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Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project (RRP PRC 44007)

Project Number: 44007 September 2012

People’s Republic of China: Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project The project administration manual is an active document, progressively updated and revised as necessary, particularly following any changes in project costs, scope, or implementation arrangements. This document, however, may not reflect the latest project changes.

Project Administration Manual

Table of Contents

ABBREVIATIONS

I. PROJECT DESCRIPTION 1

II. IMPLEMENTATION PLANS 4

A. Project Readiness Activities 4 B. Overall Project Implementation Plan 5

III. PROJECT MANAGEMENT ARRANGEMENTS 6

A. Project Implementation Organizations – Roles and Responsibilities 6 B. Key Persons Involved in Implementation 9 C. Project Organization Structure 10

IV. COSTS AND FINANCING 11

A. Detailed Cost Estimates by Expenditure Category 13 B. Allocation and Withdrawal of Loan Proceeds 14 C. Detailed Cost Estimates by Financier 15 D. Detailed Cost Estimates by Outputs/Components 16 E. Detailed Cost Estimates by Year 17 F. Contract and Disbursement S-curve 18 G. Fund Flow Diagram 19

V. FINANCIAL MANAGEMENT 20

A. Financial Management Assessment 20 B. Disbursement 20 C. Accounting 21 D. Auditing 22

VI. PROCUREMENT AND CONSULTING SERVICES 23

A. Advance Contracting and Retroactive Financing 23 B. Procurement of Goods, Works and Consulting Services 23 C. Procurement Plan 24 D. Consultant's Terms of Reference 28

VII. SAFEGUARDS 69

A. Environment 69 B. Resettlement 71

VIII. GENDER AND SOCIAL DIMENSIONS 74

A. Gender Action Plan 74 B. Social Development Action Plan 75

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION 81

A. Project Design and Monitoring Framework 81 B. Monitoring 83 C. Evaluation 84 D. Reporting 84 E. Stakeholder Communication Strategy 85

X. ANTICORRUPTION POLICY 86

XI. ACCOUNTABILITY MECHANISM 87

XII. RECORD OF PAM CHANGES 88

Project Administration Manual Purpose and Process

The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM. The Fuzhou Municipal Government (FMG) and Fuzhou Investment Development Company Ltd. (FIDC) are wholly responsible for the implementation of ADB financed projects, as agreed jointly between the borrower and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by FMG and FIDC of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. At Loan Negotiations, the borrower and ADB shall agree to the PAM and ensure consistency with the Loan agreement. Such agreement shall be reflected in the minutes of the Loan Negotiations. In the event of any discrepancy or contradiction between the PAM and the Loan Agreement, the provisions of the Loan Agreement shall prevail.

After ADB Board approval of the project's report and recommendations of the President (RRP) changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM.

Abbreviations

ADB – Asian Development Bank BRT – bus rapid transit EA – executing agency EIA – environmental impact assessment EMP – environmental management plan FIDC – Fuzhou Investment Development Company Ltd. FMG – Fuzhou Municipal Government GAP – gender action plan GEF – Global Environment Facility IA – implementing agency ICB – international competitive bidding JPFD – Jiangxi Provincial Finance Department km – kilometer LAR – land acquisition and resettlement M&E – monitoring and evaluation NCB – national competitive bidding PAM – project administration manual PLG – Fuzhou Municipal Project Leading Group PMO – Project Management Office PRC – People’s Republic of China RP – resettlement plan RRP – report and recommendation of the President to the Board RSAP – road safety action plan SDAP – social development action plan SOE – statement of expenditures SPS – Safeguard Policy Statement TOR – terms of reference

I. PROJECT DESCRIPTION

A. Project rationale, location and beneficiaries 1. Sustainably supporting rapid urbanization is a key development challenge for the People’s Republic of China (PRC), where 300 million people are expected to move to cities by 2020. Such mass migration will require a major expansion of second-tier cities such as Jiangxi Fuzhou to relieve pressure on existing urban centers and provide economic opportunities for vast numbers of low-income people now engaged in agriculture. Major investments in urban infrastructure, transport, and related services will be necessary to accommodate development in second-tier cities and support sustainable urbanization and inclusive growth. 2. Fuzhou is a prefectural level city in Jiangxi Province. It has a total population of 3.8 million, of which 1.0 million is urban. The Fuzhou urban district where the project is located has a current population of about 500,000 and is expected to grow to 750,000 by 2020. Economically, Fuzhou lags behind nearby provinces and remains relatively poor. In 2010, per capita disposable income was CNY14,445 ($2,275) in the urban areas and CNY5,848 ($921) in the rural areas which was less than 50% of the national average. 3. The new Xiangpu High-Speed Railway, now under construction, will begin at the provincial capital Nanchang and pass through Fuzhou on the way to central Fujian Province. The current railway service consists of one train in each direction per day and takes over 2 hours to travel the 90 km from Fuzhou to Nanchang. The new railway service will initially run about 50 passenger trains each direction daily, offering Fuzhou a major increase in accessibility. With the opening of the high-speed railway, Fuzhou will be about 30 minutes from Nanchang, which will allow the city to transform itself from a small city dependent on agriculture and related processing into a suburb of Nanchang. Fuzhou will become better connected as well to fast-growing and relatively prosperous cities in the eastern PRC. The opening of the new railway offers a significant opportunity to improve the economy of this region. To realize the opportunity, however, the new station in Fuzhou must be efficiently linked to existing and planned residential and employment areas in the city. 4. The new station is 6 km south of the existing city center and 2 km from the currently developed city area. The new station is planned to become Fuzhou’s southern gateway and to anchor a new development area that will include a major business center, hotels, logistics facilities, and housing for nearly 100,000 people by 2020. Through the proposed project, the station and surrounding area will be linked to the existing city with well-designed multimodal transport infrastructure and integrated public transport services. This will reduce transport costs, increase the efficiency and attractiveness of the public transport system, expand travel opportunities and regional accessibility to jobs and services, promote sustainable urbanization and poverty reduction, and encourage a shift to modes of travel with lower and even zero carbon emissions. 5. The project aligns with Asian Development Bank (ADB) assistance to the PRC under the country partnership strategy, strengthening (i) inclusive growth and balanced development by promoting sustainable urbanization and (ii) resource efficiency and environmental sustainability by promoting efficient and sustainable urban transport.1 The focus on public transport and multimodal integration directly supports ADB’s sustainable transport initiative. The project aligns with the priorities of the Ministry of Transport, which is promoting the development of multimodal

1 ADB. 2012. Country Partnership Strategy: People’s Republic of China, 2011–2015. Manila.

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passenger transport hubs under ongoing ADB policy advisory technical assistance.2 The project was selected to take advantage of the opportunity presented by the impending opening of the new high-speed railway and seizes an early opportunity to establish a model for urban transport and development integration that can be replicated in other cities. B. Impact and Outcome 6. The impact of the project will be an efficient, inclusive, and sustainable urban transport system in Jiangxi Fuzhou. The outcome of the project will be efficient multimodal access to the new main railway station. C. Outputs 7. The proposed project includes five main outputs intended to substantially improve the urban transport system in Fuzhou. 8. Output 1: Bus rapid transit system. The BRT corridor will extend 12.2 km from the north of Fuzhou through the central business district to the urban transport hub at the new railway station (output 2). Ten kilometers of the corridor will be created by reconstructing and reconfiguring existing roads, and the remaining 2.2 km will be new roads built under output 4. The BRT corridor will have dedicated center-running bus lanes with a proposed 22 stations on island platforms. The project will include the procurement of 51 BRT buses, which will constitute about a quarter of the municipal bus company’s fleet. 9. Output 2: Urban transport hub. The urban transport hub will link the BRT and regular bus systems to the new railway station. The hub will incorporate a station for BRT and local buses with four bus bays; BRT ticketing and support facilities; a bus staging area; parking for cars, motorcycles, and bicycles; and pedestrian walkways linking the BRT station to the railway station. New bus company offices, a control center, and bus storage and maintenance facilities will be constructed adjacent to the bus transfer facility. 10. Output 3: Fenggang River greenway. The Fenggang River is a winding waterway on the west side of the Fuzhou urban area. The river is now integrated into the irrigation system for rice cultivation. During the rainy season, farmland on both sides of the river floods. The river runs through the new development area, past the front of the new railway station, to the old city. The river must be improved to ensure that the new development area will not flood. Phase 1 of the Fenggang River Improvement Project has already been completed enabling flood control near the city center and providing within Fuzhou recreation areas, parkland, and a path for nonmotorized vehicles. As part of this project, the Fenggang River improvement will be extended by 4.1 km, passing directly in front of the railway station. This output will enable flood control and provide parks and a continuous nonmotorized transport corridor between the old city and the development area adjacent to the new station. 11. Output 4: Station access roads. The road component will develop the transport network to connect the new railway station to BRT (output 1), the urban transport hub (output 2), the Fenggang River greenway (output 3), and major road and bus corridors in the existing urban area. The four road sections under the ADB-financed project are urban trunk roads in the approved master plan for the new development area. Altogether, 10 km of new roads will be

2 ADB. 2011. Technical Assistance to the People’s Republic of China for Developing Multimodal Passenger

Transport Hubs. Manila.

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constructed and will include utilities, streetscape improvements, pedestrian enhancements, and lanes for nonmotorized vehicles. 12. Output 5: Institutional strengthening and capacity building. Capacity development and institutional strengthening will be implemented to ensure that the executing agency and implementing agency have sufficient capacity to manage the project and that the municipal bus company is able to plan, implement, and effectively operate the BRT system. This output will have two parts. The first part will support project management and implementation to ensure that project outputs are delivered on time and within budget in accordance with ADB policies and procedures; develop and maintain the project performance monitoring system; assist with procurement and disbursement; oversee detailed design; and ensure that safeguard measures are implemented, monitored, and reported. The second part will build capacity in traffic management, road safety, and BRT operation and management. 13. Environmental improvement. Additional funding is being sought from the Global Environment Facility (GEF) to support measures to maximize the energy efficiency of bus operations on the BRT and feeder services. This will mitigate climate change by reducing greenhouse gas emissions, and provide benefits by improving local air quality and reducing public transport operating costs. In particular, GEF funding will support upgrading BRT buses to advanced compressed natural gas technology; scrapping and replacing old, highly polluting buses on local routes; and training bus drivers in eco-driving and maintenance staff in techniques that reduce fuel consumption.

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II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Indicative Activities Q3 Q4 Q1 Q2 Who responsible

Advance Contracting Actions FMG, FIDC

Retroactive Financing Actions ADB

Establish Project Implementation Arrangements FMG, FIDC

ADB Board Approval ADB

Loan Signing ADB, MOF, JPFD, FMG

Government Legal Opinion Provided FMG, JPFD, MOF

Government Budget Inclusion FMG, JPFD

Loan Effectiveness FMG, FIDC

2012 2013QuarterQuarter

ADB = Asian Development Bank, FIDC = Fuzhou Investment and Development Company, FMG = Fuzhou Municipal Government, JPFD = Jiangxi Provincial Finance Department, MOF = Ministry of Finance.

5B. Overall Project Implementation Plan

Activities 2012 2013 2014 2015 2016 2017

Design and Monitoring Framework (DMF) 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

C1. Civil Works for Access Roads

C1.1. Waihuan Road (Front of Guangchang) (K1+425-K2+540)

C1.2. Waihuan Road (K00-K1+425 and K2+540-K3+060)

C1.3. Zhangqian Road (Yuming Road-Jinchao Road)

C1.4. Gandong Road (Anshi-Zhangqian) and Jinchao Road (Anshi-Zhangqian)

C1.5. Zhangqian Road (Jinchao-Jinni) and Jinchao Road (Zhangqian-Jinni)

C1.6. Gandong Road (Zhangqian-Jinni)

C2. Civil Works for Bus Rapid Transit

C2.1. BRT Route, Station, Terminal and Parking Area

C3. Civil Works for Public Transport Terminal and Hub

C3.1. Bus Company Headquarter, Bus and BRT Terminal

C4. Civil Works for Fenggang River Improvement

C4.1. Hydraulic Work

C4.2. Landscaping Work for Section I

C4.3: Landscaping Work for Section II

E5. Equipment

E5.1. BRT Station Ticketing System

E5.2. BRT Station Operating System (ITS, dispatching system, BMS, BIS, etc.)

E5.3. BRT Traffic Engineering Work

E5.4. BRT Buses (51)

E5.5. Equipment for Bus Maintenance

CS6. Consulting Services

CS6.1. Project Management and Capacity Building

CS6.2. Land Acquisition and Resettlement

GAP Implementation

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III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations – Roles and Responsibilities

14. The EA for the project will be the Fuzhou Municipal Government (FMG). The Fuzhou Investment Development Company Ltd. (FIDC) will carry out day-to-day activities and provide coordination support for the implementation of the project. The Fuzhou Municipal Project Leading Group (PLG) was established during project identification in March 2009. Fuzhou Municipality, through the PLG, is responsible for providing overall leadership, policy guidance, and institutional coordination as required for project preparation and implementation. Under the leadership of PLG, the Project Management Office (PMO) for the ADB loan was established in March 2010 to prepare the project on behalf of Fuzhou Municipality. During project implementation, the PMO will assist PLG with policy guidance, institutional coordination and overall monitoring of project progress and implementation in accordance with the loan agreement. PMO is part of FIDC and reports directly to the FMG represented by the project leading group. It has project management, engineering, resettlement and environment, planning and finance, and general divisions.

Project implementation organizations

Management Roles and Responsibilities

Fuzhou Municipal Government

The Executing agency responsible for the overall project implementation;

Ensuring project’s sustainability and reporting to ADB on agreed development outcome and impacts;

Monitoring and evaluating project activities and outputs, including periodic review, preparation of review reports reflecting issues and time-bound actions taken (or to be taken);

Providing guidance to IA on project implementation;

Preparing and securing project budget approval; Obtaining and provision of agreed counterpart

funds for project activities; Establishing strong financial management

system, submitting withdrawal applications to ADB through the Jiangxi Provincial Finance Bureau, conducting financial audits as per agreed timeframe and taking recommended actions;

Oversee the procurement activities; Involving beneficiaries and civil society

representatives in all stages of project design and implementation;

Complying with the loan covenants; and Preparing regular periodic progress reports,

monitoring reports, and project completion report, and material actions agreed and their timely submission to ADB.

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Fuzhou Investment Development Co., Ltd.

The implementing agency responsible for day to day implementation of all project components;

Ensuring achievement of the project’s development impacts and their sustainability;

Coordinating with concerned provincial and municipal agencies;

Preparing and updating the project implementation plan; procurement plans for the entire loan period and detailed procurement plan for the next 18 months; annual projections for contract awards and disbursements;

Undertaking procurement action and consultant selection, including preparation and securing approval by ADB of bidding documents, bid evaluation reports and contract awards;

Preparing withdrawal applications; Coordinating preparation of surveys, preliminary

and detailed design documents; Ensuring the approval of land acquisition and

resettlement plans by the Government and ADB, and implementing them;

Conducting the construction supervision with the assistance of the PMO, validating the quantities and quality of civil works, and equipment;

Preparing regular periodic progress reports, monitoring and evaluation reports, and project completion report and their timely submission to ADB;

Involving beneficiaries and civil society representatives in all stages of project design and implementation;

Public disclosure of project outputs; and Complying with all loan covenants.

Fuzhou Municipal Project

Leading Group Chaired by Vice Mayor; Comprising of representatives of all concerned

municipal agencies; Providing policy and institutional guidance to EA,

IA, and concerned government agencies during the implementation;

Overseeing overall project implementation agencies; and

Ensuring interagency coordination and resolving institutional issues which may affect project viability or project implementation.

Jiangxi Provincial Finance

Department Signing the Onlending and/or Relending

Agreements for the project;

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Endorsing to ADB the authorized staff with approved signatures for disbursement of loan proceeds;

Operating imprest account; Processing and submitting to ADB, through the

Ministry of Finance, any request, when required, for matters pertaining to Loan or Project Agreements; and

Monitoring of the project implementation and providing coordination and facilitation as needed.

Fuzhou Municipal Finance

Bureau Signing the Relending Agreement for the project; Timely processing matters pertaining to utilizing

of loan proceeds and/or Relending Agreement, and provision of agreed counterpart funds for project activities, allocating and releasing counterpart funds; and

Monitoring of the project implementation and providing respective coordination and facilitation as needed.

Ministry of Finance Supervising the FMG in the implementation of

the project; and Representative of the Government of the PRC; and

Guiding FMG on ADB documentation requirements, such as legal opinion and fulfill loan effectiveness conditions when needed.

Asian Development Bank Providing the EA and IA guidance to ensure

smooth project implementation and achieving the desired development impacts and their sustainability;

Conducting regular loan review missions, a midterm review, and project completion review;

Reviewing and approving of procurement actions;

Processing the withdrawal applications; Monitoring the status of compliance with all loan

covenants including safeguards; Reviewing the annual audit report and following

up on the audit recommendations; Regularly update the project performance review

reports with the assistance of EA and IA; and Regularly updating the project information

documents for public disclosure at ADB website, including the safeguard documents.

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B. Key Persons Involved in Implementation

Executing Agency Fuzhou Municipal Government Officer's Name: Huang Wuping

Position: Deputy Secretary General Telephone: +0194 825 0806 Email address: [email protected]

Office Address: Rm. B601. 6th Floor, Fuzhou Government Building,

Implementing Agency Jiangxi Fuzhou Investment Development Co. Ltd

Officer's Name: Liao Huagui Position: Deputy General Manager Telephone: 0194 825 7866 Email address: [email protected]

Office Address: 8th Floor No. 2 Office Municipal Government Bldg., New Urban District, Fuzhou

ADB Transport Division Staff Name: Tyrrell Duncan

Position: Director, EATC Telephone No.+632 632 6383 Email address: [email protected]

Mission Leader Staff Name: Steven Lewis-Workman Position: Senior Transport Economist Telephone No.: + 632 632 6210 Email address: [email protected]

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C. Project Organization Structure

Project Management Organization Structure

15. PMO Organization and Staffing Plan. A PMO will be set up under the FIDC. Mr. Liao Huagui, vice-director of the FIDC, will be the director of the PMO. There will be six sections under the PMO. Experienced and capable staff will be designated as full-time employees for the project according to their past work experiences and qualifications. The sections and staffing levels are as follow:

(i) Comprehensive Section: Manager: 1, staff: 2. Responsible for administration, overall coordination, liaisons, and logistics etc.

(ii) Planning Section: Manager: 1, staff: 2. Responsible for project planning, design, construction, supervision and procurement etc.

(iii) Engineering Section: Manager: 1, deputy manager: 1, staff: 6. Responsible for project quality control, cost control, construction safety, contract management, information management etc.

(iv) Safeguards Section: Manager: 1, staff: 3. Responsible for land acquisition and resettlement, reallocation, environment protection, gender action plan etc.

(v) Finance Section: Manager: 1, staff: 3. Responsible for project financial management, disbursement, account management etc.

(vi) Audit Section: Manager: 1, staff: 2. Responsible for project auditing, monitoring, financial auditing etc.

16. Additional consulting services will be utilized by the PMO as part of the project to fill gaps in expertise, provide project implementation and management support, and build the capacity of the IA and EA.

Fuzhou Municipal Government (Executing Agency)

Fuzhou Municipal Project Leading Group

Project Management Office (PMO) under Fuzhou Investment Development Company

Ltd. (Implementing Agency)

Institutional Development Component

Sub-PMO for Access Road

Sub-PMO for BRT

Sub-PMO for Multimodal Hub

Sub-PMO for FG River

Improvement

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IV. COSTS AND FINANCING

17. The project investment cost is estimated at $226.46 million including taxes and duties of $5.66 million. The total cost also includes physical and price contingencies. The indicative investment plan for the project is summarized in Table 1.

Table 1: Investment Plan ($ million)

Item Amount a

Share of Total

(CNY million)

($ million) Base Cost

(%)

A. Base Cost b

1 Bus Rapid Transit System 192.89 30.62 13.52

2 Urban Transport Hub 111.63 17.72 7.82

3 Fenggang River greenway 355.84 56.48 24.94

4 Station Access Roads 529.08 83.99 37.09

5 Institutional Strengthening and Capacity Building 9.07 1.44 0.64

Subtotal (A) 1,198.51 190.25 84.01

B. Contingencies c 207.33 32.91 14.53

C. Financing Charges During Implementation d 20.79 3.30 1.46

Total (A+B+C) 1,426.63 226.46 100.00

Note: Numbers may not sum precisely because of rounding. a Includes taxes and duties of $5.66 million, which will be partly financed by the Asian Development Bank

(ADB) loan. b Physical contingencies are computed at 8%. Price contingencies are computed by year and expenditure

type based on cumulative domestic and foreign price inflation assumptions and amount to 9.4% of base cost.

c Includes interest charges during implementation and commitment charges. Interest on the loan during implementation has been computed at the London interbank offered rate plus a spread of 0.4% and a maturity premium of 0.1%. Commitment charges for the ADB loan are computed at 0.15% on the projected undisbursed loan amount.

Source: Asian Development Bank estimates. 18. The government requested a loan of $100 million from ADB’s ordinary capital resources to finance 44.16% of the total project cost. The loan will have tentative lending terms of (i) an interest rate determined in accordance with ADB’s London interbank offered rate (LIBOR)-based lending facility plus ADB’s spread of 0.40%; (ii) total maturity of 25 years with 5 years grace period; (iii) 0.15% commitment charge per annum and maturity premium of 0.1% per annum; and (iv) no front-end-fee according to current ADB lending policies. The loan will cover civil works, equipment, institutional strengthening and capacity building, financing charges during implementation, and will partially financed taxes and duties. The financing plan is in Table 2.

Table 2: Financing Plan ($ million)

Source Amount Share of

Total (%) (CNY million) ($ million)

Asian Development Bank 629.97 100.00 44.16

Fuzhou Municipal Government 796.66 126.46 55.84

Total 1,426.63 226.46 100.00

Source: Asian Development Bank estimates.

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19. The borrower will be the PRC. The government will make the loan proceeds available to the Jiangxi provincial government, which will relend the proceeds to the FMG. The FMG will transfer the loan proceeds and government counterpart funds to the Fuzhou Investment and Development Company (FIDC). The FMG will assume the risk of foreign exchange and interest rate variation for the ADB loan. The government has provided ADB with (i) the reasons for its decision to borrow under ADB’s LIBOR-based lending facility based on these terms and conditions, and (ii) assurance that these choices were its own independent decision and not made based on any communication or advice from ADB. The financing plan is in Table 2. 20. The project is expected to receive a $2.75 million grant from the GEF to finance the environmental improvement component. Upon approval of the GEF board, the component will be incorporated into the project as additional financing after ADB Board approval of this project. 21. In addition to the $100 million requested from ADB, FMG confirmed that it will contribute $126.46 million as counterpart funding. It was agreed by the IA that the costs, including (i) land acquisition and resettlement (LAR); (ii) project preparation and management; and (iii) contingencies, would be totally financed by the Government. The detailed cost estimates are in the table below. The annual projections for contract awards and disbursements for the ADB loan are shown graphically in Figure 1 and in summary in Table 3. The flow of funds for the project is in Figure 2.

13 A. Detailed Cost Estimates by Expenditure Category

CNY million USD million % of Total Base Cost

Item Foreign Local Total Foreign Local Total

Exchange Currency Cost Exchange Currency Cost A. Base Costa 1. Civil Works 94.15 549.00 643.15 14.94 87.15 102.09 53.7% Station Access Roads 31.09 279.79 310.88 4.93 44.41 49.35 25.9% Urban Transport Hub 10.92 43.67 54.59 1.74 6.93 8.67 4.6% Bus Rapid Transit (BRT) 36.56 85.31 121.87 5.80 13.54 19.34 10.2% Fenggang River greenway 15.58 140.23 155.81 2.47 22.26 24.73 13.0% 2. Goods and Equipment 28.80 28.80 57.60 4.57 4.57 9.14 4.8% 3 Land Acquisition and Resettlement 0.00 418.22 418.22 0.00 66.39 66.39 34.9%

4 Institutional Strengthening and Capacity Building

9.07 0.00 9.07 1.44 0.00 1.44 0.8%

5 Design, Project Management and Supervision 0.00 70.48 70.48 0.00 11.19 11.19 5.9% Design and Project Management 0.00 53.71 53.71 0.00 8.53 8.53 4.5% Consulting Services for Supervision 0.00 16.77 16.77 0.00 2.66 2.66 1.4% Subtotal (A) 132.02 1,066.50 1,198.52 20.95 169.30 190.25 100.0%B. Contingencies 1. Physicalb 0.00 94.46 94.46 0.00 14.99 14.99 7.9% 2. Pricec 0.00 112.88 112.88 0.00 17.92 17.92 9.4% Subtotal (B) 0.00 207.34 207.34 0.00 32.91 32.91 17.3%C. Financing Charges During Implementationd 1. Interest During Implementation 19.21 0.00 19.21 3.05 0.00 3.05 1.6% 2. Commitment Charges 1.56 0.00 1.56 0.25 0.00 0.25 0.1% Subtotal (C) 20.77 0.00 20.77 3.30 0.00 3.30 1.7%Total Project Cost (A+B+C) 152.79 1,273.84 1,426.63 24.25 202.21 226.46 119.0%

Note: Numbers may not add precisely due to rounding. a In mid-2012 prices using an exchange rate of CNY6.2997 to $1.00. The base costs in this table and in the domestic feasibility studies are the same. The cost

include taxes and duties of $5.66 million, which will be partly financed by the Asian Development Bank (ADB) loan. b Physical contingencies are computed at 8%. Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price

inflation assumptions and amount to 9.4% of base cost. c Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price inflation. d Includes interest charges during implementation and commitment charges. Interest on the loan during implementation has been computed at the London

interbank offered rate plus a spread of 0.4% and a maturity premium of 0.1%. Commitment charges for the ADB loan are computed at 0.15% on the projected undisbursed loan amount.


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B. Allocation and Withdrawal of Loan Proceeds

No. Item Category Subcategory Percentage and Basis for

Withdrawal from the Loan Account

1 Civil Works 86,120,000 84.4% of total expenditure 1a Station Access Roads 41,627,000 84.4% of total expenditure

1b Urban Transport Hub 7,309,000 84.4% of total expenditure

1c Bus Rapid Transit (BRT) 16,318,000 84.4% of total expenditure 1d Fenggang River

greenway 20,866,000 84.4% of total expenditure

2 Equipment 9,140,000 100% of total expenditure


1,440,000 100% of total expenditure

4 Interest and Commitment Charges

3,300,000 100% of amounts due

Total 100,000,000

15C. Detailed Cost Estimates by Financier ($ million)

Asian Development Bank

Fuzhou Municipal Government

Total

Item Amount % of Cost

Category Amount % of Cost

Category A. Base Costa 1. Civil Works 86.12 84.4% 15.97 15.6% 102.09 Station Access Road 41.63 84.4% 7.73 15.7% 49.35 Urban Transport Hub 7.31 84.4% 1.36 15.6% 8.67 Bus Rapid Transit (BRT) 16.32 84.4% 3.02 15.6% 19.34 Fenggang River greenway 20.87 84.4% 3.86 15.6% 24.73 2. Goods and Equipment 9.14 100.0% - 0.0% 9.14 3 Land Acquisition and Resettlement - 0.0% 66.39 100.0% 66.39 4 Institutional Strengthening and Capacity Building 1.44 100.0% - 0.0% 1.44 5 Design, Project Management and Supervision - 0.0% 11.19 100.0% 11.19 Design and Project Management - 0.0% 8.53 100.0% 8.53 Consulting Services for Supervision - 0.0% 2.66 100.0% 2.66 Subtotal (A) 96.70 50.8% 93.55 49.2% 190.25 B. Contingencies

1. Physicalb - 0.0% 14.99 100.0% 14.99 2. Pricec - 0.0% 17.92 100.0% 17.92 Subtotal (B) - 0.0% 32.91 100.0% 32.91 C. Financing Charges During Implementationd

1. Interest During Implementation 3.05 0.0% - 100.0% 3.05 2. Commitment Charges 0.25 0.0% - 100.0% 0.25 Subtotal (C) 3.30 0.0% - 100.0% 3.30 Total Project Cost (A+B+C) 100.00 44.2% 126.46 55.8% 226.46 % Total Project Cost 44.2% 55.8% 100.0%

Note: Numbers may not add precisely due to rounding. a In mid-2012 prices using an exchange rate of CNY6.2997 to $1.00. The base costs in this table and in the domestic feasibility studies are the

same. The cost include taxes and duties of $5.66 million, which will be partly financed by the Asian Development Bank (ADB) loan. b Physical contingencies are computed at 8%. Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price

inflation assumptions and amount to 9.4% of base cost. c Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price inflation. d Includes interest charges during implementation and commitment charges. Interest on the loan during implementation has been computed at

the London interbank offered rate plus a spread of 0.4% and a maturity premium of 0.1%. Commitment charges for the ADB loan are computed at 0.15% on the projected undisbursed loan amount.


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D. Detailed Cost Estimates by Outputs/Components ($ million)

Item Total Cost

Station Access Road

Urban Transport Hub

Bus Rapid Transit (BRT)

Fenggang River greenway

Institutional Strengthening &

Capacity Building

Amount % of Cost Category





A. Base Costa

1. Civil Works 102.09 49.35 48.3% 8.67 8.5% 19.34 18.9% 24.73 24.2% - 0.0%

Station Access Road 49.35 49.35 100.0% - 0.0% - 0.0% - 0.0% - 0.0%

Urban Transport Hub 8.67 - 0.0% 8.67 100.0% - 0.0% - 0.0% - 0.0%

Bus Rapid Transit (BRT) 19.34 - 0.0% - 0.0% 19.34 100.0% - 0.0% - 0.0%

Fenggang River greenway 24.73 - 0.0% - 0.0% - 0.0% 24.73 100.0% - 0.0%

2. Goods and Equipment 9.14 0.16 1.7% 0.32 3.5% 8.51 93.1% 0.15 1.7% - 0.0%

3 Land Acquisition and Resettlement

66.39 29.54 44.5% 7.97 12.0% - 0.0% 28.88 43.5% - 0.0%


1.44 - 0.0% - 0.0% - 0.0% - 0.0% 1.44 100.0%

5 Design, Project Management and Supervision

11.19 4.94 44.1% 0.77 6.9% 2.76 24.7% 2.72 24.3% - 0.0%

Design and Project Management 8.53 3.65 42.8% 0.54 6.3% 2.26 26.5% 2.07 24.3% - 0.0%

Consulting Services for Supervision

2.66 1.29 48.4% 0.23 8.6% 0.50 18.8% 0.65 24.4% - 0.0%

Subtotal (A) 190.25 83.99 44.1% 17.73 9.3% 30.61 16.1% 56.48 29.7% 1.44 0.8%

B. Contingencies

1. Physicalb 14.99 6.62 44.2% 1.39 9.3% 2.45 16.3% 4.42 29.5% 0.12 0.8%

2. Pricec 17.92 7.91 44.1% 1.66 9.3% 2.93 16.4% 5.28 29.5% 0.14 0.8%

Subtotal (B) 32.91 14.53 44.2% 3.05 9.3% 5.38 16.3% 9.70 29.5% 0.26 0.8%

C. Financing Charges During Implementationd

1. Interest During Construction 3.05 1.32 43.3% 0.24 7.9% 0.78 25.6% 0.66 21.6% 0.04 1.4%

2. Commitment Charges 0.25 0.11 44.0% 0.02 7.9% 0.06 24.0% 0.05 20.0% 0.00 1.4%

Subtotal (C) 3.30 1.43 43.3% 0.26 7.9% 0.84 25.5% 0.71 21.5% 0.05 1.4%

Total Project Cost (A+B+C) 226.46 99.95 44.1% 21.04 9.3% 36.83 16.3% 66.89 29.5% 1.75 0.8% Note: Numbers may not add precisely due to rounding. a In mid-2012 prices using an exchange rate of CNY6.2997 to $1.00. The base costs in this table and in the domestic feasibility studies are the same. The cost include

taxes and duties of $5.66 million, which will be partly financed by the Asian Development Bank (ADB) loan. b Physical contingencies are computed at 8%. Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price inflation

assumptions and amount to 9.4% of base cost. c Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price inflation. d Includes interest charges during implementation and commitment charges. Interest on the loan during implementation has been computed at the London interbank

offered rate plus a spread of 0.4% and a maturity premium of 0.1%. Commitment charges for the ADB loan are computed at 0.15% on the projected undisbursed loan amount.


17

E. Detailed Cost Estimates by Year ($ million)

Item Total

2013 2014 2015 2016 2017

Amount % of Total Cost





A. Base Costa

1. Civil Works 102.09 47.87 46.9% 21.59 21.1% 15.32 15.0% 12.37 12.1% 4.95 4.8%

Station Access Road 49.35 20.73 42.0% 20.73 42.0% 7.90 16.0% - 0.0% - 0.0%

Urban Transport Hub 8.67 7.80 90.0% 0.87 10.0% - 0.0% - 0.0% - 0.0%

Bus Rapid Transit (BRT) 19.34 19.34 100.0% - 0.0% - 0.0% - 0.0% - 0.0%

Fenggang River greenway 24.73 - 0.0% - 0.0% 7.42 30.0% 12.37 50.0% 4.95 20.0%

2. Goods and Equipment 9.14 8.83 96.6% - 0.0% 0.16 1.8% 0.13 1.4% 0.03 0.3%

3 Land Acquisition and Resettlement 66.39 37.45 56.4% - 0.0% 28.94 43.6% - 0.0% - 0.0%


1.44 - 0.0% 0.43 29.9% 0.58 40.3% 0.29 20.1% 0.14 9.7%

5 Design, Project Management and Supervision

11.19 7.33 65.5% 0.81 7.2% 2.12 18.9% 0.65 5.8% 0.27 2.4%

Design and Project Management 8.53 6.11 71.6% 0.27 3.2% 1.67 19.6% 0.33 3.9% 0.14 1.6%

Consulting Services for Supervision 2.66 1.22 45.8% 0.54 20.3% 0.45 16.9% 0.32 12.0% 0.13 4.9%

Subtotal (A) 190.25 101.48 53.3% 22.83 12.0% 47.11 24.8% 13.44 7.1% 5.40 2.8%

B. Contingencies

1. Physicalb 14.99 - 0.0% 4.50 30.0% 6.00 40.0% 3.00 20.0% 1.50 10.0%

2. Pricec 17.92 - 0.0% 5.38 30.0% 7.17 40.0% 3.58 20.0% 1.79 10.0%

Subtotal (B) 32.91 - 0.0% 9.87 30.0% 13.16 40.0% 6.58 20.0% 3.29 10.0%

C. Financing Charges During Implementationd

1. Interest During Implementation 3.05 0.22 7.3% 0.60 19.6% 0.62 20.3% 0.63 20.8% 0.98 32.0%

2. Commitment Charges 0.25 0.10 39.6% 0.06 24.1% 0.04 16.9% 0.03 11.4% 0.02 8.0%

Subtotal (C) 3.30 0.27 8.2% 0.65 19.8% 0.67 20.2% 0.68 20.5% 1.03 31.3%

Total Project Cost (A+B+C) 226.46 101.75 44.9% 33.35 14.7% 60.94 26.9% 20.70 9.1% 9.72 4.3%

% Total Project Cost 100% 44.9% 14.7% 26.9% 9.1% 4.3% Note: Numbers may not add precisely due to rounding. a In mid-2012 prices using an exchange rate of CNY6.2997 to $1.00. The base costs in this table and in the domestic feasibility studies are the same. The cost

include taxes and duties of $5.66 million, which will be partly financed by the Asian Development Bank (ADB) loan. b Physical contingencies are computed at 8%. Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price

inflation assumptions and amount to 9.4% of base cost. c Price contingencies are computed by year and expenditure type based on cumulative domestic and foreign price inflation. d Includes interest charges during implementation and commitment charges. Interest on the loan during implementation has been computed at the London

interbank offered rate plus a spread of 0.4% and a maturity premium of 0.1%. Commitment charges for the ADB loan are computed at 0.15% on the projected undisbursed loan amount.


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F. Contract and Disbursement S-curve

Figure 1: Contract Awards and Disbursements Projections

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

110.0

2013 2014 2015 2016 2017

In million $

Year

Contract and Disbursement Projections

Contract Disbursement

Table 3: Project Contract Awards and Disbursements

Year Contract

Disburse

Cumulative

Contract Disburse 1 2013 25.0 5.0 25.0 5.0 2 2014 30.0 10.0 55.0 15.0 3 2015 35.0 12.0 90.0 27.0 4 2016 10.0 50.0 100.0 77.0 5 2017 23.0 100.0 Total 100.0 100.0

19

G. Fund Flow Diagram

Figure 2: Tentative Fund Flows

Fuzhou Municipal Finance Bureau (FMFB)

Asian Development Bank

PRC/Borrower Ministry of Finance

Jiangxi Provincial Finance Department (JFPD)

IMPREST ACCOUNT

Fuzhou Investment and Development Co. Ltd. (FIDC)

Suppliers, Contractors, and Consultants

Flow of funds Counterpart Repayment Flow of documents (W/A, Claims)

Claims

W/A

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V. FINANCIAL MANAGEMENT

22. For this ADB loan, the general Borrower will be the Government of the PRC, and the final Borrower will be the FMG. More specifically, under the currently proposed project implementation arrangement, the ADB loan would be lent to the PRC and the ADB loan would be on-lent from the Ministry of Finance (as representative of the Government of the PRC) to the Jiangxi Provincial Finance Department (JPFD, as representative of the Jiangxi Provincial Government) which would on-lend to the Fuzhou Municipal Financial Bureau (as representative of the FMG) on the same lending terms. Fuzhou Municipal Financial Bureau would transfer both the ADB loan and government counterpart funds to FIDC (the IA) to implement the project. According to the financial arrangement of the project, FIDC would manage all project funds and implement the project, including the disbursement of funds to the contractors. The imprest account for the ADB loan would be installed at JPFD as a general arrangement for foreign loan management in the PRC. The final Borrower would bear responsibility for repayment of the loan, including paying back the loan (principal and interest). The loan repayment to ADB would be done level-by-level as shown in Figure 2, the opposite direction of the lending and on-lending. Figure 2 presents the tentative flow of funds for the project. This arrangement might be revised after finalization of the financial arrangements for the project. A. Financial Management Assessment

23. The completed questionnaire and assessment3 indicates that: (i) the policies and procedures for accounting and financial management in the PRC are carefully followed by the IA; (ii) the IA has strong accounting and financial management capacity and experience in managing large construction projects. However, the IA has never implemented a foreign-funded project. The managers and financial staff have very little knowledge and no experience in managing ADB-financed projects. In addition, it was also found that the IA should: (i) install a special account for financially managing the project; (ii) designate special staff to manage the project funds; (iii) establish a mechanism to avoid the risks of foreign exchange and a floating interest rate for the ADB loan; and (iv) facilitate the work of the financial staff with adequate equipment. It was agreed that the IA would strengthen its financial management capacity for the project, including: (i) strengthening its institutional framework; (ii) recruiting more staff if needed; (iii) studying or avoiding risks of foreign funds; (iv) obtaining more training especially on ADB’s policy and procedures; and (v) seeking more external assistance in financial management if needed. B. Disbursement

24. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2012, as amended from time to time),4 and detailed arrangements agreed upon between the Government and ADB. 25. Pursuant to ADB's Safeguard Policy Statement (SPS) (2009),5 ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. All financial institutions will ensure that their investments are in compliance with applicable national laws and regulations and will apply the prohibited investment activities list to subprojects financed by ADB.

3 The financial management assessment was completed in December 2011. 4 Available at: http://www.adb.org/Documents/Handbooks/Loan_Disbursement/loan-disbursement-final.pdf. 5 Available at: http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf.

21

26. IA on behalf of FMG will be responsible for (i) requesting budgetary allocations for counterpart funds, (ii) collecting supporting documents, and (iii) preparing and sending withdrawal applications through the Fuzhou Municipal Finance Bureau and the JPFD to ADB. 27. To facilitate project implementation and funds flow, an imprest account may be set up in a commercial bank acceptable to ADB upon loan effectiveness, the account will be in US$.6 The account will be managed by JPFD. The maximum ceiling of the imprest account will not at any time exceed the estimated ADB financed expenditures to be paid from the imprest account for the next 6 months or 10% of the respective loan amount, whichever will be lower. The request for initial advance to the imprest account should be accompanied by an Estimate of Expenditure Sheet7 setting out the estimated expenditures for the first 6 months of project implementation, and submission of evidence satisfactory to ADB that the imprest account has been duly opened. For every liquidation and replenishment request of the imprest account, the JPFD will furnish to ADB (i) statement of account (bank statement) where the imprest account is maintained, and (ii) the imprest account reconciliation statement reconciling the above mentioned bank statement against JPFD records. 28. Before the submission of the first withdrawal application, the borrower should submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the borrower, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is US$100,000, unless otherwise approved by ADB. The borrower is to consolidate claims to meet this limit for reimbursement and imprest account claims. Withdrawal applications and supporting documents will demonstrate, among other things that the goods, and/or services were produced in or from ADB members, and are eligible for ADB financing. 29. The direct payment procedure can apply for large works contracts. If the government initially funds eligible expenditures from its own resources, the reimbursement procedure will be used. To expedite the flow and simplify the documentation process, the statement of expenditures (SOE) will be used for liquidation and replenishment of the imprest account and for reimbursement of eligible expenditure not exceeding $100,000/individual payment. Payments in excess of the SOE ceiling will be reimbursed, liquidated, or replenished based on the full supporting documentation process. SOE records should be maintained and made readily available for review by ADB’s disbursement and review mission or upon ADB’s request for submission of supporting documents on a sampling basis, and for independent audit.8 C. Accounting

30. The JPFD, EA and IA will maintain the project accounts and records by funding source for all expenditures incurred on the project. The project accounts will follow international accounting principles and practices.

6 The bank charges on the imprest account will be financed from the proceeds of the loan. 7 Available in Appendix 10B of the Loan Disbursement Handbook. 8 Checklist for SOE procedures and formats are available at:

http://www.adb.org/documents/handbooks/loan_disbursement/chap-09.pdf http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Contracts-100-Below.xls http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Contracts-Over-100.xls http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Operating-Costs.xls

http://www.adb.org/documents/handbooks/loan_disbursement/SOE-Free-Format.xls

22

D. Auditing

31. The JPFD and EA will cause the detailed consolidated project accounts to be audited in accordance with International Standards on Auditing by an auditor acceptable to ADB. The audited accounts will be submitted in the English language to ADB within 6 months of the end of the fiscal year by the EA. The annual audit report will include a separate audit opinion on the use of the imprest accounts and the SOE procedures. The Government and EA have been made aware of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited accounts. ADB reserves the right to verify the project's financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures. For revenue generating projects only, ADB requires audited financial statements for each executing and/or implementation agency associated with the project.

23

VI. PROCUREMENT AND CONSULTING SERVICES

A. Advance Contracting and Retroactive Financing

32. All advance contracting and retroactive financing will be undertaken in conformity with ADB’s Procurement Guidelines (2010, as amended from time to time)9 and ADB’s Guidelines on the Use of Consultants (2010, as amended from time to time).10 The issuance of invitations to bid under advance contracting and retroactive financing will be subject to ADB approval. The borrower, EA and IA have been advised that approval of advance contracting and retroactive financing does not commit ADB to finance the project. 33. Advance contracting. Advance contracting will include: (i) prequalification of contractors, tendering, and bid evaluation for civil works packages; (ii) the award of contracts; and (iii) recruitment of consultants. The issuance of invitations to bid under advance contracting will be subject to ADB approval. 34. Retroactive financing. The expenditures for retroactive financing must have been incurred before loan effectiveness but not more than 12 months before the signing of the loan agreement and subject to a maximum amount equivalent to 20% of the total loan amount. 35. Advance contracting and retroactive financing will be applied to civil works contracts C1.1, C1.2, C1.3, and C1.4 in order to ensure that the railway station will have sufficient road access upon opening in 2014. Advance contracting and retroactive financing will also be applied to the first two consulting assignments: (i) Project Management and Procurement Support, and (ii) Institutional Capacity Building for BRT, in order to support preparation for civil works tendering, assist the PMO with project management, and help to oversee and support detailed design work financed by the EA. B. Procurement of Goods, Works and Consulting Services

36. All procurement of goods and works will be undertaken in accordance with ADB’s Procurement Guidelines (2010, as amended from time to time). International competitive bidding (ICB) procedures will be used for civil works contracts estimated to exceed US$10 million, and goods contracts estimated to exceed US$1 million. Contracts for works estimated to cost less than the ICB threshold values above, but more than US$200,000 and contracts for goods estimated to cost less than the ICB threshold values above, but more than US$100,000 will be procured on the basis of national competitive bidding (NCB) procedures in accordance with the PRC Tendering and Bidding Law (1999), subject to modifications agreed with ADB. Shopping will be used for contracts for procurement of works worth less than US$200,000 and equipment worth less than US$100,000. Before the start of any procurement, ADB and the Government will review the public procurement laws of the central and state governments to ensure consistency with ADB’s Procurement Guidelines (2010, as amended from time to time). 37. An 18-month procurement plan indicating threshold and review procedures, goods, works, and consulting service contract packages and NCB guidelines is in Section C.

9 Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf. 10 Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf.

24

38. All consultants will be recruited according to ADB’s Guidelines on the Use of Consultants (2010, as amended from time to time). The terms of reference (TOR) for all consulting services are detailed in Section D. 39. An estimated 885 person-months (25 international and 855 national) of consulting services are required to (i) facilitate project management and implementation, and (ii) strengthen the institutional and operational capacity of the EA. Consulting firms will be engaged using the quality- and cost based selection (QCBS) method with a standard quality: cost ratio of 80:20. Due to the specialized nature of the services and small amount of the contract assigned to the local environmental monitoring institute, services will be contracted through the SSS method. C. Procurement Plan

Table 3: Basic Data Country People's Republic of China Borrower People's Republic of China Project Name Jiangxi Fuzhou Urban Integrated Infrastructure Improvement

Project Executing Agency Fuzhou Municipal Government Loan Amount US$ 100 Million Period Covered by this Plan 2012–2016 Date of this Procurement Plan 6 September 2012

1. Procurement Thresholds, Review and 18-Month Procurement Plan

a. Project Procurement Thresholds 40. Except as ADB may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Table 4: Procurement of Goods and Works Method Threshold ICB for Works ≥ US$10,000,000 ICB for Goods ≥ US$1,000,000 NCB for Works ≥ US$200,000 and < US$10,000,000 NCB for Goods ≥ US$100,000 and < US$1,000,000 Shopping for Works < US$200,000 Shopping for Goods < US$100,000

ICB = international competitive bidding, NCB = national competitive bidding. Source: Asian Development Bank.

b. ADB Prior or Post Review

41. Except as ADB may otherwise agree, the following prior or post review requirements apply to the various procurement and consultant recruitment methods used for the project.

Table 5: Various Procurement and Consultant Recruitment Methods Procurement Method Prior or Post Comments Procurement of Goods and Works ICB Works Prior ICB Goods Prior

25

Procurement Method Prior or Post Comments NCB Works The first NCB procurement documents

should be submitted to ADB for review and approval and subsequent NCB packages will be reviewed post contract award.

NCB Goods Same as above Shopping for Works Post Shopping for Goods Post Recruitment of Consulting Firms Quality and Cost Based Selection Prior Single Source Selection Prior Recruitment of Individual ConsultantsIndividual Consultants Selection Prior ICB = international competitive bidding, NCB = national competitive bidding. Source: Asian Development Bank.

c. Goods and Works Contracts Estimated to Cost More Than US$ 1 Million

42. The following table lists goods and works contracts for which procurement activity is either ongoing or expected to commence within the next 18 months.

Table 6: Contracts of Goods and Works (to commence within the next 18 months)

No. Description Length (km)

Contract Value

($ million)

Procurement Method

Advertisement Date

(quarter/year)

Remarks

A. Civil Works for Access Roads C1.1 Waihuan Road (Front of

Guangchang) (K1+425-K2+540)

1.115 7.18 NCB Q4 2012 Prior Review (C1.1 and C1.2 to be bid as separate lots into one bidding document)

C1.2 Waihuan Road (K00 –K+425 and K2+140-K3+060)

1.945 9.11 NCB Q4 2012 Prior Review

C1.3 Zhanqian Road (Yuming Road-Jinchao Road),

1.183 6.49 NCB Q1 2013 Post Review (C1.3 and C1.4 to be bid as separate lots into one bidding document)

C1.4 Gandong Road (Anshi-Zhanqian and Jinchao Road (Anshi-Zhanqian)

1.151+ 0.837

8.47 NCB Q1 2013 Post Review

C1.5 Zhanqian Road (Jinchao-Jinni) and Jinchao Road (Zhanqian-Jinni)

0.997 + 1.224

9.31 NCB Q4 2013 Post Review (C1.5 and C1.6 to be bid as separate lots into one bidding document).

C1.6 Gandong Road (Zhanqian-Jinni Road)

1.779 8.34 NCB Q4 2013 Post Review

B. Civil Works for Bus Rapid Transit C2.1 BRT Route, Station,

Terminal and Parking Area

12.68 ICB Q1 2013 Prior Review

C. Civil Works for Public Transport Terminal and Hub C3.1 Bus Company

Headquarter and Bus Terminals

9.98 NCB Q2 2013 Prior Review

26


Contract Value

($ million)

Procurement Method

Advertisement Date

(quarter/year)

Remarks

D. Civil Works for Fenggang River ImprovementC4.1 Hydraulic Work 4.11 8.90 ICB Q2 2013 Prior Review E. Equipment E1.1 BRT Station Ticketing

System 2.38 ICB Q2 2014 Prior Review

E1.2 BRT Station Operation

System (ITS, dispatching system, etc)

2.22 ICB Q2 2014 Prior Review

E.1.3 Traffic Engineering 1.83 ICB Q2 2013 Prior Review ADB = Asian Development Bank; ICB = international competitive bidding, km = kilometer; NCB = national competitive bidding. Source: Asian Development Bank.

Table 7: Contracts of Consulting Services General Description Contract

Value ($ million)

Recruitment Method

Advertisement Date

(quarter/year)

International or National

Assignment

Comments

Implementation Support and Institutional Strengthening

0.25 QCBS (80/20) Q4 2012 International and National

Firm

Institutional Capacity Building for BRT

0.10 ICS Q4 2012 International and National

Individual consultants

Monitoring, Capacity Building, Advisory Services

1.05 QCBS (80/20), ICS

Various International and National

Firms, Individuals or national

institutes as appropriate

Environmental Monitoring

0.04 SSS Q1 2013 Environmental Monitoring Institute

National institute

QCBS = quality and cost based selection. Source: Asian Development Bank.

2. Procurement Plan after 18 Months

43. The following table lists goods and works contracts for which procurement activity will be expected to commence after 18 months.

Table 8: Contracts of Goods and Works (to commence after 18 months)


Contract Value

($ million)

Procurement Method

Advertisement Date

(quarter/year)

Remarks

A. Civil Works for Fenggang River ImprovementC4.2 Landscaping Work

for Section I 2.01 7.70 NCB Q2 2014 Prior Review

C4.3 Landscaping Work for Section II

2.10 8.04 NCB Q2 2015 Post Review

B. Equipment E1.4 BRT Buses (51) 8.51 ICB Q4 2014 Prior Review E1.5 Equipment for Bus Maintenance 0.75 NCB Q4 2014 Prior Review

ICB = international competitive bidding, km = kilometer, NCB = national competitive bidding. Source: Asian Development Bank.

27

44. National Competitive Bidding for PRC. The Borrower’s Law of Tendering and Bidding of the People’s Republic of China promulgated by Order No. 21 of the President of the People’s Republic of China on 30 August 1999 is subject to the following clarifications required for compliance with the Guidelines:

(i) All invitations to prequalify or to bid shall be advertised in the national press, or official gazette, or a free and open access website in the Borrower’s country. Such advertisements are to be made in sufficient time for prospective bidders to obtain prequalification or bidding documents and prepare and submit their responses. In any event, a minimum preparation period of 30 days shall be given. The preparation period shall count (a) from the date of advertisement, or (b) when the documents are available for issue, whichever date is later. The advertisement and the prequalification and bidding documents shall specify the deadline for such submissions.

(ii) The qualification requirements of bidders and the method of evaluating the qualifications of each bidder shall be specified in detail in the bidding documents, and in the prequalification documents if a prequalification process precedes the bidding.

(iii) If bidding is preceded by a prequalification process, all bidders that meet the qualification criteria set out in the prequalification document shall be allowed to bid and there shall be no limit on the number of prequalified bidders.

(iv) All bidders shall be required to provide a performance security in an amount sufficient to protect the Borrower/Project EA in case of breach of contract by the contractor, and the bidding documents shall specify the required form and amount of such performance security.

(v) Bidders shall be allowed to submit bids by mail or by hand. (vi) All bids shall be opened in public; all bidders shall be afforded an opportunity to

be present (either in person or through their representatives) at the time of bid opening, but bidders shall not be required to be present at the bid opening.

(vii) All bid evaluation criteria shall be disclosed in the bidding documents and quantified in monetary terns or expressed in the form of pass/fail requirements.

(viii) No bid may be rejected solely on the basis of the bid price falling outside any standard contract estimate, or margin, or bracket of average bids established by the Borrower/Project EA.

(ix) Each contract shall be awarded to the lowest evaluated responsive bidder, that is, the bidder who meets the appropriate standards of capability and resources and whose bid has been determined (a) to be substantially responsive to the bidding documents and (b) to offer the lowest evaluated cost. The winning bidder shall not be required, as a condition of award, to undertake responsibilities for work not stipulated in the bidding documents or otherwise to modify the bid as originally submitted.

(x) Each contract financed with the proceeds of the loan shall provide that the suppliers and contractors shall permit ADB, at its request, to inspect their accounts and records relating to the performance of the contract and to have these accounts and records audited by auditors appointed by ADB.

(xi) Government-owned enterprises in the Borrower’s country may be permitted to bid if they can establish that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not a dependent agency of the Borrower/Project EA.

(xii) Re-bidding shall not be allowed solely because the number of bids is less than three.

28

D. Consultant's Terms of Reference 45. Consulting services will be needed for the design and supervision of the project components as well as for implementation support and capacity building. PMO will be responsible for engaging the detailed design and supervision consultants and engaging consultants to assist in project implementation and management as well as providing training to the PMO, implementing agencies, and other agencies. The detailed design and supervision consulting services will be financed by domestic funds while the implementation support and capacity building component will be financed using the ADB loan. 46. A mix of international and national consultants will be engaged for the implementation support and capacity building component in accordance with ADB’s Guidelines on the Use of Consultants (2010, as amended from time to time). The consultants will work with FMG, implementing agencies, the PMO, and other relevant agencies to provide assistance and advice. 47. EA Financed Consulting Services. To assist the EA, ADB has developed and provided suggested TOR for the detailed design and supervision of the project components. The detailed design will be carried out by the consultants and submitted to ADB for review prior to procurement for civil works contracts. In order to maximize the effectiveness of the integrated outputs of the project the EA will recruit a review and supervision consultant to assist in the design process and supervise the civil works. The consultant will provide peer review at each of the design stages and act on behalf of the EA, IA, and ADB to ensure the designs are optimized to meet the expected outcomes of the project.

1. Detailed Design of Station Access Roads (6 person-months of international and 24 person-months of national consultants)

48. The proposed road network in the new railway station area calls for the construction of 27 road sections. The rights-of-way for these roads range from 16 meters to 70 meters depending on the functional classification of the road. Four of these road sections are under the ADB-financed project, and are all major urban trunk roads. The key principle behind the planning of these roads was to develop a network that interconnects all transport facilities with regional significance, including the new railway terminal, the ring road, and major corridors in the existing urban area. Without the proposed road network, the new station will have limited accessibility to/from the rest of the city due to its distance from the existing urban center. 49. The period of detailed design is about 6 months. 50. The following tasks are to be completed by the design consultant: 51. Task 1: Review all relevant documents, collect and analyze information. The design consultant will undertake a comprehensive review of all relevant guidelines, standards, norms, and requirements at the national and local level which will have to be incorporated into the final design of the Station Access Roads. The list of relevant documents will include but not limited to the documents enumerated above. The design consultant will prepare a working paper at the completion of this task for discussion with PMO and other relevant key stakeholders, and the findings and recommendations of the principal parameters which will guide the design process. 52. Task 2: Draft detailed design of Station Access Roads. The following components of the Station Access Roads will need to be included in the detailed design: (1) road sub-grade;

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(2) lane configurations and cross sections; (3) vertical alignment; (4) pavement; (5) drainage; (6) Zhanqian Road bridge structure; (7) traffic management and safety (including intersection channelization, traffic and road engineering and barrier free design elements); and (8) Municipal utilities and others (including utility pipeline system, lighting, greenery, street furniture components) design. Special consideration in the design should be paid for vulnerable road users issues. At the completion of each component’s detailed draft design, documents will be included in a working paper for discussion and comments from the PMO and other relevant stakeholders. 53. Task 3: Final design of Station Access Roads. Comments received on the detailed draft designed will be incorporated into a final design document with integration features at the vertical integration, transverse integration, and group integration levels. The integration design document will be further reviewed for final comments from the PMO and other relevant stakeholders and production of detailed design documents for bidding. 54. Task 4: Assist PMO in bidding. The design consultant will provide assistance to PMO in clarifying and providing answers to the technical questions which may be raised by potential bidders. Any modifications to detailed design based on bidder questions and comments will be made by the design consultant after approval for such modifications from the PMO, and other key stakeholders, subject to ADB concurrence. 55. The design consultant must have an independent legal entity personality able to bear civil liability and obligations under the contract. The consultant must have issued information system design qualification from Ministerial and provincial departments. The team leader must be a senior engineer with National Register certification. The design consultant must have a good reputation and demonstrated capability and successful performance of work in similar assignments during the last 5 years.

2. Detailed Design of the Urban Transport Hub (6 person-months of international and 24 person-months of national consultants)

56. The construction of a high-speed rail link between Nanchang and Fuzhou and a new railway station presents an opportunity for the city to benefit from the economic/social development. The integration of the new passenger station into the transport network and urban development of Fuzhou will reduce transport costs for residents, vastly increase travel opportunities and regional accessibility, and promote economic development and poverty reduction through sustainable urban development. 57. The multimodal hub linked to the new railway station is expected to incorporate BRT buses, local (non-BRT) buses, long-distance buses, taxis, private cars, motorcycles, bicycles, and pedestrians. Therefore integration will be a fundamental theme throughout the detailed design process. 58. The design will be based on meeting the guidelines and objectives included in the following design codes and specifications:

(i) Design Specifications for Stops, Stations and Depots for Urban Public Transport (CJJ15-87);

(ii) Design Specifications for Garages (JGJ100-98); (iii) Code for Fire Prevention in the Design of Buildings (GB50016-2006);

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(iv) Code for Fire Prevention in the Design of Garages, Depots and Car Park (GB50067-97);

(v) Code for the Design of Civil Buildings (JGJ37-87); (vi) Office Building Design Specifications (JGJ67-2006); (vii) Design Standard for Energy Efficiency of Public Buildings (GB50189-2005); and (viii) Design Specifications for Barrier-free of Urban Road and Building (JGJ50-2001).

59. Similarly, for building structure design, major specifications in the following should be met:

(i) Design Standards for Building Structure Stability (GB20068-2001); (ii) Specifications for Structure Loading (GB50009-2001); (iii) Design Specifications for Building Foundations (GB50007-2002); (iv) Design Specifications for Foundation Piling (JGJ94-2008); (v) Design Specifications for Concrete Structures (GB20010-2002); (vi) Design Specifications for Steel Structures (GB50017-2003); (vii) Design Specifications for Anti-Seismic Structures (GB50011-2001); and (viii) Technical Specifications for Supporting Structure of Foundation Ditch (JGJ120-

99). 60. The following tasks are to be completed by the design consultant: 61. Task 1: Review all relevant documents, including previous designs, collect and analyze information. The design consultant will undertake a comprehensive review of all relevant guidelines, standards, norms, and requirements at the national and local level which will have to be incorporated into the final design of the Urban Transport Hub. The list of relevant documents will include but not limited to the documents enumerated above. The Consultant will review the previous designs of the Urban Transport Hub as part of Task 1. The design consultant will prepare a working paper at the completion of this task for discussion with PMO and other relevant key stakeholders, and the findings and recommendations of the principal parameters which will guide the design process. 62. Task 2: Draft detailed design of the Urban Transport Hub. The following components will need to be included in the detailed design: (1) demand estimation; (2) bus and BRT terminals; (3) Traffic movement (taxi/long distance bus movement, private cars and bicycle movement, BRT bus access to the BRT terminal, access to Bus Terminal Area); (4) access to the Bus Terminal (including passenger movement in the Urban Transport Hub, pedestrian safety considerations and wider safety and security); (5) Bus terminal and control/dispatch center building; and (6) Municipal Utilities (water supply, drainage, power supply). Special consideration in the design should be paid to integration and pedestrian safety. At the completion of each components' detailed draft design, documents will be included in a working paper for discussion and comments from the PMO and other relevant stakeholders. 63. Task 3: Final design of the Urban Transport Hub. Comments received on the detailed draft designed will be incorporated into a final design document which will be further reviewed for final comments from the PMO and other relevant stakeholders and production of detailed design documents for bidding. 64. Task 4: Assist PMO in bidding. The design consultant will provide assistance to PMO in clarifying and providing answers to the technical questions which may be raised by potential bidders. Any modifications to detailed design based on bidder questions and comments will be

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made by the design consultant after approval for such modifications from the PMO, and other key stakeholders, subject to ADB concurrence.

3. Preliminary and Detailed Operational and Infrastructure Design of Bus Rapid Transit System (84 person-months of national consultants)

a. Detailed Operations Plan 65. Network route design:

(i) Ensure the provided conceptual network route plan for the system is recorded in a GIS-based file;

(ii) Evaluate the conceptual network route plan for the system; (iii) Define the types of routes to be evaluated in the modeling process:

(a) Local routes, (b) Shortened routes, (c) Peak and off-peak variations, (d) Semi-express routes, and (e) Express routes;

(iv) Determine the extent that the inclusion of additional routes could enhance system revenues and customer convenience;

(v) Specifically evaluate the benefits and feasibility of a transit mall or partial transit mall option for the alternative Dagong Road alignment towards the north end of the corridor;

(vi) Provide a GIS-based map of the proposed system’s route plan along with conventional bus routes that will remain in place;

(vii) Develop at least three different sets of route structure permutations to test through the financial modeling; and

(viii) Make revisions to the route network plan through an iterative process with the demand and financial modeling results (see below).

66. Passenger demand analysis:

(i) Ensure the existing public transport demand data is recorded in a demand software file or spreadsheet file;11

(ii) Conduct a basic validation of the model or spreadsheet analysis; (iii) Note the areas requiring additional public transport passenger and vehicle

counts; (iv) Conduct the additional public transport vehicle counts, noting the location and

time of each demand count; (v) Correlate public transport vehicle counts with public transport passenger figures

from the bus operator; (vi) Conduct basic screen counts of private vehicle modes along the corridor

((including cars, motorcycles, e-bicycles, bicycles, and walking); (vii) Develop explicit expansion factors to estimate demand levels during off-peak

periods; (viii) Develop estimate of expected modal shift from private modes;

11 Existing model data is to be provided by Jiangxi Province Planning Design Institute (JPPDI). Current data is held

in TransCAD format.

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(ix) Determine the expected boardings and alightings at each proposed station in the system;

(x) Develop a demand profile (by time of day and by station location) for each route of the system that is to be evaluated through the financial model;

(xi) Develop demand estimations for all modes for both the projected year of initial operation and for 20 years in the future;

(xii) Produce a demand survey summary report noting the methodology utilized and the results of the survey and demand analysis work; and

(xiii) Ensure that the revised demand model or spreadsheet is made available to the city and the bus company.

67. Station location:

(i) Workshop with the city government on the location of stations; (ii) Conduct site inspections of station location options and revise original location

choices, considering the following factors: (a) Station legibility, (b) Clear sight lines, (c) Accessibility for pedestrians and cyclists, (d) Space for sufficient acceleration and deceleration of vehicles, (e) Minimization of encroachment on existing footpaths and private

properties, and (f) Provision of any station amenities (e.g. bicycle parking, drinking fountain,

vendors, toilets, etc.); (iii) Finalize decision on number of stations and location of station; and (iv) Document site map of station location and the full station footprint.

68. Operational characteristics:

(i) Define the types of vehicles to be evaluated in the financial operating model, these options will likely include the following: (a) 12-meter vehicles only, (b) 9-meter and 12-meter vehicles, and (c) 12-meter and 18-meter vehicles;

(ii) Define the vehicle capacity of each vehicle type, which should be based upon a maximum passenger density of 5 persons per square meter of standing space during the peak period;

(iii) Determine the vehicle fleet size for each vehicle fleet scenario; (iv) Define the minimum peak and off-peak frequencies for each route; (v) Detail the service frequencies for each route by time of day; (vi) Define the projected dwell times at stations; (vii) Define the overall hours of operation of the system; (viii) Define the assumed vehicle load factors for each route by time of day; and (ix) Determine the average commercial speed of vehicles on corridor.

69. Traffic Impact Analysis:

(i) Evaluate traffic volumes and traffic impacts based on the route design and proposed BRT infrastructure, and

(ii) Model traffic impacts at all signalized intersections.

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b. Financial Modeling 70. Fare policy, structure, and tariffs:

(i) Workshop with the city government on the different options regarding the fare structure, including flat fares and distance-based fares;

(ii) Workshop with the city government and the bus company on the potential scenarios to model for fare levels, including consideration of the following options: (a) Fare-free services, (b) CNY1 per trip per passenger, and (c) CNY2 per trip per passenger;

(iii) Conduct a detailed cost analysis of all fare collection, fare verification, and fare system management costs in order to evaluate the portion of the fare revenues that are required for fare system operation and fare system capital costs;

(iv) Define any likely special discounted fares to be granted (e.g. children under 100 cm, students, physically-disabled persons, etc.) and estimate the percent of ridership to receive such special discounted fares;

(v) Develop options for fare products, such as discounted fares for multi-trip purchases, off-peak travel, etc.;

(vi) Detail the fare rules and protocols that will be required to assist in specifying the fare system technology; and

(vii) Modify fare structure and fare levels based on iterative feedback from the financial modeling.

71. Financial modeling of operations:

(i) Develop a financial model to simulate the operational costs and revenues of the proposed system;

(ii) Workshop on defining of the key input costs to the system, including: (a) Costs associated with institutional management of system (labor costs,

utility and office costs, marketing and promotion of system); (b) Costs associated with Vehicle Operations (labor costs, fuel costs, vehicle

maintenance costs, vehicle repair costs, depot operation costs); (c) Costs associated with Fare System (maintenance of hardware/software,

labor costs); (d) Costs associated with Control Centre and System Management

(maintenance of hardware/software, labor costs); (e) Costs associated with Station Services (labor costs of fare collection,

security, cash collection, station cleaning, trash collection / recycling, landscaping maintenance, equipment and uniform costs); and

(f) Costs associated with infrastructure maintenance (busways, stations, depots);

(iii) Workshop in conjunction with city officials on the specific scenarios to be modeled;

(iv) Extract pertinent demand data from the demand model for each scenario, noting which existing services will be transformed into the new system and which existing services will continue to operate separately;

(v) Run at least 15 different scenarios through the financial model, with each scenario being jointly agreed upon with city officials;

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(vi) Calculate the full operational costs by operational cost categories for each model run;

(vii) Calculate the full expected revenues from customer fares and advertising for each model run; and

(viii) Produce a summary report of each set of scenarios run through the financial model and a summary report on the definition of key parameters into the financial model and the overall methodology.

c. Preliminary Infrastructure Design

72. Preliminary design of roadway civil works:

(i) In conjunction with city officials, conduct an initial site inspection of the identified trunk corridors;

(ii) Prepare cross-sectional drawings of the roadway with at least one representative cross-sectional analysis for each unique segment and a cross-sectional analysis for each major infrastructure component, such as each intersection, bridge, viaduct, underpass, and station; within the cross-sectional drawing note the location of at least the following elements (as applicable): (a) Busway lanes, (b) Busway docking lanes at stations, (c) Busway passing lanes at stations (if appropriate), (d) Stations, (e) Delineators, (f) Mixed traffic lanes, (g) Curbing, (h) Landscaping, (i) NMT vehicle lane, and (j) Pedestrian footpath;

(iii) Evaluate layout design options for station areas in both the new road segments and the city center segments; amongst the options to be evaluated are: (a) Median island stations with passing lanes and with a single mixed traffic

lane, (b) Offset stations with passing lanes and with two mixed traffic lanes, and (c) Median island stations without passing lane and with a single mixed traffic

lane; (iv) Evaluate different options for the arrangement of station platform modules,

including the following options: (a) Two independent platform modules for each direction of travel, (b) Two sets of modules that are independent of one another but permit two

dependent stops at each module for each direction of travel, and (c) Three independent platform modules for each direction of travel;

(v) Prepare a preliminary cross-sectional design of the alternative transit mall alignment on the north end of the corridor linking to the old railway station along Dagong Road;

(vi) Conduct geotechnical and topographical surveys of each representative segment of the trunk corridors identified from the Operations Plan;

(vii) Estimate the required pavement strength based upon the operational characteristics (axle loads by vehicle type and vehicle frequency) and note the assumed life of the roadway surface;

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(viii) Conduct pavement tests and soil sampling at key points along the existing roadways of the identified corridors, including both roadways and any bridges;

(ix) Determine which sections, if any, require new surfacing, and workshop the pavement material options with city officials, noting cost, durability, and maintenance aspects of each option; amongst the options to be examined are: (a) Concrete panels, (b) Continuously-reinforced concrete (CRC), (c) Modified asphalt, and (d) Concrete only at stations;

(x) Evaluate options and provide recommendations on the colorization of the busway surface;

(xi) Develop the design of the lane delineators, which will physically separate the busway from general mixed traffic lanes;

(xii) Propose busway material options for intersections (if any), including colorization options; and

(xiii) Propose and design modifications to general mixed traffic lanes that are required to accommodate the busway.

73. Utilities:

(i) Conduct an inspection of all roadway structures and utility connections (electric lines, telecommunications lines, water lines, other) that may be affected by the busway development,

(ii) Propose utility relocation strategy and mechanism, (iii) Seek approvals for utility relocation, (iv) Identify the need for any new utility connections (i.e. electrical connections to

street lights); specify the required utility connection, (v) Identify the rain and storm water drainage requirements along the corridor and

design the appropriate drainage infrastructure, and (vi) Identify any new street lighting requirements along the corridor and design the

street lights for this application.

74. Preliminary intersection design:

(i) Develop designs for lane configurations at intersections, (ii) Develop proposal for signal phasing along corridor for all vehicle and pedestrian

signals, and (iii) Propose and design signal priority control options at key intersections.

75. Signage and road markings:

(i) Identify roadway signage requirements per national standards, and design the specific roadway signage, and

(ii) Identify any required roadway markings per national standards and design.

76. Preliminary landscaping design: (i) Identify the types of plants and trees appropriate for each segment of the

corridor, (ii) Workshop on the preliminary landscaping design with city officials, and

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(iii) Provide a preliminary design of the landscaping for the busway and stations areas.

77. Preliminary station design:

(i) Based on the outcome of the operational modelling, define the key operational characteristics of the stations: (a) Number of platforms / stopping bays for each station, (b) Number of routes utilising each platform / stopping bay, (c) Floor space size of station, (d) Kiosk size and location, (e) Access ramp length, and (f) Number of turnstiles;

(ii) Workshop with city officials on the various station design options and features; (iii) Develop a preliminary station architectural design accounting for each of the

following design objectives: (a) Weather protection, (b) Fare evasion avoidance, (c) Passenger safety and security, (d) Architectural aesthetics, and (e) Passive solar heating and cooling;

(iv) Develop at least five different architectural concepts for the overall aesthetic design of the stations and workshop the design options with city officials;

(v) Define the core design features to be included in the final design, based on the following list: (a) Ceiling, (b) Lighting, (c) Glass panel or louvered walls, (d) Roof with steel support structures, (e) Concrete base, (f) Floor tiles, (g) Kassel kerbs (or similar) at station base, (h) Electrically-operated glass sliding doors, (i) Platform extensions with non-slip materials at station-platform interface, (j) Totem, (k) Directional signage that guides customer movements, (l) Signage (see below for detail), (m) Real-time information displays, (n) Space for validators and turnstiles / entry gates, (o) Advertising spaces, (p) Tactile surfacing, (q) Floor markings (directional arrows at doorways), (r) Fire and emergency equipment (e.g. fire extinguisher), (s) Emergency exit (if required by local law), (t) Entry and exit access ramps (with balustrades), (u) Pedestrian crossings, and (v) Kiosk;

(vi) For stations with multiple stopping bays, design the required separation distance between the stopping bays to ensure ease of vehicle alignment to the station platform;

(vii) Develop options for inclusion of the following aspects in the station design:

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(a) Historical plaques and features, and (b) Art and sculpture displays;

(viii) Develop and/or consider options for the environmental aspects of the stations, including: (a) Energy efficiency, (b) Renewable energy generation on-site (e.g., photovoltaic panels), (c) Grey water collection, and (d) Water conservation;

(ix) Provide the design of the placement and fitting of the fare equipment and ITS equipment, including the following: (a) Security cameras, (b) Fare validators, (c) Turnstile unit / gates, (d) Real-time information displays, and (e) WiFi internet access at stations;

(x) Identify and design the utility connection requirements of the station, including the following: (a) Electricity, (b) Telecommunications, (c) Water, and (d) Sewerage;

(xi) Design station kiosks, considering the following features: (a) Kiosk fare reader, (b) Kiosk sales unit, (c) Ergonomic work station for sales personnel, (d) Chair for sales personnel, (e) Security displays, (f) Kiosk central computer, (g) Employee toilet, (h) Back-up power supply, (i) Cash handling and transfer box, (j) Storage of employee personal items, and (k) Storage of cleaning materials;

(xii) Design a station totem that will denote the station’s location and branding to persons several hundreds of meters away;

(xiii) Design station signage, including the following: (a) System map, (b) Local area map, (c) Station name (on station front and side), (d) System name and logo (on front, kiosk, and totem), (e) Exit, (f) Emergency exit (if required), (g) Emergency equipment location, and (h) Route name / route origin & destination;

(xiv) Design integration facilities, including the following: (a) Bicycle parking at each station, and (b) Metered taxi facility at a few key stations; and

(xv) For at least two stations, design the inclusion of vendor shops into the station plan.

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78. Infrastructure renderings:

(i) Provide high-quality, photo-realistic renderings of each major infrastructure design component, including the following: (a) Busways (at least 5 perspectives), (b) Intersections (at least 5 perspectives), (c) Integration facilities (at least 3 perspectives), (d) Landscaping (at least 3 perspectives), and (e) Stations (at least 5 perspectives); and

(ii) The selection of which perspectives to be provided will be determined in conjunction with city officials.

79. Preliminary infrastructure cost estimate:

(i) Develop a preliminary cost estimate of each infrastructure component, including: (a) Planning and design; (b) Construction supervision, management, and quality control; (c) Roadway civil works; (d) Station civil works; (e) Station top structures; (f) Utilities; (g) Landscaping; (h) Integration facilities (including NMT); (i) Land and property acquisition (if necessary); and

(ii) Produce a summary report on the preliminary infrastructure costing.

d. Detailed design 80. Detailed design drawings:

(i) Complete the detailed design of each major component of the system, following from the preliminary design work completed above;

(ii) Provide detailed engineering drawings for each component and each segment of the corridor, including the following components: (a) Civil works of road ways, (b) Intersections, (c) Utilities, storm water drainage, and lighting, (d) Road signage and markings, (e) Landscaping, and (f) Stations;

(iii) Prepare descriptive explanation of the pertinent aspects of each design component;

(iv) Document in detail all construction techniques and specific materials to be utilized in order to implement the design; and

(v) Identify and obtain all permits and approvals required to proceed in issuing the final detailed designs.

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81. Detailed cost estimate. Develop a detailed cost estimate of each component, including:

(i) Roadway civil works, (ii) Station civil works, (iii) Station top structures, (iv) Utilities, (v) Landscaping, (vi) Integration facilities (including NMT), and (vii) Land and property acquisition (if necessary).

82. Tender documentation and process:

(i) Develop tender and contract documents for the construction of each major roadway segment of the busway corridor, as identified in conjunction with the city officials;

(ii) Develop a tender and contract document for the station top structures; (iii) Workshop each tender and contract document with city officials; and (iv) Provide management and technical support during tendering clarification period

with tenderers and during tendering evaluation; answer all technical questions raised by tenderers during the tendering process.

83. Construction impact plan:

(i) Develop a preliminary plan for managing traffic flows during construction for each major roadway component, including intersections and busway segments;

(ii) Workshop the traffic management plan with city officials; (iii) Detail communications options for informing local residents and/or merchants of

possible disruptions during the construction period; (iv) Develop suggested remedial actions that can be taken to mitigate negative

impacts on residents and merchants; and (v) Produce a construction impact report that details the issues and recommended

solutions. 84. Construction supervision:

(i) Ensure the construction works are carried out in accordance with the contract and that the highest possible construction quality is achieved within the budget allocated and per the technical specifications;

(ii) Assist the city government by preparing certificates of payments as required by the contract, and maintain full and complete records of progress payments;

(iii) Provide such information as is necessary for the contractor to set out the works and check that the setting out is correct;

(iv) Review and approve the contractor's work proposals, working drawing drawings etc. to the extent required by the contract, advise modifications where necessary and approve these proposals;

(v) Review and approve the contractor's work programme and, where necessary, request revisions of this to account for the current status of the works and ensure adherence to the construction schedule;

(vi) Make recommendations to the city government on the contractor's claims for additional payment, extension of time and other matters, based on the

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consultant's interpretation of the contract documents, the relevant site conditions and the contractor's detailed submissions;

(vii) In the event of variations to the works being required, prepare the necessary documents, negotiate these with the contractor and submit these to the city officials for approval;

(viii) Through inspectors of works and other site staff as may be required, supervise the day-to-day operations of the contractor to ensure quality of workmanship and compliance with the contract, including day-to-day monitoring of environmental compliance;

(ix) Oversee and verify laboratory and field tests undertaken by the contactor during the construction period;

(x) Maintain detailed daily diaries, photographs and documents concerning relevant events and activities, call and keep minutes of routine site meetings between the parties to the contract;

(xi) Review for accuracy the 'As Built' drawings prepared by the contractor for all the works and translate such documents into a format suitable for the city’s asset management system;

(xii) Prepare progress reports for the contract in a form acceptable to ADB and the city. These reports will include, as a minimum, details of the physical and financial status of the contract, details of delays and the budgetary effect of particular problems with suggested solutions;

(xiii) Carry out final inspections of the works and recommend the issue of completion certificate;

(xiv) Check the contractor's final accounts and certify them correct for payment; (xv) Prepare completion reports in a form acceptable to ADB and the city; (xvi) Advise the city with respect to carrying out the works following any appeal to

arbitration or litigation related to the works; and (xvii) Provide any other specialised services as may be necessary and agreed upon.

85. Infrastructure maintenance plan:

(i) Develop a maintenance plan for each major infrastructure component, including a detailing of the following aspects: (a) Schedule for component cleaning, (b) Schedule for replacement, (c) Projected maintenance costs, and (d) Materials and staffing required for maintenance; and

(ii) Produce a report on the infrastructure maintenance plan.

Cost Estimate for Detailed Design of the BRT Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project

Preliminary and Detailed Operational and Infrastructure Design

Item Estimated number of days

Estimated day rate

(US$)

Estimated cost (US$)

Estimated cost

(CNY) Consultants

Team Leader 250 500 125,000 750,000 Senior BRT Planner 150 500 75,000 450,000 BRT Operations Analyst 150 400 60,000 360,000

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Non-Motorized Transport Specialist 60 400 24,000 144,000 Transport Demand Modeler 80 400 32,000 192,000 Traffic Survey Specialist 1 60 150 9,000 54,000 Traffic Survey Specialist 2 60 150 9,000 54,000 Public Transport Financial Modeler 100 400 40,000 240,000 Road Design Engineer 150 500 75,000 450,000 Civil Works Engineer 150 500 75,000 450,000 Geotechnical and Topographical Engineer 60 400 24,000 144,000 Hydrological Engineer 60 400 24,000 144,000 Structural Engineer 60 400 24,000 144,000 Road Pavement Specialist 60 400 24,000 144,000 Traffic Engineer 60 400 24,000 144,000 Transit-Oriented Development Specialist 60 400 24,000 144,000 Architect 100 400 40,000 240,000 Landscape Architect 60 400 24,000 144,000 Graphic Designer 60 200 12,000 72,000 Cost Engineer 60 400 24,000 144,000 Quality Control Engineer 100 400 40,000 240,000 Site Supervisor 1 180 400 72,000 432,000 Site Supervisor 2 180 400 72,000 432,000 Site Supervision Assistant 1 180 200 36,000 216,000 Site Supervision Assistant 2 180 200 36,000 216,000 Procurement Specialist 100 400 40,000 240,000

Consultant sub-total 2,770 1,064,000 6,384,000 Travel Flights 75 450 33,750 202,500 Per diem 750 100 75,000 450,000 Local transport 150 30 4,500 27,000

Travel sub-total 113,250 679,500

Other

Printing 5,000 30,000 Information technology and telecommunications 2,000 12,000 Translation 10,000 60,000 Equipment 5,000 30,000 Supplies 1,000 6,000 Miscellaneous administrative costs 2,000 12,000

Other sub-total 25,000 150,000

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Sub-total of components 1,202,250 7,213,500

Contingencies

Contingencies 96,180 577,080 Total

Total 1,298,430 7,790,580

4. Detailed Design of Fenggang River Improvements (4 person-months of

international and 18 person-months of national consultants)

86. Engineering work for the Fenggang River Improvement and Park Development component includes river improvement and park development works. 87. The following tasks are to be completed by the design consultant: 88. Task 1: Review all relevant documents, collect and analyze information. The design consultant will undertake a comprehensive review of all relevant guidelines, standards, norms, and requirements at the national and local level which will have to be incorporated into the final design of the Fenggang River Improvements. The list of relevant documents will include but not limited to the documents enumerated above. The design consultant will prepare a working paper at the completion of this task for discussion with PMO and other relevant key stakeholders, and the findings and recommendations of the principal parameters which will guide the design process. 89. Task 2: Draft detailed design of Fenggang River Improvements. The following components of the Fenggang River Improvements will need to be included in the detailed design: (1) Construction works for the park development will include sculptures, parks, plazas, and towers. The river improvement works will include dredging, slope protection, and remodeling of the site topography; and (2) transport facilities within the park (3) transport facilities within the park (including power supply, telecommunications, gas supply, water supply and drainage and sewage). Special consideration will need to be paid to monuments and buildings in the park development and safety and security issues. The design consultant will work closely with the Wetland Habitat Design Specialist to integrate habitat and biodiversity features. At the completion of each components' detailed draft design, documents will be included in a working paper for discussion and comments from the PMO and other relevant stakeholders. 90. Task 3: Final design of the Fenggang River Improvements. Comments received on the detailed draft design will be incorporated into a final design document which will be further reviewed for final comments from the PMO and other relevant stakeholders and production of detailed design documents for bidding. 91. Task 4: Assist PMO in bidding. The design consultant will provide assistance to PMO in clarifying and providing answers to the technical questions which may be raised by potential bidders. Any modifications to detailed design based on bidder questions and comments will be

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made by the design consultant after approval for such modifications from the PMO, and other key stakeholders, subject to ADB concurrence.

5. Supervision of Civil Works and Construction of the Key Components (Construction Supervision, 765 person-months of national consultants)

92. National consultants will act as Engineer and supervise the civil works. The Consultant will supervise the day-to-day progress of the site works to (i) ensure that all works are undertaken according to the provisions of the contracts, (ii) monitor construction progress against the approved construction plan, (iii) monitor compliance with the requirements to mitigate the environmental and social impacts, and (iv) advise the PMO on matters concerning implementation of the contracts. The duties of the Consultant shall include, but are not be limited to:

(i) prepare and monitor yearly supervision plan; (ii) ensure that the Notice to Proceed is issued to the Contractor(s) stipulating clearly

the starting date of project construction, and ensuring that the Contractor(s) is granted possession of site(s) in accordance with the agreed program or otherwise providing advance notice to the PMO of possible delays resulting from lack of possession;

(iii) ensure submission of the Contractor(s)’ insurance policies and providing general advice on these policies in relation to the Contract requirements;

(iv) review and advise on the contractor’s applications for subcontracting parts of the works;

(v) review and approve of the Contractor(s)’ construction plan and disbursement projections;

(vi) review and approve as built drawings and the survey outputs; (vii) assist PMO in processing Contractor(s)’ applications for subcontracting parts of

the works, adjusting ambiguities and discrepancies in contract documents, and settling disputes with Contractor(s);

(viii) liaise with the appropriate authorities to ensure that all affected engineering utilities are promptly relocated;

(ix) check if the works are done in accordance with the approved drawings and specifications, and accept the works;

(x) review and approve mix designs for asphalt and concrete mixture; (xi) measure the completed works and certify interim and final payment certificates; (xii) monitor the progress of the works and disbursement against the approved

construction plan and disbursement projection; and advise PMO on measures to be taken to improve progress;

(xiii) review and certify contract variations; and prepare a request for approval of contract variation for PMO's consideration;

(xiv) provide technical advice to the Contractor(s) on site management; (xv) advise on the Contractors’ plant and equipment; (xvi) review and endorse on the Contractors' claims for time extensions and additional

payments; (xvii) monitor Contractors' compliance of the general and specific conditions of the

contracts; (xviii) prepare monthly progress reports within 10 days of the following month in

accordance with the agreed form with PMO; (xix) prepare quarterly progress reports in accordance with ADB's requirement within

10 days of the following months;

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(xx) maintain records, including site correspondence, survey data, site diaries, measurement and certification, and minutes of meetings;

(xxi) issue the Taking Over Certificates and the Defects Liability Certificate; and (xxii) throughout the services, maintain close liaison with the PMO and other relevant

agencies. 6. Supervision of Civil Works (3 person-months of international consultants)

93. An international consultant should act as deputy chief supervision engineer and will make field visits to the project sites in accordance with the schedule to be agreed during contract negotiation, and will assist the national consultants in:

(i) organizing, coordinating, and monitoring the construction supervision activities (ii) reviewing and certifying contract variations and preparing contract variation

requests for ADB; (iii) reviewing and advising on the contractor’s applications for subcontracting parts of

the works; (iv) reviewing and resolving the contractors’ claims; (v) assisting PMO in preparing quarterly progress reports on project activities in

accordance with ADB's requirements; and (vi) preparing a Gantt chart for all civil works coordination and administration showing

the critical paths of the works, and conduct on-the-job training for PMO staff in using and updating the chart.

94. Summary of consultancy input (months) and associated costs are set out below. Table 9 shows indicative staffing levels for the consulting services.

Table 9: Schedule of Consulting Services

Consultancy Component International

Person Months

NationalPerson Months

Detailed Design of Station Access Roads 6 24 Detailed Design of the Urban Transport Hub 6 24 Detailed Design of Bus Rapid Transit Network 0 84 Detailed Design of Fenggang River Improvements 4 18 Supervision of Civil works and Construction of the Key Components

3 765

Overall Total 19 915 95. Deliverables and Reporting. Reports to be submitted at key stages of the detail design of the 4 project outputs. The reports will be submitted to ADB and key finding provided to the PMO for enhancement in the design process.

7. Terms of Reference for Environmental Supervision (to be included in the Construction Supervision Consultants TOR)

96. An environmental impact assessment (EIA) has been prepared for the components by the Jiangxi Academy of Environmental Science based on the Feasibility Studies prepared for each of the components and this has been revised by Project Preparation Consultants to be in accordance with ADB requirements.

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97. The EIA report contains a detailed, environmental management plan (EMP), which prescribes a set of measures to address the adverse environmental and social impacts of the project. In addition to establishing mitigation measures and implementation responsibility the EMP also includes monitoring mechanisms to ensure compliance with EMP requirements and environmental regulations of the PRC. Appendix 1 sets out the environmental management and monitoring requirements and includes a monitoring schedule that should be completed monthly. 98. Environmental supervision will involve:

(i) environmental surveillance and monitoring of the implementation of all mitigation measures and monitoring requirements outlined in the EMP;

(ii) preparation reports for submission to the IA and EA to support the environmental management of the project; and

(iii) assistance to the PMO with preparation of semi-annual environmental monitoring reports for submission to ADB.

99. Supervision Activities. Outlines the basic parameters for the proposed environmental supervision activities. Supervision is to take place in accordance the frequency recommended in the table below. 100. Monthly Reporting. Monthly monitoring schedule and environmental supervision reports will be prepared for submission to the PMO. 101. Qualified environmental supervision consultants will be contracted by the PMO. The Consultant will report directly to head of PMO. 102. It is estimated that two national environmental supervision specialists (intermittent 30 months each) will be required for a total 60 person months. The estimated cost including consulting fees, per diems and airfares/local transportation costs is CNY1,000,800 ($171,430).

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Supervision Activities during Environmental Management Plan Implementation

EMP Measure Location Method When (Frequency)

Rationale

Responsibility

Implement

Surveillance and Reporting

Construction

Emission Controls on construction machinery

At construction sites

Observation, records

Regular site visits

Compliance with EMP commitments

Contractor Supervision Engineer – environmental staff

Dust Controls Measures At construction sites and haul roads

Visual observation

Regular site visits.

Compliance with Government Standards and EMP commitments


Damage and blockage to Fenggang River

Fenggang River

Visual observation, discussion with PAPs

Weekly Compliance with EMP


Waste water treatment from camps and residential camps

At labor camps and residential areas

Monitoring of installation and operation of wastewater units, latrines and septic tanks

Regular site visits

Compliance with Government standards and EMP


Topsoil management At all affected areas


Weekly Compliance with Government standards and EMP


Construction material management

At borrow pits Visual and topographical monitoring

Monthly Compliance with EMP commitments


Hazardous materials, fuel and oils management

At labor camps and construction sites

Visual monitoring, documentation, audit

Weekly Compliance with EMP commitments


Community relations At existing residential areas

Observation Regular site visits



Infection Disease (including STIs) Control Plan

Construction camps

Observation, discussion with workers,

Monthly Compliance with EMP commitments

Contractor Supervision Engineer – environmen

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EMP Measure Location Method When (Frequency)

Rationale

Responsibility

Implement

Surveillance and Reporting

residents and administration

tal staff

Protection of workers Health and Safety

Construction sites

Observation Regular site visits



Community Safety Plans Construction sites


Regular site visits



Chance Find Plan for Archaeological resources

Location in vicinity of construction site

Visual monitoring by experienced and qualified staff

Regular site visits



Restoration of temporarily occupied lands

At construction sites

Visual monitoring

Monthly Compliance with EMP and Government standards


Traffic disruption Locations where roads will be blocked or diverted

Visual monitoring of detour plans

Regular site visits



Solid waste management At all sites. Visual monitoring, documentation, audit.

Regular site visits

Compliance with Government standards and EMP


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103. ADB Financed Consulting Services. The following consulting serviced contracts make up the project implementation support and capacity building component of the project. The consulting services under this component will be procured using a mix of consulting firms and individual consultants as appropriate for the specific tasks. The costs for consulting services to be financed by ADB are in the following table with references to the section containing the outline TOR.

Project Management and Implementation Support

Person-Months

Rate Total (US$)

TOR in PAM Section

International Consultants

Project Management Expert 2 20000 40,000.00 D. 8

Road Safety Specialist 2 19000 38,000.00 D. 9

BRT Vehicle Specification Consultant 2 19000 38,000.00 D. 10

BRT Fare System and ITS Consultants 4 19000 76,000.00 D. 11

Institutional Capacity Building (BRT) 2 19000 38,000.00 D. 12

Technical Advisors (BRT) 4 19000 76,000.00 D. 13

Sub Total 16 306,000.00

National Consultants

Procurement and Project Management Expert

15 5000 75,000.00 D.8

Financial Management Specialist 4 5000 20,000.00 D.8

Road Safety Specialist 4 5000 20,000.00 D. 9

BRT Vehicle Specifications & Tendering 6 5000 30,000.00 D.10

BRT Fare System and ITS Consultants 6 5000 30,000.00 D. 11

Institutional Capacity Building (BRT) 6 5000 30,000.00 D. 12

Technical Advisors (BRT) 6 5000 30,000.00 D. 13

Gender Monitoring 8 5000 40,000.00 D. 14

Resettlement Monitoring 15 5000 75,000.00 D. 15

Social Safeguards Capacity Building 6 5000 30,000.00 D. 16

Environmental Capacity Building 10 5000 50,000.00 D. 17, D.18 & D.19

External Environmental Monitoring Lump Sum 40,000.00 D. 20

Sub Total 86 470,000.00

Other Costs

Reports, Communication, Translation 80,000.00

Travel 82,000.00

Per Diem 221,250.00

Equipment 10,000.00

Workshops, training, seminars, and conferences

40,000.00

Miscellaneous administration and support cost 15,000.00

International Study Tour 150,000.00

Contingency (5%) 68,712.50

Total 1,442,962.50

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8. Terms of Reference for Project Implementation Support and Institutional Strengthening (Consulting firm including one international project management specialist and two national consultants – one project management and procurement specialist, one financial management specialist)

104. This contract will enable the project to be delivered on time, within budget, in a sustainable manner, and in accordance with prescribed policies, standards, and procedures. It will include: (i) training and assistance on ADB policies and procedures; (ii) development and maintenance of a PPMS; (iii) assistance with procurement and disbursement; (iv) ensuring sound financial and contract management; and (vi) reporting to the PMO and ADB. 105. The Project Implementation Support and Institutional Strengthening consultants will carefully assess the the EA and IA capacity to develop and manage the implementation of the project. Based on this assessment, the consultant(s) will prepare detailed TOR, budgets, and qualification standards for all consulting assignments to support project monitoring, capacity building, and advisory services. These positions may include: (i) road safety specialists; (ii) gender monitoring; (iii) resettlement monitoring; (iv) environmental monitoring; (v) and resettlement and environmental capacity building. The consulting program should be developed within the general framework presented in this section and the budget available for ADB financed consulting services (see paragraph 102 and associated cost table). The consultants will identify the most appropriate consultant recruitment type (firm, individual, or national institute) and corresponding method. The consultants will assist the PMO to fully staff and deliver the implementation support and capacity building program. 106. The consulting services under this subcomponent will include, but not necessarily be limited to the following:

(i) advice and assistance to the PMO in setting up institutional frameworks, operating procedures, filling systems, and work plans to guide and facilitate project implementation;

(ii) assistance in setting up a PPMS in accordance with ADB requirements, including establishing baselines and mechanisms for data collection, analysis, and reporting;

(iii) advice and training on ADB disbursement procedures and assistance to establish sound accounting, financial management, and reporting systems in accordance with ADB guidelines and procedures;

(iv) assistance in developing reporting formats and establish mechanisms for preparing and submitting the reports specified in the loan and project agreements;

(v) assistance to prepare and review bidding documents in cooperation with the tendering agent and in accordance with ADB’s Procurement Guidelines (2010, as amended from time to time);

(vi) assistance in contract management, including monitoring construction progress, quality assurance and control, reviewing and certifying contractors’ claims for payment, and coordinating daily operations;

(vii) a technical review of engineering designs in accordance with design codes, standards, and best practices; the consultant shall review design documents especially detailed design, and guide the local designer to improve the design. All the engineering design will need to be approved by ADB before bidding.

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(viii) assistance in developing an effective construction supervision program, and providing guidance and support for its implementation;

(ix) inspection and supervision of key construction components; (x) advice and training on ADB’s safeguard policy and operational requirements,

including on resettlement, environment, poverty reduction, gender development, and ethnic minorities;

(xi) assistance to review and update the EMP, and monitor and verify the implementation of the EMP and resettlement plans (RPs) prepared for the project, assistance with the preparation of related reports to ADB, and preparation and submittal to ADB of semiannual environment monitoring verification reports;

(xii) training on implementation of the measures specified in the EMP; (xiii) training on the skills needed for construction supervision, project management,

and implementation of social and environmental safeguards; (xiv) advice and training on ADB policy and procedural requirements to ensure full

compliance; and (xv) assistance in developing a four-year training plan (2012–2016), and provision of

assistance and coordination to implement the training plan. The training program will cover (a) project implementation management; (b) financial management, cost recovery, and financial sustainability; (c) urban transport and management; (d) urban road maintenance; and (e) BRT operations and management. Training modalities will include workshops and seminars, on-site training, and domestic and overseas study tours.

9. Terms of Reference for Consulting Services for Road Safety Audit

Implementation and Support for Road Safety Action Plan (International and National Individual Consultants)

107. Task 1: Road Safety Audit Implementation. The design consultants will ensure that adequate attention is given to the road safety implications of the proposed design and will arrange for an independent Road Safety Audit (RSA) to be undertaken at key stages of the planning and design process as recommended in the RSA guidelines. Design consultants must ensure that appropriate ADB safety checklists are used to carry out the RSA and that the RSA is carried out at the feasibility, outline design, design, and preopening stages. The design consultant should include provision of 3 person-months of RSA inputs within the project team. The safety auditor must be an experienced road safety specialist and independent from the design team. 108. Task 2: Road Safety Action Plan Support. The design consultants will ensure that adequate support is given to implement the road safety action plan (RSAP). The City is encouraged to fully adopt a comprehensive Action Plan that is updated annually showing objectives, targets, a monitoring program, and actions or measures for implementation. A single entity should assume responsibility for the Action Plan and report to an appropriate Road Safety Committee with representatives from the City and Province as well as other concerned entities. The RSAP will pay special attention to the safety of vulnerable users and the associated improvement measures and recommendations. The design consultant should include provision of 3 person-months to support the RSAP delivery. The consultant must be an experienced road safety specialist and independent from the design team.

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10. Terms of Reference for Vehicle Specifications and Tender Documentation (International and National Individual Consultants)

109. Specification:

(i) Workshop with city government and ADB officials on the development of the vehicle specifications.

(ii) Develop detailed vehicle specifications including the following components for the each vehicle type: (a) Specification introduction, (b) Specification summary, (c) Weights and dimensions, (d) Body, (e) Interior, (f) Mechanical, (g) Electrical, and (h) Intelligent Transportation Systems (ITS).

(iii) Develop the following additional sections for specification: (a) Driver training program, (b) Maintenance training program, (c) Warranty provision, (d) List of spare parts (initial year of spare parts), (e) List of required tools, software, and diagnostic equipment, (f) Supply of vehicle manuals and instructions, and (g) Vehicle approval process and vehicle homologation/licensing.

110. Tender documentation and process:

(i) Workshop with city government officials and ADB the development of the vehicle tender documents.

(ii) Develop a section describing the items to be scored qualitatively within the tendering process, which may include the following items: (a) Design parameters (body and structure material, number of seats, seating

materials, interior layout, window types, flooring materials, wheel covers, and placement of exhaust outlet);

(b) Body aesthetic design; (c) Emission and noise standards; (d) Projected delivery schedule; (e) Payment schedule; (f) Percentage of local content; (g) Pricing and quality of major replacement parts; (h) Experience of key personnel for driver training and maintenance training; (i) Vehicle exterior drawings; (j) Vehicle interior drawings; (k) Proposed maintenance schedule of vehicles; and (l) Performance documentation.

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(iii) Develop tender and contract documents that fully reflects the agreed upon specifications and meets the procurement rules of the City, including the following sections: (a) Tendering procedures, (b) Returnable schedules, (c) Contract, (d) Pricing sheet, (e) Technical specifications, and (f) Annexes.

(iv) Include in the contract document the financial penalties for the late delivery of the vehicles.

(v) Provide management and technical support during tendering clarification period with tenderers and during tendering evaluation.

(vi) Provide technical support during testing and commissioning of vehicles.

11. Terms of Reference for BRT Fare System and ITS Specifications and Tender Documentation (International and National Firm Consultants)

111. Fare system:

(i) Workshop with city government officials on the development of the fare system technical specifications.

(ii) Develop detailed fare system specifications including the following components: (a) Specification introduction (background, design principles, open standards for fare system, payment media, fare regime structure, tariff levels); Technical requirements (software requirements, hardware requirements, functional requirements, integration requirements); (b) Specification summary; (c) Issuance sub-system; (d) Top-up sub-system; (e) Fare payment sub-system; (f) Portable validators; (g) In-vehicle fare equipment (fare validator unit, fare cash box); (h) Central information sub-system (functional requirements, technical requirements, reporting requirements, operational requirements, data storage and back-up requirements, ITS interface); (i) Web sub-system; and (j) Communications sub-system.

(iii) Develop the following additional sections for specification: (a) Initial management of system; (b) Warranty provision; (c) List of spare parts (initial year of spare parts); (d) List of any required tools, software, and diagnostic equipment; (e) Supply of manuals and instructions; (f) System testing and commissioning process; and (g) System approval process.

(iv) Workshop with city officials on the development of the fare system tender document.

(v) Develop a section describing the items to be scored qualitatively within the tendering process, including: (a) System effectiveness against fare evasion; (b) Ease of use and convenience for special needs passengers (wheelchair users, parents with prams, elderly, etc.); (c) Aesthetic design; (d) Durability of materials and ease of cleaning; (e) Projected delivery schedule; (f) Payment schedule; (g) Percentage of local content of fabrication; (h) Pricing and quality of major replacement parts; (i) Proposed maintenance schedule of system; and (j) Performance documentation.

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(vi) Develop tender and contract documents that fully reflect the agreed upon specifications and meets the procurement rules of the City, including consideration of the following sections: (a) Definition of terminology, (b) Tendering procedures, (c) Returnable schedules, (d) Contract, (e) Pricing sheet, (f) Technical specifications, and (g) Annexures.

(vii) Include in the contract document the financial rewards and penalties that will ensure a high-quality delivery of the contract.

(viii) Provide management and technical support during tendering clarification period with tenderers and during tendering evaluation.

(ix) Provide technical support during testing and commissioning of equipment. 112. ITS and Control Center equipment:

(i) Workshop with city government officials on the development of the ITS system (i.e., control centre, station ITS equipment, vehicle ITS equipment, and depot ITS equipment) technical specifications.

(ii) Develop detailed ITS specifications including consideration of the following components: (a) Specification introduction (background, design principles); (b) Specification summary; (c) Control center (main control screen to oversee operations, vehicle

dispatch work stations, CCTV monitoring stations (if appropriate), security dispatch work stations (if appropriate), software/hardware for vehicle tracking, software/hardware for vehicle scheduling, software/hardware for signal priority at intersections);

(d) Management of Control Centre hardware and software; (e) Station ITS (CCTV cameras with streaming to control center and to

station kiosk , dynamic electronic arrival times displayed on VMS with audio chime to announce vehicle arrival, station public address system, automatic synchronized opening mechanism for sliding door at vehicle-station interface, infotainment LCD screens, high bandwidth communications link to control center);

(f) Management of station ITS system; (g) Management of feeder station ITS system; (h) Depot ITS (CCTV cameras with streaming to control center, alarm

monitoring of depot fence line, broadband wireless LAN (WLAN) access points for transfer of video and data from vehicles);

(i) Vehicle ITS (Vehicle Logic Unit (VLU), Automated Vehicle Location (AVL), communications unit (GPRS, Wireless LAN modem, antennas), traffic signal priority equipment, Driver Data Terminal (DDT), Digital Video Recorder (DVR));

(j) Digital Video Recorder (DVR); (k) Network design; (l) Communications system and linkage; and (m) System maintenance.

(iii) Develop the following additional sections for specification: (a) Warranty provision, (b) List of spare parts (initial year of spare parts), (c) List of any required tools, software, and diagnostic equipment, (d) Supply of manuals and instructions, (e) System testing and commissioning process, and (f) System approval process.

(iv) Workshop with city government officials on the development of the ITS system tender document.

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(v) Develop a section describing the items to be scored qualitatively within the tendering process, including: (a) Aesthetic design, (b) Durability of materials and ease of cleaning, (c) Projected delivery schedule, (d) Payment schedule, (e) Percentage of local content of fabrication, (f) Pricing and quality of major replacement parts, (g) Proposed maintenance schedule of system, and (h) Performance documentation.

(vi) Develop tender and contract documents that fully reflects the agreed upon specifications and meets the procurement rules of the City, including consideration of the following sections: (a) Definition of terminology, (b) Tendering procedures, (c) Returnable schedules, (d) Contract, (e) Pricing sheet, (f) Technical specifications, and (g) Annexes.

(vii) Include in the contract document the financial rewards and penalties that will ensure a high-quality delivery of the contract.

(viii) Provide management and technical support during tendering clarification period with tenderers and during tendering evaluation.

(x) Provide technical support during testing and commissioning of equipment.

12. Terms of Reference for Institutional Capacity Building for BRT (International and National Individual Consultants)

113. The Institutional Capacity Building for BRT consultants will carefully assess the (i) the BRT detailed design TOR and the experience and qualifications of the detailed design firm, (ii) the in-house capacity of the municipal bus company to plan and operate BRT, and (iii) the EA and IA capacity to develop and manage the implementation of the BRT component. Based on this assessment, the consultant will prepare detailed TOR, budgets, and qualification standards for all consulting assignments to support capacity building and implementation support for BRT. Depending on the findings of the review above and to extent to which supplemental support is required, these positions may include: (i) BRT vehicle specification consultant; (ii) BRT fare system and ITS consultants; and (iii) BRT technical advisors for (a) operations and design, (b) financial modeling, and (c) marketing and communications. 114. The consulting and BRT capacity building program should be developed within the general framework presented in this section and the budget available for ADB financed consulting services (see paragraph 102 and associated cost table). The consultants will identify the most appropriate consultant recruitment type (firm, individual, or national institute) and corresponding method. The consultants will assist the PMO to fully staff and deliver the BRT implementation support and capacity building program. 115. Bus company capacity building:

(i) Develop operational protocols for the BRT system and the bus management system at the control center.

(ii) Provide a training program on operational procedures and control for the bus company.

(iii) Evaluate the financial accounting and management procedures of the bus company and make recommendations on financial management tools.

(iv) Provide training on financial accounting and management with the bus company. (v) Evaluate the current organizational structure and staffing of the bus company

and make recommendations on staffing additions to meet the requirements of the new BRT system.

(vi) Workshop on the staffing recommendations with the bus company.

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(vii) Develop security protocols for the secure management of the system and the provision of secure and safe services to the customer, including the mechanisms by which the system’s security integrates with local law enforcement officials and traffic police.

(viii) Workshop on the security protocols with the City and the bus company. (ix) Develop a manual on procedures for station services staff, including the

following: (a) Fare collection, (b) Security, © Cash collection, (d) Station cleaning and light maintenance, (e) Station waste management, and (f) Busway landscaping.

(x) Develop the incentives required to ensure bus company staff achieve a high-quality and customer service-focused performance.

(xi) Assist the bus company in operationalizing the performance incentives. 116. Qualifications: The institutional capacity building specialists will have extensive experience (over 10 years) planning and managing the design and implementation of several successful BRT systems in developing countries. Experience in the PRC is preferred. 117. City capacity building:

(i) Evaluate the current staffing of the city government with respect to public transport oversight and make recommendations on staffing additions to meet the requirements of the new BRT system.

(ii) Workshop the staffing recommendations with the city government. (iii) Identify potential performance-based incentives that the City can utilize in

evaluating and improving the quality of the system. (iv) Assist the city government in implementing the performance-based incentives for

quality bus operations.

13. Terms of Reference – Technical Advisors for BRT (International and National Consultants for BRT Operations and Design, Financial Modeling, and PR/Communications)

a. BRT Operations and Design Specialist 118. Operational plan:

(i) Evaluate the route network design and suggest opportunities for enhanced revenue gains and cost reductions.

(ii) Assist in optimizing the operational characteristics and design. 119. Preliminary and detailed design:

(i) Evaluate the design layout options, especially in regard to any road widening options at stations.

(ii) Review station detailed design and make recommendations. (iii) Review infrastructure costing assumptions and provide feedback and

recommendations.

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b. BRT Financial Modeling Specialist 120. Financial model:

(i) Review the type of model being utilized for the operational cost and revenue analysis.

(ii) Provide recommendations for improving the model. (iii) Provide recommendations on the types of scenarios to run in the model.

121. Cost inputs:

(i) Review the completeness of the cost categories addressed. (ii) Evaluate the input cost values and make recommendations.

c. BRT Marketing Advisory Assistance (International)

122. Branding:

(i) Develop the capacity of the national consultant team to address the particular key issues of branding a BRT system.

(ii) Develop criteria for evaluating a successful BRT brand. (iii) Review and provide feedback to the work of the consultant team.

123. Marketing campaign:

(i) Provide technical capacity training to the national consultant team on devising a marketing campaign around the launch of a BRT system.

(ii) Review and provide feedback to the work of the consultant team.

d. Communications and Marketing Plan (National Firm Consultants) 124. Communications plan:

(i) Identify all relevant stakeholders with an interest in the new public transport

system, including consideration of the following: (a) City officials, (b) District officials, (c) Provincial officials, (d) Traffic police, (e) Public transport users, (f) Special groups of public transport users (physically disabled, students,

women, etc.), (g) Car and motorcycle users, (h) Existing formal and informal public transport operators, (i) News media, (j) Business trade associations, (k) Business owners, (l) Land and property owners, (m) Community organizations, and (n) General public.

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(ii) Develop key messages and informational products for the major stakeholders. (iii) Determine the mediums by which these messages are best disseminated to the

stakeholders (e.g., seminars, one-on-one sessions, community sessions, brochures, videos, newspaper editorials, newspaper and magazine advertisements, radio, television, etc.).

(iv) Produce a Communications Plan based on the findings of the above. 125. System branding:

(i) Participate in a branding training and workshop with ADB. (ii) Develop the system branding, including:

(a) System name, (b) Logo, (c) Tag-line, and (d) Colors and font.

(iii) Workshop on the various branding options with city government officials and assist the City in deciding the choice of brand.

(iv) Conduct focus groups with a representative sampling of the public to evaluate different branding options; amongst the groups to be included in the focus groups are: (a) Current public transport users, (b) Current private vehicle users, (c) Low-income communities, (d) Medium- and high-income communities, and (e) Produce a branding report with a summary of the results from workshops

and focus groups. 126. Simulation video:

(i) Workshop on the potential content of a 10- to 15-minute system video with city government officials and ADB.

(ii) Develop a script for the video, which might include some of the following elements: (a) Overview of current public transport conditions in the city, (b) Interviews with current public transport users, (c) Description of the features of the new system, (d) Message from political leadership, and (e) 3D animation of new system.

(iii) Produce the 10- to 15-minute video. (iv) Provide 20 DVD copies of the video to the City and 10 DVD copies of the video

to ADB. 127. Media relations:

(i) Assign a team member to assist with media relations on the system. (ii) Handle media enquiries on the project over a 12-month period. (iii) Produce at least three press releases over the course of the system planning.

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128. System advertising:

(i) Estimate the potential expected revenues from advertising: (a) Inside stations, and (b) Inside vehicles.

(ii) Produce a specification and tender document for bidding firms to provide revenue-generating advertising on stations and vehicles.

129. Customer communications:

(i) Workshop on the content of a system web site with city government officials; the

web site content is likely to include: (a) System home page, (b) Description of project, (c) Route maps, (d) Station location descriptions, (e) Common questions and answers (Q&As), (f) Images from other systems, (g) User information such as operating hours, (h) Contact information, and (i) User input and feedback.

(ii) Develop and implement the system web page. (iii) Manage the web site for the initial year of its publication. (iv) Identify the various means by which customers may provide comment and

feedback on the system; this will likely include: (a) Web site/ email comments, (b) Telephone comments, and (c) Written letters.

(v) Identify the most likely queries to be posed by members of the public. (vi) Develop a set of Questions and Answers (Q&As), which will be placed on the

website as well as provided to telephone assist personnel.

130. Uniforms:

(i) Identify all future system personnel who will require a uniform that will be seen by the public: (a) Drivers, (b) Fare sales staff, (c) Security staff, (d) Cleaning staff, and (e) Landscaping staff.

(ii) Develop at least three fashion options for each uniform type, incorporating the previously developed system branding; each uniform should include both a male and female version if the uniform is to be gender differentiated.

(iii) Workshop on the uniform options with city government officials. (iv) Provide a completed sample of the chosen design for each uniform. (v) Produce a technical specification for the uniforms (style, colors, materials, etc.)

for the bus operating company.

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131. Implementation of marketing campaign:

(i) Manage and implement the first year of the system’s marketing campaign. (ii) In conjunction with the city government, design a launch event for the initiation of

the system; the launch event may include the following: (a) Music and entertainment, (b) Press release and press package, (c) Statements from the political leadership, (d) Ribbon cutting, and (e) Initial operations with the participation of political leaders and local

celebrities. (iii) Script, manage, and implement all aspects of the launch.

14. Terms of Reference for Gender Specialist and Social Development

Specialist for National Consultant Services (Gender Action Plan and Social Development Action Plan Implementation, Monitoring, and Reporting)

132. Implementation of the project components offers significant opportunities for promoting inclusive growth, gender equality, women’s empowerment, mitigating social and health risks, and improving sustainable urban transport. In order to maximize these positive outcomes, a gender action plan (GAP) and a social development action plan (SDAP) has been prepared. The project is designed to meet the ADB requirements for Effective Gender Mainstreaming (EGM) categorization.

a. Gender Action Plan

133. GAP features include a focus on: ensuring women’s equitable participation in project-related public consultation; incorporating gender-responsive physical design features in the design of urban transport infrastructure; promoting increased employment opportunities for women; and building EA/IA institutional capacity for gender mainstreaming. Negative gender impacts, such as lost livelihoods for female farmers from LAR, will also need to be mitigated. 134. Implementation of the GAP will be financed as a core part of the project budget. The GAP will be implemented over the life of the project and GAP monitoring and evaluation (M&E) will be incorporated into the overall project performance monitoring system. The PMO is responsible for coordinating implementation of the GAP and will appoint a staff gender focal point responsible for gender mainstreaming and GAP implementation and reporting. 135. Key Tasks for GAP Implementation, Monitoring and Reporting:

(i) Provide GAP orientation training to key EA/IA staff to brief them on GAP requirements.

(ii) Coach, guide and train the assigned staff gender focal point on how to effectively manage implementation, monitoring and reporting on GAP implementation.

(iii) Provide guidance and assist deliver of GAP orientation training to contractors to ensure understanding on employment targets for female unskilled labor and reporting requirements.

(iv) Provide guidance and assist deliver of awareness training for Municipal Bus Company, BRT drivers and conductors on women’s safety needs

(v) Develop a detailed implementation and monitoring plan for gender activities, including a standard template for monitoring and reporting GAP results.

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(vi) Provide guidance to PMO on how to ensure adequate consultation and participation of women.

(vii) Ensure the collection of sex-disaggregated statistics for all project activities, and guide implementing agencies on how to collect and report with disaggregated data.

(viii) Continually track and record GAP progress and gender equality results from the project in a systematic and easily accessible form, linked to overall project results.

(ix) Guide the drafting of the first gender plan implementation progress report, and review the subsequent reports prepared by the staff gender focal point, drawing from information provided by implementing agencies.

(x) Incorporate GAP performance targets/indicators into regular project monitoring tools/formats, and ensure collection of gender-related data for reporting against gender performance indicators/targets in the overall project design and monitoring framework.

(xi) Ensure that updated information on the status of GAP implementation is included in all project progress reports.

(xii) Ensure that all project review missions include consideration of GAP progress, involve consultation with women and men beneficiaries, and include GAP reporting in mission reports, by providing technical support to mission teams and PMO. In particular, support and guide a detailed review of GAP as part of project midterm review.

(xiii) Assess and draw attention to any inadequacy of GAP provisions, and identify remedial actions to review or strengthen the GAP if required.

(xiv) Liaise with wider consultant team to ensure that relevant GAP actions are integrated into their respective areas of responsibility.

(xv) Provide technical advice to the implementation of gender-specific resettlement mitigation measures (e.g., livelihood restoration support for displaced women farmers).

b. Social Development Action Plan

136. In order to address various impacts caused by the project and enhanced benefits for local communities, an SDAP has been developed. The purpose of the plan is to ensure that important social and poverty issues are addressed during the project implementation. 137. The SDAP features include a focus on traffic safety, mitigation of social and health risks, protecting local communities from construction disturbance, opportunities to the local people in employment generated by the project, and improving their skills. The budget for the implementation of SDAP is included in the project budget. 138. Key Tasks for SDAP Implementation, Monitoring and Reporting:

(i) Develop an implementation plan and schedule for SDAP implementation along the civil works implementation schedule.

(ii) Continually track and record SDAP progress against the monitoring indicators provided in the plan.

(iii) Prepare monitoring reports on implementation and progress of the SDAP and suggest measures to improve implementation if required.

(iv) Coordinate with other consultants such as resettlement specialist and environment specialist to improve the quality of SDAP implementation.

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(v) Ensure consultation with the local communities to accommodate their concerns and related activities outlined in SDAP and liaise with project implementation unit to address these concerns.

139. Gender/SDAP Specialist (National Consultant). She/he shall have at least 10 years working experience, including at least 5 years as a gender specialist in similar project assignments in PRC or other countries in the region, as well as formal qualifications in gender and development or closely related fields. She/he shall fully understand ADB’s Gender Policy, gender and development theory and approaches, and as well as Chinese policy and legislative commitments to gender equality and women’s empowerment. She/he will have good English written and oral skills. Experience with gender mainstreaming in similar projects funded by ADB or other development partners is preferable. 140. The gender specialist will be recruited at the commencement of the project, and her/his inputs spread intermittently over the life of the project for a total of 8 months.

15. Terms of Reference for Consulting Services for Resettlement Plan Monitoring (National Consultants)

141. According to ADB’s SPS 2009 on involuntary resettlement, the resettlement work of Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project will be subject to external M&E. The monitoring will ensure that the resettlement processes are being implemented in accordance with the requirements set out in the RP. The external M&E will also undertake an evaluation of changes in peoples’ standard of living as a result of project and project related LAR activities. 142. M&E reports are submitted to ADB and FIDC regularly twice a year during the resettlement implementation period and once a year for at least 2 years following resettlement completion. Through external M&E, ADB and the implementing agencies can fully understand if the LAR work is implemented on schedule and according to the quality standard, point out existing issues, and propose suggestions for improvement. The scope and methods of external monitoring are the following:

a. Baseline survey 143. The external monitoring agency will undertake a baseline survey of the villages affected by land acquisition in the project, and collect baseline data on the production level and standard of living of the monitored displaced households (standard of living, production and income levels). The survey of production level and standard of living will be conducted annually to track variations. The survey methods include follow-up survey of sample households (minimum sample size: 10% of households affected by land acquisition, 20% of households affected by house demolition, 50% of affected village groups; the households will be sampled randomly). A statistical analysis will be made on this basis for evaluation.

b. Regular monitoring and evaluation 144. During the implementation of the RP, the external monitoring agency will perform regular follow-up resettlement monitoring of the following activities twice a year through field observation, follow-up survey of the sample households and random interview with the displaced persons. The external monitoring agency will monitor:

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(i) the progress of disbursement of compensation for LAR and house demolition; (ii) the progress of selection and preparation of resettlement sites including

provisions for civic amenities; (iii) institutional capacity of the resettlement office – adequate trained staffing, office

space and equipment and provisions for ongoing training; (iv) financial capacity of the PMO, particularly the budgetary arrangements and cash

flow for resettlement activities; (v) the process of public participation and consultation, ensuring that the public

participation and consultation schedule is being followed and outcomes are being incorporated in resettlement implementation process;

(vi) the functioning of the Grievance Redress Mechanism; (vii) the progress of livelihood rehabilitation plans and training, restoration of

productive assets and livelihood systems; (viii) that the vulnerable groups are being provided support in accordance to the

criteria set out in the RP; (ix) the progress of restoration and reconstruction of infrastructure and special

facilities; (x) implementation schedule for the RP activities; (xi) the overall RP implementation process and if any significant IR are identified, the

agency will prepare a corrective action plan to address such issues.

145. On the basis of the baseline survey, the external M&E agency will evaluate the project impacts and will provide a ‘before’ and ‘after’ project comparative analysis.

c. Monitoring Indicators 146. The following indicators shall be monitored and evaluated in accordance with principles, entitlements and rehabilitation strategies/plans set out in the RP:

(i) Progress: including preparation, implementation of land acquisition, house demolition, resettlement site construction, housing relocation and rehabilitation of livelihoods and living conditions;

(ii) Consultation: including adequacy and timeliness of information, consultation and participation of APs in detailed planning, implementation, and monitoring of resettlement;

(iii) Quality: including resettlement implementation, civil construction quality, timeliness, minimal disturbance/inconvenience and transition time, and degree of APs’ satisfaction;

(iv) Entitlements: timely allocation of full compensation entitlements and proper and timely use of funds, and adequate and timely availability of funds for resettlement site construction;

(v) Economic/income conditions: household economic development before and after resettlement, including assets, production materials, subsistence materials, income, savings and debts, income generation potential, etc;

(vi) Living conditions: living environment before and after resettlement, including traffic, education, sanitation, social services, commercial service facilities, etc. in the new resettlement sites;

(vii) Livelihood/employment: change in livelihood (income sources) and employment, including employment rate, assistance to the different APs, especially for women, and vulnerable APs, and seriously-affected households, such as those at risk of impoverishment due to land loss or housing loss;

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(viii) Community development: local economy in resettlement sites, environmental development, neighborhood relations and safety, and public opinions (by gender and age groups) after resettlement;

(ix) Conditions of the vulnerable groups and seriously-affected households: including before and after situations of those people; and

(x) Grievances: number of grievances and effectiveness of grievance redress.

d. Monitoring & Evaluation Method 147. The external M&E agency will use both quantitative and qualitative methods to undertake the M&E such as:

(i) Surveys – questionnaire based surveys based on random sampling with a minimum sample size of 10% of households affected by land acquisition, 20% of households affected by house demolition and 50% of the affected village groups;

(ii) Qualitative interviews and focus group discussions – with project affected persons, village and community representatives, officials in PMO and other government departments that are involved in the resettlement process; and

(iii) Along with written materials, photos, audio and video records, real objects shall also be used.

e. Reporting

148. The RP monitoring report will include:

(i) Summary of findings and conclusion of investigations and evaluation; (ii) Major problems identified (existing and potential); (iii) Recommended mitigation or prevention measures which need to be taken; and (iv) Assessment of previous follow-up actions.

149. Reports will be submitted to FIDC and ADB every six months during the resettlement implementation. After the resettlement activities are completed, annual evaluations will be conducted for 2 years, or until all issues have been successfully resolved. The final evaluation report should summarize monitoring results and should clearly establish whether resettlement has been successfully completed. 150. All reports will be provided in English and Chinese. It should be ensured that information on the progress and status on all aspects of LAR activities will be provided to the external monitor for verification, including records of grievances.

f. Consulting Inputs and Costs 151. National Resettlement (15 person-months). The monitoring of the RP will be managed and coordinated by a national Resettlement Specialist. The specialist shall have a degree in a relevant subject (sociology, anthropology or related subject) with 10 years experience.

16. Terms of Reference for Institutional Capacity Building Consultant (Social Safeguards – National Consultant)

152. To effectively implement the RP it is required that the institutional capacity of the IA is strengthened. A capacity building consultant’s services are required to guide and assist the IA.

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153. The key tasks are the following:

(i) Assist the IA in preparing detailed implementation plans for housing relocation and livelihood restoration;

(ii) Provide training to the IA resettlement staff on ADB’s involuntary resettlement policy requirements;

(iii) Assist the IA in implementing various resettlement components as outlined in the RP and in the detailed implementation plans;

(iv) Assist the IA to enhance the consultation and participation of APs; (v) Provide guidance to the IA in internally monitoring the RP implementation and

preparation of reports; (vi) Provide guidance to the IA in coordinating with various other agencies involved in

RP implementation; (vii) Provide assistance to the IA in strengthening its organizational arrangements to

effectively implement the RP; (viii) Assist the IA to identify gaps in RP implementation and suggest appropriate

solutions in a timely manner; and (ix) Assist the IA to set up and manage the grievance redress mechanism.

154. Consulting Inputs and Costs. She/he shall have at least 10 years working experience, including at least 5 years as a resettlement specialist in similar project assignments in PRC or other countries in the region, as well as formal qualifications in international development or closely related fields. She/he shall fully understand ADB’s involuntary resettlement policy and procedures as well as Chinese policy and legislation on LAR. She/he will have good English written and oral skills. 155. The capacity building consultant’s inputs will be spread intermittently over the life of the project for a total of 6 months. Summary of consultancy input (months) and associated costs are set out below. Table 10 shows indicative staffing levels for the consulting services.

Table 10: Schedule of Consulting Services Capacity Building Specialist NationalCapacity building expert 6Total 6

17. Terms of Reference – Environmental Capacity Building – Wetland Habitat Design Specialist (National Consultant)

156. The Fenggang River Improvement Project will be undertaken as part of the Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project. A qualified firm will be hired to undertake the detailed design. The project will result in the loss of a stream, the Fenggang River, which has some natural features of value for biodiversity. A consultant is required to work with the design team to encourage the integration of ecological design principles to offset losses of biodiversity. A qualified Wetland Habitat Design Specialist will be recruited for 3 months to works with the design team. 157. The Consultant should have a background in ecology (minimum of 10 years) and specific experience of linear wetland habitat design and engineering. The Consultant will undertake the following tasks:

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(i) review available relevant third party data, baseline information prepared as part of the EIA and undertake a field visit with the design team to familiarize with existing conditions, proposed improvement works and biodiversity losses that the design should offset;

(ii) review relevant engineered wetland design case studies and recommend design options for the project to the design team;

(iii) work with the detailed design team to optimize the Fenggang River Improvement works for biodiversity, consider options for: varying channel morphology and flow conditions, soft-engineered bank stabilization solutions; surface water drainage, and erosion management; translocation and/or recreation of native habitats; creation of wetland habitat features of value for nesting, sheltering and feeding birds and animals; and opportunities to enable public interaction, such as viewing platforms and interpretation information;

(iv) work with the detailed design team to prepare outline costs for each measure; (v) consult with relevant stakeholders, such as the EA, IA, Environmental Protection

Department and Water Resources Bureau to agree measures to be adopted and mechanisms for implementation;

(vi) prepare a report on the measures that will be adopted in the detailed design and the agreed mechanisms for implementation; and

(vii) assist detailed design team with incorporating the measures into the design, preparing contractor specifications, outline specific wetland environmental management and monitoring requirements during construction and operation and advise on update of EMP.

18. Environmental Management Training (National Consultant, intermittent

input to be provided prior to start of each construction package)

158. It is proposed that environmental management orientation training be given to all relevant personnel prior to the commencement of each construction package. The course will focus on environmental management responsibilities; and include guidance on the preparation and implementation of contractor’s EMP implementation plan, programme, method statements, environmental audit and reporting. The target audience will include contractors, PMO environmental staff, environmental supervision personnel, and Fuzhou Municipal Government Environmental Protection Bureau staff. 159. The Consultant should have experience of environmental management and monitoring for similar projects (minimum of 10 years) with specific experience of developing, implementing and auditing construction EMPs and delivery of training for Contractors.

160. The Consultant will develop and deliver training on implementation of the EIA and EMP, covering the following:

(i) key requirements of the EIA/EMP; (ii) contractor method statements and EMP implementation plan and programme; (iii) environmental monitoring and audit, checklists and reporting; (iv) institutional set-up for implementation and monitoring of EMP, reporting lines and

roles and responsibilities of the government, supervision consultants, contractor and other relevant agencies; and

(v) grievance redress mechanism and public consultation.

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161. The key outcome of the training will be to prepare the IA, the supervision engineers and the contractors to implement the EMP and to undertake compliance monitoring and reporting in line with the requirements.

19. Terms of Reference for Independent Environmental Verifier (National Consultant, 2 weeks every 6 months to audit site and support preparation of semi-annual environmental monitoring report)

162. An Independent Environmental Verifier will be appointed to support the PMO and Supervision Engineer’s environment personnel in the preparation of the semi-annual environmental management and monitoring reports for ADB and to verify the information presented. Guidance on the format and content of semi-annual environmental management and monitoring reports is included in Appendix 2. 163. The Consultant should have experience of environmental management and monitoring for similar projects (minimum of 10 years) with specific experience of implementing and auditing construction EMPs and sites. 164. The Consultant will undertake the following tasks:

(i) review monthly and quarterly environmental supervision and environmental quality monitoring reports to identify progress with implementation of EMP, key issues and actions over six month period;

(ii) identify non-compliance issues and focal areas for site audit, develop a standardised audit form to document results;

(iii) undertake site audit with PMO and Supervision Engineer’s environmental personnel and environmental quality monitor, as required;

(iv) document results and maintain a photographic record of key issues identified and actions and timescales agreed for resolution;

(iv) review compliance with EMP, highlight areas of good practice and make recommendations on areas where performance can be improved.

(v) support PMO environmental personnel with preparation of the semi-annual environmental management and monitoring report in accordance with ADB requirements.

20. Terms of Reference for Consulting Services for Environmental Quality

Monitoring (National Institute – Lump Sum)

165. An EIA has been prepared for the components. The EIA sets out environmental mitigation measures and environmental quality monitoring requirements. Environmental quality monitoring is to be carried out during the construction and initial operation of the project. 166. The environmental monitoring will involve:

(i) planning a series of surveys and sampling programs for the systematic collection of data/information relevant to environmental assessment and project environmental management;

(ii) conducting a series of survey and sampling programs; analyzing samples and data/information collected, and interpretation of data and information; and

(iii) preparation of reports for submission to the PMO and EA.

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167. The results of the monitoring program are used to evaluate the extent and severity of the environmental impacts against the predicted impacts. 168. Environmental monitoring should have clear objectives, and the survey and sampling program should be custom-designed to focus on data/information actually required to meet the objectives. In addition, the design of the monitoring program has to take into account its practicability considering the technical, financial, and management capability of the institutions that will carry out the program and period of monitoring that will be needed to achieve the objectives. 169. Monitoring Programs. An independent National Institute will be hired to conduct the environmental quality monitoring program. The basic parameters for the proposed environmental quality monitoring programs are outlined below.

Component Location Parameter Frequency Duration Air Quality Sensitive locations

around construction sites – 4 sites

TSP Quarterly - 3 consecutive days

3 years

Noise Noise Monthly - 1 day 3 years Water Quality Fenggang River – 4

points SS, COD, oil/grease

Quarterly - 1 day 3 years

Component

Location, Parameters and Frequency and

Duration

Sample Unit Cost* (CNY)

Samples Estimated Costs

(CNY)

Air Quality As above 900 144

4 sites x 3 years x 4 qtrs x 3 days

129,600

Noise As above 300 144

4 sites x 12 months x 3 years

43,200

Water Quality As above SS – 225

COD – 225

Oil/Grease - 600

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4 sites x 4 qtrs x 3 years

50,400

Miscellaneous Expenses CNY 30,000Total CNY 253,200 USD 40,000

170. Where necessary, monthly monitoring results to be submitted. A full monitoring report is to be prepared and submitted quarterly. Quarterly monthly reports to be submitted EA in English and Chinese languages.

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171. Qualified independent monitoring consultants will be contracted by the PMO to implement the environmental quality monitoring. The Consultant will report directly to head of PMO.

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VII. SAFEGUARDS

A. Environment

172. Environmental Management. An EIA report was prepared for the Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project. The EIA report contains a detailed EMP, which prescribes a set of measures to address the adverse environmental and social impacts of the project. In addition to establishing mitigation measures and implementation responsibility the EMP will also include monitoring mechanisms to ensure compliance with EMP requirements and environmental regulations of the PRC. The EIA includes a grievance redress mechanism to provide the framework for addressing environmental concerns. This section outlines:

(i) Implementation Arrangements (ii) Bidding Document and Contract Provisions (iii) Environmental Supervision of Environmental Plan Implementation (iv) Environmental Quality Monitoring Requirements (v) Environmental Monitoring Reporting

173. Implementation Arrangements. The responsibilities for environmental management are outlined in Table 11.

Table 11: Environmental Management Institutional Responsibilities Institutions Responsibility Note Fuzhou Municipal Government Executing Agency for the Project and

through its Implementing Agency, the Fuzhou City Investment and Development Company, it will ensure that environmental management is implemented as required and report to the Steering Committee and ADB.

Project Management Office

The PMO will reside within the Fuzhou City Investment and Development Company (FIDC). The PMO through the supervising engineer (SE) will be responsible for overall contract administration and day-to-day project supervision including environmental management. Project design and construction phase environmental management; ensure enforcement of environmental requirements in the tender documents and the mitigation measures. Prepare semi-annual Environmental Management and Monitoring Plan for submission to ADB

Supported by designated environmental staff

The Supervising Engineer Supervise environmental management

system of the contractors, and provide corrective instructions; review the EMP implementation by the contractors; and report EMP implementation status to the PMO/FIDC on environmental inspection and monitoring results.

Supported by full-time environmental supervision staff

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Institutions Responsibility Note Contractors

Incorporate environmental requirements into bidding and implementation program. Preparation of environmental management activities into the construction program, environmental performance records and submittal of regular environmental reports and records. In the technical specification for the civil works contract, activities to protect environment will be described. During construction, contractors will strictly implement the Contractor’s EMP, undertake self-check activities, and fully cooperate with the external environmental inspectors.

Each contractor should appoint and environmental officer

Environmental Quality Monitoring Consultant

All environmental quality monitoring.

Independent Environmental Verifier

Site audit, verification and support for preparation of semi-annual environmental management and monitoring reports to be submitted to ADB by Executing Agency.

174. Bidding Documents and Contracts. The project EA shall cause the project IA to ensure that all bidding documents and contracts for Works contain provisions that require contractors to: (a) comply with the measures relevant to the contractor set forth in the EIA and the EMP, and any corrective or preventative actions set forth in Environmental Monitoring Reports. 175. In particular, the IA needs to include in the bidding documents and contracts, requirements that the Contractor will be responsible for preparing of specific environmental management plan (Contractor’s Environmental Management Plan) based on the EMP outlined in the EIA, prior to the commencement of construction activities. The contract should specify that the contractor is to periodically (e.g., monthly) report on the implementation of Contractor’s Environmental Management Plan. 176. Contractor environmental specifications will be included in all civil works contracts. The Contractor Environmental Specifications (see Appendix 1) are standard Environmental Clauses and sub clauses that are applicable to all general infrastructure construction. The objective of these clauses is to reduce and manage all potential environmental impacts caused by the construction activities. The clauses have been developed by the PPTA consultants in close association and agreement with Government Agencies and International Organizations (outside the PRC). They are applicable (with any necessary modifications) to all infrastructure development included in Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project. Preferably these specifications should be included into the standard Contractor Specifications included in the Contract between the IA and the Contractor. If not included they could be used as advisory recommendations. 177. Environmental Supervision of the Environmental Management Plan. The IA through the PMO is responsible for environmental supervision of the implementation of the EMP. The EMP is found in Appendix 1 of the EIA. The PMO Construction Supervision Engineer, supported by trained environmental management staff, will be responsible for supervision of the implementation of the EMP. An independent Environmental Verifier will also be appointed to carry out site audits and to provide support for preparation of semi-annual environmental management and monitoring reports to be submitted to ADB.

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178. Environmental Quality Monitoring. The EMP includes noise, air quality, and water quality monitoring requirements during the construction phase. An independent National Institute will be hired to conduct the environmental quality monitoring program. 179. Grievance Redress Mechanism (GRM). A GRM was developed by ADB as part of the EIA to provide a framework for resolving informal and formal complaints about environmental performance. The EA will be responsible for implementing the GRM in line with ADB requirements as set out in the EIA. 180. Reporting. The Environment supervision team will prepare monthly environmental reports for submission to the PMO. The Independent Environmental Verifier will be appointed to support the PMO and Supervision Engineer’s environment personnel in the preparation of the semi-annual environmental management and monitoring reports for ADB. B. Resettlement 181. Resettlement Impacts. The four components of Jiangxi Fuzhou Urban Infrastructure Improvement Project will require a significant amount of LAR. The project is classified as Category A for involuntary resettlement.12 The project will acquire 216.57 hectares (ha) of land that includes 153.1 ha of farmland. LAR will affect a total of 7,461 persons in 1,843 households including 2,450 persons in 569 households affected by house demolition and relocation. The project does not require any temporary acquisition of land. A total of 5,550 persons will be significantly affected by physical displacement or will lose more than 10% of their land and other productive assets. FIDC as project IA will be responsible for LAR. 182. Resettlement Sites. The socio-economic analysis of the project area indicates that though a large number of affected people identify themselves as farmers, the income generation from farming activities is low and the majority of income is derived from non-farming sector employment. The focus of resettlement planning therefore has been to integrate the affected persons into the larger area development program so that they will benefit from improved living conditions, higher property values, and better employment opportunities. Two resettlement sites have been identified. At one site housing plots will be distributed to the affected people where they will self construct their houses. At the second site, the EA will get apartments constructed and will provide exchange houses for those affected people who choose this option of resettlement. The EA will ensure that the resettlement sites are developed properly by leveling the ground, soil treatment and laying down a drainage system to avoid flooding. The EA will also ensure that the resettlement sites are provided with basic civic amenities such as drinking water, electricity, roads and sewage system. 183. Resettlement Cost and Funding. The total budget for LAR of the project is estimated at CNY418.22 million, which includes basic compensation and land acquisition cost, and various taxes and fees. It accounts for 29.3% of total project cost. Among them, the cost of resettlement site development is about CNY76.3 million.13 It is anticipated that the LAR will start in October 2012 and be completed by the end of May 2016. The PMO will need to guarantee to supplement the resettlement budget, as may prove necessary, to meet any shortfall which emerges in achieving the resettlement objectives.

12 Resettlement Plan (accessible from the list of linked documents in Appendix 2). 13 Here, the resettlement housing site cost is the lowest estimate based on assumption that all relocated households

would select housing plot rehabilitation. If assuming certain portion of relocated households will select property exchange option, the resettlement housing cost will be substantially higher than current estimate.

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184. RP Implementation Arrangements. In order to implement the RP in a smooth and effective manner, a resettlement organizational network from higher to lower governmental levels will established and will be responsible for detailed planning, coordination, implementation and monitoring of resettlement activities. The Fuzhou Investment and Development Company (FIDC) is the IA for the project, while the EA is FMG. FIDC will assume overall responsibility on behalf of FMG for the implementation of LAR, including planning, implementation, financing, and reporting. Working closely with Fuzhou City Land Resources Bureau and Lichuan District Resettlement office, FIDC will also take the primary responsibility for resettlement consultation, implementation, and timely delivery of entitlements. To ensure smooth implementation, the staff in charge of LAR will undertake training on resettlement implementation organized by FIDC. The resettlement implementation schedule is prepared based on the local procedures for land acquisition and demolition approvals, which will be integrated with the construction timetable. The award of civil works that cause involuntary resettlement will be conditional upon the agreement and approval of resettlement sites. 185. Vulnerable Groups. The EA/IA will pay special attention to the vulnerable groups’ resettlement. For economically vulnerable people, including elderly living alone, disabled, female headed households, and poverty households, the project will provide additional support in form of additional financial and material support, monthly living allowances, priority in training and in finding employment. The affected households include those who are already poor and vulnerable and whose vulnerability will be enhanced by impacts and risks caused by LAR. During the detailed measurement survey, the vulnerability conditions of these groups have been assessed and specific type of assistance determined. The specific entitlements will be reflected in the final RP and will be included in the household agreement. 186. Affected Persons’ Participation and Consultation. Effective resettlement and rehabilitation requires active participation of affected people. The IA will ensure that the APs are continually informed and consulted about the project benefits, adverse project impacts, compensation and entitlements, livelihood restoration schemes and the procedures set out to redress affected peoples’ grievances. The existing consultation and participation measures will be strengthened and a consultation schedule indicating timings, methods, documentation procedures and incorporation of affected peoples’ opinion in resettlement and implementation will be developed and will be reflected in the final RP. 187. Grievance Redress Mechanism. The EA will establish a mechanism to deal with the grievances of the affected persons. Such grievances may derive from measurement of asset losses; surveying, statistics and computation errors; compensation standards and entitlements including the methodology used for calculating these entitlements; preparedness and suitability of resettlement sites; and delays faced during the implementation of RP. The agreed GRM provides a clear and transparent mechanism and has been publicized to the affected persons. If the GRM process is not meeting the requirements of APs, at any time they may take their case to the civil courts, in accordance with the Civil Procedures Act. The GRM process will be utilized for all project related grievances. 188. Resettlement Plan Finalization. The RP has been finalized based on a detailed measurement survey (DMS) as required. The final RP based on DMS, was disclosed to affected persons (APs) and uploaded on ADB’s web site. 189. Resettlement Capacity Building. Adequate and trained staff is essential to undertake the implementation of RP. The IA will ensure that adequate number of staff is allocated with necessary office space and equipments at the PMO. The EA/IA will also establish a coordination mechanism among various agencies required to be involved in the RP

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implementation. The PMO will engage a social safeguard specialist to assist with capacity building and resettlement management training of PMO staff and local officials. 190. Monitoring and Reporting. The plan for internal and external M&E is included in the RP. The IA through the PMO will be responsible for internal monitoring and supervision, and reporting to higher levels and ADB. The IA will seek support of a consultant for effective internal monitoring and reporting (detailed TOR is in Section VI). The RP implementation is also monitored and its effectiveness evaluated by an external monitor. The IA will engage an independent external monitor in accordance with the ADB procedures. The detailed TOR for the external monitor is included in the RP and PAM, Section VI. The monitor will conduct a baseline survey prior to resettlement and will provide ADB and PMO copies of the M&E reports twice a year during resettlement implementation and once a year after resettlement completion. 191. Resettlement Schedule. The project will be implemented on the basis of annual work plans for civil works on all the four project components over a five-year period from 2013 to 2017. Therefore, it was agreed that each year the PMO will submit an annual Resettlement Implementation Plan based on the final design to ADB for its concurrence prior to award of civil works contracts for the related civil works. These plans will be disclosed to the relevant affected persons prior to signing compensation and/or house relocation agreements. 192. Policy Framework and Implementation Arrangements. The RP was prepared in accordance with policies at national, provincial, and municipal levels related to land, as well as ADB’s SPS (2009). The resettlement principles established for project subcomponents include (i) avoid involuntary resettlement wherever possible; (ii) minimize involuntary resettlement by exploring project and design alternatives; (iii) enhance, or at lease restore, the livelihoods of all displaced persons in real terms relative to pre-project levels; (iv) improve the standards of living of the displaced poor and other vulnerable groups (at least to minimum standards); (v) compensation will be based on replacement cost of lost assets; (vi) compensation and entitlements provided to APs will be adequate to improve their living standard; (vii) all APs will be provided with resettlement assistance and fair compensation; (viii) all APs will be informed of the eligibility, compensation standards, livelihood, and income restoration plans, and project schedule to ensure that they will be able to participate in the RP implementation process; (ix) no land should be acquired unless replacement land or sufficient compensation for resettlement is provided to AP; (x) the IA and an independent third party will monitor compensation and resettlement work; (xi) vulnerable groups should receive special assistance to ensure they can live a better life and the APs will benefit from the project; (xii) the RP will be combined with the overall municipal planning; and (xiii) the resettlement budget covers all aspects of compensation and rehabilitation assistance and is part of the overall project budget. C. Indigenous Peoples 193. FMG will ensure that the project does not have any environmental, indigenous peoples or involuntary resettlement impacts, all within the meaning of ADB’s SPS (2009). In the event that the project does have any such impact, FMG shall take all steps required to ensure that the project complies with the applicable laws and regulations of the PRC and with ADB’s SPS (2009).

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VIII. GENDER AND SOCIAL DIMENSIONS

A. Gender Action Plan

194. In order to maximize positive gender impacts of the project, the project has been designed to meet ADB’s effective gender mainstreaming categorization, and a project GAP has been prepared. GAP focuses on: (i) ensuring women’s equitable participation in project-related public consultation, (ii) incorporating gender-responsive physical design features in the design of urban transport infrastructure, (iii) promoting increased employment opportunities for women, and (iv) building EA/IA institutional capacity for gender mainstreaming. Project Output Activities and Performance Indicators/Targets Responsibility

Output 1: Bus Rapid Transit (BRT) system

- BRT system physical design will include: Priority seating for people with special needs(i.e., pregnant

women, parents with young children or prams, elderly, and people with disability) in all buses and stations

Safe pedestrian access, including for people with special needs

Installation of ‘help buttons’ and security cameras on all BRT buses and at all stations

Well-lit buses and bus stations - Employ at least 25% women in new jobs including BRT drivers, ticketing and fare collection works, administration work) - Ensure re-employment of female bus drivers from pre-existing bus routes which are replaced by the BRT system - Ensure equal pay for work of equal value for all BRT jobs

EA/IA, Design Institute, Contractors, Municipal Bus Company, and ACWF

Output 2: Urban transport hub and bus terminal

- Transport hub and bus terminal physical design will include: Priority seating in waiting areas and accessible walkways for

people with special needs(i.e., pregnant women, parents with young children or prams, elderly, people with disability)

Installation of ‘help buttons’ in key locations Well-lit areas in and around the hub and terminal Higher capacity female toilets and bathrooms - Employ at least 30% women in all kind of new jobs (e.g., terminal attendants, cleaners)

EA/IA, Design Institute, Contractors, Municipal Bus Company, and ACWF

Output 3: Fenggang River greenway

- Provide adequate number of male/female toilets in the greenway - Ensure well-lit paths around and within the greenway after dark - Employ at least 50% women in greenery maintenance and landscaping jobs

EA/IA, Design Institute, Contractors, Responsible Municipal Bureau, and ACWF

Output 4: Station access roads

- Employ at least 20 % women in all types of new jobs at equal pay for work of equal value - Ensure pedestrian walkways along access roads and crossings are accessible and safe - including for people with special needs - and have sufficient roadside lighting

EA/IA, Design Institute, Contractors, and ACWF

Output 5: Institutional strengthening and capacity building

- Recruit gender consultant (s) to support GAP implementation - Appoint a project staff responsible for gender mainstreaming and GAP implementation and reporting. - Provide GAP orientation/training to key EA/IA staff - Provide training for bus drivers and conductors on women’s safety needs

EA/IA, Municipal Bus Company

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Project Output Activities and Performance Indicators/Targets Responsibility

Gender design features of Resettlement Plans

- Ensure at least 50% female participation in public consultation - Include 50% women in livelihood restoration training for affected people. To reach these targets IA will publicize these provisions during public consultations and will encourage the women to participate in the training. - Ensure that women and men are equally entitled to new house registration, and both names are reflected on titles if requested - Provide additional support to women whose farmland becomes remote from their home due to the displacement (e.g., transport allowances, training priority)

EA/IA/WF/ Village Committees Resettlement Bureau/ WFs/Civil Affairs Bureau/Jinchao Development District Management Committee/Local Town Governments

B. Social Development Action Plan

195. In order to address various impacts caused by the project and enhance benefits for local affected communities, an SDAP has been developed, which was prepared jointly by the FIDC, related government agencies, and local governments, with the assistance of the project preparatory technical assistance consultants. The SDAP was reviewed by key stakeholders including various government agencies, such as local human resources and social security bureau, education bureau, health bureau, poverty alleviation office, women’s federation, and representatives of local communities. Their input has been valuable in the preparation of the plan. 196. The purpose of the SDAP is to ensure that important social and poverty issues are addressed during the implementation of the project. Any adverse impacts need to be avoided or mitigated, and project benefits are inclusive. 197. The SDAP has focused on issues related to directly affected people, vulnerable people, gender, and local social development. Measures to address these issues have been formulated based on social analysis and consultation with stakeholders. The proposed mitigation and enhancement actions can be grouped into three types: (i) project benefits and enhancement measures that are under direct control of the project implementing agencies; (ii) mitigation measures to address social impacts and risks caused by the project, and (iii) complementary enhancement measures that can be taken by local government to increase the mutual benefits derived from the project construction or operation. The details of the SDAP include the proposed actions, target groups, implementing agencies, timing, funding source and monitoring indicators. The proposed social enhancement and mitigation measures will include the following:

(i) traffic safety measures through better road safety facilities, driver training program, and community awareness program on traffic safety including schools (target children);

(ii) offer permanent employment opportunities from road department and landscape department;

(iii) improve access for local communities, such as setting up new bus lines linking new area and downtown;

(iv) provide health training for workers during the construction through both Center for Disease Control and project sponsor;

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(v) protect local communities from construction disturbances and ensure safety through dust control, construction safety enhancement, and measures included in EMP; and

(vi) education, skill enhancement and training, income, and livelihood restoration strategies for the affected people (Section V of the Resettlement Plan).

77Table 12: Social Development Action Plan

Proposed Actions Target Group(s) Lead and Supporting Agencies Timing

Funding Requirements Monitoring Indicators

A. Project Benefits and Enhancement Measures 1. Traffic safety: • Improved road safety facilities

and signage during the design and construction period

• Ongoing driver training programs • Increased community awareness

programs • Incorporation of road safety

measures into project design • Provision for inclusion of road

safety measures in bidding documents

500,000 residents in the project area

L: Fuzhou Investment Company, Traffic Police,

S:Local government/Contractors

20012–2015 Project budget • Traffic accidents– The external monitoring to conduct random surveys with commuters and road users.

• Who is involved in accidents – pedestrians, cyclists, and motor vehicles.

2. Local employment for street landscaping and road cleaning and maintenance

Laborers in the six villages; priority will be given to the poor and women

L: Fuzhou City Construction Bureau and Fuzhou Landscape Management Bureau

S: Local government and village committee

2014 and after

Regular management costs

• Number of local people (vulnerable groups and women) employed

• Wages paid to local people

3. Improve access to the new urban area for social services

• Establish bus line and bus stops for the new residential area to the city downtown

All the villages near the new railway station areas

L: Fuzhou transport bureau

S: Fuzhou bus company

2014 and after

Budget allocated by the Public Transit Company

• Number of bus stops and bus lines as well as passenger numbers

B. Mitigation Measures to Address Social Risks 4. Health training including on

HIV/AIDS for workers during the construction period

• Center for Disease Control (CDC) provides training for worksite health promoters

• Health promoters provide training for all workers and managers and subcontractors

• Provide sanitation facilities at construction sites

• Provide manuals, posters, and drawings

All project construction workers

L: Health Bureau and CDC

S: Contractors, and local governments.

2012–2015 Awareness training costs for workers are included in contract costs. CDC costs included in Department of Health budget

• Number of manuals, posters, and drawings distributed

• Number of training sessions and trainees

• Behavioral changes (interviews with relevant agencies and workers)

78 Proposed Actions Target Group(s) Lead and Supporting Agencies Timing


5. Protect local communities from construction disturbances and ensure safe construction practices

• Dust control to avoid pollution • Construction safety

enhancement, including temporary road traffic control (e.g., providing safe road conditions and proper warning signs)

• Limit night-time construction and adherence to proposed noise, dust and vibration standards

• Avoid and wherever damaged reconstruct public utilities such as water and electric supply, drainage and irrigation canals.

• Taking proper measures for bus line development to reduce the disturbances to the travel of nearby residents

• Develop a grievance redress mechanism to deal with the complaints of people within the project zone.

Villages close to the road

L: Fuzhou Investment Company

S: Contractors, Environment Bureau, and local governments

2012–2015 Included in project cost (see EMP and RP)

• Number and resolution of complaints

6. Livelihood training to assist income recovery for people affected by land acquisition and resettlement

• Training in technical, vocational and non-farming employment skills with special support to poor and women, priority in employment, and special funds for vulnerable groups (Reference RP)

• Provide assistance to the APs to find employment with enterprises located within Jinchao Economic Development District (Reference RP)

• Give priority to local labor

Affected households, vulnerable groups

L: Human Resource and Labor Security Bureau, Poverty Alleviation Office, and local governments labor and social security department and agriculture office

2012–2013 and after

Project and local government funds (refer to RP) Agriculture Bureau: Sunshine Program Human Resource and Labor Security Bureau: Jinlanling Program Poverty Alleviation Office: Yulu Program

• Number and type of training sessions, and number of participants (by gender)

• Number of vulnerable households and support received

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Proposed Actions Target Group(s) Lead and Supporting Agencies Timing


(especially persons losing land and labor from poor villages - Labor bureaus will identify suitable workers for contractors

• Use local construction materials (e.g., rock, gravel, cement) and contractors, wherever possible

• Use locally provided services and products such as rental, food and beverages and other daily necessities

7. Promote non-farming employment • Promote information and training

for non-farming jobs (local and migrant jobs)

• Provide training for migrant laborers on labor law, contracts, and rights issues

• Ensure that the project employee can receive their wages on time and work in safe conditions

• Legal aid for these rural workers

All people affected – targeting women, young adults, and the poor

L: Human Resource and Labor Security bureaus

S: Local town government

2012–2013 and after

Above ongoing government training programs

• Number of jobs created

• Number of new migrant laborers

• Number of employers involved

• Number of migrant laborers (by gender) trained

• Number of cases of legal aid

8. Education risks of school age children due to the displacement

• District and town or street government will discuss the issue with the education bureau and related schools and address the issue

School age children in the six villages

L: Fuzhou Education Bureau, Jinchao Management Committee

S: Chonggang town and Zhonglin Street office

2012 Local government budget

• Number of students dropping out of school

• Number of rural students transferred to city schools

9. Transport services

• Bus stop improvement - better shelter and seating arrangements especially for elderly and other needy commuters, better cleanliness and hygienic conditions

• Easy accessibility with ramps for people with disability, mothers with prams and zebra crossings with signage for commuters to cross road to the BRT stops.

• Bus timetables and information at

500,000 residents in the project area

EA/IA, Design Institute, Contractors, Municipal Bus Company,

City transport budget • Traffic satisfaction surveys

80 Proposed Actions Target Group(s) Lead and Supporting Agencies Timing


the stops

• Enhancing mobility and safety for two wheelers and pedestrian traffic (developing some provisions that these modes of transportation/travel should not be pushed out of the spaces they occupy)

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IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION

A. Project Design and Monitoring Framework

Design Summary Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms

Assumptions and Risks

Impact An efficient, inclusive, and sustainable urban transport system in Jiangxi Fuzhou

Share of person-trips by public transport increased from 9.1% in 2011 to 18% in 2020 Percentage of railway passengers using BRT 30% by 2020 (2011 baseline: 0) Average concentrations of carbon monoxide and nitrogen dioxide in Fuzhou staying at current levels until 2020a

Bus operator annual statistics Bus operator annual statistics Annual report of the Fuzhou Environmental Protection Bureau

AssumptionsThe Fuzhou Urban Master Plan, 2008–2020 implemented Strong government commitment to promoting the public transport system Bus services increase with population and economic growth Railway and main station construction completed on time

Outcome Efficient multimodal access to the new main railway station

Average bus speeds on BRT corridor increased to 26 km/hour by 2018 from 11 km/hour in 2012 Average age of the bus fleet reduced from 8 to 6 years in 2018 Transfer time between BRT bus terminal and railway station platform less than 10 minutes by 2018 Flood frequency reduced from annual to once in 20 years

BRT operator annual statistics BRT operator annual statistics Survey Annual report of the Fuzhou Environmental Protection Bureau

Assumption Railway having adequate capacity for both freight and passenger services Risks Delay in constructing the long-distance bus terminal and the provision of long-distance bus services Implementation delays in the operation of the new railway

Outputs 1. BRT system 2. Urban transport hub 3. Fenggang River greenway

12.2 km BRT system operating by 2015 Lighting, security cameras, and help buttons installed in all BRT stations and vehicles to ensure the safety of women and other vulnerable users Priority seating for people with special needs (pregnant women, parents with young children in prams, the elderly, people with disabilities) in all BRT buses and stations New bus and taxi terminals and support facilities constructed by 2014 Lighting, security cameras, and help buttons installed in bus terminal to ensure the safety of women and other vulnerable users 4 km greenway and embankment constructed by 2015 Landscaping and other park facilities

Project progress reports Project progress reports Project progress reports Project progress reports Project progress reports Project progress reports Project progress reports

Assumption Timely provision of counterpart funds Risk International commodity prices increasing significantly

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Design Summary Performance Targets and Indicators with Baselines

Data Sources and Reporting Mechanisms

Assumptions and Risks

4. Station access roads 5. Institutional strengthening and capacity building

constructed by 2016 50% of the greenery maintenance and landscaping jobs filled by women 10 km of urban class 2 roads and related infrastructure constructed by 2015 Staff of executing and implementing agencies and PMO trained on project management, PPMS, procurement, disbursement, safeguards, and gender requirements Agencies in Fuzhou trained on traffic management, road safety, and BRT operation and management BRT drivers and conductors trained on women’s safety needs

Project progress reports Project progress reports Project progress reports Project progress reports Project progress reports

Activities with Milestones Inputs 1. BRT system 1.1. Construct BRT route, station, terminal, and parking area by June 2014. 1.2. Implement BRT traffic engineering work by June 2014. 1.3. Install BRT station ticketing system and operation system by December 2014. 1.4. Purchase BRT buses and put them in operation by December 2015. 1.5. Purchase bus maintenance equipment by December 2015. 2. Urban transport hub 2.1. Commission bus and BRT terminal by December 2014. 2.2. Construct bus company offices and bus and BRT terminal by June 2015. 3. Fenggang River greenway 3.1. Construct greenway and embankment by June 2015. 3.2. Landscape section 1 by December 2016. 3.3. Landscape section 2 by December 2017. 4. Station access roads 4.1. Construct Waihuan road by June 2014. 4.2. Construct Zhanqian road by December 2014. 4.3. Construct Gandong road by June 2015. 4.4. Construct Jinchao road by June 2016. 5. Institutional strengthening and capacity building 5.1. Recruit international consulting firm by June 2013. 5.2. Train executing and implementing agencies and PMO on project management,

PPMS, procurement, disbursement, safeguards, and gender requirements by December 2013.

5.3. Train agencies in Fuzhou on traffic management, road safety, and BRT operation and management by December 2015.

5.4. Train BRT bus drivers and conductors on women’s safety needs by December 2015.

5.5. Supervise the implementation of the resettlement plan, environment management plan, gender action plan, and social development action plan from 2012 to 2016.

ADB: $100 million

Item Amount ($ million)

Civil works 86.12 Equipment 9.14 Institutional strengthening and capacity building

1.44

Interest during construction 3.30

Government: $126.46 million

Item Amount ($ million)

Civil works 15.97 Land acquisition and resettlement 66.39 Project design, management, and supervision 11.19 Contingencies 32.91

ADB = Asian Development Bank, BRT = bus rapid transit, km = kilometer, PMO = project management office, PPMS = project performance monitoring system. a Baseline levels will be recorded during loan inception mission. Source: Asian Development Bank.

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B. Monitoring

198. Project performance monitoring. The PPMS indicators, their relevance, and monitoring practicalities will be discussed with the PMOs, IAs and other project beneficiaries during project implementation. Disaggregated baseline data for output and outcome indicators gathered during project processing will be updated and reported quarterly through the EA's quarterly progress reports and after each ADB review mission. These quarterly reports will provide information necessary to update ADB's project performance reporting system. At the start of implementation of the project, the PMO and the project management teams, with the assistance of the project implementation consultant, will develop comprehensive PPMS procedures to generate data systematically on the inputs and outputs of the components, as well as the indicators to be used to measure the project impact. 199. Compliance monitoring. The compliance status of loan and project covenants will be reported and assessed through the semi-annual progress reports and verified by ADB review missions. 200. Safeguards monitoring reports. IA must submit semi-annual Environmental Monitoring Reports to ADB and disclose relevant information from such reports to affected persons promptly upon submission. If any unanticipated environmental and/or social risks and impacts arise during construction, implementation or operation of the project that were not considered in the EIA and the EMP, the IA promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan. Guidance and the content format for the environmental monitoring report is provided below in Appendix 2. 201. The IA, Fuzhou Investment Development Corporation will hire a qualified and experienced external expert under a selection process and TOR acceptable to ADB, to verify the monitoring information in the report. The environmental verifier will visit the site to ensure the EMP implementation. The Environment Verifier’s report including the review activity outline, review results, and its recommendations will be attached to the semi-annual environment report for submission to ADB. 202. The IA, Fuzhou Investment Development Corporation will hire a qualified and experienced external expert under a selection process and TOR acceptable to ADB, to monitor the implementation of the RP. The monitor will use a mix of methods such as review of records and internal monitoring reports of the IA, interviews with the IA officials responsible for RP implementation, site visits, and consultations with the APs. The external monitoring report including recommendations will be submitted to the ADB semi-annually. 203. Gender and social dimensions monitoring. GAP and SDAP M&E will be incorporated into the overall M&E plan for the project. The gender specialist consultant(s) will work with the PMO and IA staff to orient them on GAP and SDAP requirements and develop a detailed implementation and monitoring plan for gender activities. The PMO will assign a staff member gender focal point to be responsible for gender mainstreaming, and GAP implementation and reporting. The gender specialist consultant(s) will provide guidance to this staff gender focal point for drafting of the first project gender plan implementation progress report, and review the subsequent reports. Updated information on the status of GAP implementation should be included in all project progress reports. ADB staff with expertise in gender and social issues will participate in the midterm review.

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C. Evaluation

204. In addition to regular monitoring, project performance will be reviewed at least once a year jointly by ADB, the government, and FMG. The review will assess implementation performance and achievement of project outcomes and outputs, assess financial progress, identify issues and constraints affecting implementation, and work out a time-bound action plan for their resolution. ADB, the government, and FMG will conduct a midterm review to assess implementation status and take appropriate measures and the continuing viability of the project. Within 3 months of physical completion of the project, the FMG will submit a project completion report to ADB. D. Reporting

205. The EA will provide ADB with (i) quarterly progress reports in a format consistent with ADB's project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator's performance targets, (b) key implementation issues and solutions, (c) updated procurement plan, and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the project. To ensure projects continue to be both viable and sustainable, project accounts and the EA audited financial statements, together with the associated auditor's report, should be adequately reviewed.

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Table 15: Reporting Plan Reports From To Frequency of

Reporting Construction Phase Internal monitoring and inspection Internal monitoring reports by

construction contractors Contractors IAs Monthly

Monthly internal monitoring reports by IAs IA PMO Local EPB

Monthly

Semi-annual internal environmental monitoring and inspection reports based on the monthly reports

Supervision Consultant

PMO Twice a year

External environmental quality monitoring

External environmental quality monitoring reports

EMC on behalf of local EPB (funded by IA)

Local EPB PMO

Monthly Record Quarterly Report

Semi-annual environment monitoring reports

Semi-annual environment monitoring reports consolidating all the internal and external reports

PMO, IEV ADB Twice a year

EMP compliance verification Verification Reports of EMP compliance

IEV ADB, PMO, IAs

Twice a year

Internal resettlement and social monitoring report

Resettlement progress by the IA as part of the project progress report.

EA/IA ADB Quarterly

Semi-annual external resettlement and social monitoring report

Independent resettlement monitoring and review of resettlement progress report of IA

EM IA

ADB Semi-annual

Resettlement completion report (provided for each resettlement plan)

Consolidated review of all the external monitoring reports and EA/IA views on resettlement implementation

EA/IA ADB On resettlement completion

Progress of social development action plan and gender action plan

Progress of implementation of the SDAP and GAP

EA/IA ADB Semi-annual

Post-Completion Annual external resettlement evaluation report

Evaluation of project impacts and outcomes

EM ADB Annual (For two years following the completion of LAR activities)

Project completion report Evaluation of project impacts and outcomes

PMO ADB Following completion of physical works

ADB = Asian Development Bank, IEV = independent environmental verifier, EM = External Monitor, EMC = Environmental Monitoring Centers, EMP = environmental management plan, EPB = Environment Protection Bureau, IA = implementing agency, PMO = Project Management Office.

E. Stakeholder Communication Strategy

206. The PMO with support of supervision consultants will undertake consultations with key stakeholders. Communication with stakeholders will be managed by the PMO social and environmental monitoring specialists.

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X. ANTICORRUPTION POLICY

207. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the project.15 All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the EA and all project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the project.16 208. To support these efforts, relevant provisions are included in the loan agreement and the bidding documents for the project. The ADB's Anticorruption Policy (2000, as amended to date) was explained to and discussed with the EA and IA. Consistent with its commitment to good governance, accountability and transparency, ADB reserves the right to investigate directly any alleged corrupt, fraudulent, collusive, or coercive practices relating to the project. In particular, all contracts financed by ADB in connection with the project shall include provisions specifying the right of ADB to audit and examine the records and accounts of the EA and IA, and all contractors, suppliers, consultants, and other service providers related to the project.

15 Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf. 16 ADB's Integrity Office web site is available at: http://www.adb.org/integrity/unit.asp.

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XI. ACCOUNTABILITY MECHANISM

209. People who are, or may in the future be, adversely affected by the project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted projects can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should make a good faith effort to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.17

17 For further information see: http://www.adb.org/Accountability-Mechanism/default.asp.

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XII. RECORD OF PAM CHANGES

210. All revisions/updates during course of implementation should be retained in this Section to provide a chronological history of changes to implemented arrangements recorded in the project administration manual.

No. PAM Changes/Updates

Dates Notes

1 Initial draft 15 May 2012 Agreed at loan fact finding mission

2 Agreed draft 6 September 2012 Agreed at loan negotiations

Updated and confirmed by: Mr. Zhou Guoping Mr. Steven P. Lewis-Workman General Manager Senior Transport Economist Fuzhou Investment and Development Company, Ltd. East Asia Department Fuzhou Municipal Government Asian Development Bank

Appendix 1 89

ENVIRONMENTAL MANAGEMENT AND MONITORING DURING CONSTRUCTION

I. CONTRACTOR ENVIRONMENTAL SPECIFICATIONS A. Introduction 1. The following are standard Environmental Clauses and sub clauses that are applicable to all general infrastructure construction. The objective of these clauses is to reduce and manage all potential environmental impacts caused by the construction activities. The clauses have been developed by the consultants in close association and agreement with Government Agencies and International Organizations (outside the PRC). They are applicable (with any necessary modifications) to all infrastructure development included in Jiangxi Fuzhou Urban Integrated Infrastructure Improvement Project. Preferably these specifications should be included into the standard Contractor Specifications included in the Contract between the Implementing Agency and the Contractor. If not included they could be used as advisory recommendations. B. General 2. Description:

(i) This Section covers the provision of environmental countermeasures and actions that are needed to perform any civil works required under the Contract. In most cases the clauses have been extracted from other Sections of these Specifications and are included here to ensure good environmental awareness and compliance during all construction activities.

(ii) The Contractor shall take all reasonable steps to protect the environment (both on and off the Site, including base camp and other installations under the control of the Contractor) and to limit damage and disturbance to people and property resulting from pollution, noise and other results of his operations. The Contractor must ensure that all the Contractors transportation and quarrying activities are undertaken in an environmentally acceptable manner as follows: All quarries and borrow pits must have specific environmental and regulatory approvals from local and provincial government, haul routes must be approved by local government in consultation with the communities, all haul vehicles must be maintained and driven in accordance with manufacturers recommendations.

(iii) As a means of minimizing environmental disturbance to all nearby communities all construction and transportation activities must be confined to the hours of operation as defined in the relevant Contract Data, unless otherwise approved by the Engineer of the Supervision Consultants.

(iv) In order to ensure the effective implementation of all the Environmental Safeguards included in this section the Contractor shall complete columns 2 and 3 of the Environmental Management and Monitoring Plan (EMMP) prior to or at the Pre-Construction meeting. This EMMP is referred to in (e) below and included in Appendix 1. The EMMP shall cover all aspects of the Construction activities at the worksite and all other sites controlled by the Contractor.

(v) In order to assist in ensuring the effective implementation of all the Environmental Safeguards referred to in this section the Engineer of the Supervision Consultants shall complete on a monthly basis columns 4, 5, 6 and 7 of the Environmental Management and Monitoring Plan identifying for each subclause of these specifications the adverse environmental activities or

90 Appendix 1

environmental omission, details of those activities and omissions, and activities carried out to rectify or remedy that omission. The recommended format of the Environmental Management and Monitoring Plan (EMMP) is attached as Appendix 1. On completion of columns 4, 5, 6 and 7 a copy shall be submitted to the Contractor for his immediate action where necessary.

3. Related Work Specified Elsewhere:

(This subsection should list all other sections in the Specifications where environmental matters are referred to. The following list is indicative and will need to be completed with specific section numbers when other sections are made available.)

(a) General Conditions of Contract : relevant Clauses

(b) Mobilization : Section …. (c) Field Offices and Facilities : Section …. (d) Transportation and Handling : Section …. (e) Traffic Management and Safety : Section …. (f) Materials and Storage : Section …. (g) Cleaning : Section …. (h) Relocation of Existing Utilities and Services : Section …. (i) Ditches and Waterways : Section …. (j) Culverts and Concrete Drains : Section …. (k) Excavation : Section …. (l) Fill : Section …. (m) Aggregate Base : Section …. (n) Prime Coat and Tack Coat : Section …. (o) Hot Asphaltic Mixtures : Section …. (p) Landscaping : Section …. (q) Road Furniture and Traffic Control Devices : Section …. (r) Reinstatement of Existing Bridge Structures : Section ….

Routine Maintenance of Pavement, Shoulder, (s) Drainage, Road Furniture and Bridges : Section …. (t) Relevant Articles concerning the Environmental Aspects for each Section of

these Specifications. C. Environmental Management 4. Impacts on Water Resources:

(i) The Contractor shall ensure that polluting effluent from all of the Contractor’s activities shall not exceed the values stated in the prescribed applicable Laws and Regulations (Water and Soil Conservation Law of the PRC, Aug. 29th, 1991; Jiangxi surface water (Environment), functional zoning” (Jiangxi Provincial Water Conservancy Department, the Jiangxi Provincial Environmental Protection Bureau, 2007.8.)).

(ii) Natural streams or channels within or adjacent to the works of this Contract shall not be disturbed without the approval of the Engineer of the SC.

(iii) If any excavation or dredging in the stream bed that is unavoidable for the proper execution of the works, the Contractor shall, after the works are constructed, backfill all such excavations to the original ground surface or stream bed with

Appendix 1 91

material approved by the Engineer of the SC. (iv) Material deposited within the stream area from foundation or other excavations,

or from the placing of cofferdams, shall be removed completely following construction.

(v) Waterways shall be relocated to ensure unrestricted flow past the works at all usual levels of flood, where embankment stabilization or other permanent works will unavoidably block, or partially block, any existing waterway.

(vi) All excavation shall be maintained free of water and the Contractor shall provide all necessary materials, equipment and labor for diverting waterways and the construction of temporary drains, cut off walls and cofferdams.

(vii) Excavation for borrow materials shall be prohibited or restricted where they might interfere with all drainage channels.

(viii) Any damaging liquid or solid contaminant, such as hydraulic or lubricating oils, dropped or spilled upon any portion of the site work and adjacent environment, base camp, or haul route shall be cleaned up immediately by the Contactor in order to avoid contamination of water and soil. The Engineer of the SC must approve the completion of the clean up.

(ix) Adequate means of trapping silt at the mixing plants shall be provided through temporary systems discharging into permanent drainage systems.

(x) Washing of contractor’s vehicles and equipment shall only be permitted in specially designated and equipped areas and shall not be permitted in any existing water courses.

5. Impacts on Air Quality:

(i) The Contractor shall ensure that emissions from all the Contractor’s activities including transportation and quarrying activities are kept to an absolute minimum through of modern equipment and through good management and maintenance, and any emissions shall not exceed the values stated in the applicable Laws and Regulations (“PRC Air Pollution Prevention Law” [2000.9.1] Principle and Technical Methods for Regionalizing Ambient Air Quality Function [HJ14- 1996]).

(ii) The asphalt mixing plant, stone crusher and any other static construction equipment shall be installed in area as distant as possible from housing and other sensitive areas to ensure minimal disturbance and complaint from any member of the local community. The location shall be approved by the Engineer of the SC.

(iii) The asphalt mixing plant (AMP) shall be provided with a complete dust collector, i.e. dry cyclone and wet cyclone or filter tube system to ensure no air pollution in the atmosphere. If either of these systems is damaged or not functioning the equipment shall not be operated.

(iv) Trucks shall be sealed and all covers shall be securely fastened. (v) The Contractor shall maintain at the work site adequate supplies of water for

moisture control during all placing and compacting operations. (vi) The Contractor shall remove excess material from all existing roadways to

reduce potential dust. (vii) The Contractor shall water all parts of the construction site (including haul routes)

on a regular daily basis.

92 Appendix 1

6. Impacts on the Noise Environment: The Contractor shall take all necessary precautions to minimize the amount of noise and vibrations coming from construction, transportation and quarrying activities, by all vehicles and equipment, through the use of modern vehicles and equipment and through good management and maintenance. The contractor shall ensure that all noise and vibration levels from all the Contractors Activities are in accordance with the applicable Laws and Regulations. (Law of the People’s Republic of China on the Prevention and Control of Environmental Noise Pollution, March 1, 1997)

7. Impacts on Traffic, Adjoining Properties, and Utilities:

(i) The provisions given in other relevant Sections regarding Traffic Management and Safety shall apply.

(ii) Trenching or other excavation across the roadway shall be carried out using half width construction so that the road is maintained open to traffic at all times.

(iii) The Contractor shall be responsible for all the consequences of traffic and shall prohibit such traffic when necessary by the provision of a detour or by half width construction.

(iv) All the works shall be carried out with the least inconvenience to traffic and at least one traffic lane must be kept open at all times.

(v) At all times during the performance of the Works, the Contractor shall ensure that the pavement, shoulders and adjacent areas within the right-of-way shall be maintained free of construction material, debris or other such loose objects that may obstruct or endanger the free and safe passage of traffic. The Works shall also be maintained free of any unauthorized parking or street trading activity except in areas designated for such purposes.

(vi) The Contractor shall be responsible for obtaining any existing information on the existence and location of existing underground utilities and for obtaining and paying when required for any necessary permits or other authorization for their diversion or temporary cessation. (Refer: This work shall be carried out in accordance with other relevant Sections)

(vii) The Contractor shall be responsible for the care and protection of any existing serviceable underground piping, cables, conduit, or other subsurface lines or structures that may be encountered and for repairing any damage caused to them by his operations.

(viii) At all times during the time for completion the contractor shall maintain vehicular and pedestrian access to all houses, commercial, industrial and all other uses. Temporary accesses must provided where construction will close permanent access for any period of over 6 hours and all affected owners and community members must be notified at least 24 hours in advance of any impact on accesses.

8. Human Health and Safety:

(i) Provisions given in any Particular Conditions concerning Health and Safety shall apply.

(ii) The Contractor shall: (i) comply with all applicable safety regulations "Management Ordinance for Protection Safety of Construction Projects” and "Site Management Regulations on Implementation of Construction Projects”, (ii) take care for the safety of all persons entitled to be on the Site; and (iii) provide any Temporary Works (including roadways, footways, guards and fences) which may

Appendix 1 93

be necessary, because of the execution of the Works, for the use and protection of the public and of owners and occupiers of adjacent land.

(iii) The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the Contractor’s Personnel and shall appoint an accident prevention officer at the Site, responsible for maintaining safety and protection against accidents.

(iv) The Contractor shall at all times take necessary actions to protect the health and well being of the Contractor’s Personnel employed on the Site by ensuring that all parts of the worksite are regularly kept clean and sanitary.

(v) The provisions given in other articles regarding Safety of Excavation Works, shall apply.

(vi) All gears, pulleys, chains, sprockets, and other dangerous moving parts of Mixing Plants shall be thoroughly guarded and protected.

(vii) Adequate sanitary waste control facilities shall be provided for all project staff and workers and waste shall be collected regularly and disposed of in accordance with applicable laws and regulations. (Law of the People’s Republic of China the Prevention and Control of Environmental; Pollution by Solid Waste, April 1, 2005; Regulations on the Administration of Urban Building Wastes, No. 139 Document issued by the Ministry of Construction in 2005. “People’s Republic of Solid Waste Pollution Prevention Law” [2005.4.1]).

(viii) The use of explosives for the extraction of materials for construction must be undertaken in accordance with all current safety regulations.

9. Impact on Flora and Fauna:

(i) The cutting of trees shall be carried out only when absolutely necessary for widening either the carriageway or the shoulders or for the clear zone and will be specifically defined and agreed by all parties during the field investigation. Every tree felled should be replaced by two semi mature trees of the same or similar species. (New tree planting shall be in accordance with the Section covering Landscaping, of the Specifications and in accordance with relevant pay item).

(i) The Contractor shall limit the movement of his employees, the location of Base Camps, AMP etc and equipment within the sensitive environmental areas, such as the National Parks, Forest areas and all other officially protected sensitive areas so as to minimize damage to natural vegetation and shall endeavor to avoid any damage to land. No Base Camp, AMP, equipment or vehicle parking or storage area will be allowed in an officially protected sensitive area.

10. Impacts on Soil:

(i) The Contractor shall ensure that pollutant discharge from the Contractor’s activities shall not exceed the values stated in the prescribed applicable Laws and Regulations (Water and Soil Conservation Law of the PRC, Aug. 29th, 1991).

(ii) In order to avoid land sliding and erosion during excavation for borrow materials, the edge of a borrow pit shall not be closer than 2 m from the toe of the embankment or 10 m from the top of any cutting.

94 Appendix 1

11. Disposal of Waste:

(i) The disposal of all solid and liquid waste from construction activities should only take place (a) in accordance with the Section on Transportation and Handling clause, and (b) in accordance with requirements and permissions of responsible institution at Provincial and Local Government Level. Specifically all construction wastewater shall re-used within the construction site where possible. There shall be no direct discharge of construction waste to any river or water channels without the express permission of the Engineer of the SC and in accordance with all Provincial and Local Government requirements.

(ii) The management and temporary storage of all spoil material from engineering activities shall be undertaken in such a way that does not disturb the local community, does not block or damage drainage and river channels, does not create additional dust and fumes, does not become unstable and create landslides, does not block access to buildings and property, and does not affect the public roads causing danger and safety problems. The disposal of all spoil must take place off site and in locations specifically agreed by the owner and in accordance with any local government environmental management regulations.

(iii) Waste considered by the Engineer of the SC to be suitable for reuse or recycling must be separated by the Contractor. Reuse or recycling within the construction site should where possible take place. Where on site reuse or recycling is not possible the materials should be transported off site separately to appropriate users. The weights, volume and contents of all waste for reuse and recycling must be recorded by the Contractor and supplied to the Engineer for the SC.

(iv) When any material is to be disposed of outside the Site, the Contractor shall obtain a written permit from the property owner on whose property the disposal is to made, which permit shall designate the disposal location and shall be submitted to the Engineer of the SC together with a request for approval to proceed.

(v) When material is disposed of as provided above and the disposal location is visible from a highway, the Contractor shall dispose of the material in a neat and uniform manner to the satisfaction of the Engineer of the SC.

12. Impact on Cultural Heritage: All fossils, coins, articles of value or antiquity, and

structures and other remains or items of geological or archaeological interest found on the Site shall be placed under the care and authority of the Employer. The Contractor shall take reasonable precautions to prevent Contractor’s Personnel or other persons from removing or damaging any of these findings. The Contractor shall, upon discovery of any such finding, promptly give notice to the Engineer of the SC, who shall issue instructions for dealing with it.

13. Other Matters:

(i) For all quarries and other sources of material (whether owned or not owned by the Contractor) the contractor must submit to the Engineer of the SC details of the location of the material source in accordance with the Section on Materials and Storage. The contractor must also submit to the Engineer of the SC a Haul Route Plan in accordance with the Section on Transport and Handling, defining the routes on which the material will be hauled from the location of materials. The Engineer of the SC may require that the relevant local government institution(EPA Jiangxi Province and EPA Lingjung) confirm that the source

Appendix 1 95

location and operation, and the haul route operation is undertaken in an Environmental and Socially acceptable manner in accordance with all National and Provincial Environmental Regulations.

(ii) The Engineer of the SC will require that all activities in the Quarry connected with implementation of the contract will be undertaken in an environmentally acceptable manner, i.e. all quarries and borrow pits must have specific environmental and regulatory approvals from local and provincial government, In particular the contractor should ensure that noise, dust and air pollution, impact on drainage channels and rivers, shall be managed in such a way that disturbance to the environment and local community is managed and kept to the minimum.

(iii) All Quarries used must be licensed and have full legal authorization from the Provincial and Local Government.

(iv) The extraction of any construction materials will not be allowed in any National Park or other officially protected sensitive area.

(v) The Contractor ensure that any damage or impacts on the haul route caused by the Contractors vehicle are maintained and repaired at regular intervals at the Contractors expense.

(vi) The contractor must ensure that the Base Camp is operated in accordance with good environmental practice and that adverse environmental impacts are kept to an absolute minimum and in accordance with this section, and that the local community is not disturbed by any of the activities of the Base Camp. Specifically, appropriate facilities must be constructed for storm water drainage to ensure that flooding does not occur in the surrounding area. On site sanitary facilities must be provided for all staff and visitors. Sanitary disposal must be carried out by use of septic tank or other sanitary solution. Offsite disposal of waste must take place in approved sanitary waste treatment plants. . Solid waste disposal must take place in approved and existing managed landfill sites operated by or for the local waste disposal authority Storage of all construction materials must be carried out so that dust and air pollution does not occur and flooding does not occur.

(vii) In compliance with sustainable development practice, all timber materials for sheet piles, bearing piles, and mini timber piles, shall be purchased from a certified dealer (not from illegal logging). Where necessary an official letter and certificate indicating source from legal production forest must be attached to the purchase document for submission to the Engineer of the SC.

(viii) All parts of the Site (including Base Camp etc) must be reinstated to its original condition prior to the commencement date of works.

D. Implementation of Required Environmental Studies 14. For any subproject which has an approved environmental impact assessment (EIA), in

accordance with the Governments environmental laws, the Contractor must comply with any specific recommendations which will have been incorporated into the design and specifications. The full EIA will be made available to the Contractor and Engineer of the SC for information.

96 Appendix 1

E. Monthly Report

1. Submittal 15. Columns 4, 5, 6 and 7 of the monthly Environmental Management and Monitoring Plan (EMMP) is required to be submitted for each calendar month of the Time for Completion. A recommended format of the EMMP is included in Annex E-1. 16. The Engineer shall be responsible for preparation and submission of Columns 4, 5, 6 and 7 of each EMMP which shall conform to the following:

(i) The EMMP shall be prepared in the recommended format. (ii) The EMMP shall be supported by sufficient supporting documentation to make

the submission complete and fully substantiated, in order that the Engineer of the SC may certify the application for payment within the time restraints of relevant Clauses of the General Conditions of Contract and these Specifications.

(iii) A copy of the EMMP together with its supporting documentation shall be submitted to the Contractor for his immediate action where necessary.

2. Timing

17. Each Monthly Report of Environmental Monitoring and Management Report shall be dated on the last day of the calendar month collectively with the Monthly Statement as stipulated in the relevant article. F. Basis for Payment 18. Separate payment shall be made for some environmental management operations executed in accordance with this Section of these Specifications. This covers specifically replacement tree planting where payments will be made. The cost of this work shall be included in the Unit Price of all other Pay Items included in the Contract, which prices shall be deemed full compensation for furnishing all materials, labor, equipment, tools and other incidental necessary for the environmental management. 19. For other activities included in this Section which rely on good management of construction activities that ensure minimum disturbance to the environment and local communities no separate payment shall be made. . The cost of this work shall be included in the Unit Price of all other Pay Items included in the Contract, which prices shall be deemed full compensation for furnishing all materials, labor, equipment, tools and other incidental necessary for the environmental management. 20. If the Contractor fails in the performance of this work, the Engineer of the SC, without relieving the contractor of his responsibility, shall be entitled to carry out such work as he deems to be necessary and to charge the Contractor with the full cost of rectification thereof which sum shall be deducted from any money due or which may become due to the Contractor under the Contract. The Engineer of the SC will be responsible for defining the works necessary to rectify the issue and preparing a cost estimate.

Appendix 1 97

II. ENVIRONMENTAL MANAGEMENT AND MONITORING PLAN (EMMP) 21. The schedule below is to be used by the Contractor and by the Engineer for the Supervision Consultants in accordance sub clause 1.1 and 4.1 of the Environmental Safeguards. 22. The Contractor should complete Columns 2 and 3 before the Pre-Construction meeting. The contents of column 2 and 3 will then be discussed and agreed. 23. The Engineer SC (preferably an appointed Environmentalist will undertake the work) should complete Columns 4, 5, 6 and 7 on a monthly basis. If there are no environmental failures or activities in any sub clause this should be listed as nothing to report. For columns 4, 5, and 6 any report should be supported by documented proof of activity. The Engineer should submit to the contractor for their immediate action where necessary.

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Monitoring Schedule CONTRACTOR TO COMPLETE ENGINEER TO COMPLETE 1. ENVIRONMENTAL ACTIVITY 2. TARGET FOR

THE ACTIVITY 3. POTENTIAL LOCATION OF ACTIVITY

4. DEFINE MONITORING ACTIVITIES

5. ENVIRONMENT ISSUE

6. ACTIVITY CARRIED OUT TO RECTIFY ENV ISSUE

7. REVIEWED BY ENGINEER (SIGN)

Clause as referred to in Contractor Environmental Specifications

Define target and timeframe for the activity

Tick appropriate location: Worksite (state location) Base Camp Haul Routes Quarry, fill sources Other location: specify

List all environmental monitoring activities carried out (site visits, surveys, measurements etc).

List all adverse environmental activities or environmental failures that have occurred in connection with sub clause

List the activity that has been carried out to ensure that the issue has been rectified

2.1 IMPACTS ON WATER RESOURCES (a) The Contractor shall ensure that polluting effluent from all of the Contractor’s activities shall not exceed the values stated in the prescribed applicable Laws and Regulations (Water and Soil Conservation Law of the PRC, Aug. 29th, 1991; Jiangxi surface water (Environment), functional zoning” (Jiangxi Provincial Water Conservancy Department, the Jiangxi Provincial Environmental Protection Bureau, 2007.8.)).

Worksite Base Camp Haul Routes Quarry, fill sources Other location: specify

(b) Natural streams or channels within or adjacent to the works of this Contract shall not be disturbed without the approval of the Engineer of the SC.


(c) If any excavation or dredging in the stream bed that is unavoidable for the proper execution of the works, the Contractor shall, after the works are constructed, backfill all such excavations to the original ground surface or stream bed with material approved by the Engineer of the SC.


(d) Material deposited within the stream area from foundation or other excavations, or from the placing of cofferdams, shall be removed completely following construction.


(e) All waterways shall be relocated to ensure unrestricted flow past the works at all usual levels of flood, where embankment stabilization or other permanent works will unavoidably block, or partially block, any existing waterway.


(f) All excavation shall be maintained free of water and the Contractor shall provide all

Worksite Base Camp

Appe

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CONTRACTOR TO COMPLETE ENGINEER TO COMPLETE 1. ENVIRONMENTAL ACTIVITY 2. TARGET FOR












necessary materials, equipment and labor for diverting waterways and the construction of temporary drains, cut off walls and cofferdams.

Haul Routes Quarry, fill sources Other location: specify

(g) Excavation for borrow materials shall be prohibited or restricted where they might interfere with all drainage channels


(h) Any damaging liquid or solid contaminant, such as hydraulic or lubricating oils, dropped or spilled upon any portion of the site work and adjacent environment, base camp, or haul route shall be cleaned up immediately by the Contactor in order to avoid contamination of water and soil. The Engineer of the SC must approve the completion of the clean up.


(i) Adequate means of trapping silt at the mixing plants shall be provided through temporary systems discharging into permanent drainage systems.


(j) Washing of contractor’s vehicles and equipment shall only be permitted in specially designated and equipped areas and shall not be permitted in any existing water courses.


2.2 IMPACTS ON AIR QUALITY (a) The Contractor shall ensure that emissions from all the Contractor’s activities including transportation and quarrying activities are kept to an absolute minimum through the use of modern equipment and through good management and maintenance, and any emissions shall not exceed the values stated in the applicable Laws and Regulations (“PRC Air Pollution Prevention


100 A

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Law” (2000.9.1) Principle and Technical Methods for Regionalizing Ambient Air Quality Function (HJ14- 1996)) (b) The asphalt mixing plant, stone crusher and any other static construction equipment shall be installed in area as distant as possible from housing and other sensitive areas to ensure minimal disturbance and complaint from any member of the local community. The location shall be approved by the Engineer of the SC.


(c) The asphalt mixing plant (AMP) shall be provided with a complete dust collector, i.e. dry cyclone and wet cyclone or filter tube system to ensure no air pollution in the atmosphere. If either of these systems is damaged or not functioning the equipment shall not be operated.


(d) Trucks shall be sealed and all covers shall be securely fastened.


(e) The Contractor shall maintain at the work site adequate supplies of water for moisture control during all placing and compacting operations,


(f) The Contractor shall remove excess material from all existing roadways

Worksite Haul Routes Other location: specify

(g) The Contractor shall water all parts of the construction site (including haul routes) on a regular basis (refer to sub section 1.16.2 of Specifications)


2.3 IMPACTS ON NOISE ENVIRONMENT The Contractor shall take all necessary Worksite

Appe

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precautions to minimize the amount of noise and vibrations coming from construction transportation and quarrying activities, by all vehicles and equipment, through the use of modern vehicles and equipment and through good management and maintenance. The contractor shall ensure that all noise and vibration levels from all the Contractors Activities are in accordance with the applicable Laws and Regulations. (Law of the People’s Republic of China on the Prevention and Control of Environmental Noise Pollution, March 1, 1997).

Base Camp Haul Routes Quarry, fill sources Other location: specify

2.4 IMPACTS ON TRAFFIC, ADJOINING PROPERTIES AND UTILITIES (a) The provision given in other relevant Section regarding Traffic Management and Safety shall apply.


(b) Trenching or other excavation across the roadway shall be carried out using half width construction so that the road is maintained open to traffic at all times.


(c) The Contractor shall be responsible for all the consequences of traffic and shall prohibit such traffic when necessary by the provision of a detour or by half width construction.


(d) All the works shall be carried out with the least inconvenience to traffic and at least one traffic lane must be kept open at all times.


(e) At all times during the performance of the Works, the Contractor shall ensure that the pavement, shoulders and adjacent areas

Worksite Base Camp Haul Routes

102 A

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within the right-of-way shall be maintained free of construction material, debris or other such loose objects that may obstruct or endanger the free and safe passage of traffic. The Works shall also be maintained free of any unauthorized parking or street trading activity except in areas designated for such purposes.

Quarry, fill sources Other location: specify

(f) The Contractor shall be responsible for obtaining any existing information on the existence and location of existing underground utilities and for obtaining and paying for any necessary permits or other authorization for their diversion or temporary cessation. (Ref: This work shall be carried out in accordance with other relevant Sections)


(g) The Contractor shall be responsible for the care and protection of any existing serviceable underground piping, cables, conduit, or other subsurface lines or structures that may be encountered and for repairing any damage caused to them by his operations.


(i) At all times during the time for completion the contractor shall maintain vehicular and pedestrian access to all houses, commercial, industrial and all other uses. Temporary accesses must provided where construction will close permanent access for any period of over 6 hours and all affected owners and community members must be notified at least 24 hours in advance of any impact on accesses.


2.5 HUMAN HEALTH AND SAFETY (a) Provisions given in particular conditions concerning Health and Safety shall apply.

Worksite Base Camp Haul Routes Quarry, fill sources

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Other location: specify (b) The Contractor shall: (i) comply with all applicable safety regulations (Refer specifically to any Government Regulations concerning work safety; (ii) take care for the safety of all persons entitled to be on the Site; and (iii) provide any Temporary Works (including roadways, footways, guards and fences) which may be necessary, because of the execution of the Works, for the use and protection of the public and of owners and occupiers of adjacent land.

. Worksite Base Camp Haul Routes Quarry, fill sources Other location: specify

(c) The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the Contractor’s Personnel and shall appoint an accident prevention officer at the Site, responsible for maintaining safety and protection against accidents.


(d) The Contractor shall at all times take the necessary precautions to protect the Contractor’s Personnel employed on the Site from insect and pest nuisance, and to reduce their danger to health.


(e) The provisions given in Article 3.1.1.5, regarding Safety of Excavation Works, shall apply.


(f) All gears, pulleys, chains, sprockets, and other dangerous moving parts of Mixing Plants shall be thoroughly guarded and protected.


(g) Adequate sanitary waste control facilities shall be provided for all project staff and workers and waste shall be collected regularly and disposed of in accordance with applicable laws and regulations. (Law of the


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People’s Republic of China the Prevention and Control of Environmental; Pollution by Solid Waste, April 1, 2005; Regulations on the Administration of Urban Building Wastes, No. 139 Document issued by the Ministry of Construction in 2005. “People’s Republic of Solid Waste Pollution Prevention Law” (2005.4.1)) (h) The use of explosives for the extraction of materials for construction must be undertaken in accordance with all current safety regulations.

Quarry, fill sources Other location: specify

2.6 IMPACT ON FLORA AND FAUNA (a) The cutting of trees shall be carried out only when absolutely necessary for widening either the carriageway or the shoulders or for the clear zone and will be specifically defined and agreed by all parties during the field investigation. Every tree felled should be replaced by two semi mature trees of the same or similar species. (New tree planting shall be in accordance with the Section covering Landscaping, of the Specifications and in accordance with relevant pay item).


(b) The Contractor shall limit the movement of his employees and equipment within the sensitive environmental areas, such as the National Park, so as to minimize damage to natural vegetation and shall endeavor to avoid any damage to land. No Base Camp, AMP, equipment or vehicle parking or storage area will be allowed in an officially protected sensitive area.


2.7 IMPACT ON SOIL (a) The Contractor shall ensure that pollutant discharge from the Contractor’s activities shall not exceed the values stated in the prescribed applicable Laws and Regulations (

Worksite Base Camp Haul Routes Quarry, fill sources

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Water and Soil Conservation Law of the PRC, Aug. 29th, 1991)

Other location: specify

(b) In order to avoid land sliding and erosion during excavation for borrow materials, the edge of a borrow pit shall be not closer than 2 meters from the toe of the embankment or 10 meters from the top of any cutting.


2.8 DISPOSAL OF WASTE (a) The disposal of all solid and liquid waste from construction activities should only take place i) in accordance with the Section on Transportation and Handling clause, and ii) in accordance with requirements and permissions of responsible institution at Provincial and Local Government Level. Specifically all construction wastewater shall be re-used within the construction site where possible. There shall be no direct discharge of construction waste to any river or water channels without the express permission of the Engineer of the SC and in accordance with all Provincial and Local Government requirements.


(b) The management and temporary storage of all spoil material from engineering activities shall be undertaken in such a way that does not disturb the local community, does not block or damage drainage and river channels, does not create additional dust and fumes, does not become unstable and create landslides, does not block access to buildings and property, and does not affect public roads causing danger and safety problems. The disposal of all spoil must take place off site in locations specifically agreed by the owner and in accordance with any local government environmental management regulations.


106 A

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(c) Waste considered by the Engineer of the SC to be suitable for reuse or recycling must be separated by the Contractor. Reuse or recycling within the construction site should where possible take place. Where on site reuse or recycling is not possible the materials should be transported off site separately to appropriate users. The weights, volume and contents of all waste for reuse and recycling must be recorded by the Contractor and supplied to the Engineer for the SC.


(d) When any material is to be disposed of outside the Site, the Contractor shall obtain a written permit from the property owner on whose property the disposal is to made, which permit shall designate the disposal location and shall be submitted to the Engineer of the SC together with a request for approval to proceed.


(e) When material is disposed of as provided above and the disposal location is visible from a highway, the Contractor shall dispose of the material in a neat and uniform manner to the satisfaction of the Engineer.


2.9 IMPACT ON CULTURAL HERITAGE All fossils, coins, articles of value or antiquity, and structures and other remains or items of geological or archaeological interest found on the Site shall be placed under the care and authority of the Employer. The Contractor shall take reasonable precautions to prevent Contractor’s Personnel or other persons from removing or damaging any of these findings. The Contractor shall, upon discovery of any such finding, promptly give notice to the Engineer of the SC, who shall issue instructions for dealing with it


Appe

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2.10 OTHER MATTERS (a) For all quarries and other sources of material (whether owned or not owned by the Contractor) the contractor must submit to the Engineer of the SC details of the location of the material source in accordance with the Section on Materials and Storage. The contractor must also submit to the Engineer of the SC a Haul Route Plan in accordance with the Section on Transport and Handling, defining the routes on which the material will be hauled from the location of materials. The Engineer of the SC may require that the relevant local government institution(EPA Jiangxi Province and EPA Lingjung) confirm that the source location and operation, and the haul route operation is undertaken in an Environmental and Socially acceptable manner in accordance with all National and Provincial Environmental Regulations.


(b) The Engineer of the SC will require that all activities in the Quarry connected with implementation of the contract will be undertaken in an environmentally acceptable manner, i.e. All quarries and borrow pits must have specific environmental and regulatory approvals from local and provincial government, In particular the contractor should ensure that noise, dust and air pollution, impact on drainage channels and rivers, shall be managed in such a way that disturbance to the environment and local community is managed and kept to the minimum..

Quarry

(c) All Quarries used must be licensed and have full legal authorization from the Provincial and Local government.

Quarry, fill sources

(d) The extraction of any construction Worksite

108 A

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materials will not be allowed in any National Park or other officially protected sensitive area.

Base Camp Haul Routes Quarry, fill sources Other location: specify

(e) The Contractor should ensure that any damage or impacts on the haul route caused by the Contractors vehicle are maintained and repaired at regular intervals at the Contractors expense.

Haul route

(f) The contractor must ensure that the Base Camp is operated in accordance with good environmental practice and that adverse environmental impacts are kept to an absolute minimum and in accordance with this section, and that the local community is not disturbed by any of the activities of the Base Camp. Specifically, appropriate facilities must be constructed for storm water drainage to ensure that flooding does not occur in the surrounding area. On site sanitary facilities must be provided for all staff and visitors. Sanitary disposal must be carried out by use of septic tank or other sanitary solution. Off site disposal of waste must take place in approved sanitary waste treatment plants. . Solid waste disposal must take place in approved and existing managed landfill sites operated by or for the local waste disposal authority Storage of all construction materials must be carried out so that dust and air pollution does not occur and flooding does not occur.


(g) In compliance with sustainable development practice, all timber materials for sheet piles, bearing piles, and mini timber piles, shall be purchased from a certified dealer (not from illegal logging). Where necessary an official letter and certificate


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indicating source from legal production forest must be attached to the purchase document for submission to the Engineer. (h) All parts of the Site (including Base Camp etc) must be reinstated to the original condition of the site (i.e. before the works started)


110 Appendix 1

III. ADDITIONAL REQUIREMENTS IN CONNECTION WITH INFORMING LOCAL GOVERNMENT

I certify that this is a true and accurate record of Environmental Monitoring and Mitigation activities during the month of ………….. for Contract No. ………….. Contract Name …………………………… Signed on behalf of Contractor Name ……………………………………. Date ……………………………………… Received by Engineer: Date ………………………………………. Signature ………………………………….

Appendix 2 111

GUIDANCE ON FORMAT AND CONTENT FOR SEMI-ANNUAL ENVIRONMENTAL MONITORING REPORT

[The highlighted notes in italics are to provide a guide for the content for each section, however,

this can be adapted to meet specific project requirements ] Recent Examples of Good PRC ADB Environmental Monitoring Reports http://www.adb.org/Documents/SEMRs/PRC/40642/40642-013-prc-emr-01.pdf http://www.adb.org/Documents/SEMRs/PRC/35340/35340-013-prc-emr-01.pdf http://www.adb.org/Documents/SEMRs/PRC/32334/32334-01-prc-emr.pdf http://www.adb.org/Documents/SEMRs/PRC/40050/40050-01-prc-emr-03.pdf 1. Introduction

1.1 Background [Introduction to ADB-funded project, overall project, development context]

1.2 Description of the Project [General Project Summary – Location Map/Plan showing project components, summary of each project component funded by ADB, components of wider project identifying if EIA/IEE has identified associated environmental impacts of wider project, overall project implementation progress, EA/IA for each component, project cost and counterpart funding]

1.3 Description of the Environment [Summary of main environmental (physical, biological, socio-economic and cultural heritage) issues, mitigation measures and monitoring requirements as identified in the EIA/IEE/EMP, distinguish for each sub-component if geographically widespread]

1.4 Purpose of this Report [ADB environmental requirements, loan covenants, time period report covers, previous environmental reports]

1.5 Report Format [Scope of report, identify any missing information/gaps]

1.6 Report Preparation [Who prepared this Report, who else was involve/consulted during preparation, who has reviewed and approved prior to submission to ADB]

2. Project Progress

2.1 Project Implementation Organization [Project Organigram identifying roles and responsibilities for Implementation – EA/IA and their Consultants/Contractors and reporting lines]

2.2 Project Implementation Progress 2.2.1 Overall Project Progress [Completion of contract award and engineering works in relation to project schedule, projections for next 6 months] 2.2.2 Project Component Progress [Completion of contract award and engineering works for each project component in relation to project schedule, projections for next 6 months]

2.3 Updated Implementation Schedule [Current project schedule – document any reasons for change]

112 Appendix 2

3. Implementation of the EMP and Monitoring Plan

3.1 EMP and Monitoring Plan Objectives [Project environmental objectives highlighting protection of any particularly sensitive environmental receptors and value addition components]

3.2 Roles and Responsibilities for EMP and Monitoring Implementation [Appointed and designated environmental management and monitoring staff for each component, term of contracts, allocated person days on site/off-site, roles and responsibilities, lines of communication, reporting structure and frequency (communication flow chart for management of environmental incidents), training and institutional capacity building requirements]

3.3 Environmental Management and Monitoring Records and Reporting [EMP and Monitoring audits carried out and documents and reports that have been produced during the six month period that the Environmental Monitoring Report covers]

3.4 EMP and Monitoring Implementation Progress 3.4.1 Project Components [If the project includes several components, then the following sections should be produced for each component] 3.4.1.1 Corrective Actions identified during Previous Review [What corrective actions were identified in previous review, what actions have been taken, has compliance been achieved? Any further follow-up?] 3.4.1.2 Implementation of Mitigation Measures [Key dates, progress of implementation for each environmental mitigation measure, good practice and compliance issues identified during environmental site audits, include photos of good/bad practice from site audits, progress with resolution of compliance issues, reasons for delay in implementation, changes in measures, requirement for additional measures/revision of EMP/Monitoring Plan] 3.4.1.3 Implementation of Environmental Monitoring Plan [What monitoring has been carried out during 6 month period, include locations, method, review compliance with Monitoring Plan, discussion of monitoring results and compliance with relevant national standards, identify reasons for non-compliance and implications, identify reasons for any delay in implementation, requirement for additional measures/revision of EMP/Monitoring Plan] 3.4.1.4 Implementation of Environmental Institutional Capacity Building and

Training 3.4.1.4.1 Institutional Requirements [What requirements were set out in the EIA/IEE/EMP/Loan Covenants] 3.4.1.4.2 Implementation Progress [What requirements have been fulfilled during 6 month period, what requirements will be fulfilled in next 6 month period, reasons for any delays in fulfilling requirements, provide details of courses/events/persons attending]

3.4.1.5 Public Consultation and Disclosure and Grievance Redress Mechanism

3.4.1.5.1 Public Consultation and Disclosure [Consultation and Disclosure requirements, consultation and disclosure activities during period that report covers] 3.4.1.5.2 Project Grievance Records and Resolution [Overview of Grievance Redress Mechanism, Detail any complaints, resolution, follow-up]

Appendix 2 113

4. Conclusion and Recommendations

4.1 Compliance with EMP Requirements 4.1.1 EMP Implementation [If project has multiple components, separate review by component] [Review implementation status of each mitigation measure – most applicable method may depend on completion status of project. For early stages, brief commentary may be enough, during later stages most effective way may be to add two columns to EMP mitigation tables – one for implementation status and one for corrective actions] 4.1.2 Training and Capacity Building [If project has multiple components, separate review by component]

4.2 Corrective Actions 4.2.1 Required Corrective Actions [Corrective actions required to comply with EMP] 4.2.2 Delivery of Corrective Actions [Agreed course of action to deliver corrective actions, timescales, responsible parties, reporting requirements]

Appendices

[Detailed results of environmental monitoring, environmental training materials, other supporting information that demonstrates compliance with requirements]