(pcgip) - punjab cities governance improvement projectpcgip.urbanunit.gov.pk/docs/pcgip...

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2/20/20131

Punjab Cities Governance Improvement Project

(PCGIP)

THE URBAN SECTOR PLANNING AND MANAGEMENTG SERVICES UNIT

An orientation workshop for CDG Officers

18-19 October, 2012

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Outline

20 February 20133

Introduction of the Urban Unit– History, Sectors, Working, Achievements, Present

Status, Future Vision

Government of the Punjab - Urban Agenda

PCGIP - Introduction

Implementation Arrangements

Terms of Partnerships (TOPs)

Disbursement Linked Indicators (DLIs)

Timelines

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The Urban Unit - Historical Perspective

Established as a PMU within the P&DDepartment, as part of agreement with the WB toimplement Punjab Large Cities and with a Visionto provide technical support to all thedepartments working in various Urban Sectors

An institutional arrangement to facilitate theenvisaged role of GoPb in sustainable UrbanDevelopment

Recently transformed into Company Mode whollyowned by the P&D Department and governed bythe Board of Directors

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VISION OF THE URBAN UNIT

When the future historian writes the history of Cities in Punjab, s/he shall divide this into two distinct phases:

Cities before the Urban Unit &

Cities after the Urban Unit

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Core Urban Sectors

Urban Planning– Land-use Planning & Land Management

Urban Transport Solid Waste Management Water & Sanitation Municipal Finance

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Cross Cutting Sectors

Geographic Information System (GIS) Information Technology Monitoring and Evaluation Communication Environment

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Focus of work

Policy reforms Regulatory reforms Institutional strengthening Capacity building Technical support

The Urban Unit has the capacity to carry out institutional work

and most of the work has been done in-house

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Snapshot of Progress

Iris: Punjab Information Management System

Administrative Boundaries Different Data Layers Land use map of more than 14 Cities Specific Applications for different departments

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Land Use Planning Metropolitan Planning Committees (notified)

Land-Use Rules 2009 (LDA) (notified)

Land-Use Rules 2009 (Punjab) (notified)

Land-Use Rules 2009 (DAs) (notified)

Private Housing Schemes and land Sub-Divisions Rules 2009 (notified)

Private Housing Schemes Management and Maintenance Rules 2009 (notified)

Building Regulations for DAs 2007 (adopted)

Building Byelaws for Towns 2007 (adopted)

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Land Use Planning Building Byelaws for Tehsils 2009 (drafted)

Murree Building Byelaws 2009 (drafted)

Punjab Condominium Act 2009 (drafted)

Building Control Authorities Act 2009 (drafted)

Land Titling, Transfer and Registration Act (drafted)

Restructuring of Development Authorities (in progress)

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Urban Transport

Punjab Geometric Design Manual (printed)

Urban Transport Policy (issued)

Punjab Manual for Uniform Traffic Control Devices (drafted)

Ferozepur Road Pilot Project

Technical input on BRTS

Intelligent Transport System - being implemented by UU in BRTS

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Urban Transport Technical Support for organizational structure for:

– Traffic Engineering & Planning Agency in four other large cities (drafted)

– Road Agency (drafted)

– Lahore Transport Company (operational)

– Transport Planning Unit (oplerational)

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WSS WSS Policy (notified)

WSS Bench Marking Indicators (adopted)

MD WASA Recruitment on competitive basis (completed)

WASA Gujranwala institutional restructuring report (completed)

WSS equipments guidelines (completed)

Water and Sanitation Academy with assistance of JICA in Lahore

Changa Pani Project Restructuring of WASA Lahore Municipal Water Act (drafted)

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SWM

Technical Support for establishment of LWMC Drafting of Punjab Municipal SWM Policy (drafted)

Municipal SWM Guidelines (adopted)

Drafting of Punjab Municipal Landfill Site Policy (drafted)

Minimum Service Delivery Standards for Water Supply and Sanitation (adopted)

SWM equipment and machinery specification manual (drafted)

Drafting of Punjab Municipal Solid Waste Management Rules (drafted)

Hazardous Waste Management Rules Landfill Site Rules PSP for solid waste management system for Fbd (in progress)

Implementation of ISWM Systems for Gujrat, Fbd & Gujranwala (in progress)

2/20/201316

PHA Policy for Out Door Advertisement (notified)

Environment Environmental Framework for Murree (adopted)

ESMF for PCGIP (Agreed)

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2/20/201317

Municipal Finance UIPT

– Computerization of UIPT - Sialkot Pilot Project (implementation phase)

– Extension to other districts _ In progress – Medium-Term Policy Framework of the Government of Punjab

on the UIPT for the Period of July 1,2007 - June 30, 2012 (notified)

– Tax Policy and Administration - Functional Alignment and Assignment of Responsibilities for the UIPT System (notified)

– The Punjab Property Tax Act 2008 (drafted)

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Punjab Urban Research Program– Pakistan Journal of Urban Affairs

Capacity Building programs– Seminars

– Training workshops

Pakistan Urban Forum

Urban Internship Program

PCGIP

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PCGIP - Project Components

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US$ 150 m Loan funded by WB with an objective tosupport GoPb in strengthening systems for improvedplanning, resource management, and accountability. It hasthree components:

1. Performance Grant: ($ 145 m);

2. Project Implementation & Capacity Building: ($5 m);

3. Contingency Emergency Response: ($ 0 m)

Yearly Allocation

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Year 1 Y 2 Y 3 Y4 Total

Share of ProjectFunds

18% 20% 28% 34% 100%

Amount in $

26.1 29.0 40.6 49.3 145.0

Funds to be allocated to the Cities in accordance with the PFC share allocations

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City wise Allocation

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City PFC share

Y1 m$

Y2M$

Y3M$

Y4M$

TotalM$

EEP2010-11

Lahore 29%7.7 8.5 11.9 14.5 42.7 36.0

Faisalabad 24%6.4 7.1 9.9 12.0 35.3 12.3

Rawalpindi 16%4.3 4.8 6.7 8.1 23.9 5.1

Gujranwala 16%4.1 4.6 6.4 7.8 22.9 5.0

Multan 14%3.6 4.0 5.7 6.9 20.2 4.9

Total m$ 10026.1 29.0 40.6 49.3 145.0 63.3

The suggested distribution ratio between CDG and WASA is 50:50

Fund Flow Mechanism

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WB

Government of the Punjab Acc 1

Comp. 1 Component. 2

Non Lapsable Designated Account

managed by UU

WASAEEPsCDGs

For EEP

DAs

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Eligible Expenditures

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The Project money can be spent on eligibleexpenditure items only:

Repair of machinery, equipment, roads,buildings, water supply drainage

Power energy needed for machinery,operations for asset maintenance & servicedelivery

There will be no new infrastructure, however, money saved fromthese heads to be used for achievement of programobjectives

Project Implementation

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(i) Urban Unit as PMU for PCGIP(ii) A Program Technical Cell (PTC) within the

Urban Unit; Internal Monitoring, Coordination,

Office and Administrative Expenses(iii) Cities Program Units (CPU) in the five

cities; Technical & Capacity Building Activities

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Project Technical Cell (PTC) - UU

20 February 2013 PCGIP:SC25

Responsible for liaisoning, capacity building,internal monitoring and coordinated projectreporting at the provincial level.

City Project Unit (CPU)


Responsible to support project implementationand assist CDGs to deliver on the city levelactivities.

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D G M & E: P&DD

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External monitoring of the implementation ofthe project on an annual basis

Mid-term and project completion reviews ofthe project through third party/ private sectorfirm(s) as independent assessment agenciesfor the annual appraisal of DLIs’ targets’achievement.

Procurement

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All the procurements to be carried out underWorld Bank guidelines using templatesacceptable to bank.

Procurement of goods & services underEEPs to be carried out by CDGs & WASAs

Procurement of TA will be responsibility ofUU.

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Positions at PTC

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Title No. of Positions

Project Coordinator 1

M&E Specialist 1

Financial Management Specialist 1

Internal Auditor 1

Communication Specialist 1

Procurement Specialist 1

Urban Planner 1

Assistant Project Coordinator 1

City & Departmental Coordinators 5

Research Associates 8

Positions at CPUs

20 February 2013 PLC:SC30

Title No. of Positions (in each city)

Implementation and Coordination Officer 1

Financial Management Officer 1

Procurement Officer 1

Environment and Social Safeguard Officer 1

Monitoring and Evaluation Officer 1

Institutional Development Officer 1

Urban Planner 1

Research Associates 7

Office Secretary 1

Assistant Office Secretary 1

Office Boy 2

Note: Project staff will be hired on as and when required basis

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Disbursement Linked Indicators (DLIs) - RF Approach

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Component 1: Performance Grant• Sub-Component 1: Resource planning and

management1. Capital improvement and asset maintenance2. Financial reporting and procurement procedures3. Intergovernmental finance4. Strengthening own source revenue

• Sub-Component 2: Transparency and voice1. Public disclosure of information2. Citizen feedback

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Three-Year Rolling Plans for integratedDevelopment and Asset Managementimplemented by each CDG for area within its‘city’ boundary.

DLI 1: RESOURCE PLANNING

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TARGET FOR YEAR 2 (2013-14)


Area Targets for Disbursement

Protocol Activities

DLI1:Resource Planning

Each CDG has prepared a consolidated Annual Development Plan (ADP), which includes the ADPs for municipal services of each CDG, its entities.

Consolidated ADP reflects all programs/projects being undertaken in the “city”, by sector and entity (to include all on-going, new and planned investments, separately for creation of new assets, refurbishment and replacement).

Preparation of consolidated Annual Development Plan (ADP)

DLI 2: PROCUREMENT

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Good Procurement performance practicesare set up in CDGs through implementationof the Provincial procurement rules.

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20 February 2013 PLC:SC35


Protocol Activities

DLI 2: Procurement

Cities have documented processes as standard operating procedures for planning, procurement, and contract management.

Processes of planning, transparent pre-registration, bidding, bid acceptance and rejection, administrative authorities, dissemination, and contract management are aligned with the provincial rules are documented in the SOPs which is notified for implementation.

Formation of SOP’s for planning, procurement and contract management.

DLI 3: INTERGOVERNMENTAL FINANCE

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Reporting of flow of funds to CDG and cityentities, at the CDG level.

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Protocol Activities

DLI 3: Intergovernmental Finance System

Each CDG is being provided details by the Finance Department regarding transfers being made to the city entities, at the time of the transfers.

Assessment of all provincial transfers including for entities, authorities and agencies in city are reported to the city government at the time of the transfer with details of the transfer.

Provision of details of transfer from Finance to CDG’s

DLI 4: REVENUE ENHANCEMENT


Improvements in Own Source Revenue(OSR) Collection Systems.

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Protocol Activities

DLI 4: Revenue Collection Regime

Go Punjab has completed the UIPT automation pilot.Action plans prepared by city entities for enhancement of self collected OSR have been approved.

Assessment of UIPT automation.

Relevant level has approved action plans for enhancement of self collected OSR

Assessment of operationalization of approved action plan.

Assessment of UIPT automation

Approval of Action Plans for self collected OSR.

DLI 5: BOUNDARY ALLIGNMENT

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Boundary of “city” area adopted by each cityand its entities as the spatial planning andservice delivery area.

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Protocol Activities

DLI 5: Boundary Alignment

Under Section 1 (2) of LDA Act 1975.LDA area is whole of City District Lahore area In each city, instructions have

been issued by HUD&PHED under PDCA 1976 directing DA to adopts the “city” boundary for spatial and land-use planning, and WASA, TEPA, and PHA to adopt “city” boundary for planning of infrastructure and service delivery.

In each city, instructions have been issued by LG&CD under PLGO 2001 directing CDG’s SWM Department/LWMC, to adopt “city” boundary for planning of infrastructure and service delivery.

Issue instruction to cities for alignment of cities for planning of infrastructure and service delivery.

DLI 6: PUBLIC DISCLOSURE & ACCESS TO INFORMATON


Public disclosure and Access to Informationmechanism implemented.

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DLI 7: ACCOUNTABILITY

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Effective and transparent feedback andgrievance redress mechanismsimplemented.

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Thank You

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