following periods of extreme temperature. This is a defence mechanism whereby a tree will shed leaves, bark and sometimes branches to reduce moisture loss through transpiration. This has been witnessed across the municipality to a number of streets in the past 4-5 years. It should not however be the basis to remove a healthy tree.

2.5 Options for replacing Corymbia maculata with an alternative tree species.

There are three possible scenarios that may be considered in regard to Corymbia maculata. These include retain and only remove when the trees exhibit signs of poor health or structure, pursue a staggered removal program, or pursue a direct removal program.

1. Retention – All low risk trees (healthy and structurally sound) within existing avenues of Corymbia maculata would be retained. Trees with a “Poor Retention value” (poor structure and/ or poor health) will continue to be removed through Council’s Proactive Zone Inspection program and Council’s Reactive Inspection program as per Council’s Green Streets Policy. This option is in keeping with the Council’s Liveable Streets Plan (2012-2022) and the Green Streets Policy (2014).


(cont’d)

2. Staggered Removal – This approach would involve the removal and replacement of selected trees at regular intervals (e.g. 5 years). The trees would be selected and removed based on their Useful Life Expectancy (ULE). A staggered approach minimises the adverse effects of canopy loss and allows for the ongoing establishment of new canopy during the process.

3. Bulk Removal – This would involve the removal of all remaining Corymbia maculata avenues in local streets (please see 2.2 for street locations and tree quantity). Whilst this approach has been followed previously, this was prior to Council endorsing its current policy position through the Green Streets Policy which includes the Risk Assessment Matrix.

3. CONSULTATION

Whilst there has been a community interest in trees such as Corymbia maculata and calls for their removal, it should be noted that this is not universal, and unlikely to reflect the views of all residents. Any initiative that would contemplate the staggered or bulk removal of these trees would need to be subject to a consultation process that would allow residents to subject to a comprehensive consultation process that would allow residents to consider all of the implications.

4. ENVIRONMENTAL/AMENITY ISSUES

Knox’s streetscapes and the trees within the streetscape are regarded as one of Council’s greatest assets and contribute to the green leafy image of Knox. Trees planted in streetscapes are Council assets and as such have both a monetary and aesthetic value associated with them. The benefits of a tree dominated streetscape are important to both Council and residents. The relative suitability of a tree in an urban landscape is a subjective matter and the environmental and aesthetic benefits provide much enjoyment for the local community. Trees provide a softening of the landscape and reduce the impacts of built form in residential areas.

Canopy trees are encouraged as they provide many environmental benefits such as improved air quality and biodiversity for birds and other local wildlife. In addition, studies have shown that avenues of trees can lower the temperature in individual streets in summer, thus, reducing utility costs and aid in the prevention/reduction of heat related illnesses.

It is known that at certain times of the year, particularly in extreme weather events, trees may shed; leaves, fruit, bark and limbs. However, as this is a response to an extreme event it is not sufficient reason alone to remove a tree, unless upon inspection a Council arborist determines the tree is unsafe.


(cont’d)


As trees are living entities, that grow and shed leaves and bark, there will continue to be implications associated with any tree planted in an urban environment. This is traded off against the significant value that street trees contribute to our green and leafy environment. Ongoing tree monitoring will continue to be funded through Council’s current operational budgets.

The cost of removing each mature Corymbia maculata through a large scale or bulk replacement program would be significant. The cost of removing each tree would be in the order of $700 each. The cost of replacing each tree would be in the order of $270 each. Based on an estimated 169 trees to local streets, this would be in the order of $164,000. This would not account for the inherent value of the trees.


Studies have shown that trees can have a positive impact on physical and mental health and improve social cohesion. Trees also benefit the population from an aesthetic, symbolic and sensory perspective. It is recognised however, that some residents may have a level of anxiety living in association with trees of the size of Corymbia maculata – irrespective of the trees health and condition.

7. RELEVANCE TO CITY PLAN 2013-17 (INCORPORATING THE COUNCIL PLAN)

The following elements of the Council Plan relate to this issue:

Sustainable Natural Environment – Knox City Council will be a leader in environmentally sustainable management, producing a healthier local environment, a green and leafy municipality, and sustainable living opportunities for all.

Attractive and Vibrant Places – Knox will have a village community feel with access to ‘big city’ facilities, neighbourhood parks and open space. Development will be targeted around activity centres, with significant landscape and cultural heritage sites preserved, through quality urban and landscape design standards.

8. CONCLUSION

In response to a Council Call Up Item in relation to Corymbia maculata in local streets, the higher level analysis, arguments for and against retention of this species and options for transitioning to an alternate tree species have been considered.


(cont’d)

Based on this higher level analysis, it is recommended that in keeping with Council’s exiting policies the existing avenues of Corymbia maculata be retained and that “Poor Retention Value” trees continue to be removed through Council’s Proactive Zone Inspection program and Council’s Reactive Inspection program. Replacement tree species will be smaller in size and of similar visual appearance to maintain aesthetic continuity.

For a comprehensive analysis, it is recommended that a more detailed audit of each of the avenues be undertaken to determine individual tree health and structure and Useful Life Expectancy.

9. CONFIDENTIALITY

There are no confidential issues associated with this report.

Report Prepared By: Coordinator – Active Open Space (Kathy Hynes)

Report Authorised By: Director – Engineering & Infrastructure (Ian Bell)


DOBSON WARD

8.2 OUTLOOK COURT TREE REMOVAL - PETITION

SUMMARY: Coordinator – Passive Open Space (Peter Carlos)

This report is re-presented following the resolution from the 26 May 2015 Council meeting to defer this matter to the Ordinary Council Meeting of the 23 June 2015. This report is in response to a petition tabled at the Council meeting on 24 March 2015 requesting the removal of Corymbia maculata (Spotted Gum) trees from the naturestrips of Outlook Court, Ferntree Gully.

RECOMMENDATION

That Council:

1. retain the existing Corymbia maculata (Spotted Gum) avenue in Outlook Court, Rowville, and continue to monitor as a part of Council’s inspection program;

2. deadwood the identified trees and replace the three Corymbia maculata trees identified as having poor health or structure with Lophostemon confertus;

3. apply additional street sweeping services under Council’s 2014-2015 New Operational Initiatives; and

4. respond to the residents within Outlook Court in relation to their request to remove all the Corymbia maculata and replant with another species.

1. INTRODUCTION

At the Ordinary Meeting of Council on the 24 March 2015, a petition was tabled signed by 25 signatories representing 25 of 26 properties in Outlook Court, Ferntree Gully. The petition requested Council remove the avenue of Corymbia maculata (Spotted Gum) in Outlook Court and replant with a different tree species.

The petitioners are requesting the removal of the avenue based on the following summary of points raised in the petition:

• The residents are of the belief the tree species are an inappropriate species for a naturestrip.

• Danger of branches falling on ratepayer’s properties and the risk of trips and falls.

• The volume of tree related debris (dropped leaves, bark, etc) blocking street gutters, spouting and downpipes.

• Tree related infrastructure damage both private and Council.

94 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.2 Outlook Court Tree Removal – Petition (cont’d)

2. DISCUSSION

The subdivision associated with Outlook Court, Ferntree Gully, was constructed approximately 23 years ago (Figure 1). It is believed the street trees were planted shortly after. The court is largely planted out with Corymbia maculata (Figure 2). Avenues of singular species are often planted to create a uniform streetscape appearance.

Figure 1: Map of Outlook Court Residential Area

Figure 2: Outlook Court


Corymbia maculata (Spotted Gum) is native to Australia and is classified as a medium to large sized tree (15-20m in height). It has a medium to fast growth rate and is known to attract bird life. Upon receipt of the petition to remove the Corymbia maculata, Council undertook an internal tree assessment. An independent arborist was also commissioned to undertake a tree assessment. The findings of the assessments are as follows:

• There are a total of 35 trees within Outlook Court all of which are Corymbia maculata except for one Melaleuca hypericifolia.

• In general, the street trees in Outlook Court are mature in terms of age, in good health, of good structure and have an average Useful Life Expectancy (ULE) of 15+ years.

• 23 trees were identified as requiring minor deadwood removal and a further 3 trees were identified for removal due to poor health and/or poor structure. It is suspected that one of these trees may have been poisoned.

As noted, the majority of the trees in Outlook Court are in good health and have good structure. Trees with these attributes are considered to be a valuable asset to the community and therefore, worthy of retention as per Council’s Green Streets Policy (endorsed in August 2014).

It is proposed that the three trees identified for removal be replaced with a different tree species - Lophostemon confertus. This tree is a smaller growing native evergreen tree which is in keeping with, and will complement, the existing streetscape character.

Of note, the use and management of Corymbia maculata (Spotted Gum) as a street tree has been a matter of consideration by Council over the past 2-3 years (eg Goulburn Drive, Rowville, Lakeside Boulevard, Rowville and Dandelion Drive, Rowville). To this end Council endorsed a Call Up item at the March Ordinary Meeting of Council for a report to be prepared for the June Ordinary Meeting of Council in regard to the use of Corymbia maculata in local streets. Refer below:

‘That a report be prepared for the June 2015 Ordinary Meeting of Council that outlines:

• The extent of Corymbia maculata (Spotted Gum) avenue planting to local streets – including where they have been removed.

• The estimated expected useful life of the Corymbia maculata avenue planting to local streets.

• An outline of the arguments for and against Corymbia maculata (Spotted Gum) avenue planting to local streets that takes into account environmental, social and economic considerations – including the ultimate size of these trees.

• Options for the possible transition to an alternative street tree species.’


2.1 Maintenance and Associated Requests

Since the introduction of Council’s Works Order system (2004) there have been a total of 23 tree related requests for Outlook Court and these are summarised as follows:

Litter/Clearing - 1 Tree removal - 5 Stump removal - 3 Fallen limb - 9 Street Tree Pruning - 3 Vandalism - 1 Tree Planting - 2

These requests have been followed up through Council’s Operations Department with action taken as appropriate.

The majority of tree related requests received over the past eleven years are fallen tree limbs or tree removal requests. In addition, there were a number of the tree pruning requests. Upon inspection however, the trees were found to be healthy and structurally sound with no works required in most cases.

In regard to the leaf litter, all trees shed leaves and branches over the course of the year – with Council receiving requests from time to time in relation to both native and exotic trees. For both native and exotic trees, the loss of leaves can occur following periods of extreme temperature This is a defence mechanism whereby a tree will shed leaves, bark and sometimes branches to reduce moisture loss through transpiration. This has been witnessed across the municipality to a number of streets in the past 4-5 years.

2.2 Damage to Infrastructure – Private and Council

To date, there have been no root related infrastructure claims, however, one tree related insurance claim has been filed against Council for tree limb failure. This claim is still pending.

As part of the tree inspection process in preparing this report, an assessment was conducted of the surrounding infrastructure for evidence of tree related infrastructure damage. It is noted that the naturestrips to Outlook Court are 3.5m wide, which is seen to be relatively large compared with the average (eg. Goulburn Drive average 2.4m, Lakeside Boulevard average 2.6m and Dandelion Drive average 2.6m). This provides a good growing environment for these trees.


At the time of inspection (10 April 2015), a number of small sections of footpath were noted to have experienced minor lifting, however, only one section of footpath exceeded Council’s intervention levels for rectification works.

In the previous years, there has been a significant rise in both media attention and resident interest in regard to Corymbia maculata (Spotted Gum) planted on Council naturestrips. As a result, Council developed a Street Tree Infrastructure Risk Assessment Matrix to aid in determining the likelihood of both current and future tree related infrastructure disruption. This matrix was endorsed by Council in August (2014) as part of Council’s Green Streets Policy.

The attributes for Outlook Court were inputted into the Street Tree Infrastructure Risk Assessment Matrix. The overall infrastructure risk rating for Outlook Court was deemed to be ‘Minor’. A Minor rating means that no action is required and that the trees will continue to be monitored.

3. CONSULTATION

Consultation has taken place with the relevant departments including Parks Services and Operations.

In regards to the residents of Outlook Court, Council will notify the lead petitioner via letter outlining the decision of the Council.


Knox’s streetscapes and the trees within the streetscape are regarded as one of Council’s greatest assets and contribute to the green leafy image of Knox. The benefits of a tree dominated streetscape are important to both Council and residents. The relative suitability of a tree in an urban landscape is a subjective matter and the environmental and aesthetic benefits provide much enjoyment for the local community. Trees provide a softening of the landscape and reduce the impacts of built form in residential areas.

Canopy trees are encouraged as they provide a range of environmental benefits including: improved air quality, shading in warm weather which reduces cooling costs and emissions in homes and vehicles, as well as providing biodiversity for birds and other local wildlife.

At certain times of the year, a number of tree species may cause leaf, nut and bark litter. This in itself is a common problem within any urban area and as articulated in Council’s Green Streets Policy, is not sufficient reason to remove a tree.



As trees are living entities, that grow and shed leaves and bark, there will continue to be implications associated with any tree planted in an urban environment. This is traded off against the significant value that street trees contribute to our green and leafy environment. Ongoing tree monitoring of Outlook Court will continue to be funded through Council’s current operational budgets. The estimated value of the mature Corymbia maculata to Outlook Court is in the order of $16,000 each. This is based on the use of the Melbourne Tree Valuation Method – as outlined in Council’s Green Streets Policy. This places the value of the trees to Outlook Court in the order of $500,000.

The cost of removing each mature Corymbia maculata would be in the order of $700 each. The cost of a replacement tree would be in the order of $270 each. This is based on recent removal and replacement costs at Dandelion Drive, Rowville.

Council made provision for additional sweeping across the municipality under Council’s 2014 – 2015 Budget for New Operational Initiatives. The funding was for ‘Additional reactive street sweeping to appropriately manage additional leaf litter that results from extreme weather’ with funds of $30,000 provided for ongoing.


Studies have shown that trees have a positive impact on physical and mental health and improve social cohesion. Trees also benefit the population from an aesthetic, symbolic and sensory perspective.



Sustainable Natural Environment – Knox City Council will be a leader in environmentally sustainable management, producing a healthier local environment, a green and leafy municipality, and sustainable living opportunities for all. Attractive & Vibrant Places – Knox will have a village community feel with access to ‘big city’ facilities, neighbourhood parks and open space. Development will be targeted around activity centres, with significant landscape and cultural heritage sites preserved, through quality urban and landscape design standards.


8. CONCLUSION

Whilst Council acknowledges that a large percentage of the residents within Outlook Court wish to have their trees removed and replaced with a different species, below are the recommendations for Outlook Court:

• Retain the existing avenue of trees. The majority of the trees in Outlook Court have been found to be in good health and have good structure; therefore, the level of risk associated with these trees can be classified as low both in terms of public safety and infrastructure damage. In keeping with Council’s Green Streets Policy and Liveable Streets Plan, healthy avenues of trees provide many benefits to the community and therefore, should be retained. In addition, this avenue will be continually monitored through Council’s Proactive and Reactive Inspection Programs.

• Undertake recommended works. Remove and replace the three trees identified for removal and remove the deadwood from a further 23 trees.

• Monitor for potential infrastructure issues. Outlook Court has been assessed for tree related infrastructure risk using Council’s Street Tree Infrastructure Risk Assessment Matrix; the overall risk rating for Outlook Court is ‘Minor’ meaning the trees will continue to be monitored.

• Outlook Court be included for extra street sweeping services.

Maintaining street trees is a constant challenge. All trees will shed leaves and branches over the course of the year. The rate of leaf loss can increase in periods of extreme temperature as trees shed leaves in order to reduce moisture loss through transpiration. This has been witnessed, not only in Outlook Court but across the municipality, in a number of streets over the past 4-5 years.

Council understands there is an ongoing maintenance requirement associated with street trees. The benefits that a healthy tree avenue provides to the residents in a street outweigh these requirements. Healthy tree avenues should be retained as part of Council’s streetscapes as identified in Council’s Liveable Streets Plan and Green Streets Policy (2014).

9. CONFIDENTIALITY


Report Prepared By: Coordinator – Passive Open Space (Peter Carlos)

Report Authorised By: Director – Engineering & Infrastructure

(Ian Bell)


TAYLOR WARD

8.3 TRISHA DRIVE AND MAREE COURT TREE REMOVAL – PETITION

SUMMARY: Coordinator – Active Open Space (Kathy Hynes)

This report is in response to a petition tabled at the Council meeting on 28 April 2015 requesting the removal of Angophora costata trees from the nature strips of Trisha Drive and Maree Court, Rowville.

RECOMMENDATION

That Council:

1. retain the existing Angophora costata (Smooth-Barked Apple) avenue in Trisha Drive and Maree Court, Rowville, and continue to monitor it as part of Council’s proactive inspection program;

2. deadwood and prune the identified trees and replace the three trees identified as having poor health and/ or structure;

3. repair Council infrastructure that exceeds intervention;

4. apply additional street sweeping under Council’s 2014/15 New Operating Initiatives; and

5. respond to the lead petitioner in regard to Council’s decision.

1. INTRODUCTION

At the Ordinary Meeting of Council on the 28 April 2015, a petition was tabled signed by 21 signatories representing 29% (21 of 73) properties in Trisha Drive and Maree Court, Rowville. The petition requested Council remove the avenue of Angophora costata (Smooth-Barked Apple) in Trisha Drive and Maree Court and replant with a different tree species.

The petitioners are requesting the removal of the avenue based on the following:

• Inappropriate tree species for a nature strip: the residents are of the belief that the tree species is magnificent but inappropriate for a suburban street.

• Volume of tree related debris: the residents are of the belief that the trees have become a nuisance due to the volume of tree debris (dropped leaves, bark, nuts, etc). The debris fills their gardens, driveways, spouting, gutters, nature strip and roads which has led to blocked, overflowing gutters in times of heavy rain.

101 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.3 Trisha Drive and Maree Court Tree Removal - Petition (cont’d)

• Tree related infrastructure damage: the residents have concerns that the roots from nature strip trees are a potential hazard to residential house footings and cause direct damage to Council footpaths.

• Public safety: the residents are concerned that fallen gum nuts may result in a dangerous slip resulting in serious injury.

2. DISCUSSION

Trisha Drive and Maree Court are located in Rowville: The subdivision associated with Trisha Drive and Maree Court was constructed approximately 17 years ago (see Figure 1), with the street trees planted shortly after. Both streets were predominantly planted with Angophora costata (see Figure 2 & 3). Council often plants avenues of singular species to create a uniform streetscape appearance.

Figure 2: Map of Trisha Drive and Maree Court Residential Area

Figure 3: Trisha Drive Streetscape


2.1 Tree Species Information

Angophora costata is the dominant tree in Trisha Drive and Maree Court. The tree is: native to Australia, evergreen with an upright and spreading habit, long living and reaches an average height of 15 metres in Knox.

In regards to location suitability, Angophora costata is considered an appropriate tree to plant in nature strips of 1.5 metres plus in width. In terms of environmental benefits, Angophora costata is known for being a source of food and habitat for native fauna, insects, butterflies and birds. In addition, the evergreen foliage provides shade in the summer that reduces the heat effect on the urban area and the large canopy acts as a wind buffer and frost protector in winter as well as assisting in stormwater management. It is considered to be an ideal street tree species and has been used extensively as such, not only across Knox, but also other municipalities.

2.2 Tree Audit Findings and Recommendations

Upon receipt of the petition, Council undertook an internal tree assessment report and commissioned an independent arborist to undertake a tree assessment report of the trees.

The internal and independent reports were consistent in findings in regards to: visual tree assessment of health and structure, tree removal recommendations and deadwood identification. The independent report recommended an aerial inspection for 3 trees to determine the structural integrity of a number of branch attachments. The internal report identified 7 trees that required ‘uplifting’- pruning to achieve specific height clearances over footpaths and roads.

Figure 3: Maree Court Streetscape


The overall findings of the reports are as follows:

• Total number of trees: 67 trees, 60 of which are Angophora costata.

• The average nature strip width is 2 metres.

• Tree Condition: In general the trees are: semi mature in terms of age class, in good health, of good structure and have an average Useful Life Expectancy (ULE) of 15+ years.

• Aerial Inspection: the three trees (11, 31& 38 Trisha Drive) inspected were found to have structurally sound branch attachments.

• Recommended Works: 38 trees were identified as requiring minor deadwood removal, 7 trees requiring uplifting to give appropriate clearance space and 3 trees were identified for removal due to poor health and /or poor structure.

As noted, the majority of the trees in Trisha Drive and Maree Court are in good health and have good structure, trees with these attributes are considered to be a valuable asset to the community and therefore, worthy of retention as per Council’s Green Streets Policy (endorsed in August 2014).

It is proposed that the three trees identified for removal be removed and replaced with the same tree species Angophora costata in the next planting period (May 2016).

2.3 Maintenance and Associated Requests

Since the introduction of Council’s Works Order system (2004) there have been a total of 39 tree related requests (average of 3.5 requests per year) for Trisha Drive and Maree Court. The specific requests and the action taken is summarised as follows:

Tree No hazard/ Tree or stump pruned No action removed

Litter/Clearing 4 1 0 Tree removal 1 1 4 Infrastructure damage 0 6 0 Stump removal 0 0 6 Beetles in tree 0 2 0 Street Tree Pruning 8 2 0 Uneven nature strip 0 2 0 Tree Planting 0 1 0 Tree Poisoned 0 1 0


The majority of tree related requests received over the past eleven years were tree pruning requests. There were however a number of requests relating to suspected tree related infrastructure damage (discussed in 2.4) and tree removal. In regards to tree removal requests, at the time of the inspection, Council’s arborist deemed that the trees were healthy and structurally sound with no works required. In regard to the leaf litter, all trees shed leaves and branches over the course of the year – with Council receiving requests from time to time in relation to both native and exotic trees. For both native and exotic trees, the loss of leaves can occur following periods of extreme temperature. This is a defence mechanism whereby a tree will shed leaves, bark and sometimes branches to reduce moisture loss through transpiration. This has been witnessed across the municipality to a number of streets in the past 4-5 years.

2.4 Damage to Infrastructure – Private and Council

To date, there have been two root related infrastructure requests. One request resulted in a root barrier being installed. The other request was not pursued as no works were deemed necessary following inspection.

As part of the tree inspection process in preparing this report, an assessment was conducted of the surrounding infrastructure for evidence of tree related infrastructure damage. At the time of inspection (6/5/2015), a number of small sections of footpath were noted to have experienced minor lifting, however, only 3 footpath bays and 2 sections of kerb/guttering exceeded Council’s intervention levels for rectification works.

In the past five years, there has been a rise in both media attention and resident interest in regard to Corymbia maculata (Spotted Gum) trees planted on Council nature strips. As a result, Council developed a Street Tree Infrastructure Risk Assessment Matrix, to aid in determining the likelihood of both current and future tree related infrastructure disruption. This matrix was endorsed by Council in August (2014) as part Council’s Green Streets Policy.

The attributes for Trisha Drive and Maree Court were inputted into the Street Tree Infrastructure Risk Matrix. The overall infrastructure risk rating for Trisha Drive and Maree Court was deemed to be ‘Minor’. A Minor rating means the trees will continue to be monitored and will be re-evaluated as necessary.


3. CONSULTATION

Consultation has taken place with the relevant departments including Parks Services and Operations.

In regards the residents of Trisha Drive and Maree Court, Council will notify the lead petitioner via letter outlining the decision of the Council.


Knox’s streetscapes and the trees within the streetscape are regarded as one of Council’s greatest assets and contribute to the green leafy image of Knox. The benefits of a tree dominated streetscape are important to both Council and residents. The relative suitability of a tree in an urban landscape is a subjective matter and the environmental and aesthetic benefits provide much enjoyment for the local community. Trees provide a softening of the landscape and reduce the impacts of built form in residential areas.

Canopy trees are encouraged as they provide a range of environmental benefits including: improved air quality, shading in warm weather which reduces cooling costs and emissions in homes and vehicles, as well as providing biodiversity for birds and other local wildlife.

At certain times of the year, a number of tree species may cause leaf, nut and bark litter. This in itself is a common problem within any urban area and as such, is not valid reason to remove a tree.


As trees are living entities, that grow and shed leaves and bark, there will continue to be implications associated with any tree planted in an urban environment. This is traded off against the significant value that street trees contribute to our green and leafy environment. Ongoing tree monitoring of Trisha Drive and Maree Court will continue to be funded through Council’s current operational budgets.

The estimated average value for an Angophora costata in Trisha Drive and Maree Court is in the order of $10,000. This is based on the use of the City of Melbourne Tree Valuation Method – as outlined in Council’s Green Streets Policy. This places the value of the Angophora costata in Trisha Drive and Maree Court in the order of $600,000.

The cost of removing each mature tree would be in the order of $700 each. The cost of a replacement tree would be in the order of $270 each. This is based on recent removal and replacement costs at Dandelion Drive, Rowville.


Council made provision for additional sweeping across the municipality under Council’s 2014 – 2015 Budget for New Operational Initiatives. The funding was for ‘Additional reactive street sweeping to appropriately manage additional leaf litter that results from extreme weather’ with funds of $30,000 provided for ongoing.


Studies have shown that trees have a positive impact on physical and mental health and improve social cohesion. Trees also benefit the population from an aesthetic, symbolic and sensory perspective.



Sustainable Natural Environment – Knox City Council will be a leader in environmentally sustainable management, producing a healthier local environment, a green and leafy municipality, and sustainable living opportunities for all. Attractive & Vibrant Places – Knox will have a village community feel with access to ‘big city’ facilities, neighbourhood parks and open space. Development will be targeted around activity centres, with significant landscape and cultural heritage sites preserved, through quality urban and landscape design standards.

8. CONCLUSION

Whilst Council acknowledges that 29% of the residents within Trisha Drive and Maree Court wish to have their trees removed and replaced with a different species, below are the recommendations for Trisha Drive and Maree Court:

• Retain the existing avenue of trees. The majority of the trees in Trisha Drive and Maree Court have been found to be in good health and have good structure, thus, the level of risk associated with these trees can be classified as low in terms of public safety. In addition, this avenue will be continually monitored through Council’s Proactive and Reactive Inspection Programs. In keeping with existing policies healthy avenues of trees provide many benefits to the community and therefore, should be retained.

• Undertake recommended works. Replace the three trees identified for removal, remove the deadwood from a further 38 and uplift 7 trees. Replace three footpath bays and two sections of kerb/guttering.


• Trisha Drive and Maree Court have been assessed for tree related infrastructure risk using Council’s Street Tree Infrastructure Risk Assessment Matrix; the overall risk rating for Trisha Drive and Maree Court is ‘Minor’. A Minor rating means the trees will continue to be monitored and will be re-evaluated as necessary.

Maintaining street trees is a constant challenge; all trees will shed leaves and branches over the course of the year. The rate of leaf loss can increase in periods of extreme temperature as trees shed leaves in order to reduce moisture loss through transpiration. This has been witnessed, not only in Trisha Drive and Maree Court but across the municipality, in a number of streets in the past 4-5 years.

Council understands there is an ongoing maintenance requirement associated with street trees. The benefits that a healthy tree avenue provides to the residents in a street outweigh these requirements. Healthy tree avenues should be retained as part of Council’s streetscapes as identified in Council’s Liveable Streets Policy 2012-22 and Green Streets Policy (2014).

9. CONFIDENTIALITY


Report Prepared By: Coordinator – Active Open Space (Kathy Hynes) Report Authorised By: Director – Engineering & Infrastructure

(Ian Bell)


ALL WARDS

8.4 ALTERNATIVES TO BUILDING STRUCTURES FOR COMMUNITY AND SPORTING USE

SUMMARY: Facilities Senior Project Delivery Officer – John Williams

This report has been prepared in response to a Call Up Item (14.2) from the Council meeting of 24 March 2015, requesting ’that a report be prepared for the June 2015 Ordinary Meeting of Council on alternatives to building structures within Knox for community and sporting use.

RECOMMENDATION

That Council:

1. receive this Call Up Item report in regard to alternatives to building structures for community and sporting use; and

2. refer this matter to a Confidential Issues Briefing Meeting of

Council for further consideration.

1. INTRODUCTION

This report responds to a Call Up Item from the Ordinary Meeting of Council on 24 March 2015 requesting:

‘That a report be prepared for the June 2015 Ordinary Meeting of Council on alternatives to building structures within Knox for community and sporting use, including pre-fabricated structures, modular buildings, shipping containers and any other innovative construction method that could bring savings to Knox ratepayers. Such investigation to include (but not be limited to) male and female change rooms with male and female toilets attached, sport pavilions, community hubs and adult education rooms.’



109 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.4 Alternatives to Building Structures for Community and Sporting Use

(cont’d)

2. DISCUSSION

The costs associated with the provision of Community Buildings have risen markedly in the past decade, due in part to changes in the regulatory environment such as Disability Discrimination Act (DDA) requirements, Fire Protection/Occupant Safety and Energy Efficiency requirements.

Commercial building costs have escalated disproportionately against domestic building costs, which have remained relatively stable owing to a lower level of regulatory requirement, but also due to production techniques such as standardised housing design allowing mass production of building elements, and bulk building programs. It is possible to build a standard plan house for as little as $1,000 per square metre, whereas a commercial building will typically cost between $2,100 and $3,600 per square metre.

Due to these escalating costs, Council is considering alternative building solutions to reduce these costs to a sustainable level.

By definition, alternative commercial buildings fall into three main categories – Temporary Relocatable Buildings (TRBs), Modular Construction Buildings (MCBs) and Innovative Building Methodology. This report does not consider domestic alternative buildings.

2.1 Temporary Relocatable Buildings (TRBs)

Temporary Relocatable Buildings are generally considered to be service buildings such as site toilets, site offices, short term amenities (shower/change), as well as shipping containers for storage. Council utilises these types of buildings, mainly for construction sites and for temporary provision of amenities when existing structures are being upgraded/replaced.

An example of this is at Ambleside Homestead where Council demolished an old building which had been occupied by the Knox Historical Society. Council installed two TRB’s on this site to provide administration and amenities facilities, until a new facility is designed and constructed. Refer Plate 1. The cost of these temporary facilities is approximately $13,500 per annum. The outright purchase cost of these two TRB’s is around $35,000. Further, Council have purchased two other TRB’s (shipping containers) to provide document storage facilities for the Knox Historic Society at a cost of $9,000. Refer Plates 1 and 2.

These costs are exclusive of extra works required such as ramp access, roofing over the containers, air conditioning/central heating and internal fit-out items.


(cont’d)

Plate 1 – Temporary Relocatable Buildings at Ambleside - The office structure depicted can be regarded as a Class 9 building, whilst the shipping containers are Class 10 structures. Note the access ramps and roof structure above the shipping containers.

Plate 2 – Temporary Relocatable Buildings at Ambleside – shipping container used for archive storage.

Shipping containers have historically been utilised by a number of tenant clubs at recreation reserves for storage purposes and in many cases, these have been installed without consultation or approval from Council. The use of these containers are not encouraged by Council, due to attendant environmental and OH&S issues and the fact that these are rarely temporary solutions but become an ongoing and arguably economically viable storage solution for some tenant clubs. Refer Plate 3.


(cont’d)

Plate 3 - Shipping containers used as ‘temporary’ storage at Rowville Recreation Reserve.

2.2 Modular Construction Buildings (MCBs)

Modular Construction Buildings have historically been utilised in remote areas or where the requirement is for a definite life span, such as mining camps and would include office/administration blocks, amenities and accommodation. In recent years, this type of building has been more prevalent in the urban environment, notably in the education industry and to a lesser extent, local government. To this end, there has been a rapid growth in the public amenity building industry, particularly in the area of public toilets. These buildings are factory prefabricated and come in a range of designs to suit different requirements, including Disability Discrimination Act (DDA) compliant models. More recently, this type of construction use has expanded to include a range of facilities for sporting and community use.

These structures are typically lightweight with timber framing and metal cladding and are usually cheaper than a purpose built structure that has been specifically designed to meet requirements that cannot be offered by MCBs. As the name implies, these buildings are constructed using prefabricated modules which are transported to site and then assembled together.

Council have installed two of these structures, at Knox Community Gardens and The Knox Aero Club, where usage is relatively limited and lack of public exposure dramatically reduces the incidence of vandalism and inappropriate behaviour. They consist of one or two Unisex DDA compliant modules and dependant on the configuration, typically cost $55,000 for the single module (Knox Aero Club) or $75,000 for a double module (Knox Community Gardens). The public toilets at the Tim Neville Arboretum cost in the order of $190,000 which included solar panels, security cameras, lighting and utility connections. Refer Plates 4 and 5.


(cont’d)

Plate 4 - Twin module MCB (toilets) at Knox Community Gardens.

The type of structure used at the Knox Community Gardens is not considered appropriate in high use locations or areas prone to vandalism. Further, modular/prefabricated buildings typically have a maximum 20-25 year lifespan as against a minimum 50 years for a purpose built structure. They also have higher maintenance costs.

Plate 5 - Council’s current style public toilet at the Tim Neville Arboretum using modular construction. Similar facilities have also been constructed at Lewis Reserve, Basin Triangle, Boronia Park and Mountain Gate Shopping Centre.


(cont’d)

The Shire of Yarra Ranges utilise these structures quite extensively, as a means of providing amenities in locations where permanent structures are viewed as unsuitable due to environmental concerns.

The City of Greater Geelong are currently exploring the use of a MCB as a sporting pavilion, utilizing twelve modules measuring 3.6 metres by 9.6 metres to achieve a standard 415 square metre pavilion featuring two change rooms with attendant amenities, social space and storage facilities. The delivered to site and assembled cost is around $1,800 per square metre, but does not include infrastructure or service provision costs. This structure will meet the minimum building performance standards as required by the Building Code (NCC). It is anticipated that Council’s requirements in regard to sustainable building design and performance, particularly in regards to energy efficiency, would raise the cost.

Further, there are questions about the use of these type of structures for sporting activities in the medium to long term due to the high level of wear and tear inflicted by sports activities and the resultant maintenance costs. As well, the associated costs, eg. sewer, power, drainage and compliance issues will need to be included, irrespective of the building design.

2.3 Innovative Building Methodology (IBMs)

Council has been exploring innovative building methodology and alternative building technologies for a number of years, with a view to embracing holistic solutions rather than a selective approach based on immediate expediency. An example of this is the soccer pavilion at the Knox Regional Sports Park.

Sustainable building solutions should not only consider the obvious requirements such as fit for purpose design but also energy efficiency, accessibility and economic sustainability. The maintenance, periodical building elements renewal and energy/water costs calculated over the entire life of the building are a major financial burden to Council, which can often outweigh the initial capital costs of the buildings themselves.

Buildings should, where possible, also be designed to be ‘future proof’, allowing for demographic changes that may require a building’s current use to be discontinued, or to incorporate a multi-use purpose. Many of Council’s buildings are dedicated to single purpose use such as, sports pavilions, which are largely unoccupied during week days.

Multi-purpose buildings, such as, Community Hubs utilising state of the art methodologies have the potential to dramatically reduce the ever increasing cost pressures facing Council. It is entirely feasible to reduce the lifecycle costs of correctly designed and constructed buildings by as much as 50 – 60%.

An example of this is the Hindmarsh Shire Council Administration Facility. The capital outlay for this building was $4.5 million, providing an additional 2,200 square metres of floor space. Refer Plate 6.


(cont’d)

Plate 6 – Hindmarsh Council. This facility was designed to double the capacity of the operational needs of Council, and has reduced energy consumption by over 60%. It features underground thermal heat exchange technology combined with solar energy capture, natural lighting and ventilation and solar hot water.

Economically sustainable building technology should not just embrace Environmentally Sustainable Design (ESD) principles to reduce energy costs, but consider construction methods and materials that provide meaningful reductions in on-going lifecycle maintenance and element renewal costs.

2.4 Building Lifecycle Costs

Building lifecycle costs include the initial capital costs of construction of the building, operational costs such as energy and water use, maintenance and periodical renewal of building elements, and end of life disposal costs.

It is important to note that the initial design and construction methodology of any building will have a significant bearing on the total lifecycle costs associated with the building. A sample lifecycle cost analysis on a Children’s Services building, such as Illoura House in Ferntree Gully, indicates that the ongoing costs, including energy and cyclic elements renewal, is approximately $17,000 p.a. Projected over a 50 year lifespan this amounts to $850,000, excluding CPI increases.

2.5 Regulatory Environment

Since 2010, a substantial number of changes occurred to the Building Code of Australia, now called the National Construction Code (NCC). These changes have included the embedding of Australian Standard 1428 (2009), relating to enhanced DDA requirements, and upgraded requirements to building performance standards including energy efficiency.


(cont’d)

Council’s community buildings generally fall into three categories or classes, being either Class 5, Class 9 or Class 10 structures, dependant on size and intended use. Under the NCC, Class 10 structures such as storage facilities, coaches boxes at sporting reserves of under 10 square metres do not require building permits, whereas a veranda or covered viewing area over 10 square metres is required to be permitted. This would include structures such as shipping containers and many types of TRB’s.

Class 5 buildings used for office/administration purposes and Class 9 Buildings such as sports pavilions and children’s services’ buildings are required to meet far more stringent levels of compliance than Class 10 structures, therefore, converting a Class 10 structure to a Class 5 or 9 building is both difficult and not cost effective.

2.6 Cost Impacts of Regulatory Changes

An example of the cost impacts of regulatory change would be when tenant sports clubs advocate for an upgrade to an existing pavilion, typically being a request for the addition of social space. This triggers an automatic requirement under the NCC for the pavilion to be upgraded to current standards, including provision for DDA accessible change rooms and amenities.

This results in the whole building requiring an upgrade, which can run into many hundreds of thousands of dollars. In many cases, this is not feasible and it is more economically viable to demolish the existing building and construct a new one which is commensurate with current regulatory requirements.

3. CONSULTATION

Inter-departmental consultation, particularly between Facilities and Building Services departments has been on-going for many years in regards to the use of TRB’s and MCBs within Council.

Further consultation occurs with other departments such as Leisure Services and Open Space, where temporary or alternative buildings have been proposed, to determine the suitability of the proposed buildings.


TRBs and MCBs do not generally meet the requirements of Council’s Environmentally Sustainable Design (ESD) Policy, especially from an energy efficiency perspective.

Council requires that TRBs such as shipping containers are modified to provide roof plumbing connected to legal points of discharge to prevent erosion and that MCBs are legally connected to all required services such as power, drainage and sewer. MCBs are also required to comply with the provisions of the NCC and Australian Standards, particularly AS 1428 (DDA), which limits their practicality.


(cont’d)

Council are now encouraging clubs to utilize properly constructed storage solutions that provide the storage capacity required but also provide an acceptable level of visual amenity.


The use of TRBs and MCBs can offer some initial financial benefits but as a medium to long term solution, the whole of life costs of such structures needs to be understood.

As mentioned in item 2.3 above, there is significant potential economic benefit in pursuing viable alternative building solutions, which can offer reductions in long term lifecycle costs.

The table below shows a general cost comparison between typical residential, commercial and alternative buildings.

Building Type Cost Range M2 Cost Differential Factors

Residential

Typical cost range of

$1,000 - $2,600

Public Liability Insurance – Domestic builders typically carry $2 – $3 million cover.

Lower regulatory requirements.

Mass production techniques – standard design bulk building.

Commercial


$1,800 - $3,000

Public Liability Insurance – Commercial builders typically carry $20 – $50 million cover.

Higher regulatory requirements.

Required design often does not allow mass production techniques.

Alternative


$1,600 - $3,000

Public Liability Insurance – Commercial builders typically carry $20 – $50 million cover.

Modular construction techniques can allow for a wider cost range than standard construction.


(cont’d)


It is recognised that the cost of community building has been increasing and that Council should consider options that are available in regard to meeting the social needs of its community. It is also recognised that community buildings perform a number of very important functions and in the case of sporting pavilions, this extends to providing a focus for the local community beyond the sport. A number of these pavilions perform the function of community gathering spaces or hubs – for a range of different activities. The appearance or amenity value of structures in the public realm is also a consideration – particularly in regard to the community’s sense of pride in its public environment.

7. CONCLUSION

Whilst TRBs and MCBs can provide short term social and economic benefits for Council and the community in particular circumstances, there is a question as to whether they should be considered as viable long term solutions. All proposals for the use of these structures should also be subjected to a rigorous financial and risk management assessment.

Council could consider commissioning a more detailed study into innovative building methodologies as a precursor to providing strategic guidelines on how to deliver a sustainable and flexible building program to meet the future needs of Council and the community at a potentially lower cost. This detailed study could be accomplished with a budget allocation of $30,000.

Report Prepared By: Facilities Senior Project Delivery Officer (John Williams)

Report Endorsed By: Manager Community Infrastructure (David Yeouart) Report Authorised By Director Engineering & Infrastructure (Dr Ian Bell)


ALL WARDS

8.5 REVIEW OF AT CALL HARD WASTE SERVICE

SUMMARY: Coordinator Waste Management (Geoff McMeeken)

This report has been prepared in response to a Call Up Item raised at Council’s meeting of 24 March 2015 requesting that a report be prepared for the June 2015 Ordinary Meeting of Council that assesses the effectiveness of the at call hard waste service introduced by Council in July 2014, makes comparison with similar services in other Councils, and recommends service enhancements in-line with external and internal feedback received regarding the service.

RECOMMENDATION

That Council:

1. receives and notes this Call Up Item report as resolved by Council on 24 March 2015 in relation to Council’s hard waste service; and

2. implement service and process improvements identified in this report in relation to the management of hard waste that does not comply with Council requirements.

1. INTRODUCTION

A Call Up motion was endorsed by Council at the 24 March 2015 Council Meeting requesting that a report be prepared for the June 2015 Ordinary Meeting of Council, that assesses the effectiveness of the at call hard waste service introduced in July 2014. The assessment includes a quantitative analysis of resident feedback, comparison to the previous biannual scheduled hard waste service and potential service enhancements.



2. DISCUSSION

2.1 Overview of the at call hard waste service

At its meeting of 22 October 2013, Council resolved to adopt the Waste Management Plan 2014-2021 (WMP), which identified potential service changes from 1 July 2014 for the non-bin based waste collection service.

119 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.5 Review of at Call Hard Waste Service (cont’d)

The development of the WMP involved extensive community and stakeholder consultation, including resident surveys, internal and external focus groups and workshops, direct feedback via online and paper-based submissions, discussions within Council, and liaison with government and non-government waste industry groups and waste service providers.

As part of this process it was identified that approximately 73.72% of Knox residents were supportive of a change from the biannual scheduled hard waste collection service to an at call system which included strong support from 57.6% of residents. Whilst it was recognised that there may be issues with the introduction of the new service, on balance it was considered that the at call hard waste service was seen to provide a much more convenient, flexible and cost effective service overall.

On the basis of the service changes identified in the WMP, a tender for the non bin based services was advertised and Council, at its meeting on 25 March 2014, resolved to accept the Schedule of Rates tender submitted by WM Waste Management Pty Ltd for Contract No.2000 - Waste Collection Services – Non Bin Based Hard and Green Waste Service from 1 July 2014 to 30 June 2018 with the option of 3 x 12 month extensions at Council’s discretion.

This contract included changing the current bi-annual area based scheduled hard waste service of unlimited quantity per household to an “at call” booked hard waste collection service of up to two collections per financial year per household, also of unlimited quantity of material. As at 30 April 2015, the at call service had successfully actioned 16,374 bookings for hard waste. Appendix A provides a monthly history of bookings actioned.

The service allows for bookings to be received either by phone, in person at the Customer Service Centre, electronically through “Online Services” or directly to Council’s generic email address. As at 30 April 2015, 56% of bookings were received by telephone and 40% were booked online.

The administrative task of registering the bookings in Council’s Pathways Customer Request System (Pathways CRS) and sending out the confirmation of the bookings, including the blue “booked” sticker, along with general enquiries is handled through Council’s Customer Service Department.

The service provider generates a weekly list of bookings received through the exportation of data from the Pathways CRS on Thursday mornings. The contractor then programs the collections from the list which must be completed between Monday to Friday of the following week.

This results in bookings received on a Monday, Tuesday or Wednesday being cleared in the following week and bookings received on a Thursday, Friday, Saturday or Sunday being cleared in the week after.

Under this system a booked hard waste pile, if placed out on the weekend before collection as is stipulated, would be on the naturestrip for between three to seven days.


Some residents have placed their hard waste out before making the booking, which has resulted in the material being on the naturestrip for a longer period, sometimes for a few weeks.

The at call service was introduced in July 2014 and extensive promotion was undertaken to advise of the change to the hard waste service. This included;

• The annual waste calendar/guide that was delivered to every household in June 2014. The guide included two pages dedicated to the new at call service along with a covering letter that highlighted the change.

• Newspaper advertisements in the Leader Newspaper in June 2014 advertising the change to the hard waste service.

• A main feature article in all Council’s Ward Newsletters in the Winter 2014 edition

• Council’s website which highlighted the change in the hard waste service on the Home Page.

The cost to provide the hard waste service for the ten months to 30 April 2015 is $794,202 (including $213,577 landfill levy). This equates to an estimated annual expenditure of $1,128,388, including $258,000 for the landfill levy.

The quantity of hard waste collected to 30 April 2015 is 3,558 tonnes and 4,941 mattresses which corresponds to an annual projected quantity of 4,270 tonnes and 5,930 mattresses.

The number of complaints and compliments received relating to the at call service to 30 April 2015 is provided in Appendix B. This includes data from the peak booking period in late December 2014 – mid January 2015, which equates to the highest period of service usage since the new system was introduced.

The complaints are broken down into various categories including “Waste - Hard Waste out not booked” which relates to a resident complaint that hard waste has been placed on the naturestrip without being booked. Investigation subsequently has found that in many instances the hard waste was booked after it was placed out for collection or that the identifying blue booked sticker had not yet been received in the mail so not placed on the pile.

2.2 Overview of scheduled hard waste service

The previous twice yearly scheduled hard waste service had been in operation since October 2004, with a four times a year scheduled service operating before this.

The service was provided annually over two periods each of thirteen weeks, with the municipality divided into thirteen areas. The collection contractor was given one week to clear each area. The collections were scheduled between April-June and September-December.


The administrative task for this service related to responding to general inquiries and complaints which was provided through Council’s Customer Service Department.

Under this service a hard waste pile, if placed out on the weekend before collection, as was stipulated, would normally be on the naturestrip for between three to seven days.

Residents were in some instances placing hard waste out on the weekends leading up to the collection week which resulted in the material being on the naturestrip for periods of four to five weeks. This was very difficult to control, as residents would often ‘copy’ their neighbours and place their hard waste out.

The cost to provide the hard waste service in 2013/14 was $1,265,740 (including $312,227 landfill levy). The quantity of hard waste collected in 2013/14 was 6,135 tonnes and 9,414 mattresses.

The number of complaints received relating to the scheduled service from 1 July 2013 to 30 June 2014 is provided in Appendix B.

2.3 Comparison of at call service with scheduled service

The following comparison is provided between the at call and scheduled service in relation to the key criteria for the service.

• Scavenging. Decrease in extent with at call service as the quantity of suitable material is not as abundant or predictable as to its location. This has been reflected in the number of reports received which are now zero officially recorded from the community since 1 July 2014.

• Cost to provide the service. Significant reduction in disposal costs (including landfill levy) for at call service due to less material being placed out for collection and improved collection methodology resulting in more being recycled.

• OH&S considerations of service. Reduced risk of injury to service provider’s work crews with at call service as there are not continuous repetitive pick-ups from house to house as with the scheduled service. Also the ability to be more flexible with the placement location of material on-site for multi-unit developments, retirement villages, difficult access locations and properties with little or no naturestrip as can be individually identified when the booking is lodged.

• Time that hard waste is out on the naturestrip. In general terms hard waste that is placed out at the time of booking should be on the naturestrip for a maximum of 12-16 days (depending on collection day). Hard waste placed out under the scheduled service was often experienced to be out for up to four to five weeks before collection as residents prepare for the scheduled collection.


• Hard waste being added to existing piles. It was predicted that this could be higher for at call service as a street may have one or two piles at any time compared to the majority of premises participating in a scheduled collection. As Customer Service complaints are rolled up into a single category for ‘waste out too early or too late’, it is difficult to determine whether this activity represents an ongoing concern for residents. Anecdotally, direct complaints relating to this specific activity have reduced by approximately 50%.

• Hard waste missed service reports/claims. Could be from a resident not placing material out on time. Has decreased with at call service due to individual and specific communications provided when booking.

• Hard waste out at all times in the street. There is an increased awareness of this with at call service as a neighbourhood may have small numbers of hard waste piles at any time compared with substantial quantities of hard waste with the scheduled service twice a year across the municipality.

• Hard waste placed out that is not collected. Applies to both services ie. hard waste placed outside scheduled collection time frame and hard waste placed out without a booking under the at call service. The at call service has the advantage that the collection contractor is available 52 weeks of the year to clear hard waste if required, rather than utilising Council resources (Operations Centre staff & fleet) to do so. Collection contractor is only available for 26 weeks of the year under the scheduled service.

• Level of contamination/items not collected. This is less for the at call service as residents are provided with advice on what can/cannot be placed out when booking the service. With scheduled collections the resident can refer to the calendar delivered on an annual basis for advice but this is at the residents’ discretion.

• Collection of hard waste within required timeframe. The scheduled service had the municipality divided into thirteen areas with one week intended for each area. In some of the hard waste areas, the collection contractor completed collections on a Saturday to complete these areas, and on occasions collections continued into the following week. At call collections have been completed within the allocated week, with the exception of the December-January period (where number of bookings was unexpectedly very high) and where errors were made in bookings.

• Increase in resource recovery (due to new methodology). There is higher re-use and recycling of items and decrease in tonnage to landfill with at call service. This can be attributed to the recovery methods used by the collection contractor whose methods include greater collection of separate recyclable items combined with on-site sorting of materials via Council’s Transfer Station.


• Complaints received. The number of complaints relating to the at call service in its first year, if projected for the twelve months, is approximately 16% higher than for the equivalent period under the scheduled service. The increase is attributed to both residents contacting Council to advise of hard waste that they believe has not been booked and recent media attention.

• Compliments received. Number of compliments relating to the at call service in its first year, if projected for the twelve months, is approximately 300% higher than for the equivalent period under the scheduled service (ie. from 6 to 19). Some of this may be attributed to the service type being new and therefore front of mind.

2.4 Comments from Stakeholders

Advice was sought from the following stakeholders on the effectiveness of the at call hard waste service;

• Waste Management, Customer Service, Local Laws and Operations Departments at Knox City Council.

• WM Waste Management Services Pty Ltd as the collection contractor. Advice was also sought from Casey, Maroondah and Whitehorse City Councils as they have all changed from a scheduled to an at call hard waste service in the last five years. Detailed comments are provided in the attached Confidential Report. A summary of the comments is provided below.

• The Knox at call service has been in place for ten months and the processes implemented for taking bookings and arranging collections is operating well.

• The service offered by Council is consistent with that offered by other Councils with the exception of the unlimited quantity allowed to be placed out. All other Councils impose a quantity limit of 2-3 cubic metres.

• Improvements are required in the management of hard waste that is put out without a booking as this is negatively impacting on the community perception of the service. Initiatives such as having the collection contractor pick-up this material immediately and/or Local Law Officers issuing a formal ‘Notice to Comply’ are being considered.

• Other Councils that have changed from a scheduled to an at call hard waste service have experienced resident reaction in the first one to two years with the main criticism being the perception that now hard waste is out all the time compared to a short time under the scheduled service.

• Councils have, in association with the collection contractor, introduced improvements to their at call services post-tendering, many of which Knox is already providing through incorporation into the contract specification.


• Complaints received by Knox in relation to the at call service have increased in comparison with the scheduled service. This was anticipated and based on the experience of other Councils, and is expected to decrease as the service settles in and becomes accepted as a normal part of Council’s Waste Service.

2.5 Leading Practice for Hard Waste Collecting in Metropolitan Melbourne

The Metropolitan Waste and Resource Recovery Group (MWRRG) are developing a leading practice guideline for hard waste collection and processing for Metropolitan Melbourne Councils.

As part of this a survey of the thirty one Melbourne Councils was commissioned in December 2014. The following was found from the survey;

• 65% of Councils provide an at call service, 26% provide a schedule service and 9% provide a combination.

• 68% of Councils collect hard waste from the naturestrip, 19% collect from inside the property and 13% allow either location.

• 81% of Councils engage contractors to undertake the collection whilst 19% utilise in house services.

• Most Councils have a hard waste quantity limit of between 2-3 cubic metres per property per collection, whether scheduled or at call service

• Most Councils collect white goods, green waste, timber, furniture, mattresses, metals, glass, e-waste and general household goods but generally do not collect building waste, gas bottles, paints and car parts/tyres.

• There is variability in the extent of material that is recycled with most Councils recycling white goods, furniture, mattresses, metals and e-waste.

• The most common difficulties experienced relate to; - Coping with demand at peak times. - Compliance with quantity limits and acceptance criteria. - The change from an area wide to an at call service results in initial

reduced satisfaction. - Other residents adding to booked collections. - Recovery from collected material limited by the available processing

facilities ability to separate the product and also by available markets. - Compliance monitoring and enforcement where material has been put

out inappropriately. - Scheduled collections create a culture of putting anything out. - Scavenging/pile tampering. - Dumped rubbish or inappropriately placed hard rubbish.


2.6 Other Councils’ experience – non-metropolitan municipalities

Feedback was also sought from Latrobe City Council in response to a Knox resident’s request for further information regarding their hard waste service. Advice received is that there are two components to their service, being:

• Two booked collections undertaken in May and December each year at a fee of $20 per collection ($10 for pensioners). The take-up for this service is approximately 400-500 bookings, allowing one to two weeks to collect.

• Two drop-off weekends at the Council-operated transfer station in March and October each year. This service is provided at no additional fee or rates cost and attracts approximately 2,000 patrons per weekend.

Research of other non-metropolitan Councils’ hard waste services indicates a diverse range of models, including;

• No hard waste collection service, ie residents responsible for disposal of their own hard waste

• Provision of transfer station vouchers, included with the annual rates notice

• Area-wide scheduled hard waste service, either once or twice a year

• Booked services (at call), with the servicing cost either included in the General Residential Rate or at an additional user-pays fee, or both

• Combination of the above services

The non-provision of a dedicated hard waste service can lead to an increase in the illegal dumping of household items on Council land, and may also result in unwanted material being stored, buried or burned on private property. This model would constitute a withdrawal of service for Knox residents if pursued.

The issuing of transfer station vouchers for the disposal of hard waste involves additional administrative tasks not currently resourced within Council. Free drop-off weekends at the transfer station would require significant additional staff resources of the facility operator, and both services create access difficulties for elderly, frail and mobility-impaired residents and those without access to private transport, trailers or utility vehicles for larger items.

Booked hard waste services provided on a fee for service basis (user-pays) also requires additional resourcing currently not within Council. This model may also create a perception that Council is charging its residents additional costs for a previously included part of the waste service, even if the General Residential Rate was reduced as a result.

The experience of other municipalities is generally that single-method uncomplicated hard waste services provide residents with a more user-friendly service, with fewer issues experienced by the Council collection crew or service provider. Some of the Councils indicated that they were aiming to transition to a more simplified model for their hard waste service in the next few years.


2.7 Possible improvements to the at call hard waste service

Based on stakeholder feedback and in an effort to continually improve Council’s waste services in line with the intent of the contract, the following enhancements are proposed for the hard waste service:

• Maintain collection for 52 weeks of the year in lieu of stopping for two weeks between Christmas and New Year, as was done in 2014/15.

• Collection contractor to note properties that have hard waste out. Council to generate booking for that property and if not already booked will be added to the bookings list. Letter to be sent to property advising that the hard waste will be cleared and will count as a booking against that property. For unit developments the booking may count against all properties unless the offending unit is identified.

• Council to generate booking against property if complaint received of hard waste being out for longer than two weeks and no booking has been made. Letter to be sent to property as listed above.

• Refine procedure for dealing with residents who place hard waste out without a booking, or leave non acceptable material out.

• Booking confirmation letter to be amended to advise resident; if this is the first or second hard waste booking for the property for the financial year; confirm the booking week begins on a Monday and that material must not be placed out more than two days prior to that date; and indicate that booked collections cannot be cancelled.

3. CONSULTATION

Consultation was undertaken with the Waste Management, Customer Service, Local Laws and Operations Departments at Knox City Council, Waste Officers at Casey, Latrobe, Maroondah and Whitehorse City Councils and WM Waste Management Pty Ltd, who are contracted to provide the hard waste service at Knox Council.


The collection, transport, recycling and/or disposal of hard waste from within the municipality has significant environmental and amenity issues, particularly in relation to the disposal of residual waste to landfill. Under the current contract the contractor pays for the disposal of waste when managing both the hard and green waste collections so there exists great incentives for the contractor to recover/recycle waste stream materials due to the fact that they will be obliged to pay residual disposal costs. This will result in an overall reduction in waste material going to landfill.



The hard waste service expenditure from 1 July 2014 to 30 April 2015 is $794,202. (This consists of $580,625 for the collection and disposal component and $213,577 for the landfill levy component).

This equates to an estimated annual expenditure of $1,128,388, including $258,000 for the landfill levy. The 2014/15 budget for the hard waste service (including the landfill levy component) is $1,417,120.

The budget allowed for in 2015/16 is $1,287,000, which includes the landfill levy component of $337,000. The proposed amendments to the service are not expected to have a financial impact.

The cost of the hard waste service (scheduled) in 2013/14 was $1,256,740 including the $312,227 landfill levy. It is expected that the cost of reintroducing a scheduled hard waste service would be substantially higher than the previous contract and the current contract for the at call hard waste collection.


The waste management service, including the hard waste collections provided by Council to the Knox community is viewed as very positive as is evidenced by the high community satisfaction levels achieved in the Local Government Community Satisfaction Survey prepared by the Department of Planning and Community Development and in the survey of residents conducted in the development of the Knox Waste Management Plan 2014-2021.


The relevant City Plan objective falls within the theme of Vibrant and Sustainable Built and Natural Environments with the objective being ‘The changing needs of a diverse community are supported through planned growth and change in housing and infrastructure that respects both built form and natural systems, as well as resource availability’.

The indicators for this objective relate to household waste management, in particular household waste generation and household waste recycling.

The provision of Council’s hard waste service, has the objective of reducing waste being disposed to landfill through the recovery and re-use of waste items.


8. CONCLUSION

Council adopted the current Waste Management Plan 2014-2021 in October 2013, which identified service changes to the non-bin based waste collection service including the change to an at call hard waste service.

A tender was subsequently awarded by Council in March 2014 to WM Waste Management Services Pty Ltd for the Non Bin Based Hard (at call) and Green Waste Service from 1 July 2014 to 30 June 2015 with the option of 3 x 12 month extensions at Council’s discretion.

An assessment has been undertaken of the effectiveness of the at call hard waste service through consultation with the stakeholders involved in provision of the service, other Councils that have changed from a scheduled to at call service and from the feedback received through Council’s Pathways CRS.

The booking and collection service has been in operation for ten months and is performing very well based on advice from the various Council Departments involved in providing the service and Council’s hard waste collection contractor.

An extensive education campaign was undertaken to inform residents of the change. Despite this, Council is experiencing occurrences of hard waste being placed out without a booking being made and improvements to the service in dealing with such occurrences are proposed.

The experience of other Councils that have changed from a scheduled to an at call service is that there was an increase in complaints within the first twelve to twenty four months mainly relating to the perception that hard waste is out all the time.

Both the previous scheduled service and the at call service have issues. With the scheduled service there was inflexibility with collections to suit residents and this resulted in frequent instances of early placed material sitting on naturestrips for more than the 26 weeks the service was operating.

Commercial scavengers knew the schedule and operated in concentrated areas picking-up metals for profit to the detriment of the service provider and the community who were often disturbed at night and on weekends when they took materials. This also had the effect of messing-up neat piles, making whole neighbourhoods look unattractive.

As a contrast, the at call service provides Knox residents an opportunity to dispose of their hard waste when it suits them, however this means that at any given time there may be hard waste legitimately placed out awaiting collection.

Various service and process enhancements have been identified to assist in the management of unbooked hard waste and appropriate use of the new service by residents, and it is anticipated that these can be incorporated into normal business without additional Council expenditure.


9. CONFIDENTIALITY


Report Prepared By: Coordinator – Waste Management (Geoff McMeeken)

Report Authorised By: Director– Engineering & Infrastructure (Ian Bell)

Review Of At Call Hard Waste Service

SCHEDULED SERVICE2013/2014

Request Type Code Request Type Description July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

COM004 Waste - Complaints Hard Waste 0 0 2 2 4 0 0 1 1 1 3 4 18

COM010 Waste - Hard Waste out too early or too late 16 13 15 32 20 14 16 41 23 33 12 12 247

MSS005 Missed Hard Waste 0 0 34 44 97 15 0 0 14 66 107 41 418

COM016 Waste Compliments - WM Waste Management 1 0 1 2 0 0 0 0 0 2 0 6

AT CALL SERVICE2014/2015

Request Type Code Request Type Description July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

COM004 Waste - Complaints Hard Waste 2 2 4 3 2 16 13 13 8 18 81

COM010 Waste - Hard Waste out too early or too late 18 24 36 49 34 48 34 48 48 54 393

MSS005 Missed Hard Waste 1 1 4 7 16 14 35 35 55 18 186

COM016 Waste Compliments - WM Waste Management 2 1 1 1 3 1 4 2 1 3 19

CUSTOMER RESPONSE REQUESTS FOR HARD WASTE SERVICE

Review Of At Call Hard Waste Service APPENDIX B


DINSDALE WARD

8.6 MARIE WALLACE PARK LANDSCAPE MASTERPLAN

SUMMARY: Landscape Architect – Open Space & Landscape Design (Ozlem Akgun)

This report outlines the proposed Landscape Masterplan for Marie Wallace Bayswater Park. The Masterplan provides a direction for the upgrade of this Park and is presented for Council’s consideration and endorsement.

RECOMMENDATION

That Council

1. approves the Draft Landscape Masterplan for Marie Wallace Bayswater Park, Bayswater (June 2015) – shown as Appendix A to this report); and

2. refers funding requirements for the implementation of the Marie Wallace Bayswater Park Landscape Masterplan to future budget processes for consideration and ranking.

1. INTRODUCTION

Consistent with Council’s Open Space Plan 2012-2022, Bayswater 2020 - Bayswater Activity Centre Structure Plan and the Bayswater Triangle Master Plan (February 2011), the preparation of a landscape masterplan for Marie Wallace Bayswater Park, Bayswater was commissioned by Council in the 2013/14 Capital Works Program.

This project forms part of a rolling program of design and works to develop open space within Knox.

Marie Wallace Bayswater Park is located in Bayswater with Mountain Highway to the south and Bayswater Road to the east. The park is also bounded by Dandenong Creek on the north and King Street on the west.

Marie Wallace Bayswater Park is classified as a municipal park in the Knox Open Space Plan 2012 – 2022 because of its relationship to Bayswater Town Centre, proximity to Bayswater Train Station, connection to a shared path, and the breadth of existing facilities within the park.

The park includes a large remnant bushland area, a regional playground, two ovals, pavilion buildings, a centrally located carpark, picnic areas, and a large asphalt space with three disused netball courts. There is also a disused netball pavilion and community space (former tennis pavilion) that is currently leased to the ‘Bridges’ community group.

The cricket and football facilities are used by the Bayswater Football and Cricket Clubs.

134 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.6 Marie Wallace Park Landscape Masterplan (cont’d)

This report outlines the current status and use of Marie Wallace Bayswater Park, the community consultation process, and the development and features of the Draft Landscape Masterplan (May 2015).

2. DISCUSSION

As reflected in the Bayswater Activity Centre Structure Plan, Bayswater has a significant amount of public open space, which provides for the recreation and sporting needs of the current community as well as for everyday social interaction. The main public open space area is Marie Wallace Bayswater Park and its accessible playground located at a key strategic point within the activity centre. The site also typically reflects Knox’s green leafy image with its remnant vegetation located in the nature reserve.

2.1 User Groups and Provision of Facilities

Marie Wallace Bayswater Park comprises the following:

• Bayswater Oval No.1, Pavilion and Tenants

A sports pavilion and oval is located to the north-east of the park and is accessed by Bayswater Road.

Bayswater Football Club and Bayswater Cricket Club are the tenants of the oval and the pavilion.

The ground has hosted the Eastern Football League Division 1 finals since 2001, attracting a record crowd of over thirty thousand spectators for the 2012 Grand Final.

The pavilion looks out over the oval and the Dandenong Creek behind and incorporates a social club room upstairs including seating for up to 200 people, balcony viewing the ground, a fully catered bar and television facilities.

The oval was upgraded in 2012 to include enhanced spectator amenities, two elevated coaches’ boxes and ground lighting for night football.

• Bayswater Oval No.2, Pavilion and Tenants

The Bayswater Cricket Club and the Bayswater Junior Football Club are tenants of the No. 2 oval and pavilion which is accessed from Mountain Highway.

Cricket nets (three concrete/synthetic wickets) are located centrally in the park to the east of the carpark area.


• Former Netball Courts and Pavilion

Three disused netball courts and an associated pavilion are located on the north-east side of the existing playground. The former netball club that used these facilities disbanded in 2012. The pavilion is currently not being used. The asphalt netball courts are used informally for activities such as children practicing bicycle riding.

• Former Tennis Pavilion and Courts

Four former tennis courts located on the south-east side of the playground were demolished by Knox City Council in 2012 and replaced with a picnic area and passive open space.

The former tennis pavilion is currently leased to the ‘Bridges Connecting Communities’ organisation.

• Toilet Block

The existing toilet block is located next to the existing carpark. In the Draft 2015-16 Council Budget (Capital Works), the toilet is proposed to be demolished and replaced by a new facility.

• Regional Playground

A regional playground is located between King Street and the former netball and tennis pavilions.

The playground received the ‘Parks & Leisure Australia & Playgrounds & Recreation Association of Victoria Play Space Design Award’ under the ‘Accessible Category’ in 2003.

The play space includes unique elements such as a large steam engine, an elephant climbing frame and various artworks including timber sculptures, a community made tile mosaic behind the former netball pavilion building, large ‘wallowing’ hippos, and a bronze goanna.

The play space caters for a broad range of age groups and is in good order.

• Car parking

The Bayswater No.1 oval is surrounded by car parking which is accessed from Scoresby Road.

The No.2 oval, playground and facilities are serviced by a central carpark which is a combination of gravel and asphalt. The carpark is accessed from Mountain Highway to the south and also through King Street to the west.


• Public Transport

Bayswater Train Station is a Premium Station on the Belgrave Line and located approximately three hundred and fifty metres from the park. A bus interchange is located outside of the train station and serves four bus routes and a shuttle bus.

There are also bus stops located adjacent to the park on Mountain Highway.

• Existing Vegetation:

The site has a mixture of native, indigenous and exotic trees that provide amenity and environmental benefits. An arboricultural assessment report has been prepared by an external consulting arboriculturist to identify and assess the trees within a specific area of the park.

There is significant remnant indigenous vegetation in the north-west area of the reserve that has been recognised as a part of Council’s site of Biological Significance Study and the Knox Revegetation Plan 2013. This is planned to be enhanced as part of the implementation of the Knox Revegetation Plan 2013. This area is also subject to an Environmental Significance Overlay (ESO2) in the Knox Planning Scheme.

• Existing Wetlands:

Along the western edge of the park, adjacent to the existing remnant indigenous vegetation, approximately 100 metres of a former dry creek bed of the Dandenong Creek system has recently (2013) been converted into a linear storm water treatment wetland. This work has been undertaken to improve the health of the Dandenong Creek and to provide flows to support the swampy remnant vegetation in this area. A diversion pit within the park redirects everyday (low) flows from an 11 hectare industrialised catchment (upstream), through the wetland for storm water quality treatment. A significant improvement to the quality of the indigenous vegetation is now apparent since the completion of the wetland works.

A further ephemeral wetland (previously existing) along the western boundary (alongside King Street) now receives storm water from kerb cuts along the King Street drainage channel. This natural billabong or wetland had previously been deprived of natural flows, causing indigenous vegetation to decline. The diversion of storm water from King St into this wetland in 2013 has seen a significant improvement to the vegetation community in this area.


• Path Networks:

The Dandenong Creek linear trail runs through the park to the north, with offset paths linking to the playground and picnic facilities. A recently completed path also runs around the No. 2 oval. Both the linear trail and the informal paths are well used by park visitors.

2.2 Crime Prevention through Environmental Design

Following reports of vandalism, hoon and anti-social behaviours occurring in the park, Council officers and Victoria Police undertook a Crime Prevention Through Environmental Design (CPTED) Audit. Whilst the majority of the Park

has relatively good visibility from within the site due to the open expanse of the sports oval and surrounding open space, it was determined that Council should address issues of concealment and access of non-legitimate users by:

i. closing access to the carpark from King Street to make it easier for Police to monitor activity in the park and prevent the park being used as a through road;

ii. formalising the entry points, especially from Jim Abernethy Memorial Drive on the south, to provide better presentation and a sense of arrival;

iii. connecting path networks through the reserve to facilitate more incidental activity and associated passive surveillance;

iv. ensuring that trees are clear trunked adjacent to activity areas and paths to improve visibility throughout the park, especially along Mountain Highway and King Street; and

v. improving public lighting.

These issues are addressed in the Draft Masterplan by creating path circuits, the introduction of a range of different activities to attract more people to the park more often, public lighting, improving entry points and the construction of new accessible public toilet at a more central location.

2.3 Consultation

During the master planning process, a series of consultation sessions were held between March 2014 and May 2015.

Initial consultation with project stakeholders comprised of meetings, interviews, workshops and surveys and was carried out from March to May 2014 (Refer to Appendix B – Marie Wallace Bayswater Park Masterplan – Consultation Summary). Consultation also took place with the Ward Councillor.

138 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.6 Marie Wallace Park Landscape Masterplan (cont’d) The stakeholder groups consulted included:

Park / Sports Ground User Groups • Bayswater Football Club

• Bayswater Cricket Club

Other Stakeholders included:

• Bayswater residents

• Knox City Council staff with a planning, management and maintenance responsibility

• Environment Advisory Committee

• Bayswater Primary School (Age group 8-11)

• Knox Youth Council (Age group 12-23)

• Lions Club of Boronia (Bayswater)

A survey questionnaire was sent to 555 local households in the vicinity of the park and the survey was also available online on Council’s website for the broader community to contribute. A community meeting was held on Saturday 3 May 2014 at the Marie Wallace Bayswater Park former tennis pavilion (Refer to Appendix C – Marie Wallace Park Masterplan Consultation Flyer April 2014). All community feedback during the consultation process allowed for residents to either return their survey responses directly to Council online, by mail, hand deliver surveys to Council offices or contact Council by telephone.

2.4 Key outcomes from stakeholder engagement

The following key themes emerged during the community consultation sessions, which formed the basis of the Draft Masterplan. Community facilities:

• Provide spaces for community activities, exhibitions, sports days, classes.

• Improve picnic and BBQ facilities.

• Create a stage for events and performances.

• Improve public toilets, to be safer, cleaner and near play space.


Connections: • Improve connections within the Park, between play space, fields and

picnic area.

• Improve shared paths to and within the Park. Age Inclusive:

• Create safe places that encourage young people to socialise.

• Create spaces for the young and old including opportunities for creative play.

Physical Activities:

• Create space to play ball sports.

• Create areas for group fitness and dance classes.

• Include adventure play for older kids.

• Include skate and scooter tracks and obstacles. Environmental:

• Plant more trees.

• Undertake weed removal along the Dandenong Creek.

• Improve planting to encourage more wildlife.

2.5 Response to Stakeholder Feedback - Draft Masterplan

The feedback from the initial community consultation was integrated into the design of a Draft Masterplan (April 2015) for further community input. The Draft Masterplan proposed a more connected path network, multi-activity area, new open lawn area with stage, road safety training area, nature play area, public art installation, fenced dog off-lead area, new picnic shelter structures, furniture (including seating, drinking fountain, barbeques, picnic tables, rubbish bins) and public lighting. More specifically proposed changes include: Entrance Plaza, Car Parking and Access

• A new formalised pedestrian entrance plaza from Mountain Highway which connects to a wide central path between the play space and re-purposed former netball and tennis courts and joins into the path network which connects the Dandenong Creek trail.

• New entrance / directional and way-finding signage for areas within the reserve and surrounds.


• The existing footpath along the Mountain Highway to be widened to improve pedestrian access from the Bayswater Town Centre.

Path Network

• The plan proposes to create new shared paths for walking and training by connecting the existing circuit path around the Number 2 Oval. The proposal includes a raised pedestrian crossing on Jim Abernethy Memorial Drive.

• It is proposed that the existing vehicle entrance from King Street be removed and converted into a shared path for pedestrians and cyclists. Vehicle access to be provided only to emergency vehicles. These works include a new parallel carpark with accessible bays near the new path entrance on King Street.

Jim Abernethy Memorial Drive

• Jim Abernethy Memorial Drive is proposed to be widened to better accommodate two way traffic and include parallel car-parking including accessible parking bays, on the west side.

Entrance Markers

• Entrance, directional and way finding signage are to be installed within the park. Furthermore, new rubbish bins and also new bike racks are to be provided around the main access points. The plan also proposes the planting of feature trees at the entrances and also along the path network.

Nature Reserve

• Revegetation works to the nature reserve are currently included in the Council’s Capital Works Program as part of the implementation of the Knox Revegetation Plan.

• Weed removal along Dandenong Creek is being undertaken as part of the revegetation works.

• It is proposed that informative signage on seasonal changes within the reserve is installed in the area.

BBQ and Picnic Area and Nature Play

• The existing BBQ and picnic area located near the existing carpark area to be improved with larger picnic shelters to accommodate larger groups as well as small groups.

• The masterplan proposes to extend the existing play space to the north to create a nature play space.


Road Safety for Children

• Part of the existing asphalt surface immediately north of the old Netball Courts is proposed to be converted into a road safety training zone for children. The area would include line marking and road signs to assist safety training.

Dog Off-lead Area

• A fenced dog off-lead area is proposed in an open area to the south east of the number 2 oval.

Connection to Main Oval

• A new pedestrian connection across the ‘Old Joes Creek’ channel is proposed to link the two oval areas to ensure better utilisation of car parking across the reserve for both senior and junior sporting events.

Open Lawn with a Stage

• A gently sloping open lawn and a stage for small and large events is proposed on the northern part of the old netball courts. This area will also help to improve the connection between the existing playground and the proposed new works.

Multi Activity Area

• The southern part of the old netball courts is proposed to be reconfigured into a ball sports and skate area, with an adventure play climbing and ropes course for all ages.

Public Art

• Public art is proposed to be located on the southern corner of the lawn and stage area, in line with the new pedestrian entry path.

Proposed Cafe

• The existing former netball club pavilion building is proposed to be investigated further for potential use as a café, opening up to the existing play area and proposed multi activity area.

Proposed reuse of former Tennis Building

• The possibility of relocating a community group such as the Bayswater Scout group to the existing former tennis club building is proposed to be investigated separately to this masterplan. In the case of the Scouts, this would be subject to the current investigation by the State Government into the Bayswater Rail Grade Separation project and any possible impact on the existing Scout Hall location near the corner of Station Street and Scoresby Road.


Proposed New Toilet Block

• The plan proposes to construct a new accessible public toilet between the existing playground and the Number 2 oval on the west side of Jim Abernathy Drive.

Water Play

• The feasibility of a creative water play area to be investigated during the next stage of the project.

Spectators Area

• Existing spectators’ area is to be expanded to connect the area around circuit path and cricket nets. The potential for a bike parking zone is to be investigated as part of the detailed design works.

Sculptural Lawn

• At the main entrance, the existing open lawn area is to be converted into a sculptural mounded lawn area to create a creative play focal point for children.

Fencing

• The existing fencing around the playground is to be improved so that, existing openings are closed and entry is through child proof gates.

Public Lighting

• Public lighting infrastructure is proposed to be located throughout the reserve to improve safety and attract greater patronage.

Tree and Garden Bed Planting

• New tree and garden bed plantings are proposed throughout the site with predominantly indigenous and native plant species.

2.6 Further consultation – Changes to the Draft Masterplan

Following further refinement of the Draft Masterplan which included consultation with the Ward Councillor, the local community and stakeholders were asked to provide feedback on the Draft Masterplan (April 2015) via a questionnaire (A3 colour bi-fold pamphlet and an additional A4 comments sheet) to the same 555 households that were contacted originally. This was also emailed to all user groups (Refer to Appendix D – Marie Wallace Park Masterplan Consultation Flyer May 2015).


The pamphlet described key elements of the Masterplan and invited members of the community to attend a consultation event in the reserve on the 2 May 2015 to discuss the plan. For those who could not attend a short survey was included with the pamphlet to enable feedback.

Approximately fifteen people attended the event and seven survey responses were received (Refer to Appendix B – Community Consultation Summary on Draft Masterplan for Marie Wallace Bayswater Park, Bayswater).

The survey questions were;

1. What do you like about the Draft Masterplan? 2. What would you do differently to the Masterplan? 3. Is there anything we have not considered? 4. What do you think council should build first?

In addition to this a further set of questions on community safety was asked as follows;

• Do you think this approach will make you feel safer using the park during the day?

• Do you think this approach will make you feel safer using the park after dark?

Council received positive feedback on the Draft Masterplan (May 2015), with the following issues identified for further consideration:

• Incorporating a tennis practice wall into the proposed multi activity zone near the existing play space. This has been included in the final Draft Masterplan (June 2015). See Appendix A.

• It was suggested that further investigations be undertaken to encourage people to use the carpark located on the south side of the Mountain Highway. It is noted on the draft masterplan to investigate the potential for improved pedestrian crossings across the Mountain Highway in this area.

• The requirement for additional rubbish bins around the oval. This will be investigated further as part of works for the proposed dog off-lead park.

• Investigate options for constructing small veggie planter boxes as a sensory/community garden near the existing play space and proposed café. This is noted on the final Draft Masterplan (June 2015).

• The sports clubs raised the issue of car parking on high use days and were satisfied with the proposal to construct a better pedestrian connection between the two ovals to improve shared car parking arrangements.


2.7 Grade Separation Project

The Mountain Highway and Scoresby Road level railway crossings in Bayswater are currently subject to a confidential State Government tender process to engage consortia to undertake grade separations at these intersections.

The details and current status are not known and as such have not been included in the masterplan process.

3. CONSULTATION

Consultation has occurred with user groups, local residents and local businesses in the development of the Masterplan for Marie Wallace Bayswater Park. Consultation has also occurred and also with internal Council units / departments. The Ward Councillor was also consulted during the development of the Draft Masterplan. Specific elements included as part of this consultation include the fenced dog off-lead area, the new central lawn area and provision for the investigation into the feasibility of a water play.

This report is inclusive of feedback received during the consultation process.


The implementation of this project will have a long-term positive effect on the local amenity and environment by improving Council’s assets, providing better amenity and improving recreational opportunities for local residents and other users.

Additional planting will increase biodiversity, attract bird life and add to the green and leafy character of Knox.

An Environmental Management Plan, specific to the proposed works, will include items such as, dust suppression, erosion control, storm water management and vegetation protection and will be a requirement prior to any construction works.


A staged implementation approach will be required for Marie Wallace Bayswater Park.

The renewal of the park may be implemented over time and it is estimated that the Plan could require four stages of works to implement as detailed below.


Annual maintenance costs are expected to increase, following any capital improvement, which is reflected as part of Council’s life-cycle costing principles.

A capital cost estimate for the implementation of the Masterplan, indicates a total amount of approximately $1,575,000 (excl. GST).

Council has approved a capital works budget of $100,000 in the 2014/15 financial year and also it proposed that there will be $400,000 available in the 2015/16 financial year. These funds will be used to construct the Stage 1 works including the construction of multi activity zone, open lawn area, new BBQ and picnic area and all associated works, should the draft masterplan and draft 2015/16 Budget be endorsed.

The remaining $1,075,000 will be referred to the Capital Works forward program for Council’s future consideration.


Marie Wallace Bayswater Park has the potential to function as a community hub due to its location near to Bayswater Activity Centre, schools, facilities and a variety of user groups.

This reserve also has a high level of community ownership by sporting groups and it is the venue for Eastern Football League Finals.

The park provides a valuable opportunity for the community to interact and engage in passive and / or active recreation within the activity centre.

The park also provides a valuable, green connection into various, neighbouring streets and Dandenong Creek.

Stage 1 Central lawn, multi-activity area and picnic area

$500,000

Stage 2 Carpark and road widening, bike training area and northern BBQ area

$350,000

Stage 3 Pedestrian connection to Oval No.2 and mounded lawn to the south

$350,000

Stage 4 Water play and dog off-lead area $375,000

Total $1,575,000



This item has relevance to Council’s City Plan 2013 – 2017 incorporating the Council Plan under the key objectives of Theme 1: Healthy, Connected Communities; Theme 3: Vibrant and Sustainable Built and Natural Environments and Theme 4: Culturally Rich and Active Communities.

It supports the objectives of providing quality opportunities for leisure and recreation and providing high quality infrastructure for the benefit of the Knox community.

The following Council documents were used to inform the development of the plan:

• Knox City Council 2008/2018 Sustainable Environment Strategy;

• Knox Open Space Plan 2012 - 2022;

• Knox Play Space Plan 2013;

• Bayswater 2020 - Bayswater Activity Centre – Structure Plan;

• Bayswater Triangle Masterplan, February 2011; and

• Knox Leisure Plan 2014 – 2019.

8. CONCLUSION

The Marie Wallace Park Draft Landscape Masterplan has been developed in consultation with the local community, who have shown their support for the proposal.

Furthermore, the Draft Masterplan is consistent with the Knox Open Space Plan 2012-2022, which was also adopted following wide community consultation.

Implementing the Draft Landscape Masterplan will ensure that the local community has access to quality passive and active recreational opportunities and the green, leafy image of Knox is enhanced and maintained.


9. CONFIDENTIALITY


Report Prepared By: Landscape Architect – Open Space & Landscape Design (Ozlem Akgun)

Report Endorsed By: Manager – Community Infrastructure (David Yeouart) Report Authorised By: Director - Engineering and Infrastructure

(Dr Ian Bell)


8.6 MARIE WALLACE PARK LANDSCAPE MASTERPLAN

Appendices A to E Distributed Separately


FRIBERG WARD

8.7 DOBSON STREET RESERVE MASTERPLAN

SUMMARY: Landscape Architect – Open Space & Landscape Design (Flora Lau)

This report outlines the proposed Masterplan for Dobson Street Reserve, Ferntree Gully and is presented for Council’s consideration and endorsement. The Plan has been developed through broad community consultation and provides a direction for the upgrade of this Reserve.

RECOMMENDATION

That Council

1. approve the Masterplan for Dobson Street Reserve, Ferntree Gully as shown as Appendix A to this report and

2. refers funding requirements for the implementation of the Dobson Street Reserve Masterplan to future budget processes for consideration and ranking.

1. INTRODUCTION

Consistent with Council’s Open Space Plan 2012-2022, the preparation of a Masterplan for Dobson Street Reserve, Ferntree Gully was commissioned by Council in the 2014/15 Capital Works Program.

This report outlines the current status and use of Dobson Street Reserve, the community consultation process and the development and features of the Draft Masterplan.

2. DISCUSSION

Dobson Street Reserve is located on Dobson Street, adjacent to West Gully Preschool, Ferntree Gully.

Dobson Street Reserve is classified as a local open space (Knox Open Space Plan 2012 – 2022) that serves the needs of the immediate community.

The reserve is located adjacent to West Gully Preschool, is in close proximity to Kent Park Primary School and forms an open space link between Dobson Street and Tynham Close.

The Reserve has numerous mature trees, including remnant Eucalypts that provide habitat for native wildlife and helps strengthen the character of the site. The site and its residential surrounds are identified as Site 105 in Council’s Sites of Biological Significance Study 2010. The biological significance of the site is high as the site provides a link for animals in the area. A report was prepared by Council’s arborist which contains recommendations for tree retention and removal.

150 COUNCIL – ENGINEERING & INFRASTRUCTURE 23 June 2015 8.7 Dobson Street Reserve Masterplan (cont’d)

The Reserve is located in a critical location of Council’s drainage system. Within the reserve, two large diameter drainage lines connect. The park location has been noted as an ideal site for the construction of a retarding basin to help mitigate flooding of the downstream properties.

However, given the dependency of the local community on this reserve, it is considered important that the needs of the community are met from both a passive open space perspective in conjunction with providing protection from potential flooding.

The reserve is zoned Public Park and Recreation and is affected by a Vegetation Protection Overlay 4.

To ensure that the reserve retains its primary use as local passive open space while also positively contributing to flood mitigation, the Dobson Street Reserve Masterplan Project commenced in July 2014.

Council engaged Landscape Architecture consultancy firm, Land Design Partnerships Pty Ltd to assist in the preparation of the Masterplan.

The consultant team met with Council staff to discuss the project brief and prepared five (5) preliminary design options for discussions. These design options then served as the basis for community consultation.

Consultation with the project stakeholders comprised of meetings, interviews and surveys and was undertaken from September 2014 to May 2015.

The stakeholder groups consulted included:

• Knox City Council staff with a planning, management and maintenance responsibility);

• the Ward Councillor; and

• local residents.

In November 2014, a bulletin (Refer Appendix B) with an attached survey questionnaire was sent to approximately 150 local households in the vicinity of the reserve. The bulletin included the five (5) design options and invited feedback from residents on their current use the Reserve, how the Reserve could be used better and how this Reserve could be developed to better meet their needs and other park users.

The bulletin also acted as an invitation to the first community consultation event in the Reserve, which included offers of complimentary coffee and tea and a local indigenous plant, on Saturday 6 December 2014. At this event representatives from Council and the consultant met with approximately thirty (30) local residents to discuss various possibilities, issues and ideas they had for Dobson Street Reserve. The preliminary design options were presented to them to reflect existing conditions and potential improvements.


All community feedback during the consultation process allowed for residents to either return their survey responses directly to Council by mail or hand deliver surveys in to Council offices or contact Council by telephone.

Detailed responses were received from twelve (12) people (Refer to Appendix C for a summary of the survey responses). Some consistent points came through in the feedback:

• The majority of the residents who provided feedbacks are aware of past flooding issues in the local area. There was acceptance that there is some opportunity for the reserve to provide flood relief provided it is not at the expense of other identified priorities.

• The priority should be to provide opportunities for young children’s play.

• Opportunities for passive recreation should be retained.

• Provision of paths and seating within a treed environment was appreciated.

• Proposed design should discourage cars from accessing the reserve.

Based on the feedback received, the Draft Masterplan was developed (refer to Appendix D).

The Draft Masterplan was presented to the public in a second bulletin (Refer Attachment E) that was delivered to approximately 150 properties in May 2015. The bulletin with the Draft Masterplan included the following three (3) questions for further feedback:

5. What do you like about the proposed design? 6. What would you do differently to the proposed design? 7. Is there anything we have not considered?

Council invited the community to a second community consultation event in the reserve, on Saturday 9 May 2015.

On Saturday 9 May 2015, representatives from Council, including the Ward Councillor, and Council’s consultant met with approximately ten (10) local residents to discuss their thoughts on the Draft Masterplan. Council received written feedback from three (3) residents. The majority of feedbacks support the proposal but there was some concerns that the location of the new playground was too close to the Dobson Street frontage and the neighbouring properties.


Consequently the plan was revised so that the playground is located further away from the Dobson Street street frontage and the garden bed on the northern edge of the playground widened to provide a buffer between the neighbouring property.

The Draft Masterplan has also been amended to confirm a fence will be erected on the eastern boundary of the playground to improve safety.

The Draft Masterplan has also been amended to confirm a fence will be erected on the eastern boundary of the playground to improve safety. These changes were suggested by the adjacent residents to the proposed playground area. The key elements of the revised and final Draft Masterplan (refer to Appendix A) are:

Retarding Basin

Development of an irregularly shaped retarding basin with an approximate volume of 2,000 cubic metres. The basin at its deepest point is approximately 2.48 metres below Dobson Street footpath level. A number of curved retarding basin walls constructed of concrete and rocks are incorporated into the design to maximise volume and to enable retention of existing trees.

Further, it is proposed that a raingarden be established at the base of the retarding basin to help improve stormwater quality. The base and the sides of the retarding basin are comprised of a mix of mowed lawn and garden beds on gentle slopes, allowing for maintenance vehicle access and to accommodate passive recreational uses.

Stormwater will enter the retarding basin via a combination of overland flow and piped flow and is anticipated to dissipate in approximately thirty (30) minutes after a storm event.

Bund Walls

To further protect neighbouring properties from flood, the proposal includes construction of a series of bund walls along the north and west boundaries of the Reserve. The bund walls are to be constructed of concrete to a maximum of 600mm high. On top of the bund walls, Council will erect timber paling fences to protect residents’ privacy. The overall height of the paling fences will be determined by discussions with relevant property owners but will generally be 1.8 metres high.


New Play Spaces

The proposed play space is located at the north western corner of the Reserve, within the higher levels of the retarding basin. It is proposed that the space caters for a broader range of age groups and includes a variety of equipment, including natural play elements. A new fence is proposed along the eastern edge of the play space to protect users from vehicles. The play equipment will incorporate softfall such as sand and rubber, instead of playground mulch to cope with flood conditions.

Seating

New seating will be provided along the new path throughout the park. Two (2) new picnic tables will also be installed under existing trees, near the playground.

Paths

New paths constructed of concrete and compacted granitic sand will provide access throughout the reserve and maintain connection between Dobson Street and Tynham Close.

Bollards

To restrict undesirable access to the reserve, it is proposed that recycled plastic bollards be provided along a section of the Dobson Street frontage. Access points will be provided at key locations to ensure that maintenance and access requirements are provided for.

Crossover

To permit maintenance access into the reserve, it is proposed that a new concrete crossover be provided along the Dobson Street frontage. The crossover will be designed to help divert stormwater from the kerb and channels along Dobson Street into the proposed Retarding basin via overland flow. Plantings

The proposal involves removal of five (5) dead trees. Whilst it would be ideal to retain these trees as habitat trees, they have been identified for removal to maximise the extent of the retarding basin and allow retention of all other healthy remnant trees on site. This is considered as a reasonable compromise and achieves a positive design outcome. There are a number of juvenile trees within the Reserve that were planted in recent years. These trees are proposed to be re-planted at more suitable locations within the reserve.

New tree and garden bed plantings are proposed throughout the site with predominantly indigenous plant species.


3. CONSULTATION

A comprehensive engagement process involving Knox City Council staff, the Ward Councillor and local residents has informed the design response and content of the Draft Masterplan (Refer Appendix A).

Consultation will continue with the local community to inform them of the commencement of works and with neighbouring property owners to discuss issues concerning the property fences and the proposed bund walls.

4. ENVIRONMENTAL AND AMENITY ISSUES

The implementation of this project will have a long-term positive effect on the local amenity and environment by improving Council’s assets and providing greater access and improved recreational opportunities to local residents.

Additional planting will increase biodiversity, attract bird life and add to the green leafy character of Knox.

The inclusion of water sensitive urban design (WSUD) elements will improve on site drainage, stormwater quality and quantity from the site.

As part of the construction process an Environmental Management Plan, specific to the proposed works, will be developed. This will include items such as dust suppression, erosion control, stormwater management and vegetation protection will be submitted to Council by contractors for approval prior to any construction works.


The renewal of the reserve can be implemented in financial year 2015/16. A cost estimate prepared, as part of the Masterplan process, indicates a total amount of $770,000 (excluding GST), including design and project management fees and a contingency allowance, is required to implement the Draft Masterplan as proposed. This costing is consistent with projects of a similar nature.

The Masterplan can be implemented with funds from Council’s 2015/16 Capital Works program.

Stage 1 Retarding basin works including all earthworks,

softscape, structures and path replacements $650,000

Stage 2 Playground renewal works and associated furniture and landscape works

$120,000

Total $770,000



Dobson Street Reserve has a sense of ownership by the local community. It provides a valuable opportunity for the community to interact and engage in passive recreation. The reserve also provides valuable connection providing links into neighbouring streets.

The engagement process undertaken by Council, has provided an opportunity for interested community members to interact and participate in a process that has resulted in a draft Masterplan. The improvements proposed in the Masterplan will provide a greater sense of place, enhance local amenity and mitigate flooding issues affecting the area.


This item has relevance to Council’s City Plan 2013 – 2017 incorporating the Council Plan under the key objectives of Theme 1: Healthy, Connected Communities; Theme 3: Vibrant and Sustainable Built and Natural Environments and Theme 4: Culturally Rich and Active Communities.

It supports the objectives of providing quality opportunities for leisure and recreation and providing high quality infrastructure for the benefit of the Knox community. The following Council documents were used to inform the development of the plan:

• Knox City Council 2008/2018 Sustainable Environment Strategy.

• Knox Open Space Plan 2012-2022.

• Water Sensitive Urban Design Policy.

8. CONCLUSION

The Dobson Street Reserve Draft Masterplan has been developed in consultation with the local community, who have indicated their support for the proposal. Furthermore the Draft Masterplan is consistent with the Knox Open Space Plan 2012-2022.

Implementing the Draft Masterplan will ensure that the local community has access to quality passive recreational opportunities, and the green and leafy image of Knox is enhanced and maintained for current and future generations.


9. CONFIDENTIALITY


Report Prepared By: Landscape Architect – Open Space &

Landscape Design (Flora Lau) Report Endorsed By: Manager – Community Infrastructure

(David Yeouart) Report Authorised By: Director - Engineering and Infrastructure

(Dr Ian Bell)


8.7 DOBSON STREET RESERVE MASTERPLAN

Appendices A to E Distributed Separately

158 COUNCIL – COMMUNITY SERVICES 23 June 2015

ALL WARDS

9.1 BREACH OF TENANCY AGREEMENT FOR SPORTING CLUBS POLICY

SUMMARY: Team Leader Leisure Development (Daniel Clark)

Most community sporting clubs access and utilise Council facilities in accordance with a seasonal or annual tenancy agreement with Council. Council’s current ‘Breach of Tenancy Agreement for Sporting Clubs Policy’ 2012 has been very effective in ensuring sporting clubs understand and meet their responsibilities as tenants of Council sporting facilities. This report proposes some amendments to the policy to further strengthen how Council can educate and manage community sporting clubs that breach their seasonal/annual tenancy agreement.

This report proposes changes to clarify the systematic and transparent process for determining, discouraging and managing breaches of tenancy.

RECOMMENDATION

That Council adopts the revised Breach of Tenancy Agreement for Sporting Clubs Policy as set out at Appendix B.

1. INTRODUCTION

At its Ordinary meeting of Council on 26 June 2012, Council adopted the Breach of Seasonal Tenancy Agreement for Sporting Clubs Policy, a policy designed to ensure sporting clubs understand and meet their responsibilities as tenants of Council sporting facilities. Since the inception of the policy almost three years ago, the number of breaches which have occurred has reduced by approximately 50%.

This report outlines changes which have been proposed to ensure the policy remains relevant and to ensure negative impacts for Council and the community are minimised.

The proposed changes to the policy are relatively small, as the current policy has been very successful since first being introduced almost three years ago. The changes which have been proposed aim to further tighten the current policy and continue the improvement of services for the community, whilst ensuring all sporting clubs behave in a manner which is consistent with its tenancy agreement, the Good Neighbour Guidelines and the Good Sports Program.

159 COUNCIL – COMMUNITY SERVICES 23 June 2015 9.1 Breach of Tenancy Agreement For Sporting Clubs Policy (cont’d)

2. DISCUSSION

By submitting a seasonal or annual tenancy application, sporting clubs acknowledge and agree to a number of responsibilities related to their usage of a Council facility. These responsibilities are detailed in their respective seasonal/annual tenancy agreement. Should any of these responsibilities be breached, Council has the ability to issue the offending sporting club with a Notice of Breach of Tenancy.

2.1 Policy Amendments

The revised policy has six suggested changes as outlined below.

2.1.1 Policy Scope

The scope of the current policy has been expanded to include sporting clubs which are on an annual tenancy agreement. The current policy only applies to sporting clubs on a seasonal tenancy agreement.

As for the current policy, the proposed policy will not cover sporting clubs on licence/lease agreements due to the fact that their agreements with Council outline specific responsibilities and provide a process for Council to deal with defaults and essential terms.

2.1.2 References

The references section of the current policy has been updated. The proposed policy now includes references to the 2013-2017 Council Plan, as well as references to other relevant strategic documents and plans which are listed within Section 4.6.

2.1.3 Definitions Table

A number of small changes have been made within the definitions table of the current policy. The proposed policy now includes definitions for seasonal tenancy fees and sporting clubs.

2.1.4 Process

The current policy notes that the task of assessing each breach is to be undertaken by Council’s Manager – Youth, Leisure & Cultural Services. It is proposed however that this is changed, and that the Leisure Services Officer now undertakes this assessment.

The Leisure Services Officer is responsible for managing sporting clubs on seasonal/annual tenancy agreements and as such, the assessment of breaches is more suitable to this role. Upon the assessment being completed by the Leisure Services Officer, Council’s Coordinator Leisure Services would review this prior to notifying the Club.


In addition, the current policy states that if a sporting club wishes to appeal the breach level decision made, a review panel consisting of three Council officers will be assembled to review and re-assess the breach. The current policy states that this panel will be chaired by the Director Community Services. The proposed policy states that this panel will be chaired by the Director Community Services or Council’s Manager – Youth, Leisure & Cultural Services and will include a minimum of one other Director or Manager.

2.1.5 Points System

The current policy has a points system totalling 25 points. This has been simplified to a 20 point system in the proposed policy.

This change is recommended as it is believed the 25 point system gives clubs too many opportunities to breach the conditions of their tenancy agreement without incurring significant penalties. With the policy having now been in practise for three years, officers believe that the same outcomes could be achieved by having a revised 20 point system in place. The points system table and penalties within Sections 6.3 and 6.4 of the policy have been updated accordingly.

In addition, further information, including an example, has been provided about the expiry of points. This is for clarification purposes. An explanation about why points expire at the end of a 12 month period has also been included to further explain why this process has been put in place.

2.1.6 Bond Figure

The bond figure in the current policy was set at $300. This was the same amount for any offending sporting club, regardless of membership base or financial position. However, this figure will affect each sporting club in a different way – for some it will be too lenient and for others it will be too severe. As such, a new system has been proposed which would see the bond figure equate to 10% of the offending sporting club’s tenancy fees, with the minimum bond amount to equate to $100.

Based on tenancy fees applied for the 2014/15 (summer) and 2015 (winter) seasons, under this proposed new process, the highest bond figure applied would be $970. Should this formula result in a figure below $100, the offending club will be required to pay the aforementioned minimum bond amount of $100.

Appendix A provides a tracked changes version of the revised policy, outlining the recommended changes referred to above.


3. CONSULTATION

Consultation has occurred with members from Council’s Recreation and Leisure Liaison Group (RLLG) regarding the proposed amendments to the current policy. The feedback from the members included the following:

• Most members noted the success of the current policy and were appreciative of their input towards its development almost three years ago; and

• A number of members questioned whether the current bond amount was significant enough to act as a deterrent. This supported the view that changes needed to be made and the new system is subsequently recommended.

Should the proposed policy be adopted by Council, all sporting clubs on seasonal/annual tenancy agreements will be informed of these changes at the next Club Development Program seminar, which is scheduled for 24 June 2015.

The topic being presented at this seminar is ‘Council Policies and Tenancy Agreements’, with the focus being on further educating clubs about the policies and agreements in place for tenant user groups.


The proposed policy addresses matters which may affect the health and wellbeing of the Knox community. If adopted, the proposed policy will help assist the long-term viability of sporting facilities within Knox.


There would be no negative financial and economic implications for Council should this proposed policy be adopted. However, if a sporting club was to record numerous breaches, there is the potential that it would in-turn experience financial and economic implications. This would include a potential loss of funds through a bond, as well as the possibility of becoming ineligible for future Council funding opportunities or external funding requiring Council endorsement for a period of up to 12 months.


According to the ABS, in 2011-12 approximately 65% of the Australian population aged 15+ participated in either structured or unstructured sport and recreational activities. This figure was slightly higher (66%) within the State of Victoria and in Melbourne’s outer eastern region, it was much higher at 77%.


Historical ABS data notes that sport and recreation participants generally have more frequent contact with family and friends, a greater number of friends to confide in, a greater ability to obtain support in a time of crisis and more varied social networks as opposed to non participants. Therefore the associational nature of sport and recreation based clubs is considered an environment that creates positive social capital.

If a sporting club breaches its tenancy agreement with Council, a variety of negative impacts are often associated with the breach. These in-turn affect residents within the community, other clubs and/or Council. As a result of this, it is important that Council considers the need to have high quality and well respected sporting clubs within the community, which support the health and wellbeing of the community at large. The proposed policy will help ensure this occurs.


The proposed policy is relevant to all five themes listed in the City Plan 2013-17, in particular that of Healthy, Connected Communities. It is well known that participation in sport and recreation is a key element to living a healthy lifestyle, and as outlined in Section 6 of this report, a by-product of sport and recreation participation is its ability to help create socially connected communities.

Having well-behaving, respectful, successful and sustainable sporting clubs will help ensure the wide range of benefits from sport and recreation participation are passed on to members of the community.

In addition, the Democratic and Engaged Communities theme is also strongly linked to this proposed policy as when enforced, the policy will help establish confidence throughout the community that Council is working in partnership with sporting clubs to make decisions for the greater good of the community. Whilst there is an element of enforcement within this proposed policy, there is also a strong element of education.

If Council officers can continue to educate sporting clubs about the importance of a harmonious existence within the wider community, then all parties will benefit.

8. CONCLUSION

The proposed revised policy has been updated to continue the improvement of services for the community, whilst ensuring all sporting clubs behave in a manner consistent with the Good Neighbour Guidelines and the Good Sports Program.

It is recommended that Council approve the revised Breach of Tenancy for Sporting Clubs Policy as set out at Appendix B, for the reasons outlined in detail within this report.


9. CONFIDENTIALITY

There are no confidentiality concerns within this report.

Report Prepared By: Team Leader Leisure Development (Daniel Clark)

Report Authorised By: Director – Community Services

(Kerry Stubbings)

164 COUNCIL – COMMUNITY SERVICES 23 June 2015 APPENDIX A – PROPOSED POLICY

KNOX POLICY

BREACH OF SEASONAL TENANCY AGREEMENT FOR SPORTING

CLUBS

Policy Number:

2012/29 Directorate: Community Services

Approval by:

Council Responsible Officer:

Team Leader Leisure Development

Approval Date:

26 June 2012 TBC Version Number:

1 2

Review Date:

2015/16 2018/19

1. PURPOSE This policy provides a clear and consistent process for Council to educate ensure sporting clubs understand and meet of their responsibilities as seasonal tenants of Council sporting facilities, whilst assisting with the management of sporting clubs that breach their seasonal/annual tenancy agreement. It will also help assist in limiting the impact these breaches have on both Knox City Council, and its residents. The types of matters covered by this policy include, but are not limited to, public disturbances, damage to Council property and additional costs incurred by Council. In addition, this policy will help ensure all sporting clubs behave in a manner consistent with the Council’s Good Neighbour Guidelines and the Good Sports Program.

2 CONTEXT Historically Knox City Council has issued a breach of tenancy notification to a sporting club when a breach of their its seasonal/annual tenancy agreement has occurred. This notification, in the form of a letter, requires the sporting club to respond in writing within seven days, highlighting how it plans to address the breach, as well as highlighting the measures put in place to ensure the breach doesn’t occur in the future.

3. SCOPE This policy applies to all sporting clubs within the City of Knox which are placed on seasonal/annual tenancy agreements when utilising Council’s assets. This includes, but is not limited to, sports fields, sports pavilions, tennis courts and netball courts and remote controlled car tracks. This policy will not apply to sporting clubs and associations placed on long-term lease and license agreements.

165 COUNCIL – COMMUNITY SERVICES 23 June 2015 4. REFERENCES

4.1 Council Plan 2009 to 2013 • Effective Governance • Partnering and Engaging

4.1 Council Plan 2013 to 2017 • Healthy, Connected Communities • Culturally Rich and Active Communities • Democratic and Engaged Communities

4.2 Relevant Legislation • Liquor Control Reform Act 1998 • Local Government Act 1989 – Conflict and Interest Provisions

4.3 Charter of Human Rights • This policy has been assessed against and complies with the charter of

Human Rights.

4.4 Related Council Policies • Advertising, Sponsorship and Promotional Signs on Council Land • Sporting Reserve Facility Usage • Sporting Reserve & Facility Development Guidelines • Casual Use of Active Reserve

4.5 Related Council Documents Procedures • Seasonal/Annual Tenancy Agreement • Seasonal Changeover Guidelines • Fees & Charges

4.6 Related Council Plans • Knox Leisure Plan 2014-19 • Community Safety Plan 2013-17 • Knox Community Health & Wellbeing Strategy 2013-17 • Open Space Asset Management Plan • Open Space Plan 2012-22

5. DEFINITIONS

Breach of Tenancy MeansAn action executed by the sporting club which is in breach of their its seasonal/annual tenancy agreement.

Community Group(s) MeansA legal entity that provides services, support or activities to the Knox community under a sub-let arrangement with a sporting club.

Council Means Knox City Council, whether constituted before or after the commencement of this Policy.

Council’s Leisure Facilities

MeansFacilities managed by Knox City Council, including sports fields, courts and pavilions.


Good Neighbour Guidelines

MeansThe guidelines developed to encourage good relations between occupants of Council facilities and nearby residents.

Good Sports Program MeansAn initiative by the Australian Drug Foundation to develop safer and healthier communities. The program helps sporting clubs manage alcohol responsibly and reduce alcohol related problems.

Seasonal/Annual Tenancy Agreement

MeansAn agreement which outlines the roles and responsibilities of each respective sporting club which utilises a Council facility.

Seasonal/Annual Tenancy Fee

Is a figure charged by Council on a seasonal/annual basis to cover costs associated with maintenance works. The total figure consists of three elements – sportsfield fees, pavilion fees and team fees.

Sporting Club Any sporting club which enters into a Seasonal/Annual Tenancy Agreement with Council.

6. COUNCIL POLICY 6.1 Process To ensure a fair and transparent system with regard to potential breaches of tenancy agreements, the following process will be implemented when a potential breach of a Seasonal/Annual Tenancy Agreement has occurred;

1. Council’s Manager – Youth, Leisure & Cultural Services Leisure Services Officer will assess the claimed breach using the matrix shown at Section 6.2 of this Policy. A breach level will be established where appropriate.

2. Upon the assessment being completed by the Leisure Services Officer, Council’s Coordinator Leisure Services will review this prior to notifying the club.

3. The club will be notified in writing of the assessment outcome and given an opportunity to respond in writing within seven days.

4. If the club wishes to appeal the breach level decision made by the Manager – Youth, Leisure & Cultural Services Leisure Services Officer, a review panel consisting of three Council Officers will be assembled to review and re-assess the breach. This panel will be chaired by the either Director Community Services or Manager – Youth, Leisure & Cultural Services, will include a minimum of one other Director or Manager and will not include any officers who were involved in the original decision making process. All matters associated with potential apprehended bias must be considered in forming any review panel.

5. The club will have an opportunity to send a nominated Club Executive Committee Member to present to the review panel, in order to provide the club’s version of events.

6. The club will be notified of the outcome of the appeal.

167 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.2 Classifying the Breach

If a sporting club, in accordance with the process outlined at Section 6.1, is found to have breached its seasonal/annual tenancy agreement, the breach will be classified into a category which reflects the level of severity of the breach. These levels will range from minor breaches (Level 1) to severe breaches (Level 5).

Examples of actions which can be classified as a breach, and their corresponding levels, can be found in Attachment 1.

These potential breaches have been allocated their corresponding level by using a matrix which factors in two key elements:

• The impact on Knox City Council and its residents (i.e. disturbances, reputation etc). • The financial cost to Knox City Council (i.e. cost to rectify the impact of the breach).

Examples of typical breaches are set out at Attachment 1 of this policy.

168 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.3 Points System Once the breach has been categorised, points will be allocated by using a matrix which factors in two key elements:

• The number of breaches during the previous 12 months. • The level of breach as assessed under clause 6.2.

The points for each separate breach will be recorded over the season and a cumulative rolling total will be kept, with the points from each separate breach being cumulative. The points attributed to each separate breach will expire after 12 months and the cumulative rolling total will be adjusted accordingly. For example;

• 02/12/2014 Breach (2 points, expires in 12 months) • 14/01/2015 Breach (2 points, expires in 12 months – 4 points cumulative) • 09/03/2015 Breach (3 points, expires in 12 months – 7 points cumulative) • 02/12/2015 Points adjusted (5 points cumulative) • 14/01/2015 Points adjusted (3 points cumulative) • 09/03/2015 Points adjusted (0 points cumulative)

At the end of each season, the points will be cleared and the sporting club will go back to zero points. Should a club be deemed to have been in breach of their tenancy agreement over its respective off-season, any points accumulated during this time will count towards the following seasonal tenancy period. This practice ensures that clubs which improve their behaviour as a result of a change in committee members, for example, will not continue to be penalised for prior mistakes beyond their control. Examples of how breaches are classified and the points attributed to the breach are set out at Attachment 2 of this policy.

169 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.4 Penalties The table below provides the penalties to be applied should a sporting club accumulate the following points:

* Note: Should a club progress into a new penalty category, the penalties applied at all previous levels will still remain. 6.4.1 Bond Figure Council acknowledges that the bond figure would affect each separate club in a unique way, with some larger clubs being able to cover a nominated amount much easier than a smaller club would be able to. As such, the bond figure applied will represent 10% of the offending club’s seasonal/annual tenancy fee (excluding fees associated with turf wickets). For example:

• Club A, a large football club with in excess of 400 members, has a seasonal tenancy fee of $8,500. Should it be required, the bond figure applied would be $850.

• Club B, a small netball club with less than 50 members, has a seasonal tenancy fee of $1,200. Should it be required, the bond figure applied would be $120.

Should this formula result in an amount below $100, a minimum bond amount of $100 will be applied.

Points System 5 Points - 9 Points Meeting with the club and requirement of a $300 bond totalling 10%

of their seasonal tenancy fees issued by Council. This bond will be returned to the club at the conclusion of the tenancy period if no further breaches occur time in which its cumulative points total drops below five points. The club’s respective Ward Councillor will also be invited to attend the meeting.

10 Points - 14 Points Loss of $300 bond and reported to the club’s respective governing body and various other sport and recreation bodies (i.e. AFL Victoria, Good Sports, Liquor Licensing Victoria, VicSport etc).

15 Points - 19 Points Reported to governing body and various other sport and recreation bodies (ie: AFL Victoria, Liquor Licensing Victoria, VicSport etc). Ineligible for funding opportunities through Council for the next 12 month period (i.e. Sport & Recreation Victoria, Minor Grants, Community Grants etc).

20 Points or Greater - 24 Points

Ineligible for funding opportunities through Council for the next 12 month period. (ie: Sport & Recreation Victoria, Minor Grants, Community Grants, Ward Contingency Funds etc). Review of Seasonal/Annual Tenancy – This may include one or more of the conditions outlined in Section 6.4.2 of this Policy.

25 Points or Greater Review of Seasonal Tenancy - This may include one or more of the conditions outlined in Section 6.4.1 of this Policy.

170 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.4.12 Review of Seasonal/Annual Tenancy A review of a club’s seasonal/annual tenancy will consist of the introduction of one or more of the following conditions:

• An additional bond of $1,500 being required. • Usage of Council facilities being restricted to only match and training needs,

therefore excluding facility use for social functions. • Removal of access to Council facilities for pre-season training. • Introduction of a good behaviour contract for the following season(s) tenancy

period, where any breach may evoke a loss of bond or see the club ineligible for funding opportunities for an additional 24 months. Should the bond be revoked due to a breach involving damage to a Council facility, the bond will not act as a club contribution towards the costs to rectify the issue.

• Loss of tenancy and loss of access to all Council facilities. ATTACHMENT 1 Breach of Seasonal/Annual Tenancy Agreement Examples

• Late submission of Seasonal/Annual Tenancy Application • Late submission of Seasonal Changeover Checklist • Gambling within Council facilities • Smoking within Council facilities • Breach of Liquor Licence Agreement • Sub-letting Council facilities without Council approval • Failure to ‘Test & Tag’ electrical equipment • Failure to adequately clean Council facilities • Inappropriate storage of equipment within Council facilities • Unapproved usage of Council facilities • Displaying of non-conforming signage • Exceeding pavilion hours of use • Excessive litter surrounding Council facilities • Late payment of seasonal/annual tenancy fees • Unapproved works to a Council facility • Changing locks within a Council facility without prior approval

171 COUNCIL – COMMUNITY SERVICES 23 June 2015 ATTACHMENT 2 Examples – Breach of Seasonal/Annual Tenancy Agreement First Breach Incident: Club A has applied to Council, requesting to hold an exhibition match which falls outside their allocated reserve usage times. The request is denied due to the fact a different sporting club (Club B) has been allocated use of the reserve at this time. Despite Club A’s request being denied they proceed to hold the exhibition match, which severely interrupts Club B’s usage of the reserve. Classification: A breach has occurred on the grounds of unapproved usage of Council facilities. The breach is deemed to have a low financial cost to Council and a medium impact on residents due to the amount of players affected from Club B. After referring to the matrix outlined in Section 6.2 of the Policy, this incident is deemed to be a Level 2 breach. Penalty: 2 Points – Level 2 / First Breach Action: A breach of tenancy notification is sent to Club A. The club is informed of the two penalty points associated with this breach and are reminded of their responsibilities as tenants under their tenancy agreement. The club is also advised of the processes in place should further points be accumulated. Second Breach Incident: Numerous residents contact Council on a Monday morning, expressing their concern that a sporting club is still partying after their Grand Final on the weekend prior. The club members are partaking in activities which are disturbing local residents and the police have been called to attend. Following an investigation, the claims are found to be correct and involve Club A. Classification: A breach has occurred on the grounds of exceeding pavilion hours of use. The breach is deemed to have a low financial cost to Council and a high impact on residents due to the amount of residents affected. After referring to the matrix outlined in Section 6.2 of the policy, this incident is deemed to be a Level 3 breach. Penalty: 6 Points – Level 3 / Second Breach Action: A breach of tenancy notification is sent to Club A. The club is informed of the six penalty points associated with this breach and are reminded of their responsibilities as tenants under their tenancy agreement. The club is informed that they now have a cumulative total of eight points, consisting of two points and six points from each respective breach. As such, they are required to pay a bond of $300.00 which is consistent with the figure as outlined determined in Section 6.4.1 of this policy. The club is again advised of the processes in place should further points be accumulated.

172 COUNCIL – COMMUNITY SERVICES 23 June 2015 APPENDIX B – PROPOSED POLICY (CLEAN)

KNOX POLICY

BREACH OF TENANCY AGREEMENT FOR SPORTING CLUBS

Policy Number:

2012/29 Directorate: Community Services

Approval by:

Council Responsible Officer:

Team Leader Leisure Development

Approval Date:

TBC Version Number:

2

Review Date:

2018/19

1. PURPOSE This policy provides a clear and consistent process for Council to ensure sporting clubs understand and meet their responsibilities as tenants of Council sporting facilities, whilst assisting with the management of sporting clubs that breach their seasonal/annual tenancy agreement. It will also help assist in limiting the impact these breaches have on both Council, its officers and its residents. The types of matters covered by this policy include, but are not limited to, public disturbances, damage to Council property and additional costs incurred by Council. In addition, this policy will help ensure all sporting clubs behave in a manner consistent with Council’s Good Neighbour Guidelines and the Good Sports Program.

2 CONTEXT Historically Council officers have issued a breach of tenancy notification to a sporting club when a breach of its seasonal/annual tenancy agreement has occurred. This notification, in the form of a letter, requires the sporting club to respond in writing within seven days, highlighting how it plans to address the breach, as well as highlighting the measures put in place to ensure the breach doesn’t occur in the future.

3. SCOPE This policy applies to all sporting clubs within the City of Knox which are placed on seasonal/annual tenancy agreements when utilising Council’s assets. This includes, but is not limited to, sports fields, sports pavilions, tennis courts and netball courts. This policy will not apply to sporting clubs and associations placed on long-term lease and license agreements.

173 COUNCIL – COMMUNITY SERVICES 23 June 2015 4. REFERENCES

4.1 Council Plan 2013 to 2017 • Healthy, Connected Communities • Culturally Rich and Active Communities • Democratic and Engaged Communities

4.2 Relevant Legislation • Liquor Control Reform Act 1998 • Local Government Act 1989 – Conflict and Interest Provisions

4.3 Charter of Human Rights • This policy has been assessed against and complies with the charter of

Human Rights.

4.4 Related Council Policies • Advertising, Sponsorship and Promotional Signs on Council Land • Sporting Reserve Facility Usage • Sporting Reserve & Facility Development Guidelines • Casual Use of Active Reserve

4.5 Related Council Documents • Seasonal/Annual Tenancy Agreement • Seasonal Changeover Guidelines • Fees & Charges

4.6 Related Council Plans • Knox Leisure Plan 2014-19 • Community Safety Plan 2013-17 • Knox Community Health & Wellbeing Strategy 2013-17 • Open Space Asset Management Plan • Open Space Plan 2012-22

5. DEFINITIONS

Breach of Tenancy An action executed by the sporting club which is in breach of its seasonal/annual tenancy agreement.

Community Group A legal entity that provides services, support or activities to the Knox community under a sub-let arrangement with a sporting club.

Council Knox City Council, whether constituted before or after the commencement of this Policy.

Council’s Leisure Facilities

Facilities managed by Knox City Council, including sports fields, courts and pavilions.

Good Neighbour Guidelines

The guidelines developed to encourage good relations between occupants of Council facilities and nearby residents.

Good Sports Program An initiative by the Australian Drug Foundation to develop safer and healthier communities. The program helps sporting clubs manage alcohol responsibly and reduce alcohol related problems.

Seasonal/Annual Tenancy Agreement

An agreement which outlines the roles and responsibilities of each respective sporting club which utilises a Council facility.


Seasonal/Annual Tenancy Fee

Is a figure charged by Council on a seasonal/annual basis to cover costs associated with maintenance works. The total figure consists of three elements – sportsfield fees, pavilion fees and team fees.

Sporting Club Any sporting club which enters into a Seasonal/Annual Tenancy Agreement with Council.

6. COUNCIL POLICY 6.1 Process To ensure a fair and transparent system with regard to potential breaches of tenancy agreements, the following process will be implemented when a potential breach of a Seasonal/Annual Tenancy Agreement has occurred;

1. Council’s Leisure Services Officer will assess the claimed breach using the matrix shown at Section 6.2 of this Policy. A breach level will be established where appropriate.

2. Upon the assessment being completed by the Leisure Services Officer, Council’s Coordinator Leisure Services will review this prior to notifying the club.

3. The club will be notified in writing of the assessment outcome and given an opportunity to respond in writing within seven days.

4. If the club wishes to appeal the breach level decision made by the Leisure Services Officer, a review panel consisting of three Council Officers will be assembled to review and re-assess the breach. This panel will be chaired by the either Director Community Services or Manager – Youth, Leisure & Cultural Services, will include a minimum of one other Director or Manager and will not include any officers who were involved in the original decision making process. All matters associated with potential apprehended bias must be considered in forming any review panel.

5. The club will have an opportunity to send a nominated Club Executive Committee Member to present to the review panel, in order to provide the club’s version of events.

6. The club will be notified of the outcome of the appeal.

175 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.2 Classifying the Breach

If a sporting club, in accordance with the process outlined at Section 6.1, is found to have breached its seasonal/annual tenancy agreement, the breach will be classified into a category which reflects the level of severity of the breach. These levels will range from minor breaches (Level 1) to severe breaches (Level 5).

Examples of actions which can be classified as a breach, and their corresponding levels, can be found in Attachment 1.

These potential breaches have been allocated their corresponding level by using a matrix which factors in two key elements:

• The impact on Knox City Council and its residents (i.e. disturbances, reputation etc). • The financial cost to Knox City Council (i.e. cost to rectify the impact of the breach).

6.3 Points System Once the breach has been categorised, points will be allocated by using a matrix which factors in two key elements:

• The number of breaches during the previous 12 months. • The level of breach as assessed under clause 6.2.

176 COUNCIL – COMMUNITY SERVICES 23 June 2015 The points for each separate breach will be recorded and a cumulative rolling total will be kept. The points attributed to each separate breach will expire after 12 months and the cumulative rolling total will be adjusted accordingly. For example;

• 02/12/2014 Breach (2 points, expires in 12 months) • 14/01/2015 Breach (2 points, expires in 12 months – 4 points cumulative) • 09/03/2015 Breach (3 points, expires in 12 months – 7 points cumulative) • 02/12/2015 Points adjusted (5 points cumulative) • 14/01/2015 Points adjusted (3 points cumulative) • 09/03/2015 Points adjusted (0 points cumulative)

This practice ensures that clubs which improve their behaviour as a result of a change in committee members, for example, will not continue to be penalised for prior mistakes beyond their control. Examples of how breaches are classified and the points attributed to the breach are set out at Attachment 2 of this policy.

177 COUNCIL – COMMUNITY SERVICES 23 June 2015 6.4 Penalties The table below provides the penalties to be applied should a sporting club accumulate the following points:

* Note: Should a club progress into a new penalty category, the penalties applied at all previous levels will still remain. 6.4.1 Bond Figure Council acknowledges that the bond figure would affect each separate club in a unique way, with some larger clubs being able to cover a nominated amount much easier than a smaller club would be able to. As such, the bond figure applied will represent 10% of the offending club’s seasonal/annual tenancy fee (excluding fees associated with turf wickets). For example:

• Club A, a large football club with in excess of 400 members, has a seasonal tenancy fee of $8,500. Should it be required, the bond figure applied would be $850.

• Club B, a small netball club with less than 50 members, has a seasonal tenancy fee of $1,200. Should it be required, the bond figure applied would be $120.

Should this formula result in an amount below $100, a minimum bond amount of $100 will be applied. 6.4.2 Review of Seasonal/Annual Tenancy A review of a club’s seasonal/annual tenancy will consist of the introduction of one or more of the following conditions:

• An additional bond of $1,500 being required. • Usage of Council facilities being restricted to only match and training needs,

therefore excluding facility use for social functions. • Removal of access to Council facilities for pre-season training. • Introduction of a good behaviour contract for the following tenancy period, where

any breach may evoke a loss of bond or see the club ineligible for funding opportunities for an additional 24 months. Should the bond be revoked due to a breach involving damage to a Council facility, the bond will not act as a club contribution towards the costs to rectify the issue.

• Loss of tenancy and loss of access to all Council facilities.

Points System 5 Points - 9 Points Meeting with the club and requirement of a bond totalling 10% of

their seasonal tenancy fees issued by Council. This bond will be returned to the club at the time in which its cumulative points total drops below five points. The club’s respective Ward Councillor will also be invited to attend.

10 Points - 14 Points Loss of bond and reported to the club’s respective governing body and various other sport and recreation bodies (i.e. AFL Victoria, Good Sports, Liquor Licensing Victoria, VicSport etc).

15 Points - 19 Points Ineligible for funding opportunities through Council for the next 12 month period (i.e. Sport & Recreation Victoria, Minor Grants, Community Grants etc).

20 Points or Greater Review of Seasonal/Annual Tenancy – This may include one or more of the conditions outlined in Section 6.4.2 of this Policy.

178 COUNCIL – COMMUNITY SERVICES 23 June 2015 ATTACHMENT 1 Breach of Seasonal/Annual Tenancy Agreement Examples

• Late submission of Seasonal/Annual Tenancy Application • Late submission of Seasonal Changeover Checklist • Gambling within Council facilities • Smoking within Council facilities • Breach of Liquor Licence Agreement • Sub-letting Council facilities without Council approval • Failure to ‘Test & Tag’ electrical equipment • Failure to adequately clean Council facilities • Inappropriate storage of equipment within Council facilities • Unapproved usage of Council facilities • Displaying of non-conforming signage • Exceeding pavilion hours of use • Excessive litter surrounding Council facilities • Late payment of seasonal/annual tenancy fees • Unapproved works to a Council facility • Changing locks within a Council facility without prior approval

179 COUNCIL – COMMUNITY SERVICES 23 June 2015 ATTACHMENT 2 Examples – Breach of Seasonal/Annual Tenancy Agreement First Breach Incident: Club A has applied to Council, requesting to hold an exhibition match which falls outside their allocated reserve usage times. The request is denied due to the fact a different sporting club (Club B) has been allocated use of the reserve at this time. Despite Club A’s request being denied they proceed to hold the exhibition match, which severely interrupts Club B’s usage of the reserve. Classification: A breach has occurred on the grounds of unapproved usage of Council facilities. The breach is deemed to have a low financial cost to Council and a medium impact on residents due to the amount of players affected from Club B. After referring to the matrix outlined in Section 6.2 of the Policy, this incident is deemed to be a Level 2 breach. Penalty: 2 Points – Level 2 / First Breach Action: A breach of tenancy notification is sent to Club A. The club is informed of the two penalty points associated with this breach and are reminded of their responsibilities as tenants under their tenancy agreement. The club is also advised of the processes in place should further points be accumulated. Second Breach Incident: Numerous residents contact Council on a Monday morning, expressing their concern that a sporting club is still partying after their Grand Final on the weekend prior. The club members are partaking in activities which are disturbing local residents and the police have been called to attend. Following an investigation, the claims are found to be correct and involve Club A. Classification: A breach has occurred on the grounds of exceeding pavilion hours of use. The breach is deemed to have a low financial cost to Council and a high impact on residents due to the amount of residents affected. After referring to the matrix outlined in Section 6.2 of the policy, this incident is deemed to be a Level 3 breach. Penalty: 6 Points – Level 3 / Second Breach Action: A breach of tenancy notification is sent to Club A. The club is informed of the six penalty points associated with this breach and are reminded of their responsibilities as tenants under their tenancy agreement. The club is informed that they now have a cumulative total of eight points, consisting of two points and six points from each respective breach. As such, they are required to pay a bond which is consistent with the figure as determined in Section 6.4.1 of this policy. The club is again advised of the processes in place should further points be accumulated.

180 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015

ALL WARDS

10.1 CONSIDERATION OF SUBMISSIONS/ADOPTION OF PROPOSED 2015-16 ANNUAL BUDGET

SUMMARY: Manager – Finance (Jon Gorst)

Council has advertised the proposed 2015-16 Annual Budget in accordance with relevant legislative requirements including the invitation to respond by way of a written submission under Section 223 of the Local Government Act 1989. Council needs to formally determine whether to adopt the proposed 2015-16 Annual Budget as advertised or to make amendments as appropriate.

The key components of the proposed 2015-16 Annual Budget (with adjustments as detailed within this report) include the following initiatives that will bring major community benefit:

• The Budget proposes a Capital Works program of $42.619 million of which $24.693 million is allocated to maintaining and renewing community assets. $17.926 million is to be invested in new and upgraded community assets.

• The Budget contains new operational initiatives funding of $1.881 million for 2015-16 to progress implementation of Council’s Vision and City Plan and to provide for future growth.

• Council is also committed to maintaining service delivery at 2014-15 levels to ensure that Council continues to meet community needs, with some selected services increasing to meet growing demand and legislative obligations.

• The Budget proposes a rate increase of 5.40%. This is the lowest increase in nine years. The increase reflects the increased cost of providing ongoing Council services with some service growth to meet demand, infrastructure renewal and the impact of legislative changes.

RECOMMENDATION

That Council

1. Note the submissions received in respect of the proposed 2015-16 Annual Budget.

2. Endorse the Sub-Committee of Council’s responses to the submissions as shown at Appendix C of this report.

3. Thank the submitters and provide a written response to all submissions received, notifying submitters of the decision and the reason for the decision.

4. Endorse the amendments to the proposed 2015-16 Annual Budget noted in Section 2.2 of this report.

181 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.1 Consideration of Submissions/Adoption of Proposed 2015-16 Annual

Budget (cont’d)

5. Adopt the 2015-16 Annual Budget:

5.1 That upon considering all submissions and amendments, the proposed 2015-16 Annual Budget annexed to this recommendation (as Appendix A - "Knox City Council Proposed Budget 2015-16") be adopted by Council, with the following amendments:

a. The 2015-16 Budget be amended to reflect recent advice of a reduction in Victoria Grants Commission (VGC) funding for 2015-16. This results in a decrease in the VGC operational income budget of $0.262 million and a decrease in the VGC Local Roads capital funding of $0.012 million. The decrease in the VGC Local Roads capital funding is offset by an equivalent decrease in the Roads Asset Renewal program.

b. The 2015-16 Budget be amended to reflect recent advice of additional grant funding for Council’s Home and Community Care (HACC) service. This results in an income increase of $0.190 million and an associated expenditure increase of $0.031 million in 2015-16. This assists in reducing the net cost to Council in delivering this service.

c. The 2015-16 Budget be amended to include $0.034 million in the Capital Works program to upgrade two artificial grass courts at the Knoxfield Tennis Club. This is to be part funded through a proposed contribution of $0.005 million from the Club with the balance of funding of $0.029 million to be funded from the Open Space Reserve.

d. The 2015-16 Budget be amended to include $0.080 million in the Capital Works program to upgrade the Flamingo Kindergarten facility in Wantirna South to accommodate the 3 year old kindergarten program. This is to be part funded through a proposed contribution of $0.020 million from the Flamingo Community Group towards the cost.

e. The 2015-16 Budget be amended to include an amount of $0.030 million as part of the new operational initiatives to investigate alternative building designs.

f. Inclusion of the following fee category to provide greater

clarity for 2015-16:

• Burning Off Permit Issued within the Bushfire Management Overlay Area: 2015-16 No charge


Budget (cont’d)

g. Amendments to the following proposed fees: • 2015-16 fees for a Burning Off Permit Issued Outside the

Bushfire Management Overlay Area: 2015-16 (Initially proposed 2015-16) $55.00 $125.00

• 2015-16 fees for Ladies Competitions (Knox Regional Netball Centre) – Per Team Per Game: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for Mixed Competitions (Knox Regional Netball Centre) – Per Team Per Game: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for Team Registration KCC Competition – Ladies Competition (Knox Regional Netball Centre) – Per Team Per Season: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for Team Registration KCC Competition – Mixed Competition (Knox Regional Netball Centre) – Per Team Per Season: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

5.2 The Chief Executive Officer be authorised to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989.

6. Amount Intended to be Raised

An amount of $106,984,073 (or such other amount as is lawfully raised as a consequence of this resolution) be declared as the amount which Council intends to raise by general rates, a service rate and an annual service charge (both are described later in this resolution), which amount is calculated as follows: General Rates (1) $ 98,750,911 Annual Waste Service Charges $ 6,188,158 State Government Landfill Levy Service Rate $ 2,045,004 (1) excludes supplementary rates and Council’s Pension Rebate


Budget (cont’d) General Rates

6.1 A general rate be declared in respect of the 2015-16 Financial Year.

6.2 It be further declared that the general rate be raised by the application of differential rates.

6.3 A differential rate be respectively declared for rateable land having the respective characteristics specified below, which characteristics will form the criteria for each differential rate so declared:

6.3.1 Vacant Land or Derelict Land (refer to Schedule A) Any land on which there is no building that is occupied or

adapted for occupation, or contains a building that is ordinarily adapted for occupation which is abandoned, unoccupied and in a very poor condition resulting from both disuse and neglect.

6.3.2. Retirement Village Land (refer to Schedule B) Any land which is used primarily for the purposes of a retirement village.

6.3.3 Commercial Land (refer Schedule C) Any land which is used primarily for commercial purposes.

6.3.4 Industrial Land (refer to Schedule D) Any land which is used primarily for industrial purposes.

6.3.5 Residential Land (refer to Schedule E) Any land which does not have the characteristics of Vacant or Derelict Land, Retirement Village Land or Commercial Land or Industrial Land.

6.4 Each differential rate will be determined by multiplying the Capital Improved Value of each rateable land (categorised by the characteristics described in paragraph 6.3 of this resolution) by the relevant percentages indicated in the following table:

Category % Vacant Land or Derelict Land 0.53228 (of Capital Improved Value) Retirement Village Land 0.19960 (of Capital Improved Value) Commercial Land 0.42582(of Capital Improved Value) Industrial Land 0.42582 (of Capital Improved Value) Residential Land 0.26614 (of Capital Improved Value)


Budget (cont’d)

6.5 It be recorded that Council considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions, and that:

6.5.1 The respective objectives of each differential rate be those specified in the schedules to this resolution; and

6.5.2 The respective types or classes of land which are subject to each differential rate be those defined in the schedules to this resolution; and

6.5.3 The respective uses and levels of each differential rate in relation to those respective types or classes of land be those described in the schedules to this resolution; and

6.5.4 The relevant (a) uses of; (b) geographical locations of; and (c) planning scheme zonings of; and (d) types of buildings on

the respective types or classes of land be those identified in the schedules to this resolution.

6.6 In accordance with section 4 (4) of the Cultural and Recreational Lands Act 1963, the amounts in lieu of rates payable in respect of each rateable land to which that Act applies be the amounts respectively set out below:

Category % Cultural and Recreational Land 0.17299 (of Capital Improved Value)

Municipal Charge

6.7 No municipal charge to be declared in respect of the 2015-16 Financial Year.

Service Rates and Charges

Annual Service Charge

6.8 An annual service charge be declared in respect of the 2015-16 Financial Year.

6.9 The annual service charge be declared for the collection and disposal of refuse.


Budget (cont’d)

6.10 The annual service charge be in the sum of, and be based on the criteria, specified below:

6.10.1 Any land within Council's municipal district which is used primarily for commercial or industrial purposes: − $216.00 per service for each land, where the service

is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a bin at the frequency of once per week.

− $1,074.00 per service for each land, where the service is requested by the owner of the land (or the agent of the owner) and is for collection and disposal of the contents of a bin at the frequency of five times per week.

− $74.00 for each additional 240 litre recycling container supplied in respect of the land.

− $207.00 per annum for each office based premise, where the access to waste removal service is requested by the owner of the land (or the agent of the owner) at Dorset Square, Boronia.

− $618.00 per annum for each retail based premise, where the access to waste removal service is requested by the owner of the land (or the agent of the owner) at Dorset Square, Boronia.

− $1,851.00 per annum for each food based premise less than 200 square metres, where the access to waste removal service is requested by the owner of the land (or the agent of the owner) at Dorset Square, Boronia.

− $4,317.00 per annum for each food based premise greater than 200 square metres, where the access to waste removal service is requested by the owner of the land (or the agent of the owner) at Dorset Square, Boronia.

6.10.2 Any land within Council's municipal district which is not rateable land: − $179.00 per service for each land, where the service

is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of once per week.


Budget (cont’d)

− $896.00 per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for collection and disposal of the contents of a 240 litre bin at the frequency of five times per week.

− $143.00 per service for each land, where the service is requested by the owner of the land (or the agent of that owner) and is for the collection and disposal of the contents of a 120 litre bin at the frequency of once per week.


Service Rate and Annual Service Charge

6.11 A combination of a service rate and annual service charge be declared in respect of the 2015-16 Financial Year.

6.12 The combination of the service rate and annual service charge be declared for the collection and disposal of refuse.

6.13 The service rate and annual service charge be declared in respect of any land within Council's municipal district which is used primarily for residential purposes.

6.14 The:

6.14.1 Service rate in respect of each land be calculated by multiplying the Capital Improved Value of each land by 0.0076086%; and

6.14.2 Annual service charge be in the following sums: − $45.00 per service for each land, where the service is

for a 120 litre bin used for the collection of domestic waste.

− $89.00 per service for each land, where the service is for the optional 240 litre bin for the collection of green waste.

− $212.00 for each additional 120 litre bin supplied in respect of the land for the collection of domestic waste.



Budget (cont’d)

7. Rebates & Concessions

7.1 It be recorded that Council grants a rebate to each owner of rateable land who is an "eligible recipient" within the meaning of the State Concessions Act 2004.

7.2 The rebate be in respect of each rateable land so owned, and be in an amount of $100.

7.3 The rebate described in paragraph 7.2 be granted to assist the proper development of the municipal district.

8. Incentives

No incentive be declared for early payment of the general rates, municipal charge and annual service charge previously declared.

9. Consequential

9.1 It be recorded that Council requires any person to pay interest on any amount of rates and charges to which:

9.1.1 That person is liable to pay; and

9.1.2 Have not been paid by the date specified for their payment.

9.2 The Chief Executive Officer be authorised to levy and recover the general rates, annual service charges and annual service rate in accordance with the Local Government Act 1989.

10. Annual Plan

Note that in accordance with s.125(7) of the Local Government Act 1989, the Council Plan has been reviewed, and is the subject of a separate report. This has formed the basis for development of the proposed Annual Plan 2015-16.

11. Strategic Resource Plan

Note that in accordance with s.126 of the Local Government Act 1989, the Strategic Resource Plan 2015-16 has been developed, and is attached as Appendix B.

The following schedules form part of this resolution:


Budget (cont’d) SCHEDULE A

VACANT LAND OR DERELICT LAND

Objective:

To ensure that all rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, including the:

1. Encouragement of development/and or improvement of land; and

2. Construction and maintenance of public infrastructure; and

3. Development and provision of health and community services; and

4. Provision of general support services; and

5. Requirement to ensure that Council has adequate funding to undertake its strategic, statutory, and service provision obligations. Types and Classes:

Rateable land having the relevant characteristics described in the Recommendation. Use and Level of Differential Rate:

The differential rate will be used to fund some of those items of expenditure described in the Budget adopted by Council. The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location:

Wherever located within the municipal district. Use of Land:

Any use permitted under the relevant Planning Scheme. Planning Scheme Zoning:

The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the relevant Planning Scheme. Types of Buildings:

All buildings (where applicable) which are now constructed on the land or which are constructed prior to the expiry of the 2015-16 Financial Year.


Budget (cont’d) SCHEDULE B

RETIREMENT VILLAGE LAND

Objective:

To ensure that all rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, including the -


2. Development and provision of health & community services; and


4. Requirement to ensure that Council has adequate funding to undertake its strategic, statutory, and service provision obligations; and

5. Recognition of expenditures made by Council on behalf of the retirement village sector.

Types and Classes:






All buildings which are now constructed on the land or which are constructed prior to the expiry of the 2015-16 Financial Year.


Budget (cont’d) SCHEDULE C

COMMERCIAL LAND

Objective:





4. Enhancement of the economic viability of the commercial and industrial sector through targeted programs and projects; and

5. Encouragement of employment opportunities; and

6. Promotion of economic development; and

7. Analysis, maintenance and construction of public drainage infrastructure; and

8. Requirement to ensure that streetscaping and promotional activity is complementary to the achievement of industrial and commercial objectives.

Types and Classes:


The differential rate will be used to fund some of those items of expenditure described in the Budget adopted by Council.

The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location:






Budget (cont’d) SCHEDULE D

INDUSTRIAL LAND

Objective:





4. Enhancement of the economic viability of the commercial and industrial sector through targeted programs and projects; and

5. Encouragement of employment opportunities; and

6. Promotion of economic development; and

7. Analysis, maintenance and construction of public drainage infrastructure; and

8. Requirement to ensure that streetscaping and promotional activity is complementary to the achievement of industrial and commercial objectives.

Types and Classes:


The differential rate will be used to fund some of those items of expenditure described in the Budget adopted by Council.

The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above. Geographic Location:






Budget (cont’d) SCHEDULE E

RESIDENTIAL LAND

Objective:





4. Requirement to ensure that Council has adequate funding to undertake it’s strategic, statutory, and service provision obligations.

Types and Classes:








Budget (cont’d)

1. INTRODUCTION

In accordance with section 127(1) of the Local Government Act 1989 (the Act), Council must prepare an Annual Budget for adoption each financial year.

At its meeting on 5 May 2015, Council resolved to advertise its proposed 2015-16 Annual Budget, seeking submissions from interested parties. A Sub-Committee of Council comprising all Councillors was established to consider submissions and to hear from any person or organisation wishing to be heard in support of their written submission.

Nine submissions were received (which includes one late submission) with seven submitters requesting to be heard to support their submission at the meeting held on Wednesday 10 June 2015.

Following the initial preparation of the proposed 2015-16 Annual Budget by Council and having considered all submissions received from the community by a Sub-Committee of Council, and having complied with all relevant sections of the Act, Council is now in a position to consider the proposed 2015-16 Annual Budget with or without any adjustments.

In accordance with section 130(2) and 130(4) of the Act, Council must give public notice of its decision and forward a copy of the Annual Budget to the Minister for Local Government. The proposed 2015-16 Annual Budget is included as Appendix A to this report and a full copy of all submissions have previously been distributed to Councillors under a separate cover.

2. DISCUSSION

2.1 Listing of Submissions Received

As indicated above, Council received nine submissions (including one late submissions). All submissions were considered by the Committee delegated by Council on 10 June 2015.

A full list of submitters and the Council Committee response is attached as Appendix C.

2.2 Amendments to the 2015-16 Annual Budget

2.2.1 Public Submissions

Following consideration of submissions received, and further deliberations by the Committee of Council, the following amendments are proposed to the proposed 2015-16 Annual Budget as recommended by the Committee of Council:

• The 2015-16 Budget be amended to include $0.034 million in the capital works program to upgrade two artificial grass courts at the Knoxfield Tennis Club.


Budget (cont’d)

This is to be part funded through a proposed contribution of $0.005 million from the Club with the balance of funding of $0.029 million to come from the Open Space Reserve.

• The 2015-16 Budget be amended to include $0.080 million in the capital works program to upgrade the Flamingo Kindergarten facility in Wantirna South to accommodate the 3 year old kindergarten program. This is to be part funded through a proposed contribution of $0.020 million from the Flamingo Community Group towards the cost.

• The proposed fees for 2015-16 in relation to the Knox Regional Netball Centre team fees and registration fees be set at $55.00 rather than the proposed $65.00.

2.2.2 Other Proposed Amendments

The following amendments are as a result of other recent advice and feedback provided to Council subsequent to the development of the proposed 2015-16 Annual Budget.

The Proposed 2015-16 Operating Budget amendments are as follows:

• The 2015-16 Budget be amended to reflect recent advice of a reduction in Victoria Grants Commission (VGC) funding for 2015-16. This results in a decrease in the VGC operational income budget of $0.262 million and a decrease in the VGC local roads capital funding of $0.012 million. The decrease in the VGC local roads capital funding is offset by an equivalent decrease in the roads asset renewal program.

• The 2015-16 Budget be amended to reflect recent advice of additional grant funding for Council’s Home and Community Care (HACC) service. This results in an income increase of $0.190 million and an associated expenditure increase of $0.031 million in 2015-16. This assists in reducing the net cost to Council in delivering this service.

• The 2015-16 Budget be amended to include an amount of $0.030 million as part of the new operational initiatives to investigate alternative building designs.


Budget (cont’d)

Proposed 2015-16 fees and charges amendments as follows: • Inclusion of the following fee category to provide greater clarity for

2015-16:

• Burning Off Permit issued within the Bushfire Management Overlay area:

2015-16 No charge

• Amendments to the following proposed fees:

• 2015-16 fees for a Burning Off Permit issued outside the Bushfire Management Overlay area: 2015-16 (Initially proposed 2015-16) $55.00 $125.00

• 2015-16 fees for ladies competitions (Knox Regional Netball

Centre) – per team per game: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for mixed competitions (Knox Regional Netball

Centre) – per team per game: 2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for team registration KCC competition – ladies

competition (Knox Regional Netball Centre) – per team per season:

2015-16 (Initially proposed 2015-16) $55.00 $65.00

• 2015-16 fees for team registration KCC competition – mixed

competition (Knox Regional Netball Centre) – per team per season:

2015-16 (Initially proposed 2015-16) $55.00 $65.00


Budget (cont’d)

3. CONSULTATION

In accordance with Section 129 of the Local Government Act 1989, Council publicly advertised the proposed 2015-16 Annual Budget inviting the community to make online or written submissions. Advertisements were placed in The Age and the Knox Leader newspapers.

The proposed 2015-16 Annual Budget has been available for inspection at the Civic Centre, Rowville Customer Service Centre and Knox libraries within the municipality, and has also been available on Council’s website.


The proposed 2015-16 Annual Budget recognises the leadership role Council has within the community to actively address the impacts of sustainability and to facilitate other levels of government and the community to act in a similar vein.


The proposed 2015-16 Annual Budget, which is included as Appendix A to this report, is for the year 1 July 2015 to 30 June 2016 and is prepared in accordance with the Local Government Act 1989 and relevant Australian Accounting Standards.

The proposed Annual Budget includes projected revenues and expenditures for the 2015-16 year prepared in accordance with relevant Acts and Regulations.

The Annual Budget includes budgeted statements being a Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows, Statement of Capital Works and Statement of Human Resources. These statements have been prepared for the year ended 30 June 2016 in accordance with Australian Accounting Standards and other mandatory professional reporting requirements and in accordance with relevant Acts and Regulations. It also includes detailed information about the rates and charges to be levied, the capital works program to be undertaken and other financial information which Council requires in order to make an informed decision about the adoption of the Annual Budget.

The proposed 2015-16 Annual Budget closely accords with the financial framework established by Council in its Long Term Financial Forecast and Strategic Resource Plan and continues to address the infrastructure renewal challenge faced by both this Council and the local government sector.


Budget (cont’d)


The proposed 2015-16 Annual Budget contains financial resourcing for a wide range of programs that deliver important social services to the Knox community. The proposed 2015-16 Annual Budget is based on the principle of maintaining all services that are presently available to the community with some minor service growth to meet service demands and legislative changes.


It should be noted that the proposed 2015-16 Annual Budget document contains Council’s Annual Plan for the 2015-16 financial year, which outlines the major activities and initiatives Council will undertake in 2015-16 to progress toward achievement of Knox’s Council Plan, published as part of Knox’s City Plan 2013-2017.

The draft Annual Plan demonstrates close links with the City Plan 2013-17 (incorporating the Council Plan), following the same theme structure. The focus this year has been on developing specific initiatives for 2015-16 to progress the community toward achievement of the objectives of the City Plan 2013-17 (incorporating the Council Plan).

8. CONCLUSION

The 2015-16 Budget forms an integral part of Council’s overall strategic planning framework and endeavours to resource the directions that have been established in Knox’s Vision and City Plan. Council has established its four-year strategic direction in this latter document and developed actions to implement these directions, which flow directly through to this Budget.

9. CONFIDENTIALITY

This report does not contain confidential information.

Report Prepared By: Manager – Finance (Jon Gorst)

Report Authorised By: Director – Corporate Development (Joanne Truman)


10.1 CONSIDERATION OF SUBMISSIONS/ADOPTION OF PROPOSED 2015-16 ANNUAL BUDGET

Appendices A, B and C Distributed Separately


ALL WARDS

10.2 INTERIM COUNCILLOR COMMITTEE APPOINTMENTS

SUMMARY: Coordinator – Governance (Carrie Bruce)

Council reviews the appointment of Councillor representatives to various committees on an annual basis. With the recent election of Councillor Lisa Cooper following a by-election in the Scott Ward, an interim review is proposed to fill a number of committee vacancies.

RECOMMENDATION

That Council endorse the following Councillor appointments to the existing committee appointments adopted 12 November 2015 for the remainder of the 2014/15 membership period:

Committee Councillor Appointment

Knox Arts & Culture Advisory Committee Cr Peter Lockwood

Knox Central Advisory Committee Cr Lisa Cooper

Knox Community Sports Centre Management Committee

Cr Lisa Cooper

Knox Multicultural Advisory Committee Cr Peter Lockwood

Knox Regional Sports Park Advisory Committee

Cr Lisa Cooper

Management Advisory Committee for Cathies Lane Transfer Station

Cr Lisa Cooper

1. INTRODUCTION

Each year Council appoints Councillors to various special, advisory, internal and industry based committees.

2. DISCUSSION

Traditionally, Council reviews committee appointments annually in line with the Statutory Meeting of Council. However, with the recent conduct of the Scott Ward By-election, it is timely to undertake an interim review of committee appointments to enable Councillor Lisa Cooper to participate in Council’s committee program as well as provide all Councillors with an opportunity to review representation on various committees where vacancies exist.

200 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.2 Interim Councillor Committee Appointments (cont’d)

A number of vacancies currently exist within Council’s committee program following the recent passing of former Mayor and Councillor David Cooper. The appointments proposed below will be for the remainder of the 2014/15 Councillor membership period with a full review of membership to be considered at the Statutory Meeting of Council on 11 November 2015.

The following interim appointments are proposed:

Committee Councillor Appointment

Knox Arts & Culture Advisory Committee Cr Peter Lockwood

Knox Central Advisory Committee Cr Lisa Cooper

Knox Community Sports Centre Management Committee

Cr Lisa Cooper

Knox Multicultural Advisory Committee Cr Peter Lockwood

Knox Regional Sports Park Advisory Committee

Cr Lisa Cooper

Management Advisory Committee for Cathies Lane Transfer Station

Cr Lisa Cooper

Three vacancies are not proposed to be filled at this time as they have limited meeting commitments between now and 11 November and will be able to maintain a quorum for the purposes of conducting a meeting. These committees are the:

• Ferntree Gully Cemetery Trust Special Committee

• Stamford Park Project Steering Committee

• Transport and Mobility Advisory Committee

3. CONSULTATION

Councillor Lisa Cooper has been consulted regarding her preferred committee appointments. Councillor Lockwood has also indicated that he would like to add some additional committee appointments to his portfolio.


There are no environmental or amenity issues associated with this report.

201 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.2 Interim Councillor Committee Appointments (cont’d)


There are no financial implications associated with the appointment of Councillor representatives to committees.


The appointment of Councillor and community representatives to Council committees fosters an increased level of engagement with the community and encourages greater participation in the City’s governance.


The establishment and operation of Council committees broadly supports the achievement of the goals and objectives contained in the City Plan. Appointment to committees assists Council in the pursuit of improving the quality of community engagement and partnerships.

8. CONCLUSION

The Councillor Committee appointments outlined in Section 2 – Discussion, are recommended to Council.

9. CONFIDENTIALITY

There are no issues of confidentiality associated with this report.

Report Prepared By: Coordinator – Governance (Carrie Bruce)



ALL WARDS

10.3 DRAFT CITY PLAN 2013-2017 (INCORPORATING THE COUNCIL PLAN)

SUMMARY: Manager – Corporate Planning and Performance and Acting Manager – Governance (Kerryn Ellis)

This report presents to Council the revised City Plan 2013-2017 (incorporating the Council Plan) for consideration and final adoption. The draft City Plan was made available for community comment for a period of 28 days in accordance with s.223 of the Local Government Act 1989, however no submissions were received. This report recommends adoption of the revised City Plan 2013-2017 (incorporating the Council Plan), incorporating the amendments proposed in Section 2 of this report.

RECOMMENDATION

That Council:

1. Adopt the revised City Plan 2013-2017 (incorporating the Council Plan), provided in Appendix A of this report.

2. Forward a copy of City Plan 2013-2017 (incorporating the Council Plan) to the Minister for Local Government by 30 June 2015 in accordance with legislative requirements.

1. INTRODUCTION

In accordance with Section 125 of the Local Government Act 1989 (the Act), Council is required to prepare and approve a four year Council Plan. The Council Plan clearly articulates the objectives for Council’s own activities over a four year period, and the strategies it will undertake to deliver these objectives. The Council Plan is a key component of the Knox City Plan 2013-2017 (incorporating the Council Plan), which is included as Part Four of the attached document and has been developed to reflect and embody the strategic direction provided by the Knox Vision: Our City, Our Future.

The Act also states that each financial year, Council is required to consider whether the current Council Plan requires any adjustment in respect of the remaining period of the Council Plan. At the Leadership Workshop in February 2015, the Council Plan component of the City Plan document was reviewed and some minor amendments were proposed.

Due to the proposed changes to be made within the Council Plan component of the City Plan 2013-2017, the Act requires Council to make the document available for community comment for a period of 28 days, using the public submission process provided in section 223 of the Act. This process has now been completed, and a copy of the revised City Plan 2013-2017 is provided in Appendix A of this report.

203 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.3 Draft City Plan 2013-2017 (Incorporating the Council Plan) (cont’d)

2. DISCUSSION

A number of minor changes were proposed to the Council Plan component of the City Plan document, following its review at the February 2015 Leadership Workshop with Councillors and prior to it being released for public comment. These amendments included:

• Development of a new Council Plan Strategic Objective, Strategy and Strategic Indicator;

• Updating the list of Knox Councillors and the list of Knox Executive Management Team; and

• Updating the Strategic Resource Plan (included in the Proposed Annual Budget 2015-16).

Following the public advertising period for the Council Plan, one further amendment has been made:

• A Council by-election was held in April 2015 to fill a vacancy created by the passing of Cr David Cooper. Page 26 of the draft City Plan now includes a photo and details of the new incumbent, Cr Lisa Cooper.

The final City Plan 2013-2017 (incorporating the Council Plan) is presented for consideration by Council, and if adopted by Council, will be submitted to the Minister for Local Government by 30 June 2015, as required by the Act.

3. CONSULTATION

The original City Plan, incorporating the Council Plan was developed using input from a wide range of Knox’s key stakeholders, including community agencies, other tiers of government, businesses, community groups and clubs, and not-for-profit organisations, as well as community members.

The revised City Plan was made available for community comment for a period of 28 days, in accordance with s.223 of the Local Government Act 1989. During this time, no submissions were received.


The draft City Plan 2013-2017 is a critical document in identifying objectives to direct Council activity in improving the amenity of Knox and enhancing and protecting our natural environment.


Costs associated with review of the draft City Plan 2013-2017 have been accommodated within existing 2014-15 budgets. Additionally, the draft City Plan 2013-2017 (incorporating the Council Plan) is the key document that drives development of Council’s annual budget and associated business and activity plans, and will incorporate the Strategic Resource Plan 2015-16 to 2019-20 once adopted through the budget process. Adoption of the revised draft City Plan 2013-2017 will ensure alignment occurs between Knox’s vision for the future, and Council’s 2015-16 budget.

204 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.3 Draft City Plan 2013-2017 (Incorporating the Council Plan) (cont’d)


The draft City Plan 2013-2017 is a critical document in identifying objectives to direct Council activity in improving the health and social connectivity of the Knox community and ensuring cultural diversity, activity and service availability.


This report concerns the development and adoption of the Council Plan as part of the draft City Plan 2013-2017.

8. CONCLUSION

The draft City Plan 2013-2017 (incorporating the Council Plan) represents Council’s key commitment toward achieving Knox Vision: Our City, Our Future over a four year period. The draft Plan is presented for Council’s final consideration and adoption post the community consultation phase.

9. CONFIDENTIALITY

There are no issues of confidentiality associated with this report. Report Prepared By: Manager – Corporate Planning and

Performance (Kerryn Ellis)

Report Authorised By: Director - Corporate Development (Joanne Truman)


10.3 DRAFT CITY PLAN 2013-2017 (INCORPORATING THE COUNCIL PLAN)

Appendix A Distributed Separately


TIRHATUAN WARD

10.4 PROPOSED LEASE OF LAND WITHIN SCORESBY RECREATION RESERVE FOR A TELECOMMUNICATIONS FACILITY (MELWAY REF: 72 H7)

SUMMARY: Property Management Coordinator (Angela Mitchell)

This report seeks Council approval to commence the process under Sections 190 and 223 of the Local Government Act 1989 to lease an area of land within the Scoresby Recreation Reserve, Stud Road, Scoresby for a telecommunications facility (as indicated in Appendix A) to Crown Castle Australia Pty Ltd.

RECOMMENDATION

That Council:

1. Commence the process under Section 190 of the Local Government Act 1989 to lease an area of land within Scoresby Recreation Reserve containing a telecommunications tower and associated infrastructure identified in Certificate of Title Volume 5057 Folio 1011202 at Stud Road, Scoresby as indicated in Appendix A to Crown Castle Australia Pty Ltd for $21,226 per annum for the first year increasing annually by 5%. The lease term will be for an initial term of ten (10) years and a further term of ten (10) years and that public notice of the proposed lease be given in the Knox Leader.

2. Consider submissions in accordance with Section 223 (1) (b) of the Local Government Act 1989, and appoint a Committee of Councillors comprising Cr.................., Cr.......................... and Cr........................ to hear any submissions received on the proposed lease.

3. Fix the time, date and place for consideration of submissions to be 6.00pm, Tuesday, 11 August 2015 at the Council Offices, 511 Burwood Highway, Wantirna South.

4. Consider a further report about the proposed lease at the conclusion of the statutory process.

1. INTRODUCTION

In 1995, Council entered into a 20 year lease with the then lessee, Optus Mobile Pty Ltd, for the construction, maintenance and operations of a telecommunications network and service.

In 2000, the lessee assigned the lease to Crown Castle Australia Pty Ltd, the current lessee of the site.

As the current lease ends on 31 July 2015, Crown Castle Australia Pty Ltd has requested to enter into a 20 year lease with Council for the site within Scoresby Recreation Reserve they currently occupy.

207 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.4 Proposed Lease of Land within Scoresby Recreation Reserve for a

Telecommunications Facility (cont’d)

2. DISCUSSION

Council is currently preparing a master plan for the Scoresby Recreation Reserve. Officers preparing the master plan have considered the location of the telecommunications tower, and recommend that it remains in the current location.

The telecommunications tower is located on the south boundary of the reserve at the rear of the Scoresby Shopping Centre and west of the toilet block. The facility is enclosed within a 12 x 5 metre wire fenced compound, and also includes an equipment shelter and a 25 metre concrete mono pole. Training lights for the recreation reserve are mounted on the mono pole.

The telecommunications tower has been located in Scoresby Recreation Reserve since 1995 with no adverse comments being received from either the abutting property owners or the users of the reserve.

Crown Castle Australia Pty Ltd has indicated their interest to enter into a long term lease for this facility.

3. CONSULTATION

Crown Castle Australia Pty Ltd, the infrastructure provider, has indicated their interest to enter into a new long term lease with Council.

Sections 190 and 223 of the Local Government Act 1989 provide the opportunity for the public to make a submission about the proposed lease.


The telecommunications tower has been located within the Scoresby Recreation Reserve for 20 years. The facility does not appear substantially different to the existing training light poles at the reserve.


Crown Castle Australia Pty Ltd are proposing an annual rental of $21,226 per annum increasing annually by 5%. A recent valuation has endorsed this proposed rental as appropriate for the site.

The current lease is scheduled to end on 31 July 2015, however will continue in overholding pending completion of the statutory process.


The telecommunications tower has been at this site for 20 years. There has been no adverse communication from either the reserve users or abutting property owners during that time.

208 COUNCIL – CORPORATE DEVELOPMENT 23 June 2015 10.4 Proposed Lease of Land within Scoresby Recreation Reserve for a

Telecommunications Facility (cont’d)


This report relates to:

Theme 5: Democratic and Engaged Communities:

5.3.1 Maintain accountable and transparent governance practices, and Council’s sound stewardship of the community’s finances and assets.

5.3.3 Promote social, economic and environmental responsibility in Council’s decision making.

8. CONCLUSION

It is recommended that Council commence the process to lease an area of land contained in Certificate of Title Volume 5057 Folio 1011202 (within Scoresby Recreation Reserve) to Crown Castle Australia Pty Ltd for an initial term of ten (10) years and a further term of ten (10) years with the recommended rental being $21,226 per annum for the first year increasing annually by 5%.

9. CONFIDENTIALITY

There are no confidentiality issues arising from this report.

Report Prepared By: Property Management Coordinator (Angela Mitchell)

Report Authorised By: Director – Corporate Development

(Joanne Truman)

Whi

lst e

very

end

eavo

ur h

as b

een

mad

e to

ens

ure

that

the

map

ping

info

rmat

ion

is c

urre

nt a

nd a

ccur

ate,

no

resp

onsi

bilit

y or

liab

ility

is ta

ken

by K

nox

City

Cou

ncil

in re

spec

t to

inac

cura

cy, e

rror

s, a

nd o

mis

sion

s or

for a

ctio

ns b

ased

on

this

info

rmat

ion.

210 COUNCIL – ITEMS FOR INFORMATION 23 June 2015

ALL WARDS

11.1 WORKS REPORT AS AT 4 JUNE 2015

SUMMARY: Coordinator – Capital Works (Gene Chiron)

The Works Report shows projects on Council’s Capital Works Program and indicates the status of each project as at 4 June 2015.

RECOMMENDATION

That the works report, as at 4 June 2015, be received and noted.

1. INTRODUCTION

This report summarises Council’s Capital Works Program for the 2014/2015 financial year. The aim of this report is to provide a regular and succinct status summary of each project over the last month. The Capital Works Report, as of 4 June 2015, is attached as Appendix A.

Report Prepared By: Coordinator – Capital Works (Gene Chiron)

Report Authorised By: Director – Engineering & Infrastructure (Ian Bell)

Project NameTotal

Approved

09-Jun-2015Knox City Council Project Status Report

Project Number

1 Bridges Renewal Program $158,000

Bridge renewal works in Lakesfield Reserve about to commence. Program is on schedule for completion by the end of the financial year.

4 High Risk Road Failures $290,000

Initial program has been completed. Remaining budget will be allocated to reactive works referred from Works Services. Program is on schedule for completion by the end of the financial year.

7 Road Surface Renewal Program $4,125,701

14/15 Road Resurfacing Program has now been completed with final invoices for linemarking still to be processed.

8 Drainage Pit and Pipe Renewal Program $2,774,699

Major drainage upgrade for Renown Street is about to commence and will be completed by the end of the financial year. This project and minor reactive works will complete this year’s program.

9 Footpath Renewal Program $1,900,000

Program is on schedule for completion by the end of the financial year.

10 Bicycle / Shared Path Renewal Program $549,000

Works are programmed on path between Bunjil Way and Hancock Drive as well as paths in Knox Gardens and Segarta Reserve.

11 Information System Plan Implementation $795,600

The ISP implementation program encompasses a number of information management activities including, PC replacement and leasing (annual), renewal of software and hardware including switch replacement and virtual server capacity (Nimble). It supports the ongoing upgrade of enterprise systems across the organisation and also provided an allocation for mobile computing which is now on hold.

16 Building Renewal Program $3,252,000

Program is currently 94% expended/committed and approximately 85% complete. Works commencing or nearing completion in June include Civic Centre Engineering Office refit, Knox Community Arts Centre - kicthen refit, Leisureworks - pool overflow drainage rectification, Vineyard House - demolition, Civic Centre - kicthenette refits, Placemakers/Woodworkers - extrenal painting, Knoxfield Toilet Block - inetrnal painting, external painting, associated maintenance.

17 Playground Renewal Program $1,258,243

Wally Tew playground on track for late June completion. Three local playgrounds (Deschamp, Lakesfield and Gravenstein) being finalised for June award and start.

22 Fire Hydrant Replacement Program $116,000

Payments made to South East Water in August. Program complete.

24 Carpark Renewal $165,050

Program completed.

1

APPENDIX A

Project NameTotal

Approved


Project Number

25 Plant & Machinery Replacement Program $2,274,000

Renewal Program underway, 85% funds commited & 46% of funds expended.

26 Street Tree Replacement Program $620,000

The project is on schedule - approximately half of the selected streets for this financial year have received street trees.

31 Stamford Park Redevelopment $469,838

Evaluation of the Expressions of Interest for the purchase and development of Lot 2 (residential estate) has been completed.

43 Shade Sails for Family and Children's Services Facilities $20,000

The shade sail playground budget is tracking well, with works 85% complete. All funds have been committed, with works to be complete and then the invoices to follow before 30 June.

55 Corhanwarrabul Creek Trail (to Dandenong Creek) - Shared Path $37,500

Consultant has completed designs for three different styles of bridge across Corhanwarrabul Creek. Designs will be discussed at the next meeting of the Stamford Park Steering Committee.

82 Drainage Upgrades - Ongoing Customer Response $70,000

All works within this program have been completed.

102 Major Reserves Conversion to Warm Season Grass $130,816

Works Complete.

104 Roadside Furniture Renewal Program $100,000

Program complete.

147 Energy & Greenhouse Program for Council Facilities $49,000

Additional LED lighting upgrade works to the change rooms, seating areas and foyer area of Knox Leisureworks is nearing completion.

229 Building Code Australia Compliance $150,000

Program was initially delayed by ESM Audit delivery. An estimated 80% of audit recommendations have been actioned, and will be delivered prior to the end of June.

239 Knox State Emergency Services - Facility Modification $148,767

Stage 3 works are now complete.

248 Boronia Park Landscaping Implementation Stage 3 $1,382,513

Projects underway as follows:(1) Boronia Retarding Basin Upgrade - Contract works have reached Practical Completion with mature tree planting to be undertaken by Parks in June;(2) Library & Basketball Plaza - Detailed design is currently being developed for front of Library and Basketball Stadium incorporating seating and meeting areas with lighting and also a drop-off zone;(3) Contractor has been appointed for installation of gross pollutant traps (GPT) with works expected to commence in June.

2

Project NameTotal

Approved


Project Number

256 The Basin Triangle Landscape Implementation - Stage 3 $279,084

Works planned to occur in June to construct path on east side of carpark.

289 CSR Quarry Reserve - Implementation Stage 4 $630,705

Report presented to April Council meeting with Master Plan amendments approved. Project is expected to be carried forward as a result and programmed to advertise tender late in calendar year with early 2016 construction commencement proposed.

299 Tulip Crescent - Reconstruction $5,500

Final payment processed.

315 The Basin Progress Hall – Main Entrance (Stage 1 Design). $20,000

Complete.

345 Asbestos Removal $100,000

2014/15 program completed.

347 Miscellaneous Industrial Roads - Pavement Rehabilitation $535,000

Program for 14/15 has now been completed. Awaiting a $77K reimbursement from Vicroads in relation to works recently completed on Napoleon Road.

353 Avalon/Stamford/Stud Road Intersection Modification $116,000

A Road Safety Audit and has been completed. Design plan review nearing completion. Sign off has been obtained from PTV and VicRoads. Quotes for construction has been received along with quote for Telstra's service modifications. Residents to be informed early June of intended works - expect to commence on site late June.

393 Tirhatuan Drive (No 18) Rowville - Drainage Upgrade $965,855

Contract works complete.

406 Knox Park Athletics Track-Terracing $44,000

Complete.

409 Parks Furniture Renewal $70,000

Program complete.

410 Parks Signage Renewal $70,000

All installations complete.

412 Water Sensitive Urban Design Renewal $150,000

Project 1: Completed (Wantirna Mall tree pit renewal).Project 2: Under construction (Golden Grove, The Basin Gross Polutant Trap (GPT) installation; Tender CT No.2076).Project 3: Completed Audit Assessment (Orville Court, Rowville, Industrial area, developer constructed raingarden) Renewal design now underway for 15/16 delivery.Project 4: Works about to commence (Renewal of damaged water sensitive urban design (WSUD) at KRSP).Project 5: Completed Audit Assessment (Railway Avenue, Ferntree Gully raingardens; renewal design underway for 15/16).

3

Project NameTotal

Approved


Project Number

418 Guy Turner Reserve (Stage 3) Masterplan Implementation $395,811

Final Completion has been reached and Stage 3 works have been handed over to Council to maintain.

439 Rowville Recreation Reserve No 1 - Renovation $40,000

Works complete.

440 Ferntree Gully Reserve Terracing Construction $76,230

Contract works well underway with terracing works completed and footpath works to follow early June.

441 Tim Neville Arboretum Masterplan Implementation $285,042

Remaining funds to be used in conjunction with lake upgrade works. Funds to be carried forward to next financial year.

443 Reserves Paths Renewal $50,000

Program complete.

455 Parks Crescent, Cypress Avenue, Boronia - Drainage Upgrade $261,881

Quotations for detailed feature survey being assessed.

459 Ferntree Gully Road (No. 1825) - Drainage Upgrade $478,605

Consultant has finalised Master Plan for site. Community consultation held 9 May. Further work required on hydraulic component of retarding basin functionality and water sensitive urban design (WSUD) elements.

490 DDA Footpath Modifications $100,000

Program is on schedule for completion by the end of the financial year.

492 Compliance to Food Act - Various Buildings $25,000

Program 100% complete.

494 Cathies Lane - Landfill Rehabilitation Works $134,000

Tonkin & Taylor now undertaking landfill gas monitoring. Landfill cap assessment undertaken. Also, have completed the leachate pump test again in view of concerns with the validity of the results of the testing undertaken by previous consultant. Completed assessment of landfill gas extraction system. Preparing Landfill Rehabilitation Pan, Aftercare Management Plan and Hydro assessment to meet EPA PAN requirement.

496 Blind Replacement in Early Years Facilities - Scope and Implementation $24,817

Additional blinds requested at Kinderlea. Works to be completed before the end of June 2015.

497 Coonara Stone Cottage - Structural Failure Rectification $30,000

Final revised documentation to be received mid June.

516 Rumann and Benedikt Reserves - Open Space Upgrade $100,000

Contractor appointed with scope of works utilising 2014/15 funds as well as proposed funds for 2015/16, subject to determination of Council budget. Works to commence in June after budget has been determined.

4

Project NameTotal

Approved


Project Number

518 Heany Park - Open Space Upgrade $80,000

Quotes are expected for construction of seating circle in June.

519 Chandler Park - Open Space Upgrade $246,156

Works completed.

520 Mountain Gate Major Activity Centre - Consultation and Design $765,086

Contract works underway with commencement of works within Town Square as well as section east end of shops. Some delays experienced within Town Square due to unexpected conflict with services. Issue now resolved and contractor provided with approval to proceed.

525 Cardiff / Herbert Streets - Drainage Design $50,000

Master plan being finalised with multiple stages of work likely. Concept plans for each stage have been prepared and undergoing DRAINS modelling verification. CCTV survey for the majority of the main drainage line has been done. Quotations for 6 sites currently being sought to obtain accurate data for modelling.

529 Dobson Reserve - Stormwater Harvesting $1,550,972

This project is now in two parts: Contract 2108 Pumps and Irrigation System at Dobson Park, currently undergoing tender evaluation. Contract 2111 Lake Rehabilitation System at Tim Neville Arboretum, out to tender, closing 12 June.

532 Sheffield Road, The Basin - Water Sensitive Urban Design $120,000

Detailed design completed.

534 Oval Renovation Design $20,000

Design nearing completion.

535 Renewal of Practice Wickets $130,000

Construction of practice wicket area at Pickett Reserve in progress.

536 Parkland Asset Renewal $60,000

Stock being planted. Garden bed infill planting in Francis Crescent, Dorset Road, State Basketball Centre, Roehampton Reserve underway. All funds allocated for this financial year.

537 Bush Boulevard $75,000

Program completed.

539 Cricket Run-up Renewal $24,000

Works complete.

543 Llewellyn Park - Landfill Rehabilitation Works $210,000

Tonkin & Taylor now undertaking landfill gas monitoring. Have completed the leachate pump trial and landfill gas pumping trial. Reports on trials reviewed by auditor. Auditor is requiring Council determine a preferred option for the landfill gas management as a result of the trial.Completed landfill cap assessment for Landfill Rehabilitation Plan. Landfill Rehabilitation Plan, Aftercare Management Plan and Hydro Assessment completed and referred to auditor. Due to EPA by 30 June.

5

Project NameTotal

Approved


Project Number

547 War Memorial Upgrade $370,468

All works are complete.

550 Golden Grove, The Basin - Rehabilitation $400,000

Initial contractor appointed but subsequently withdrew. Second preferred tenderer appointed and construction well underway with creek rock bars completed and embankment rock stabilisation works well underway.

Complications have arisen on site and expect works to be completed by June with planting program to follow.

551 Blackwood Park Road, Rowville - Rehabilitation $70,000

Works integrated with Windermere Drive renewal works. Contract works underway and expect works to be completed by mid-June.

552 Windermere Drive, Ferntree Gully - Rehabilitation $390,000

Works integrated with Blackwood Park Road renewal works. Contract works nearing completion and awaiting asphalt works with works expected to be completed early June.

553 St Davids Drive, Wantirna - Rehabilitation $60,000

Part of Contract No. 2064 - Selkirk Group of streets. Contract works nearing completion with asphalt works completed early June.

555 Inchcape Avenue (North), Wantirna - Rehabilitation $190,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works In Inchcape Avenue complete and practical completion imminent.

556 Dudley Avenue, Wantirna - Rehabilitation $130,000

Part of Contract No. 2064 - Selkirk group of streets, with Dudley Avenue completed and practical completion for contract works expected to follow in June.

557 Botany Court, Wantirna - Rehabilitation $60,000

Part of Contract No. 2064 - Selkirk Group of Streets. Contract works in Botany Court now complete.

558 Hoad Court, Wantirna - Rehabilitation $30,000

Part of Contract No. 2064 - Selkirk Group of Srteets. Works in Hoad Court completed.

559 Hadlow Drive, Wantirna - Rehabilitation $325,000

Contract combined with Roxburgh Road. Contract works nearing completion with asphalt works completed early June.

560 Roxburgh Road, Wantirna - Rehabilitation $290,000

Contract works integrated with Hadlow Drive. Works nearing completion with kerb & channel completed and asphalting works planned for early June.

561 Benmore Place, Wantirna - Rehabilitation $60,000

Resurfacing works have now been completed. Waiting on final invoice.

6

Project NameTotal

Approved


Project Number

564 Knox Park Reserve Renovation $150,000

Majority of contract works completed - grass growth monitored following less than ideal weather conditions. Weekly meetings held with contractor to mid-April to monitor progress of grass coverage. Contractor was not able to achieve 95% coverage by April with grass now going into dormancy. Site will continue to be monitored until spring when contractor will return to complete the works. Weed control underway.

566 Artwork Renewal $20,000

The artist has been commissioned to complete the work and it is anticipated that the budget will be expended by the end of the financial year.

568 Early Years Facility Office/Storage Upgrade $70,000

Final works at Kinderlea completed. Awaiting final invoice.

570 Fairpark Reserve Floodlighting Upgrade $31,628

Project complete.

572 Tennis Plan Implementation Program $50,000

Boronia Tennis Club (Rita Mathews) site surveyed and design completed ready for review. This is to enable staging of works to be determined, based on the condition report.

576 Early Years Facility Emergency Warning System $50,000

Bena Angliss stage 2 pilot program installed and tested. Demonstration of system to be presented 4 July. Pending approval by Children's Services, order will be placed for up to 4 other locations. Program will be fully committed by end June.

578 Forest Road bus stop access $18,950

Project complete.

581 Napoleon Road bus stop connection No.1 $45,040

Works have been completed. Awaiting invoices.

584 Tormore Reserve - Masterplan Development $100,000

Masterplan to be presented to Council for consideration for endorsement at May SPC Council meeting. Construction to commence following endorsement of masterplan.

585 Llewellyn Reserve - Masterplan Development $100,000

Quotes being finalised for construction of path works in June.

586 Guy Turner Reserve - Stage 4 $150,000

Works substantially complete.

587 Upper Ferntree Gully Neighbourhood Activity Centre - Design $120,000

Draft Streetscape Design Project (Stage 1) complete, due to be reported at 7 July Issues Briefing meeting and 28 July Council meeting.

7

Project NameTotal

Approved


Project Number

589 Knox Early Years (KEYs) Online $194,494

Project scope has been revised for Stage 2 and endorsed by Community Services. Pre School Webportal scheduled to go live start of May. Finance integration with preschool application on schedule for August. Waiting for confirmation from the MAV for the MCH application software roll out schedule and waiting for Rebourne, Family Day Care vendor, to confirm project timelines for transfer of the Family Day Care application to a software as a service (SaaS) based solution.

593 Marie Wallace Park - Masterplan Development $100,000

Second consultation session with the broader community undertaken on 9 May. A finalised masterplan will be put to Council in June prior to construction start.

594 Selkirk Avenue, Wantirna - Rehabilitation $300,000

Part of Contract No. 2064 - Selkirk Group of streets. Contract works nearing completion with asphalt works completed early June.

596 Ferntree Gully Entrance Sign $20,000

Sign installation is complete.

599 Knox Shared Path Network - Emergency Marker System $3,985

Works complete.

602 Park Ridge Reserve Floodlighting Upgrade $243,182

Additional trench and pit for the new Ausnet power upgrade are now installed. Floodlighting poles to be erected by the end of the week.

604 Liberty Reserve Carpark Lighting $113,035

Project is nearing completion, with new lights commissioned. Two original poles have been retained, and are awating conversion to LED lamping.

605 Illawarra Avenue, Rowville - Design $25,000

Detailed design review completed with proposed plan alterations being implemented.

606 Station Sreet, FTG - Design $25,000

Survey completed and detailed design well underway.

607 Ashton Road FTG - Design $30,000

Survey complete and design about to commence.

608 Kingston Street – Design $30,000

Survey works completed with design works about to commence.

609 Mountain Gate Drive, Ferntree Gully – Design $30,000

Survey completed and detailed design about to commence.

610 Elm Street, Bayswater – Design $25,000

Design nearing completion with design review to be undertaken on finalisation of design.

8

Project NameTotal

Approved


Project Number

611 Orange Grove, Bayswater – Design $25,000

Detailed design well underway with plan review expected in late June.

612 Maple Street, Bayswater – Design $15,000

Detailed design 90% complete with plan review expected to occur late June.

613 HV Jones Reserve Oval - Renewal $500,000

Contract works well advanced with sprinklers, drainage works and sprigging now completed. Unable to achieve grass coverage with the contractor required to maintain site over winter/spring until 95% coverage is obtained over spring/summer. Weed control underway.

614 Scoresby Village - Carpark $90,000

Works to be carried forward to 2015/16 program to allow for integration with shopping centre upgrade works.

615 Valentine Street, Bayswater - Carpark $107,500

Concrete works have all been completed. Asphalt work will be completed by early June.

616 Knox Park Reserve – Carpark $82,450

Project completed.

617 The Basin Preschool Toilets and Storage Upgrade - Design $40,000

Design complete.

618 Child Care Centres Removal of Rubber Rock $60,000

Additional works at Kinderlea are now completed, awaiting the final invoices.

619 Scoresby Road/Blind Creek underpass - Widen shared path at western approach $30,000

Project scope being re-assessed with quotes for design and construct to be obtained on clarification of scope.

620 High Street Road/Blind Creek shared path underpass - Install Lighting $50,000

Consultant has been engaged to undertake design and detailed estimate.

621 Stud Road Aero Club, Knoxfield/Rowville (Toilet Facility) $58,850

Construction complete.

622 Walker Reserve (Multi-purpose facility) Wantirna South $20,000

Initial detailed design and estimate developed with input from Leisure and the user groups. Meeting held with the tenant clubs on 27 March to discuss scope as estimated costs exceeded available funding.

Project re-scoped accordingly and User Groups consulted to ensure works are achievable and within the limits and guidelines of funding.

This project will need to be carried forward into 2015/16. Design for cricket fencing works ready for review and design for netball area underway.

9

Project NameTotal

Approved


Project Number

623 Seebeck Reserve, Rowville - Spectator Seating $26,400

Project complete.

624 Lakesfield Reserve, Lysterfield - Floodlighting Design $10,000

Last minute changes submitted by the sports clubs. Awaiting updated design. Works to be completed by the end of June 2015.

625 Lakesfield Reserve, Lysterfield - Pavilion Upgrade design $30,000

Architect given approval to complete detailed design after further consultation with Leisure Services and tenant clubs.

626 Carrington Park Reserve, Knoxfield - Scoreboard $22,000

All works complete.

627 Ferntree Gully Library Scope and Concept $50,000

Tender processes completed. Contract documentation currently being prepared to appoint successful consultant.

628 Boronia Library - Scope and Concept $50,000

Tender processes completed. Contract documentation currently being prepared to appoint successful consultant.

629 Preschool Major Office Upgrades - Detailed Designs $60,000

Concept designs received and reviewed. Architect given approval to proceed with developed design.

630 Blue Hills Children & Family Centre Hub Upgrade - Scope & Concept $50,000

Quotations being received for Traffic Impact Assessment and preliminary geotechnical report.

631 The Basin Community House - Redevelopment Stage 1 $40,000

Project complete. Awaiting final invoices.

632 Burwood Highway, Ferntree Gully - Footpath 1 $120,000

Project is currently in progress.

633 Bergins Road, Rowville - Footpath 1 $81,000

Project completed.

634 High Street Road, Wantirna South - Footpath 2, $20,000

Project complete.

635 Burwood Highway, Ferntree Gully - Footpath 2 $40,000

Alignment will be finalised this week with works set to commence the first week of June.

636 Myrtle Street, Bayswater - Footpath $27,000

Works have been completed.

10

Project NameTotal

Approved


Project Number

637 Mountain Highway, Boronia - Footpath 1 $30,000

Works complete.

638 Karoo Road, Rowville - Design $40,000

Detailed design for bus stop at southern end of Karoo Road (near Valleyview Drive) completed and electrical power pole stay relocated.

Detailed design for remainder of Karoo Road well underway.

639 Quarry Road, Upper Ferntree Gully - Design $30,000

Detailed design well underway with specialist design being arranged for retaining wall, and advice being sought for guardrail and public lighting requirements.

640 Napoleon Road/Affleck Way/Bark Avenue - Splitter Islands $8,000

Works have been completed. Waiting on final invoices.

641 Kelletts Road - Shared Path 1 $130,000

Project Complete.

642 Erica Avenue, Boronia - Pedestrian crossing upgrade $80,000

Works completed

643 Orson Street - Children's Crossing $10,000

Project completed

644 Footpath Connection Designs $20,000

Last design currently being finalised and to be submitted early this week.

645 Hutton Avenue Footpath Connection $35,000

Works complete.

646 Fairpark Reserve, Ferntree Gully - Masterplan $45,000

Draft masterplan consultation near complete. To be presented to Council in July.

647 Stud Park Reserve, Rowville - Masterplan $35,000

Consultants engaged. Issues and opportunities community consultation planned for late June through July.

648 Row Reserve, Rowville - Development Plan $15,000

Issues and opportunities community consultation complete. Draft development plan being finalised for community consultation in late June.

649 Scoresby (Exner) Reserve - Masterplan $45,000

Issues and opportunities community consultation complete. Draft masterplan being prepared for consultation in late June through July.

11

Project NameTotal

Approved


Project Number

650 Arcadia Reserve, Rowville - Masterplan $35,000

Issues and opportunities Community Consultation has occured. Draft Masterplan being prepared for further consultation in late June.

651 Ferntree Gully Town Square - Masterplan $20,000

Draft Masterplan near complete for communtiy consultation in July.

652 Dobson Street Reserve, Ferntree Gully - Development Plan $25,000

Community consultation complete. To be presented to Council at June meeting.

653 Revegetation Plan - Priority Sites $100,000

Contractor planting complete. Planting by community to commence in June. National Tree day planting in July.

654 Revegetation Plan - Stream Corridors $100,000

Pest control completed. Planting has commenced at Dandenong Creek Site. Wedmore Site to start planting. All sites to be completed by end of June

655 Entry Signage - Scope and Concept $25,000

Draft Knox Activity Centre Entry Signage Guidlines and Draft sketch design option for The Basin Signage complete. Both will be reported at 23 June Council meeting.

656 Margot Street (29), FTG - Drainage Upgrade $40,000

This project is a highly complex one with multiple concept designs in place. It is expected that an approved budget for 2015-16 may see the extra funds to allow construction of this project.

657 Salmon Road, Boronia - Drainage Upgrade $40,000

Detailed design completed for original scope with an estimated cost exceeding available budget. Scope has since been drastically reduced.

658 Old Belgrave Road (37), UFTG - Drainage Upgrade $40,000

Acknowledgement of Local Law 36 issue by VicRoads and Metro Trains as their responsibility.

659 Waldheim Road (26), Bayswater - Drainage Upgrade $40,000

Detailed designs approved internally and by VicRoads. Construction works scheduled for early-mid June.

660 Mountain Highway (No. 598), Bayswater - Drainage Upgrade $50,000

Detailed design is now underway for this project. WaterTech were the successful tenderer. Final design is due early-mid July.

661 Boronia Road (223), Boronia - Drainage Upgrade $50,000

Concept Plan completed. Two stages of minor works will be done to limit flows to improve property protection.

662 Mountain Gate Shopping Centre - Toilet $270,000

All works complete.

12

Project NameTotal

Approved


Project Number

663 Fairpark Reserve Toilet - Design $15,000

Design complete.

664 Storm Water Harvesting - Concept Designs $50,000

A review of the storm water harvesting initiative is about to be publicly tendered, which will include a review of the use and effectiveness of warm season grasses.

665 Templeton Reserve - Storm Water Harvesting Design $50,000

Works scheduled for Templeton Reserve will be suspended, pending the outcome of the Storm Water Harvesting/Sporting Surfaces review.

666 Milleara Avenue - Water Sensitive Urban Design system on road reserve $100,000

Stage 3 Investigations concluded that catchment is disconnected. An alternative site for a Water Sensitive Urban Design has been identified within the catchment and currently with Melbourne Water (MW) for approval (as grant administrator). Grant funding is valid from 14/15 to 15/16 as a two (2) year initiative.

667 Inverness Avenue - Water Sensitive Urban Design System $120,000

Program - Stage 3 Concept Designs approved by Melbourne Water (grant administrator). This is part of a 2 year grant funded initiative, currently ahead of schedule at 75% completed.

668 Knox Active Aging Management System(KAAMS) $500,000

Project timelines will need to be reviewed due to vendor’s capacity to deliver. At this stage the estimated project closure is June 2016.

669 Easy Compliant Recordkeeping $150,000

The ECR project is underway, with Phase 1: setting up a high level functional structure now complete. Work is underway with Phase 2: moving existing documents into Dataworks and Phase 3: working with teams to consolidate information on the G:drive. In July the project will move away from the planned Dataworks upgrade and Knox will go to the market to assess the most appropriate enterprise solution.

670 Project Pro $50,000

Council's Capital Works reporting system CashFlow has been successfully upgraded to Projects Pro on 20 April. An estimated saving of $20,000 has been achieved by completing particular project tasks in-house such as data and custom report migration.

671 PABX Upgrade $150,000

The upgrade of Council’s telephone systems is well advanced. Telstra won the contract to provide voice, data and mobile services for Council. Work is well underway and the telecommunications upgrade will be complete by 22 June.

672 Fairpark Reserve Fencing $81,500

Project completed. Waiting on final invoices.

673 The Avenue - Car Park $45,000

Project is complete.

674 Glenfern Park - Car Park $95,000

Project completed.

13

Project NameTotal

Approved


Project Number

675 Public Art Project $39,000

The process as defined in the Public Art Policy has been adhered to and a report submitted to Council. At the May 26 Council meeting, Council voted to defer the report until the Marie Wallace master plan was submitted in July.

676 Lakesfield Reserve Oval Renewal $200,000

Contract works well underway with surfacing works and irrigation completed and temporary cover of Rye grass provided over winter season. Grass sodding and associated activities will occur in spring.

677 Liberty Reserve Oval Renewal $180,000

Contract works well underway with irrigation and pump works completed and temporary coverage of Rye provided with sprigging planned for Spring.

678 Scoresby West Shopping Village - Public Lighting $150,000

Consultation to take place, but works to be carried forward to 15/16 program to allow for integration with shopping centre upgrade works.

679 Eildon Park Tennis Court Upgrade $64,000

Advice received in December 2014 that funding was available and that club requested assistance with construction. Meeting held with Club President early March to discuss project scope and timing of project. Club preference is for works to commence on site in early 2016. Awaiting confirmation of product specification from Club. Expect to seek quotes late 2015 to enable early 2016 commencement.

369 Carrington Park Reserve - Master Plan $44,189

Councillors considered the building issues at their 5 May Issus Briefing meeting. Looking to carry forward balance of money to assist with make safe works.

495 Fencing Replacement in Early Years Facilities - Scope and Implementation $24,000

Project Complete.

685 Preschool CCTV Camera Installations $31,000

Quotes for camera installations to five Preschools were recieved and purchase orders raised. Project has been put on hold until Family & Children's Services determine the ramifications of a follow-up communication from the Department relating to legal aspects of CCTV use in Childcare Centres.

$38,397,642Total:

14


ALL WARDS

11.2 ASSEMBLIES OF COUNCILLORS

SUMMARY: Acting Manager – Governance (Kerryn Ellis)

This report provides details of Assembly of Councillors established under section 80A of the Local Government Act as required under section 80A(2) of the Act.

RECOMMENDATION

That Council

1. Note the written record of Assemblies of Councillors as attached to this report.

2. Incorporate the records of the Assemblies into the minutes of the meeting.

1. INTRODUCTION

Under section 80A(2) of the Local Government Act, the Chief Executive Officer must present a written record of an Assembly of Councillors to an ordinary meeting of Council as soon as practicable after an Assembly occurs. This written record is required to be incorporated into the minutes of the meeting.

Details of Assemblies of Councillors that have occurred between Monday 11 May 2015 and Sunday 7 June 2015 are attached to this report.

Report Prepared By: Acting Manager – Governance (Kerryn Ellis)



RREECCOORRDD OOFF AASSSSEEMMBBLLYY OOFF CCOOUUNNCCIILLLLOORRSS (Section 80A Local Government Act) Date of Assembly: 11/5/2015

Name of Committee or Group (if applicable):

Economic Development Advisory Committee Time Meeting Commenced: 6:00pm

Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Darren Pearce

Council Staff in Attendance: Angelo Kourambas Kim Rawlings Peter Chaffey Ingo Kumic Helen Ruddell Matters Considered:

Integrated City Strategy Development Update

Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest

Councillor Left Assembly While Matter Being Considered




Knox Transfer Station Management Advisory Committee Time Meeting Commenced: 4:30pm

Councillors in Attendance: Cr John Mortimore

Council Staff in Attendance: Geoff McMeeken Matters Considered:

1. Update on Transfer Station Operation 2. Collection of E-waste 3. Windblown Litter from Site 4. Signage for Transfer Station 5. Organic Treatment Facilities Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Issues Briefing Time Meeting Commenced: 7:30pm

Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Tony Holland Cr John Mortimore Cr Lisa Cooper Cr Joe Cossari Cr Darren Pearce Cr Adam Gill Cr Nicole Seymour Cr Karin Orpen

Council Staff in Attendance: Graeme Emonson Kerryn Ellis Angelo Kourambas Kathy Parton Kerry Stubbings Jon Gorst Joanne Truman Sara Austin Matt Hanrahan Jo Herbig Matters Considered:

1. Community Safety Plan 2. Quarterly Financial Update – March 2015 Quarter 3. Public Art Work 4. Draft Submission to the Essential Services Commission – Local Government Rates Capping and

Variation Framework Consultation Paper Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Regional Sports Park Advisory Committee Time Meeting Commenced: 6:00pm

Councillors in Attendance: Cr Karin Orpen Cr Nicole Seymour

Council Staff in Attendance: Marco D’Amico Matters Considered:

1. Knox Regional Sports Park Events Calendar 2. Knox Regional Sports Park Landscaping 3. Knox Basketball Inc Successes and Challenges 4. Participation Rates 5. Ongoing Maintenance Commitments 6. Knox Regional Sports Park Master Plan 7. Sport and Recreation Victoria Eastern Region Meeting Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





CEO’s Performance Evaluation Committee Time Meeting Commenced: 5:32pm

Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Darren Pearce

Council Staff in Attendance: Graeme Emonson Matters Considered:

Status Report of Key Result Areas for 2014-15, March 2015 Quarter Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Dinner prior to Special Council Meeting Time Meeting Commenced: 6:15pm

Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Lisa Cooper Cr Joe Cossari Cr Darren Pearce Cr Adam Gill Cr Nicole Seymour Cr Karin Orpen Cr Tony Holland

Council Staff in Attendance: Graeme Emonson Ian Bell Angelo Kourambas Kerry Stubbings Joanne Truman Kerryn Ellis Matters Considered:

Stamford Park Project Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Recreation & Leisure Liaison Group Time Meeting Commenced: 6:40pm

Councillors in Attendance: Cr Adam Gill Cr Tony Holland

Council Staff in Attendance: David Blair Marco D’Amico Daniel Clark Robert Morton Suzi Hayes Matters Considered:

1. Community Groups Support Project 2. Induction Survey Results 3. NRL Industry Discussion 4. Policy Review and Casual Use of Council’s Active Reserve Policy 5. Future of Council’s Warm Season Grass Program 6. Capital Works and SRV Projects Update 7. Leisure Minor Capital Works Grant Scheme Update 8. Draft 2015-16 Annual Budget 9. Breach of Tenancy Policy Review Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Arts & Culture Advisory Committee Time Meeting Commenced: 6:30pm

Councillors in Attendance: Cr Joe Cossari Cr Karin Orpen

Council Staff in Attendance: Graeme Emonson Sara Austin Jo Herbig Jeremy Angerson Matters Considered:

There were no formal Agenda items as this was an initial induction meeting for the new community members of this Committee. Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest






Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Joe Cossari Cr Karin Orpen Cr Darren Pearce Cr Adam Gill Cr Tony Holland Cr Nicole Seymour Cr Lisa Cooper Cr John Mortimore

Council Staff in Attendance: Graeme Emonson Angelo Kourambas Joanne Truman Kim Rawlings Matters Considered:

Stamford Park Project Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Dinner prior to Council Meeting Time Meeting Commenced: 6:00pm

Councillors in Attendance: Mayor, Cr Peter Lockwood Cr Tony Holland Cr John Mortimore Cr Lisa Cooper Cr Joe Cossari Cr Darren Pearce Cr Adam Gill Cr Nicole Seymour Cr Karin Orpen

Council Staff in Attendance: Graeme Emonson Ian Bell Angelo Kourambas Kerry Stubbings Joanne Truman Kerryn Ellis Matters Considered:

1. Grants Commission 2. Service Planning Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Transport & Mobility Advisory Committee Time Meeting Commenced: 6:30pm

Councillors in Attendance: Cr John Mortimore

Council Staff in Attendance: Matt Hanrahan Ron Crawford Winchelle Chuson Martin Moloney Matters Considered:

1. Business Arising from Previous Meeting: - Acknowledge Meeting Minutes - Footpath Ranking - Mountain Highway Bike Sign - Accessibility of 900 Bus Stop Stud Park 2. James Street, Bayswater 3. Topics for Future Discussion Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Economic Development Advisory Committee Time Meeting Commenced: 6:00pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Joe Cossari Cr Darren Pearce

Council Staff in Attendance: Angelo Kourambas Peter Chaffey Helen Ruddell Kate Harris Matters Considered:

1. Strategic Planning Committee Report - Economic Development Committee Achievement Report 2014-15

2. Service Review Progress Update 3. Wantirna Health Project – Update/Progress Report 4. Bayswater Employment Precinct Project – Update/Progress Report 5. Update on Place Program 6. Confidential Item – Update of Investment Facilitation and Investment Activity across the City Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Community Sports Centre Management Committee Time Meeting Commenced: 4:30pm

Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Lisa Cooper

Council Staff in Attendance: Nicole Columbine Marco D’Amico Matters Considered:

1. Financial – Audited Accounts Year Ending 31 December 2014 2. Monthly Financials – Year to Date 30 April 2015 3. Hockey Club Issues Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest






Councillors in Attendance: Mayor – Cr Peter Lockwood Cr Darren Pearce Cr John Mortimore Cr Nicole Seymour Cr Karin Orpen Cr Tony Holland Cr Lisa Cooper

Council Staff in Attendance: Graeme Emonson Kim Rawlings Ian Bell Kathy Parton Angelo Kourambas Janine Brown Kerry Stubbings Angelo Morcos Joanne Truman Janice Cooke Kerryn Ellis Paul Gallagher Matters Considered:

1. Draft Integrated City Strategy and Implementation Plan 2015-2017 2. Activity Centre Entry Signage Design Framework and The Basin Signage Options 3. Early Years Service Planning Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest





Knox Disability Advisory Committee Time Meeting Commenced: 6:30pm

Councillors in Attendance: Cr John Mortimore Cr Nicole Seymour

Council Staff in Attendance: Felicity Smith Nicole Hunter Amanda Wiggs Dianne Thomas Matters Considered:

1. Knox Access and Inclusion for People with Disabilities - Bridging Plan 2016 2. Victorian Disability State Plan 2017-2020 3. The New Federal Government Disability Employment Framework Conflict of Interest Disclosures: Nil Councillor’s Name

Type of Interest



ALL WARDS

11.3 SUPPLEMENTARY VALUATIONS

SUMMARY: Coordinator–Property & Revenue Services (Ian Goullet)

This report summarises the effect of Supplementary Valuations returned as at 1 July 2014 (SUPP ID’s 430, 440, 446, 447, 448, 450, 453, 464, 465, 466 and 468).

RECOMMENDATION

That Council adopt the Supplementary Valuation adjustments 2014/2015 (SUPP ID’s 430, 440, 446, 447, 448, 450, 453, 464, 465, 466 and 468) prepared and tabled under Section 13DF of the Valuation of Land Act 1960.

1. INTRODUCTION

As part of the ongoing valuation process Supplementary Valuations have been carried out on a number of properties. The Supplementary Valuations are as a result of subdivision, consolidation, the erection or removal of improvements, arithmetical or descriptive errors. The valuations returned are shown in the report as the Valuations as at 1 January, 2014.

These Supplementary Valuations are undertaken and have been returned in accordance with Section 13DF of the Valuation of Land Act 1960.

2. DISCUSSION

The Supplementary Valuation return process is an ongoing process to ensure adjustments to properties continue to be accurately reflected in Council’s rating system.

Reports are presented to Council to reflect changes in property values throughout the financial year.

Depending on the nature or date of each individual supplementary valuation the effective date will vary. The supplementary valuations included in this report have the effective dates of 1 July 2014, 1 February 2015, 1 March 2015, 1 April, 2015 and 1 May 2015 being the date they were returned to Council.

242 COUNCIL – ITEMS FOR INFORMATION 23 June 2015 11.3 Supplementary Valuations (cont’d)

The following tables set out the changes in valuations as a result of these Supplementary Valuation returns.

Valuations as at 31 March 2015 Site Value Capital Improved Value Net Annual Value

$20,913,130,000 $33,915,061,000 $1,858,654,285

Adjustments Due To Supplementary Valuation Returns Site Value Capital Improved Value Net Annual Value

22,771,000 41,306,000 2,231,100

New Valuation Totals as at 30 June 2015 Site Value Capital Improved Value Net Annual Value

20,935,901,000 33,956,367,000 1,860,885,385

Site Value – Represents the land value alone.

Capital Improved Value – Represents the combined value of land and any improvements. It is the basis on which rates are raised.

Net Annual Value – Represents the notional rental value of the improved property.

Whilst the rates can be effective from different dates the valuation is determined based on the level of valuation as at 1 January 2014.

Details of specific properties affected by these Supplementary Valuations are available upon request.

3. CONSULTATION

There is no requirement for any specific consultation in regards to this matter.


There are no environmental or amenity impacts as a result of this report.


This particular Supplementary Valuation return, based on a nett increase in Capital Improved Value of $41,306,000 for the 2014/2015 financial year, has generated an increase in rates of $43,846.55.

243 COUNCIL – ITEMS FOR INFORMATION 23 June 2015 11.3 Supplementary Valuations (cont’d)


Regular processing of Supplementary Valuations ensures accuracy of Council records and thus Council rate charging is as equitable as possible.


Valuations and rating is part of Council’s governance responsibility in delivering the Knox Council Plan.

8. CONCLUSION

It is recommended that Council receive, approve and adopt the Supplementary Valuation Return(s) and relevant declaration(s) of the Valuer as shown in Appendix A.

9. CONFIDENTIALITY

Confidentiality is not an issue in this instance.

Report Prepared By: Coordinator – Property & Revenue Services (Ian Goullet)

Report Authorised By: Director - Corporate Development (Joanne Truman)

244 COUNCIL – ITEMS FOR INFORMATION 23 June 2015 11.3 - APPENDIX A

TABLE 1

RETURN OF THE VALUER OVERALL VALUATION CHANGE

SUPPLEMENTARY REFERENCE ID VALUER’S RETURN

DECLARATION DATE

SITE VALUE CAPITAL IMPROVED

VALUE

NET ANNUAL VALUE

SUPPID 430 S/DIVISION 1 April 2015 20,615,000 20,615,000 1,030,750

SUPP ID 440 S/DIVISION 1 April 2015 -25,000 5,725,000 472,350

SUPP ID 446 CIV 1 March 2015 850,000 4,543,000 221,350

SUPP ID 447 S/DIVISION 1 Feb 2015 1,860,000 7,230,000 361,500

SUPP ID 448 S/DIVISION 1 July 2014 41,000 -415,000 -36,150

SUPP ID 450 S/DIVISION 1 April 2015 -405,000 -415,000 -20,750

SUPP ID 464 S/DIVISION 1 May 2015 138,000 345,000 17,250

SUPP ID 453 S/DIVISION 1 July 2014 0 4,216,000 210,800

SUPP ID 465 S/DIVISION 1 July 2014 -448,000 -2,008,000 -100,400

SUPP ID 466 S/DIVISION 1 May 2015 448,000 1,916,000 95,800

SUPP ID 468 OBJECTIONS 1 July 2014 -303,000 -446,000 -21,400


12. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN

12.1 NOTICE OF MOTION No. 30

Public Art Work

Part 1 - Notice of Rescission

I hereby give notice that it is my intention to move at the Ordinary Meeting of Council on 23 June 2015 that the following motion adopted at the Council Meeting on 26 May 2015 under item 9.4 – Public Art Work which read as follows:

That Council:

1. Defer consideration of this report until the completion of the Marie Wallace Reserve Masterplan, at which time this report be represented to Council for consideration; and

2. Approve the extension of the Knox Public Art Working Group to September 2015.

be rescinded.

Part 2 - Notice of Motion

In the event of the rescission motion being adopted by Council, I hereby intend to move as follows:

That Council:

1. Approve the recommendation of the Knox Public Art Working Group to

commission Anderson Hunt (artist), to create and install his ‘A Slice of History’ at Marie Wallace Reserve; and

2. Approve an extension of the Knox Public Art Working Group to

September 2015. Cr Peter Lockwood Baird Ward 27 May 2015


13. SUPPLEMENTARY ITEMS

14. URGENT BUSINESS

14.1 URGENT BUSINESS

14.2 CALL UP ITEMS

15. QUESTIONS WITHOUT NOTICE