overview two major initiatives published catalog automated graduation certification
TRANSCRIPT
OVERVIEW
Two major initiativesPublished CatalogAutomated Graduation Certification
OVERVIEW
Multiple componentsMultiple projectsStand alone Overlapping
OVERVIEW
Initiative
ComponentProject
Project
ComponentProject
Project
ComponentProject
Project
ComponentProject
Project
PHILOSOPHY
Systematic ApproachManagement StyleConsistencyTransparency
PHILOSOPHY
Intentional Evaluation ProcessScoping SessionsComparison Review
Peer and State Institutions
PHILOSOPHY
Deliberate Collaboration ProcessFocus groups Associate DeansAdvisory CommitteeImplementation Team
PHILOSOPHY
Phase ApproachDetail LevelImplementation PlansFocus on goals and outcomesTransition stages
PHILOSOPHY
Strategic Communication Focus on Stakeholders
OverlapPopulation – Student, Staff, Faculty
PHILOSOPHY
Resolution process Use of Parking-lot conceptResolution process
Movement to Registrar
Published Catalog Initiative
Charge
Transition the management of the business
process from the Marketing Office to the
Office of the Registrar.
Phases
I. Phase I Business as Usual 2012-2013
II. Phase II Adjust Process Fall 2013
III. Phase III Fit Gap Review Fall 2014
IV. Phase IV Technical Writing Review Fall 2014
Phase I - Business as Usual Complete
OUTCOMES Catalog published on March 1 Cosmetic application PDF/Word option available Established an advisory committee Prepared for Phase II
Undergraduate vs. Graduate
Phase II – Adjustment StageIn Progress
Expected Outcome
AUDIENCE FOCUS Multimedia Users – Web, PDF/Word/Print, and Mobile
High School – Students, Parents and High School Counselors
Prospective – Recruits, Comparison Shoppers, Parents and CU Denver Admissions Team,
Admitted Students – Students, Parents, Orientation, Registrar’s Office, Advising Units, and Other Administrative Office
Current Students - Students, Parents, Registrar’s Office, Advising Units and Other Administrative Office
Graduating Students - Students, Parents, Registrar’s Office, Advising Units and Other Administrative Office
Alumni – Former Students and Comparison Shoppers
Advising Units
Staff and Faculty
GENERAL GUIDELINES
The Office of the Registrar aligns with the University assumption that the published catalog is considered a student contract. Policy Graduation Requirements
CATALOG EDITOR ROLE
Coordinates editing process and serves as point-of-contact and approver for school/college, department or program
Two levels identified General Policy/Graduation Requirements
Appointment Required
FUNTIONALITY STANDARDS
Security Access Navigation Limitation – Linking to external websites,
PDF uploading, Multimedia capability, and Mobile App
TEMPLATES STANDARDS
Table of Contents Academic Policy Graduation Requirements Program Requirements College/School General Information
Timeline
August -
September
•Implement – Process to capture changes•Identify – Appointed Catalog Editor
October
•Vet – Catalog working draft
November-December
• Training Sessions• Open up access to make edits
Next Steps
I. Implement the new business process
II. Identify Catalog Editors
i. Appointment Process
a. General
b. Policy/Graduation Requirements
III. Develop Academic Policy section
IV. Develop Graduation Requirement section
V. Develop new sections Faculty
Newly Admitted Students
Transfer Students
Prospective Students
International Students
V. Roll out Communication PlanVI. Catalog Editor Training
i. Coordinated dates and open workshops
ii. General
iii. Specialized
a. Policy
b. Program degree requirements
Questions