placepro t&c fa11

7/27/2019 Placepro t&c Fa11

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WELCOME TO CO-OP!!


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WELCOME TO CO-OP!!

Rob Driscoll

Em: [email protected]

Ph: 604-822-2856

Co-op Student Handbook

www.sciencecoop.ubc.ca


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WELCOME TO CO-OP!!

Bootcamp Objectives:

Understand program expectations

Increase knowledge of job application process

Learn effective approaches writing a resume

and cover letter

Get to know other students!


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Role of Co-op Coordinator

Select students for the program

Develop employment opportunities for

students

Counsel and advise students, help to

refine their career goals and develop

effective job search strategies

Facilitate workshops


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Role of Co-op Coordinator

Advise and assist employers through all

aspects of the co-op process

Ensure that students are treated fairly andequitably throughout the placement

process

Visit students during work term and assistin resolving work place issues


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My expectations

1. Be receptive to my feedback,

suggestions and comments.

2. We are a TEAM communicate!

3. You will be accountable for your own job

search and co-op commitments

4. Be realistic and open to differentexperiences

5. Respond to my emails


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What are your expectations?

Hey,

thx for the offer, but Id like to only work for 4

months in your lab. Is that ok?

cheers,

trish


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Communication

Use an e-mail address that you check at least 2X perday

E-mail addresses: professional (avoid cute e-mail

addresses like [email protected]); create an alias

Signature: full name and discipline

48 hour response time for all e-mail

Voicemail/messaging service is essential

Please use formal language when e-mailing anyone inthe Co-op office or on co-op business


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Example of what not to do:

(no subject line)

hey

im not gonna c u at the workshop b/c im notfeeling well :s ill come by for the notes latah.

ttyl.trish


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Example of what not to do:

Hey,

thx for the offer, but Id like to only work for 4months in your lab. Is that ok?

cheers,

ray


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PLACEPRO TIPS &

REMINDERS


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Searching Jobs

Jobs listed for employment type: Summer/2012

Include only these Majors: LFSC, CHEM, ENSC

Jobs with Application Status: You have not made a selection

Sort by: Deadline Date

If you do not see any jobs (once the recruitment period begins),contact your Coordinator


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Application Requirements

Every job application must include in this

order:

1) Summary Sheet

2) Cover Letter

3) Resume4) Transcript


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Pulled Applications

Your application will NOT be sent to an

employer if:

1) The cover letter is not addressed

correctly

2) It is missing any of the requireddocuments

3) Contains personal contact information


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Am I NSERC Eligible?

National Science & Engineering ResearchCouncil

Provides funding for Academic Research in

Universities or at NSERC eligible companies

Must be a Canadian citizen or Landed Immigrant

Must have at least a 68% average

Can only hold 1 NSERC award per fiscal yearand a max of 3 during undergrad


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Am I NSERC Eligible?

Year Fall Winter Summer

2 Study Study/Apply

3 Study Study Work

(eligible)

4 Work

(eligible??)

Work

(eligible??)

Work

(eligible)5 Study Study/Graduate


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How do I know my application was sent to

the employer?

You can verify your application status by

checking your Job List in Placepro.

There are 3 categories:

1) NEW = you have successfully applied

2) SENT = it has been sent to the employer

3) NOT SENT = we have pulled your application

as it was incorrect or incomplete


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Reminders

NEVER contact a Co-op Employer directly all

inquiries are to go through your Coordinator

Only upload ONE document at a time

PREVIEW all documents AFTER uploading!

Give portfolios clear names

Do not include symbols in file names


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Reminders contd

Do not hit Apply until you are ready to apply withyour portfolio!

Even after you have hit apply, you can make changesto your portfolio up until the deadline

Replace function will update all portfolios

Read each job description CAREFULLY for specialinstructions ie applying through company website


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Help, something is wrong with Placepro!!

Email Agnes Yeung at

[email protected] (ph:604-822-

9677)

Send a detailed email to Agnes, and cc

me

Emails must be sent BEFORE 9am on the

deadline date


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Job Posting Deadlines

Most jobs are posted for 3 days, but some

will have different deadlines, so please

check!

Jobs close promptly at 9am the day of the

posted job deadline

Late applications will not be accepted!

Do not wait until the last minute to upload

documents!!


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Terms & Conditions


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Terms & Conditions

3. I will keep the Co-op job posting information, employer lists, contacts, passwords to

web sites etc. confidential and not share it with anyone outside the Co-op

Program.

7. I agree NOT to solicit positions from Co-op employers directly on my own behalf,

without prior permission from my Coordinator


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Terms & Conditions

8. I will provide accurate and appropriate information regarding my qualifications and

interests to the Co-op Program and prospective employers.

10. I will accept or reject an offer only through my Coordinator or the Co-op Office

13. I will inform my Coordinator immediately after an interview if I do not want to accept

the position


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Terms & Conditions

17. I will pay the necessary expenses if travel or relocation isnecessary and not subsidized by the company. I am aware thatgeographic location is not a valid excuse for turning down a joboffer. I understand that participation in the Co-op Programrequires me to accept positions anywhere in Canada. If I have any

restrictions regarding travel, I will discuss them with myCoordinator.

19. I will honor the acceptance (written or verbal) of placement as acontractual agreement with the employer and I will not seek to

alter this agreement. I understand that, if I break my contract ofemployment, I will not be satisfying the conditions of the programand I may receive a Fail (F) for the Co-op course(s).


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Terms & Conditions

25. I will communicate with my Co-op Coordinator, and/or the Co-op office about any

issues, changes, events or problems related to my involvement in the Co-op

Program or my Co-op work placement before discussing it with my employer. I will

check my email regularly and promptly respond to all messages from Co-op staff.

29. I will behave appropriately according to UBC Policies for the duration of the time I

am participating in the Co-op program, whether attending UBC or on a work term.

I will furthermore respect the policies and procedures of the employer while on a

work term, including policies regarding confidential/proprietary information.


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Terms & Conditions

34. I will pay my workshop fee by the deadline set by the Coop Program. I will pay the co-op

course fee for every 4-month work term whether I have secured a co-op job through

the program or my own efforts.

37. I understand that if I fail to meet the academic standards of the Co-op Program, Imay be deferred or withdrawn from the program.


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Terms & Conditions

35. I understand that if I wish to withdraw from the Co-op Program, I must obtain the

approval in writing by the Science Co-op Director prior to the commencement of

the job search term. I will submit my withdrawal request to the Director and acquire

approval by the following dates:

For Winter work term (January April) by August 31st

For Summer work term (May August) by December 31stFor Fall work term (September December) by April 30th

37. I understand that I may be assessed a Fail (F) for my co-op work term for the

following reasons:

a) Failure to report for work at the employers location

b) Ending a work term without permission from my Coordinator and

employer

c) Dismissal based on my actions

d) Unsatisfactory performance as determined by the employer

e) Failure to submit required documents to the Co-op Office.

placepro t&c fa11

Documents