pre-sad safety meeting

of 79

PRE-SAD MEETING 15 JUNE 2009

PRE-SAD SAFETY MEETING

of 79


Pre-SAD Safety Meeting

Monday, June 15, 2009

CEBAF Center Auditorium

2:00 to 3:00 p.m.

of 79


Welcome

• Meeting History

– This is the tenth pre-shutdown safety briefing

– Engineering has been hosting these meetings but participation has been broad (see agenda)

– We’ve had one meeting per year except for 2003 and 2006 when the workload called for two

– We added a post-shutdown lessons learned meeting last year

• Physics is hosting this year’s post-shutdown lessons learned meeting

of 79


Agenda

Welcome/Meeting History R. May

Introduction H. Montgomery

Work Planning and Documentation H. Fanning

EHS&Q•Review notable events since the previous shutdown meeting•STOP information and work observation Data•CATS data•First aid and accident statistics•Compressed gas initiative

S. Smith

N. Walker

RADCON•Work planning•Control of activated materials

D. Hamlette

Scheduled Activities

•Accelerator activities J. Ludwig

•FEL activities J. Coleman

•Physics activities B. Manzlak

Closing Remarks R. May

of 79


Introduction

• Jefferson Lab is developing/has developed a good reputation for safety performance over the past few years.

• An important component of this is the confidence that we develop that – Our coworkers will look out for each other – Our work locations are largely free from

overt hazards

of 79


Introduction, cont’d.

• The important result then is that we share a workplace that is routinely free from serious accidents and injuries

• It’s taken us a number of years to get to this enviable spot:

• Perhaps the major risk we face is complacency

• We got here by vigilance – – By awareness of our surroundings and work

hazards– By engineering out hazards, and – By pausing to reevaluate when we are unsure

• Let’s stay alert and keep up the good work!

of 79


Work Planning and Documentation

Harry Fanning

of 79


Review

How we do business here at JLab:• Plan our work• Analyze the hazards associated with that work• Develop and then implement controls for those

hazards• Work within the plan• Provide feedback after the work is complete

– Gives invaluable information to you for the next time you perform the work as well as to your coworkers who might perform similar work elsewhere at the lab

– Helps provide information for continuous improvementIS

MS

of 79


Review (continued)• Work Planning, Control

and Authorization Flow Diagram.

• Was implemented last year in accordance with ISMS prior to the lab’s HSS Review.

• Can be found on your JLAB “Insight” Page

• It is designed with your safety in mind.

of 79


DocumentationWhat we use to document this process:• ES&H Manual (Section 3000 – Planning for Safe

Operations)– Work Control Documents (WCDs)

• Task Lists: Facilities Management Work Request, ATLis, (and clones), verbal instructions, etc.– The ATLis Hazard Analysis is from ES&H Manual

Section 3000• Log Books: Accelerator E-Log (and clones),

Pansophy, paper logs, etc.• Scheduling tools: Microsoft Project, S.A.D. tools, Shift

Plans, Whiteboard, etc.• Lessons Learned

of 79


Using Task Lists

• JLab Work Control Policy:

– Utilize area specific TaskList as directed by affected work group, or when an activity:

• Involves cross – divisional work

• Involves many sub-tasks and/or many people

• Affects other staff’s safety or work space environment

• Affects the operational status of workplace system (power, water, interlocks, etc.)

of 79


Using Task Lists (continued)

What do I need to do if I have a job to perform?

• Utilize the appropriate Task List.

– Example: If you are going to be working in:

• Accelerator = ATLis

• Where can I find the appropriate Task List system?

– All the Task Lists are in one place:

http://www.jlab.org/listsites/

http://www.jlab.org/listsites/

of 79


How much is Enough?How much information do I need to put in a Task List?• Enough information to satisfy the Work Coordinator

– Accelerator = Steve Suhring• Generally:

– Think about who will be affected by your work. Your description should tell them how they will be affected.

– A brief description of the work is enough.– Since there is a section for the affected groups to

post questions – the Task List writer will eventually adjust the level of detail to address the feedback.

– Your Task Hazard Analysis should address all concerns and feedback as well.

of 79


How much is Enough? (continued)When to use a“blanket” entry in a Task List• If the task is repetitive.• If the affected work groups don’t change from task to

task and only one ‘notification’ for affected groups is needed.

• If all the hazards are addressed in the THA or the hazards do not change each time the task is performed.

If ANY of the above conditions change:

Make an individual Task List entry!

of 79


ESH&Q Manual Changes

• FYI: Overall, the ES&H Manual is undergoing a substantial revision process

• On the documentation side, Chapters 3210, 3310 and 3330 are currently being changed to reflect the streamlined process of the Work Planning, Control and Authorization.

• NO CHANGES WILL OCCUR DURING THIS SAD!

• THERE WILL BE TRAINING BEFORE ANY CHANGES ARE IMPLEMENTED!

of 79


Questions?

Harry Fanning

(ex.7619)

of 79


Pre-SAD Safety Data Briefing

Stephen Smith

ESH&Q/QACI

of 79


Comparison of Notable Events and First Aid Cases

• Significant increase in reporting year over year. Site feedback is that this is due to reporting emphasis.

• Increased reporting helps to address problems before escalation. Examples are the new USI process & training, as well as the site wide survey for non-skid application.

of 79


June 1 ‘08 – Present Medical EventsDivision Jun 1– Jun 30 ‘08 Jul 1 – Sep 30 ‘08 Oct 1 – Dec 31 ‘08 Jan 1 – Mar 31 ‘09 Apr 1 – Jun 11 ‘09

ACC - Knee Abrasion Scalp Laceration Foreign body in hand Static shock

ENG - -Thumb laceration

Finger lacerationHeadache Thumb laceration

FM&L - - Forearm abrasion -

CIO/COO Slip & FallSlip & Fall - - Burn / Left Palm Ankle contusion

Finger laceration

PHY - Fingertip trauma Forearm Laceration

Finger contusionFinger lacerationHand contusion

Scalp laceration

FEL - - Finger (HV Connector Shock) Hand laceration

Finger cutForearm abrasionFinger laceration

ESH&Q - - - Lower back strain -

of 79


Significant Notable Events and Categories• Configuration Control is the largest category, whether the issue is updated prints,

understanding machine configuration prior to entry, or understanding how test equipment has been modified.

• Some high profile examples are:• PHY-08-0618-NEW – Lifting Incident/ Hall B

Issue: Detector damaged; work planning and print updates not adequateDate: 06/11/08

• COO-08-0903-NEW – Unauthorized Access to a Controlled AreaIssue: Software did not match personnel training, allowing unauthorized entry Date: 09/03/08

• ENG-08-0908-NEW – Unexpected Discovery of Hazardous Energy While Conducting DiagnosticsIssue: Test equipment modified with no optest, resulting in unsafe conditionDate: 09/08/08

of 79


Significant Notable Events and CategoriesConfiguration Control, continued:

• ENG-08-0924-NEW – CHL valve & pipe separationIssue: As-built configuration did not match the engineering printDate: 09/24/08

• ACC-08-1006-NEW – NL11 Waveguide Jumper EventIssue: Work Controls did not allow for proper configuration after maintenanceDate: 10/06/08

• FML-09-0401-NEW – Previously Unknown Electrical Line BreachIssue: Live electrical line was not known of, nor found, during a utility surveyDate: 03/30/09

of 79


Significant Notable Events and CategoriesPersonnel Injuries were also a significant category. Some examples are below.

PHY-08-0910-NEW – Finger Injury During Block Movement – DOE ReportableIssue: Crane operator was helping with rigging, and too close to the loadDate: 09/10/08

FEL-08-1008-NEW – Residual Charge in HV CableIssue: Unplugged cable retained a charge; worker brushed his thumb against leadDate: 10/08/08

FML-09-0202-NEW – Ladder Fall - CEBAF Center Computer CenterIssue: Using a ladder on a sloped surfaceDate: 02/02/09

ENG-09-0213 NEW – Medical condition, unknown to new Supervisor, results in Issue after Transfer of Employee Issue: Communication of individual medical conditions to supervisorsDate: 02/13/09

of 79


Safety Observations Unsafe Acts Since 1 June 2008

Decrease in Procedures, with corresponding increase in PPE and Tools/Eqpt.

Matches time frame of HSS Assessment prep & recovery This effect was much more dramatic in Q209 (Jan 1 – Mar 31) Conclusion is that the site has shifted back to more “field oriented” work

All Safes:Jan 1 - Jun 11 ‘09 = 277Oct 1 – Dec 31 ‘08 = 431

of 79


CATS Primary Cause CodesJun 1 – Dec 31 ‘08 Jan 1 ‘09 - present

Procedures (Orange) and Personnel (Blue) Issues remain the drivers Procedures main category is “Not adequate” Personnel main category is “Inattention to Detail”

Entries decreased by about 60% over the same period Matches time frame of HSS Assessment prep & recovery

of 79


New Trending Capability – Safety Warden Findings

Categories devised and implemented Feb 15Previously a subjective system that could not easily be trended

of 79


Summary1. Ensure work planning includes configuration controls

aspects of the job

a) Equipment lineup before and after

b) Any print changes that will need to occur after the work is

complete2. When planning work, review the Lessons Learned

database for similar hazards

a) http://coe.jlab.org

b) Accessible from the Insight front page

http://coe.jlab.org/

of 79


Compressed Gas Initiative

NED WALKER

of 79


Compressed Gas Initiative• We have a number of compressed gas bottles storage sites

around the lab• Maintenance at the storage location includes

– Cleaning debris out of the racks to avoid corrosion– Ensuing that retaining chains are functional– Covers are present on gas bottle caps and have socks

• During the SAD please review (or ask Safety Warden to review) your compressed gas bottles storage locations for – Caps with socks on unused bottles, clean, secure

staging/storage– Presence of legacy bottles - not current vendor (GTS/Praxair)

or absence of pedigree– Status Tags {Full, In Use or Empty} please verify correct

of 79


Compressed Gas Initiative, cont’d.• Remember: when handling, treat all bottles as FULL, all the

time!• Vendors warrantee compressed gas quality for a limited time

– We have bottles on-site that exceed the warrantee period for some gasses

– Do you really know the pedigree of the gas you’re using for your application?

• We have bottles that belong to past vendors– These bottles should be returned to the original vendor– These bottles may be past their hydro date– The contents may be of limited use due their age

• If you need support or if you have questions regarding compressed gas bottles at your storage location(s)contact Ned Walker, GTS/Praxair SOTR

of 79


Questions, Support?

Ned Walker(ex.6638)

Pager [email protected]

of 79


SUMMER “SAD” Radiological Concerns Highlights

David Hamlette

RADCON Field OPS Coordinator

of 79


TAKE A BOW!!!

Since the 2008 Safety SAD meeting, the Laboratory has made marked improvements with respect to Radiological controls: Communication between work groups and RadCon Pre-planning(ATLis, and all the Lists….) Keeping co-workers accountable Asking questions when met with unusual circumstances

of 79


Refresher quiz!!!1. Who knows the RadCon cell #?

876-1743

2. T/F Only the GARWP requires annual signing?

False; there are several SRWP w/ similar requirements

3. Radiological conditions frequently change; what are the current entry postings of the FEL during rest. access?

RCA/RMA4. For unescorted access into the accelerator enclosures, what

is required?

RW-I, Dosimeter, ODH, and area specific training

of 79


“UPGRADES”

• ATLis (and all the lists) – to include more descriptive radiological planning (thanks Theo Larrieu)

• Signage modifications – “Flip-signs” for temporary radiological/radioactive materials areas.

• Tracking potentially – contaminated rack status.

• Relocated RAM staging in a few areas (i.e. Hall C)

of 79


Release of Materials• All items coming out of accelerator enclosures require RadCon

survey PRIOR to removal

• RCT’s perform site rounds at least twice daily to support work efforts

• RadCon is responsible for surveying and bringing up items from N&S Linacs, BSY.

Things to remember….

of 79


Hardware removal

Removal of beamline components require RadCon notificationWorking in radiation areas can require more than just notification!

Things to remember….

Working in Radiation Areas

of 79


Workingin Hall A&C

Equipment Racks Moving “Radioactive

Materials”

Disassembly of “RAM”

Coordinate work with RadCon!!

of 79


Disposing of Metals• Accelerator Enclosure Metals Cleared by RadCon

(Indistinguishable From Background) Can Be throw in the regular trash

• They should have a “Do Not Recycle” sticker affixed to them

• No recycling of metals that have been in any accelerator enclosure

• SOSA area is setup to store “Moratorium” metals “In hopes of….”

“Moratorium- Madness”

of 79


RAD WORKER “GOOD PRACTICE”• Review GRWP, SRWP, and RCOP’s from time to

time…

• Be familiar (YOU!!) with CURRENT radiological work conditions.

• ATLis/Clist/Alist… are all great planning tools, but a phone call allows better coordination and support!

• When in doubt call the RadCon cell phone 876-1743

of 79


CEBAF Summer SAD Briefing

JACK LUDWIG

of 79


Major Tasks

• Archiver Upgrade – 17-27 June• Temporary Archiver available• Temporary data to be discarded after upgrade

• Injector• Replace LL2 Gun• Girder replacement for 2nd Wien Filter

• Big Jobs involving• Alignment• Diagnostics• Magnets• Vacuum

of 79


Major Tasks – Facilities

• CHL Addition Construction

• Crane inspections and PM

• Sump pump repairs

• Transformer inspection and repair

• Cooling tower maintenance

• Hurricane power test – 9 July

of 79


CHL Building Addition

of 79


Transformer PM July 8-10

of 79


Major Tasks – Tunnel

• Alignment work

• Cryomodule leak checks, repairs, cryo-cycles, testing

• Stone drop – SE corner

• Cryomodule installation (C50-9 at 1L04)?

• Repairs, modifications, and PMs on various systems

• PSS certification

of 79


Cryomodule C50-9 to 1L04 Installation?

of 79


PSS CertificationAugust 3-7

of 79

PRE-SAD MEETING 15 JUNE 2009http://opsntsrv.acc.jlab.org/ops/Operability_Files/SAD_calendar/SAD_calendar.htm

of 79


Lessons We Have Learned

• Walk the job with your work crew before starting.Initial conditions may require reworking the plan

• Beware of Scope Creep – stop and reassess

• Report suspected or known damages to equipment

• Housekeeping? Clean up daily

• Use ATLis.

of 79

PRE-SAD MEETING 15 JUNE 2009http://devweb.acc.jlab.org/CSUEApps/atlis/atlis.php

of 79


THINK

of 79


QUESTIONS?

of 79


• Accelerator Restoration begins 17 August

• Physics at 5.764 GeV & 100uA scheduled 21 August

SAD(ness) Ends…

of 79


FEL SUMMER ACTIVITIES

JIM COLEMAN

of 79


6/1- 6/6 Begin Restoration, Systems Hot

Checkout

6/8-6/12 Commission New ADL Electronics

6/15-9/12 FEL Operations

The Plan

of 79


Exceptions to the Plan

• Maintenance Days – Scheduled for 6/18, 7/09-7/13, 8/7 and 8/28. Additional dates are possible (unscheduled maintenance, CHL work).

• PSS Certification – Scheduled for 9/10

of 79


In Addition to the Plan

• Checkout of UL 5 Transport for the Pulsed Laser Deposition experiment.

• Build up of the UV Optical Cavity (High Reflector, Output Coupler).

• Design and build UV Collimator.

• Complete UV Beamline installation.

• Begin Commissioning of UV upgrade (first electron 10/01)

of 79


Status of UV Installation Effort

of 79


Points of Interest

• FEL will be in operations as much as possible.

• FEL coordination meeting – Monday through Friday, 8:30 a.m.

• All planned maintenance day activities along with installation activities must have an approved FEList before effort can begin.

• During operations, all work and visitors must check-in with the Duty Officer beforehand.

of 79


Points of Interest

FEL Facility Safety Awareness Document

2nd Floor Load Limit

of 79


Points of Interest

Status of FEL

Radiation Boundary while machine is in Beam Permit

of 79


Points of InterestUser Lab Status

ODH Beacon

User Lab ‘CRASH’ Switch

User Lab Entry Status

of 79


General Division Information

G. Neil A.D. 876-1775 (cell phone)

G. WilliamsDeputy AD

DSO7552

R. Walker Facility Coordinator 7273

J. Gubeli Laser Systems 7862

J. Coleman Accel. Systems 7312

T. Powers Safety Warden 7660

K. Jordan User Lab Liaison876-1742

(cell phone)

of 79


QUESTIONS?

of 79


Summer 2009Working in the Experimental Halls

Scheduled Accelerator Down

Environment Health & Safety

BERT MANZLAK

of 79


Prior to Working in the Experimental Halls

• Plan work in advance with the appropriate Hall Work Coordinator (ATLis, HAList, HBList, HCList)

• Where appropriate, supervisors shall conduct a Task Hazard Analysis

– outlined in the JLab EH&S Manual Chapter 3210 – Hazard Identification and Characterization

• Supervisors must verify that they and the people they supervise have the required and up-to-date training.

of 79


• Review information on Hall specific EH&S bulletin board, which is located at the entrance to the hall on the lower level/labyrinth.

• Review specific work control documents and assess and gather necessary personal protective equipment.

– Radiation Work Permits, Temporary Operational Safety Procedures, Standard Operational Procedures, etc.

– PPE Example: Hall B – hard hat required.

Hall B and C: No open-toed shoes

• Communicate daily with the Hall specific Work Coordinator/Area Safety Warden.

Prior to Working in the Experimental Halls (cont.)

of 79


Physics Division Experimental HallWork Coordinators and Area Safety Wardens

Ext./Pager

Hall AEd Folts

Jack Segal*

7857

7242

Hall BDoug Tilles

George Jacobs*

7857

7115

Hall C

* Alternate

Walter Kellner

Andy Kenyon*

5512

7555

of 79


Minimum JLab EH&S Training for Working in the Experimental Halls

• SAF 100 EH&S Orientation• SAF 801 Radiation Work I• SAF103 O.D.H.• Hall Specific EH&S Awareness

Hall Training Contacts

SAF 110* Hall A J. LeRose, [email protected]

SAF 111* Hall B A. Deur, [email protected]

SAF 112* Hall C B. Vulcan, [email protected]

*Required for unescorted access

of 79


If you have Environmental, Health, and/or Safety Questions, Issues/Concerns in the Experimental Halls

• Contact your supervisor

• Contact area Safety Warden or Alternate

• Contact Physics Division

Ext.

Bert [email protected]

7556

Charles [email protected]

7608

Dennis [email protected]

7740

mailto:[email protected]



of 79


Major Activities Scheduled

• Hall A: Install E05-109 HAPPE x III

• Remove polarized 3 He target system

• Install cryogenic target system

• Remove big bite spectrometer

• Major detector change out

• Moeller target replacement

• Standard preventative maintenance

of 79


Major Activities Scheduled (cont.)

• Hall B: eg1 – dvcs

• Pull beamline upstream/down

• Retract DVCS

• Open Clas

• Remove ToF panel 4’s

• Install steelwork for drift chambers

• Drift chamber repairs (3 sectors)

• ToF repairs

• Replace drift chambers

• Close DLAS

of 79


Major Activities Scheduled• Hall C – Install/commission E05-115 HES-HKS

• Up stream beamline installation

• HKS-HES beamline/experiment commissioning

• Magnet and electrical power supplies – testing

• Numerous alignment activities

Weekly meeting: Tuesday, 8:30 a.m., MCC

of 79


Additional Information

• Report injuries– 911 and 4444– Minor injuries, contact Medical Services

• Cross Divisional work activities are entered in ATLis.

• Cellular telephones are not reliable communications

• Utilize the buddy system

• All under graduate students shall be escorted for at least the first three months

of 79


Additional Information (cont.)

• Pay close attention to signs outside the Halls

• Hall C has specific hard hat and safety shoe

requirements (learn them and comply)

• Do not exploit ambiguities or loop holes in rules.

• Err on safe side and help correct issues.

of 79


QUESTIONS?

of 79


Closing Remarks

Bob May

of 79


Closing RemarksLesson Learned from Flight 1549* Safety reminders before the SAD

Appreciate training – training and experience are the best defense when things go wrong

Assist and encourage careful planning and be aware of changes

Be aware of changing conditions – be aware and ready to respond if the unexpected happens

Constantly reevaluate the hazards

Follow the leader - learn from those with expertise and leadership

Keep an eye on your coworker, lead by example

Follow the rules – take the time to complete the checklists

Select and wear the right PPE andcheck with your supervisor on requirements, review pre-job briefing

Continually learn – the pilots and crew benefitted from lessons learned. They applied them; nobody died. That’s the best lesson.

Remain aware of your surroundings

*Professional Safety, June 2009

pre-sad safety meeting

Documents

presad meeting

meeting slide

presad safety meetingmonday

good work

work hazardsby

work locations

similar work

safety performance