planning the presentation determine the purpose analyze the audience
DESCRIPTION
Organizing the Message Define the main idea Limit the scope Choose the approach Prepare the outline Choose the styleTRANSCRIPT
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Planning the Presentation
• Determine the purpose
• Analyze the audience
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Writing Oral Presentations
• Organize the message
• Develop the opening
• Compose the body
• Write the conclusion
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Organizing the Message
• Define the main idea
• Limit the scope
• Choose the approach
• Prepare the outline
• Choose the style
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Developing the Opening
• Arouse interest
• Build credibility
• Preview the presentation
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Composing the Body
• Limit the main points
• Connect the ideas
• Engage the audience
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Writing the Conclusion
• Restate the main points
• Describe the next steps
• End on a strong note
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Using Visual Aids
• Clarify main points
• Create interest
• Add variety
• Improve learning
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Common Visual Aids
• Overhead transparencies
• Electronic presentations
• Chalkboards and whiteboards
• Flip charts
• 35-millimeter slides
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Other Visual Aids
• Product samples
• Scale models
• Audio tapes
• Film strips and movies
• Television and videotapes
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Overhead Transparencies
• Advantages– Inexpensive
– Easy to use
– Simple to create
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Overhead Transparencies
• Disadvantages– Lack of flexibility
– Fragile format
– Overhead projectors
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Electronic Presentations
• Advantages– Real-time data– Multimedia– Flexibility and portability
• Disadvantages– Specialized equipment– Technique versus content– Overuse of special effects
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Six Tips for Success
1. Set up early
2. Bring two of everything
3. Back up your programs
4. Secure technical support
5. Avoid real-time Internet use
6. Have a contingency plan
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Creating Effective Slides
• Content and graphics
• Design elements
• Consistency
• Special effects
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Readable Content
• Select a central idea
• Limit the content
• Write short phrases
• Use parallel grammar
• Prefer the active voice
• Use short informative titles
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Effective Graphics
• Reduce details
• Avoid repetition
• Shorten numbers
• Limit data
• Highlight key points
• Adjust size and design
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Design Elements
• Color schemes
• Background design
• Fonts and type styles
• Consistency
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Animation and Special Effects
• Transitions
• Builds
• Hyperlinks
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Effective Handouts
• Complex charts or diagrams
• Company reports
• Magazine articles
• Case studies
• Lists of Websites
• Copies of slides
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Complete the Presentation
• Evaluate the message
• Edit the content
• Develop visual aids
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Practice Your Delivery
• Memorizing
• Reading
• Impromptu speaking
• Speaking from notes
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Presentation Preparation
• Practice your delivery
• Introduce the slides
• Limit the number of slides
• Prepare the location
• Consider cultural diversity
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Build Your Confidence
• Prepare extra material
• Rehearse
• Think positively
• Visualize success
• Take a few deep breaths
• Be ready
• Get comfortable
• Don’t panic
• Keep going
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Appear More Confident
• Don’t rush
• Maintain eye contact
• Stand tall
• Control gestures
• Use your voice
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Answer Questions
• Focus on the questioner
• Respond appropriately
• Maintain control
• Survive the hot seat
• Motivate questions
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Conclude the Presentation
• Prepare the audience
• Answer the final question
• Summarize the main idea
• Thank the audience
• Leave with confidence
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Three-Step Process
• Planning
• Writing
• Closing
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Planning, Writing, and Completing Oral
Presentations