presentation to pcd&mv 23 october 2012

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military veteransDepartment:Military Veterans

REPUBLIC OF SOUTH AFRICA

PRESENTATION TO PCD&MV23 OCTOBER 2012

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SCOPE• Decision required• Aim• Legislative requirements• Vision and Mission • Functional Structure• DMV Strategy Map• Performance on Strategic Budgeting Information• DMV contribution to Government Outcomes• Performance against Executive Authority’s priorities• Programme Performance • Risk Management information• HR information

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AIM

• To provide the outlook of the DMV Annual Report for the 2011/12 financial year.

• To provide a summary of DMV performance against plan.

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Legislative Requirements

• Section 40 of the PFMA read in conjunction with chapter 18 of the Treasury Regulations and Chapter 1, Part III J of the Public Service Regulations, 2001 set out the legal requirements for departments’ annual reports and what information the annual report must include.

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VISION & MISSION

VisionVision

"A dignified, unified, empowered and self sufficient "A dignified, unified, empowered and self sufficient military veterans’ community”military veterans’ community”

Mission Mission • To facilitate delivery and co-ordinate all activities To facilitate delivery and co-ordinate all activities

that recognise and entrench the restoration of that recognise and entrench the restoration of dignity and appreciation of the contribution of dignity and appreciation of the contribution of Military Veterans to our freedom and Nation Military Veterans to our freedom and Nation Building.Building.

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DEPARTMENT OF MILITARY VETERANS (APPROVED MACRO STRUCTURE MAY 2010)

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REPUBLIC OF SOUTH AFRICAVersion 1

F4: Promote adequate footprint

Output Deliverables

Activities

Inputs

Investing in the Future

R1: Ensure professional &

Supported DMV Human Resources

R4: Ensure Integrated and Reliable DMV

Information and Intelligence

F2: Promote Global Presence

F3: Ensure Consensus on

Military Veterans

Department of Military VeteransDepartment of Military Veterans

R3: Ensure Adequate DMV Infrastructure,

estate management and logistics services

F1: Ensure Appropriate Research and Policy

P1: Administer the DMV

P2: Enable the DMV

P3: Deliver the Services

A dignified , unified, empowered And self sufficient Military Veterans community

R5: Ensure sound Financial

Management of the DMV

D2: Socio Economic Support

Services D4: Ensure the provision of Sound Policy

and Administration

D1: Strategic direction

D3: Empowerment and Stakeholder

Relations Management

Services

Outcome&Impact

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OVERALL FINANCIAL PERFORMANCE

Programme Main Appropriation

R’000

Adjusted

Appropriation

R’000

Actual Amount

Spent

R’000

Over/Under Expenditure

R’000

Administration 45.4 36.5 28.9 7.6

Socio-Economic Support Services - - - -

Empowerment and Stakeholder

relations

- - - -

Total 45.4 36.5 28.9 7.6

Responsible Minister L.N. Sisulu

Administering Dept. Department of Defence and Military Veterans

Accounting Officer Director-General of the Department of Military Veterans

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• It should be noted that the Department of Military Veterans was operating in the sub-Programme Military Veterans Management within the main Administration Programme under Vote 22 of the Department of Defence and Military Veterans in 2011/12 financial year.

• The Department of Military Veterans was allocated an original budget of R45, 4 million during 2011/12 financial year which was adjusted down by R8,9 million to R36,5 million.

• The amount of R28, 9 million (79 percent) was spent against the allocated budget during 2011/12 financial year. • The under-spending of R7,6 million was mainly due to the posts which were not filled during 2011/12 financial year and the

related unspent operational budget for unfilled posts. • The virements were accounted for in the 2011/12 Annual Financial Statements of the Department of Defence and were

approved by its Accounting Officer.

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Performance on the Organisational Environment

• The organisational and functional structures of the DMV, comprises of 169 posts.. • The cost of the total number of posts approved amounts of R63.6 million. • During the 2011/12 financial year, the DMV was able to fill 21 posts in line with the

approved structure. • To ensure delivery of services of the Military Veterans, 12 members were

seconded from the department of Defence during the 2011/12 financial year.

Human resources limitations• The slow progress in filling vacant posts derailed the execution of the DMV’s

mandate and the development of important policies and systems. To respond to these challenges, the DMV will fill 80 per cent of funded vacant posts during the 2012/13 financial year.

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DMV contribution to Government Outcomes

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Government Outcomes Main Achievements

Outcome 1: Quality of basic education The Department contributes to the education of Military Veterans and their dependants, through the provision of bursaries for schools and Universities. The Department during the 2011/12 financial year commenced with the development of a bursary policy. The policy implementation will commence in the 2nd quarter of the 2012/13 financial year.

Outcome 2: A long and healthy life for all During the period under review, the Department of Military Veterans in collaboration with the Department of Defence provided access at all military health facilities by Military Veterans. Approximately two thousand five hundred (2,500) Military Veterans have already been loaded on the South African Military Health Services (SAMHS) system.

Outcome 4: Decent employment through inclusive economic growth

The Department started engaging different government Departments to source employment for Military Veterans and/or their dependents. As part of this effort, an agreement was reached with Department of Social Development to employ 100 Military Veterans and/or their dependents with the South African Social Security Agency (SASSA). Eighty Seven (87) MV have been deployed in this project thus far.

Outcome 5: A skilled and capable workforce to support an inclusive growth path

The Department has also engaged the Departments of Water Affairs as well as Environmental Affairs with regards to the contribution to this outcome. A Service Level Agreement is being concluded that will see 750 Military Veterans being employed on Water bulk Infrastructure upgrade in the Water Affairs Department as well as in the Working for Water’s Elimination of Alien Invasive Plants program. Most significantly, Military Veterans will be trained to establish and/or work in the value added industries within this program

Outcome 10: Environmental Assets and natural resources that are well protected and continuously enhanced

The Department initiated engagements with the Department of Water Affairs as well as the Department of Environmental Affairs in a mutually beneficial exercise that will see Military Veterans being employed in the Working for Water project

Outcome 11: Creating a better South Africa and contributing to a better and safer Africa in a better world.

A major contribution from this Department is in its effort to ensure participation of Military Veterans in Nation Building and Reconciliation activities. To this end, the Department has prioritized all those activities that empower the veterans to contribute to reconciliation and nation building. The Department continues to collaborate with other Departments that play a crucial role in the preservation of Military Veterans Heritage as well as the restoration of their dignity, particularly with Department of Arts and Culture

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Performance against the EA Priorities (1)• Provision of immediate social relief of distress to the most vulnerable of the

Military Veterans

In acknowledging the reality that there are destitute Military Veterans, there is a need to identify those that reside within this category and devise interventions to deliver immediate relief. The Department in this regard embarked in a process of cleaning-up the database to ensure that all deserving Military Veterans are registered so that they can be able to receive the benefits.

The approved Military Veterans Act 18 of 2011, provided a criterion for identifying the Military Veterans and which category they fall under.

• To provide, subject to availability of resources, comprehensive support services to military veterans and where applicable, to their dependants

During the 2011/12 financial year, the Department commenced with a process of ensuring that Military Veterans have access to health care support. The preparatory work that was done during the 2011/12 financial year led to a roll-out of medical cards during April 2011. During the period under review, approximately two thousand five hundred (2, 500) Military Veterans have already been loaded on South African Military Health Services (SAMHS) system.

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Performance against the EA Priorities (2)

• Promotion of Military Veterans” heritage as well as memorialisation and honouring

– During 2011/12 financial year, an event was held in Uganda to unveil the heritage site in honour of members of the MK and to restore their graves in Kawaweta and Kampala. Preparatory work has also been undertaken towards the unveiling of the Matola heritage site in Mozambique and the discussions between the intergovernmental task team for both counties are in progress.

– An agreement has been entered into with Angola for South Africa to restore the graves and establish the monument in honour of the fallen members of MK in Angola. Negotiations on the commencement of this task are underway. This matter fits within the broader engagement with the countries in the SADC region and therefore will be elevated/ included in some of the issues on the SADC agenda.

– An agreement was also reached with the City of Johannesburg for the Department to establish the heroes acre in West Park (Johannesburg). The Department intends taking this to fruition in this current financial year (FY 2012/13) the Department also intends installing the establishment of a flame of a tomb of an unknown soldier as well as a monument in the City of Tshwane. During the period under Review, the Department started engaging its counterparts in the Municipality and negotiations are underway, involving the Department of Public Works and will soon engage the Presidency in this endeavour.

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Performance on the EA Priorities(3)• Education, Training and Skills development

– The Department has initiated engagements with the Department of Defence to look at the revival of the Centre for Advanced Training. This centre is crucial in providing critical technical skills to Military Veterans.

– At another level, the department embarked on an effort to identify the resources to support the skilling and/or reskilling of Military Veterans. The Department facilitated request for funding for IPHUPHO, the Service Provider accredited for skills training during the last quarter of the FY2011/2012, unfortunately National Skills Fund did not approve the proposal.

• Facilitation of employment placement– As earlier alluded to, Government has the capacity to employ large numbers of Military Veterans at

various levels depending on their skill, capacity and potential to learn. The primary target for employment of Military Veterans during the period under review has therefore been the identification of job opportunities for MVs in government Departments. This trend is expected to continue even in the new financial year (2012/13). In this regard, the engagement of the Department with other state the Departments has seen 87 veterans being employed by the Department of Social Development.

– In another development, the Department engaged the Departments’ of Water Affairs as well as that of Environmental Affairs. By end of the financial year (2011/12), negotiations had advanced to a level where both parties agreed that they would absorb 750 Military Veterans in various projects ranging from technical fields in programs to upgrade and maintain the country’s bulk water infrastructure as well as in the Working for Water program. This program will be pursued in the 2012/13 financial year, as soon as the Service Level Agreements have been finalized. The Departments’ of Water Affairs and that of Environmental Affairs have also agreed on the provision of training to Military Veterans in order to develop and take part in the value adding industries within the Invasive Alien Species Eradication program.

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Performance on the EA Priorities(4)• Promote empowerment programmes for and of Military Veterans

– During the 2011/12 financial year, the Department initiated the process to have Military Veterans start setting up cooperatives and companies as part of delivery systems. This will be pursued during the 2012/13 financial year.

– The initiatives will entail:

– Utilisation of preferential procurement mechanism with the Department and other social partners

– Operationalisation of Special Purpose Vehicle (SPV) to provide incubator programmes designated for Military Veterans

• Strengthening governance and oversight protocols to give effect to the provisions of the Act

– The South African National Military Veterans Association which is established in terms of section 7. (l) (a) of the Military Veterans Act, 18 of 2011 is operational. The following main achievements by SANMVA are applicable:

– Appointment of the SANMVA NEC

– The Department has engaged with SANMVA and clarified and/or delineated the roles and responsibilities in a crucial workshop that solidified the relationship between both Parties.

– SANMVA has held its first National General Council, assisted by the Department.

– There is currently no budget allocated to SANMVA. The association requires at least R8 million for it to be fully operational so as to ensure achievement of its mandate.

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Performance on the EA Priorities(5)• Empowerment of Military Veterans to Enhance their Contribution to reconciliation and Nation Building

– During the 2011/12 financial year, the Department initiated the process to have Military Veterans start setting up cooperatives and companies as part of delivery systems. This will be pursued during the 2012/13 financial year.

– The initiatives will entail :• Utilisation of preferential procurement mechanism with Department and other social partners• Operationalisation of Special Purpose Vehicle (SPV) to provide incubator programmes designated for

Military Veterans

• Developing, confirming and deepening the skills base of Military Veterans– During the MTEF, an exploratory study to provide a skills profile of the Military Veterans was not conducted as

planned due to lack of capacity and resources. This outcome of this exercise will inform the country's skills base of Military Veterans.

• Implementation of a high impact communication and marketing strategy and plan •

– The Department, whilst mobilising adequate capabilities to provide a sustainable high impact communication and marketing strategy, utilised opportunities that were presented to profile Military Veterans and these include but not limited to the following:

– Fiftieth celebration of uMkhonto we Sizwe– Freedom day celebration, that saw Military Veterans community participating in a parade with the armed forces

• Maintain the credibility and security of National Military Veterans database

– To ensure the credibility and security of national Military Veterans database, the Department’s main focus during 2011/12 was to ensure that the database is updated to ensure that all deserving Military Veterans are registered with correct information that will enable tracking and progressive Implementation of Section 5 of the Act.

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OTHER ORGANS WITH AN AFFILIATION TO THE DMVThe South African National Military Veterans Association (SANMVA)

• During the period under review, South African National Military Veterans Association (SANMVA) managed to launch all provincial structures, in partnership with the Department. Most regions have also been launched. SANMVA held its National Executive Council during the third quarter of FY2011/2012.

• SANMVA facilitated employment of Veterans, and continues to negotiate with its partners. In this regard, PRASA has absorbed a huge number of unemployed Military Veterans from Gauteng and KwaZulu Natal provinces is worth mentioning.

• SANMVA continues to negotiate with Government Departments with a view to create employment opportunities for Military Veterans. Some of these opportunities will be pursued in close collaboration with the Department.

• SANMVA continues to improve relations with provinces, which will pave the way for delivery on key objectives around reconciliation and nation building. SANMVA is now recognized in most provinces, with some provinces having even offered office space and administrative operational capability.

• During the period under review, SANMVA has engaged in activities to collaborate with Military Veterans in the SADC region. A historical meeting has been held with Military Veterans in the SADC region. SANMVA intends facilitating the launching of one African Military Veterans Association which will be influential in the World Veterans Federation and can make a meaningful contribution to a peaceful region and continent.

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CAPITAL INVESTMENT

•The Department does not own any immovable assets. The Department’s movable capital assets consist mainly of:

– Office furniture;– Leased vehicles– IT infrastructure and equipment; and– Kitchen and office equipment.

•The movable capital assets listed above are included in the Asset Register of the Department of Defence (DOD) since the Department is still utilising the DOD procurement systems and processes. •The Department will establish the supply chain management capability during the 2012/13 financial year that will ensure that the Department manages its own assets. No losses of assets were reported during the period under review.

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Maintenance

• There were no maintenance costs incurred during the period under review. Most assets are also fairly new, and all IT assets come with a vendor warranty ranging between one and three years.

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Asset management•The Department adheres to the Department of Defence asset management implementation plan. The department will during the 2012/13 financial year develop the Asset Policy and Strategy as well as appointment of the asset management personnel who will ensure that on a monthly basis, all newly acquired assets are reconciled against the accounting records.

•The project for the separation of the assets between the Departments of Defence and Military Veterans is to be done in the second quarter of 2012/13 financial year in line with the requirements of the Public Finance Management Act. Handing over certificates between two accounting officers are planned to be signed off by the beginning of the third quarter of 2012/13 financial year.

•The DMV currently forms part of the DOD Asset Management Committee (AMC) which ensures that requests for assets comply with relevant policies, norms and standards before they are procured. In future, the DMV will establish its own Asset Management Committee.

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DMV PROGRAMME PERFORMANCE

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Performance against DMV APP per programme (Administration) (1)

PROGRAMME 1: ADMINISTRATION

Sub-Programme Performance Indicator Baseline (Actual

Output)

2010/11

Actual Performance against Target Reason for

VarianceTarget (2011 /12) Actual(2011/12)

Ministry/Management Alignment of the DMV’s priorities

and activities with Governments

Programme of Action and

Cabinet Lekgotla resolutions

The main

priority was on

capacitating the

DMV. Critical

SMS posts were

filled during

2011/12.

Full

Implementation

of Minister’s

Priorities

The DMV partially

implemented the

Minister priorities

as informed by

the financial and

human resources

The DMV budget

allocation only

catered for

operational

expenses and not

strategic

priorities

Ministry/Management Number of international visits by

the Deputy Minister of Defence

and Military Veterans as it relates

to the DMV

N/A 9 9 N/A

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Management

/Corporate Services

Approved Military Veterans Legislation

Approved Military

Veterans Bill

Approved Approved in

November 2011

N/A

Management

/Corporate Services

DMV Strategic Plan and Annual

Performance Plan tabled in Parliament

in line with the national prescripts and

timelines

Approved DMV Draft

Planning instruments

for 2012

Tabled by 31

March 2012

DMV SP and APP

tabled in Parliament

on 07 March 2012

N/A

Management/

Corporate Services

% of signed performance e agreements

for SMS members

N/A 100% 100% N/A

Management/

Corporate Services

Number of funded vacant posts filled N/A 169 27 Lack of human

resource

capability to

carry out the

staffing process

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PROGRAMME 1: ADMINISTRATIONSub-Programme Performance Indicator Baseline (Actual

Output)

2010/11



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Internal Audit DMV Audit

Committee

established

N/A Fully established An approval was granted by the Minister

for the DMV to utilize the Defence Audit

Committee

N/A

Management

/Corporate

Services

Approved DMV

2010/11 Annual

Report

The DOD & MV

Strategic Plan tabled in

Parliament in line with

the National Prescripts

Tabled in

Parliament by 31

August 2011

-Department of Defence and Military

Veterans Annual Report was tabled in

Parliament by August 2011.

-The DMV separate Annual Report was

developed and submitted to Parliament

during December 2011

N/A

Management

/Corporate

Services

Timeous submission of Performance Reports

Submission in line with

the DMV planning cycle

Submission of

POA Report to

Presidency

SONA inputs submitted to GCIS

N/A

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PROGRAMME 1: ADMINISTRATION

Sub-Programme Performance

Indicator

Baseline (Actual

Output)

2010/11



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PROGRAMME PERFORMANCE (SOCIO-ECONOMIC SUPPORT SERVICES)

CONFIDENTIAL 24

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Performance against DMV APP per programme (Socio-Economic Support Services) (1)

Programmes: Socio-Economic Support Services


Output) 2010/11

Actual Performance against Target Reason for Variance

Target (2011 /12) Actual(2011/12)

Research and Policy

Development

Approved Military

Veterans Health care

policy

N/A Approved Regulations for

provisioning of MV

healthcare services

Developed

The department during the

2011/12 financial year did not

have sufficient capacity to be

able to develop all required

policies

Health Care and

Well-being Support

% improvement Military

Veterans Health Care

Support services

2000 MV loaded on

SAMHS system for

easy access to

healthcare

300 400

Health Care and

Well-being Support

Total number of Military Veterans with access to health care services

N/A 1000 - The department during the

2011/12 financial year was still

in the process of developing

regulations that will guide the

provision of counseling

services to Military Veterans 25

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Health Care and Well-

being Support

Number of Military Veterans with access to wellbeing support services

N/A 50% 20% The department during the 2011/12 financial

year was still in the process of developing

regulations that will guide the provision of

socio-economic support services to Military

Veterans

Database and Benefits

Management

% improvement in the Military Veterans socio- economic Support services

N/A Demand driven - The department during the 2011/12 financial



socio-economic support services to Military

Veterans


Management

Total number of Military veterans obtaining food packages

N/A 1 666 MoU agreed with

Department of

Human

Settlement

The department during the 2011/12 financial



decent housing to Military Veterans


Management

Total number of Military Veterans with decent housing

N/A 1 666 MoU agreed with

Department of

Human

Settlement

The department during the 2011/12 financial



decent housing to Military Veterans

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Sub-Programme Performance

Indicator

Baseline (Actual

Output) 2010/11


Target (2011 /12) Actual(2011/12)

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Database and

Benefits Management

Number of Military Veterans with access to transport

N/A 1 666 Draft MoU with the

Department of

Transport

The department during the

2011/12 financial year was

still in the process of

developing regulations that

will guide the provision of

transport services to Military

Veterans

Database and

Benefits Management

Number of Military Veterans receiving pension

N/A 3600 Process in progress to

consolidate a MV

Pension system in

partnership with

Special Pensions, NSF

Pensions, DSD and

GPAA

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Output) 2010/11


Target (2011 /12) Actual(2011/12)

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PROGRAMME PERFORMANCE (EMPOWERMENT AND STAKEHOLDER RELATIONS)

CONFIDENTIAL 28

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Performance against DMV APP per programme (ESR) (1)

Programme: Empowerment and Stakeholder Relations


Output)

2010/11

Actual Performance against Target

Target (2011 /12) Actual(2011/12)

Skills Development and Military

Veterans Empowerment

programs

% access by Military Veterans to cooperatives and employment

N/A 87 Veterans 87 veterans

Provincial Offices Management

and stakeholder relations

% improvement in Military Veterans stakeholder relations services

N/A 90% 90%

Skills Development and Military

Veterans Empowerment

programs

Total number of government departments consulted on Military Veterans services

N/A 5 5

Provincial Offices ManagementNumber of Military Veterans offices Provincial offices established

N/A 9 1

Heritage, Memorial, Burial and

Honorary

Number of events honouring NSF Military Veterans

N/A 2 2

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Human Resource Information• The fiscal year was characterized by the

mobilisation of resources within the branch gaining momentum.

• Three Deputy Directors General and Chief Directors were appointed during the financial year together with other support staff members.

• The recruitment drive will gain momentum during the next fiscal year so as to realise the 90% staff complement as stipulated by DPSA guidelines.

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Impact evaluation Has the intervention had impact at outcome and impact level, and why

DESIGN

Design evaluation

Does the theory of change seem

strong?

Economic EvaluationWhat are the cost-benefits?

Diagnostic what is the

underlying situation and root causes of

the problem

Implementation evaluation

- what is happening and

why

Different types of evaluations related to questions Different types of evaluations related to questions around the outcome modelaround the outcome model

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Financial Reporting• As required by the PFMA, Departments must provide Annual Financial Statements.

• The budget of the Department of Defence is located within the Programme 1: Administration of the Department of Defence and Military Veterans vote (vote 22).

• In terms of Section 7 (2) of the Appropriation Act, no. 11 of 2011, the accounting officers of the departments listed in column 2 of Schedule 1 whose allocations are included within the same budget vote listed in column 1, must enter into an agreement to the satisfaction of the National Treasury with regard to the accountability for expenditure, approval of expenditure and the allocation of responsibilities in terms of the Public Finance Management Act.

• Section 3 of the Bill states that “an agreement from the previous financial year that complies with subsection (2) shall remain in force, and the accounting officers of the departments must continue to abide by that agreement, and need not enter into a new agreement”. Should an agreement referred to in subsection (2) not be entered into, the accounting officer of the department listed first in column 2 of Schedule 1 in relation to that particular budget vote, must be the accounting officer in respect of all expenditure in relation to that budget vote.

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DMV STRATEGIC RISKS

• Inadequate financial resources, human resources and infrastructures (which includes accommodation and IT Systems)

• Lack of Monitoring and Evaluation capability (To monitor effectiveness of MV Programmes)

• Compromising completeness and integrity of information on the Database

• Lack of data regarding available skills• Dependency of skills audit and database

CONFIDENTIAL 33

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Thank You

Questions?

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presentation to pcd&mv 23 october 2012

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