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P. R. V. W. S. D. Regular Meeting Page - 1August 19, 2010

1MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORSOF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ONTHURSDAY, AUGUST 19, 2010 AT 9:30 A.M. IN THE OFFICE OF THE

DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND,MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water SupplyDistrict was held at 9:30 a.m. on Thursday, August 19, 2010, at the Districts Main Office. Themeeting was called to order by Jack Winstead, Chairman, who presided.

Members Present: Don Brazil, Jim Carraway, Vernard Murrell, Jack Winstead, W. C.Gorden, Phillip Crosby, Pete Burkes, John Arledge, Robert Webb, JohnLocke, Trey Bobinger, Samuel Mitchell, Kenny Latham

Members Absent: Keith Allen

Others Present: John Sigman, Jim Tohill, Michelle Harrison, Greg Burgess, SusanMcMullan, Craig Hunt, Perry Waggener, Linda Horton, Jennifer Taylor,Steve Clarke, Perry Waggener, Steven Ray Westerfield, Jim McDowell,Dr. Homer Burns, Robert Walker, Steven Ray Westfield, Ricky Callaway

Mr. Tohill presented the following resolution commending Walter Crapps, for his years of service on the Pearl River Valley Water Supply District Board of Directors:

RESOLUTION COMMENDING THE SERVICE OFWALTER CRAPPS AS A DIRECTOR OF THE

PEARL RIVER VALLEY WATER SUPPLY DISTRICT

WHEREAS, WALTER CRAPPS, was appointed a member of the Board of Directors of the Pearl River Valley Water Supply District on July 14, 2000, by the Scott County Board of Supervisors and served continuouslyas a loyal director until his voluntary retirement in August, 2010;

WHEREAS, during his tenure as a director, WALTER CRAPPS continually sought to pass upon allmatters fairly and impartially and with a view to the public good and fiscal responsibility;

WHEREAS, WALTER CRAPPS maintained at all times the highest standard of integrity and a cheerfulattitude of cooperation with his fellow members of the Board of Directors; and

WHEREAS, through steadfast devotion to his duties as a member of the Board of Directors of the PearlRiver Valley Water Supply District, including service on the Forestry Committee, Parks Policy Committee and

Nominating Committee, WALTER CRAPPS provided unselfish leadership and earned the respect and admiration of those with whom he served:

NOW, THEREFORE BE TI UNANIMOUSLY RESOLVED that the Board of Directors of the Pearl River Valley Water Supply District hereby commends the service of WALTER CRAPPS as a member of the Board of Directors and express to him their gratitude for his steadfast devotion to duty.

Adopted this 19 th day of August, 2010.

A motion was made by Robert Webb, seconded by Don Brazil, that the above foregoingresolution commending Walter Crapps for his years of service, be so approved. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Jack Winstead introduced the newest member of the Board of Directors, Kenny Latham,who is taking the place of Walter Crapps as the Scott County Representative.

Upon consideration of the Minutes of the regular meeting held on July 15, 2010, a motionwas made by John Locke, seconded by Pete Burkes, that these minutes be approved, as

presented. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

Mr. Tohill presented the commissioning of Steven Ray Westerfield, as a Reservoir

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Officer of the Reservoir Patrol. Based on the information presented, the Board made a findingthat Mr. Westerfield has completed the educational training requirements of a coarse of study

prescribed and conducted by the Mississippi Law Enforcement Officers Training Academy, isof good moral character and has not been convicted of any crime involving moral turpitude, andthat he is qualified to be commissioned as a Patrol Officer of the Pearl River Valley Water

Supply District pursuant to Pearl River Valley Water Supply District Security Act of 1978"upon taking the Oath of Office. A motion was made by Robert Webb, seconded by John Locke,that Steven Ray Westerfield be so commissioned as an Officer of the District and that hiscommission with the Oath endorsed upon it shall be entered in Exhibit to Minutes file, thereby

becoming a part of these minutes. The vote was as follows: For: Brazil, Carraway, Murrell,Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham.Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Don Brazil presented a monthly report on behalf of the Department of Wildlife, Fisheriesand Parks. He stated that all hunting seasons have been set for the year and his staff is ready for the hunting season.

Jim Tohill presented a request for final approval of the following regulations regardingNO WAKE zones:

3.2 Boats and Boating.3.2.1 Operation of Power Boats in Congested Areas

(a) It shall be unlawful for any person, firm or corporation to operate any motor boat or other motor vessel in, along or around the Reservoir within the vicinity of any public launchingramp, commercial marina, yacht club or private dock or pier at a rate of speed which willcause a wake, provided that such area shall be conspicuously marked by a sign or signsstating No Wake upon entering and leaving such area.

(b) It shall be unlawful for any person, firm or corporation to operate any motor boat or other motor vessel in, along or around the following areas in the Reservoir at a rate of speedwhich will cause a wake: Flag Island, Coal Bluff, Low Head Dam, Eddies Island andCut-Thru Pass Island, south of Flag Island, the area under the Northshore ParkwayBridge at Pelahatchie Bay, an area up to 1000 feet east of the shoreline along the NatchezTrace Parkway between the Natchez Trace Overlook and the channel entering NorthbaySubdivision, an area along and east of a line between the western most point of Lakeshore Park and the western most point of Timberlake Campground, an area no morethan 100 feet off the shoreline of Old Trace Park, an area no more than 100 feet off theshoreline of Pelahatchie Shore Park, provided that such areas shall be conspicuouslymarked by a sign or signs stating No Wake upon entering and leaving such area.

(c) It shall be unlawful for any person, firm, or corporation to operate any motor boat or other motor vessel in, along or around any area in the Reservoir at a rate of speed whichwill cause a wake:

(1) within any area marked with Temporary Emergency No Wake signs or buoys;(2) within 100 feet of any Law Enforcement Patrol Vessel while the blue beacon warninglights are activated or within 100 feet of any Fire/Rescue Vessel while the red beaconwarning lights are activated.

(d) For the purpose of this ordinance a wake shall be defined as any change in the verticalheight of the waters surface caused by the passage of a vessel including, but not limitedto, such crafts bow wave, stern wake or propeller wash. A No Wake Area shall meanan area in which a vessel must travel at idle speed so as not to produce a wake.

(e) Each violation of this Regulation shall constitute a misdemeanor and shall be punishable by a fine of not more than Two Hundred Fifty Dollars ($250.00) or imprisonment in theCounty Jail not to exceed fifteen (15) days, or both such fine and imprisonment asdetermined by the Court.

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There have been no comments received on this regulation. Mr. Tohill reported that staff previously determined that the total cost of the regulation would not exceed $100,000 andtherefore an economic inpact statement was not required. The effective date is September 30,2010. A motion was made by Trey Bobinger, seconded by Phillip Crosby, for final approval of the above No Wake regulation. The vote was as follows: For: Brazil, Carraway, Murrell,

Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham.Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

The following Park Policy Committee recommendations were presented for approval:

a. Request for permission to advertise for sewer improvements at Coal Bluff Campground -

Greg Burgess stated that staff would like to seek bids for needed improvements to thewastewater collection systems, on-site treatment services and also pad upgrades. This is thesame project staff has been working on for some time now, and hoping to receive bids and come

back to the Committee with a recommendation at the October meeting. A motion was made by

Don Brazil, seconded by W. C. Gorden, for permission to advertise for sewer improvements atCoal Bluff Campground. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead,Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining:

None. Against: None. MOTION CARRIED UNANIMOUSLY.

b. Request for approval of 2010 Campground Rates:

Craig Hunt presented the attached Campground Rate increases for 2010. He stated thatthe last time the Board had an increase was approximately 2 years ago, and the District will needto increase rates to assist with the cost associated with campground improvements. These newrates would be effective November, 2010 for nightly rates and monthly rates would be effectiveJanuary 2011. A motion was made by Don Brazil, seconded by W. C. Gorden, for approval of the 2010 Campground Rate, as attached as an exhibit to minutes. The vote was as follows:For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke,Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

c. Request for permission to advertise for bids for cleaning services for comfort stations:

Craig Hunt stated that the current contract will end October, 2010. He stated that thecurrent contractor is responsible for clean up in comfort stations twice daily during the summer months and once daily during the winter months. Mr. Hunt suggested that the new bid requirethat all comfort stations get serviced twice a day on weekends throughout the year and once aday during the week. A motion was made by Don Brazil, seconded by Phillip Crosby, for

permission to advertise for bids for cleaning services for comfort stations. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

d. Request for permission to purchase residence for the Assistant Manager for GoshenSprings Campground -

Craig Hunt stated that this campground is a larger campground and requires coverage 7days a week/365 days a year. He asked that staff be allowed to purchase a mobile home, similar to what was recently purchase for the campground manager at Leake County. A motion wasmade by Don Brazil, seconded by Phillip Crosby, for permission to advertise for the purchase of a residence for the Assistant Manager for Goshen Springs Campground. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

e. Request for permission to re-advertise for sheet pilings for the Goshen Springs boat rampimprovement project -

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A motion was made by Don Brazil, seconded by W. C. Gorden, for permission to re-advertise for sheet pilings for the Goshen Springs boat ramp project. The Board asked questionsin terms of the match of the grant. Mr. Brazil stated that 75% will come from the WildlifeFederation and 25% will need to be a match by the District, which can be met by in-kindservices, materials, etc. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead,

Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

The following Audit Committee and Shoreline Development and Environmental QualityCommittee recommendations were presented:

a. Status report on Property Maintenance Code

Steve Clark presented a status report on the Property Maintenance Code. He stated thatthere have been 83 complaints received, with 60 complaints being investigated and 40 of theletters have been sent out. The remaining letters will be sent out by the end of the week. The

main violations have been related to shrubbery and grass, storage, accessories and abandonedvehicles. John Arledge asked questions in terms of completion of review of all reservoir property. Mr. Clark stated that he anticipates the initial survey of all leasehold property by thefirst of the year.

b. Status report on Rental Property licensing and inspections -

Ricky Callaway presented an update on the Rental Property licensing and inspections.He stated that approximately 250 letters have been sent out and 109 rental licenses have beenissued. Most of the feedback received has been positive. He stated that staff is approximately 75- 80% complete of all rental property licensing.

New Business:c. Ratify submission of PRVWSD 2011 budget to Legislative Budget Office -

Susan McMullan presented an update on this issue and stated that the next years budgetwas due to the Legislative Budget office by August 2, 2010. She stated that the District isrequesting an increase in the budget from the last year of $1,834,393.00. The majority of thisincrease is for a grant received from the Corps of Engineers. Also the District is requesting alump sum budget. A motion was made by Jim Carraway, seconded by Samuel Mitchell, to ratifysubmission of the PRVWSD 2011 budget to the Legislative Budget Office. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

d. Request for approval of acceptance of patrol grant -

Chief Perry Waggener presented a request for approval of acceptance of a grant for Reservoir Patrol. He stated that this grant is being offered in the amount of $150.00 by AcademySports in the form of a gift card. A motion was made by Jim Carraway, seconded by Don Brazil,for approval of acceptance of a patrol grant from Academy Sports in the amount of $150.00.The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

e. Approval of annual agreement with USGS for river gauging stations -

John Sigman presented a request for approval of acceptance of the annual agreement withUSGS for river gauging stations. He stated that the annual cost of this contract will be$56,055.00 for a period of October 1, 2010 through September 30, 2011. A motion was made byJim Carraway, seconded by Samuel Mitchell, for acceptance of the annual agreement with USGSfor river gauging stations in the amount of $56,055.00. The vote was as follows: For: Brazil,Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb, Locke, Bobinger,Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

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f. Request for approval to accept construction bid and award contract for Bob Anthony project -

Greg Burgess requested approval to accept the construction bid received and award a

contract for the Bob Anthony construction project. He stated that Neel-Schaffer opened bidsduring the past month, as attached to these minutes, and reported that Coleman Hammons wasthe lowest bid received in an amount of $1,766,848.04. A motion was made by Jim Carraway,seconded by Samuel Mitchell, for approval to accept the construction bid received and award acontract to the low bidder of Coleman Hammons, and a copy of the bid tabulation be attached tothese minutes. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden,Crosby, Burkes, Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None.Against: None. MOTION CARRIED UNANIMOUSLY.

The following item was presented for approval:

g. Approval of acceptance of surplus floating pier by City of Ridgeland, which will beinstalled at Coal Bluff Park -

John Sigman stated that the City of Ridgeland would like to donate a surplus floating pier, which can be installed at the Coal Bluff Campground. Due to the river rise and falls, manysenior citizens and others are unable to get their boats in and out at Coal Bluff. A motion wasmade by Samuel Mitchell, seconded by Vernard Murrell, for approval to accept the donation bythe City of Ridgeland for surplus floating pier, which will be installed at the Coal Bluff park.The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

Upon the consideration of the Cash Balance report, a motion was made by SamuelMitchell, seconded by Robert Webb, for approval of this report, as presented. The vote was asfollows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes, Arledge, Webb,Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Samuel Mitchell,seconded by Phillip Crosby, for approval of the Claims Docket in the amount of $941,299.27.The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Burkes,Arledge, Webb, Locke, Bobinger, Mitchell, Latham. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

Chief Waggener presented a monthly update on behalf of the Reservoir Patrol. He statedthat the new sonar imaging on the Reservoir Patrol Boat has already proved beneficial in the caseof the recent drowning on July 4 th.

Mr. Jack Winstead appointed the following to serve on this years NominatingCommittee: John Locke, Chairman; Keith Allen, John Arledge. The Nominating Committee willreport back to the Board at the September Board Meeting with their recommendations.

The following Executive Directors comments were presented as discussion items:$ He stated that he recently met with the Hinds County Board of Supervisors, alongwith Samuel Mitchell and W. C. Gorden and the meeting went really well.$ He also attended the Arbor Landing Homeowners Association meeting that wentreally well.$ Next Monday, he will be attending the Federation of Reservoir HomeownersAssociation$ He also stated the Shoreline Development Committee discussed the issue of electronic billboards on District property and the District will be putting this issue out for

public comments.$ There may be a need for a Special Board meeting at the end of this month, todiscuss the COE grant and acceptance of the agreement.

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$ Mr. Murrell reminded the Board that he, Mr. Winstead, Greg Burgess and JohnSigman met with the Scott County

Dr. Homer Burns, President of the Reservoir Homeowners Association, stated hisappreciation and congratulated John Sigman and his staff on the recent homeowners association

meeting with Twin Harbors, in which some of the crowd was unpleasant.

There being no further business to come before the Board at this time, the meeting wasadjourned at 10:10 a.m.

___________________________ Jack H. Winstead, President

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