planning guide for effective clubs

8/12/2019 Planning Guide for Effective Clubs

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PLANNING GUIDE FOR EFFECTIVE

ROTARY CLUBSThePlanning Guide for Effective Rotary Clubs is a tool to help clubs assess thei cue!t state a!" establish #oals $othe co%i!# &ea' It is base" o! the Club Lea"eship Pla!' The state#ies liste" i! each sectio! ae co%%o! (a&s clubs%i#ht choose to pusue #oals' Clubs ae e!coua#e" to "e)elop alte!ati)e state#ies to achie)e thei #oals (he!appopiate' Pesi"e!ts*elect shoul" co%plete this $o% i! coopeatio! (ith thei club a!" sub%it a cop& o$ it to theiassista!t #o)e!o b& + ,ul&'

Do(!loa" a -icoso$t .o" )esio! at ((('ota&'o#'

Rota& Club o$ Cotabato Cit& * South Rota& &ea o$ o$$ice/ 01+2*+3

Na%e o$ pesi"e!t/ Gapo 4Gapp&4 5uitua

-aili!# a""ess/ c6o ,u"#e A")ocate Ge!eal7s O$$ice 8,AGO9: ;th ID: PA: Ca%p Sio!#co: A(a!#:Datu O"i! Si!suat: -a#ui!"a!ao

Pho!e/ 113; Fa?/ E*%ail/ MEMBERSHIP

Current State

Cue!t !u%be o$ %e%bes/ ;>

Nu%be o$ %e%bes as o$ >1 ,u!e last &ea/ ;0 >1 ,u!e $i)e &eas a#o/ > Nu%be o$ $e%ale %e%bes/ 1

A)ea#e a#e o$ %e%bes/ 21 ' Nu%be o$ Rota& alu%!i %e%bes/ 0

Nu%be o$ Rotaia!s (ho ha)e bee! %e%bes $o +*> &eas/ 03 >*3 &eas/ +>

3*+1 &eas/ 03

Nu%be o$ %e%bes (ho ha)e popose" a !e( %e%be i! the pe)ious t(o &eas/ 3

Chec@ the aspects o$ &ou co%%u!it&s "i)esit& that &ou club %e%beship e$lects/

Po$essio! A#e Ge!"e Eth!icit&

Ou classi$icatio! su)e& (as up"ate" o! 011< a!" co!tai!s 01 classi$icatio!s: o$(hich ae u!$ille"' 8"ate9 8!u%be9

8!u%be9

Descibe the clubs cue!t !e( %e%be oie!tatio! po#a%'

No !e( %e%be oie!tatio! po#a% has bee! co!"ucte" e?cept atte!"a!ce to the -e%beship De)elop%e!t Se%i!a'

Descibe the clubs co!ti!ui!# e"ucatio! po#a%s $o both !e( a!" establishe" %e%bes'

atte!"a!ce to )aious tai!i!#s a!" se%i!as'

Ou club has spo!soe" a !e( club (ithi! the last 02 %o!ths' Yes No

Nu%be o$ Rota& Fello(ships a!" Rotaia! Actio! Goups that club %e%bes paticipate i!/

!o!e

.hat %a@es this club attacti)e to !e( %e%bes

#oo" public elatio!s: "i)ese %e%beship

.hat aspects o$ this club coul" pose a baie to attacti!# !e( %e%bes

lac@ o$ "e"icate" %e%bes to co!"uct !e( %e%be oie!tatio!'

Future State

-e%beship #oal $o the upco%i!# Rota& &ea/ ;2 %e%bes b& >1 ,u!e 01+3

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs +

Apil 01++


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Future State

Ou club has establishe" the $ollo(i!# se)ice #oals $o the upco%i!# Rota& &ea/

Fo ou co%%u!it&/

be able to "eli)e %oe health se)ices to chil"e!

Fo co%%u!ities i! othe cou!ties/

be able to co!tibute %oe $o polio plus a!" APF'

How does the club plan to achieve its service goals? (check all that apply)E!sue the se)ice poects co%%ittee is a(ae o$ ho( to pla! a!" co!"uct a se)ice poect

Co!"uct a !ee"s assess%e!t o$ the co%%u!it& to i"e!ti$& possible poects

Re)ie( cue!t se)ice poects to co!$i% that the& %eet a !ee" a!" ae o$ i!teest to %e%bes

I"e!ti$& the social issues i! the co%%u!it& that the club (a!ts to a""ess thou#h its se)ice #oals

Assess the clubs $u!"aisi!# acti)ities to "ete%i!e i$ the& %eet poect $u!"i!# !ee"s

I!)ol)e all %e%bes i! the clubs se)ice poects

Reco#!ie club %e%bes (ho paticipate a!" po)i"e lea"eship i! the clubs se)ice poects

I"e!ti$& a pat!e club (ith (hich to ca& out a! i!te!atio!al se)ice poect

Paticipate i!/

I!teact Rota& Fie!"ship E?cha!#e .ol" Co%%u!it& Se)ice

Rotaact Rota& Volu!tees Rota& Youth E?cha!#e

Rota& Co%%u!it& Cops Rota& Youth Lea"eship A(a"s 8RYLA9

Use a #a!t $o% The Rota& Fou!"atio! to suppot a club poect

Re#iste a poect i! !ee" o$ $u!"i!#: #oo"s: o )olu!tees o! the PoectLINH "atabase

Othe 8please "escibe9/

ction steps!

%HE R#%R& F#'()%I#(

Current State

Nu%be o$ #a!ts a(a"e"/

Distict Si%pli$ie" Ga!ts/ 1 -atchi!# Ga!ts/ 1

Nu%be o$ A%bassa"oial Scholas/ No%i!ate" 1 Selecte" oste"

Nu%be o$ Goup Stu"& E?cha!#e 8GSE9 tea% %e%bes/ No%i!ate" 1 Selecte" oste"

Nu%be o$ Rota& .ol" Peace Fello(s/ No%i!ate" 1 Selecte" oste"

Cue!t &eas co!tibutio!s to PolioPlus acti)ities/ US ++=

Cue!t &eas co!tibutio!s to A!!ual Po#a%s Fu!"/ US3:


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Future State

Ou club has establishe" the $ollo(i!# Rota& Fou!"atio! #oals 8as epote" o! the Fu!" De)elop%e!t Club GoalRepot Fo%9 $o the upco%i!# Rota& &ea/

Polio $u!"aisi!#/ US+01 A!!ual Po#a%s Fu!" co!tibutio!s/ US;:211'11

-ao #i$ts/ Be!e$actos/

Beuest Societ& %e%bes/

Ou club (ill paticipate i! the $ollo(i!# Rota& Fou!"atio! po#a%s/

How does the club plan to achieve its Rotar* Foundation goals? (check all that apply)

E!sue the clubs Rota& Fou!"atio! co%%ittee u!"esta!"s the po#a%s o$ The Rota& Fou!"atio! a!" isco%%itte" to po%oti!# $i!a!cial suppot o$ the Fou!"atio!

elp club %e%bes u!"esta!" the elatio!ship bet(ee! Fou!"atio! #i)i!# a!" Fou!"atio! po#a%s

Pla! a club po#a% about The Rota& Fou!"atio! e)e& uate: especiall& i! No)e%be: Rota& Fou!"atio!-o!th

I!clu"e a bie$ sto& about The Rota& Fou!"atio! i! e)e& club po#a%

Sche"ule pese!tatio!s that i!$o% club %e%bes about The Rota& Fou!"atio!

E!sue the clubs Rota& Fou!"atio! co%%ittee chai atte!"s the "istict Rota& Fou!"atio! se%i!a

Use Rota& Fou!"atio! #a!ts to suppot the clubs i!te!atio!al poects

Reco#!ie club %e%bes $i!a!cial co!tibutio!s to The Rota& Fou!"atio! a!" thei paticipatio! i! Fou!"atio!po#a%s

E!coua#e each club %e%be to co!tibute to the Fou!"atio! e)e& &ea

Paticipate i!/

Goup Stu"& E?cha!#e PolioPlus

-atchi!# Ga!ts A%bassa"oial Scholaships

Distict Si%pli$ie" Ga!ts Rota& .ol" Peace Fello(ships

I!)ite Fou!"atio! po#a% paticipa!ts a!" alu%!i to be pat o$ club po#a%s a!" acti)ities


ction steps!

+E)ERSHIP )E"E+#PME(%

Current State

Nu%be o$ club lea"es (ho atte!"e"

Distict asse%bl&/ +3 Distict Rota& Fou!"atio! se%i!a/ +3

Distict %e%beship se%i!a/ +3 Distict lea"eship se%i!a/ +3

Distict co!$ee!ce/ +3

Nu%be o$ club %e%bes i!)ol)e" at the "istict le)el/ 3

Nu%be o$ )isits $o% the assista!t #o)e!o this Rota& &ea/ 0

Future State

Ou club has establishe" the $ollo(i!# #oals $o "e)elopi!# Rota& lea"es $o the upco%i!# Rota& &ea/

De)elop %oe lea"es i! the club (ho (ill pote!tiall& be "istict o$$ices'

How does the club plan to develop Rotar* leaders? (check all that apply)

a)e the pesi"e!t*elect atte!" the pesi"e!ts*elect tai!i!# se%i!a 8PETS9 a!" the "istict asse%bl&

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs 2


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a)e all co%%ittee chais atte!" the "istict asse%bl&

E!coua#e i!teeste" past pesi"e!ts to atte!" the "istict lea"eship se%i!a

Appoi!t a club tai!e to "e)elop club %e%bes @!o(le"#e a!" s@ills

Co!"uct a lea"eship "e)elop%e!t po#a%

Use the e?petise o$ the clubs assista!t #o)e!o

E!coua#e !e( %e%bes to assu%e lea"eship positio!s thou#h paticipatio! i! club co%%ittees

As@ %e%bes to )isit othe clubs to e?cha!#e i"eas: a!" the! shae (hat the& ha)e lea!e" (ith the club


ction steps!

P'B+IC RE+%I#(S

Current State

List club acti)ities co)ee" b& the %e"ia a!" the t&pe o$ %e"ia 8tele)isio!: a"io: pi!t: I!te!et: etc'9 i!)ol)e"'

se)ice poects: i!"uctio! cee%o!ies* tele)isio!: pi!t a!" i!te!etFuture State

Ou club has establishe" the $ollo(i!# public elatio!s #oals $o the upco%i!# Rota& &ea/

To be able to up"ate ou $aceboo@ accou!t a!" -e%be Access accou!t

How does the club plan to achieve its public relations goals? (check all that apply)

E!sue the public elatio!s co%%ittee is tai!e" i! co!"ucti!# a %ulti%e"ia ca%pai#!

Pla! public elatio!s e$$ots aou!" all se)ice poects

Co!"uct a public a(ae!ess po#a% ta#ete" at the busi!ess a!" po$essio!al co%%u!it& that e?plai!s (hatRota& is a!" (hat Rota& "oes

Aa!#e $o a public se)ice a!!ou!ce%e!t to be boa"cast o! a local tele)isio! cha!!el: aie" o! a local a"iostatio!: o place" i! a local !e(spape o %a#ai!e


ction steps!

C+'B )MI(IS%R%I#(

Current State

Is &ou club opeati!# u!"e the Club Lea"eship Pla! Yes No

o( o$te! a!" (he! "oes the club boa" %eet o!ce a %o!th

.he! ae club asse%blies hel" o!ce e)e& uate

o( is the club bu"#et pepae" thou#h "iscussio! "ui!# State#ic Pla!!i!#

Is the bu"#et i!"epe!"e!tl& e)ie(e" b& a uali$ie" accou!ta!t Yes No

Does the club ha)e a state#ic pla! i! place Yes No

as the club "e)elope" a s&ste% $o e!sui!# co!ti!uit& o$ lea"eship o! its boa": co%%ittees: etc'

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs 3


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Yes No

as the club "e)elope" a s&ste% $o @eepi!# all %e%bes i!)ol)e" Yes No

Does the club use -e%be Access at ((('ota&'o# to up"ate its %e%beship list Yes No

o( o$te! is the clubs bulleti! publishe" (ee@l&

Descibe ho( (ee@l& club po#a%s ae o#a!ie"'

Does the club ha)e its o(! .eb site Yes No I$ &es: ho( o$te! is the site up"ate" o!ce a %o!th

Does the club obse)e the special %o!ths o$ the Rota& cale!"a: such as Rota& Fou!"atio! -o!th a!" -a#ai!e

-o!th Yes No

o( o$te! "oes &ou club co!"uct $ello(ship acti)ities e)e& %o!th

o( "oes the club i!)ol)e the $a%ilies o$ Rotaia!s thou#h $ello(ship: special occassio!s a!" $a%il& "a&s'

Future State

How does the club carr* out the administrative tas,s o- the club? (check all that apply)

Re#ula boa" %eeti!#s ha)e bee! sche"ule"'

The club (ill e)ie( the Club Lea"eship Pla! o! the $ollo(i!# "ates/ ,u!e +3: 01+2 a!" Dec' +3: 01+2'

The clubs state#ic a!" co%%u!icatio! pla!s (ill be up"ate" o! the $ollo(i!# "ates/ ,u!e +3: 01+2

2 club asse%blies ha)e bee! sche"ule" o! the $ollo(i!# "ates/ e)e& uate8!u%be9

The club has eithe a"opte" the latest )esio! o$ the Reco%%e!"e" Rota& Club B&la(s o e)ise" its o(!b&la(s 8eco%%e!"e" a$te each Cou!cil o! Le#islatio!9'

Club electio!s (ill be hel" o! Dece%be 01+2 '8"ate9

At least +3 "ele#ates (ill be se!t to the "istict co!$ee!ce'8!u%be9

A club bulleti! (ill be po"uce" to po)i"e i!$o%atio! to club %e%bes'

The clubs .eb site (ill be up"ate" +0 ti%es pe &ea'8!u%be9

A pla! has bee! "e)elope" to e!sue i!teesti!# a!" ele)a!t (ee@l& club po#a%s'

-o!thl& atte!"a!ce $i#ues (ill be epote" to the "istict lea"eship b& the +st "a& o$ the $ollo(i!# %o!th' 8!u%be9-e%be Access (ill be use" to %ai!tai! club eco"s b& + ,u!e a!" + Dece%be to e!sue accuate se%ia!!ualepots'

-e%beship cha!#es (ill be epote" to RI (ithi! >1 "a&s'8!u%be9

Repots to RI: i!clu"i!# the se%ia!!ual epot: (ill be co%plete" o! a ti%el& basis'

The $ollo(i!# $ello(ship acti)ities $o all club %e%bes ae pla!!e" $o the &ea/

,oi!t I!"uctio! Cee%o!ies: Chist%as Pat&: Vale!ti!e7s Da&: Fa%il& Da& a!" special occasio!s li@e bith"a&sa!" a!!i)esaies'


ction steps!

#ur club would li,e assistance -rom the governor or assistant governor with the -ollowing!

#ur club would li,e to discuss the -ollowing issues with the governor or assistant governor during a visit to our

club!

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs ;


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Club Pesi"e!ts Si#!atue Rota& Yea Assista!t Go)e!os Si#!atue

Date Date

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs =


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S'MMR& #F .#+S F#R R#%R& C+'B #F COTABATO CITY SOUT/////////R#%R& &ER0123425

Fo each #oal &ou club has i"e!ti$ie" $o the upco%i!# Rota& &ea: i!"icate (hich A)e!ue o$ Se)ice it a""esses'To e!sue a bala!ce" se)ice e$$ot: &ou shoul" ha)e at least o!e #oal that a""esses each A)e!ue o$ Se)ice' -ost#oals (ill a""ess %oe tha! o!e a)e!ue'

Clu

bSe)ice

Vocatio!alSe)ice

Co%%u!it&Se)ice

I!te!atio!alSe)ice

Ne(Ge

!eatio!s

Se)ice

Membership goal

;2 %e%bes b& >1 ,u!e 01+38!u%be9 8&ea9

Service goals

Fo ou co%%u!it&/

be able to se)e a!" each %oe chil"e! $o ou health cae po#a%s'

Fo co%%u!ities i! othe cou!ties/

Rotar* Foundation goals

Ou clubs PolioPlus co!tibutio! #oal is US+01

Ou clubs A!!ual Po#a%s Fu!" co!tibutio! #oal is US;:211 '

Ou clubs Pe%a!e!t Fu!" co!tibutio! #oal is 1 '

Ou club (ill paticipate i! the $ollo(i!# Rota& Fou!"atio!

po#a%s/ RYLA

+eadership development goals

De)elop %oe lea"es (ho (ill pote!tiall& be "istict o$$ices

Public relations goals

Be able to e#ulal& up"ate ou $aceboo@ accou!t a!" -e%be AccessAccou!t

Club administration goals

Be able to e#ulal& up"ate ou state#ic pla!s

#ther goal! i!stitutio!alie ou !e( %e%be oie!tatio! b& assi#!i!#a club tai!o a!" ste!#the!i!# ou -e%beship Co%%ittee

#ther goal!

Pla!!i!# Gui"e $o E$$ecti)e Rota& Clubs

planning guide for effective clubs

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