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Microsoft Office 2013 Common New FeaturesQuick Reference Guide

Microsoft Office Word 2013 Backstage View

File tab displays backstage view: Save, open, close, print, share and export files

Access and manage online account information, online media, storage and sharing services

Each Office application has a unique theme color, Word-Blue, Excel-green, PowerPoint-orange, and Outlook-light blue.

Press ALT key to display Key Tips to access commands from the keyboard

Most Quick Key keyboard shortcuts from previous versions of Office are still available.

Copyright © 2007-14 RAMCO Consulting Services, Inc. Office 2013 Common New Features6023-5/25/2023-OH

Open files and folders

Properties, protection, versions of current file; inspect file command

Back to the document

Share to OneDrive, Email, present online or

post to a blog

Properties

Author and file modifier

Save current file with new name,

location, etc.

Export as another file type

Log into an online account

Change program settings

Document Properties

Display the document properties as a panel at the top of the document.Click: File tab, InfoClick: PropertiesClick: Show Document Panel

Recover unsaved documents.Click: File tab, OpenClick: Properties

Note: At the bottom of the Recent list is the button for unsaved documents

Click: Recover Unsaved Documents

Select: the unsaved documentClick: Open

Recover an edited, unsaved document.Click: File tab, InfoClick: Manage Versions

Note: A display of unsaved files allows you to choose the one you want to open.

ORClick: the file that you want to

restore from the list of files automatically saved

Open a previously saved version (can be an unsaved file).Click: File tab, InfoOn the versions button, Click: the version to restore

Note: The following banner displays in the file.

Click: Restore and OK (to restore the unsaved version

Change a file type.Open: the file to be changedClick: File tab, ExportClick: Create PDF/XPSORClick: Change file type

Note: Change file type displays a number of file types available for export

Office 2013 Common New Features Copyright © 2007-14 RAMCO Consulting Services, Inc. 6023-5/25/2023-OH

New User Interface

Ribbon: displays commands on Tab groups

Tabs: default set of commands, by groups

Groups: commands organized into sets of similar tasks

Contextual tabs: additional formatting tabs that display when objects such as images, header, tables, charts, etc. are selected

Galleries: graphic display of options (images, styles, etc.)

Live Preview: displays formatting as it will look when applied to the selection or document

Panes: displays information previously limited to dialog boxes, including the Navigation pane for search results (Find).

Enable the Touch Mode. (For users with touch screen devices).Click: customize quick access toolbar buttonChoose: Touch/Mouse Mode

Customize the ribbon.Click: File tab, OptionsClick: Customize ribbon

Note To add a new tab click New Tab and rename it.Select: tab to add the new groupClick: New GroupRename: the new GroupAdd: the desired command(s)Click: OK

Note: To reset one ribbon, select the ribbon and click Reset. Choose to reset selected ribbon or all customizations.

Controlling the ribbon display.

Click: the Ribbon Display Options button

Choose: ribbon display option

Note: The ribbon display can also be controlled with the icons Collapse the ribbon or Pin the ribbon


Sharing Data on the Cloud

Office 2013 has many new collaboration features. For example, users can work together on a document after it has been saved online (OneDrive or Microsoft SharePoint 2013). The person(s) sharing the document must have an account to share or present.More than one person can make changes even at the same time. Word, for example, alerts users with a notification in the status bar when someone is working with you on the document. The edits become available to users when the document is saved. Changes appear with a green background which disappears the next time you save the file.

When someone is changing text, the area is locked and no one can overwrite the changes. However, if changes are made at the exact time, or the changes were made offline, Word displays any conflicts the next time you save the document, allowing you to determine which changes to keep.

If a file is saved to OneDrive or Microsoft SharePoint 2013 in Word, collaborators can work on it in Word Online (not a full Word version) or in Word itself, for full functionality.

Collaborate on a document online (Word).In File tab, Choose: Invite PeopleChoose: Save to Cloud button

Select: the account and/or folder to save toChoose: Browse buttonChoose: Save (to save the document to the cloud)Enter: the email address of collaborators, edit or view and message


Collaborate on a document online (continued).

Click: Share

Note: Emails are sent to the invited people with links to the document.

Presenting a document online

A document can also be presented on line using the Microsoft Office Presentation service, a free, public service. Others can follow along in their web browser after they receive a browser link to the document. No setup is required, however the Presenter does need the free Microsoft Live account to present. Those viewing the presentations will need a browser.

Present a document online.Note: The person sharing must have a Live.com,

Outlook.com account, use SharePoint or some other online collaboration/file storage product.

Open: the document to be sharedChoose: File tab, ShareChoose: Present Online

Note: To enable attendees to download a copy of the document, click the box next to “Enable remote viewers to download the document”.

Choose: Present Online

Note: To send a meeting invitation to attendees, choose one of the following: Copy Link – and paste it somewhere others can access it, Send in Email, Send in IM – available if you have an Instant Messaging service installed.

Choose: Start Presentation

Note: To end the online presentation, click the End Online Presentation button.


Inserting Online Content

Office 2013 enhances the options to insert content from the Internet into files. Word and PowerPoint can also insert online video using Bing Video search. When using a Microsoft account, other online sites can be accessed.

Clip Art downloaded from Office.com by licensed Office users is royalty free. Other online services may have usage and licensing terms. It is important to be sure you have the legal right to use content inserted from the internet.

Bing Image Search results may come from any web site with no unified license for the content. A filter is applied to show only images licensed under Creative Commons copyright licenses, a standard used for royalty-free content. However terms may vary as to whether or not the original work can be altered or used commercially.

OneDrive Storage Service

Files can be stored on the cloud using the Microsoft OneDrive storage service. To sign in, use the link in the upper right corner of the application window. If you create a free Microsoft account, your name and account image is displayed.

The account settings and services is changed in the Backstage view, Account option. Changing online profile and photo, switching accounts and logging out can be accomplished here. Theme settings can also be changed.

Services (images & videos, storage and sharing) can be added in the Account pane. Once added, the service appears as appropriate when

Insert an online picture.Position: the insertion point at the position of the new pictureOn the Insert tab, Illustrations Group,Click: Online Pictures

Enter: enter a category of the desired picture in the service to be usedSelect: the thumbnailClick: Insert

Note: The picture can be modified if necessary.

Insert an online video.Position: the insertion point at the position of the new videoOn the Insert tab, Media Group,Click: Online VideoEnter: enter a category of the desired video in the service to be usedSelect: a video

Note: The magnifying glass icon allows you to preview the video.Click: Insert


using the application. Note: The video can be edited if necessary.
