proceedings of the special meeting of aurangabad ... · proceedings of the special meeting of...

PROCEEDINGS OF THE SPECIAL MEETING OF AURANGABAD CANTONMENT BOARD HELD ON 21ST JANUARY, 2017 AT 1100 HOURS IN THE OFFICE OF THE CANTONMENT BOARD AURANGABAD. Members present. 1. Brigadier Anurag Vij - President

2. Vijaykumar B. Nair, CEO - Member Secretary

3. Shri. Shaikh Hanif Shaikh Ibrahim, - Vice President

4. Col. AK Pandey, - Nominated Member

5. Lt. Col. Manoj Gupta, - Nominated Member

6. Shri. Sanjay Babulal Garol, - Elected Member

7. Shri. Prashant Suresh Targe, - Elected Member

8. Shri. Kishor Kanyalal Kachwaha - Elected Member

9. Mrs. Padmashri Anil Jaiswal, - Elected Member

10. Shri. Mirza Rafatullah Baig Mirza Abdullah Baig, - Elected Member

11. Mrs. Pratibha Karansingh Kakas - Elected Member

Members not present. 1. Col. R. Sharma, - Nominated Member

2. GE, Ahmednagar - Ex-Officio Member

3. Shri. P.L. Sormare, ADM - Nominated Member

MONTHLY ACCOUNTS. 1. To consider and approve the monthly accounts for the month of December 2016.

Receipt Expenditure Head Description Amount Head Description Amount

Opening Balance 7172484.07

I(b) House Tax 2798 A(1) Pay of CEO 0

I(c) VET Tax 3332000 A(2) Office Estt. 508910

I(d) Profession Tax 0 A(3) Allowances 0

I(e) Tolls (on road and ferries)

0 A(4) Contingencies 792359

I(f) Water tax and water rate

3780 B(2)(a) Revenue Estt. 95790

I(g) Conservancy of latrine tax

2798 B(2)(b) Cont.(VET) 36260

I(h)(ii) Light tax 1316 B(3)(b) Cont. 0


I(j) Service Charges 0 D(1)(d) Water Supply 0

..2.

- 2 –

II(a) Cattle Pound 0 D(2)(aa) R/M of Schools

0

III Rent from land the property of Govt

0 D(2)(ab) R/M of Hospital

462106

III (ii) Rent from lease 0 D(2)(c) Drains 0

III(a)(4) Sale of trees, fruit, grass, wood etc.

0 D(2)(d) Water supply 0

(a) (2) (iv)

Rent 114931 D(2)(e) Stores 0

III(b)(2)(iv)

Other building (Cantt owned Bazar)

0 D(2)(f) Misc. Public impv.

0

III(c)(1) Sale of night soil and sweepings

0 D(3) Estt. 175124

III(c)(2) Milly. Consy. 0 E(2)(a) Estt. 0

III(d) Fines 4288 E(2)(b) Cont.Lighting 49960

III(f) Hospital Fee 100731 E(4)(a) Estt. Market 23785

III(g)(1) Markets 0 E(4)(b) Cont. 0

III 6 (g) (2)

Slaughter House 1625 E(5)(a) Estt. 0

III (h) (1)

Interest on taxes 1376 E(5)(b) Cont. 0

III 6 (h) (2)

Notice of Demand 299 E(6)(a) Estt. 64788

III(h)(3) Copying Fees 3070 E(6)(b) Cont. 0

III 6 h (4)

Mutation Fees 0 F(1)(a) Hospital Estt. 673507

III(h)(5) Proceed from License Fee

15292 F(1)(b) Cont. 454548

III(a)(2)(iii)

Water Charges 100052 F(4)(a) Civil Consy. Estt.

872410

III (i) Interest on Investment

64183 F(4)(b) Cont. 327315

Other 133946 F(5)(a) Water supply Estt.

27070

VI (a) Advance 0 F(5)(b) Water supply cont.

0

VI (b) Deposit 8020000 F(8)(b) Fairs & Fes. Cont.

0

V (a) Grant in Aid 0 F(9)(a) Mily. Consy. Estt.

424507

IV TDS 0 F(9)(b) Contingencies 0

III (iii) Temporary License fees

0 G(1)(b) School Contingencies

43758

III 6 (ii) Education Fees 0 H 1(a) Cont. for pension fund

860717

FDR 0 I Pension Gratuities

378258

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J Survey of land

0

K Cost of water 186690

L(4)(a) Stationery 0

L(4)(b) Printing 0

L(4)(c) Postage 0

L(4)(e) Books & Periodicals

0

L(4)(g) Law charges 97500

L(4)(h) Telephone . 29046

L(4)(i) Audit ch. 0

L(4)(j) Misc. 165293

M(4) Advance 0

M (5) Deposit 1031777

Closing Balance

11294166.07

Total - 19075644.07 Total - 19075644.07

RESOLUTION. 1. Considered and approved the monthly accounts for the month of January 2017. The details of amount in FDRs be also mentioned in the monthly accounts from the following month. REVIEW OF FUNCTIONING OF CANTONMENT ENGLISH MEDIUM PRIMARY SCHOOL. 2. Reference CBR No. 2 dated 23/12/2016.

To review the functioning of Cantonment English Medium Primary School. Office report is placed on the table. RESOLUTION. 2. Considered. The Office Superintendent mentioned that the matter of registration of school with the District Education authorities is being processed by her and that she had liaised with the District Education authorities. Online registration of the school is required to be carried out. The Board resolved to carry out the online registration. The Office Superintendent to ensure timely online registration of the Cantonment English Medium School. The matter be reviewed in the next Board meeting. ..4.

- 4 - RECOVERY OF AMOUNT IN RESPECT OF OF CONTRACT OF COLLECTION OF FEES AND BROKERAGE FROM VENDORS AT WEEKLY MARKET FOR THE PERIOD 2014-15. 3. Reference CBR No. 3 dated 23.12.2016.

To consider the progress made in the court proceedings regarding recovery of amount in respect of contract of collection of fees and brokerage from vendors at weekly market for the period 2014-15. Office report is placed on the table. RESOLUTION. 3. Considered and noted. The Board asked the Tax in-charge to take a continuous follow up of the case for the recovery of the amount. The matter be reviewed in the next Board meeting. REVENUE FROM LEASED PROPERTIES.

4. Reference CBR No. 4 (b) dated 23-12-2016.

To consider letter dated 17-01-2017 from Shri. Sayed Ezanullah Misbahullah, Prop. M/s. Life and General Medical Stores, Ranmastpura, Jinsipura, Aurangabad, the allottee of Cantt. Fund Building at Sy. No. 40/734, enclosing the copy of letter dated 24-04-2012 submitted by him regarding request for handing over the premises to the Cantonment Board. RESOLUTION. 4. Considered. Shri. Sayed Ezanullah Misbahullah remained present before the Board. The Board perused the original as well as the copy of letter dated 24-04-2012 submitted by Shri. Sayed Ezanullah Misbahullah requesting for taking over the charge of the premises. The Board resolved to pend the matter.

The Board noted that there was no item No 5 due to a typographical

error.

SOLID WASTE MANAGEMENT IN AURANGABAD CANTONMENT

6. Reference CBR No. 6 dated 23-12-2016.

To consider and note the presentation given by the representative of the CRT team on 03-01`-2017 and the action taken by the Board to enter into a Memorandum of Understanding for carrying out the work of Solid Waste Management in Aurangabad Cantonment as approved vide CBR No. 9 dated 07-11-2016.

RESOLUTION. 6. Considered and noted.

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LETTER FROM SHRI. SK. HANIF SK. IBRAHIM, VICE PRESIDENT. 7. To consider letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President and signed by all elected members in respect of the following.

1) Engagement of staff for Anganwadi as resolved vide CBR No. 20, dated 07-11-2016.

2) Regarding payment of honorarium to Smt. Swati Taji as resolved vide CBR No.2 dated 23-12-2016.

3) Regarding request for remission as resolved vide CBR No. 8 dated 23-12-2016.

Connected letter is placed on the table. RESOLUTION. 7. Considered. The letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President and signed by all elected members was discussed at length and resolved as follows.

1) The word ‘Anganwadi’ be deleted and instead named as ‘Play school’. The staff engaged will be purely on contractual basis and be paid Rs. 6,000/- per month each.

2) CEO mentioned that Smt. Swati Taji had expressed to render her services voluntarily in the school. The elected members mentioned that as she has rendered her services to the school an honorarium be paid @ Rs.2000/- per month from the date of her rendering services, as a token of goodwill. However, there was disagreement from the ex-officio and nominated members and the CEO. The President decided to have a voting on this. All elected members present except Smt. Pratibha Karansingh Kakas were in assertion for payment of honorarium from the date of the services rendered by Smt. Swati Taji. Smt. Smt. Pratibha Karansingh Kakas submitted her dissent in the matter. On the basis of voting it was resolved to pay an honorarium of Rs.2,000/- per month from the date of honorary service till December 2016. The individual will be on contractual basis from January 2017 and would be paid honorarium of Rs. 4,000/- per month till March 2017. The matter be reviewed thereafter.

3) The Board perused the orders of the Collector, Aurangabad dated 14-12-2016 citing reference of orders dated 05-10-2016 regarding closure of the road at the bridge on Shivna river to traffic flowing to and fro from Dhule. CEO mentioned that he abides with his contention as mentioned in the CBR No. 8 dated 23-12-2016. All the elected members collectively persisted that the date of effect of remission be 06-10-2016, i.e. the next date from the first order of the Collector Aurangabad, regarding closure of road. It is resolved that an additional remission of 9% on the existing 30% as resolved vide CBR No. 8, dated 23-12-2016 be extended to the Vehicle Entry Tax Contractor from 06-10-2016. Regarding the remission on account of Dassera for the year 2016, ten days remission @ Rs. 1,65,919/- per day (i.e. Original bid of Rs. 2,71,999/- per day minus 39% of the original bid) due to closure of road to traffic on account of Karnpura festival as one time measure. The request for remission on account of Dassera festival for previous years stands rejected.

- 6 - REQUEST FOR ALLOTMENT OF SPACE FOR WOMEN’S HOSTEL. 8. To consider letter dated 22/12/2016 from Council for Rural Technology and Research Institute request for allotment of space of 7-8 rooms (3000-5000 sqft.) in Cantonment Area. The said institution is a registered institution under Social Welfare Board and works for the Empowerment of the socially harassed afflicted women in the society. Connected report is placed on the table.

RESOLUTION. 8. Considered. Resolved to be rejected. EXTENSION OF PERIOD OF CONTRACT – HIRING OF LABOURS. 9. To consider the action taken by the CEO to extend the contract of M/s. Sachin Pest Control and Multi Services for hiring of labours for sanitation work and ten labours for Swachh Force Team with effect from 01-01-2017 on the same terms and conditions as fresh tenders were called but no adequate tenders were received. Office report is placed on the table. RESOLUTION. 9. Considered noted and approved to continue the contract till fresh tenders are finalized. TENDER FOR RIGHTS OF COLLECTION OF VEHICLE ENTRY TAX FOR THE PERIOD 2017-18 10. To consider tenders received on 27-12-2016 after call for the 1600 hrs time from the following firms. 1) Ghai Construction Rs.180018/-

2) Max Link Rs.207000/- 3) Khalatkar Construction Rs.33838/-

Technical bids were opened on 28-12-2016 and all the bids qualified in the technical bid. Accordingly the financial bid were opened M/s Khalatkar Construction has quoted the highest rate of Rs. 3, 38,338/- per day. RESOLUTION. 10. CEO mentioned that the rate mentioned against Khalatkar Construction is Rs.3,33,338/- and not Rs. 33838/- as mentioned on the agenda side, which has occurred due to a typographical error. The Board resolved to accept the highest bid of Rs. 3,38,338/- per day quoted by M/s. Khalatkar Construction.

- 7 - NON PAYMENT OF RENT FOR DOUBLE MUDGIE NO. 3 AT DAILY MARKET CANTONMENT AURANGABAD. 11. To consider application dated 20-12-2016 received from shri Hanfi Mohammad Aijaz requesting allotment of shop- Double Mudgi No. 3. A similar application has been received from Shri N.V. Gaikwad legal heir of deceased allottee dated 3-8-2016. It is now understood that the allottee has expired since last 15 to 20 years. The said shop- Double Mudgi is closed since then.An amount of Rs. 72,220/- is outstanding against this shop. RESOLUTION. 11. Considered. The Board resolved to allot the shop – Double Mudgi No.3 by open (verbal) auction and to recover the outstanding amount by fixing the Minimum Reserve Price, at the amount to be recovered as on date of auction plus the monthly licence fee to be fixed at the prevailing STR. The auction proceedings be completed by 31-01-2017. The matter be placed before the next Board meeting.

With the permission of the Chair the following items were also taken.

TENDER FOR ENGAGEMENT OF ARCHTECTURAL CONSULTANCY SERVICE 12. To consider the offers received by way of e-tender from the following firms for engagement of Architectural Consultancy Service for various sites as mentioned against each. Connected papers are placed on the table. . a) For preparation of detailed drawing, estimates & Tender document for accepted conceptual plan by Board.

Location & description of sites

Astute Engineering

Services Pvt Ltd

Trikaya Designers

Associated Designer

a) Location :- GLR Sy. No. 40 / 483, CFS Quarter at Ward No - 5, Way to Ajanta Bhavan :

211312.00 139999.00 49500.00

b) Location :- . GLR Sy. No. 40/ 468, CFS Quarter at Ward No - 2, Way to Ajanta Bhavan:

69000.00 32999.00 17000.00

c) Location :- . GLR Sy. No. 40 / 1128, abandoned Cattle pound in front of Weekly market.

558900.00 363999.00 209500.00

d) Location :- GLR Sy. No. 164, Beside Z. P. Primary School on way to railway station at Karnapura:

1575500.00 1079999.00 631000.00

e) Location :- GLR Sy. No. 40 / 747, Daily Market at Ward No. 4.

56350.00 28999.00 15000.00

f) Location :- . GLR Sy. No. 40 / 801, Beside Patel Chowk at Ward No -5.

64802.00 44999.00 17000.00

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b) Site Supervision and billing and technical guidance during execution of estimated value of the project.


Astute Engineering

Services Pvt Ltd

Trikaya Designers

Associated Designer

% Rate With Tax

% Rate With Tax

% Rate With Tax


1.78 0.74 0.90


1.78 7.4 1.25


1.78 .49 .70


1.78 .49 .70


1.78 .74 1.25


1.78 .74 1.25

RESOLUTION. 12. a) Considered. The Board resolved to accept the lowest rates quoted by M/s. Associated Designer for all the localities mentioned on the agenda side.

b) Considered and resolved to pend the matter till the preparation of detailed drawing, estimates & tender document for accepted conceptual plan is finalized by the Board.

DESILTING AND REPAIRS TO WELLS.


To consider letter No. MJP/Divn.Abad/TB/69/2016 dated 11-01-2017 from Maharashtra Jeevan Pradhikaran Division Aurangabad for desilting and repairs to the following wells at an estimated cost as mentioned against each.

Sr. No.

Name of work Amount

1 Estimate for construction of well for collecting the Nahar/stream water at Chavani Aurangabad

486294/-

2 Estimate for Desilting & Repairing the well towards east side of Cantonment Board Office.

189296/-

Connected letter is placed on the table.

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RESOLUTION. 13. Considered. The Board was of the opinion that the rates quoted by the Maharashtra Jeevan Pradhikaran Division Aurangabad for desilting and repairs to the wells was too high and the authorities have in turn outsourced by calling tenders. Resolved to reject the proposal and invite tenders through e-tender process. The well at Balaji Mandir in Ward No. VI be desilted and repaired subject to an undertaking from the Trust authorities that the water from the well be used by the Cantonment authorities as and when required. Tenders be called on priority. PERMISSION OF LAYING OF OPTCAL FIBRE CABLE FOR DEFENCE SERVICES. 14. To consider letter dated 11-11-2016 received from L&T Construction, Power Transmission and Distribution for grant of permission for laying optical fibre cable An amount of Rs. 3,78,168/-, as per the current STR for road damage charges for the said distance and a Security Deposit of Rs.1,00,000/- for any damages to pipeline, drainage line etc. is required to be obtained from the said firm.

Connected letter and office report is placed on the table.

RESOLUTION. 14. Considered. Resolved to grant the permission for laying optical fibre cable for army use from Little Flower School to MSEB Office Chawni for a distance of 1 km approximately. The alignment of the trench to lay the cables be shifted near the area of the garden so as to not disturb the paver blocks fixed thereon. The L & T Construction Power and Distribution may be advised accordingly and to pay an amount of Rs. 3,78,168/-, as per the current STR for road damage charges for the said distance and a Security Deposit of Rs.4,00,000/- for any damages to pipeline, drainage line etc. during the process of work. INSPECTION OF AURANGABAD CANTONMENT BOARD BY FIRST SUB COMIITEE OF PARLIAMENT ON HINDI RAJBHASHA. 15. To note the sanction of President Cantonment Board as per provision of Section 26 of the Cantonments Act, 2006 for incurring expenditure towards visit of Parliament Committee for inspection of usage of official Hindi in Aurangabad Cantonment Board as per the directions contained in Directorate General, Defence Estates, New Delhi letter No. 23/Rajbhasha/Raksha Sampada/ dated 27-12-2016. Connected paper is placed on the table. RESOLUTION. 15. Considered, noted and approved.

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TENDER FOR MATERIAL AND LABOUR FOR DRIP IRRIGATION AND ITS MAINTENANCE AND WATCH AND WARD DUTY FOR TREE PLANTATION AT GLR SY. NO. 200, AURANGABAD CANTONMENT. 16. To consider the only tender received on third call opened on 21-01-2017 from M/s. Jain Irrigation System Ltd. for material and labour for drip irrigation and its maintenance and watch and ward duty for tree plantation at GLR Sy. No. 200, Aurangabad Cantonment, as per the financial bid opened through e-tender process. The technical bid as well as the financial bid is placed on the table.

RESOLUTION. 16. Considered. The Board noted the only tender received on the third call and found the rates quoted on a higher side. The Board resolved to reject the tender and call for item wise rates by way of local tender, the estimated amount being below Rs. 2,00,000/-. Tenders be called on priority. FORMATION OF SUB COMMITEES. 17. To consider letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President requesting for formation of School Committee as per the Business Regulation of the Board. Shri. Sk. Hanif Sk. Ibrahim has recommended the name of Shri. Kishore Kanyalal Kachwaha as Chairman of School Committee. RESOLUTION. 17. Considered. The Board unanimously resolved that Shri. Kishore Kanyalal Kachwaha to be the Chairman of School Committee henceforth, other members of the Committee remaining the same. Shri. Kishore Kanyalal Kachwaha will be the member of other Sub Committee wherein Shri. Sk. Hanif Sk. Ibrahim was a member in the Sub Committees earlier, except for the Civil Area Committee where Shri. Sk. Hanif Sk. Ibrahim being the Vice President, will be the Chairman and all other elected members the members of the Civil Area Committee. The following points were also discussed and resolved as follows. 18. To increase the honorarium of rehabilitators at “Udaan’ Centre for Rehabilitation of Physically Challenged for their good work by Rs.1,000/- per month with effect from 01-02-2017. 19. To engage Dr. Shekhar Joshi, Opthamologist on honorarium basis on the basis of a visit per week on an honorarium of Rs. 900/- per visit. 20. To award an employee of the Board every month with Rs.500/- in Cash for his work as part of motivation. CEO to suggest the name of the employee for his good work in every meeting of the Board. Sd/- xx Sd/- xx (Vijaykumar B. Nair) (Brig. Anurag Vij) Member-Secretary President, Aurangabad Cantonment Board. Aurangabad Cantonment Board. Dated. 21-01-2017. Dated. 21-01-2017.

COPY OF CBR NO. 1, DATED 21-01-2017.

MONTHLY ACCOUNTS. 1. To consider and approve the monthly accounts for the month of December 2016.

Receipt Expenditure Head Description Amount Head Description Amount

Opening Balance 7172484.07

I(b) House Tax 2798 A(1) Pay of CEO 0

I(c) VET Tax 3332000 A(2) Office Estt. 508910

I(d) Profession Tax 0 A(3) Allowances 0

I(e) Tolls (on road and ferries)

0 A(4) Contingencies 792359

I(f) Water tax and water rate

3780 B(2)(a) Revenue Estt. 95790

I(g) Conservancy of latrine tax

2798 B(2)(b) Cont.(VET) 36260



I(j) Service Charges 0 D(1)(d) Water Supply 0

II(a) Cattle Pound 0 D(2)(aa)

R/M of Schools 0

III Rent from land the property of Govt

0 D(2)(a

b) R/M of Hospital 462106

III (ii) Rent from lease 0 D(2)(c) Drains 0

III(a)(4) Sale of trees, fruit, grass, wood etc.

0 D(2)(d) Water supply 0

(a) (2) (iv)

Rent 114931 D(2)(e) Stores 0

III(b)(2)(iv)

Other building (Cantt owned Bazar)

0 D(2)(f) Misc. Public impv.

0

III(c)(1) Sale of night soil and sweepings

0 D(3) Estt. 175124

III(c)(2) Milly. Consy. 0 E(2)(a) Estt. 0

III(d) Fines 4288 E(2)(b) Cont.Lighting 49960

III(f) Hospital Fee 100731 E(4)(a) Estt. Market 23785

III(g)(1) Markets 0 E(4)(b) Cont. 0

III 6 (g) (2)

Slaughter House 1625 E(5)(a) Estt. 0

III (h) (1)

Interest on taxes 1376 E(5)(b) Cont. 0

III 6 (h) (2)

Notice of Demand 299 E(6)(a) Estt. 64788

III(h)(3) Copying Fees 3070 E(6)(b) Cont. 0

III 6 h (4)

Mutation Fees 0 F(1)(a) Hospital Estt. 673507

III(h)(5) Proceed from License Fee

15292 F(1)(b) Cont. 454548

III(a)(2)(iii)

Water Charges 100052 F(4)(a) Civil Consy. Estt.

872410

III (i) Interest on Investment

64183 F(4)(b) Cont. 327315

Other 133946 F(5)(a) Water supply Estt.

27070

VI (a) Advance 0 F(5)(b) Water supply cont.

0

VI (b) Deposit 8020000 F(8)(b) Fairs & Fes. Cont.

0

V (a) Grant in Aid 0 F(9)(a) Mily. Consy. Estt.

424507

IV TDS 0 F(9)(b) Contingencies 0

III (iii) Temporary License fees

0 G(1)(b) School Contingencies

43758

III 6 (ii) Education Fees 0 H 1(a) Cont. for pension fund

860717

FDR 0 I Pension Gratuities

378258

J Survey of land 0

K Cost of water 186690

L(4)(a) Stationery 0

L(4)(b) Printing 0

L(4)(c) Postage 0

L(4)(e) Books & Periodicals

0

L(4)(g) Law charges 97500

L(4)(h) Telephone . 29046

L(4)(i) Audit ch. 0

L(4)(j) Misc. 165293

M(4) Advance 0

M (5) Deposit 1031777

Closing Balance 11294166.07

Total - 19075644.07 Total - 19075644.07

RESOLUTION. 1. Considered and approved the monthly accounts for the month of January 2017. The details of amount in FDRs be also mentioned in the monthly accounts from the following month.

// TRUE COPY //

Sd/- Office Superintendent,

Aurangabad Cantonment Board.


REVIEW OF FUNCTIONING OF CANTONMENT ENGLISH MEDIUM PRIMARY SCHOOL. 2. Reference CBR No. 2 dated 23/12/2016.

To review the functioning of Cantonment English Medium Primary School. Office report is placed on the table. RESOLUTION. 2. Considered. The Office Superintendent mentioned that the matter of registration of school with the District Education authorities is being processed by her and that she had liaised with the District Education authorities. Online registration of the school is required to be carried out. The Board resolved to carry out the online registration. The Office Superintendent to ensure timely online registration of the Cantonment English Medium School. The matter be reviewed in the next Board meeting.

// TRUE COPY //




RECOVERY OF AMOUNT IN RESPECT OF OF CONTRACT OF COLLECTION OF FEES AND BROKERAGE FROM VENDORS AT WEEKLY MARKET FOR THE PERIOD 2014-15. 3. Reference CBR No. 3 dated 23.12.2016.

To consider the progress made in the court proceedings regarding recovery of amount in respect of contract of collection of fees and brokerage from vendors at weekly market for the period 2014-15. Office report is placed on the table. RESOLUTION. 3. Considered and noted. The Board asked the Tax in-charge to take a continuous follow up of the case for the recovery of the amount. The matter be reviewed in the next Board meeting.

// TRUE COPY //




REVENUE FROM LEASED PROPERTIES.

4. Reference CBR No. 4 (b) dated 23-12-2016.

To consider letter dated 17-01-2017 from Shri. Sayed Ezanullah Misbahullah, Prop. M/s. Life and General Medical Stores, Ranmastpura, Jinsipura, Aurangabad, the allottee of Cantt. Fund Building at Sy. No. 40/734, enclosing the copy of letter dated 24-04-2012 submitted by him regarding request for handing over the premises to the Cantonment Board. RESOLUTION. 4. Considered. Shri. Sayed Ezanullah Misbahullah remained present before the Board. The Board perused the original as well as the copy of letter dated 24-04-2012 submitted by Shri. Sayed Ezanullah Misbahullah requesting for taking over the charge of the premises. The Board resolved to pend the matter.

// TRUE COPY //




SOLID WASTE MANAGEMENT IN AURANGABAD CANTONMENT


To consider and note the presentation given by the representative of the CRT team on 03-01`-2017 and the action taken by the Board to enter into a Memorandum of Understanding for carrying out the work of Solid Waste Management in Aurangabad Cantonment as approved vide CBR No. 9 dated 07-11-2016.

RESOLUTION. 6. Considered and noted.

// TRUE COPY //




LETTER FROM SHRI. SK. HANIF SK. IBRAHIM, VICE PRESIDENT. 7. To consider letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President and signed by all elected members in respect of the following.

1) Engagement of staff for Anganwadi as resolved vide CBR No. 20, dated 07-11-2016.

2) Regarding payment of honorarium to Smt. Swati Taji as resolved vide CBR No.2 dated 23-12-2016.

3) Regarding request for remission as resolved vide CBR No. 8 dated 23-12-2016.

Connected letter is placed on the table. RESOLUTION. 7. Considered. The letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President and signed by all elected members was discussed at length and resolved as follows.

1) The word ‘Anganwadi’ be deleted and instead named as ‘Play school’. The staff engaged will be purely on contractual basis and be paid Rs. 6,000/- per month each.

2) CEO mentioned that Smt. Swati Taji had expressed to render her services voluntarily in the school. The elected members mentioned that as she has rendered her services to the school an honorarium be paid @ Rs.2000/- per month from the date of her rendering services, as a token of goodwill. However, there was disagreement from the ex-officio and nominated members and the CEO. The President decided to have a voting on this. All elected members present except Smt. Pratibha Karansingh Kakas were in assertion for payment of honorarium from the date of the services rendered by Smt. Swati Taji. Smt. Smt. Pratibha Karansingh Kakas submitted her dissent in the matter. On the basis of voting it was resolved to pay an honorarium of Rs.2,000/- per month from the date of honorary service till December 2016. The individual will be on contractual basis from January 2017 and would be paid honorarium of Rs. 4,000/- per month till March 2017. The matter be reviewed thereafter.

3) The Board perused the orders of the Collector, Aurangabad dated 14-12-2016 citing reference of orders dated 05-10-2016 regarding closure of the road at the bridge on Shivna river to traffic flowing to and fro from Dhule. CEO mentioned that he abides with his contention as mentioned in the CBR No. 8 dated 23-12-2016. All the elected members collectively persisted that the date of effect of remission be 06-10-2016, i.e. the next date from the first order of the Collector Aurangabad, regarding closure of road. It is resolved that an additional remission of 9% on the existing 30% as resolved vide CBR No. 8, dated 23-12-2016 be extended to the Vehicle Entry Tax Contractor from 06-10-2016. Regarding the remission on account of Dassera for the year 2016, ten days remission @ Rs. 1,65,919/- per day (i.e. Original bid of Rs. 2,71,999/- per day minus 39% of the original bid) due to closure of road to traffic on account of Karnpura festival as one time measure. The request for remission on account of Dassera festival for previous years stands rejected.

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REQUEST FOR ALLOTMENT OF SPACE FOR WOMEN’S HOSTEL. 8. To consider letter dated 22/12/2016 from Council for Rural Technology and Research Institute request for allotment of space of 7-8 rooms (3000-5000 sqft.) in Cantonment Area. The said institution is a registered institution under Social Welfare Board and works for the Empowerment of the socially harassed afflicted women in the society. Connected report is placed on the table.

RESOLUTION. 8. Considered. Resolved to be rejected.

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EXTENSION OF PERIOD OF CONTRACT – HIRING OF LABOURS. 9. To consider the action taken by the CEO to extend the contract of M/s. Sachin Pest Control and Multi Services for hiring of labours for sanitation work and ten labours for Swachh Force Team with effect from 01-01-2017 on the same terms and conditions as fresh tenders were called but no adequate tenders were received. Office report is placed on the table. RESOLUTION. 9. Considered noted and approved to continue the contract till fresh tenders are finalized.

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TENDER FOR RIGHTS OF COLLECTION OF VEHICLE ENTRY TAX FOR THE PERIOD 2017-18 10. To consider tenders received on 27-12-2016 after call for the 1600 hrs time from the following firms. 1) Ghai Construction Rs.180018/-

2) Max Link Rs.207000/- 3) Khalatkar Construction Rs.33838/-

Technical bids were opened on 28-12-2016 and all the bids qualified in the technical bid. Accordingly the financial bid were opened M/s Khalatkar Construction has quoted the highest rate of Rs. 3, 38,338/- per day. RESOLUTION. 10. CEO mentioned that the rate mentioned against Khalatkar Construction is Rs.3,33,338/- and not Rs. 33838/- as mentioned on the agenda side, which has occurred due to a typographical error. The Board resolved to accept the highest bid of Rs. 3,38,338/- per day quoted by M/s. Khalatkar Construction.

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NON PAYMENT OF RENT FOR DOUBLE MUDGIE NO. 3 AT DAILY MARKET CANTONMENT AURANGABAD. 11. To consider application dated 20-12-2016 received from shri Hanfi Mohammad Aijaz requesting allotment of shop- Double Mudgi No. 3. A similar application has been received from Shri N.V. Gaikwad legal heir of deceased allottee dated 3-8-2016. It is now understood that the allottee has expired since last 15 to 20 years. The said shop- Double Mudgi is closed since then.An amount of Rs. 72,220/- is outstanding against this shop. RESOLUTION. 11. Considered. The Board resolved to allot the shop – Double Mudgi No.3 by open (verbal) auction and to recover the outstanding amount by fixing the Minimum Reserve Price, at the amount to be recovered as on date of auction plus the monthly licence fee to be fixed at the prevailing STR. The auction proceedings be completed by 31-01-2017. The matter be placed before the next Board meeting.

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COPY OF CBR NO. 12, DATED 21-01-2017. TENDER FOR ENGAGEMENT OF ARCHTECTURAL CONSULTANCY SERVICE 12. To consider the offers received by way of e-tender from the following firms for engagement of Architectural Consultancy Service for various sites as mentioned against each. Connected papers are placed on the table. a) For preparation of detailed drawing, estimates & Tender document for accepted conceptual plan by Board.


Astute Engineering

Services Pvt Ltd

Trikaya Designers

Associated Designer


211312.00 139999.00 49500.00


69000.00 32999.00 17000.00


558900.00 363999.00 209500.00


1575500.00 1079999.00 631000.00


56350.00 28999.00 15000.00


64802.00 44999.00 17000.00

b) Site Supervision and billing and technical guidance during execution of estimated value of the project.


Astute Engineering

Services Pvt Ltd

Trikaya Designers

Associated Designer

% Rate With Tax

% Rate With Tax

% Rate With Tax


1.78 0.74 0.90


1.78 7.4 1.25


1.78 .49 .70


1.78 .49 .70


1.78 .74 1.25


1.78 .74 1.25

RESOLUTION. 12. a) Considered. The Board resolved to accept the lowest rates quoted by M/s. Associated Designer for all the localities mentioned on the agenda side.

b) Considered and resolved to pend the matter till the preparation of detailed drawing, estimates & tender document for accepted conceptual plan is finalized by the Board.

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DESILTING AND REPAIRS TO WELLS.


To consider letter No. MJP/Divn.Abad/TB/69/2016 dated 11-01-2017 from Maharashtra Jeevan Pradhikaran Division Aurangabad for desilting and repairs to the following wells at an estimated cost as mentioned against each.

Sr. No.

Name of work Amount

1 Estimate for construction of well for collecting the Nahar/stream water at Chavani Aurangabad

486294/-

2 Estimate for Desilting & Repairing the well towards east side of Cantonment Board Office.

189296/-

Connected letter is placed on the table.

RESOLUTION. 13. Considered. The Board was of the opinion that the rates quoted by the Maharashtra Jeevan Pradhikaran Division Aurangabad for desilting and repairs to the wells was too high and the authorities have in turn outsourced by calling tenders. Resolved to reject the proposal and invite tenders through e-tender process. The well at Balaji Mandir in Ward No. VI be desilted and repaired subject to an undertaking from the Trust authorities that the water from the well be used by the Cantonment authorities as and when required. Tenders be called on priority.

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PERMISSION OF LAYING OF OPTCAL FIBRE CABLE FOR DEFENCE SERVICES. 14. To consider letter dated 11-11-2016 received from L&T Construction, Power Transmission and Distribution for grant of permission for laying optical fibre cable An amount of Rs. 3,78,168/-, as per the current STR for road damage charges for the said distance and a Security Deposit of Rs.1,00,000/- for any damages to pipeline, drainage line etc. is required to be obtained from the said firm.

Connected letter and office report is placed on the table.

RESOLUTION. 14. Considered. Resolved to grant the permission for laying optical fibre cable for army use from Little Flower School to MSEB Office Chawni for a distance of 1 km approximately. The alignment of the trench to lay the cables be shifted near the area of the garden so as to not disturb the paver blocks fixed thereon. The L & T Construction Power and Distribution may be advised accordingly and to pay an amount of Rs. 3,78,168/-, as per the current STR for road damage charges for the said distance and a Security Deposit of Rs.4,00,000/- for any damages to pipeline, drainage line etc. during the process of work.

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INSPECTION OF AURANGABAD CANTONMENT BOARD BY FIRST SUB COMIITEE OF PARLIAMENT ON HINDI RAJBHASHA. 15. To note the sanction of President Cantonment Board as per provision of Section 26 of the Cantonments Act, 2006 for incurring expenditure towards visit of Parliament Committee for inspection of usage of official Hindi in Aurangabad Cantonment Board as per the directions contained in Directorate General, Defence Estates, New Delhi letter No. 23/Rajbhasha/Raksha Sampada/ dated 27-12-2016. Connected paper is placed on the table. RESOLUTION. 15. Considered, noted and approved.

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TENDER FOR MATERIAL AND LABOUR FOR DRIP IRRIGATION AND ITS MAINTENANCE AND WATCH AND WARD DUTY FOR TREE PLANTATION AT GLR SY. NO. 200, AURANGABAD CANTONMENT. 16. To consider the only tender received on third call opened on 21-01-2017 from M/s. Jain Irrigation System Ltd. for material and labour for drip irrigation and its maintenance and watch and ward duty for tree plantation at GLR Sy. No. 200, Aurangabad Cantonment, as per the financial bid opened through e-tender process. The technical bid as well as the financial bid is placed on the table.

RESOLUTION. 16. Considered. The Board noted the only tender received on the third call and found the rates quoted on a higher side. The Board resolved to reject the tender and call for item wise rates by way of local tender, the estimated amount being below Rs. 2,00,000/-. Tenders be called on priority.

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FORMATION OF SUB COMMITEES. 17. To consider letter from Shri. Sk. Hanif Sk. Ibrahim, Vice President requesting for formation of School Committee as per the Business Regulation of the Board. Shri. Sk. Hanif Sk. Ibrahim has recommended the name of Shri. Kishore Kanyalal Kachwaha as Chairman of School Committee. RESOLUTION. 17. Considered. The Board unanimously resolved that Shri. Kishore Kanyalal Kachwaha to be the Chairman of School Committee henceforth, other members of the Committee remaining the same. Shri. Kishore Kanyalal Kachwaha will be the member of other Sub Committee wherein Shri. Sk. Hanif Sk. Ibrahim was a member in the Sub Committees earlier, except for the Civil Area Committee where Shri. Sk. Hanif Sk. Ibrahim being the Vice President, will be the Chairman and all other elected members the members of the Civil Area Committee.

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COPY OF CBR NO. 18, 19, AND 20 DATED 21-01-2017.

The following points were also discussed and resolved as follows.

18. To increase the honorarium of rehabilitators at “Udaan’ Centre for Rehabilitation of Physically Challenged for their good work by Rs.1,000/- per month with effect from 01-02-2017. 19. To engage Dr. Shekhar Joshi, Opthamologist on honorarium basis on the basis of a visit per week on an honorarium of Rs. 900/- per visit. 20. To award an employee of the Board every month with Rs.500/- in Cash for his work as part of motivation. CEO to suggest the name of the employee for his good work in every meeting of the Board.

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