Procure-to-Pay(P2P)IsBCHigherEduca1onReadyfor

On-LinePurchasing?

BCNETITConferenceApril28,2016

BarryCoulson,ASDTSectorExecu1veLead

DennisSilva,ChiefProcurementOfficer

PurposeofthisPresenta1on

•  BuildgeneralawarenessoftheP2Pini1a1veforhighereduca1onITprofessionals

•  Highlightthestrategicadministra1vevalueoftheP2Pini1a1veinsupportofthemissionforpost-secondaryins1tu1ons

•  Highlightthecross-Canadahighereduca1onsectorandcurrentmarketplacelandscape

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The“Ecosystem”

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Procure-to-Pay(P2P)eProcurement/eMarketPlace

Source-to-Contract(S2C)eSourcing

Source-to-Payment(S2P)

ePurchasing

SoWwareTools

Upstream Downstream

SupplyChainManagement

BusinessFunc1ons

SupplierMgmt.

StrategicSourcing

ContractAdmin/Mgmt.

CatalogueMgmt.

ShopandBuy

ReceiveandPay

SpendAnaly1cs

FinancialMgmt.

•  RFI,RFP•  Auc1ons

•  Goods/servicerequisi1onentry&approval

•  POcrea1on&dispatch

•  Receivegood/service

•  ProcessInvoice•  Payment

•  Internalhosted•  Supplierhosted•  Punchout

•  Expendituremgmt.

•  Controls,policy,signingauthority,

•  COA

•  SupplierKPI’s•  Supplierinfo

mgmt•  Supplierrisk

mgmt

•  Contracttriggers•  KPI’smet/missed•  Contractdetails

•  Analyzespendfromvarioussourcesofdata

•  Benchmarks/KPI

BCGovernmentCASOracleTools,AVEDP2P/ERP

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P2P:AtaGlance

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P2PWorkflow– CurrentSituationPay

Shopping

SelectGoods/ServicesCreateRequisition

ApprovalCreate

PurchaseOrder

Buying/Sourcing

DispatchtoSupplier

ReceiveandPay

Receive ProcessInvoice

ProcessPayment

PAY

SourcetoContract(Availableagreements)

FinancialManagement

Ø  We’reallfamiliarwithorderingon-lineforpersonalgoodsandservices

Ø  P2Pdoesthisinanins1tu1onalcontext,retainingappropriatecontrols

P2P:BenefitstoPSIs

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• Saves1mefinding,evalua1ngandengagingsuppliersevery1metoprocureagoodorservice

• Reducesnon-valuepaperworkandre-keyingofinfo• Op1mizescontractsthroughimprovedrepor1ngandspendvisibility

Efficiencies&Effec1veness

• Leveragessectorbuysandexis1ngsupplierarrangements

• Reduces“off-contract”spend• Increasescardrebatesandearlypaymentdiscounts

Savings

• Facultyandstaffhave“one-stopshopping”usingrobust,intui1ve,self-servicetool

• Gettherightgoods/servicesattheright1mefortherightprice

ClientService

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OtherCanadianJurisdic1ons

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uSOURCESciQuest

SciQuest

MustangMkt

EPICAriba

Coupa

shopLaurierSciQuest

MosaicSciQuest

Sm@rtBuySciQuest

McGillMarketplaceSciQuest

MustangMarketPlacinganOrderVideo

UofTVideo

KeyIMITChallengeAreas

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•  Adop1onbarriersforSoWwareasaService(SaaS)cloudsolu1on

•  Integra1oncomplexi1eswithnewandexis1ngsystems(ERPandsuppliercatalogues)

•  Effec1ve,efficient,low-costandeasytrainingformanyendusersisnecessaryforsuccess

•  Coopera1vesector-wideITstrategyiscurrentlybeingdraWed

WhatDoesSuccessLookLike?

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•  Sector-wideinstanceforeffec1veimplementa1on

•  CloudSaaStechnologytoleveragesupporteffort•  Updatesaspartofannualmaintenancetostaycurrent

•  Seamlessintegra1ontoERPsandwithsuppliers

IMITPerspec1ve

•  On-contractbuyingwithpre-approvedsuppliers•  Increasedoverallspendundermanagement•  Data-drivenspendanalysisforpricenego1a1ons•  Improvedvisibilityintoinvoiceandpaymentstatus

•  Intui1veuserexperience

ClientPerspec1ve

SummaryandClose

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•  IsBCHigherEduca1onReadyforOn-LinePurchasing?–  BCisge#ngreadyforon-linepurchasingacrossthesector

–  EmergingSaaSop1onsprovidingop1onsforCanadianins1tu1onsasthisareaismaturing

–  Thesectorisworkingcollabora1velytoensurewhateverP2Pop1onisrecommendedthatitisan“enablingsolu1on”todriveworld-classeduca1onandallowPSIstomeettheirmissionandgoals

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UCeProcurementVideo

Feedbackand

Ques1ons

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