12

/1/2

01

61

Partic

ipatio

n

Require

ments R

evie

w

Form

Offic

e o

f Local P

rogra

ms

Overv

iew

•O

hio

is fortu

nate

to h

ave th

e fle

xib

ility to

allo

w lo

cal ju

risdic

tions to

adm

iniste

r transp

orta

tion

pro

jects th

rough th

e fe

dera

l-aid

pro

cess

•O

DO

T is u

ltimate

ly re

sponsib

le a

nd m

ust a

ssure

local c

om

plia

nce w

ith a

ll Federa

l and S

tate

law

s,

regula

tions, a

nd p

olic

ies

•Partic

ipatio

n in

the L

PA p

rogra

m is a

t OD

OT’s d

iscre

tion

•The L

PA m

ust d

em

onstra

te th

e a

bility

to su

ccessfu

lly a

dm

iniste

r a L

ocal-le

t pro

ject

12

/1/2

01

62

Purp

ose

•The P

artic

ipatio

n R

equire

ments R

evie

w F

orm

esta

blish

es th

at th

e L

PA h

as th

e p

roper m

echanism

s in

pla

ce to

overse

e a

pro

ject

•Tra

inin

g M

odule

s Com

ple

te

•D

esig

nate

a “

Perso

n in

Resp

onsib

le C

harg

e”

•Pro

ject H

istory

•D

ocum

ente

d P

rocesse

s

eLearn

ing

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b A

: Intro

Page

•O

ur w

ay o

f gettin

g to

know

you…

gettin

g to

know

all a

bout y

ou…

•In

troductio

n in

form

atio

n

•N

am

e th

e “

Perso

n in

Resp

onsib

le C

harg

e”

•Sta

tem

ent o

f Qualific

atio

ns

•List sta

ff mem

ber(s) w

ho h

ave c

om

ple

ted th

e tra

inin

g m

odule

s

12

/1/2

01

63

Partic

ipatio

n R

equire

ments R

evie

w F

orm

Pe

rson

in R

esp

on

sible

Ch

arg

e:

Cu

rren

t Ro

les a

nd

Re

spo

nsib

ilities w

ithin

LPA

:

Sta

tem

en

t of Q

ua

lificatio

ns:

LPA

De

sign

ee

s to se

rve

as th

e C

on

structio

n P

roje

ct En

gin

ee

r (CP

E), o

r if

the

CP

E w

ill be

pro

vid

ed

thro

ug

h co

ntra

cted

con

sulta

nt se

rvice

s:

Ple

ase

pro

vid

e th

e n

am

e(s) o

f LPA

Sta

ff wh

o h

as/h

av

e co

mp

lete

d th

e

follo

win

g Lo

cal P

rog

ram

Tra

inin

g M

od

ule

s:

1. In

trod

uctio

n

2. Lo

cally

Ad

min

istere

d T

ran

spo

rtatio

n P

roje

cts in O

hio

3. P

roje

ct De

ve

lop

me

nt &

De

sign

4. R

igh

t-of-W

ay

5. E

nv

iron

me

nta

l

6. A

dv

ertisin

g, S

ale

an

d A

wa

rd

7. C

on

sulta

nt C

on

tract A

dm

inistra

tion

8. C

on

structio

n C

on

tract A

dm

inistra

tion

9. R

ailro

ad

Co

ord

ina

tion

10

. Utility

Co

ord

ina

tion

11

. Title

VI fo

r LPA

s

12

. Fin

an

cial R

esp

on

sibilitie

s

LPA

:

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b B

: Conta

cts a

nd P

roje

cts

•List sta

ff mem

bers w

ho:

•Serv

e a

s the C

onstru

ctio

n P

roje

ct E

ngin

eer (C

PE) –

may b

e p

rovid

ed th

rough

contra

cte

d c

onsu

ltant se

rvic

es

•Pro

cess p

roje

ct in

voic

es

•Pro

vid

e p

roje

ct in

voic

e a

ppro

vals

•Pro

cess p

ayro

ll

LABEL:

B-1

Re

qu

est to

Loca

l1

Ide

ntify

the

LPA D

esig

ne

e to

serv

e a

s the

Co

nstru

ction

Pro

ject E

ng

ine

er (C

PE

), or if th

e C

PE

will b

e

pro

vid

ed

thro

ug

h co

ntra

cted

con

sulta

nt se

rvice

s:

2Id

en

tify th

e LP

A D

esig

ne

e to

pro

cess p

roje

ct inv

oice

s:

3Id

en

tify th

e LP

A D

esig

ne

e to

pro

vid

e p

roje

ct inv

oice

ap

pro

va

ls:

4Id

en

tify th

e LP

A D

esig

ne

e to

pro

cess p

ay

roll:

12

/1/2

01

64

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b B

: Conta

cts a

nd P

roje

cts

•The L

PA sh

ould

list pre

vio

usly

deliv

ere

d a

nd m

ain

tain

ed su

ccessfu

l capita

l

impro

vem

ent p

roje

cts

B-2

Re

qu

est to

Loca

lT

he

LPA m

ust h

av

e p

rev

iou

sly d

eliv

ere

d a

nd

ma

inta

ine

d su

ccessfu

l cap

ital im

pro

ve

me

nt p

roje

cts.

Ple

ase

list pro

jects fo

r refe

ren

ce.

Pro

ject N

am

e:

OD

OT

PID

:

Lettin

g A

ge

ncy

:

Am

ou

nt:

Fu

nd

ing

So

urce

s:

Sco

pe

Issue

s

Co

mm

en

ts:

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b C

: Pro

cesse

s•

The L

PA m

ust h

ave e

stablish

ed a

nd d

ocum

ente

d p

ractic

es

•LPA

Partic

ipatio

n R

equire

ments C

hapte

r of L

ocal-L

et M

anual

•Ensu

res th

e L

PA h

as c

ontro

ls in p

lace to

successfu

lly d

eliv

er a

locally

adm

iniste

red p

roje

ct

•The L

PA m

ay e

lect to

utilize

OD

OT’s p

rocesse

s, when a

pplic

able

•If c

hoosin

g th

is optio

n, e

nsu

re y

ou k

now

what O

DO

T’s p

rocess is

Pro

ject Ad

min

istration

Pro

cesses: Th

e LPA

mu

st hav

e

establish

ed an

d d

ocu

men

ted p

ractices for each

of th

e follo

win

g

pro

ject adm

inistratio

n co

mp

on

ents. T

he L

PA

mu

st iden

tify,

wh

ether an

LPA

staff or th

rou

gh

con

sultan

t services, th

e

ind

ivid

ual(s) resp

on

sible fo

r the m

anag

emen

t of th

ese

pro

cesses.

12

/1/2

01

65

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b C

: Pro

cesse

s•

Docum

ente

d p

rocesse

s must in

clu

de:

•Consu

ltant S

erv

ices E

valu

atio

n a

nd S

ele

ctio

n

•Consu

ltant S

erv

ices M

anagem

ent

•Rig

ht-o

f-Way D

esig

n a

nd A

cquisitio

n

•Enviro

nm

enta

l

•Change O

rder P

rocess

•D

ispute

Reso

lutio

n/Cla

ims M

anagem

ent P

rocess

•Fin

ance, A

ccountin

g, a

nd R

ecord

Keepin

g

•H

ow

expenditu

res a

re tra

cked, fe

dera

l vs. sta

te v

s. local, h

ow

the S

EFA

is

genera

ted/re

porte

d

•Pro

ject A

ward

Pro

cedure

s

•Bid

openin

g, b

id re

vie

w, p

roje

ct a

ward

, use

of S

AM

s and A

udito

r of S

tate

Unre

solv

ed

Fin

din

gs w

ebsite

s, ensu

ring P

rime C

ontra

cto

r reta

ins a

t least 3

0% o

f the o

rigin

al b

id

contra

ct a

mount

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b C

: Pro

cesse

s•

Docum

ente

d p

rocesse

s must in

clu

de:

•D

isadvanta

ged B

usin

ess E

nte

rprise

(DBE) C

om

plia

nce

•D

avis-B

acon a

nd/or S

tate

Pre

vailin

g W

ages C

om

plia

nce

•M

ain

tenance o

f Pro

ject F

iles

•Pro

vid

e a

sam

ple

of a

weeks w

orth

of d

aily

dia

ries

12

/1/2

01

66

Partic

ipatio

n R

equire

ments R

evie

w F

orm

•Ta

b D

: Fin

ance a

nd C

ost

•An L

PA se

ekin

g a

ny ty

pe o

f cost re

covery

for C

E m

ust c

om

ple

te th

is tab a

nd p

rovid

e

the re

queste

d in

form

atio

n•

Ensu

res tim

ekeepin

g is c

om

plia

nt w

ith F

edera

l and S

tate

guid

elin

es

•Those

LPA

s not se

ekin

g c

ost re

cover w

ill scro

ll to th

e b

otto

m o

f the sh

eet a

nd se

lect

the b

ox in

dic

atin

g th

ey a

re e

lectin

g n

ot to

choose

any c

ost re

covery

meth

od fo

r labor

Reso

urc

es

http

://w

ww

.dot.sta

te.o

h.u

s/D

ivisio

ns/

Pla

nnin

g/LocalP

rogra

ms/

Pages/

LocalL

etP

rocesse

s.asp

x

LPA

Tra

inin

g

LPA

Partic

ipatio

n C

hapte

r of th

e L

ocal-L

et M

anual

Nic

hole

Wade

Pro

gra

m M

anager

OD

OT O

ffice o

f Local P

rogra

ms

Nic

hole

.Wade@

dot.o

hio

.gov

(614) 7

52-6

581

12/1/20161

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$3

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$3

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un

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$1

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$1

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all C

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rov

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nd

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all C

ities with

po

pu

latio

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nn

ua

lly -

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nu

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nic

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rojects so

licited a

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ua

lly -

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nu

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jor

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0 m

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vid

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ds

to lo

cals fo

r ma

jor b

ridg

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cemen

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ab

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pro

jects. Lo

cal M

ajo

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nu

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un

din

g 2

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an

sp

or

tatio

n A

lter

na

tive

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11 m

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vid

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ds fo

r bicy

cle an

d p

edestria

n fa

cilities a

nd

pro

jects tha

t enh

an

ce surfa

ce tran

spo

rtatio

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y

imp

rov

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histo

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rojects so

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nu

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un

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ng

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b a

nd

repla

cemen

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dw

ay

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d sa

fety p

rojects.

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nu

ally

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uly

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gu

st

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tro

pa

rk

s -

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gra

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rov

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te fun

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ark

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ou

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an

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w.d

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s/D

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lann

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oca

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m

-O

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teve

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oca

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ms

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4-6

44

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11a

nd

rea

.ste

ven

so

n@

do

t.sta

te.o

h.u

s

Questio

ns