premier document management solutions...-elite imaging and content management services o customized...

Drowning in Paperwork? Tired of Managing Documents? Can’t Find Important Papers?

We Can Help!

Premier Document Management Solutions

&

PROSHRED SECURITY / PROSCAN SOLUTIONS 75 POST OFFICE PARK - | WILBRAHAM, MA 01095

SHREDDING SERVICES: 413.596.5479 | SCANNING SERVICES: 413.279.1701 | FAX: 413.596.5401 | WEB: WWW.PROSHRED.COM AND WWW.PROSCANSOLUTIONS.COM

- Professional Onsite Shredding Services o Document, Media, & Hard Drive Destruction, at Your Door

- NAID and ISO Certified

- Prompt and Reliable Service

- Courteous and Qualified Customer Service Representatives

- State-of-the-Art Equipment and Trucks

- Elite Imaging and Content Management Services o Customized Scanning and Database Integration

- First-Class Customer Service

- Superior Quality Control and Security Protocols

- Turn-Key Solutions and Fully-Searchable Documents

- Innovative Technologies and Workflow Automation

DROWNING IN PAPERWORK?TIRED OF MANAGING DOCUMENTS?CAN’T FIND IMPORTANT PAPERS?

WE CAN HELP!

SAVE 30-40% ON FULL SERVICE SCANNING

PLEASE NOTE:Due to the customized nature of our business, large volume jobs and regular service jobs can be considered on a case‐by‐case basis, and Proshred/Proscan will always give the customer the most competitive price. Although our final proposed price may often be lower than the list prices above, it will never be more. Proshred/Proscan will provide a free consult and estimate to its customer, along with a complimentary sample of work. It is also important to note that there are a variety of factors that must be considered when developing a service proposal. Proshred/Proscan cannot forsee all possible scenarios and therefore some service items may develop, which are not listed above. In these instances, Proshred/Proscan will discuss the unforeseen items with the customer for approval, and we will always provide fair and competitive rates.

THE PROSCAN ADVANTAGE

Massachusetts Higher Education Consortium (MHEC) Contract Products and Pricing List

Services and Handling

Onsite Service (Includes Technician & Workstation)

Transportation/Handling (Pick Up and/or Return of Originals for Offsite Scanning) ‐ 1 to 25 Miles

Transportation/Handling (Pick Up and/or Return of Originals for Offsite Scanning) ‐ Mile 25+

Full‐Service Receiving and Entry (+ Box Manifest)

PRODUCT DESCRIPTION SUGGESTED MFG LIST % OFF MFG LIST MHEC CONTRACT

$100/Day/Technician $75/Day/Technician

$0

$1/Mile (for Mile 25+)

$0

25%

100%

50%

100%

$25 Flat Rate

$2/Mile

$50 Flat Rate

Full Service Scanning, Folder‐Level (No Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Folder‐Level (Light Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Folder‐Level (Medium Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Folder‐Level (Heavy Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Document‐Level (No Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Document‐Level (Light Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Document‐Level (Medium Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Document‐Level (Heavy Prep) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning, Special Handling (Glasswork) ‐ 300 DPI B/W or 200 DPI Color

Full Service Scanning (Folder-Level, Document-Level, and Special Handling)PRODUCT DESCRIPTION

$0.125/Image*

$0.135/Image*

$0.145/Image*

$0.155/Image*

$0.165/Image*

$0.175/Image*

$0.185/Image*

$0.195/Image*

$0.50/Image

40%

37%

35%

30%

40%

40%

37%

35%

30%

$0.075/Image

$0.085/Image

$0.095/Image

$0.105/Image

$0.095/Image

$0.105/Image

$0.115/Image

$0.125/Image

$0.35/Image

SUGGESTED MFG LIST % OFF MFG LIST MHEC CONTRACT

Conversions to Digital Images and Aperture Card Scanning

Microfilm Conversion to Digital Image (16mm)

Microfilm Conversion to Digital Image (35mm)

Microfiche Conversion to Digital Image

Aperture Card Scanning


$0.125/Image

$0.15/Image

$0.15/Image

$1/Image

$0.0875/Image

$0.105/Image

$0.105/Image

$0.75/Image

30%

30%

30%

25%

Container Sales

Container Sales: EC

Container Sales: 65 Gallon Bin

Container Sales: 95 Gallon Bin


$125/EC

$135/Bin (65 Gal)

$150/Bin (95 Gal)

$87.50/EC

$94.50/Bin (65 Gal)

$105/Bin (95 Gal)

30%

30%

30%

Onsite Document Destruction (On‐Call Services/Purge)

Onsite Document Destruction (Regular Service): Executive Console (EC)

Onsite Document Destruction (Regular Service): Small Recycle Bin (65 Gallon Bin)

Onsite Document Destruction (Regular Service): Large Recycle Bin (95 Gallon Bin)

Onsite Electronic Destruction: Hard Drive Destruction (Without Scanning of Serial Numbers)

Onsite Electronic Destruction: Hard Drive Destruction (With Scanning of Serial Numbers)

Onsite Electronic Destruction: Mixed Soft Media (Copy Box)

Shredding ServicesPRODUCT DESCRIPTION

$75/Bin

$50/EC

$60/Bin (65 Gal)

$70/Bin (95 Gal)

$9.95/Drive

$5/Drive + $75/Scan

$50/Copy Box

60%

70%

67%

61%

30%

30%+33%

40%

$30/Bin

$15/EC

$20/Bin (65 Gal)

$27/Bin (95 Gal)

$6.95/Drive****

.95/Drive****+$50/Scan

$30/Copy Box


[email protected]

[email protected]

Indexing/Data Entry of First Field ‐ Full‐Service Scanning (Up to 25 Characters)

Indexing/Data Entry of Additional Fields ‐ Automatic

Indexing/Data Entry of Additional Fields ‐ Manual (Folder‐Level)

Indexing/Data Entry of Additional Fields ‐ Manual (Document‐Level)

Indexing/Data Entry of Handwriting

Optical Character Recognition (OCR), with Full‐Service Scanning

Quality Control (with Full‐Service Scanning)

Electronic File Retrieval

File Retrieval and Scan or Fax on Demand, Standard ‐ Up to 10 Requests per Project

File Retrieval and Scan or Fax on Demand, Standard ‐ Over 10 Requests per Project

File Retrieval and Scan or Fax on Demand, Urgent ‐ Up to 5 Requests per Project

File Retrieval and Scan or Fax on Demand, Urgent ‐ Over 5 Requests per Project

File Retrieval and Scan or Fax on Demand, Special ‐ After Hours/Weekend/Holiday

Permanent Removal

Digital File Delivery, via SFTP

Digital File Delivery, via External Media ‐ First Copy (with Full‐Service Scanning)

Digital File Delivery, via External Media ‐ Additional Copies (Up to 1TB Drive Included)

Storage of Originals During Scanning

Temporary Storage of Originals, Before or After Scanning

Digital Data Storage

Hosted ECM Solutions *ECM Software Licenses Start Around $845 for Individual Licenses. Additional Discounts Available for License Packs.

Destruction of Originals (Bundled with Off‐Site Scanning Solution) ‐ Copy Box (10"x12"x15")

Destruction of Originals (Bundled with Off‐Site Scanning Solution) ‐ File Box (10"x12"x24")

Specialty Services ‐ Bookmarking, Redaction, Image Conversion, File Renaming, Reassembly, Etc

Labor (for Special Services Requests), Technician‐Level

Labor (for Special Services Requests), Supervisor‐Level

Labor (for Special Services Requests), Manager‐Level

Labor (Moving Services)

Consultation Services ‐ Initial Consult

Consultation Services ‐ Additional Consultation, Remote

Consultation Services ‐ Additional Consultation, On‐Site

Off‐Site Professional Services ‐ ECM Setup, Workflow Design, Integration Services, Etc.

On‐Site Professional Services ‐ ECM Setup, Workflow Design, Integration Services, Etc.

Document Management (ECM) Software and Solutions

Scanning Equipment

PRODUCT DESCRIPTION

$0.1/Field

$0.0025/Image

$.01/Img, $0.50/F

$0.02/Img, $0.1/F

$0.50/Image

$0.005/Image

$0.01/Image

$5/File

$10/File

$15/File

$10/File

$15/File

$25/File

$5/Container

$100 Setup + $25/Trans

$50

$150/Copy

1.25/Container/Mont

1.25/Container/Mont

$1.25/GB/Month

$995/License

$3.75/Copy Box

$6.25/File Box

$35/Hour

$35/Hour

$44.50/Hour

$62.50/Hour

$60/Hour

$250 Flat Rate

$200/Hour

$350/Hour

$200/Hour

$350/Hour

Varies

Varies

100%

100%

50%

50%

50%

100%

100%

100%

100%

30%

100%

30%

30%

100%

50%+100%

100%

35%

100%

20%

20%

15%

20%

20%

30%

30%

20%

20%

25%

100%

25%

30%

25%

30%

15‐25%

15‐20%

$0

$0

$0.005/Img, $0.25/F

$0.01/Img, $0.05/F

$0.25/Image

$0

$0

$0

$0

$10.50/File

$0

$10.50/File

$17.50/File

$0

$50 Setup + $0/Trans

$0

$97.50/Copy

$0

$1/Container/Month

$1/GB/Month

$845/License

$3/Copy Box

$5/File Box

$24.50/Hour

$24.50/Hour

$35.50/Hour

$50/Hour

$45/Hour

$0

$150/Hour

$245/Hour

$150/Hour

$245/Hour

Quote by Project

Quote by Project


A La Carte Services

Scan‐Only Service/A La Carte Imaging (<11"x17") ‐ 300 DPI B/W or 200 DPI Color

A La Carte Document Preparation (Light Prep)

A La Carte Document Preparation (Medium Prep)

A La Carte Document Preparation (Heavy Prep)

A La Carte Receiving & Entry (+ Box Manifest)

Wide‐Format Scanning (Folded and Integrated)

Wide‐Format Scanning (Wide‐Format Only Project)

Indexing/Data Entry of First Field ‐ A La Carte, Folder‐Level (Up to 25 Characters)

Indexing/Data Entry of First Field ‐ A La Carte, Document‐Level (Up to 25 Characters)

Optical Character Recognition (OCR), with A La Carte Imaging

Quality Control (A La Carte Imaging)

Digital File Delivery, via External Media ‐ First Copy (with A La Carte Imaging)

PRODUCT DESCRIPTION$0.10/Image*

$0.03/Image

$0.06/Image

$0.09/Image

$1.50/Box

$3.50/Image

$2.50/Image***

$.015/Img $.75/F

$.25/Img $0.125/F

$0.01/Image

$0.01/Image

$75

20%

50%

40%

30%

33%

30%

30%

50%

50%

50%

50%

33%

$0.08/Image

$0.015/Image

$0.035/Image

$0.0625/Image

$1/Box**

$2.45/Image

$1.75/Image

$.0075/Img, $0.375/F

$.0125/Img, $0.0625/F

$0.005/Image

$0.005/Image

$50


File Management and Professional Services

*Pricing is for Less Than 250,000 Images. Volume Discounts Available @ 250k Images, 500k Images, 1M Images, and 5M Images (See Offer Table)Folder‐Level Scanning is for Average Document Sizes of 50+ Images. Pricing Includes 300 DPI B/W or 200 DPI Full‐Color (Additional Resolutions Available)**Pricing is for Up to 100 Boxes. Volume Discounts Available @ 100 Boxes and 250 Boxes (See Offer Table)***Pricing is for Less Than 5,000 Images, Volume Discounts Available @ 5k Images, 10k Images, 25k Images, 50k Images, and 100k Images (See Offer Table)****Pricing is for Up to 50 Drives. Volume Discounts Available @ 51 Drives, 151 Drives, and 401 Drives (See Offer Table)

Pick-Up &Delivery

createcollectcapturereceive

0.1ORIGINATE

0.2STORE

organizescanstore

0.4SHARE

distributeutilize

workflow

DO

CU

MEN

T S

CANNIN

G &

DIG

ITAL A

RCHIVING

DO

CU

MEN

T M

AN

AGEM

ENT

DOCUMENT DESTR

U

CTION

0.5SAFEGUARD

protectmaintainpreserve

0.6DISPOSE

destroyshredrecycle

DocumentPreparation

Document ScanningImaging / Digitization

Text - SearchableDocuments

DocumentIndexing

WorkflowAutomation

VersionControl

UserManagement

Data HostingManagement

Document Auditing HistoryReporting & Alerts

ScheduledShredding

Media & Hard DriveDestruction

Secure DocumentDestruction & Recycling

0.3UTILIZE

locateretrieve

use

document &information

life cycle

FIND FILES IN 20 SECONDS, NOT 20 MINUTES.ALL of Your Documents at Your Fingertips

ProScan Solutions: [email protected] | ProShred Security: [email protected]