project management overview introduction to
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Project Management Overview
Project driven or Non Project driven
Organizational “drivers”
Marketing Engineering Manufacturing
Washington State Department of Transportation
Meet or exceed customer and stakeholder expectations
GET THE JOB DONE!
Overlapping Disciplinesfor Successful Project
DeliveryProject Management Body of Knowledge
Interpersonal Skills
General Management Knowledge &
Skills
Understanding the Project
Environment
Application Area Knowledge, Standards, & Regulations
PMBOK, Third Edition
Engineering
TOOLS WSDOT Design Manual, etc.
Overlapping Disciplinesfor Successful Project
DeliveryProject Management Body of Knowledge
Interpersonal Skills
General Management Knowledge &
Skills
Understanding the Project
Environment
Application Area Knowledge, Standards, & Regulations
PMBOK, Third Edition
TOOLS Executive Order 1032.00Project Management On-Line GuidePDIS, PS8, etc.
Project Management
Executive Order 1032.00
…directs WSDOT employees to deliver capital transportation projects consistent with the principles and practices of the department’s project management process.
Further direction given to:• Executive Managers• Project Managers• Project Team Members• Specialty Groups• HQ Staff
Project Management On-Line Guide
http://www.wsdot.wa.gov/Projects/ProjectMgmt/Process.htm
“Project”
A temporary endeavor undertaken to create a unique product or
service.
SCOPE (Requirements)
“Trade Off” Triangle”
QUALITY
SCH
ED
ULE
(Tim
e)
BU
DGET (C
ost)PROJECT
RISK
How are Scope, Schedule,
and Budget linked?
Which Comes First?
SCOPE
BU
DGET
SCH
ED
ULE
Prioritize, Optimize, Accept
The Project Team
Project(Project Manager)
Manager
Manager
Manager Manager
Manager
Manager
Manager
Stakeholders
Project Team Members
Managers
$ponsorSr. Mgmt.
ProjectManager
Project TO(Organization Breakdown
Structure - OBS)
$ponsorSr. Mgmt.
ProjectManager
TeamMember
Manager
TeamMember
QS
$R
Initiate& Align
Endorsethe Plan
Workthe Plan
Transition& Closure
•Project Description•Team Mission/ Assignment•Major Milestones•Boundaries•Team Identification•Roles & Responsibilities•Measures of Success•Operating Guidelines
•Work Breakdown Structure (WBS) / Master Deliverables List (MDL)•Task Planning & Scheduling•Budget•Risk Planning•Communication Plan•Change Management Plan•Quality (QA/QC) Plan•Transition & Closure Plan
•Project Team Commitment•Management Endorsement
•Implement Transition Plan•Review Lessons Learned•Reward & Recognize•Archive
Continuous Communication
Planthe Work
•Managing Scope, Schedule & Budget•Manage Risks•Manage Change•Communicate
• Progress• Issues• Lessons Learned
Project Management Process
1. Team Mission Statement2. Work Breakdown Structure3. Task Planning & Analysis4. Precedence or Network
Diagram5. Resource loaded schedule6. Resolve resource conflicts &
risk7. Endorsement & Commitment
Schedule Building Schedule Building BlocksBlocks
Here is your new project –•SR #, •M.P. limits, •Program
All right! Lets do it!
Here is your new project –•SR #, •M.P. limits, •Program
And the AD date is February 19, 2007 (at 10:00).And the project P.E. budget is$850,000.
O.K.,If you say so!
And the AD date is February 19, 2007 (at 10:00).And the project P.E. budget is$850,000.
Un
cert
ain
ty
Time
“Top-down” estimate approach(Analogous Estimating - based on previous project experience)
Now, put together a schedulethat will meet this AD dateand do a monthly aging of thatfunding.
O.K., yeah.You bet. I’ll get right on it!
Now, put together a schedulethat will meet this AD dateand do a monthly aging of thatfunding.
Cu
mm
. $’s
Time
•16 months•$850,000•$53K/month
SR #M.P. # to M.P. #
I - ?Program
AD date ofFebruary 19,2007 ?
“Budget” of $850,000 ?
Guess I’llmake somephone calls
I’ve got PS8! I’ll getthis projectschedule ready!
O.K., everybody, hereis the project schedule.Please meet the listedsubmittal dates.Thanks!
Now
2/19/07
Resource: Technician 3
28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8Apr May Jun Jul Aug Sep
Qtr2, 2003 Qtr3, 2003
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Task #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Oh? Yeah, right! O.K., sure!
Whatever...
NowResource: Technician 3
28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8Apr May Jun Jul Aug Sep
Qtr2, 2003 Qtr3, 2003
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Task #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Use an interdisciplinary team approach
Schedule & Budget Development
Resource: Technician 3
28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8Apr May Jun Jul Aug Sep
Qtr2, 2003 Qtr3, 2003
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Technician 3,Technician 2
Task #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Project Performance Baseline
Work Breakdown Structure
(WBS)
RiskPlanning
BudgetTask
Planning & Scheduling
“Progressive Elaboration”
Project Performance
Baseline
Change Management Plan
Quality Plan(QA/QC)
Communication Plan
Transition & Closure Plan
Project Management Plan
Project Management Plan (including Initiate &
Align documentation)
Initiate& Align
Endorsethe Plan
Workthe Plan
Transition& Closure
•Project Description•Team Mission/ Assignment•Major Milestones•Boundaries•Team Identification•Roles & Responsibilities•Measures of Success•Operating Guidelines
•Work Breakdown Structure (WBS) / Master Deliverables List (MDL)•Task Planning & Scheduling•Budget•Risk Planning•Communication Plan•Change Management Plan•Quality (QA/QC) Plan•Transition & Closure Plan
•Project Team Commitment•Management Endorsement
•Implement Transition Plan•Review Lessons Learned•Reward & Recognize•Archive
Continuous Communication
Planthe Work
•Managing Scope, Schedule & Budget•Manage Risks•Manage Change•Communicate
• Progress• Issues• Lessons Learned
Project Management Process
“Plan the Work”
“Work the Plan”
“Endorse the Plan”
+ 10% of Project effort
+ 90% of Project effort
“Initiate & Align”
Managing Project Delivery
Regular comparison of “Planned”
(activities, accomplishments, costs, etc)
with“Actuals”
(activities, accomplishments, costs, etc)
ActiveActiveProject Project
ManagementManagement
Initiate& Align
Endorsethe Plan
Workthe Plan
Transition& Closure
•Project Description•Team Mission/ Assignment•Major Milestones•Boundaries•Team Identification•Roles & Responsibilities•Measures of Success•Operating Guidelines
•Work Breakdown Structure (WBS) / Master Deliverables List (MDL)•Task Planning & Scheduling•Budget•Risk Planning•Communication Plan•Change Management Plan•Quality (QA/QC) Plan•Transition & Closure Plan
•Project Team Commitment•Management Endorsement
•Implement Transition Plan•Review Lessons Learned•Reward & Recognize•Archive
Continuous Communication
Planthe Work
•Managing Scope, Schedule & Budget•Manage Risks•Manage Change•Communicate
• Progress• Issues• Lessons Learned
Project Management Process