project 9 / 10: kickoff orientation and training april 30
TRANSCRIPT
JUNE 202Project 9 / 10: Kickoff Orientation and Training April 30, 2021
This presentation is for grantees only, it is not for public distribution
Preview of Part II Training– The Intern’s Journey– Faculty Coach Handbook
o Role of the Faculty Coacho Student Application Process - Recruiting Companies to participate in student
internship projecto Recruiting student to participate in student internshipo Negotiating Internship Scope of Work with Companies
– Working with FCCC as the Employer of Record through the Career Catalyst Programo Work Site Agreementso Onboarding Students (I-9, etc.)o Time Keeping (approving timesheets)
– Reporting Requirementso Success Storieso Finial Report
Agenda▪ Welcome and Introductions
– Introduce OPR team– Icebreaker where each College takes 2-3 minutes to introduce themselves and the faculty
▪ Overview of CADENCE Grant– Key Players (OLDCC, OPR, NextFlex, 15 Project Partners)– Defense Modernization Priorities – Summary of 15 Projects
▪ Overview of Project 10– Purpose of Project 10– Dual Use Innovation and why it is important to DOD– Overview of SBIR Program to help understand the needs of the target companies– Project 10 Objectives and Deliverables
▪ Developing a work plan to accomplish project objectives and deliverables– Key components of the work plan– Sample work plan
▪ Community of Practice– Monthly meetings– Monthly e-newsletter– Resource Website
▪ Preview of Part II Training Date TBD– Focused on “how to” conduct internships
Place student interns and faculty externs at DoD SBIR/STTR companies
Deliverables
▪ 10 colleges participating in the student internship/faculty externship
▪ 10 Business and Entrepreneurship Sector Faculty Externs/Coaches
▪ One-day faculty coach training▪ Monthly community of practice
meetings with faculty coaches.▪ 20 Student Interns placed with CA
DoD SBIR Phase I,II,III firms
Objectives
▪ Provide experiential learning opportunities for California Community College students through student internships at California DoD SBIR/STTR Phase I, Phase II, Phase III firms.
▪ Build a pipeline of workforce talent for California DoD SBIR/STTR Phase I, Phase II, Phase III firms.
Framing the Requirements
Business Objective - Why The Project was undertaken
Business Requirement - What Business need is the Project Intended to address
Project requirements - What are the expectations for how the project should be Initiated, Planned, Executed, Monitored and Controlled, and Closed
● Quality Requirement - What Quality Measures does the Product need to meet ● Software Requirement - What Software is required to support Project ● Solution Requirements - What does the Product need to Look Like, How
should it work, What will make it effective● Stakeholder Requirement - What do Stakeholders expect From and Want to
Gain from the Project ● System Requirement - What system Setup or capabilities are required to
Deliver Project ● Technical Requirement - How will the Product be built - Product Specifications● Transition Requirements - What Types of Handoff or Training Procedures are
required to Transfer to the customer or Organization● Resource Requirement - What resources are required to execute the project -
People, Equipment, facilities, Supplies
Requirements
● Probability○ 1-Not Likely○ 2-May Happen○ 3-High Probability○ 4-Is Happening today
● Impact Scale ○ 1-Low Impact○ 2-Med Impact○ 3-High Impact○ 4-Catastrophic
● Manageability ○ 1-We have no control over risk or its underlying causes○ 2-We have no control of risk but can influence Underlying Factors○ 3-We Have no Control of Risk but control underlying Factors○ 4-We Can control Risk and its Underlying Factors
Risk Score = (Probability * Impact) - Manageability
● Risk Status○ Accepted○ Mitigate○ Monitor○ Raised ○ Realized
● Remote internship logistics ● Internship Objectives Scope● Schedule
○ Sessions - Offer assistance ○ Milestones
● Approval of internship● Credit vs non-credit for semester start
Last Steps
Student Recruitment● Sample Job Description ● Virtual Recruitment● Online Application?● Orientation Processes
What resources do students need for vir internships?
Defining the Internship Objectives
S – Specific to deliverables and scope of student abilities
M – Measurable by identifying visually or achieving a result
A – Action-oriented to practice skills while delivering results
R – Relevant to the student’s program of study
T – Time-based to provide guidance of expected results
What types of activities should be included in a scope of work?
• Helping SBIR firm implement basic cybersecurity hygiene• Have students develop and conduct a briefing for SBIR management on CMMC requirements,
new DoD Assessment Methodology, etc.• Have students conduct a briefing to SBIR firms on CASCADE resources such as Contract Ed, ETP
funding, apprenticeship opportunities, CMTC services• Assist SBIR firm in completing and/or provide NIST’s example template for a System Security
Plan (SSP)• Assist SBIR firm in completing and/or provide NIST’s example template for a Plan of Actions &
Milestones (POA&M)• Develop strategy or plan to engage Cyber Service Providers• Research Managed Security Service Providers (MSSPs)
o Develop RFQ to send out to Cyber Service Providers (MSSPs)• At least one activity or task around the assisting SBIR firm with commercialization of the SBIR’s
proposed innovation or technologyo Creating 3D printed prototypeso Creating visualizations (videos, animations, infographics)o Market researcho Assist with updating or maintaining websites
1. Identify at least one faculty member to act as faculty coaches for student interns and set up process for paying stipend to faculty.
2. Selected faculty extern/coach will attend a faculty conference/orientation meeting planned for March 26, 2021 and participate in monthly Zoom community of practice meetings hosted by the Statewide Director for Business and Entrepreneurship, Statewide Director for Advanced Manufacturing, and Project Coordinator.
3. Recruit a minimum of two students to participate as student interns with DoD companies.
4. Assist in matching student interns with DoD companies.5. Promote and assist students with enrollment in the college’s Work
Experience/Work Study course so that students can earn college credit for their work experience as interns.
6. Faculty coach will work with the DoD companies and students to develop a scope of work for the internship project and then provide guidance and advising to the students in completing the internship project. The 75-hour internships must be completed by August 31, 2022.
7. Submit final report documenting the results and outcomes of the project using provided final report template (see Appendix A).
Scope of Work
Potential Business Processes– Project Management
o Business need o Scheduling
– Market Researcho Competitors o Pricing modelso Defining risks
– Risk Analysis o Purchasing options
– Workforce Developmento Training programso Certifications
Potential Advanced Manufacturing Processes–Project Management
o Business needo Suppliers
–Market Researcho Competitorso Leveraging Technology
–Technology Applicationso Parametric Design in CAD/CAM applicationso Manufacturing methods for production
–Workforce Developmento Training programso Certifications
Reference Links
• Work Plan• https://docs.google.com/spreadsheets/d/1PR-
aKKifJWifAbkDjs1jtpN_i5cDxXyH-pEUEcv5bmE/edit?usp=sharing
• Student CADENCE Application UPDATED:• https://app.smartsheet.com/b/form/61f8d3c93baf470092603d1885033b84
Contact Info
Charles Eason, Statewide Director Business and EntrepreneurshipCASCADE Project 10, Project [email protected](707) 863-7846
Salomón Dávila, PMPCASCADE Project 10 Project CoordinatorScopeWave, LLC [email protected]
Community of Practice website: https://businessandentrepreneurship.net/educators/faculty-externships/