Overview of the Tools Available in Office 365

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Today’s Presenter

Presenter:

Joshua Jackson

Manager

Moderator:

Julia Marple

Manager

Let’s Get Started!

Introduction

• Office 365 is a suite of business applications available

from Microsoft.

• Apps vary from the standard Office suite (Word, Excel

etc.) to cloud based activities (Flow, Skype etc.).

• Today we will be discussing 10 of the 27 current

applications.

Introduction

• What you have depends on your access and license.

• Access your apps in O365 with the Waffle menu

• Click on “All Apps” then “Explore all your apps” to see

everything.

Today’s App review

• OneDrive

• Teams vs. Groups

• SharePoint

• Planner

• Delve

• Video

• Power BI

• Flow

OneDrive

• File storage in the cloud. Safe and easy to access.

• Share files with people internal and *external to you

organization.

• Tip: Create folders to quickly share groups of

documents with specific users.

• Sync files for offline editing.

OneDrive

Teams

• Work quickly as a small group.

• Integrates chat (Skype), meetings (Outlook), notes

(OneNote), and attachments (SharePoint Library).

• Mobile apps bring it all together to keep you

connected while on the move.

Teams

Groups

• Expand your Team functionality with a Group.

• Larger groups of people working for longer periods of

time.

• In addition to chat, meetings, notes and file storage

you get:

• Planner

• Email Groups

• SharePoint Site

Groups

SharePoint

• “Classic” SharePoint has been updated for the

modern world.

• Mobile friendly pages and a mobile app make it easy

to stay up to date on information.

• Still the good old SharePoint:

• Communications/Intranets

• Document/Records management platform.

SharePoint Online Highlights

• Easy to create extranets and invite external users.

• Powerful search can reach across all content you have

access to, helping you find what you are looking for.

• Top tier data security and Data Loss Prevention.

• Easy administration.

• Low overhead costs.

Planner

• Task management tool integrated into Office 365!

• Plans can be both public and private.

• Track tasks by the “buckets” they are assigned to, or

by other characteristics.

• Work with your team: Assign tasks, share your plan,

update tasks in real time.

Planner

Planner

Delve

• Replacement for MySites.

• Manage your personal profile that is visible to the rest

of the organization.

• Explore information across all of O365.

• Search for skills or experienced coworkers.

• Content is suggested based off activities and

interactions.

Delve - Profile

Delve – Document Suggestions

Video

• Your organization’s own private YouTube channel!

• Use categories to keep videos grouped by topic.

• Display and play videos directly from SharePoint.

• Get detailed user analytics.

Video – Analytics

Power BI

• Business intelligence tool available with certain tiers

of O365 licenses.

• Used to visualize and analyze complex data.

• Pulls multiple sources together to create interactive

dashboards.

• Like Excel but:

• Publishable to the web and mobile friendly!

• Easier to set up and maintain.

Power BI

Flow

• Allow end users to build workflows to automate

repetitive tasks.

• All you need is your web browser!

• Connect to many different web based services to

access data from almost anywhere.

• Use prebuilt templates to get started fast!

Top Flow Templates

When to use what

Thank You!