presen tech
TRANSCRIPT
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PRESENTATION
TECHNIQUE
Practical Hints to SuccessfulPresentation
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CONTENTSCONTENTS
1. General Concepts
2. Preparation
3. On the Stage
4. Finishing the Presentation
5. Evaluation
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I. TimingConsider:
1. The time limit
2. The amount of information available, and how
much of it you can cover
3. How much detail you can include
4. Dividing the material into sections, with subjectheading
5. The most effective way to present your
information PPT, transparency, video or others
PREPARATIONPREPARATION
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II. Material Preparation
Choosing Your SubjectsStructure of Presentation
1. Introduction
What your topic is An outline of the main points Any necessary history or definition of terms2. Body
Emphasize important information3. Conclusion
Summary of the main points made in the body Future works
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Some Rules to Prepare PPT, Slides,etc.Rule 1. Be concise and simple.
1. One topic for one transparency
2. 15-20 words ( max of 7 words by 7 lines) per transparency
3. 2-5 minutes per transparency ( 12-30 transp. for an hour)
Rule 2. Avoid premature optimization. Get the contents
right first, and then make your slides look pretty.
1. Print neatly, do not use cursive writing.
2. Choose fonts that are easy to read.3. Check spelling and grammar.
4. Choose diagrams, charts or pictures with neat layout. Useone image per page.
5. Use colors effectively.
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Rule 3. Use a big letter size or else point 28
1. Make visual aids big enough to see. 24 point
2. To test the size of your visual aids, check 1 inch to 10
foot rule: For every 10 foot away the audience is from
the screen, letters or symbols should be 1 inch high
on the screen.
Rule 4. Your slides should be visually appealing.
1. A picture is almost always better than text.
2. Colors can be very appealing but must be used with
care. Over-use of color can however be distracting.
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Handout
1. Handout should be kept to a reasonable
length
no more than one side of A4 and two sides
maximum.
2. The purpose of handout is to convey items
you might want to refer to.
3. You can also use a handout to reinforce thestructure of your talk.
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III. Behavior Preparation
Preparing for Your Talk
1. Practice for effective presentation
The more you practice the more comfortable
you feel in front of the audience.2. Timing of your presentation is very important.
3. Arrange your presentation in a logical sequence.
Knowing the Audience1. What is the level of audiences knowledge of the
subject?
2. What is the size of the audience?
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Supplemental Hints
1. Professional appearance is important.
2. Arrive at the site a few min before your
presentation.
3. Once you are comfortable with your
presentation, get motivated and show some
enthusiasm.
4. If you are a nervous speaker, practice,
practice, practice!
5. Get some sleep the night before your talk.
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Material ConveyingAt the beginning of your presentation express thanks to
chairman, state your name, institution and title of your
presentation. Three elements of presentation include:introduction, explanation of methods and closure.
Introduction
1. Focus the attention of audience on the subject.
2. Create an organizing framework for the information
that follows : overview, study area, research
methodology, results and conclusions.
3. Stimulate interest and involvement of audience in the
presentation.
ON THE STAGEON THE STAGE
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Explanation
1. Cover the state-of-art/market trends/latest
development in products in 1- 2 slides.
2. Mention the main stream technology in the area in 1
slide.
3. Present your idea/method/algorithm/discoveries inabout 5 slides.
4. Compare your results with existing ones in 1-2
slides.
5. Present your personal conclusion/opinions futureworks in 1-2 slides.
Closure
This is the end of my presentation. Thank you.
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Behavior in Conveying
Attitude andbody language play quite a big part in thesuccess-fulness of a presentation. Some hints to perfectyour day at the stage are as follows:
Gaining the Audiences Interest
Attract interest and direct the groups attention to your topic.
Interacting with the Audience
Rule 1.Look at the audience and seek eye contact with them.
Rule 2.Make sure the audience can always see the screen.
Rule 3.Make it look like you are having a good time.
Rule 4.Do not try too hard to be funny.
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An important aspect of giving a talk is dealing
with questions.
1. Questions are a good thing.
2. Allow the person who is asking a question tofinish his sentence.
3. It is acceptable to say that you do not know
the answer.
FINISHINGFINISHING
THETHEPRESENTATIONPRESENTATION
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1. Repeat or paraphrase the question so that
you are sure you understand it.
2. If it is a long question, try breaking it upinto sections, and answer them one by one.
3. Be brief and to the point avoid introducing
new information.4. Conclude with a clear finish and thank your
audience for their attention.
Useful Suggestion in Answering
Questions:
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After each talk, evaluation sheets are distributed
on which everyone will be asked to evaluate the
presentation. From such sheet you could then
summarize the audience evaluations, comments,
and provide a summary to the speaker. The
evaluations are expected to be frank and
constructive.These evaluations will allow you to get feedback
on how the audience reacts to and perceives
your presentation.
EVALUATIONEVALUATION
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THE ENDTHE END
Thank you verymuch for your
attention.