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1P2P AUTOMATION GUIDE 2016

P2PAutomationGuide 2016

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Introduction

From supplier sourcing to invoice settlement, businesses have never had so many ways of finding and paying for goods and services. And with many Procure-to-Pay automation vendors expanding into supply chain financing, buyers have never had more control over when and how they pay.

AP & P2P Network research suggests that the P2P function will experience a fundamental transformation in 2016. That change will be driven by seven major trends.

1. The consumerization of P2P. Users expect an engaging digital experience and ease of use similar to what they get on their consumer electronic devices. They are demanding access to data anytime, from any location, using a PC or mobile device.

2. Cloud-based buyer-supplier collaboration. Business-to-business commerce and electronic invoicing networks are becoming more open. This will make it easier for small and mid-sized businesses to collaborate with trading partners worldwide.

3. Cloud-based financing. An additional benefit of maturing B2B Internet commerce is the growing variety and sophistication of supply-chain financing options—from invoice factoring to third-party receivables financing.

4. Optimized payment strategies. Negotiated discounts, dynamic discounting, automated payments, card programs and electronic funds transfer—including same-day payments—all work together to strengthen buyer/supplier relationships and improve cash flow.

5. Predictive analytics. Real time visibility into Accounts Payable financial data, combined with improved business intelligence, root cause analysis and analytics, will help business better forecast cash flow, lowering short-term borrowing costs and creating short-term investment opportunities.

6. Government and public sector initiatives. 2015 marked a potential tipping point in government electronic invoicing, with huge steps forward by the United States and the United Kingdom—two of the world’s financial powerhouses. The U.S. Department of the Treasury estimates that electronic invoicing across the federal government would reduce the cost of inputting invoices and responding to invoice inquiries by as much as 50 percent, representing an annual savings of $450 million.

7. Strategic value. More companies will take advantage of automated P2P solutions for their strategic benefits across the enterprise, including fewer errors; decreased warehouse charges; decreased Selling, General and Administrative (SGA) costs; better cash position; reduced borrowing; more competitive pricing; improved supplier and customer satisfaction; higher sales; increased revenue; increased margin and higher earnings per share.

With change, however, comes confusion. And finding the right combination of tools to facilitate the purchase of the right products, in the right quantity, at the right quality and price, delivered on-time, to the right location, can be a daunting task.

P2P is a complex chain of processes encompassing supplier selection, ordering, approval, receipt, payment and reconciliation. The system must be convenient. Product choices must be comprehensive and price-competitive to meet the purchasing needs of stakeholders and discourage “rogue” purchases. Sensitive payment data must be secure enough to prevent fraud. Robust reporting and analytics are critical. And the solution you choose needs to integrate with your ERP system, and deploy in a way that is consistent with your organization’s IT policies, capacity and culture.

The AP & P2P Network created the P2P Automation Guide to assist you in your selection process.

Business process automation is supposed to save time and money. Finding the right solution(s) shouldn’t add to your administrative burden. The P2P Automation Guide is your comprehensive searchable online and print source for Accounts Payable and Purchase-to-Pay automation.

The AP & P2P Network researched hundreds of vendors and dove deep to identify more than 40 important points of differentiation, including country, functionality, format, and ERP compatibility. End-to-end, or a la carte, if you’re in the market for P2P automation technology, you’ll find it in the P2P Automation Guide.


Features, Implementation Method, and Supplier Network

FeaturesAP or P2P automation implementation will enable the organization to set up dashboards and create custom reports to meet the needs of the business. Dashboards provide a dynamic window into the heart of the AP organization and help management determine whether the departmental goals are being met, e.g., processing time, productivity, discount capture, etc. Reporting can include itemized transaction reports, which help identify errors and potential process improvements. Regular reports are established at implementation, but some systems also allow custom ad hoc reports as well.

Beyond basic transaction reporting, AP automation can be leveraged for fraud prevention, regulatory compliance and audit; it may be able to handle international currency and exchange rates, p-cards or v-cards, and/or tax laws.

Implementation MethodP2P, procurement and AP automation software solutions are available through various methods of implementation. First is the traditional “on premises” approach in which the software is implemented on the company’s own in-house computers. This generally requires internal IT involvement both at implementation and for ongoing support. Software may also be implemented by a hosting service at off-site servers, and supported by the outsourced host. Many solutions are also offered via the cloud – the software is subscribed as a service (Software as a service) delivered via the internet. Software as a service offers lower up front cost and very little in-house IT support. Ongoing support and software updates are handled by the solution provider. Outsourcing is an option for various discrete processes, for example, invoice scanning/imaging.

Supplier NetworkAutomated P2P systems can work with vendors in different ways. A closed supplier network limits access, requiring participation by vendors in the network, and may require special software on the vendor side. An open supplier network allows access to a variety of suppliers, often through a web portal that does not require that the vendor to “join” or implement special software. An open network tends to include more small vendors, who, because of the cost of software implementation in a closed network, would not otherwise be able to participate.

Features

Dashboard

Reporting

Implementation

On-premise

Software as a Service

Hosted

Hybrid

Supplier Network

Open

Closed


Procurement

PROCUREMENT INVOICEPROCESSING

PAYMENT/REMITTANCE

SUPPLIERCOMMUNICATION

ANALYTICS END-TO-END SOLUTION

Automated systems for procurement address several processes required in purchasing, and may be modules included in a complete end-to-end automated P2P system. Software can generate requests for quotations (RFQs) to obtain and compare pricing from existing or potential suppliers, which enables advantageous buying. Purchase requisition automation allows creation and automatic routing for approvals, and when sign-off is complete, an automated purchase order can be generated and transmitted to the selected suppliers – with e-POs in electronic form. Some systems can even track what materials are needed based on production metrics, and may be able to automatically create purchase requisitions in order to replenish component inventory at the right time and in the right quantities.

Sub-Processes

Material requirement planning

Request for Quotation

Purchase Requisition

Automated Purchase Order (PO) Capability

e-PO (electronic purchase order)


Procurement Sub-Processes

Material requirement planning


PAYMENT/REMITTANCE



Apptricity apptricity.com

Aracnia aracniasic.com

SAP Ariba ariba.com

Ariett ariett.com/products/ariett-reqnet

B2B Connex b2bconnex.com

Bellwether Software bellwethercorp.com

BidNet bidnet.com

BidSync bidsync.com/eprocurement/

Birch Street Systems birchstreet.net

BOB eProcure bobeprocure.com

Claritum claritum.com

Dex Systems dexsystems.com

Directworks directworks.com

EC Sourcing Group ecsourcinggroup.com

eHub Software ehubsoft.com

Epiq Technologies epiqtech.com

e-Procurement Services e-procurementservices.com

Goalympia procurement.land

GT Nexus/Infor gtnexus.com

Infosys infosys.com

Jesta I.S. jestais.com

LiveSource/MFG.com livesource.com

LogicSource logicsource.com

Medius Software medius-group.com

MFG/EDP mfgedp.com

Mikrofax e-procurement.com

Pool4Tool pool4tool.com/cms/en/home

SciQuest sciquest.com

VORTAL en.vortal.biz

COMPANIES

DASHBOARD REPORTING ON-PREMISE SOFTWARE AS A SERVICE HOSTED HYBRID OPEN CLOSED

ICON KEY

http://apptricity.com

http://www.aracniasic.com

http://www.ariba.com/

http://ariett.com/products/ariett-reqnet

http://b2bconnex.com

http://bellwethercorp.com

http://bidnet.com

http://bidsync.com/eprocurement

http://www.birchstreet.net

http://bobeprocure.com

http://claritum.com

http://dexsystems.com

http://directworks.com

http://ecsourcinggroup.com

http://ehubsoft.com

http://epiqtech.com

http://e-procurementservices.com

http://procurement.land

http://gtnexus.com

http://infosys.com

http://jestais.com

http://MFG.com

http://livesource.com

http://logicsource.com

http://medius-group.com

http://mfgedp.com

http://e-procurement.com

http://pool4tool.com/cms/en/home

http://sciquest.com

http://en.vortal.biz


END-TO-END SOLUTION

Request for Quotation


PAYMENT/REMITTANCE


ANALYTICS

AcceLIM accelim.com

Accenture accenture.com

Alterity, Inc. acctivate.com

Advanced Computer Software Group advancedcomputersoftware.com

Aestiva Software aestiva.com

SAP Ariba ariba.com



BidNet bidnet.com




Bonfire gobonfire.com

Bupros bupros.com


CloudBuy cloudbuy.com

Compleat Software compleatsoftware.com

DeltaBid deltabid.com


eBid eXchange Marketplace ebidexchange.com



Elcom elcom.com



e-Procurement Technologies, Ltd. abcprocure.com

eRequester erequester.com

Esker esker.com

ESM Solutions esmsolutions.com

Gatewit gatewit.com/pt/

GEP gep.com



Hubwoo/Perfect Commerce hubwoo.com

ICG Consulting icgconsulting.com

Inconto inconto.com/en/

Infosys infosys.com

Intesource/Proactis intesource.com

Ion Wave Technologies ionwave.net

ISS Group issgroup.com

Ivalua ivalua.com

COMPANIES



ICON KEY

http://accelim.com

http://accenture.com

http://acctivate.com

http://advancedcomputersoftware.com

http://aestiva.com




http://bidnet.com




http://gobonfire.com

http://bupros.com

http://www.claritum.com

http://cloudbuy.com

http://compleatsoftware.com

http://www.deltabid.com


http://www.ebidexchange.com


http://ehubsoft.com

http://www.elcom.com

http://epiqtech.com


http://abcprocure.com

http://erequester.com

http://esker.com

http://esmsolutions.com

http://gatewit.com/pt

http://gep.com

http://www.procurement.land

http://gtnexus.com

http://hubwoo.com

http://icgconsulting.com

http://inconto.com/en

http://infosys.com

http://intesource.com

http://ionwave.net

http://issgroup.com

http://ivalua.com


END-TO-END SOLUTION

Request for Quotation (Cont.)


PAYMENT/REMITTANCE


ANALYTICS

COMPANIES



ICON KEY

jCatalog jcatalog.com




Magnetized Markets magnetizedmarkets.com

Market Dojo marketdojo.com

MavenVista Technologies mavenvista.com

MaviNovo mavinovo.com


MFG/EDP mfgedp.com


Paramount Technologies paramounttechnologies.com


Procurepack procurepack.com

ProcurePort procureport.com

Promena promena.net/en/

Puridiom puridiom.com

QStrat qstrat.com

Safal Softcom safalsoftcom.com

Scanmarket scanmarket.com


SourceDogg nucleusvp.com

Spend Map spendmap.com

Trade Interchange tradeinterchange.com

Tradogram tradogram.com


Xeeva xeeva.com

Zycus zycus.com

http://jcatalog.com

http://jestais.com

http://MFG.com



http://magnetizedmarkets.com

http://marketdojo.com

http://mavenvista.com

http://mavinovo.com


http://mfgedp.com


http://paramounttechnologies.com

http://www.pool4tool.com/cms/en/home

http://procurepack.com

http://procureport.com

http://promena.net/en

http://puridiom.com

http://qstrat.com

http://safalsoftcom.com

http://scanmarket.com

http://sciquest.com

http://nucleusvp.com

http://spendmap.com

http://tradeinterchange.com

http://tradogram.com


http://xeeva.com

http://zycus.com


Purchase Requisition

AcceLIM accelim.com


Accu-Image accu-image.com





SAP Ariba ariba.com



Basware basware.com


BidNet bidnet.com




Bupros bupros.com

BuyerQuest buyerquest.com

Capgemini capgemini.com

Capita IB Solutions capita-ibs.co.uk




Corcentric corcentric.com

Coupa coupa.com


Determine determine.com/software/procure-to-pay#.Vqpgb9DARl1





Elcom elcom.com





Esker esker.com


Expensewatch expensewatch.com/

Fraxion spendmanagement.com

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://accelim.com


http://accu-image.com



http://aestiva.com





http://basware.com


http://bidnet.com


http://birchstreet.net


http://bupros.com

http://buyerquest.com

http://capgemini.com

http://capita-ibs.co.uk


http://cloudbuy.com


http://corcentric.com

http://coupa.com


http://www.determine.com/software/procure-to-pay#.Vqpgb9DARl1




http://ehubsoft.com


http://epiqtech.com




http://esker.com


http://www.expensewatch.com

http://www.spendmanagement.com


Purchase Requisition (Cont.)

COMPANIES



PAYMENT/REMITTANCE




GEP gep.com






Infosys infosys.com

Intellichief intellichief.com

Interactive Document Solutions pn3solutions.com




Ivalua ivalua.com










Metafile metaviewer.com

MFG/EDP mfgedp.com


Nexus Systems nexussystems.com

Nipendo nipendo.com

OpenText opentext.com

Oracle oracle.com

Palette Group palette-group.com

Panacea Software panacea-software.com



Proactis proactis.com



Procurify procurify.com


Purchase Control purchasecontrol.com


QStrat qstrat.com


ICON KEY


http://gep.com


http://gtnexus.com

http://hubwoo.com



http://infosys.com

http://intellichief.com

http://pn3solutions.com


http://ionwave.net

http://issgroup.com

http://ivalua.com

http://jcatalog.com

http://jestais.com

http://MFG.com






http://mavinovo.com


http://metaviewer.com

http://mfgedp.com


http://nexussystems.com

http://nipendo.com

http://opentext.com

http://oracle.com

http://palette-group.com

http://panacea-software.com



http://proactis.com



http://procurify.com


http://purchasecontrol.com

http://puridiom.com

http://qstrat.com





sensano sensano-activ.com/en/

Slingshot slingshotsoftware.com




Tradeshift tradeshift.com


Transcepta transcepta.com

TRxLink trxlink.com

Unimarket unimarket.com

Verian verian.com


Vroozi vroozi.com

Wax Digital waxdigital.com

WNS wns.com/

Xeeva xeeva.com

Zycus zycus.com

Purchase Requisition (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY



http://sciquest.com

http://sensano-activ.com/en

http://slingshotsoftware.com


http://spendmap.com


http://tradeshift.com


http://transcepta.com

http://trxlink.com

http://unimarket.com

http://verian.com


http://vroozi.com

http://waxdigital.com

http://www.wns.com

http://xeeva.com

http://zycus.com


Automated Purchase Order (PO) Capability

AcceLIM accelim.com






APEX Analytix apexanalytix.com


SAP Ariba ariba.com



Basware basware.com

Beanworks beanworks.com


BidNet bidnet.com



Bupros bupros.com







Coupa coupa.com

Dataserv dataserv.us/solutions/purchase2pay




Direct Commerce directcommerce.com

Direct Insite directinsite.com


Elcom elcom.com





Esker esker.com



COMPANIES


END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY

http://accelim.com





http://aestiva.com

http://apexanalytix.com





http://basware.com

http://beanworks.com


http://bidnet.com



http://bupros.com



http://claritum.com

http://cloudbuy.com



http://coupa.com

http://www.dataserv.us/solutions/purchase2pay




http://directcommerce.com

http://directinsite.com

http://ehubsoft.com


http://epiqtech.com




http://esker.com


http://expensewatch.com


COMPANIES



PAYMENT/REMITTANCE




ICON KEY

Automated Purchase Order (PO) Capability (Cont.)



GEP gep.com






Infosys infosys.com




Ivalua ivalua.com










NextProcess nextprocess.com


Nipendo nipendo.com


Oracle oracle.com












QStrat qstrat.com




http://spendmanagement.com


http://gep.com

http://procurement.land

http://gtnexus.com

http://hubwoo.com



http://infosys.com



http://ionwave.net

http://ivalua.com

http://jcatalog.com

http://jestais.com

http://MFG.com






http://mavinovo.com


http://nextprocess.com


http://nipendo.com

http://opentext.com

http://oracle.com




http://pool4tool.com/cms/en/home

http://proactis.com






http://puridiom.com

http://qstrat.com



http://sciquest.com











TRxLink trxlink.com


Verian verian.com


Vroozi vroozi.com


WNS wns.com

Xeeva xeeva.com

Zycus zycus.com

Automated Purchase Order (PO) Capability (Cont.)

COMPANIES



PAYMENT/REMITTANCE



ICON KEY




http://spendmap.com





http://trxlink.com


http://verian.com


http://vroozi.com


http://www.wns.com

http://xeeva.com

http://zycus.com


e-PO (electronic purchase order)






SAP Ariba ariba.com



Basware basware.com



BidNet bidnet.com



Bupros bupros.com








Cortex cortex.net

Coupa coupa.com

Determined etermine.com/software/procure-to-pay#.Vqpgb9DARl1





Elcom elcom.com




Esker esker.com



GEP gep.com




COMPANIES



PAYMENT/REMITTANCE




ICON KEY









http://basware.com



http://bidnet.com



http://bupros.com





http://cloudbuy.com



http://cortex.net

http://coupa.com





http://ehubsoft.com


http://epiqtech.com



http://esker.com



http://gep.com

http://gtnexus.com

http://hubwoo.com



PROCUREMENT

e-PO (electronic purchase order) (Cont.)

COMPANIES


INVOICEPROCESSING

PAYMENT/REMITTANCE




ICON KEY


Infosys infosys.com

Ivalua ivalua.com


Lexmark/Perceptive lexmark.com/en_us/products/software/evolution-platform.html






Nipendo nipendo.com


Oracle oracle.com












QStrat qstrat.com

RJS Software/HelpSystems rjssoftware.com










TRxLink trxlink.com

Tungsten tungsten-network.com/us/

Turbine turbinehq.com


Verian verian.com



http://infosys.com

http://ivalua.com

http://jcatalog.com

http://www.lexmark.com/en_us/products/software/evolution-platform.html

http://MFG.com






http://nipendo.com

http://opentext.com

http://oracle.com





http://proactis.com






http://puridiom.com

http://qstrat.com

http://rjssoftware.com


http://sciquest.com



http://spendmap.com





http://trxlink.com

http://tungsten-network.com/us

http://turbinehq.com


http://verian.com



Vroozi vroozi.com


WNS wns.com/

Xeeva xeeva.com

Zycus zycus.com

e-PO (electronic purchase order) (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://vroozi.com


http://www.wns.com

http://xeeva.com

http://zycus.com


PROCUREMENT INVOICE PROCESSING

PAYMENT/REMITTANCE


ANALYTICS

At the core of an automated AP system is elimination of paper to enjoy electronic invoice processing capability with its efficiency, visibility and control. For invoices received as paper or PDF (there will always be some), scanning and imaging converts them to an electronic image, enabling electronic workflow. Additional software is can extract information from imaged invoices to avoid much of the manual data entry effort otherwise required to get the data into an ERP or accounting system. E-invoicing involves electronic transfer of the invoice information via EDI, XML, or a data flat file into your ERP or accounting system, or entry through a web portal. Robust interface and end-to-end solutions convert varying data formats between vendors and AP.

Some technology solutions will take a purchase order and convert it, or “flip” it to an invoice, which is sent back through a two-way system to the purchaser, facilitating easy matching to the original PO along with the receiving document. In many applications, the software can also move non-PO-based invoices through a set approval chain for payment. Workflow is also available for PO exception resolution.

Available solutions address the end stage of invoice processing, in which indexed electronic documents are stored but readily available for auditing and compliance.

Sub-Processes

Invoice Scanning/Imaging

Data Extraction (OCR/Intelligent Data Capture)

Invoice Data Conversion to ERP

electronic invoice receipt/EDI

PO to invoice conversion capability (flip)

Automated Workflow

Matching

Full ERP Integration (Two-way data flow)

Enterprise Content Management (ECM)

- Doc management & storage

Invoice Processing

END-TO-END SOLUTION


Invoice Processing Sub-Processes

Invoice Scanning/Imaging

AcceLIM accelim.com




ACOM Solutions, Inc. acom.com


Anybill anybill.com

AOC Solutions aocsolutions.com

API Outsourcing apifao.com


SAP Ariba ariba.com

Artsyl Technologies artsyltech.com

BancTec banctec.com

Basware basware.com

BBVA Compass bbvacompass.com

Bolt Automated Data Capture trybolt.com

Bottomline Technologies bottomline.com

Bupros bupros.com

Canon Information and Imaging Solutions ciis.canon.com


ChromeRiver chromeriver.com

CloudX cloudxdpo.com

Commerce Bank commercebank.com



D+H dh.com

Databasics data-basics.com

Data Dimensions datadimensions.com


DDC Group theddcgroup.com


Digiscribe digiscribe.info

Digital Designs, Inc. ddilink.com

Digitech digitechsystems.com



Docassist docassist.us

DocOrganiz docorganiz.com

DocStar docstar.com

Dolphin Enterprise Solutions Corp. dolphin-corp.com

COMPANIES


PAYMENT/REMITTANCE




ICON KEY

http://accelim.com




http://acom.com


http://anybill.com

http://aocsolutions.com

http://apifao.com



http://artsyltech.com

http://www.banctec.com

http://basware.com

http://bbvacompass.com

http://trybolt.com

http://bottomline.com

http://bupros.com

http://ciis.canon.com


http://chromeriver.com

http://cloudxdpo.com

http://commercebank.com



http://dh.com

http://data-basics.com

http://datadimensions.com


http://theddcgroup.com


http://digiscribe.info

http://ddilink.com

http://www.digitechsystems.com



http://docassist.us

http://docorganiz.com

http://docstar.com

http://www.dolphin-corp.com



Invoice Scanning/Imaging (Cont.)

COMPANIES


PAYMENT/REMITTANCE




ICON KEY

Easy Access easyaccessap.com

EMC emc.com

Ephesoft ephesoft.com

Esker esker.com

Expense Anywhere expenseanywhere.com

Fairfax Imaging fairfaximaging.com

FileBound by Upland filebound.com

Flatirons Solutions flatironssolutions.com

GEP gep.com

Gimmal gimmal.com

Global Exchange Group gexchange.com


Hyland/Onbase onbase.com

IBML ibml.com


ICM Document Solutions icmdocs.com

Image Processing Systems (IPS) ipsservices.com

Infonics/InLattice inlattice.com

Infosys infosys.com



iPayables ipayables.com

IQ BackOffice iqbackoffice.com


Itesoft itesoft.com

Ivalua ivalua.com

Knowledge Lake knowledgelake.com


MagicLamp Software magiclampsoftware.net



MineralTree mineraltree.com




Oracle oracle.com

Orienge orienge.com



PNC Bank pnc.com


http://easyaccessap.com

http://emc.com

http://ephesoft.com

http://esker.com

http://expenseanywhere.com

http://fairfaximaging.com

http://filebound.com

http://flatironssolutions.com

http://gep.com

http://gimmal.com

http://gexchange.com

http://hubwoo.com

http://onbase.com

http://ibml.com


http://icmdocs.com

http://ipsservices.com

http://inlattice.com

http://infosys.com



http://ipayables.com

http://iqbackoffice.com

http://issgroup.com

http://itesoft.com

http://ivalua.com

http://knowledgelake.com


http://magiclampsoftware.net



http://mineraltree.com



http://opentext.com

http://oracle.com

http://orienge.com



http://pnc.com

http://proactis.com


ProConversions proconversionscorp.com

Prodagio prodagio.com

Requordit Inc. requordit.com

Scan One (a Corvel Company) scan-one.com

TCS tcs.com/platform-solutions/Pages/tap.aspx

Top Image Systems topimagesystems.com





Xeeva xeeva.com

Zycus zycus.com


Invoice Scanning/Imaging (Cont.)

COMPANIES


PAYMENT/REMITTANCE




ICON KEY

http://proconversionscorp.com

http://prodagio.com

http://requordit.com

http://www.scan-one.com

http://www.tcs.com/platform-solutions/Pages/tap.aspx

http://topimagesystems.com





http://xeeva.com

http://zycus.com


Data Extraction (OCR/Intelligent Data Capture)

AcceLIM accelim.com






Anybill anybill.com



SAP Ariba ariba.com


BancTec banctec.com

Basware basware.com


Bolt Automated Data Capture trybolt.com


Bupros bupros.com








D+H dh.com










DocStar docstar.com



EMC emc.com


Esker esker.com

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://accelim.com




http://acom.com


http://anybill.com


http://apifao.com




http://basware.com


http://trybolt.com


http://bupros.com








http://dh.com






http://ddilink.com



http://docassist.us

http://docstar.com



http://emc.com

http://ephesoft.com

http://esker.com






GEP gep.com

Gimmal gimmal.com




IBML ibml.com





Infosys infosys.com

Integrim integrim.com






Itesoft itesoft.com

Ivalua ivalua.com









Oracle oracle.com

Orienge orienge.com



PNC Bank pnc.com







Data Extraction (OCR/Intelligent Data Capture) (Cont.)

COMPANIES


PAYMENT/REMITTANCE




ICON KEY




http://gep.com

http://gimmal.com


http://hubwoo.com

http://onbase.com

http://ibml.com


http://icmdocs.com



http://infosys.com

http://integrim.com





http://issgroup.com

http://itesoft.com

http://ivalua.com








http://opentext.com

http://oracle.com

http://orienge.com



http://pnc.com

http://proactis.com


http://prodagio.com










Xeeva xeeva.com

Zycus zycus.com

Data Extraction (OCR/Intelligent Data Capture) (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY






http://xeeva.com

http://zycus.com



PAYMENT/REMITTANCE



Invoice Data Conversion to ERP

AcceLIM accelim.com





Anybill anybill.com



SAP Ariba ariba.com


BancTec banctec.com

Basware basware.com













Coupa coupa.com

D+H dh.com


Datamatics Global Services, Inc. datamatics.com









DocStar docstar.com



Elcom elcom.com

COMPANIES


ICON KEY


http://accelim.com



http://acom.com


http://anybill.com


http://apifao.com




http://basware.com













http://coupa.com

http://dh.com


http://datamatics.com





http://ddilink.com



http://docassist.us

http://docstar.com






PAYMENT/REMITTANCE



Invoice Data Conversion to ERP (Cont.)

COMPANIES


ICON KEY

EMC emc.com


Esker esker.com





GEP gep.com

Gimmal gimmal.com




IBML ibml.com






Infosys infosys.com






Itesoft itesoft.com

Ivalua ivalua.com









Oracle oracle.com

Orienge orienge.com



PNC Bank pnc.com




http://emc.com

http://ephesoft.com

http://esker.com





http://gep.com

http://gimmal.com


http://hubwoo.com

http://onbase.com

http://ibml.com


http://icmdocs.com




http://infosys.com

http://integrim.com





http://itesoft.com

http://ivalua.com

http://jcatalog.com








http://opentext.com

http://oracle.com

http://orienge.com



http://pnc.com

http://proactis.com














Xeeva xeeva.com

Zycus zycus.com



PAYMENT/REMITTANCE



Invoice Data Conversion to ERP (Cont.)

COMPANIES


ICON KEY

http://prodagio.com











http://xeeva.com

http://zycus.com


electronic invoice receipt/EDI

AcceLIM accelim.com







Anybill anybill.com



SAP Ariba ariba.com


Avidxchange avidxchange.com

BancTec banctec.com

Basware basware.com




Bupros bupros.com









Cortex cortex.net

Coupa coupa.com

D+H dh.com










Elcom elcom.com

COMPANIES



ICON KEY


PAYMENT/REMITTANCE



http://accelim.com




http://acom.com


http://aestiva.com

http://anybill.com


http://apifao.com



http://avidxchange.com


http://basware.com




http://bupros.com





http://cloudbuy.com




http://cortex.net

http://coupa.com

http://dh.com







http://docassist.us





Esker esker.com






GEP gep.com

Gimmal gimmal.com










Infosys infosys.com

Invoinet invoinet.com



Itesoft itesoft.com

Ivalua ivalua.com







Nipendo nipendo.com

NVoicePay nvoicepay.com

Oildex/Transzap oildex.com


Oracle oracle.com




PNC Bank pnc.com






PAYMENT/REMITTANCE



electronic invoice receipt/EDI (Cont.)

COMPANIES


ICON KEY

http://esker.com






http://gep.com

http://gimmal.com


http://gtnexus.com

http://hubwoo.com

http://onbase.com


http://icmdocs.com




http://infosys.com

http://invoinet.com



http://itesoft.com

http://ivalua.com

http://jcatalog.com

http://jestais.com





http://nipendo.com

http://nvoicepay.com

http://oildex.com

http://opentext.com

http://oracle.com




http://pnc.com

http://proactis.com

http://prodagio.com








Taulia taulia.com







Verian verian.com



Xeeva xeeva.com

Zycus zycus.com

electronic invoice receipt/EDI (Cont.)

COMPANIES



ICON KEY


PAYMENT/REMITTANCE



http://puridiom.com


http://sciquest.com


http://spendmap.com

http://taulia.com







http://verian.com



http://xeeva.com

http://zycus.com


PO to invoice conversion capability (flip)





SAP Ariba ariba.com

Basware basware.com





Coupa coupa.com




Elcom elcom.com

GEP gep.com





Infosys infosys.com










PNC Bank pnc.com






Taulia taulia.com




COMPANIES



ICON KEY


PAYMENT/REMITTANCE








http://basware.com





http://coupa.com





http://gep.com

http://gtnexus.com

http://hubwoo.com



http://infosys.com



http://jcatalog.com

http://jestais.com



http://opentext.com



http://pnc.com

http://proactis.com


http://puridiom.com

http://sciquest.com


http://taulia.com





PO to invoice conversion capability (flip) (Cont.)

COMPANIES



ICON KEY


PAYMENT/REMITTANCE





Verian verian.com



Xeeva xeeva.com

Zycus zycus.com



http://verian.com



http://xeeva.com

http://zycus.com


Automated Workflow






Anybill anybill.com



SAP Ariba ariba.com



Avalara avalara.com


BancTec banctec.com

Basware basware.com





Bupros bupros.com












Cortex cortex.net

Coupa coupa.com

D+H dh.com







COMPANIES



PAYMENT/REMITTANCE




ICON KEY




http://acom.com


http://anybill.com

http://apifao.com





http://avalara.com



http://basware.com





http://bupros.com







http://cloudbuy.com





http://cortex.net

http://coupa.com

http://dh.com






http://ddilink.com


Automated Workflow (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY




DocOrganiz docorganiz.com

DocStar docstar.com



Elcom elcom.com

EMC emc.com

Esker esker.com








GEP gep.com

Gimmal gimmal.com





IBML ibml.com





Infosys infosys.com








Itesoft itesoft.com

Ivalua ivalua.com







http://docassist.us

http://docorganiz.com

http://docstar.com




http://emc.com

http://esker.com








http://gep.com

http://gimmal.com


http://gtnexus.com

http://hubwoo.com

http://onbase.com

http://ibml.com


http://icmdocs.com



http://infosys.com

http://integrim.com



http://invoinet.com



http://issgroup.com

http://itesoft.com

http://ivalua.com

http://jcatalog.com

http://jestais.com









Nipendo nipendo.com




Oracle oracle.com

Orienge orienge.com




PNC Bank pnc.com










SpringCM springcm.com/

Taulia taulia.com








Verian verian.com



Xeeva xeeva.com

Zycus zycus.com

Automated Workflow (Cont.)

COMPANIES



PAYMENT/REMITTANCE



ICON KEY







http://nipendo.com


http://oildex.com

http://opentext.com

http://oracle.com

http://orienge.com




http://pnc.com

http://proactis.com


http://prodagio.com

http://puridiom.com



http://sciquest.com


http://spendmap.com

https://www.springcm.com

http://taulia.com








http://verian.com



http://xeeva.com

http://zycus.com


Matching

AcceLIM accelim.com









SAP Ariba ariba.com


BancTec banctec.com

Basware basware.com





Bupros bupros.com










Cortex cortex.net

Coupa coupa.com

D+H dh.com







DocStar docstar.com



Elcom elcom.com

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://accelim.com




http://acom.com



http://apifao.com





http://basware.com





http://bupros.com






http://cloudbuy.com




http://cortex.net

http://coupa.com

http://dh.com






http://docassist.us

http://docstar.com





EMC emc.com

Esker esker.com






GEP gep.com

Gimmal gimmal.com






Infosys infosys.com






Itesoft itesoft.com










Nipendo nipendo.com




Oracle oracle.com

Orienge orienge.com




Matching (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://emc.com

http://esker.com






http://gep.com

http://gimmal.com


http://gtnexus.com

http://hubwoo.com



http://infosys.com





http://issgroup.com

http://itesoft.com

http://jcatalog.com

http://jestais.com








http://nipendo.com


http://www.oildex.com

http://opentext.com

http://oracle.com

http://orienge.com





Matching (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

PNC Bank pnc.com










Taulia taulia.com








Verian verian.com



Xeeva xeeva.com

Zycus zycus.com

http://pnc.com

http://proactis.com


http://prodagio.com


http://puridiom.com


http://sciquest.com


http://spendmap.com

http://taulia.com








http://verian.com



http://xeeva.com

http://zycus.com


Full ERP Integration (Two-way data flow)

AcceLIM accelim.com






SAP Ariba ariba.com












Cortex cortex.net

Coupa coupa.com

CSI Global V Card csiglobalvcard.com/electronic-accounts-payable/

D+H dh.com






DocStar docstar.com



EMC emc.com


Esker esker.com






GEP gep.com

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://accelim.com



http://acom.com

http://apifao.com










http://cloudbuy.com




http://cortex.net

http://coupa.com

http://www.csiglobalvcard.com/electronic-accounts-payable/

http://dh.com





http://docassist.us

http://docstar.com



http://emc.com


http://esker.com






http://gep.com










Infosys infosys.com






Itesoft itesoft.com



JPMorgan Chase jpmorgan.com/tss/General/PaymentNet/1122070847387






Nipendo nipendo.com




Oracle oracle.com

Orienge orienge.com



PNC Bank pnc.com








Taulia taulia.com

Full ERP Integration (Two-way data flow) (Cont.)

COMPANIES



PAYMENT/REMITTANCE



ICON KEY


http://gtnexus.com

http://hubwoo.com

http://onbase.com


http://icmdocs.com


http://infosys.com

http://integrim.com


http://invoinet.com


http://issgroup.com

http://itesoft.com

http://jcatalog.com

http://jestais.com

https://www.jpmorgan.com/tss/General/PaymentNet/1122070847387






http://nipendo.com



http://opentext.com

http://oracle.com

http://orienge.com



http://pnc.com


http://proactis.com


http://prodagio.com



http://spendmap.com

http://taulia.com






Verian verian.com



Xeeva xeeva.com

Zycus zycus.com


Full ERP Integration (Two-way data flow) (Cont.)

COMPANIES



PAYMENT/REMITTANCE



ICON KEY





http://verian.com



http://xeeva.com

http://zycus.com


Enterprise Content Management (ECM) - Doc management & storage

AcceLIM accelim.com






SAP Ariba ariba.com


Avalara avalara.com

BancTec banctec.com










Cortex cortex.net

Coupa coupa.com

D+H dh.com











DocStar docstar.com



EMC emc.com

Esker esker.com



COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://accelim.com



http://acom.com


http://apifao.com



http://avalara.com











http://cortex.net

http://coupa.com

http://dh.com






http://ddilink.com




http://docassist.us

http://docstar.com



http://emc.com

http://esker.com




Enterprise Content Management (ECM) - Doc management & storage (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY




GEP gep.com

Gimmal gimmal.com





IBML ibml.com





Infosys infosys.com






Itesoft itesoft.com











Nipendo nipendo.com




Oracle oracle.com

Orienge orienge.com



PNC Bank pnc.com




http://gep.com

http://gimmal.com


http://gtnexus.com

http://hubwoo.com

http://onbase.com

http://ibml.com


http://icmdocs.com



http://infosys.com

http://integrim.com


http://invoinet.com



http://itesoft.com

http://jcatalog.com

http://jestais.com









http://nipendo.com



http://opentext.com

http://oracle.com

http://orienge.com



http://pnc.com










Taulia taulia.com






Verian verian.com



Enterprise Content Management (ECM) - Doc management & storage (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY


http://proactis.com


http://prodagio.com

http://puridiom.com


http://sciquest.com


http://taulia.com






http://verian.com




END-TO-END SOLUTION

Payment / Remittance

An important feature of an automated payables system is electronic payment service, in which AP departments are able to forego check printing and mailing, and submit funds through ACH, wire transfer or p-card. An electronic payment advice is generally sent at the same time to alert the vendor what the payment is to be applied to. A newer technology, virtual payment, or “v-card,” generates a one-time use pay card number having a limit of the exact amount of the invoice; the vendor then charges the card. Although the cost of the v-card transaction is assumed by the payee, the speed with which payment can be collected may offset the expense.

Payments made electronically need to have the data fields mapped to those of the financial institution to be interpreted and processed correctly, and many software providers will work with their customers’ banks to ensure this is handled. A persuasive reason to implement automated payment and remittance systems is the speed with which approved invoices can be paid, which can facilitate discount capture.

Sub-Processes

Electronic Payment Services

Virtual Payments

Payment Data Conversion to Financial institution Layout

Automated Remittance Advice

Discount Management


PAYMENT/ REMITTANCE


ANALYTICS


Payment / Remittance Sub Processes

Electronic Payment Services



American Express americanexpress.com

Anybill anybill.com


SAP Ariba ariba.com


Basware basware.com




Cambridge Global Payments cambridgefx.com



Comdata comdata.com




D+H dh.com











Infosys infosys.com




JPMorgan Chase jpmorgan.com/tss/General/PaymentNet/1122070847387

MasterCard mastercard.us



Nipendo nipendo.com


COMPANIES

END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY


http://acom.com

http://americanexpress.com

http://anybill.com




http://basware.com




http://cambridgefx.com


http://cloudbuy.com

http://comdata.com



http://csiglobalvcard.com/electronic-accounts-payable/

http://dh.com


www.determine.com/software/procure-to-pay#.Vqpgb9DARl1






http://gtnexus.com



http://infosys.com





http://mastercard.us



http://nipendo.com




Electronic Payment Services (Cont.)

COMPANIES

END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY


Oracle oracle.com

PNC Bank pnc.com

Taulia taulia.com




Visa visa.com/globalgateway/gg_selectcountry.jsp


http://oracle.com

http://pnc.com

http://taulia.com




http://visa.com/globalgateway/gg_selectcountry.jsp


Virtual Payments


American Express americanexpress.com




Comdata comdata.com







PNC Bank pnc.com



COMPANIES


END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY

http://acom.com

http://americanexpress.com




http://comdata.com



http://ddilink.com




http://pnc.com




Payment Data Conversion to Financial institution Layout


Anybill anybill.com


SAP Ariba ariba.com







Comdata comdata.com



D+H dh.com









Infosys infosys.com










Oracle oracle.com


PNC Bank pnc.com


Taulia taulia.com




COMPANIES


END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY

http://acom.com

http://anybill.com








http://cloudbuy.com

http://comdata.com



http://dh.com






http://gtnexus.com



http://infosys.com









http://opentext.com

http://oracle.com


http://pnc.com

http://prodagio.com

http://taulia.com





Automated Remittance Advice

Anybill anybill.com

SAP Ariba ariba.com


Basware basware.com




Comdata comdata.com


Coupa coupa.com

D+H dh.com







IBML ibml.com


Infosys infosys.com




Oracle oracle.com


PNC Bank pnc.com


COMPANIES


END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY

http://anybill.com



http://basware.com




http://comdata.com


http://coupa.com

http://dh.com






http://gtnexus.com

http://ibml.com


http://infosys.com




http://oracle.com


http://pnc.com



Discount Management


SAP Ariba ariba.com

Basware basware.com









Ivalua ivalua.com




Nipendo nipendo.com




PNC Bank pnc.com

Taulia taulia.com



WNS wns.com/

Xeeva xeeva.com

Zycus zycus.com

COMPANIES


END-TO-END SOLUTION


PAYMENT/ REMITTANCE


ANALYTICS


ICON KEY



http://basware.com




http://gtnexus.com

http://hubwoo.com




http://ivalua.com




http://nipendo.com




http://pnc.com

http://taulia.com

http://www.tcs.com/platform-solutions/Pages/tap.as


http://www.wns.com

http://xeeva.com

http://zycus.com


END-TO-END SOLUTION

Supplier Communication

A useful module in many automated accounts payable systems is the ability to communicate tly with suppliers through software. Web-based portals allow communication over the internet. Robust end-to-end solutions allow procurement to place orders and suppliers to acknowledge and invoice them through the system.

Simpler supplier portals benefit both buyer and supplier with the ability to query the system to check on the status of an order or a payment, eliminating phone calls. Some software also offers vendor information gathering (e.g. W-9 and bank information), as well as discrepancy resolution functionality, alerting both parties to a problem regarding pricing, delivery or payment.

Sub-Processes

Portal

Discrepancy Resolution


PAYMENT/REMITTANCE

SUPPLIER COMMUNICATION

ANALYTICS


Supplier Communication Sub Processes

Portal







SAP Ariba ariba.com


Basware basware.com











Cortex cortex.net

Coupa coupa.com








Due North due-north.com




EMC emc.com





Esker esker.com

COMPANIES

END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY




http://apifao.com





http://basware.com







http://cloudbuy.com




http://cortex.net

http://coupa.com



http://www.determine.com/software/procure-to-pay#.Vqpgb9DARl





http://www.due-north.com



http://ehubsoft.com

http://emc.com

http://epiqtech.com




http://esker.com



Portal (Cont.)

COMPANIES

END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY



Gimmal gimmal.com





Infosys infosys.com

InvoiceInfo invoiceinfo.com

Itesoft itesoft.com

Ivalua ivalua.com


Lavante lavante.com




Nipendo nipendo.com




Oracle oracle.com



PNC Bank pnc.com












SupplierIQ supplieriq.us

Taulia taulia.com






http://gimmal.com

http://gtnexus.com

http://hubwoo.com



http://infosys.com

http://invoiceinfo.com

http://itesoft.com

http://ivalua.com

http://jcatalog.com

http://lavante.com




http://nipendo.com



http://opentext.com

http://oracle.com



http://pnc.com


http://proactis.com



http://prodagio.com


http://puridiom.com



http://sciquest.com

http://spendmap.com

http://supplieriq.us

http://taulia.com








Verian verian.com



Xeeva xeeva.com

Zycus zycus.com


Portal (Cont.)

COMPANIES

END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY




http://verian.com



http://xeeva.com

http://zycus.com


Discrepancy Resolution

AcceLIM accelim.com




SAP Ariba ariba.com


BEST SAP bestsapcbi.com








EMC emc.com

Esker esker.com






Infosys infosys.com




Ivalua ivalua.com


JPMorgan Chase jpmorgan.com/tssGeneralPaymentNet/1122070847387

Lavante lavante.com





Nipendo nipendo.com


Oracle oracle.com



PNC Bank pnc.com

COMPANIES


END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY

http://accelim.com






http://bestsapcbi.com








http://emc.com

http://esker.com



http://gtnexus.com

http://hubwoo.com


http://infosys.com

http://invoinet.com



http://ivalua.com

http://jcatalog.com


http://lavante.com





http://nipendo.com

http://opentext.com

http://oracle.com



http://pnc.com






Taulia taulia.com






Verian verian.com



Xeeva xeeva.com

Zycus zycus.com

Discrepancy Resolution (Cont.)

COMPANIES


END-TO-END SOLUTION


PAYMENT/REMITTANCE


ANALYTICS


ICON KEY

http://proactis.com

http://prodagio.com

http://puridiom.com

http://sciquest.com

http://taulia.com






http://verian.com



http://xeeva.com

http://zycus.com


Analytics


PAYMENT/REMITTANCE


ANALYTICS

Information gathered by automated AP systems can be analyzed for performance, for spending trends, and duplicate payment prevention and detection. Many systems also provide controls to disallow maverick spending – that is, purchases that bypass established processes and vendors, thereby losing the advantageous terms negotiated by procurement.

The analytics reporting offered in many systems also enable strategic sourcing, providing insight into what is being purchased, from whom and at what price. The market intelligence gained from this feature can aid an organization in identifying and obtaining best pricing, terms and conditions.

Sub-Processes

Spend Analysis/Maverick Spend Tracking

Payment Audit/Duplicate Payment Detection

Strategic Sourcing

END-TO-END SOLUTION


Spend Analysis/Maverick Spend Tracking


PAYMENT/REMITTANCE


ANALYTICS





SAP Ariba ariba.com

Basware basware.com


BidNet bidnet.com



Bupros bupros.com









Coupa coupa.com








Elcom elcom.com



Esker esker.com



Fiscal Technologies fiscaltechnologies.com



GEP gep.com



Infosys infosys.com

COMPANIES

Analytics Sub-Processes

END-TO-END SOLUTION


ICON KEY






http://basware.com


http://bidnet.com



http://bupros.com





http://cloudbuy.com




http://coupa.com







http://ehubsoft.com


http://epiqtech.com


http://esker.com



http://fiscaltechnologies.com



http://gep.com

http://gtnexus.com

http://hubwoo.com

http://infosys.com


Spend Analysis/Maverick Spend Tracking (Cont.)


PAYMENT/REMITTANCE


ANALYTICS

COMPANIES



ICON KEY



Ivalua ivalua.com



Lavante lavante.com






Opentext opentext.com

Oracle oracle.com




PNC Bank pnc.com






PRGX Global Inc. prgx.com












Verian verian.com



WNS wns.com/

Xeeva xeeva.com

Zycus zycus.com

END-TO-END SOLUTION


http://issgroup.com

http://ivalua.com

http://jcatalog.com

http://jestais.com

http://lavante.com






http://opentext.com

http://oracle.com




http://pnc.com


http://proactis.com




http://prgx.com

http://puridiom.com



http://sciquest.com








http://verian.com



http://www.wns.com

http://xeeva.com

http://zycus.com


Payment Audit/Duplicate Payment Detection



Acculytic acculytic.com




Bupros bupros.com






Coupa coupa.com




Esker esker.com



Fiscal Technologies fiscaltechnologies.com


GEP gep.com




Infosys infosys.com


Ivalua ivalua.com


Lavante lavante.com




Nipendo nipendo.com




Oracle oracle.com

Oversight Systems oversightsystems.com

COMPANIES



PAYMENT/REMITTANCE




ICON KEY



http://acculytic.com




http://bupros.com


http://cloudbuy.com




http://coupa.com




http://esker.com



http://fiscaltechnologies.com


http://gep.com


http://gtnexus.com

http://hubwoo.com

http://infosys.com


http://ivalua.com

http://jcatalog.com

http://lavante.com




http://nipendo.com



http://opentext.com

http://oracle.com

http://oversightsystems.com


Payment Audit/Duplicate Payment Detection (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY



PNC Bank pnc.com




Statement Matching statementmatching.com




Verian verian.com


Xeeva xeeva.com

Zycus zycus.com



http://pnc.com

http://proactis.com

http://prgx.com

http://puridiom.com

http://statementmatching.com




http://verian.com


http://xeeva.com

http://zycus.com


Strategic Sourcing





SAP Ariba ariba.com


Basware basware.com

BidNet bidnet.com



Bupros bupros.com







Coupa coupa.com





Directworks directworks.com





Elcom elcom.com





Esker esker.com




GEP gep.com



COMPANIES



PAYMENT/REMITTANCE




ICON KEY







http://basware.com

http://bidnet.com



http://bupros.com




http://cloudbuy.com



http://coupa.com





http://directworks.com




http://ehubsoft.com


http://epiqtech.com




http://esker.com




http://gep.com


http://gtnexus.com




Infosys infosys.com



Ivalua ivalua.com



Lavante lavante.com








MFG/EDP mfgedp.com




Opentext opentext.com

Oracle oracle.com









QStrat qstrat.com







Verian verian.com


Xeeva xeeva.com

Zycus zycus.com

Strategic Sourcing (Cont.)

COMPANIES



PAYMENT/REMITTANCE




ICON KEY

http://hubwoo.com


http://infosys.com


http://ionwave.net

http://ivalua.com

http://jcatalog.com

http://jestais.com

http://lavante.com

http://MFG.com






http://mavinovo.com


http://mfgedp.com




http://opentext.com

http://oracle.com



http://proactis.com




http://prgx.com

http://puridiom.com

http://qstrat.com



http://sciquest.com




http://verian.com


http://xeeva.com

http://zycus.com


End-to-End Solution

Implementing end-to-end procure-to-payment systems can streamline AP operations and save time and money. Vendors will likely find it much easier to do business with an organization that employs an end-to-end solution—provided it is widely used and has easy interface—since quotes can be submitted electronically, purchase orders created and transmitted, invoices generated and paid very quickly. Both purchaser and vendor obtain transparency into the process throughout, and the analytics provided on the procurement and AP sides of the business can be used to reduce the cost of the operation. These systems are available for very large organizations, all the way down to small- to medium-sized businesses, with varying degrees of customization available.


PAYMENT/REMITTANCE




End-to-End Solution

AcceLIM accelim.com





SAP Ariba ariba.com

Avalara avalara.com

Basware basware.com








Coupa coupa.com



Esker esker.com







Infosys infosys.com


Ivalua ivalua.com






Nipendo nipendo.com



Oracle oracle.com



COMPANIES


ICON KEY

End-to-End Solution


PAYMENT/REMITTANCE



http://accelim.com






http://avalara.com

http://basware.com





http://cloudbuy.com



http://coupa.com



http://esker.com




http://gtnexus.com

http://hubwoo.com


http://infosys.com

http://issgroup.com

http://ivalua.com

http://jcatalog.com

http://jestais.com




http://nipendo.com

http://oildex.com

http://opentext.com

http://oracle.com













Verian verian.com



Xeeva xeeva.com

Zycus zycus.com

End-to-End Solution (Cont.)

COMPANIES


ICON KEY

End-to-End Solution


PAYMENT/REMITTANCE




http://proactis.com

http://puridiom.com

http://sciquest.com


http://spendmap.com




http://verian.com



http://xeeva.com

http://zycus.com


Case StudyIntegra Technologies International

Digital imaging service & repair company saves staff time, reduces risk with Avalara Change can often be a catalyst

for companies making key decisions about the business and its future. When Integra Technologies International business manager, Michelle Segars, was faced with the departure of the company’s tax accountant, she decided to explore her options. She saw automation as an alternative to hiring another full time staff person to handle tax compliance.

Integra has offices and field service engineers across the U.S. and Canada, which can make manually managing sales tax a challenge. Automating compliance with Avalara would allow Integra to be less hands-on and ensure they were calculating and filing sales tax correctly. Avalara’s ability to integrate into the company’s existing financial systems and solid track record with customers were key factors in the decision process.

Integra opted for both Avalara AvaTax for sales tax calculation and Avalara Returns for filing sales tax returns because the company invoices customers daily and files sales tax returns in multiple states.

Segars says this proved invaluable when the company was audited by the State of California. “Because we use Avalara, we were able to give the auditor all the reports she needed electronically two weeks prior to her visit. She was only here for an hour and a half. We didn’t suffer any penalties. In fact, we got a credit!”

Outcomes:

• Eliminated full-time tax manager role

• Worry-free, penalty-free audits

• Fast, easy online returns

To manage tax compliance, Integra Technologies uses:

• Avalara AvaTax

• Avalara Returns

• QuickBooks Enterprise

Ready to try sales tax automation? Let’s chat.877-780-4848www.avalara.comBusiness Manager, Integra

“We chose Avalara because their software interacts with QuickBooks and there were good online reviews from other customers about that interaction,” says Segars. “With the online dashboard, I can get a forecast of what our sales tax exposure is going to be in the coming month. It’s very user-friendly.”

“With Avalara, we don’t need someone on staff who specializes in sales tax in all the different states,” explains Segars. “And we don’t have to worry about audits because we know we’re taxing our customers correctly.”

“Avalara lessens your exposure to audits and eliminates the human error. It makes everything easier. I would highly recommend Avalara.”

http://www.avalara.com


Case StudyHow Canon is Transforming Accounts Payable Processes …

from Planning, Procurement, to Payment

In today’s challenging business environment, evolving organizations that are looking to remain competitive

and successful, understand the need to operate more efficiently. Indeed these companies are already solving complex business processes by employing standard digitization techniques and implementing integrated software and accounting solutions. The enterprise applications such as ERP and CRM are already driving efficiencies and delivering savings straight to the bottom line.

As these progressive companies further advance and become increasingly aware of the critical role technologies can play in business, they are frequently turning to their finance team to play a vital part in bringing more of these new and emerging solutions into the organization, transforming and modernizing other labor intensive business processes to deliver even more time, space and cost savings.

Due to high volumes of transactions, documents, and complex workflows, the Accounts Payable department is a natural candidate for streamlining of the traditional, labor intensive business processes. It’s a well-documented fact that AP invoice automation can bring a myriad of business benefits to the Finance department. Data Extraction, Approval Workflow, PO Matching, Real –Time Analytics, Automatic Data Entry have all become standard issue for the AP Invoice automation provider.

What happens though when these progressive and forward thinking organizations need a simple but more flexible and scalable solution? When the needs of the organization do not fit inside a one stop ‘AP invoice automation solution’ who do they turn to, to help them go beyond the blurred lines in AP automation? When the question is no longer ‘should we automate?’ but instead ‘what can we automate?’ and ‘why stop at AP Invoices?’ - how do you find value beyond the digitization hype?

Canon U.S.A. – Challenges of Streamlining APAs Canon U.S.A. was expanding its Shared Services division, to support accounting processes for multiple subsidiaries and locations, the company wanted to adopt a simple, single solution, to not only resolve the AP invoice automation challenges, but to also address the needs to automate and control Project Planning and Procurement.

Canon’s issues in AP Automation were reflective of a large global organization, inefficient and manual; the existing system delivered all the standard pain points associated with a manual paper-based process, and it did not allow for purchase authorization or procurement control during

the planning phase of the purchase cycle. The cycle time itself was too long, and there was poor visibility of project related expenses.

Canon needed a solution that would support paperless processing together with real-time approvals, and one that would also shift the work from back-end accounts payable processing to front-end planning and requisitioning, to give the Shared Services team more compliance control, reduced cycle times, and increased visibility.

Solution: Accounts Receivable Automation

Canon U.S.A. chose and implemented a Procure-to-Pay automation solution that incorporated the company’s needs for Plan, Procure and Pay, by Canon Information & Imaging Solutions (CIIS), the industry leader in digitization and complex, resource intensive software solutions.

CIIS, the industry expert in digitization and automation of document intensive business processes, analyzed Canon U.S.A.’s needs, and built a single solution to encompass a fully integrated and automated AP Invoice and Workflow Solution, as well as a Plan and Procure business solution that introduced purchase requisitioning without the need for additional ERP licenses. Despite its complexity, the solution provided a simple and single user look-and-feel.

The solution includes the following functionalities

• Electronic requisitions are now raised, the optimal supply source is chosen and the request is approved in real time.

‘Canon in the Americas is a $10 Billion organization, with over twenty subsidiaries, and more than 17,000 employees in the Americas, this organization looked to adopt a single and simple process for project planning, and procure to pay.’

‘Before the solution was implemented, project approval required 11 days, and the time from requisition to invoice took 8 days. With the solution, it takes only 5 days to approve the project, and only 5 days from requisition to invoice.’

‘As a result, the number of invoices processed by AP full time equivalent (FTE) has increased from 10,227 annually, to 14,891 annually during the stabilization period, and 27,682 in the end.’


Case StudyHow Canon is Transforming Accounts Payable Processes …

from Planning, Procurement, to Payment

• The data from approved requisition is automatically delivered to the ERP system to create the purchase order.

• The image of the requisition and the PO is automatically indexed, stored and linked to the ERP transaction.

• Vendor invoices are received as PDFs or are standardized and digitized by using scanning and OCR technologies. The header and detail lines are extracted, validated against the vendor master file and purchase requisition, and then matched with the Purchase Order leveraging business-defined auto-match rules.

• The extracted and verified data automatically creates the Purchase Invoice in the Finance system and links to the other associated images, creating a paperless audit trail.

• Dashboards provide a quick insight to the progress of spend.

In summary, choosing a business automation partner who will take time to understand your own individual needs and pains, who can deliver an industry standard solution that is flexible and simple to understand, and who is an expert in Digitization, can be the difference between investing in a solution that delivers a solution just for today’s needs and investing in a solution to help your organization to continue to transform and deliver efficiencies beyond AP.

‘At the end of 2014, in the United States alone, Canon’s Finance and Accounting savings were over $5 million per year.’


Case StudyThe First Step in P2P Automation

Cambridge’s ePayables solution enables you capture additional revenue and cost savings from your Accounts Payable Department, without requiring any internal changes to your disbursement process. The Vendorin Connect System

seamlessly connects you to all your vendors, providing real-time payment and reconciliation ability across your organization all while migrating your vendors from checks to ePayments.

• Streamlined AP: Our B2B payments platform, Vendorin Connect, will interface with your ERP system and your multiple bank accounts, offering significant cost reductions, and revenue generation.

• Revenue Optimization: We optimize your outbound payments for revenue producing forms of payment. Vendor Preference allows for multiple forms of payment: Virtual Card, ACH+, ACH, EFT, and Wire.

• Vendor Management: Your B2B payment platform not only connects with your ERP system, but also connects you to Vendorin Network, where all your vendor data is securely housed, keeping your MVF clean.

• Conversion Rates: It typically takes us 90 days to convert 75% of your vendors to electronic payments. This allows your AP department to continue working as they normally would, without interruption. Other programs can often take years to get that conversion rate and require internal resources.

• Security: We validate all your vendor information periodically and establish fraud controls, freeing up resources on your end and improving security protocols.

• Bank Agnostic: Send payments from multiple bank accounts all under one system. Changing banks no longer means having to change your system: We go were you go.

• Global Connections: Vendorin Connect provides you access to Cambridge’s Global Payment Network. Pay Vendors in over 140 Currencies at significantly reduced transactional costs.

The ChallengeA $2 billion Retail Company that manages 12 distribution centers and sells 60,000 products through more than 5,000 retail locations needed to migrate its vendors away from checks in order to consolidate their payment processing. Previous attempts to migrate to electronic payments had been stifled due to multiple bank accounts, locations, and a large volume of smaller vendors.

Greater use of electronic payments would also allow them to integrate their legacy financial system with their banks, take advantage of payment discounts and network rebates, improve their cash forecasting capabilities, simplify reconciliation, reduce check fraud, and generally improve supplier relationships.

The SolutionAfter estimating the cost of vendor conversion on their own and determining the cost was too high, this retailer went to RFP, receiving proposals from their banks and two supplier enablement vendors. Ultimately, The Vendorin Connect System was chosen due to its high conversion rates and ease of integration.

Once selected, the Vendorin supplier analysis team analyzed the company’s master vendor file. Suppliers were migrated over to their optimal form of electronic payment through the Vendorin Connect secured supplier portal and a six-week branded supplier outreach effort which included email, inbound and out-bound telesales, to guide suppliers through the enrollment process.

The Result• 50% of the company’s targeted suppliers

enabled for electronic payments in less than 90-days.

• 75% of the company’s supplier check payments converted to electronic payments in less than 90-days.

• Legacy financial system integrated with bank payment system to support electronic payments.

• Reduced cost to initiate supplier payments by nearly 90%.

• Remained float neutral on most supplier payments, increased float an average of 2 days on remaining payments.

Drive Cost Neutrality for Your P2P Projects with the Revenue Generated through ePayables

Going paperless in your AP environment yields significant, immediate cost savings while mitigating your exposure to internal or external fraud

761%Achieved a return on investment of nearly

800%.

88%Lowered the cost to initiate supplier payments by 88%.

1 monthRecovered the

entire cost of the conversion in

1 month.


What Should You ExpectSuppliersRoughly 65% of your check suppliers will begin accepting electronic payments from your organization.

ChecksMore than 80% of the checks your organization currently initiates to suppliers will be replaced by electronic payments driving significant cost savings as you replace high cost checks with much lower electronic payments.

Check SpendNearly 90% of your check spend will be replaced by electronic payments - including more than 40% of your check spend replaced by electronic payment methods which are delivering revenue/discounts to your organization.

65%Suppliers Electronic

83%Checks

Electronic

88%Spend

Electronic

■ 26% Card by email ■ 18% Card by mail■ 35% ACH Plus with Discount■ 27% Straight ACH■ 4% Check



Case StudyThe First Step in P2P Automation


Case StudySupplier Self-Service Portal Yields 300% ROI in Year One

With $78 billion in annual revenues The Home Depot (THD) is the world’s largest home improvement specialty

retailer with stores in all 50 states.

Although the company operated an efficient EDI process for invoicing, vendor disputes and other small business invoicing was still manual and paper-intensive. In fact, the company was processing 5 million pieces of paper per year.

In response, THD decided to implement a Supplier Self-Service Portal that now includes dispute resolution, eInvoicing and dynamic discounting.

SOLUTIONSDispute ResolutionTHD was dealing with thousands of supplier disputes every year. Many could be have easily been settled by quickly verifying a few pieces of information, but manual paper-based processes led to significant delays.

With Direct Commerce’s Supplier Self-Service Portal, however, disputes are processed electronically, speeding up communications between the company and its suppliers. Now suppliers can:

• Use the secure and intuitive web-hosted Portal to answer dispute-related questions and communicate with THD electronically

• Gain 24/7 visibility into the status of disputes and steps needed to resolve them

• Quickly resolve disputes without resorting to long phone calls or costly faxes

• Send appropriate documentation with no paperwork required

Resolving disputes more efficiently greatly improved supplier relationships. In fact, when THD announced this new portal at a supplier meeting, there was a huge round of applause.

eInvoicingBy adopting Direct Commerce’s eInvoicing solution, THD takes advantage of a fully automated and secure web-hosted platform for reducing errors and cutting invoice processing costs for its smallest suppliers.

Suppliers gained 24/7 visibility into each of their invoices and payment status. THD can now more easily validate invoices and electronically deliver them into their payment system – all through a 100% paperless system.

Dynamic DiscountingMany THD suppliers were willing to offer significant discounts for prompt payment, but the company failed to take full advantage of these opportunities – losing out on millions of dollars per year in potential savings.

Using Direct Commerce’s Supplier Self-Service Portal, THD suppliers can now use the Portal to select from a calendar of available discount opportunities – and in just a few seconds, choose a discount option for each invoice.

REAPING THE REWARDS300% ROI in year oneWithin just three months, 100% of the company’s suppliers were onboarded to the Portal – at no cost to the supplier.

Direct Commerce has developed a world-class Supplier Self-Service Portal for The Home Depot and has helped the company:

• Eliminate 100% of the paperwork involved in dispute resolution

• Reduce headcount by 40%

• Cut help desk calls by 60%

• Save millions of dollars through supplier discounts

• Eliminate 5 million pieces of paper processed annually

• Significantly improve supplier relationships

Discover how Direct Commerce can help your organization implement intuitive and easy-to-use P2P automation tools that reduce costs, improve supplier relationships, and offer tools to take full advantage of supplier discount savings opportunities.

“Direct Commerce eliminated over 5 million pieces of paper with the Supplier Self-Service Portal. The ROI came in a matter of months, not years.”

—Debbie Rich-Walker, Senior Manager, Finance Operations


Case StudyAccelerating AP Invoicing Processing Speed by 50% with Cloud-Based Automation

Canada-based Armtec integrated Esker’s Accounts Payable solution into its SAP® software system to bring greater visibility and efficiency to every step of AP invoice processing.

The ChallengesAs a leading global infrastructure and construction materials company, Armtec receives up to 120,000 accounts payable (AP) invoices annually. Prior to utilizing Esker, Armtec’s staff had manually processed these invoices, which presented a number of challenges for the business.

Ultimately, Armtec performed a comprehensive “value stream mapping process” to identify its AP department’s biggest pain points and determine an appropriate course of action. The main challenges Armtec hoped to overcome included:

• Workflow inefficiency: Because Armtec is such a geographically diverse company, manual processing made it difficult to deal with duplication and exception handling associated with large volumes of invoices within its SAP® system. Additionally, a lot of valuable time was being spent servicing customers at decentralized offices.

• Effects of seasonal volumes: Seasonal invoice peaks are natural in the construction industry; unfortunately, this previously meant hiring 1-2 temporary staff members during high-volume seasons, which required a lot of extra training and cost increases for Armtec.

• Lack of visibility: With a mostly paper-based process, Armtec had limited visibility into its AP invoices. At any given time, there was a backlog of vendor invoices that AP reps could not easily find which forced them to request multiple copies and led to greater account analysis.

Joan Carter, Business Process Improvement Manager at Armtec, explained: “Our process of scanning invoices directly into SAP was anything but optimal. It was extremely dependent on human intervention and contained no real workflow or ability to develop the metrics that we needed in order to improve.”

Why Esker?While searching for a solution online, Armtec happened upon Esker’s Accounts Payable automation offering. In contrast to other solution providers it had looked into, Esker offered a solution that had all of the features Armtec was looking for.

These included:

• Reporting and dashboard capabilities: Esker offered a significant amount of reporting features that provide invoice processing metrics and helps with the management of vendor relationships.

• Strong functionality: Scanned invoices automatically go through Esker. Data is intelligently extracted via OCR and a corresponding document is entered into an electronic workflow for easy archival, tracking and reporting.

• Software as a service (SaaS): Esker offered a true SaaS solution that could be implemented quickly with lowerupfront costs, fewer IT requirements, and no ongoing cost of ownership or costly maintenance fees.

Esker is so much faster and efficient than doing things manually. Now, with all of the visibility we have into our process, even having a core team member gone for a month didn’t affect us at all.

Tracey Le — Accounts Payable Supervisor

Benefits of AP AutomationAfter just four months post-implementation, Armtec is well on its way to achieving its business case objectives. Among the biggest benefits include:

• Cost savings equivalent to 1.5-2 full-time employees

• Accelerated AP invoice processing speeds by 50%, going from an average of two minutes down to just one minute

• Increased productivity with the invoice backlog being virtually eliminated and the number of invoices out for approval significantly reduced

• Reduced hiring of temporary staff

• Fewer invoice entry errors due to the Esker validation process and 24/7 access to all invoices

• Faster payment proposals generation, going from an average time of 1-2 days down to 1-1.5 hours

“The automated processing and OCR capabilities we have now are a significant improvement over manual keying-in. No more desks stacked with invoices. They’re all in Esker and visible at any time,” said Joan Carter. “Approvers can access invoices at their own pace, update statuses, make comments and clear exceptions. The history is viewable by all reps and approvers which holds everybody accountable.”


Case StudyAccelerating AP Invoicing Processing Speed by 50% with Cloud-Based Automation

Esker’s use of the Agile methodology also impressed Armtec, particularly in its ability to address problems early in the solution delivery process.

Future PlansAfter experiencing the benefits brought by Esker’s cloud-based Accounts Payable solution, Armtec is leaving the door open for further utilization of Esker, specifically on the accounts receivable (AR) side of its business.

About ArmtecFounded in 1908, Armtec is a manufacturer and marketer of a comprehensive range of infrastructure products and engineered construction solutions for customers in a diverse cross-section of industries that are located in every region of Canada, as well as in select markets globally.

These markets include Canada’s national and regional public infrastructure markets and private sector markets in agricultural drainage, commercial building, residential construction and natural resources.

Armtec operates in two business units: Drainage Solutions and Precast Concrete Solutions. Drainage manufactures and markets corrugated high density polyethylene pipe, corrugated steel pipe and other drainage related products including small bridge structures. Precast manufactures and markets highly engineered precast systems such as parking garages, bridges, sport venues and building envelopes as well as standard precast products such as steps, paving stones and utility vault.

“Besides all of the workflow benefits we’ve seen with Esker, one of the biggest advantages has been all of the free time our reps now have to spend on higher-value tasks,” said Tracey Le, Accounts Payable Supervisor at Armtec. “Rather than wasting time on data entry, we’re able to focus more on the customer service side and getting our vendors paid in a timely fashion.”

“I thought Esker’s support and the Agile methodology worked great,” said Joan Carter. “Esker had an open dialogue with us throughout and came up with creative solutions for everything we wanted to do.”

“We don’t have any regrets. If anything, we only wished we would have thought of using Esker sooner,” said Joan Carter.

“We definitely see the value of exploring the sales invoicing and payment applications Esker offers at some point in the future.”


Case StudyProcess Automation: AP and AR efficiency with MetaViewer Document Management

When your Microsoft Dynamics GP solution needs a little paperless boost, MetaViewer document management is there to help.

This was the case with steel industry leader, Leeco Steel. Leeco’s history goes back 132 years to Chicago’s West Side in 1882. Today, Leeco has eleven locations in the United States, Canada, Chile and Mexico. Their rapid growth, international expansion and steel industry leadership required the company to increase their efficiency and look to the MetaViewer paperless document management solution for assistance.

Leeco Steel is a premier supplier of carbon, HSLA and alloy steels. Recently, the company has seen exponential growth, adding nine additional plant facilities in the U.S., Chile, Canada and Mexico. Leeco was using an insufficient imaging system with their Microsoft Dynamics GP platform and found they were growing as a company more than the system could handle.

Leeco Steel employees searched for a new imaging solution that could streamline their AP process, as well as expand into other departments, such as accounts receivable, as the company continues to grow.

They implemented AP automation and workflow with Metafile’s MetaViewer document management solution, which offers the ability to scan paper invoices, directly import electronic invoices, index them, route them for approval and archive them. This automation eliminates the stacks of paper invoices that would otherwise be manually entered, causing stress, wasted time and increased possibility for errors. MetaViewer provides users with full visibility into AP and AR processes, from purchase order to payment to archive and back. This gives users more control over their financial processes, eliminates inconsistencies and automates time-consuming processes.

For Leeco, MetaViewer automatically captures information up front, such as invoice type, locations and which mill the invoice came from. It also builds folder structure, in which it scans the specific folders and, during the import process, maps the folder structure. MetaViewer pulls out the invoice type, location and where it should go, and the document immediately has a number of index fields. At the mill, the document is generated scanned and put into the appropriate folder.

The MetaViewer solution was also implemented in the AR department at Leeco Steel. The company was using a homemade e-statement system to manage multiple types of documents, including bank documents, credit applications and AR invoices. Invoices were sent to customers each evening from the system. The next day, a review of those invoices would be conducted and another email with the shipping bill and certifications was attached. MetaViewer streamlined and automated this manual, cumbersome and multi-step process with the ability to access Microsoft Dynamics GP, gather the related documents and send an all-inclusive packaged email containing all of the content that previously had to be sent individually.

So, what were the overall results?Productivity has been enhanced since the implementation of MetaViewer with Leeco’s Microsoft Dynamics GP platform. Leeco employees were processing approximately 3,000 invoices through their AP department prior to using MetaViewer. Now, they process 3,600; a 20 percent increase.

In addition, Leeco’s daily Received Not Invoiced (RNI) report, or accrued payables, previously documented $8 million worth of unpaid materials. With MetaViewer, their RNI report has been reduced to only $1 million. This has resulted in fewer incorrectly vouchered receipts in the RNI report and has saved the accounts payable department time and accuracy.

“We needed to look elsewhere for a few reasons,” CFO of Leeco Steel Mark Krzmarzick said. “Web access and the ability for our IT department to make their own internal changes were very important, and over the years we incurred quite a bit of programming expense with our previous imaging vendor because of it.”

“I can’t even quantify the time and cost savings, but it is substantial,” Krzmarzick said. “Our AP department was pulling their hair out trying to reconcile invoices to receipts at month’s end, nothing else was getting done. Now our PO reconciliation process is automated and so much easier. At month’s end, our AP department isn’t stressed and can even schedule a vacation during that time!”

“MetaViewer has worked well for us,” Leeco system administrator George Hock said. “I would definitely recommend it for its flexibility and workflow processes. We have the ability to mold and modify the solution to stretch into other areas of our business, eliminating multiple software. Now we have one fully integrated solution that works across our entire (Microsoft Dynamics GP) ERP platform.”


Case StudyStrategic Payables: Making AP a Powerhouse

What happens to accounts payable when invoices process themselves?Long consumed with capturing-sorting-

routing-validating-matching-coding-fixing-approving and paying a paper invoice, AP can’t continue down that path. Organizations that continue to rely on paper payables will be the high cost operators, spending too much time resolving invoice errors and exceptions instead of on activities that help improve financial performance.

Today, the combination of smart business networks and collaborative payables applications, delivered in the cloud, are changing the face of AP. With this approach, invoice errors and exceptions can be detected upon invoice receipt, without business user intervention. Problem invoices are automatically rejected and returned to suppliers, so that they can fix them. This frees up resources in AP to help procurement enforce compliance and support finance and treasury efforts to improve bottom-line results.

At RELX Group, formerly Reed Elsevier, the scanning of paper invoices was a first step toward invoice automation, but the company needed to further streamline invoice processing to eliminate exception management and invoice rework. Through electronic invoicing over the Ariba Network, RELX Group today drives high levels of straight-through processing while laying the foundation for contract compliance and the expansion of early payment discounts.

“With SAP Ariba solutions, we no longer have to chase invoices and print duplicates,” said Ed Aderman, financial program manager, global procurement for RELX Group. “And our suppliers love the new process. Once they get faster visibility into invoice status and receive payments, they are strong advocates.”

AP as strategic resourceBeing freed from the responsibility of managing transactions, AP staff are available for many higher value activities. These include weaning suppliers off paper, enforcing contract compliance, performing root cause analysis of recurring invoice errors, identifying early payment discount opportunities, and driving check-to-electronic payment initiatives.

Additional business value comes from integrating invoice automation into the larger procure-to-pay process.

For companies as diverse as Al-Futtaim Group headquartered in Dubai, and a U.S.-based provider of transportation and supply chain management solutions, a disconnected business process can be the source of many problems. Here’s a partial list of the challenges these organizations faced:

• Tedious PO approval process

• Field locations easily bypassing the contract process

• Many invoices with errors requiring extra attention

• Journal entries to correct and charge back cost centers

• Inability to control and monitor spend

Simplifying procure-to-pay operations over the Ariba Network was key to both organizations. For Al-Futtaim, one benefit was straight-through processing of orders and invoices. Before the change, Al-Futtaim would often fix errors relating to prices and general ledger entries. Today, 97 percent of POs go through without any rework, and the ability to flip a PO into an invoice provides a level of accuracy the firm didn’t have before. In addition, users now handle the goods receipt notifications to further expedite transaction processing, and there is better visibility into spend.

Meanwhile, the transportation and supply chain management company reported that 98 percent of its invoice volume was being processed electronically through the Ariba Network, with strong validation rules to ensure invoice accuracy. The ability to map commodity codes to the general ledger and automate accruals are other business process improvements that have helped the company to run simple. Accruals occur upon goods receipt, not invoice receipt, which is a boon to the finance group. Furthermore, by ordering off catalogs—a valuable complement to invoice processing—one negotiated price is enforced at all locations, and reports on spend data identify sourcing opportunities that further lower costs.

Then, there’s the case of a leading refinery and chemicals company, which had a recurring problem with a large supplier over invoice-PO match errors. Once the company and the supplier began transacting over the Ariba Network, the bottlenecks became clear (they were supplier issues), the problems were solved, and these invoices processed straight-through. Since the collaborative process saved the supplier time and lowered billing costs, that supplier reduced its prices for orders flowing through the network.

“When suppliers tell us it will take more time and cost them money (to connect), we ask them to do a process map, and count every step that they take to process our PO and send us an invoice. That quiets them down.”



Delivering value to suppliersLower transaction costs is a major advantage to suppliers on the Ariba Network. One feature in particular that helps suppliers is PO-Flip®, a registered trademark of SAP Ariba that is now an industry standard for “flipping” a PO into an invoice.

Then, there’s Ariba Discovery, the premier service for helping suppliers find new customers globally. There’s also the opportunity for suppliers to expand business with existing customers over the Ariba Network. For the transportation and supply chain company referenced earlier, one supplier working with a few locations expanded that business by simply offering its catalog to nearly 1,000 locations.

Organizations without a true network or with limited network capabilities often cite supplier fees as a concern. But as one executive from a global printing company related, "When suppliers tell us it will take more time and cost them money (to connect), we ask them to do a process map, and count every step that they take to process our PO and send us an invoice. That quiets them down."

For a leading sportswear company, value to suppliers of a true business network comes from the ability to see real-time payment status, and reduce their Days Sales Outstanding (DSO). What about supplier fees? According to a procurement manager there, "The cost of capital for seven or eight days faster payment offsets any fees that suppliers may be charged."

New potential for collaborationBusiness networks enable supplier self-service for viewing invoice and payment status, eliminating phone calls to AP. Some supplier portals offer this self-service capability, but these typically require separate connections for each customer, which increases the cost and complexity. A true business network provides single sign-on for all customers.

In addition, networks such as the Ariba Network extend visibility and collaboration to many document types, including purchase orders, order confirmations, and advance ship notices, along with invoices. And with AribaPay, organizations can deliver detailed remittance advice to suppliers with every electronic payment. These capabilities provide much greater value than an e-invoice only network.

A global transportation and logistics company is strengthening compliance and streamlining invoice processing through user-configurable electronic workflow, expansion of catalogs, and the ability to match invoices to contracts. The contract matching capabilities with SAP Ariba--enabling line-level matching, not just the header-level matching like other providers—simplify invoice approval and exception management of non-PO invoices. And with the cloud-based Ariba Invoice Professional solution, the company can configure workflow routing by spend type or supplier category, and tailor workflows according to business need; for example, adding tax experts in the review of invoices that contain tax estimates. In addition, suppliers, not the company’s AP staff, fix invoice exceptions, which expedites invoice processing to improve on-time payment performance.

New ways to manage cashIn today’s low interest rate environment, early payment discounts are attracting attention to lower costs and increase earnings on short-term cash.

With the ability to accelerate invoice processing over the Ariba Network, organizations can capture virtually all of these discounts, as well as a new form of “dynamic discounts” up to the invoice due date. According to SAP Ariba customer results, average cost savings from these discounts come to $2 million for every $1 billion of spend. The best performers also find that about 20 percent of targeted suppliers will participate in early payment discount programs.

American Electric Power is among the organizations taking advantage of discount opportunities over the Ariba Network. In addition to cost savings and cash earnings from discounts, the utility consolidated 150 payment terms down to 4 and generated a 2-day extension of its DPO. Another world-class utility experienced costs savings of over $18 million annually from better management of their payables. Much of these savings came from early payment discounts.

Building the business caseIf streamlining invoice processing and procure-to-pay operations remain low priorities for you, it’s likely that key stakeholders don’t understand the true cost of a business transaction. They may not know about the large number of problem invoices requiring rework or the drain on business result from off-contract spend.

“This is helping GAF reduce rogue spend, enforce contracted pricing on invoices, and maximize spend with key suppliers to lower our costs.”

“With Ariba, we can match electronic invoices to catalogs, purchase orders and contracts that ensure a perfect payable without human intervention,” said Patricia Hutton, director of procurement, GAF.


In building the business case, note that the 60 to 80 percent cost savings from e-invoicing is only a small portion of the return on investment. Even greater savings come from expanding early payment discounts, freeing up working capital, and enforcing contract compliance. According to procure-to-pay industry studies and SAP Ariba customer results, the savings from these areas are conservatively estimated to be $10 million per billion in spend.

As you embrace a business network to automate payables, you’ll experience a breakthrough in the AP function. There’s more time for business analysis, and less time needed for data entry, exception management, and answering supplier inquiries about payments. This elevates the role of accounts payable from a cost center to a strategic asset, where AP gets recognized for making valuable contributions to bottom line results.



Case StudyProcure-to-Pay Automation at Jawbone

Zycus, a leading provider of end-to-end source to pay solution suite, has been a pioneer in developing the next-generation

Procure to Pay solutions specifically addressing the first-generation P2P adoption challenges. From Guided Buying- Our Procure to Pay innovation to Cloud based OCR-Flipping paper invoices into electronic invoices; we have been continuously developing our solutions to seamlessly cater to all your procurement needs. Also, as a forerunner in building a truly integrated source-to-pay suite of solutions, we have kept ease of integration with any ERP or third-party system as a key consideration during our product development.

Zycus’ Procure-to-Pay solution can integrate seamlessly with your ERPs to offer a combined view of information and a cohesive central platform for all P2P operations. Zycus has enabled procurement automation at many large and small organizations across the globe through rapid implementation and superior product offerings.

At Jawbone, a world leader in wearable technology, they were facing a lot of problems with their existing ERP and home grown eInvoicing solution. A few challenges faced by them were:

• Paper based requisition process

• No standard approval workflow defined

• No catalog repository

• Lack of electronic catalogs and PO automation

• Goods/Services received from suppliers without any POs in place

• Not so flexible ERP (NetSuite) for procurement

• AP team had to do a lot of manual work on Invoice submissions in the ERP

When looking out for a procurement solution specialist, they had 3 major objectives in mind:

• Move away from paper based processes

• Obtain transparency in the requisitioning process

• Measure KPIs of procurement department for productivity improvement

One of the key factors for selecting Zycus was to have a well-defined and an automated procurement process that would fill in the gaps which their existing ERP solution was not able to do.

Business impact post implementation:

• Automated Requisition–to–Invoice process

• Measurable KPIs for actionable decision making

• No PO - No Pay policy implemented using Zycus Procure-to-Pay

• Suppliers happy to use ‘Zycus Supplier Network’ for confirming the order and tracking the Invoice payments

For more information about our products and services, kindly contact us at [email protected].

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