Parks & Recreation Board Meeting AgendaPuyallup City Council Chambers

333 South Meridian, PuyallupMonday, January 14, 2019

6:00 PM

1. ROLL CALL

2. APPROVAL OF THE AGENDA

3. CONSIDERATION OF MINUTES

3.a Minutes of September 10 and November 5, 2018November 5, 2018 Draft MinutesSeptember 10, 2018 Draft Minutes

4. PUBLIC COMMENTS

5. CONSIDERATIONS AND REQUESTS

5.a Puyallup's Old Line TrolleyOld Puyallup Trolley Line Article

5.b 2019 Athletic Field Rental Guide Review

6. STAFF REPORTS

6.a Parks and Recreation Report - December 2018Dec. 2018 Parks & Rec Report

7. BOARD COMMENTS

8. FUTURE AGENDA ITEMS

ADJOURNMENT

The City Council Chambers is wheelchair accessible. Those needing assistance with hearing devicesshould contact the City Clerk's Office (253-841-5480) the Friday preceding the meeting.

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Parks and Recreation Board Agenda Item Report

Submitted by: Cindy HuffSubmitting Department: City Clerk's OfficeMeeting Date: 1/14/2019

Subject:Minutes of September 10 and November 5, 2018

Presenter:

Recommendation:

Background:

Council Direction:

Fiscal Impacts:

ATTACHMENTSNovember 5, 2018 Draft MinutesSeptember 10, 2018 Draft Minutes

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City of Puyallup Parks and Recreation Board Minutes

November 5, 2018

BOARDMEMBERS PRESENT: Chair David Couch, Vice-Chair Ann Siegenthaler, Board Members Stephanie Garretson-Blume, Greg Stevens, Lynn Batchelder, John Peachey, Kevin Caviezel STAFF MEMBERS PRESENT: Parks and Recreation Director Sarah Harris, Recreation Coordinator Annamarie Burke, and Administrative Clerk Cindy Huff APPROVAL OF THE AGENDA Board Action: A motion was made by Boardmember Batchelder and seconded by Mr. Caviezel, to approve the agenda. The motion passed 7-0. CONSIDERATIONS AND REQUESTS Review proposed field rental fees and priority usage Parks and Recreation Director Sarah Harris provided an update on the status of the Puyallup Recreation Center (PRC) Sports Complex field conversion project and estimated an early-mid March completion date. She advised of staff’s efforts to research rental fees and usage priorities for the new fields. Recreation Coordinator Annamarie Burke discussed staff’s task of comparing, identifying and prioritizing multiple user groups and usage fees. She reviewed the PRC proposed fees and explained that the fees are a simplified comparison based upon what other jurisdictions are charging. She imparted the need for some weekend tournament dates to meet the Lodging Tax funding guidelines. Ms. Harris prioritized the list of field users and requested feedback on two issues; whether to use the city’s or the school district’s boundaries for non-profit groups and if the turf field rental fees should reflect a youth and adult rate or a flat-rate fee. She also voiced a preference to have the Lodging Tax Funding guidelines referenced within the field use procedures. Ms. Harris responded to multiple questions relating to tournament usage, the reasonableness of the proposed fees, eventual field turf replacement and if hours of operation will be established for field use. Also discussed was the difficulty to determine how to charge resident or non-resident fees within the school district, whose boundaries differ from the city, and how to determine fees for a non-local tournament group hosting mostly Puyallup School District students. The consensus of the board was to accept the proposed fees with the turf field usage set at $45.00 per hour. The board also agreed to accept the Puyallup School District boundaries to determine resident or non-resident fee charge for the field turf fields. Ms. Seigenthaler stressed a need for the policy to reflect that city residents be given priority.

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Parks and Recreation Board Minutes November 5, 2018

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PUBLIC COMMENT Mr. Don Massey believed that the youth and senior field usage fees should be consistent. He also raised the question of animal control at the new ballfields, citing sanitation concerns and health risks to players. He questioned the status of the Wildwood Park off-leash dog park area brought up some time ago. STAFF REPORTS Recreation Report – October 2018 Ms. Harris referred the boardmembers to the October Recreation Report and elaborated on the Cobweb Carnival event at the Pioneer Park Pavilion (PPP) and the Van Leirop Park Phase 1 Construction project, which she anticipated being dedicated sometime early next spring. She also reminded the board of their next meeting on January14th (2019) and suggested revisiting the dog park issue at that time. BOARD COMMENTS Ms. Harris gave an update on the Parks Department budget presentation to the city council, and of their receptiveness to a low-energy loan for the LED lighting at the Puyallup Valley Sports Complex. She also discussed two options for the proposed new restroom for Pioneer Park, citing a preference to increase the size to handle increases in park usage. Ms. Seigenthaler advised Ms. Harris of the board’s desire to consider the proposed restroom design before it is submitted to the city council. Chair Couch questioned if the city is hiring a contractor to provide bicycles on the trail. Ms. Harris explained that the bicycle proposal was a program the mayor observed while traveling abroad. She voiced uncertainty if the suggestion would move forward. ADJOURNMENT – 6:56 P.M.

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City of Puyallup Parks and Recreation Board Minutes

September 10th, 2018

BOARD MEMBERS PRESENT: Chair David Couch, Board Members Lynn Batchelder, John Peachey, Gregory Stevens, Kevin Caviezel, Vice Chair Ann Siegenthaler BOARD MEMBER(S) NOT PRESENT: Board Member Stephanie Garretson-Blume STAFF MEMBERS PRESENT: Parks and Recreation Director Sarah Harris and Deputy City Clerk Aimee Pearson APPROVAL OF THE AGENDA Board Action: A motion was made by Mr. Stevens, second by Chair Couch, to approve the agenda. The motion passed 6-0. CONSIDERATION OF MINUTES Board Action: A motion was made by Mr. Stevens, second by Ms. Batchelder, to approve the May 14, 2018 and July 9, 2018 minutes as presented. The motion passed 6-0. PUBLIC COMMENTS Mr. Don Massie asked for more dog parks in the city and for any updates to his previous request for dog parks. CONSIDERATIONS AND REQUESTS Parks and Recreation Department CIP Requests Ms. Harris discussed the 2019 CIP budgeted Parks department items. Ms. Harris answered questions from board members regarding current CIP projects and potential future projects. Board members discussed prioritizing the listed projects in the CIP budget. Ms. Harris answered questions about trail expansion and the associated property acquisitions.

At 6:58 p.m. Chair Couch excused himself from the meeting for a family need. The board continued to discuss the listed budget priorities. The board agreed overall order of the priority list was acceptable as presented. A new dog park at Bradley Lake Park was also suggested and Mr. Massie was asked for his comments. Various options for dog parks and skate parks were discussed among board members.

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Parks and Recreation Board Minutes September 10, 2018

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STAFF REPORTS The September 2018 Recreation Report was referenced by Ms. Harris. The board had no questions and given the time, no further presentation or discussion occurred. Board Member Stevens excused himself at 7:30 p.m. Board Action: A motion was made by Mr. Peachey, second by Ms. Batchelder to adjourn. The motion passed 5-0. Adjourned: 7:36 p.m.

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Parks and Recreation Board Agenda Item Report

Submitted by: Sarah HarrisSubmitting Department: Parks, Recreation and FacilitiesMeeting Date: 1/14/2019

Subject:Puyallup's Old Line Trolley

Presenter:Sarah Harris

Recommendation:Consider placement of informational signage about the Puyallup old line trolley route whichran near the existing Puyallup Loop Trail.

Background:The Old Line trolley, TR&P (Tacoma Railway & Power Company), Puyallup's first, operatedfrom approximately 1889 to 1919. The Trolley line started in Puyallup, then wound it's wayup the hill through Maplewood Springs to 104th St. E and Woodland Avenue.. From theWoodland Station, the trolley traveled west through Summit and Midland to Fern Hill andthen connected with the Tacoma/Spanaway trolley. For a time, it was the only means ofpublic transportation to Tacoma for those living in Puyallup.

Buzz Grant and Bob Myrick will be present to provide a brief overview of the history of theOld Trolley Line and their vision for historic informational signage about the trolley line to beplaced along the current Puyallup Loop Trail. Sections of the Loop Trail are in very closeproximity to the old trolley line.

Council Direction:

Fiscal Impacts:

ATTACHMENTSOld Puyallup Trolley Line Article

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Puyallup's Old Line trolley was the first of its kind in the area

By Jerry Bates

The Old Line trolley, TR&P Line (Tacoma Railway & Power Company), Puyallup’s first, operated from approximately 1889 to 1919. The trolley line started in Puyallup, then wound its way up the hill through Maplewood Springs (south of the Washington State Department of Game, Puyallup Fish Hatchery, see map) to 104 TH ST E and Woodland AV. This was the location of the trolley’s Woodland Station for South Hill passengers. From there it went west through Summit and Midland to Fern Hill and connected with the Tacoma/Spanaway trolley.

The Old Line trolley making its way up South Hill

For residents of Puyallup and the Hill, it was, for a time, the only means of public transportation to Tacoma a very roundabout route for those living in Puyallup.

The part of the Old Line between Maplewood Springs and Woodland Station followed a path of least resistance to get from the valley floor to the top of the Hill. This path was the ravine that follows Clarks Creek. The trolley was notorious for its unsound accident-prone trestle that skirted along the treacherously steep ridge that climbs above the creek and the springs.

The Old Line was eventually replaced by the “Short Line”, the PSE (Puget Sound Electric Railway) which was a much more direct route to Tacoma for

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people in Puyallup. The Short Line electric trolley left Puyallup and crossed the Puyallup River, then went west through Firwood and on to a point west of Fife called Willow Junction. From there it followed what in later years would be Pacific Highway, US 99, which runs into Tacoma’s Puyallup Ave., then on to downtown Tacoma.

The era of electric trolleys came to an end in the late 1930’s when buses, that were more versatile and less expensive to operate, rapidly replaced trolleys. Also lending to the demise of the trolleys was the ever-growing use of private automobiles over roads that were continually being improved.

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Parks and Recreation Board Agenda Item Report

Submitted by: Sarah HarrisSubmitting Department: Parks, Recreation and FacilitiesMeeting Date: 1/14/2019

Subject:2019 Athletic Field Rental Guide Review

Presenter:Deon Moyd, Recreation Manager

Recommendation:Review and provide feedback regarding the updated 2019 Field Rental Guide.

Background:As a result of the conversion of the athletic fields at the Puyallup Valley Sports Complex tosynthetic turf in 2019, staff have updated the Athletic Field Rental Guide based on feedbackreceived from the Board at the November 2018 meeting.

Staff will present the updated packet to the Board for any final feedback. All changes to thefield rental policies and procedures and fees will take effect on February 1, 2019.

Council Direction:N/A

Fiscal Impacts:

ATTACHMENTS

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Parks and Recreation Board Agenda Item Report

Submitted by: Sarah HarrisSubmitting Department: Parks, Recreation and FacilitiesMeeting Date: 1/14/2019

Subject:Parks and Recreation Report - December 2018

Presenter:Sarah Harris

Recommendation:Informational only.

Background:A brief summary of Parks and Recreation activities and events for December 2018 issubmitted for the Board's review.

Council Direction:N/A

Fiscal Impacts:

ATTACHMENTSDec. 2018 Parks & Rec Report

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City Manager’s Report – December 2019

Introduction to Ballet and TapYoung dancers at the Puyallup Recreation Center put on a demonstration of the skills they learned in their 6-

week Introduction to Ballet and Introduction to Tap classes. These students learned to follow directions and basic steps and moves that are important stepping stones to more complex dances they will learn as they get older. More importantly, they had fun learning this beautiful artform. Introduction to Ballet and Tap dance classes run year-round.

Christmas Cookies with Mrs. ClausSanta may get most of the attention during Christmas time but we all know how important Mrs. Claus is to a successful holiday. Thirty children had the opportunity to talk to Mrs. Claus, have their picture taken, take home crafts, and decorate delicious cookies. Mrs. Claus even went home with a few plates of decorated cookies to give to Santa before his big day! Plain sugar cookies were supplied along with frosting, sprinkles, candies, hot chocolate, candy canes and more. This event has become a family tradition as some kids have attended this event for over 5 years!

Eagle Scout Project in Pioneer ParkBoy Scout Josiah Maier chose the rose garden at the Pioneer Park Veterans’Memorial for his eagle scout project. Josiah is installing concrete blocks for curbing to expand and enhance the rose garden as well as an automated irrigation drip system per a request from the Puyallup Rose Society. The Puyallup Rose Society has agreed to take over the care of the existing roses and to plant new “Glory” roses in February to honor Veterans. This project will be a wonderful enhancement to the Veterans’ Memorial and Seabrook Rose Garden. In addition, last month a new sign was installed in the Seabrook Rose Garden.

Activity Center Annual Christmas PartyThe Activity Center hosted its annual Christmas party on Wednesday, December 12th. The event was located at the Pioneer Park Pavilion and around 300 people full of holiday spirit enjoyed the festivities. Entertainment was provided by all three of the equally fabulous Ferrucci Jr. High School orchestra, choir and band, under the guidance/leadership of their very talented director, Bob Rink. As tradition, a nice lunch was served, and desserts were donated by Brookdale at the Courtyard, Brookdale South and Brookdale Puyallup. Other highlights included a variety of raffle prizes donated from our various Senior Center participants. The annual Christmas party is always a wonderful holiday celebration that is made possible by the contributions of numerous volunteers, community groups, and charitable individuals.

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Free Pancake Breakfast On Saturday, December 8th, the Activity Center hosted a “free” Pancake Breakfast for our seniors. “All Service Organizations” donated their time and provided plenty of volunteers to prepare and serve the holiday breakfast. The menu included sausage, eggs, juice, coffee and, of course, all the pancakes you could eat! The free December breakfast is a great tradition that provides an avenue for our sponsors to say, “thank you” and to show their appreciation to our seniors for making our community a better place to live.

The Old Goat FarmThe Activity Center sponsored a trip to the Old Goat Farm on Wednesday, December 19th. The farm’s beautiful Victorian farm house lends itself well to being decorated for the holiday season. Owners, Gary Waller and Greg Graves, have a passion, that’s putting it mildly, for the holiday. Every room has a different theme and every room has a tree including the bathrooms and hallways. There are usually 14-17 trees in the house and at least a half dozen outside. Our seniors enjoyed all the farm’s animals including goats, chickens and peacocks. In addition to the wonderful décor, the participants were overwhelmed by the homemade selection of

holiday desserts and hot beverages of choice, including coffee, tea or apple cider.

Irving Berlin’s White ChristmasOn Sunday, December 9th, the Activity Center coordinated an excursion to the wonderful Tacoma Musical Playhouse. Our seniors were treated to a beloved classic based on the timeless film of Irving Berlin’s “White Christmas”. The Tacoma Musical Playhouse is always a favorite among our participants, and the play really got everyone in the holiday spirit as it follows the singing sisters en route to their December show at a Vermont Lodge around Christmas time during World War II. In addition, our group was especially captivated at the very end of the play, when it literally snowed in the audience. Prior to the play, our seniors enjoyed lunch at Tacoma’s Boathouse 19 (located near beautiful Titlow Beach) which is another favorite among our group.

Breakfast with SantaA family tradition, Breakfast with Santa was held at the Pioneer Park Pavilion on Saturday, December 8 from

9:30-11am. Everyone enjoyed a warm breakfast buffet, crafts and games for the kids, a cookie decorating station, and even dancing in the snow with Frosty and Rudolph! Pictures with Santa and Mrs. Claus (in Santa’s sleigh) made for a cherished Christmas keepsake.

Daddy Daughter DanceCreate a treasured memory with the girl in your life at our Daddy Daughter Dance. All father figures are invited to attend this Puyallup tradition designed to bring dads and daughters together for a night of fun. This dance features a live DJ playing kid friendly hits, light refreshments and a professional photographer. There are two dances to choose from: 3-5pm or 6-8pm. Space is limited so be sure to register early and make this a night to remember!When: Saturday, February 2, 3-5pm OR 6-8pmWhere: Pioneer Park PavilionFee: $25 per couple, $10 each additional daughter

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PavilionHoliday parties and events have been the bulk of the bookings at the Pioneer Park Pavilion in the month of December. We have hosted holiday parties for Potelco, the “Behind the Badge” Foundation, Puyallup High School Football banquet, Lexus/Jaguar car dealerships, City Employees, Pierce County SWAT 20th

Anniversary, SEFNCO, Coastal Pacific Food Distributors and the very popular Puyallup Activity Center Holiday Luncheon.Puyallup Main Street Association’s Holiday Market was held at the Pavilion in conjunction with the Santa Parade and Holiday Tree Lighting Event in Pioneer Park. Puyallup Recreation also held their Santa Breakfast here at the Pavilion, which is always a very popular annual tradition for families to kick off the holiday season and, of course, chat with Santa!In addition, the Pavilion hosted one beautiful wedding, Miles Sand & Gravel employee insurance meeting, a 1st

birthday party, the Rogers HS JROTC Ball, and a rockin’ 50th birthday party.

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