project completion

Staatssekretariat für Wirtschaft SECO

Eidgenössisches Departement fürWirtschaft, Bildung und Forschung WBF

Project Completion

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Agenda

1. Project Completion Reports by NCUs2. Internal SECO Completion Note3. Swiss right of examination4. General remarks on reporting5. External evaluation Swiss Contribution6. Evaluation by NCUs

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1. Project Completion Reports submitted by NCUs

• Financial part and conclusions of final financial audit• Critical appraisal of results:

- Quantitative & qualitative description of outputs / outcomes- Information on (expected) impacts

• Lessons learned:- Difficulties & solutions- Recommendations - Opportunities / Synergies (if any)

• Conclusions:- Sustainability- Effect / Visibility- Follow-up / Recommendations

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1. Project Completion Reports submitted by NCUs: EE & LV

• Project implementation• Reporting, Auditing (Final Financial Audit), Evaluation:

– Project Completion Report • Submitted with the last interim report and the final financial audit• Due 6 months after the end of the project (latest 14.12.2017)• Final date for elegibility of costs: 14.6.2017

• Optional: Switzerland has the right to make an independent evaluation

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+ 6 M

+ 6 MPossible additional

reimbursement request for audit and

evaluation costs?

Project CompletionEligibility of cost

Project Completion Report with Final Reimbursement Request

Eligibility of cost Reporting, Auditing, Evaluating (latest:

14.6.2017)



1. Project Completion Reports submitted by NCUs: LT

• Project implementation

• Reporting, Auditing (Final Financial Audit), Evaluation:– First project completion report:

• Submitted with the last interim report and the final financial audit• Due 6 months after the end of the project (latest 13.6.2017)

– Second project completion report:• Due 12 months after the end of the project (latest 13.12.2017)• Basis for reimbursement of costs for reporting, auditing and evaluation

• Optional: Switzerland has the right to make an independent evaluation 5

+ 6 M + 6 M 2. Project Completion Report

Project CompletionEligibility of cost

1. Project Completion Report together with last interim report

(latest: 13.6.2017) Eligibility of cost Reporting, Auditing, Evaluating (latest:

14.6.2017)



1. Project Completion Reports submitted by NCUs: Special case infrastructure projects lasting until end 2016 / beginning 2017

• Final date of eligibility of cost: 14.6.2017• Final Reimbursement Request: latest 14.12.2017

® Latvia: Does the last interim report in August 2017 cover audit and evaluation costs?

® Lithuania: Which topics are covered by the 1st / the 2nd completion report?

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2. Internal SECO Completion Note

• Responsibility: SECO and SCO• Internal Assessment based on PCR

– Description of changes during implementation– Record of results achieved– If relevant: Information on unintended results– Lessons learned

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Rating of the project:

• Relevance: Still consistent with national goals?• Effectiveness: Results achieved/expected to be achieved• Efficiency: Extent to which the inputs have been economically converted

into results• Sustainability: Are the results likely to be maintained over time?

® SECO may ask for additional information® CH may ask for inputs for communication activities after completion® SECO intends to visit all infrastructure projects shortly after completion

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Questions to be addressed to identify lessons learned:

® Factors that contributed to the success/failure/shortcomings of the project (design, implementation, instrument, performance of EA, innvoation etc.):

• What would we change next time? • Was the project design realistic? • Risks correctly identified and addressed? • Could Eas fulfill the expectations? • Monitoring system adequate to provide sufficient information on progress/risks

of the project? • Communication with stakeholders and project partners? • External factors influencing the project? • Commitment of EAs? • Innovative approaches that could be replicated? etc.

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3. Swiss right of examination

During 10 years after completion of a project Switzerland has the right to visit the project, make a comprehensive assessment or evaluation or a financial audit.

® The partner country is expected to keep all documents for 10 years after completion, to accompany the Swiss with relevant personnel, to respond to questions and to provide assistance.

® Switzerland may ask for corrective actions for 10 years after completion if it turns out the Framework or Project Agreements were not respected.

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Federal Department of Foreign Affairs FDFASwiss Agency for Development and Cooperation SDCFederal Department of Economic Affairs FDEAState Secretariat for Economic Affairs SECO

4. General remarks on reporting

• Results rather than process: reporting on outputs, outcomes and impacts

• Problem-oriented: Importance of justification for delays and deviations and suggested corrective measures

• Risk-assessment• Information on visibility measures• Explanation if there were non-eligible expenses• Planning and next steps (public procurements, activities,

monitoring visits, realistic disburesment planning)

Last but not least: last reimbursement requests 2014



5. External evaluation Swiss Contribution

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Why?

• Possible vote in 2016 on bilateral relations CH-EU, incl. 2nd Swiss

Contribution

® Render account of the experiences made so far

® Lessons learned to develop the concept of a 2nd Swiss Contribution

How?

• External, independent

• SDC and SECO together




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October 2014 Approach Paper

January 2015 Launch of tender for evaluation service

May 2015 Start of evaluation

December 2015 End of evaluation

® More information at the next Annual Meetings



6. Evaluation by NCUs

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• Lessons learned for future similar projects

• Accountability (produce evidence & validate results; success stories & case studies for media)

® If NCU plans for an evaluation, please consult with Switzerland on ToRs.

Federal Department of Foreign Affairs FDFASwiss Agency for Development and Cooperation SDCFederal Department of Economic Affairs FDEAState Secretariat for Economic Affairs SECO

Thank you for your attention.

Questions?

project completion

Documents

project latest

project implementationyellow

important project phase

final financial auditdue

evaluation costs

final date

interim report

independent evaluation