pch diag mj final19122013 1

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Payables Upcoming live webcasts and recent recordings:

January 23, 2014: Best Practices for Fixing known data corruptions (Doc ID 1607812.1)

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Best Practices

in Payables

Period Close

KrishnaMohan Joshi

Agenda

Framing the Problem

Overview Of Period Close & Timeline

Key Processes

Close the AP Period

Period Close Helper (PCH Diagnostics) - New

Master GDF Diagnostics (MGD)

Agenda

Recommended Patch Collection (RPC)

Smoother Period Close

Prepare for Period Close

How does the diagnostics help?

DEMO

Q & A

Audience

Business Users who experience exceptions when

closing Oracle Payables

Super Users looking to improve time to close the

Period.

Financial Super Users looking for best practices on

Oracle Payables Period Close

Agenda

Framing the Problem


Key Processes

Close the AP Period



Framing the Problem Period closure is dependent on the ability to successfully process and account for your transactions

R12 introduced a new accounting engine, tax engine, payment engine, supplier data model, MOAC, and many other

enhancements

Data anomalies can affect your ability to perform key functions validate invoices calculate tax process payments create accounting perform funds checks etc.

Key Learning

Use best practices when performing Oracle Payables period close in order to avoid delays.

Timely Action exceptions. Resolving silent errors due to data corruption. Proactively eliminate issues by applying patches.

Program Agenda

Framing the Problem


Key Processes

Close the AP Period



Overview and Period Close Timeline

Stuck in Period Close


PCH/MGD/RPC

Program Agenda

Framing the Problem


Key Processes

Close the AP Period



Close the AP Period

Close the AP Period Close the AP

Period

Exceptions

Period Close Exception Report (PCER)

Resolve and Close

Diagnostics (PCH/MGD)

Close the AP Period

Period Close Exceptions Report

Program Agenda

Framing the Problem


Key Processes

Close the AP Period



Period Close Helper (PCH)

Why do we offer PCH ? Due to the corruptions/defects, period close activity becomes a critical activity as it delays the internal deadlines.

Some transactions in the period close exception report(PCER) remains stuck which leaves you with no option but to

raise an SR.

What do we offer ? PCH aims at providing user a tool to check if any transactions are stuck which might prevent period close. It ensures

that the transactions preventing the period close will be caught in the diagnostics suggesting the next course of action.

Benefits for you ? PCH output gives a clear step by step instructions to fix each transaction identified as period close stopper.

Corruptions are also identified(using MGD) along with the GDFs to fix the data where ever applicable

PCH can also be registered as a concurrent program.

Notes

Obtaining the PCH definition script and SQL wrapper:

R12: Period Close Helper - Diagnostic to Validate Data Before Period Close (Doc ID 1489381.1)

Defining PCH as a concurrent program:

How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1)

PCH Pro-active Companion for Hassle-free, smoother period close

Program Agenda

Framing the Problem


Key Processes

Close the AP Period



Master GDF (MGD)

Why do we offer MGD ? Data corruptions play a vital role in incomplete transactions which delays the key processes.

These data integrity issues need to be fixed to complete key activities in the system.

What do we offer ? MGD will check the transactions you specify for any data issues for which Generic Data Fix (GDF) patches are

available. It can also scan for additional known issues for which a GDF patch is not yet available (Non-GDF).

Benefits for you ? The diagnostic output will point customer to the KM notes available which gives you step-step procedure on how to fix

the data corruption.

MGD can also be registered as a concurrent program.

Program Agenda

Recommended Patch Collection (RPC))


Prepare for Period Close


DEMO

Q & A


Why do we offer RPC ? Over the time a number of very important fixes have been made to the Oracle Payables application.

Many of these fixes affect Critical Business Processes such as Period Close and are observed as reoccurring very

often in the Installed Base

What do we offer ?

Adoption of these important fixes is highly recommended, so consolidating them into a single Recommended Patch

Collection has been done to facilitate this Proactive activity.

Benefits for you ?

RPC will address code fixes for 80% of the corruptions identified.

The RPC is a collection of such recommended patches that was created with the following goals in mind:

Stability, Root Cause Fixes, Compact, Reliable, Granular



PCH

RPC MGD

Firstly: Run Period Close

Helper for smoother period

close

Secondly: Run Master GDF Report (MGD)

Finally: Be proactive and run


PCH+MGD+RPC A Simple Formula

Prepare for Period Close Key Processes: Run the key processes involved like create accounting, transfer to GL, confirm payments, etc.,

Check and Clear: Run Period Close Helper (PCH) diagnostics and clear the outstanding transactions. MGD can also be included to check for data integrity issues.

Resolve and Close: Follow the instructions to fix the transactions and close the period successfully without missing deadlines.

PCH Understanding the Script Main Package AP_PCLOSE_DETECT_PKG Wrapper SQL script PERIOD_CLOSE.sql

PCH Understanding the Script 1.Period Name and Ledger ID

SQL> BEGIN

ap_pclose_detect_pkg.main_pc(

p_per_name => '',

p_ledger_id => );

END;

2.Period Name, Ledger ID, Ou

SQL> BEGIN

ap_pclose_detect_pkg.main_pc(

p_per_name => '',

p_ledger_id => ,

p_org_ids => '');

END;

3.Period Name, Ledger ID, Master GDF

SQL> BEGIN

ap_gdf_detect_pkg.main_pc(

p_per_name => '',

p_ledger_id => ,

p_super_gdf => 'Y');

END;

PCH Submitting

PCH Examples


Avoid Last Minute Hassle

Run the diagnostics anytime during the month and clear the transactions.

Reduce the time needed to Close the Period

The diagnostics solutions for each section allow for faster turn around.

Instant Check on Recommended Patch Collections

RPCs have fixes for 80% of the corruptions identified till today.

Exclude re-occurance of Issues

Keep your system healthy and reduce corruptions from occurring in the future.

Smoother Period Close Experience

Use the Self Help feature which allows for a period close in a more structured way.

No need to contact the DBA

Both functional and technical users can use these diagnostics.

References

R12: Period Close Helper - Diagnostic to Validate Data Before Period Close(Doc ID 1489381.1) R12: Master GDF Diagnostic to Validate Data Related to Invoices, Payments, Accounting, Suppliers and EBTax [VIDEO] (Doc ID 1360390.1) How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1) How to Register the Master GDF Diagnostic as a Concurrent Program (Doc ID 1361255.1) R12.1: Payables Recommended Patch Collection (AP RPC), August 2012 (Doc ID 1397581.1)

Bookmark it Today!

Summary How to avoid delays when performing Oracle

Payables period close ?

Timely Action Exceptions.

How to resolve silent errors due to data corruption.

How to proactively eliminate issues by applying patches.

Period Close Helper (PCH)

Period Close Exceptions Report

Master GDF (MGD)



What we covered today

Questions & Answers

Top Articles and Community Links R12: Period Close Helper - Diagnostic to Validate Data Before

Period Close(Doc ID 1489381.1)

R12: Master GDF Diagnostic to Validate Data Related to Invoices, Payments, Accounting, Suppliers and EBTax [VIDEO] (Doc ID 1360390.1)

How to Register the Period Close Helper - Diagnostic as a Concurrent Program (Doc ID 1489916.1)

How to Register the Master GDF Diagnostic as a Concurrent Program (Doc ID 1361255.1)

R12.1: Payables Recommended Patch Collection (AP RPC), August 2012 (Doc ID 1397581.1)

Community Link:

Please copy the following AP Community link to your browser, you can ask related questions

even after the session and you will find a link to both of the recording and the PDF material https://communities.oracle.com/portal/server.pt?open=514&objID=224&mode=2&threadid=808608&aggregatorResults=T808608T8443

19T824987&sourceCommunityId=284&sourcePortletId=336&doPagination=true&pagedAggregatorPageNo=1&returnUrl=https%3A%2F

%2Fcommunities.oracle.com%2Fportal%2Fserver.pt%3Fopen%3Dspace%26name%3DCommunityPage%26id%3D10%26psname%3

DOpener%26psid%3D9%26cached%3Dtrue%26in_hi_userid%3D365%26control%3DSetCommunity%26PageID%3D0%26CommunityI

D%3D284%26

You can find the same by navigating to MOS=> Community=> Look for Payables Community => Find a post with title ADVISOR WEBCAST: Best Practices for Payables Period Close

Learn More

About Oracle Support Best Practices www.oracle.com/goto/proactivesupport

Get Proactive in My Oracle Support https://support. oracle.com | Doc ID: 432.1

Get Proactive Blog https://blogs.oracle.com/getproactive/

Ask the Get Proactive Team [email protected]

Available References and Resources to Get Proactive

Thank You!

pch diag mj final19122013 1

Documents

problem period closure

oracle payables super

recordings doc id

key functions

new accounting engine

archived download doc

known data corruptions

international dial