Re-planning processflow 2015

Replanning is undertaken to look ahead for the next 6 months, havinganalyzed the past 6 months and to take forward the learnings, failuresand successes.

After being in Sum co and seeing a holistic review of your LC of the past 6months, it is important to reflect and envision the next half of your termwhile having key conversations with your EB.

This is an EB activity with involving the leaders of the LC and it is highlyrecommended that this process is spread out over a few days for betterclarity and understanding.

REPLANNING

Flow summary

1. Defining area team stand

2. ABP GAP analysis with Area

3. Start stop continue with your area

4. EB meeting

5. LC stand

6. Replanning goals

7. Replanning ABPs

8. Implementation framework in Gant chart

9. Sending the file to your coach, me and MCP

Individual VPs to do it with

respective OCPs

EB to do it together

LCP & Coach

1. Defining Area Team Stand• What does my team stand for?

• A statement which defines our team

• Why do we think the team will stand tall despite of any the obstacles and difficulties.

‘ What makes us stand up every morning to give my best to this team’

It should cover the aspects of purpose, identity, inspiration etc. You can be creative and create your team stance together, no particular format

Decide this with your respective area with OCPs before EB planning.

2. Area Based Project (ABP)

Area Based Projects are the key initiatives (within back office and front office areas) undertaken to significantly boost specific

program.

There is one responsible for any ABP, even if it is a synergetic ABP there needs to be one LCVP responsible for it

In management literature, gapanalysis involves the comparison of actualperformance with potential or desiredperformance. If an organization does notmake the best use of current resources, orforgoes investment in capital or technology,it may produce or perform below itspotential.

3. (a)

3. (b) ABP GAP analysis

The idea is to identity the Gapbetween the desired state and thecurrent state by understanding thealready existing gap in the plannedversus achieved.

This is to assess the ABP that wasplanned before 6 months .

- To revisit the desired state

- To understand the current state

- To take action steps looking atthe GAP if any & decide onretaining it or finding analternative

List down your individual area

ABP here

List down the different MoS

of the ABP

List down the current state of the ABP (each

MoS)

Action steps for each ABP post identifying the

gap

Beside every ABP GAP analysis there is a space for cross function ABP also. Area which will be the final responsible a particular cross functional ABP will fill it. Eg. For a cross functional project between iGCDP&BD, if iGCDP is final responsible

for the project then the space beside iGCDP shall be usedNo need to write it again beside BD aswell.

3. (c)

4. Area Start stop continue

Post knowing the GAP in the respective exchange numbers and ABP in your respective area. This Start-Stop-Continue exercise will help identify the key things that needs to be changed in the area. It helps in pointing out the things that worked and didn’t work.

Try to keep it to maximum 4 points for each Start-Stop-Continue

EB meetingHere with the EB the actual replanning begins: (To be done together as an EB)

1. Present the following things to the EB:- Area team stand- GAP of area ABPs & synergy ABP responsible- GAP in number of exchanges (Target vs. Achieved)- [Start-Stop-Continue] for respective area

2. Discussion (if needed)

3. Moving on to the targets planning and synergy meet

5. Defining LC Stand• What does my LC stand for?

• A statement which defines our LC

• Why do we think the team will stand tall despite of any the obstacles and difficulties.

What makes us stand up every morning to give my best to this LC?

It should cover the aspects of purpose, identity, inspiration etc. You can be creative and create your team stance together, no particular format

Decide this with the EB (You can also use the results of Culture survey session in Sum co)

6. Goals planning for the next 6 months

Looking at ABP GAP, Start/Stop/Continue and the GAP that exists in planned vs. achieved.

Formulate your goals for the next 6 months.

Remember, it is not about decreasing the goals, it is about how to cover the gap

7.(a) ABP for the next six months

Area Based Projects are the key initiatives (within back office and front office areas) undertaken to significantly boost specific

program.

There is one responsible for any ABP, even if it is a synergetic ABP there needs to be one LCVP responsible for it

If there is absolutely no change in the ABP from the previous planning then also please write it down. The only change is that I have included the ABPs in the same sheet of the program exchange planning

This is your strategy, express here what is your project about, what are you planning to do to achieve the expected outcome

All the people involved in this

project

This is numerical expression of your goal, achievement of this will

inform you that your project succeeded

This is how you are going to measure the progress of achieving

the MoSes

This is your goal, something you want to

achieve

7. (b)

Define what you want to achieve

Define how you are going to do it

Define results you need to achieve to

be sure that you have succeeded

Define how you are going to measure

your performance towards this achievement

Expected outcome Strategy MoS KPI

Who are you going to need to achieve

it?

What are your key actions?

Do you have tools to measure that?

7. (c)

8. ABP and network Gant chart

- Spread the timeline of all the activities of each ABP and LC activities

- This tool helps us clearly understand the timeline of activities of the LCEvery

- Every area is colour coded. The ABP should be shown in the gant of the area which is the final responsible. And making the gant of this synergetic project in the timeline wherever the other areas are involved, those places colour the timeline in the responsible colours which will clearly chart out the synergy points.Eg. Cross functional project between iGCDP& Marketing where iGCDPis final responsible and one of the task Marketing is responsible

Important pointers before replanningPlease do remember the Re-looking the way we plan presentation. There are a lot of pointers of the method of planning there. As LCPs you can definitely ensure the way you plan in your LC

SONA presentation can prove helpful so do not forget to have a look at it

This is merely a framework, If you want to add something to this format feel free, but just let me know about the changes and share the final template that you are using

If you get stuck anywhere feel free to contact me or your coach

Remember, re-planning is not about pulling your goals down rather its about what modifications needs to made in strategy so that we achieve our goals

Happy re-planning!