personal productivity, an introduction to the gtd method by george vrakas
DESCRIPTION
This presentation provides a quick snapshot of some of the different methodologies for Personal Productivity and especially the Getting Things Done Method by David Allen. The challenge it targets is that by the end of it you would have the tools to increase your productivity by at least 10%.TRANSCRIPT
Action ManagementMethodologies, Systems and Thoughts
An introduction to the Getting Things Done Method (GTD)
by George Vrakas 2014
Personal
Productivity:
Think and discuss Personal Productivity / Action Management
Introduction to different Productivity systems Learn some useful techniques Focus on increasing effectiveness while removing
stress
CHALLENGE By the end of the presentation increase your
productivity by 10% (at least)
AGENDA
Areas of Action Management
Systems of Action Management
Einstein’s Secret to organisation
GTD System
Quick Tips
SUMMARY OF CONTENT
CAVEAT
“All models are wrong, but some are useful”
...George Box
From his work Robustness in the Strategy of Scientific Model Building (May 1979) in Robustness in
Statistics: Proceedings of a Workshop (1979) edited by RL Launer and GN Wilkinson)
Action Management is the process of creating a system in your life that helps you stay on top of your tasks / projects / aims and maintain an excellent work effort.
◦ a) An Operational Management Method – WHY?
◦ b) A System – HOW?
◦ c) A Directory of Knowledge – WHAT?
The 3 Areas of Action Management:
There are a number of systems that can be used to plan out and organise your tasks.
Methods: - ABC
- 43 Folders
- ZTD(Zen to Done)
- GTD (Getting Things Done)
A System
Einstein’s Ultimate SecretWith Efficiency – Your focus is on getting things done… not keeping thingstidy.
SUCCESS, in short, is a matter of quickly finding and quickly doing ‘the one best way’.
And that is what efficiency allows – regardless of being ‘organised’ or not.Think about it…
Why should we go to any extra effort to accomplish something when there is an easier way.
There are two kinds of wisdom:1) Knowing everything2) Knowing where to find
everything
The 2 Secrets of this system
Capture your thoughts
Focus on the Next Action
Recommendation:Getting Things Done (David Allen)
GTD Workflow Diagram
GTD Altitude Mind Map
Quick Action Management Tips
Daily review tasks list (use a standardised list for repetitive tasks)
Inbox maintenance (NIL emails in Inbox, use email filters)
Choose the most important tasks for the day and DO them first!
Turn off the pop-up outlook alerts (see how to on last slide)! - By removing this disruption you become 10% more productive!
On Fridays, select the most important task for the following week and Do it!
Work on building trust with your colleagues and stakeholders (read the book or watch this video of The Speed of Trust by Stephen M.R. Covey).
Explore Effective email communication techniques (avoid repeat emails) – if things get too complicated, pick up the phone!!
More tips here
How to turn off email notifications in Outlook 2007
In the menu, click on Tools, then Options. On the preferences tab, in the E-mail section, click on the
“E-mail Options…” button Click on the “Advanced E-mail Options…” button Look for the “When new items arrive in my Inbox” area… Un-tick all the notifications you want to receive. Note that there are four notifications that Outlook can give
you when you receive an email in your Inbox From the Advanced E-mail Options window, you can control
each of these as you wish. Now you won’t get distracted by email when you want to be productive.
Turn off pop-up alerts in Outlook