Staff Initials: Dept. Head: CAO: Page 1 of 4

Peace River Regional DistrictREPORT

To: Solid Waste Committee Date: November 3, 2014

From: Paulo Eichelberger, Manager of Solid Waste

Subject: 2015 Solid Waste Management update

For information:The Regional Board approved construction of manned waste transfer stations in the District during theJuly 14th, 2011 Board Meeting. The remaining sites chosen at that time were:

Tier 1

Groundbirch Delayed to 2016**Doe River **Reevaluated through multiple public meetings to be a Tier 2 in

Rolla insteadCecil Lake Completed in 2013

Tier 2

Buick Creek Completed in 2013Goodlow Completed in 2013Doig River Delayed to 2015Upper Halfway Delayed to 2013, then 2015Lone Prairie Delayed to 2016Hasler Flats Delayed to 2016Moberly Lake Delayed to 2016

The Lebel site was also selected in early 2014 as it was deemed to have a significant population to support aTier 2 facility. This brings the total amount of remaining stations to construct to eight.

Staff is aiming to construct Lebel, Rolla, Upper Halfway and Doig in 2015. Hasler, Moberly Lake, LonePrairie, and Groundbirch will follow in 2016 to complete the upgrade to the solid waste network and fulfill oneof the major obligations under the Solid Waste Management Plan.

On the next page is a summary of the status of the sites staff plans to build in 2015:

Report – Solid Waste CommitteeNovember 3, 2014 Page 2 of 4

1. Upper Halfway (km26) – Tier 2

The Proposed Upper Halfway Site has moved twice over the last 3 years. The intention has been to occupyone of two existing unmanned sites (Km 34 or Km 26). In an earlier public meeting the Km 26 site wasdeemed acceptable by the community. In 2012, Halfway River First Nation and Halfway River Ventures Ltd.approached the PRRD with the idea of placing the new facility within a new development parcel on theirreserve, which the PRRD actively pursued with the band. The development plans were subsequentlycancelled when the band did not follow through on the initiative. The Km 26 site, which is situated within aMinistry of Transport (MoTI) Gravel Reserve, is once again being considered.

CURRENT STATUS: Upper Halfway (Km 26)· Crown Application submitted to Ministry of Forests,

Lands and Natural Resources (FLNRO).· MoTI relinquished their interest on the 2.6 acre

portion we are interested in and submitted this inwriting to FLNRO.

· Application to the Agricultural Land Commission(ALC) for Non-Farm Use of the land to develop atransfer station will be brought to the Regional DistrictBoard

2. Rolla – Tier 2

The proposed site has been the subject of several public meetings held in Doe River and Rolla in 2012-2013.Originally Doe River had been selected as the site of a new Tier 1 site, designed to service local residents aswell those living within a 20 km radius (Golata, Clayhurst, Rolla). Based on community input, the Solid WasteCommittee, and subsequently the Regional District Board, decided on locating the new manned transferstation in Rolla. Due to the close proximity of the Dawson Creek Tier 1 Station (12 minutes away), the stationwill be a Tier 2 (household garbage and recycling only). Residents with larger items may utilize the DC Site.The Rolla station will be centralized within the community, near or adjacent to the Rolla Rd.

CURRENT STATUS: Rolla· Currently attempting to locate a 1.25 acre portion of

land to place the site. (All lands in and aroundRolla are private)

· PRRD advertised for interested property owners inthe target area to offer land for purchase by thePRRD: two owners have expressed interest.

· Purchase agreement to be signed on selectedproperty, subject to agency approvals for land useand subdivision.

· Application to the ALC for Non-Farm Use of the landto develop a station will be brought to the Board

Report – Solid Waste CommitteeNovember 3, 2014 Page 3 of 4

3. Doig-Milligan-Osborn – Tier 2

The area of Doig Road, Milligan Road and Osborn have a total of four small unmanned sites, each with 2-3small bins serviced once per week. Based on the sparseness and remoteness of the population (mostlyranches and the Doig River FN Reserve) the plan calls for placing a Tier 2 station to service the localresidents. Looking at the map of the area, traffic coming into Fort St John typically comes down the MilliganCreek Rd, then the Doig Road to continue south. Anyone going through Osborne (east of the Reserve)would travel south on the Siphon Creek Road.

CURRENT STATUS:· Public meeting held on October 15 (notes attached).

Residents that did voice opinions on locationfavoured Site 1 (see above map)

· Met with Landowner, who is favouring a long-termlease (20 years, with an option to renew for another20 years)

· Survey to be done· Application to the ALC for Non-Farm Use of the land

to develop a station will be brought to the Board

Report – Solid Waste CommitteeNovember 3, 2014 Page 4 of 4

4. Lebel – Tier 2

The Lebel Subdivision lies along the Old Alaska Highway, immediately north of the Kiskatinaw River. TheRegional District has one unmanned site adjacent to the Highway which, like the other unmanned sites,experiences illegal dumping. In the course of constructing manned stations to consolidate and dismantle theunmanned site network, there was no plan to originally develop any sort of station near Lebel. However, dueto the small concentrated population and high use of the unmanned site (from residents in Farmington andTower Lake, as well as Lebel), it has been decided to install a Tier 2 Manned Station to service the areapopulation. A public meeting was held in August describing our plans and to solicit public opinion as to wherea new Tier 2 site should go (meeting notes attached). Generally, those in favour preferred to see the new siteas close to the old site as possible. It was also suggested that locating the site in the lot immediately north ofthe junction of Triangle Road and Old Alaska Hwy would be preferred as it is already a commercial property(owned by Caribou Road Services) and more than 1/3 of the land is undeveloped.

CURRENT STATUS: Lebel· Staff in talks with the landowner to

subdivide and purchase a 1-1.5 acreportion of the land

· Appraisal of land complete as a basis ofnegotiation.

· Agreement to purchase will be broughtforward to the Board if a deal can bereached. (Fall-back – if no deal, theRegional District will contact landownersimmediately adjacent to pursue landacquisition

· Application to the Agricultural LandCommission for Non-Farm Use of theland to develop a station will also bebrought to the Board

Additional information on remaining transfer stationsDue to challenges in acquiring land for the remaining stations, we may not be able to build all 4 of the abovementioned sites in 2015 as all 4 require ALC approval, which can introduce up to 6 month delays over top ofthe negotiated deals previously described.

As previously mentioned, we intend to build the final 4 stations in 2016 [Lone Prairie (Tier 2), Hasler (Tier 2),Moberly Lake (Tier 2), and Groundbirch (Tier 1)]. Of those remaining stations, Lone Prairie and Moberly areon lots that the Regional District already occupies – these sites simply require an amendment to theirrespective Licences of Occupation. In the interest of lining up with the 2015 construction season, Staff willbe commissioning surveys in November 2014 for these two sites.

Should we not be able to proceed with some of the sites originally planned for 2015, we will push LonePrairie and Moberly Lake into the 2015 construction season and capture what is left in 2016. This allows usto maintain our schedule to complete all manned stations by the end of 2016 and complete the transferstation network.Attachments:

July 14, 2011 excerpt from the Regional Board meeting minutes:

RD/11/07/13MOVED by Director Caton, SECONDED by Director Hiebert,that the Regional Board approve that the construction of the following new transfer stations beincluded in the 2012 Financial Plan: Tier 1 – Groundbirch Tier 2 – Upper Halfway, Lone Prairie, Hasler Flats and Moberly Lake.

CARRIEDRD/11/07/14MOVED by Director Hadland, SECONDED by Director Hiebert,that the Regional Board approve that the construction of the following new transfer stations beincluded in the 2013 Financial Plan: Tier 1 – Doe River and Cecil Lake Tier 2 – Buick Creek, Goodlow and Doig River.

CARRIED

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PEACE RIVER REGIONAL DISTRICTDoig River – Solid WastePublic Information Meeting Notes

DATE: Wednesday, October 15, 2014

PLACE: Doig River First Nations Community Hall, Doig River, BC

PRESENT: Members of the PublicJim Collins, Fort St. JohnKaren Rierne, Doig RiverSamuel Walter, Milligan CreekKorbin Davis, Maintenance – Doig River First NationsKaren St. Pierre, Assistant Councillor – Doig River First NationsTena Thiessen, Fort St. JohnMoria Dick, Fort St. JohnDoreen Fletcher, Rose PrairieStarr Acko, Rose PrairieMargaret Davies, Rose PrairieMaxine Davies, Rose PrairieHoward Attachie, Rose PrairieFreddy Askaty, Rose PrairieMarilyn Pouce Coupe, Fort St. JohnHeather Davies, Rose Prairie

Peace River Regional DistrictKaren Goodings, Electoral Area ‘B’ and Meeting ChairPaulo Eichelberger, Manager of Solid WasteLoryn Day, Solid Waste Coordinator

OthersDzengo Mzengza, Northern Environmental Action TeamShana Labatch, Northern Environmental Action Team

1) Call to Order The meeting was called to order at 10:30 a.m.

2) Welcome: Director Goodings welcomed everyone and noted that the purpose of themeeting was to discuss with area residents the construction of a Tier 2facility within the Doig/Milligan/Osborn area.

Staff met and answered questions individually from 10:00 to 10:30,providing maps of the Regional District’s network of manned stations andthe intended area of construction for the newer site to be constructed inthe community (somewhere near the junction of the Doig and MilliganRoads).

3) Power Point Staff reviewed the power point presentation with members of the public,Presentation copies of the power point were provided.

The presentation reviewed key targets of the Solid Waste Management Plan,focusing on the construction/upgrade of the transfer stations, fees, recycling,diversion targets, costs of the program.

Peace River Regional DistrictDoig River Community – Solid Waste Public Information Meeting Notes of October 15, 2014

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3) Power Point Examples of illegal dumping, typical fees and layout of a new station werePresentation presented as well. Staff reviewed some of the key parameters in locating(continued) a new site, showing possible locations near the subdivision where a site could

be placed. Staff reviewed the results of scouting missions conducted in thesummer to find a suitable location, emphasizing the approximate area a siteshould be to capitalize on the traffic flow from the Doig River Reserve, MilliganCreek Road, and Osborne area. Staff requested input from the public as towhere a suitable location for the site would be, based on these parameters.

4) Q & A A question and answer period followed:

Comment: We should rename the new site to incorporate the Doig, Milligan andOsborne names, not just Doig.

· “Doig-Milligan-Osborne Waste Transfer Station” was suggested

Question: Where do we take appliances? Doig River FN Reserve has a lot.Response: Appliances can be dropped off at either the Rose Prairie or Cecil Lake Tier 1

Stations. Tipping fees will apply.

Question: What are these clean-up coupons (FN question)?Response: Clean-up coupons allow taxpayers with land improvements (ie. A house) to

drop off segregated regular waste at any of our manned sites for free. Limit is4 coupons per household (1 metric tonne or 8 cubic metres of waste).

Question: Could the Doig First Nations residents receive coupons?Response: Under the current system, no. Only taxpayers are eligible, under certainFUP item: conditions. We will look into what is possible and follow-up with Doig River FN.

Question: Will the clean-up bins still be put out (at Osborne and Milligan)?Response: Yes, but these will be eliminated after the new “Doig/Milligan/Osborne” station opens in Nov, 2015. The bins are an inherent issue as all manner of waste is deposited in them. They are messy and require extra work on the part of others for clean-up and sorting. The Clean-up Coupons aid with this, providing “Free dumping” at one of our approved facilities any time during the year, up to a certain tonnage/volume. When the network is complete, there will be no spring/fall bins provided anywhere in the District. This also provides an added level of control in segregating and diverting waste.

Question: Are you putting up cameras at the new site?Response: Only as a back-up, should illegal gate dumping occur.Question: has there been illegal dumping at the new sites?Response: Two individual incidents. Warning letters were issued, no repeat incident

occurred.

Question: Can Doig First Nations members utilize the other transfer sites (RosePrairie and Cecil Lake) for bigger items?

Response: Yes.

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4) Q & A (continued)

Question: What are ‘Share Sheds?’Response: A share shed is a system (in this case a small building) which houses small

gently used items that could be reused by someone else. These items are freeto drop off/free to pick up. Currently trialling at 4 of the manned sites for ayear, with plans to roll-out to all manned stations and eventually, landfills.

Question: Is there educational info on what can be recycled?Response: Yes. We send out newsletters with substantial input from the Northern

Environmental Action Team twice per year. Brochures can also be madeavailable at the sites.

Question: Can more recycling info be made available to the Reserve?Response: Absolutely. We can forward any info to the Reserve office to be distributed

through the community. In addition, NEAT performs educational workshops forvarious groups and could conduct such a workshop on the Reserve.

Question: How is garbage collected in the Doig Reserve? (Question from Staff)Response: Contractor picks up garbage left in bags from each driveway. Otherwise

people use the bins at the edge of the Reserve.

Question: How do you prevent illegal dumping when the unmanned sites areremoved?

Response: We will put up signage directing people to the new station, remove the bins,remediate the soil and block off the driveway access with concrete blocks atthe Milligan and Osborne sites.

(Directed by staff to residents of the Reserve as well the Ops Manager):

§ In regards to the Doig unmanned site, we can only suggest that (provided youget rid of your bins) you may want to block the driveway access to preventabuse.

Comment: I like the idea of Share Sheds (several comments like this were made)

Question: Could we put good used tires in the Share Shed for re-use?Response: Not sure, we will have to research. There may be some liability involved.FUP item: We will follow-up.

Comment: Out of the three sites, “Site 1” would be better. (3 attendees of themeeting made this observation.) see map

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Overall impressions:

· Residents like the idea of the new site. There were no disagreements as to the logic of wherethe station should lie.

· Those FN members that attended (including the Assistant Band Councillor and MaintenanceSupervisor) acknowledge that, while the Doig unmanned site does belong to them (as well asthose bins) they want a better option to get away from all of the illegal dumping. They werehighly in favour of the new station.

· The majority of attendees (FN residents and Non-FN residents) were surprised and pleased thatthey could take a lot of their larger items to Rose Prairie/Cecil Lake. Up until the meeting, theywere taking all of their items to Fort St John. This will inform our communications as we buildnew manned stations.

· The Assistant Councillor and Maintenance Supervisor for Doig were both keenly interested inmodifying their waste systems. They indicated that they would like to upgrade their collection toinclude recycling, perhaps collecting garbage one week and recycling the next week.

· We will be modifying some of our public education for area residents. There was a lack ofknowledge on the part of the residents in the Doig/Milligan/Osborne area that there were two Tier1 Stations a bit further away (30-40 min) which can take more items. They were quite pleasedthat they did not have to drive all the way into Fort St. John (a further 30-40 min).

· There was a general acceptance of placing the station at “Site 1” on the map (voiced by 3 of theattendees). The remainder did not mind either “Site 1” or “Site 2.”

Meeting ended at 12:30

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PEACE RIVER REGIONAL DISTRICTLebel Community – Solid WastePublic Information Meeting Notes

DATE: Monday, August 11, 2014

PLACE: Tower Lake Community Hall, Tower Lake, BC

PRESENT: Members of the PublicAllen Pratt Sheena PrattDean Backer Frank PattersonKaren Patterson Don HerbisonMarlene Johns Don McLeanTim Tucker Stuart JohnsRolf Stenbro Stephanie BueckerDale Hansen Cathy TubbDoug Friesen Brenda FriesenHans and Rose Merkl Amanda StaffordJay Stafford Lori JobsonShirley Jobson Berry and Irmi CritcherJennifer Critcher Keith BlackDan Stocking Darren IssacLen and Noreen McLean

Peace River Regional DistrictAlternate Director Joe Breti, Electoral Area ‘D’ and Meeting ChairJeff Rahn, General Manager of Environmental ServicesPaulo Eichelberger, Manager of Solid Waste

1) Call to Order The meeting was called to order at 7:05 p.m.

2) Welcome: Alternate Director Breti welcomed everyone and noted that the purpose ofthe meeting was to discuss with area residents the construction of a Tier 2facility in/adjacent to the Lebel community.

3) Background: A power point presentation reviewed key targets of the Solid WasteManagement Plan, focusing on the construction/upgrade of transferstations, fees, recycling, diversion targets, and costs to the program.Examples of illegal dumping, typical fees and layout of the new transferstation were presented as well. Regional District staff reviewed some ofthe key parameters in locating a new site, showing possible locations nearthe subdivision where a site could be placed. Members of the public wereasked to provide their input as to a preferable location.

4) Question and Answer Period:

Question: Would we want to limit ourselves to 2 acres? Could we not store othermaterials on the site and therefore need a larger area?

Response: Explained that the Regional District only requires 2 acres - current Tier 2 sitescan fit within a one-acre foot, two acres would allow for future improvement.

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4) Question/Answer Period: (continued)

Question: Would we give consideration to access off of a paved road vs a gravel road?Response: Acknowledged that paved is better, although the Regional District does work

with Ministry of Transportation to actively perform dust suppression

Question: Would it be better to locate the site in the west half of the CRS owned land,adjacent to Triangle Rd and Old Alaska Hwy as this is undeveloped?

Response: Staff noted that is definitely an option, provided that the landowner isamenable to the idea. Cost may also be an issue. As it is very close to theunmanned site, has power, is beside a secondary road and room is available,it may be the best option.

Question: Is illegal dumping of garbage a large concern?Response: Yes, as mentioned in the presentation, one of the main complaints during the

public consultation period 2007-2009 (roll-out of the Solid Waste ManagementPlan) was illegal dumping. The Lebel site is no exception. There are twoincidents on file regarding illegal dumping where a warning letter was issued.

Question: Is there video surveillance at the new sites?Response: Only as a back-up, should illegal gate dumping occur.

Question: Can anything be done to mitigate illegal dumping now? Complained of illegaldumping at the site in the past but did not receive follow-up?

Response: The Regional District has a bylaw in place to submit warning and, as of 2013,ticket repeat offenders. If the dumping occurs on Regional District sites or landmanaged by the Regional District, Bylaw Enforcement takes over. If thedumping is witnessed on Crown Land, the Regional District encouragespeople to contact the Report All Poachers & Polluters (R.A.P.P.) hotline. Wehave either assisted member of the public in submitting their complaint to theRAPP line or used the RAPP line ourselves, which resulted in the case beingforwarded to the local Conservation Officer and they have gone afteroffenders. It was noted that in 2013 the Regional District received twocomplaints of illegal dumping at Lebel. Warning letters were issued and one ofthe offenders phoned to complain. They were told what the issue was and if itrepeated, fines would be produced. The offender did not repeat.

Question: Why don’t you just put up a fence, man the site as is and put up signs thatsay, “Domestic Garbage Only?”

Response: We need a proper footprint to apply the same type of secure waste transferstation as we do elsewhere in the region. It was noted that the site is locatedon a Ministry of Transportation right-of-way. Not only is it too small, theprovince would prefer that any increased infrastructure be kept clear of theroad right-of-way, which necessitates moving the station. The RegionalDistrict intends to man the new site, with fencing and hours of operation.However, it has to take the same shape as the other stations to ensure thatthe majority of residents in the entire region get the same enhanced services.

Question: Why do we need this?Response: With the current site set the way it is, there is no control over who dumps

what.

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4) Question/Answer Period: (continued)

Response: There is an inherent inequality to maintaining an unmanned site versus(continued) other areas of the region which have a manned transfer station/landfill. The

entire solid waste program is predicated on taxes and incentive based tippingfees. Everyone pays taxes to varying degrees, but not everyone pays tippingfees. The aim is to balance taxes and tipping fees evenly (50/50). (Currentlythe split is 63% taxes vs 37% tipping fees. Out of the tax portion, residentspay 30% taxation and commercial/industry pays 70%.).

The directive from the Province is that all Regional Districts will implement aSolid Management Plan. In that plan, there are goals set to divert waste fromthe landfills at different points (26% in Phase 1, 41% in Phase 2 and 42% inPhase 3). In order to promote waste diversion in the region, we need toprovide not only public education but options for the public in the form of thesewaste transfer stations.

‘Reduce, Reuse and Recycle:’ The stations provide incentives (through thefees) for people to really look at their waste and see what can be recycled (3rd

‘R’). Installing a Share Shed system with specific rules and procedures willgive people the option to drop off and pick up useful materials (1st and 2nd ‘R’).

These processes are one of the methods the Regional District is using to keeptaxation down and preserve airspace in the landfills – more waste diversionmeans less going into the landfills, which leads to longer lifespans for thelandfills.

Question: How much does one of these stations cost?Response: Approximate cost is $300,000 to $350,000 for a Tier 2 FacilityQuestion: You could try curbside pick-up with a trucker for the Lebel area, that would be

cheaper, wouldn’t it?

Response: No, curbside pick-up is slated for denser communities where fuel usage isminimal. Curbside pick-up in a rural area is quite costly and would destroyany savings as a cheaper route in just a few years. The Tier 2 Facility is along-term investment – large cost at first, huge savings in trucking and wastecosts over the following years. Curbside in a large rural area is prohibitivelyexpensive.

Question: Are the operating hours you described enough?Response: Seems to be. Other rural districts offer transfer stations open only a couple of

days per week. Busiest stations see less than 10 people in a day. To makethings practical, we offer 26 hours of operation per week, spread out over 4days. We have also audited our customer transactions, sent out surveys andconducted meetings during the first year to gauge:

§ whether or not to move the hours around§ create morning and afternoon shifts (this was done at two of the sites in the

north, Pink Mt & Wonowon, based on customer feedback).

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4) Question/Answer Period: (continued)

Question: Do you have to wait a year before you could change the hours?Response: Not necessarily, if we had enough feedback within the first few months to

make an informed decision and change the hours, we would. But we do needto take SOME time to gather data.

Comment: Eco-Fees are a “Black Hole” and we don’t get that money back.Response: That is true, the Eco-fees when you purchase tires, liquids, etc. do not come

back: they are supposed to be used to fund stewardship programs (i.e.collection of those items). The Regional District works with the BC ProductStewardship Council to push the Stewards to provide funding for collection oftheir products: we have stations which could collect, provided that they usedsome of the monies of those Eco-fees to provide for containment and pick upof their items. Few stewards do this, unless you are in an urban centre.

Question: You talked about large bins in the spring and fall: could those be brought hereinstead of building the station?

Response: You are referring to the spring/fall clean up done at some of the unmannedstations – that program is being slowly eliminated and replaced with clean-upcoupons and the manned transfer stations. The Regional District is trying toencourage waste diversion with this new program, which the spring/fall bins donot do.

Question: How do you prevent illegal dumping when that unmanned site is removed?Response: The Regional District will put up signage directing people to the new station,

remove the bins, remediate the soil and block off the driveway access withconcrete blocks. The Ministry of Transportation may want to further restrictaccess to that pullout.

Question: Will there be a Share Shed at Bessborough? I see all sorts of good thingsbeing dumped that someone could use.

Response: Yes, the Regional District is currently running a pilot at 4 of the new stationsright now and assessing for a year to make sure the process works. We planto take that process, refine it over the next year and roll it out to the stationsand, on a larger scale, to the landfills (including Bessborough)

Question: Leave it the way it is! Why doesn’t the Regional District just put up cameras atLebel and leave a fence. If people knew they were being watched, they wouldnot be dumping.

Response: During the public consultation held in 2007-2009, people indicated that theywanted to see no more illegal dumping and requested more services. Justleaving cameras and a fence at the site is not adequate.

Comment: You would save money if you just put up cameras.Response: It is felt that the Regional District would be providing mismatched services to

people with dissimilar bins and no tip fees. We could not have that inequalityfrom group to group in the Regional District.

Comment: So, you are saying that we have only two choices: Lebel gets taken away andwe get nothing or Lebel gets replaced by this new station.

Response: Essentially, yes.

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4) Question/Answer Period: (continued)

Question: Could the new site use some sort of swipe card system, similar to TimHorton’s for the clean-up coupons/ paying tip fees

Response: That is an option we have heard suggested from other communities and it isdefinitely a possibility. We will need to research.

Question: Has everything been considered? (Changing the system or leaving it the wayit is)

Response: As best as we can tell, it has. We contract an engineering consultant toreview our system and, based on other operations through the provinces,calculate the best way to achieve the provinces mandates for waste diversionand reduction. We also took those findings to the people from 2007-9 andpeople wanted to see an end to illegal dumping and more services. Leavingthe system the way it is will not achieve those goals.

Question: How many tickets have been issued for illegal dumping?Response: None yet, we have sent out several warning letters. In fact, one resident who

offended at the Lebel site actually phoned the office to complain aboutessentially being caught and has not repeated. Those warning letters thathave gone out have also not seen repeat offenders yet. If someone offends asecond time at one of our stations, they will be issued a ticket by our BylawEnforcement.

Question: How are tipping fees arrived at?Response: Tipping fees are installed as an incentive for people to separate out recyclable

materials and reduce the amount of trash going to the landfill. Fees areincreased by approximately 10-12% each year, with the exception ofcardboard which has a much higher fee. The Solid Waste System is paid forby taxation (63%) and tipping fees (37%). The goal is to eventually balancethe taxation vs tipping fees at 50/50.

Question: Are taxes going down?Response: No, of the portion of the solid waste System paid for by taxes, residents pay

30% and commercial pays 70%. Residential taxation is usually at 30-35cents/$1,000 assessed value of your home. Taxes are not going down, butbeing maintained at the aforementioned level.

Question: I think you need to make it clear to people that the Province dictates that theRegional District must do this. That has not been made clear.

Response: You are right. The Province does dictate a series of goals that every RegionalDistrict has to achieve, including having a Solid Waste Management Plan thatencourages waste diversion. We are also required to comply with theProvince’s Recycling Regulation, which this plan is supposed to help with.

Question: So, the more we recycle, the less goes to garbage and the less we have topay?

Response: Exactly.

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4) Question/Answer Period: (continued)

Question: What is the cost of pick-up of the garbage right now?Response: Approximately $800,000 to $900,000 for trucking alone from all of the

unmanned sites, not taking into account additional clean-up programs atseveral of these sites.

Comment: I use Taylor’s recycling drop-off and it’s always a mess. I would prefer to havethe station and have the garbage & recycling in one place.

Comment: I like the idea of the share sheds, if we can also recycle at the station as well.

Lebel Location – Pros/ConsPros Cons

Lebel area was not originally considered toobtain an updated station. A Tier 2 woulddefinitely offer more options to the 100+homes located within 10-12 km of the site.

Some increased traffic on/near Triangle Road,though this was not perceived as an issue

People liked the idea of recycling andembraced the Share Shed concept

Any site located off of a gravel road wouldgenerate dust. It was suggested that theaccess should be off of the Old AlaskaHighway

Site would be ideally near the Highway People questioned the cost of the stationversus the way things are run now

Majority of residents that suggested a locationput the site on the plot of land CRS currentlyowns. Would occupy 2 acres of theundeveloped area.

CRS could say no to what we are offering andwe’d have to look for another property

Most people did not have issue with the sitelocation, as it’s only a few hundred feet fromthe unmanned siteMany people voiced their opinion that theywanted to see something in place for futuregenerations.

Alternate Director Breti thanked everyone for attending the meeting andproviding their input.

5) Adjournment The meeting adjourned at 9:05 p.m.

December 17, 2013Rolla / Doe River Open House/Meeting Summary

Background

Per the recommendation from the Solid Waste Committee meeting (held on Nov. 14, 2013), PRRD Staffheld an Open House/Meeting at the Doe River Community Hall on Dec. 17, 2014. The intent of themeeting was to garner public input in the Doe River/Rolla solid waste catchment area to discuss asuitable location for the placement of a Tier 1 transfer station that will meet the needs and addressconcerns of all area residents. Poster boards were arrayed in the room with visuals/mapping to allowattendees to see:

· what the typical new manned stations look like· the rationale behind site selection through-out the District· fees· the proposed site for the upcoming Tier 1 facility, immediately south of the Doe River Rodeo

Grounds.

Additionally, comment sheets were provided for the audience to give structured feedback. The meetingwas attended by former Area ‘D’ Director Wayne Heibert, current Area ‘D’ Director Leonard Heibert,SWC Director Dale Bumstead, SWC Director Arthur Hadland, Mr. Jeff Rahn (PRRD), Mr. PauloEichelberger (PRRD)

Staff met individually with people from Rolla and Doe River area (no one from Golata Creek/Clayhurstwas in attendance), then conducted a backgrounder for the group, explaining the process so far, notingthat Mrs. Kathleen Burton of Doe River had been approached by the PRRD regarding possibleacquisition of 3 acres of her property for the site, adjacent to the rodeo grounds.

Comments heard:

· Why doesn’t the PRRD just put the site in Rolla?· People would not travel north to the Doe River site to drop off garbage if their normal direction

of travel is Dawson Creek.· Some people DO travel north to the Doe River site to drop off garbage (noted by a Doe River

resident who observed this action)· Some people from Golata/Clayhurst travel south and drop off garbage at the unmanned sites in

Doe River· Why can’t site be closer to the highway? (staff explained issues with MoTI rights of way not

being relinquished at road corners, rejection of the original idea to place the site at the DoeRiver Hall, land rezoning challenges vis a vis the Agricultural Land Reserve)

· The proposed site is located on Range Road 209, near the junction of Rodeo Road and RangeRoad 209. The south half of Range Road 209 enters the Rolla Road and some residents notedthat this portion of Road 209 is too steep to travel in winter. It was suggested that residentscould travel to the Doe River Hall, turn left on Rodeo Road and travel to the site down Road209. This created mixed reviews.

· Concern over increased traffic on Range Road 2091

December 17, 2013Rolla / Doe River Open House/Meeting Summary

· People are currently travelling south from Golata Creek and Clayhurst, dumping in Rolla andDoe River unmanned sites. Since it’s on the way, it would be no more onerous to use a facilityin Rolla or Doe River

· Doe River residents would prefer to site the Tier 1 station in locally so that they would not haveto combine a “town run” and a “garbage run.” These residents argued that they were “dressedfor town and did not want to be handling garbage in the same trip.”

Doe River Location – Pros/Cons

Pros ConsSite is approximately central for Rolla, Doe, Golata,Clayhurst catchment area

Increased traffic on Rodeo Road and Range Road209

Tier 1 would offer more services for the area. “People will not drive north from Rolla to use thesite.” Site may be under-utilized

Increased traffic on Rodeo Road and Range Road209 means increased presence of CRS for roadmaintenance and upkeep that may not otherwisebe there

Site is not near the highway.

PRRD has been in talks with local Doe residentwho is amenable to selling a subdivided 3 acreportion of her land, south of Rodeo grounds tosite the station

South portion of Range Rd 209 (enters Rolla Rd) issteep

Site is an 8 minute drive from Rolla. Additionally,Dawson Creek’s Tier 1 transfer station is a 12minute drive from Rolla

Proposed land for site is in the Agricultural LandReserve – ALC Application processing time needsto be taken into account. Additionally, there is nocertainty of an ALC approval

Doe River site places a Tier 1 station no more than30 min from Golata/Clayhurst area

Rolla location – Pros vs ConsPros Cons

Site would be busy as a Tier 2,predominantly from Rolla locale.

Site would only be a Tier 2 (proposed Rolla location is only 12minutes driving time from Tier 1 station in Dawson Creek –nowhere else in the district would this situation exist)

Land has been offered to provide forthe station in Rolla by a local resident

Golata & Clayhurst area underserviced: closest Tier 1 station40-45 min away in Cecil Lake. Approx. 55 min to DC Tier 1Transfer Station

For ‘non-Rolla’ residents, materials requiring disposal at a Tier 1station would be driven a much farther distance to the DC Tier1 Station

Proposed land for site is in the Agricultural Land Reserve – ALCApplication processing time needs to be taken into account.Additionally, there is no certainty of an ALC approval

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December 17, 2013Rolla / Doe River Open House/Meeting Summary

Challenges

· After much public consultation in Rolla and Doe areas, the location is still going to be in the ALR.If we get a tentative agreement from a landowner, then go through the application process withthe Agricultural Land Commission only to be turned down, we will have to look at “Plan B”locations for the site.

· The central area of Doe River, which was decided upon by the previous Solid Waste Committee,has definitely created issues with the local residents (each hamlet wants a Tier 1 in theirneighbourhood, which is costly and impractical)

· Siting a station that will fit in with the overall transfer station upgrades and placing it such that itcan service a larger population has been problematic. Staff researched locations where the Rollaroad makes a 90 degree turn in several areas between Rolla and Doe River. There is ample spacein these locations (up to 5 acres) that would allow ample space near the road right of way to sitea station. MoTI will not sell/lease these portions of land, retaining them for “future use.”

Recommendations

Staff is seeking the SWC’s direction to make a recommendation to:

1. Decide in/near which community the new manned station will be located and based on that,2. What type of station (Tier 1 or Tier 2)

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