Postal Revenue Audit Slide 7.2

Postal Revenue Slide 7.2

• Sale of postal articles• Commission on M.Os• Postage realized in cash & franking machine resetting• Late fee and fee for Id cards• Commission on IPOs• Commission on BPOs• Advertisements in PO premised and Mail vans• Fees for VPP articles/insured articles• Income from value added services• Income from sale of waste papers/stores/compound products• Sale of publications, books of blank forms etc.• Fees for window delivery tickets and post boxes and bags• Recoveries from auction of articles sent to RLO which were undeliverable• Amount recovered from guaranteed post offices.

Primary accounting records of HPOs : Slide 7.2

• Treasurer’s cash book• H.O. cash book• H.O. summary

Circle postal accounts office (Director of Accounts/Postal) :

The postal accounts office is divided into :• General accounts sections• Technical accounts sections• Miscellaneous sections

Other imp sections of Circle postal accounts offices :• Pension section • GPF section• M.O. section• Broad sheet section

The circle abstract will be prepared in three parts :

Part I : Consolidated Fund of India

Part II : Contingency Fund of India

Part III : Public Account

Circle Abstract Slide 7.2

•One abstract for each month•Every head appearing in Detail book will appear in Circle Abstract•Circle abstracts forwarded to DG (Posts)

General Abstract :

It is prepared by clubbing all circle abstracts received from various circles in the DGs office in form DG(PA)-555.

Various Postal Units : Slide 7.2

• Director General’s office• CPMG’s office• Divisional offices (SSPOs/SPOs)• Head Post offices•RMS offices• MMS office• Regional store depot• Circle Stamp depots•Postal Life insurance• Air mail sorting units in metros• Automatic mail sorting offices in metros• Patrika channels attached to sorting offices• SB pairing unit

Financial services Slide 7.2

Savings Bank

Various Savings Schemes :• Time deposit accounts• 6 yr NSC (VII issue)• National Savings Scheme, 1992• Kisan Vikas Patra• Recurring deposits • Monthly Income Scheme• Savings accounts

Operation of the scheme

Savings Bank Control Organisation (SBCO) :

Set up in each HPO to –• maintain control a/cs of SB branch• carry out day-to-day checks of work done by SB branch

Inspection of SB work Slide 7.2

Functions of SBCO :• to maintain control accounts of all savings schemes• to carry out checks of vouchers & other items of work• to verify the bider balances, periodically• safe custody of important records• preparation of annual SB/PPF/NSS interest statement• to submit periodical returns to circle postal a/cs office etc.• to treat savings a/cs as silent a/cs and issue sanction for their revival

Internal Check Organisation (SB)

Pairing Organisation

Register of Transactions Binderwise (SB-62)

Unposted items

Register of Non-cash transactions

Register of Transactions Office wise (SB-63)

Consolidated journal of SB deposits and withdrawals (SB-72)

Working out the total SB balance of the Head of Office as whole

Slide 7.2

Post Office Savings Certificates(governed by PO savings certificate rules 1960)

Slide 7.2