PIC INTERREG IIIC Sud PIC INTERREG IIIC Sud “Robinwood”“Robinwood”

Mr. Paolo FornoFinancial Manager

Subprojects AdministrativeSubprojects Administrative

proceduresprocedures

Approval of the definitive subropject proposals

9° steering Committee

Local approval of subproject - procedures

According to his own administrative According to his own administrative procedures each partner will approve at procedures each partner will approve at local level the list of beneficiaries to fund.local level the list of beneficiaries to fund.

•How the approval will be done?How the approval will be done?

•How long will be the procedures to How long will be the procedures to formally communicate to the applicants formally communicate to the applicants the winning of their proposals?the winning of their proposals?

•formally communication to the formally communication to the

applicants of the winning of applicants of the winning of

their proposalstheir proposals

•approval at local level of the approval at local level of the

budget of each local subprojectbudget of each local subproject

Local approval of subproject - contents

PAYMENTS STAGESPAYMENTS STAGES

Kick-off Kick-off communicationcommunication

(by 1st October (by 1st October 2006)2006)

PaymentMilestone

ADVANCEADVANCEby 30 October 2006by 30 October 2006

INTERMEDIATE INTERMEDIATE PAYMENTPAYMENT30 May 200730 May 2007

INTERMEDIATE INTERMEDIATE PAYMENTPAYMENT

30 November 200730 November 2007

FULL FULL BALANCEBALANCE

28 February 200828 February 2008

Six-Month ReportSix-Month Report(1 March 2007)(1 March 2007)

Six-Month ReportSix-Month Report(1 September 2007)(1 September 2007)

Final ReportFinal Report(by30 Dicember 2007)(by30 Dicember 2007)

Financial management

•Accounts must be kept in Euro and in national currencies (where Euro is not a national

currency partners can convert the expense from national currency to Euros by using the average monthly exchange rate set by the Commission of either the month the invoice was paid or the month the costs are reported to the NPR )

•The applicants must produce to the NPR copies of all accountancy documents

•Payments by final beneficiaries shall be supported by receipted invoices.

Reporting Forms - Kick-off communication

•Must be submitted at the beginning of the subproject

•Activity report

•Financial report (preparation costs only)

•Possibility to pay advances to the applicants. The amount of the advance that will be paid up front is set by each partner of Robinwood

Advances

By request of the applicants advances may be grant in :

•Liguria (40%)

•Murcia (20%)

•Wales (25%)

•Slovakia (from the second semester on)

Reporting forms

•BI-MONTHLY: only activity

•SIX-MONTHLY: activity and financial

Final Report

•Financial Report

•collection of all the outputs of the subproject

•After the end of the subproject (max October 2007)applicant will have:

45 DAYS to close all the PAYMENTS

90 DAYS to DRAW UP THE REPORT and to produce all the DOCUMENTS FOR THE ACCOUNTING of the expenditures

Payment procedures (Liguria):

• Advance;

• Amount of the expenditures reported by the applicants and certified in the first financial report;

• Amount of the expenditures reported by the applicants and certified in the second financial report;

• Full balance of the residual amount.

Subproject Implementation - partnership

Each applicant must Each applicant must promptly promptly communicate, by recorded delivery or fax, communicate, by recorded delivery or fax, the decision to abandon totally or partially the decision to abandon totally or partially the implementation of the subproject. If the the implementation of the subproject. If the subproject has already received part of the subproject has already received part of the funding this funding must be returned in funding this funding must be returned in whole or in part.whole or in part.

The Steering Committe of Robinwood, The Steering Committe of Robinwood, according to the JTS, will evaluate the best according to the JTS, will evaluate the best solutions to particular problems (e.g. losses solutions to particular problems (e.g. losses of more than one partner etc etc)of more than one partner etc etc)

Subproject Implementation -

official start of the subprojects

The official start of the subproject is the The official start of the subproject is the date stated in the kick off comunication date stated in the kick off comunication sent to the NPR.sent to the NPR.

The date written in the application form The date written in the application form relates only to the elegibility of the relates only to the elegibility of the expenditures.Payments must be done after expenditures.Payments must be done after the starting date and not later than the the starting date and not later than the day the subprojects end.day the subprojects end.

Short RecapShort Recap

ACTIVITY REPORT- Bi monthly

The bi-monthly activity report is made by The bi-monthly activity report is made by each Subproject applicant and must be each Subproject applicant and must be sent:sent:

•to the Subproject Lead Partner to the Subproject Lead Partner (electronic and paper copy)(electronic and paper copy)

•to the NPR of Robinwood in electronic to the NPR of Robinwood in electronic versionversion

ACTIVITY REPORT - Six monthly

The six monthly activity report is made by The six monthly activity report is made by the Subproject Leader Partner and must the Subproject Leader Partner and must be sent:be sent:

•to the NPR (electronic and paper copy)to the NPR (electronic and paper copy)

•to the LP of Robinwood (Regione Liguria) to the LP of Robinwood (Regione Liguria) in electronic versionin electronic version

FINANCIAL REPORT

It is made by each subproject participants It is made by each subproject participants and must be sent to the National Partner and must be sent to the National Partner of Reference (NPR)of Reference (NPR)

Subprojects LEAD PARTNER Tasks

The Subproject Leader Partner has to The Subproject Leader Partner has to prepare:prepare:

•The bi-monthly ReportThe bi-monthly Report

•The six-monthly Activity ReportThe six-monthly Activity Report

•The Financial ReportThe Financial Report

Subproject Partner Task

The Subproject Partner has to prepare:The Subproject Partner has to prepare:

•The bi-monthly ReportThe bi-monthly Report

•The Financial ReportThe Financial Report

National Partner of Reference Tasks

•Collects all the bi-monthly and six Collects all the bi-monthly and six monthly report of his own applicantsmonthly report of his own applicants

•Send to his first level auditor the financial Send to his first level auditor the financial report of their applicants to obtain the report of their applicants to obtain the certification of the expenditurescertification of the expenditures

•produce and deliver on time to the Lead produce and deliver on time to the Lead Partner all information necessary for Partner all information necessary for payment requestspayment requests

•both during the proceedings and after both during the proceedings and after the realisation of the operation, can carry the realisation of the operation, can carry out (execute) the necessary checksout (execute) the necessary checks

RW Lead Patner tasks (Liguria)

Regione Liguria will prepare the:Regione Liguria will prepare the:

•Robinwood Progress Report (six month) Robinwood Progress Report (six month) with the contribution of the national with the contribution of the national Partners and of the Subproject applicantsPartners and of the Subproject applicants

•Robinwood Financial Report with the Robinwood Financial Report with the certification of the expenditures of the certification of the expenditures of the national Partners (also the budget line national Partners (also the budget line subproject will be detailed by name and subproject will be detailed by name and code of the subproject and by component)code of the subproject and by component)

Reporting scheduleDeadline

Kick-offcommunication

Preparationcost report

30 nov Bi-monthlyReport

31 jan Bi-monthlyReport

31 mar Six-monthlyReport

FinancialReport

31 may Bi-monthlyReport

31 jul Bi-monthlyReport

30 sep Six-monthlyReport

FinancialReport

31 dec Bi-monthlyReport

Six-monthlyReport

FinancialReport

FinalReport

Thank you !Thank you !

Monitoring of Subproject