p2 results data collection: planning for results
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P2 Results Data Collection: Planning for Results. National Environmental Partnership Summit New Orleans May 8, 2007. Basic Questions to Ask for Project Planning. Drivers for measurement Why do you need to collect data? Identifying Data Which data do you want to collect? Data Collection - PowerPoint PPT PresentationTRANSCRIPT
P2 Results Data Collection: P2 Results Data Collection: Planning for ResultsPlanning for Results
National Environmental Partnership SummitNational Environmental Partnership SummitNew OrleansNew OrleansMay 8, 2007May 8, 2007
Basic Questions to Ask for Basic Questions to Ask for Project PlanningProject Planning
Drivers for measurementDrivers for measurement Why do you need to collect data?Why do you need to collect data?
Identifying DataIdentifying Data Which data do you want to collect?Which data do you want to collect?
Data CollectionData Collection Where can you find existing data?Where can you find existing data? How will you collect data?How will you collect data?
Using the DataUsing the Data What will you do with the data?What will you do with the data? Where are the gaps in the data?Where are the gaps in the data?
Drivers for MeasurementDrivers for Measurement
Why do you need to collect data?Why do you need to collect data?
EPA P2 GrantEPA P2 GrantValidate P2 as a viable toolValidate P2 as a viable tool Promote P2Promote P2
EMS or ISO14000EMS or ISO14000Legislature Reviews and AuditsLegislature Reviews and AuditsRecognitionRecognition
Why do you need to collect data?Why do you need to collect data?
Gain understandingGain understanding ““You can’t know where you’re going if you You can’t know where you’re going if you
don’t know where you’ve been”don’t know where you’ve been”Support an environmental vision/directionSupport an environmental vision/directionComparison of performance between Comparison of performance between operations worldwideoperations worldwideEnvironmental goals Environmental goals Sustainability reportingSustainability reportingRecognitionRecognition
Why do you need to collect data?Why do you need to collect data?
To identify the source of risks associated To identify the source of risks associated with hazardous materials & wasteswith hazardous materials & wastesTo show businesses & staff the effects of To show businesses & staff the effects of their practices & effortstheir practices & effortsTo justify the use of program resources To justify the use of program resources and to compare with other programsand to compare with other programs
Identifying DataIdentifying Data
Which data do you want to collect?Which data do you want to collect?
Energy ConservationEnergy ConservationWater ConservationWater ConservationWaste ReductionWaste ReductionBehavioral ChangesBehavioral ChangesEnvironmental Policy ImplementedEnvironmental Policy ImplementedMoney SavingsMoney Savings
Internship Program:Internship Program:Case StudyCase Study
Interns must determine potential Interns must determine potential reductions and savings for final reportreductions and savings for final report ½ billon BTU Saved - $63,000½ billon BTU Saved - $63,000
Insulating boiler and pipesInsulating boiler and pipes 19,000 gallons waste water Reduced- $9,00019,000 gallons waste water Reduced- $9,000
Nickel acetate – bath life extensionNickel acetate – bath life extension
Interns use NH Planning for ProfitsInterns use NH Planning for Profits
Which data do you want to collect?Which data do you want to collect?
Balanced Data CollectionBalanced Data Collection LeadingLeading – proactive metrics that predict – proactive metrics that predict
performance or detail and action planperformance or detail and action plan DoingDoing – metrics associated with multi-year – metrics associated with multi-year
drivers or goals to reflect interim progressdrivers or goals to reflect interim progress LaggingLagging – reactive metrics that reflect – reactive metrics that reflect
performance with direct or significant impact performance with direct or significant impact by occurrenceby occurrence
EHS Scorecard Example – EHS Scorecard Example – VOC ReductionVOC Reduction
LeadingLeading – Completion of a VOC – Completion of a VOC Reduction PlanReduction PlanDoingDoing – Track quarterly progress on plan – Track quarterly progress on plan completioncompletionLaggingLagging – Track VOC emissions per – Track VOC emissions per pound of productpound of product
Which data do you want to collect?Which data do you want to collect?
Quantities, NumbersQuantities, NumbersKey IndicatorsKey IndicatorsSurveysSurveysComparisonsComparisonsStories, quotes, examplesStories, quotes, examples
Numbers & Quantifiable DataNumbers & Quantifiable Data
Data: a small sliceData: a small slice
17 ES Dry cleaners in King County 17 ES Dry cleaners in King County reduced over 42,828 pounds, an ave. of reduced over 42,828 pounds, an ave. of 2,524lb/shop; x158 = est 401,636 lb or 2,524lb/shop; x158 = est 401,636 lb or 200 tons of haz waste reduced.200 tons of haz waste reduced.
Key Indicators DataKey Indicators DataEnviroStars marinas are preventing contaminants EnviroStars marinas are preventing contaminants from reaching Puget Sound and local waterways: from reaching Puget Sound and local waterways: by by providing sewage pumpout services, boat maintenance policies and providing sewage pumpout services, boat maintenance policies and guidance for tenants, spill prevention and absorbent pads on docks, guidance for tenants, spill prevention and absorbent pads on docks, and sponsoring on-the-water cleanups.and sponsoring on-the-water cleanups.
EnviroStars dentists are reducing mercury, silver, and EnviroStars dentists are reducing mercury, silver, and lead in municipal systems: lead in municipal systems: by installing amalgam wastewater by installing amalgam wastewater treatment units to capture mercury for reclamation and by switching to treatment units to capture mercury for reclamation and by switching to digital radiography instead of traditional x-ray processing.digital radiography instead of traditional x-ray processing.
EnviroStars auto repair shops are reducing EnviroStars auto repair shops are reducing hazardous wastes:hazardous wastes: by replacing solvent-based parts cleaners by replacing solvent-based parts cleaners with water-based systems, recharging and reusing antifreeze, and with water-based systems, recharging and reusing antifreeze, and heating their facilities with recaptured waste oil.heating their facilities with recaptured waste oil.
Survey and ComparisonSurvey and Comparison
Awareness of EnviroStars in King CountyAwareness of EnviroStars in King County
17%13%
19%17%
7%4%
0% 5% 10% 15% 20% 25% 30% 35% 40%
Feb. 2007
Jun. 2004
Jun. 1999
Data CollectionData Collection
Where can you find existing data?Where can you find existing data?
Association and Trade GroupsAssociation and Trade GroupsIn-house reportsIn-house reports P2 multi-mediaP2 multi-media Sampling results from other programsSampling results from other programs
InternetInternet P2Rx.orgP2Rx.org
In-house Sampling Data: In-house Sampling Data: ExamplesExamples
Before and After ResultsBefore and After Results MarinasMarinas
Water qualityWater quality Medical Waste IncineratorsMedical Waste Incinerators
Air emissionAir emission Salvage YardsSalvage Yards
Monitoring wellMonitoring well
Mercury Reduction at Hospitals: Mercury Reduction at Hospitals: Case StudyCase Study
Hospitals for a Healthy EnvironmentHospitals for a Healthy Environment California Hospital AssociationCalifornia Hospital Association
Survey on mercury at healthcare facilities.Survey on mercury at healthcare facilities.90.2 grams of mercury/hospital acute care bed90.2 grams of mercury/hospital acute care bed
H2E Mercury Free AwardH2E Mercury Free Award How many beds at facilityHow many beds at facility 200 bed facility X 90.2 grams of Hg200 bed facility X 90.2 grams of Hg
How will you collect data?How will you collect data?
Award ApplicationsAward ApplicationsInternship ReportsInternship ReportsCollection EventsCollection EventsSite VisitsSite VisitsSurveysSurveys
Collection Events:Collection Events:Case StudyCase Study
School cleanoutsSchool cleanouts Pay for the disposalPay for the disposal Manifest dataManifest data
9 schools – 4,475 pounds of waste chemicals9 schools – 4,475 pounds of waste chemicals
Mercury collectionMercury collection Dental officesDental offices
19 pounds of mercury waste19 pounds of mercury waste Maple Syrup ProducersMaple Syrup Producers
2.6 grams/thermometer – 14 thermometers 2.6 grams/thermometer – 14 thermometers swapped = over 36 grams collectedswapped = over 36 grams collected
Where can you find existing data?Where can you find existing data?
Internal SourcesInternal Sources Continuous – databases (daily, monthly, Continuous – databases (daily, monthly,
quarterly)quarterly) Intermittent – survey, estimateIntermittent – survey, estimate
External SourcesExternal Sources Internet referencesInternet references Benchmarking – sustainability and/or Benchmarking – sustainability and/or
environmental reportsenvironmental reports
Need good measurement systemsNeed good measurement systems Resolution, accuracy, precision, documentationResolution, accuracy, precision, documentation Easy input and export of dataEasy input and export of data
Corporate systems to collect data w/ direct Corporate systems to collect data w/ direct data input from individual sitesdata input from individual sitesMinimal use of spreadsheetsMinimal use of spreadsheetsCollection of the right metrics/categoriesCollection of the right metrics/categories Allows for a change in perspective and Allows for a change in perspective and
measurement over time measurement over time
How will you collect data?How will you collect data?
Data Collection Example 1 –Data Collection Example 1 –Detailed DataDetailed Data
Instead of collecting just waste data …Instead of collecting just waste data …collect by waste stream …collect by waste stream …collect by disposal methodcollect by disposal methodInstead of collecting VOCs by plant …Instead of collecting VOCs by plant …collect them by process line …collect collect them by process line …collect them by productthem by productAbility to influence changeAbility to influence changeAbility to adjust metric outcomesAbility to adjust metric outcomes
Data Collection Example 2 – Data Collection Example 2 – Definitions are criticalDefinitions are critical
Data collection worldwideData collection worldwide Change the definition of “waste”Change the definition of “waste” Collected data from US, Europe, Asia, Latin Collected data from US, Europe, Asia, Latin
America, Canada, AustraliaAmerica, Canada, Australia All had different definitions and environmental All had different definitions and environmental
trendstrendsWaste-to-Energy vs. LandfillWaste-to-Energy vs. LandfillRecycling vs. ReuseRecycling vs. ReuseUnits (Metric vs. SI)Units (Metric vs. SI)
Accommodated differences to meet common Accommodated differences to meet common goalgoal
Vendors, suppliersVendors, suppliersSimilar programsSimilar programsOther AgenciesOther AgenciesTrade organizationsTrade organizations
Where can you find existing data?Where can you find existing data?
Agencies & Similar ProgramsAgencies & Similar Programs
Year Population FTE Budget# of Estars
KingKing 1995 1,774,3000.7
+field staff $30k 350SnohomishSnohomish 1996 628,000 0.4 Discon’t ’03 56KitsapKitsap 1997 234,000 .6 $18k 79WhatcomWhatcom 1998 172,200 special prj $11k 15PiercePierce 1999 725,000 0.5 $9k 113JeffersonJefferson 2001 26,600 0.2 <$1k 7
In the field - documents and observationIn the field - documents and observationInterviews and surveysInterviews and surveysEvaluation forms, reportsEvaluation forms, reports
How will you collect data?How will you collect data?
Example of EStars renewal formExample of EStars renewal form
How will you collect data?How will you collect data?
Field database screen shotField database screen shot
How will you collect data?How will you collect data?
Using the DataUsing the Data
What will you do with the data?What will you do with the data?
Store in spreadsheetsStore in spreadsheets Other databasesOther databases
Graph for publicationsGraph for publicationsRe-evaluate projectRe-evaluate project Is the project meeting the desired outcome?Is the project meeting the desired outcome?
Where are the gaps in the data?Where are the gaps in the data?
Consumer habits and purchasingConsumer habits and purchasing Environmental Preferable PurchasingEnvironmental Preferable Purchasing
Publication Use and OutcomePublication Use and Outcome Did they read it?Did they read it? Did they make a change at their facility?Did they make a change at their facility?
What will you do with the data?What will you do with the data?
Reflect on metric performanceReflect on metric performance Quarterly / AnnuallyQuarterly / Annually Don’t be afraid to change the measurement Don’t be afraid to change the measurement
indicator to meet a desired objectiveindicator to meet a desired objective
Communicate metric performanceCommunicate metric performance Internal stakeholders to drive changeInternal stakeholders to drive change External stakeholders to provide External stakeholders to provide
transparency, integrity, credibility, respect, transparency, integrity, credibility, respect, trusttrust
Where are the gaps in the data?Where are the gaps in the data?
Linking environmental performance with Linking environmental performance with business performancebusiness performance True cost of wasteTrue cost of waste $$ - current value and performance$$ - current value and performance Linking “owning” division and “effective” Linking “owning” division and “effective”
division performance (who makes it vs. who division performance (who makes it vs. who designs/sells it)designs/sells it)
Environmental Metric Evolution Environmental Metric Evolution
1975: Pollution Prevention Pays # of projects, $$ savedlbs pollutants
1970s 1980s 1990s 2000s 2010s
1987: Reduction from Baseline lbs pollutants
1999: Indexed Reduction from Baseline lbs pollutants/lbs productionlbs pollutants/$$ net sales
2005: Proactive/Targeted MetricsProduct-specific metricsTotal cost/value metrics
What will you do with the data?What will you do with the data?
Provide a compelling storyProvide a compelling story To change behaviorTo change behavior To prioritize next stepsTo prioritize next steps To justify use of resourcesTo justify use of resources
Top 10 Biz BenefitsTop 10 Biz Benefits
TOP TEN BENEFITS Identified by EnviroStar-certified Businesses:
Reduced, recycled, prevented 73%Improved policies/procedures 69%Improved employee retention/aware 58%Free advertising/promotions 54%Recognized by peers/industry 53%Improved operational efficiencies 48%Reinforced repeat customers/loyalty 48%Enhanced business brand 48%Added customers/clients 46%Saved disposal costs 38%
Participation by IndustryParticipation by Industry Print2%
Dryclean27%
Govmnt6%
Landscape4%
Marina4%
Automotive28%
Dentist29%
Dentist
Automotive
Dryclean
Govmnt
Landscape
Marina
Public Attitudes & Areas for GrowthPublic Attitudes & Areas for Growth
14% 10%
76%
Yes No DK
"[EnviroStars] is a good use of your tax dollars"
80%
18%2%
Important Not DK
"purchase products from environmetally-minded
businesses"75%
15% 10%
Would Not DK
"[EnviroStars] would help you make decisions"
The results of these questions are nearly the same as in 2005.
Business TestimonialsBusiness Testimonials
““Being an EnviroStar demonstrates responsible citizenship, Being an EnviroStar demonstrates responsible citizenship, which makes employees proud to work here. Heightened which makes employees proud to work here. Heightened consciousness guides vendor and product choices.”consciousness guides vendor and product choices.” Nancy Charpentier, Printing ControlNancy Charpentier, Printing Control
““My long term goal is to help the automotive industry improve as My long term goal is to help the automotive industry improve as a whole. It’s important for other businesses to be proactive and a whole. It’s important for other businesses to be proactive and to look to agencies for recommendations and suggestions.”to look to agencies for recommendations and suggestions.” Scott Scott Tveten, Tveten’s Auto ClinicTveten, Tveten’s Auto Clinic
“…“…Now we buy less than 120 gallons a year, an 80% reduction in Now we buy less than 120 gallons a year, an 80% reduction in solvent. Furthermore, we own the real estate where our plant is. solvent. Furthermore, we own the real estate where our plant is. By protecting against ground contamination, we are protecting By protecting against ground contamination, we are protecting the value of our own assets. And by buying into the energy the value of our own assets. And by buying into the energy efficient lighting and equipment programs, we reduce our utility efficient lighting and equipment programs, we reduce our utility bills.”bills.” Dick Pakko, Four Seasons Cleaners Dick Pakko, Four Seasons Cleaners
Consistent, reliable data from multiple Consistent, reliable data from multiple sourcessourcesKey data needed to measure Key data needed to measure environmental effects & improvementsenvironmental effects & improvementsTranslation of data to common language Translation of data to common language for public and politiciansfor public and politiciansChanges over timeChanges over timeNew indicators for sustainabilityNew indicators for sustainability
Where are the gaps in the data?Where are the gaps in the data?
Contact InformationContact Information
Laurel TomchickLaurel TomchickKing County Department of King County Department of Natural ResourcesNatural ResourcesEnviroStars Program ManagerEnviroStars Program Manager(206) 263-3063(206) [email protected]@metrokc.govwww.envirostars.orgwww.envirostars.org
Sara J. Johnson, M.S.Sara J. Johnson, M.S.NH Department of Environmental NH Department of Environmental ServicesServicesPollution Prevention ProgramPollution Prevention Program(603) 271-6460(603) [email protected]@des.state.nh.uswww.des.nh.gov/nhpppwww.des.nh.gov/nhppp
James KotsmithJames Kotsmith3M Company3M CompanyEnvironmental Initiatives and Environmental Initiatives and SustainabiltySustainabilty(651) 778-4262(651) [email protected]@mmm.com
Terry GroganTerry GroganUS EPAUS EPAPollution Prevention DivisionPollution Prevention Division(202) [email protected]