regional competitiveness operational programme 8 th sectoral monitoring committee meeting 18 may...

REGIONAL COMPETITIVENESS REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMMEOPERATIONAL PROGRAMME

88THTH SECTORAL MONITORING COMMITTEE SECTORAL MONITORING COMMITTEE MEETINGMEETING

18 May 2011 – Ankara

1.Opening statements – by the Head of the Operating Structure, and by the Commission 2.Approval of the Minutes of the last meeting (HoS + EC)3.Approval of the agenda of the Sectoral Monitoring Committee Meeting (HoS + EC)4.Consideration and adoption of the Revised Composition of the SMC and Rotating Participation Plan for 2011-2013 (HOS)5.Approval of “Declaration of Impartiality and Confidentiality” (HOS)6.Information on the Annual Audit Activity Report for the RCOP (Audit Authority)7.Information on state of play in first package of strategic projects (OS)8.Information on state of play in second project package (OS)9.Information on state of play in Measure 1.2 (financial engineering) (OS+EIF)10.Information on Monitoring Report and Monitoring Sheets (OS) 11.Information on absorption (n+3), procurement plans and disbursement forecasts (OS+CFCU)12.Discussion and endorsement of 2010 Sectoral Annual Implementation Report (OS)13.Information on technical assistance activities (OS)14.Information on new institutional set-up and preparations for Accreditation of Finance and Contracts Unit in RCP CIC and conferral of management audit follow-up of the DG REGIO (OS+NAO)15.Information on the revision and extension of the Operational Program for years 2012/2013 (EC)16.Information on the preparation of mid-term evaluation (OS + Strategic Coordinator + EC)17.Indicative date for the next Sectoral Monitoring Committee (HoS + EC)18.AOB

Draft AgendaFor the 8th Sectoral Monitoring Committee Meeting

For the Regional Competitiveness Operational Programme in Turkey(18 May 2011, 09:30)

SSTATE OF PLAY OF TATE OF PLAY OF THE THE PROJECTSPROJECTS UNDER THE RCOPUNDER THE RCOP

End Recipients of AssistanceEnd Recipients of Assistance 1st Project Package

End Recipients of AssistanceEnd Recipients of Assistance 2nd Project Package

Total Projects Total Projects Under Coordination of RCP – CIC Under Coordination of RCP – CIC

Contracts Under ProcurementContracts Under Procurement

Contracts Under ProcurementContracts Under Procurement Contracts Signed/Expected To Be Signed : Under18 projects, there are 52 contracts

01- Establishment of Business Incubators and Development of a Network among Incubators in Turkey (Kastamonu, Malatya, Tokat)

End Recipient of Assistance: KOSGEBType of Contract

(Budget €)

Submission of

Tender Documen

ts to CFCU

Forecast Notice

Procurement Notice

Signature of

ContractState of Play

Works(8.487.392)

12.03.2010

14.07.2009 15.06.2011February

2012The Procurement Notice is expected to be published in June 2011.

Service (Supervisio

n)(939.500)

08.01.2010

05.06.2009 03.08.2010 December

2011

Shortlist notice is expected to be published at the end of May 2011.

Technical Assistance

(Institutional Building) (4.000.000)

The Second

Quarter of 2011

The Fourth Quarter of

2011

The Third Quarter of

2012

The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the third quarter of 2011.

Supply(195.000)

The Second

Quarter of 2011

The Fourth Quarter of

2011

The Second Quarter of

2012

The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the fourth quarter of 2011.

11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment

02- Establishment of Innovation Centre For Food – INNOFOOD CENTER (Kocaeli, G.Antep, Şanlıurfa, Giresun)End Recipient of Assistance : TÜBİTAK

Type of Contract(Budget €)

Date of Submission to

CFCU(indicative)

Publication Date of

Procurement Notice

(indicative)

Date for signature of

Contract(indicative)

State of Play

Technical Assistance(Institutional Building)

(1.978.350)

Major Project Application Form, Feasibility Report and Cost-Benefit Analysis were submitted to the Commission on 25 February 2010. The admissibility letter from the Commission has been received on 15 July 2010 .

Detailed comments of the Commission about the Major Project Application Form and its annexes have been received on 13 October 2010. Studies for the revision of these documents are being carried by the TÜBİTAK in close cooperation with the RCP-CIC. Final version of the documents will be submitted to the EC at the third quarter of 2011.

The procurement plan for this project will be prepared accordingly and more accurately.

Works(2.387.000)

Service (Supervision) (143.220)

Supply(16.033.683)


03-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)End Recipient of Assistance : MoIT, DG for R&D

Type of Contract

(Budget €)

Submission of

Tender Documen

ts to CFCU

Forecast Notice

Procurement

Notice

Signature of

Contract

State of Play


(Institutional Building) Gaziantep

(2.095.750)

14.04.2009 24.06.2009 May 2011January

2012PN is expected to be published at the end of May 2011


(Institutional Building) Kayseri

(1.215.176)

15.04.2009 09.06.2009May 2011 March

2012

PN is expected to be published at the end May 2011


(Institutional Building)

Elazığ(1.116.860)

14.04.2009 09.06.200907.05.201

1

February 2012

Shortlist notice is expected to be published in July 2011

Supply(1.471.405 Gaziantep)

(553.970 Kayseri)(521.000 Elazığ)

15.04.2010 20.08.2010 June 2011January

2012

The technical documents for Supply were merged in one Supply TS document upon the CFCU’s recommendation.

PN is expected to be published in August 2011.


03-04-05- TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)End Recipient of Assistance : MoIT, DG for R&D

Type of Contract

(Budget €)

Submission of

Tender Documen

ts to CFCU

Forecast Notice

Procurement

Notice

Signature of


Works

Gaziantep(3.848.294)

Kayseri(5.601.131)

Elazığ(4.764.826)

01.06.201008.07.200

907.08.2010 June 2011

The technical documents of the Technology Development Zones (TDZs) for Works were merged in one Works TS document.

The Tender Evaluation is completed in March 2011, but according to some certain reasons the tender is cancelled.

Service (Supervision)

(366.000 Gaziantep)(454.500 Kayseri)(366.000 Elazığ)

01.06.201008.07.200

910.05.2010 June 2011

The shortlist notice was published on 30.11.2010.

The tender evaluation process has been going on.

Due to the cancellation of the works tender process, contract signature dates are expected to be later than the indicated schedule.


06-Winter Tourism Corridor in Erzurum, Erzincan and KarsEnd Recipient of Assistance : Ministry of Culture and Tourism (MoCT)


Submission of

Tender Documents to CFCU

Forecast Notice

Procurement Notice

Signature of



(Institutional Building) (1.940.500)

June 2011 August 2011 August 2011 June 2012

Revised OIS, feasibility report and cost-benefit analysis have been sent to the EUD on 22 February 2011 for approval. EUD comments on OIS have been received on 13 May 2011. According to comments of the EUD, OIS has been revised and resubmitted to the EUD on 16 May 2011.

The MoCT has already sent the tender documents for works and TA and the MoIT examined the documents twice and the documents are ready to be submitted to the CFCU provided that the programming stage finalized soon.

Works(5.793.855)

June 2011 August 2011September

2011May 2012


(Supervision)

(720.500)

June 2011 August 2011 August 2011 June 2012

Supply(98.777)

August 2011

-----November

2011May 2012


07- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van

End Recipient of Assistance : TOBB

Type of

Contract(Budget

€)

Submission of

Tender Documen

ts to CFCU

Forecast Notice

Procurement Notice

Signature of


Technical Assistance (Institutional Building) (7.500.000)

13.04.2009 05.06.2009 21.01.2010 July 2011

Notification of Award was published on 11.01.2011.The contract is expected to be signed in July 2011.

Supply(400.000)

July 2012 August 2012 October 2012 April 2013 TS will be prepared in further phases.

11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster EntrepreneurshipPriority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship

08-Strengthening of SMEs for Networking and Inter-Regional Cooperation (Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)

End Recipient of Assistance : UFT


Submission of


Forecast Notice

Procurement Notice

Signature of


Supply(300.000 )

August 2011

September 2011

October 2011 May 2012

Tender documents will be prepared in further phases.

Supply(700.000)

August 2011

September 2011

October 2011 May 2012

11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship

09- Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC

Type of Contract

(Budget €)

Submission of


Forecast Notice

Procurement Notice

Signature of


Technical Assistance on MIS

for the Implementation of

RCOPService

(1.743.500 )

04.05.2009 04.06.2009 June 2011 April 2012

Tender documents are under revision.

Supply of IT Equipment for MIS

Supply(251.310)

24.04.2009 04.06.2009 June 2011January

2012


10- Technical Assistance for Publicity, Information and Promotion of the Regional Competitiveness Operational Programme

End Recipient of Assistance : MoIT – RCP-CIC


Submission of


Forecast Notice

Procurement Notice

Signature of


Service(2.100.000 )

21.01.2011 15.02.2011 July 2011 May 2012ToR has been prepared and it is

currently revised according to the comments of the CFCU.

11stst Project Package Project Package Priority Axes Priority Axes 33: : Technical AssistanceTechnical Assistance

11- Strengthening the Infrastructure for Furniture Production (MOBİTEK)End Recipient of Assistance : ORAKAB


Submission of


Forecast Notice

Procurement Notice

Signature of



February 2012

23.04.2011 May 2012March 2013

Tender Documents are being prepared.


(Supervision)

(376.500)


2011June 2012

Works(2.289.439)

July 2011 ----November

2011May 2012

Supply(4.476.043)

April 2012 23.04.2011 July 2012January

2013

2nd 2nd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment

12-My Bee, My Honey, My Honeycomb End Recipient of Assistance : (MoAR) - (ARI)


Submission of


Forecast Notice

Procurement Notice

Signature of



June 2011 July 2011 August 2011June 2012



(Supervision)

(341.500)


2011June 2012

Works(3.677.284)


2011May 2012

Supply(3.524.912)

April 2012 June 2012 July 2012January

2013


13- Rize Tea Research and Application Centre End Recipient of Assistance : RCCI


Submission of


Forecast Notice

Procurement Notice

Signature of



May 2011 July 2011 August 2011 June 2012



(Supervision)

(376.500)


2011July 2012

Works(1.696.370)


2011May 2012

Supply(5.797.000)

April 2012 May 2012 June 2012January

2013


14- Big Partnership of Small Industrialists End Recipient of Assistance : Tokat SS Small Industry Construction

CooperativeType of Contract(Budget €)

Submission of


Forecast Notice

Procurement Notice

Signature of



August 2011

October 2011

November 2011

August 2012



(Supervision)

(312.000)

May 2011 July 2011 August 2011 May 2012

Works(1.749.809)

June 2011 ---- October 2011 May 2012

Supply(3.117.628)

April 2012 May 2012 June 2012January

2013


15- Establishment of Giresun Hazelnut Licensed Warehouse and Spot Exchange End Recipient of Assistance : Giresun Commodity Exchange


Submission of


Forecast Notice

Procurement Notice

Signature of



(Supervision)

(374.000)

23.03.2011 16.04.2011 June 2011 March 2012PN is expected to be published in June 2011.

Works(7.132.235)

11.04.2011 16.04.2011 July 2011 March 2012PN is expected to be published in July 2011.

Supply(1.945.918)

April 2012 16.04.2011 July 2012January

2013TS is being prepared.


16- Sustainable Tourism Development in Mardin End Recipient of Assistance : Governorate of Mardin



Submission of


Forecast Notice

Procurement Notice

Signature of


Technical Assistance (Supervisio

n) (575.000)


Tender Documents are being checked and expected to be sent to CFCU at the end of May 2011.

Works(4.933.417)

June 2011 ---- October 2011 May 2012

Technical Assistance for Tourism Developmen

t(2.268.000)


17- Expansion of Van Enterprise Development Centre (Van İŞGEM) End Recipient of Assistance : Van Industrialist and Businessmen Association


Submission of


Forecast Notice

Procurement Notice

Signature of Contract State of Play


July 2011 29.04.2011October

2011August 2012



(Supervision)

(258.000)


2011June 2012

Works(2.975.943)

July 2011 -----November

2011May 2012

Supply(50.380)

April 2012 ----- July 2012 January 2013


18- G43 Anatolian Venture Capital Fund End Recipient of Assistance : KOSGEB


Submission of


Forecast Notice

Procurement Notice

Signature of Contract State of Play

Direct Grant

Agreement (16.000.00

0)

25.02.2011 -------------- ---------------- 18.05.2011

OIS, Business Plan and Contribution Agreement of the operation were submitted to the Commission and the EUD for approval on 22 February 2011.


Projects Under ImplementationProjects Under ImplementationAwarded Contracts under 4 operations1 Contracts is Finalized 6 Contracts are being Implemented

01-Strengthening of SMEs for Networking and Inter-Regional Cooperation (Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)

End Recipient of Assistance : UFT


Submission of


Forecast Notice

Procurement Notice

Signature of



13.04.2009 03.06.2009 04.02.2010 08.02.2011The contract is being

implemented.

Supply(500.000)

13.04.2009 03.06.2009 18.08.2010

LOT1&LOT2:

27.04.2011

LOT3: 20.04.2011

The contract is being implemented.


02- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van

End Recipient of Assistance : TOBB


Submission of


Forecast Notice

Procurement Notice

Signature of


Supply(477.930)

13.04.2009 05.06.2009 19.05.2010 07.01.2011 The contract is being implemented.


03-Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC

Type of Contract

(Budget €)

Submission of


Forecast Notice

Procurement Notice

Signature of


Study for Compliance Assessment

Audit

Service (71.150)

28.09.2010 04.02.201111.04.20

11

Compliance Assessment Team started to study in MoIT after the kick-off meeeting held in

RCP-CIC on 02.05.2011

Institutional Building for

the Implementatio

n

Service (6.092.960)

04.05.200904.06.20

0929.01.2010

06.12.2010


11stst Project Package Project Package Priority Axes Priority Axes 3:3: Technical AssistanceTechnical Assistance

04- Greater Anatolia Guarantee Facility End Recipient of Assistance : MoIT – DG for Internal Trade

Type of Contract

(Budget €)

Submission of


Forecast Notice

Procurement Notice

Signature of


Direct Grant Agreement

(32.000)

03.12.2009 ---------- ---------28.05.20

10


3rd 3rd Project Package Project Package Priority Axes Priority Axes 11: : Improvement of Business EnvironmentImprovement of Business Environment

FINALIZED CONTRACT


Signature of Contract Finalisation of Contract

Technical Assistance Roadmap for the establishment of the FCD

within RCP-CIC

Service (116.818)

24.06.2010 19 January 2011

11stst Project Package Project Package Priority Axes Priority Axes 3:3: Technical AssistanceTechnical Assistance

SSTATE OF PLAY TATE OF PLAY IIN SECOND N SECOND PROJECT PACKAGE PROJECT PACKAGE

SECOND PROJECT PACKAGE - STATE OF PLAY

1- Business Development Center2- Big partnership of small enterprises 3- Hazelnut Licensed Warehouse and Spot Exchange4- Strengthening the Infrastructure for Furniture Production5- Tea Research and Application Centre6- My Bee, My Honey, My Honeycomb

Name of Proposal Submission DateApproval

Date

26 . 10. 2010 23.11.2010

7- Activation of “Specialty Foods Cluster” in “GAP Region” 8- Sustainable Tourism Development 7- Activation of “Specialty Foods Cluster” in “GAP Region” 8- Sustainable Tourism Development

Location

VanTokat

GiresunKayseri

RizeOrdu

Ş.Urfa – İzmirMardin

Ş.Urfa – İzmirMardin

19.01.201108.02.201119.01.201108.02.2011

Rejected –15.04.2011 03.03.2011

Rejected –15.04.2011 03.03.2011

9- Establishment of Cereals Exchange and Licensed Warehouse 10- Hand-“Made in Hatay” 11- Establishment of a “CuF” for Industrial Forestry Products 12- Increasing Competitiveness of Middle Black Sea Region (TR83) 13- Impr. of the Shared Industrial Infr. of the Pistachio Pros.Sector 14- Establishment of a CuF for Furniture and Mechanics

Ş.UrfaHatay

KastamonuSamsun

SiirtAmasya

01.03.2011

04.05.2011n/a

18.04.2011n/an/an/a

15- Natural Stone Manufacturing and Marketing Support Centre16- Regional Industrial Design and Modelling Centre 17-Regional Industrial Collaboration in Cotton Fibre Manufacturing

BayburtGaziantepDiyarbakır

20.04.201113.05.201113.05.2011

n/an/an/a

Budget Total : 127.347.294 €

SECOND PROJECT PACKAGE – PLANNING

18- Enterprise Development Center19- Metal Products Laboratory20- Karatekin University – SETEM21- Marble Production Common Use Facility 22- FIKAP23- Red Pepper Cluster Initiative24- Enterprise Development Center25- Investment Promotion Center

18- Enterprise Development Center19- Metal Products Laboratory20- Karatekin University – SETEM21- Marble Production Common Use Facility 22- FIKAP23- Red Pepper Cluster Initiative24- Enterprise Development Center25- Investment Promotion Center

Name of ProposalEstimated

Submission Date

May – June 2011May – June 2011

Location

OsmaniyeSamsunÇankırıAmasyaGiresunK.Maraş

Sorgun – YozgatYozgat

OsmaniyeSamsunÇankırıAmasyaGiresunK.Maraş

Sorgun – YozgatYozgat

26- Enter prise Development Center27- Atatürk University – Technology Oriented Support Center28- Apricot Valley and Green Energy Storage Facility29 -Whey Powder Production Facility30- Yeniçam Shipyard CuF31- Enter prise Development Center

26- Enter prise Development Center27- Atatürk University – Technology Oriented Support Center28- Apricot Valley and Green Energy Storage Facility29 -Whey Powder Production Facility30- Yeniçam Shipyard CuF31- Enter prise Development Center

July- September 2011

July- September 2011

ElazığErzurumMalatyaTrabzonTrabzonK.Maraş

ElazığErzurumMalatyaTrabzonTrabzonK.Maraş

32- Winter Tourism Center33- Enterprenurship Consultancy Center34- Milk Processing CuF35- Olive oil CuF36 –Mount Pamuk Highland Tourism37- In the spring in Van38- Kommagene – Nemrut Tourism Development39- İshakpaşa Palace Tourism Promotion Project 40- Enterpreneurship Consultancy Center41- Aydınlar Tourism Promotion Project42 - Increasing the Regional Competitiveness in Kars, Ağrı, Ardahan and Iğdır

32- Winter Tourism Center33- Enterprenurship Consultancy Center34- Milk Processing CuF35- Olive oil CuF36 –Mount Pamuk Highland Tourism37- In the spring in Van38- Kommagene – Nemrut Tourism Development39- İshakpaşa Palace Tourism Promotion Project 40- Enterpreneurship Consultancy Center41- Aydınlar Tourism Promotion Project42 - Increasing the Regional Competitiveness in Kars, Ağrı, Ardahan and Iğdır

October – December 2011

October – December 2011

ArdahanBafra – Samsun

KarsG.Antep

IğdırVan – GevaşAdıyaman

AğrıBitlisSiirt

Kars, Ağrı, Ardahan, Iğdır

ArdahanBafra – Samsun

KarsG.Antep

IğdırVan – GevaşAdıyaman

AğrıBitlisSiirt

Kars, Ağrı, Ardahan, Iğdır

Budget – 150.000.000 € (est.)

SSTATE OF PLAY TATE OF PLAY IIN N THIRDTHIRDPROJECT PACKAGE PROJECT PACKAGE

THIRD PROJECT PACKAGE - STATE OF PLAY

MONITORING REPORT MONITORING REPORT AND MONITORING SHEETSAND MONITORING SHEETS

PROGRESS AT PROGRAMME LEVELPROGRESS AT PROGRAMME LEVEL

PROGRESS AT PROGRESS AT OPERATION/CONTRACT OPERATION/CONTRACT LEVELLEVEL

TENDERING/CONTRACTING PROGRESSTENDERING/CONTRACTING PROGRESS

FINANCIAL PROGRESSFINANCIAL PROGRESS

PROGRESS AT PROGRESS AT OPERATION/CONTRACT OPERATION/CONTRACT LEVELLEVEL

Declared eligible

expenditure to the NAO

34,322,163€

PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 1: Improvement of Business Environment (300.697.654€)

No of submitted/approved operations under Priority 1

PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 1: Improvement of Business Environment

No of operations by status under Priority 1

PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 2: Strengthening of Enterprise Capacity and Foster

Entrepreneurship (37.488.240€)No of submitted/approved operations under Priority 2

PROGRESS PROGRESS BY PRIORITY AXESBY PRIORITY AXESPriority 2: Strengthening of Enterprise Capacity and Foster

EntrepreneurshipNo of operations by status under Priority 2

ABSORPTABSORPTIION ON CAPACITY CAPACITY ((NN++3) 3) AND DAND DIISBURSEMENT FORECASTSSBURSEMENT FORECASTS

ALLOCATED BUDGET FOR RCOP

Year

EU Contribution (EUR)

National Contribution(EUR)

Total EUR

2007 41.900.000 7.394.118 49.294.118

2008 43.500.000 7.676.471 51.176.471

2009 54.800.000 9.670.588 64.470.588

2010 71.430.000 12.605.294 84.035.294

2011 88.020.000 15.532.941 103.552.941

TOTAL 299.650.000 52.879.412 352.529.412

EXPENDITURE FORECAST OF THE 1ST PROJECT PACKAGE

PROJECT TITLE 2010 2011 2012 2013 2014 2015

Total EUR (EU Cont.)

KOSGEB 0 0 6.446.033 3.126.051 873.191 1.133.333 11.578.608

TUBITAK 0 0 0 2.493.372 14.787.210 180.333 17.460.915

TDZs 0 0 12.277.138 6.264.322 477.214 0 19.018.674

MoCT 0 0 1.925.821 4.590.816 692.708 61.242 7.270.587

TOBB 0 1.681.241 2.975.000 2.465.000 0 0 7.121.241

UFD 0 1.714.157 2.238.323 297.498 0 0 4.249.978

TA RCP-CIC (3.1-3.2) 59.577 1.861.061 3.159.823 3.060.616 499.800

178.500 8.819.377

TOTAL 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380

EXPENDITURE FORECAST OF THE 2ND PROJECT PACKAGE-1

PROJECT TITLE

2011 2012 2013 2014 2015

Total EUR(EU Cont.)

ORDU HONEY 0 1.620.311 5.482.329 590.137 0 7.692.778

RIZE TEA 0 982.135 6.475.611 670.454 0 8.128.201

VAN ISGEM 0 1.332.730 2.193.080 532.856 0 4.058.666

TOKAT KSS 0 926.795 4.000.677 391.003 0 5.318.476

KAYSERI ORAKAB 0 852.225 5.454.168 667.107 120.789 7.094.287

GIRESUN HAZELNUT 0 3.842.909 3.913.906 30.814 0 7.787.629

MARDIN TOURISM 0 2.239.298 3.565.140 805.517 0 6.609.954

TOTAL0 11.796.403 31.084.911 3.687.888 120.789 46.689.911

EXPENDITURE FORECAST OF THE 2nd PROJECT PACKAGE-2

PROJECT TITLE

2010 2011 2012 2013 2014 2015


1ST VAGON 0 0 11.796.403 31.084.911 3.687.888 120.789 46.689.991

2ND VAGON 0 0 6.656.259 30.605.748 3.227.263 0 40.489.270

OTHERS 0 0 13.000.000 55.000.000 12.920.739 80.920.739

TOTAL 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000

EXPENDITURE FORECAST OF THE 3RD PROJECT PACKAGE

PROJECT TITLE 2010 2011 2012 2013 2014 2015


GAGF 27.200.000 0 0 0 0 0 27.200.000

KOSGEB 0 13.600.000 00 0

0 13.600.000

TOTAL 27.200.000 13.600.000 0 0 0 0 40.800.000

TOTAL EXPENDITURE FORECAST OF THE PROJECT PACKAGES

PROJECT TITLE 2010 2011 2012 2013 2014 2015

Total EUR (EU Contribution)

1ST PP 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380

2ND PP 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000

3RD PP 27.200.000 13.600.000 0 0 0 0 40.800.000

TOTAL 27.259.577 18.856.459 47.474.800 96.988.334 79.245.274 14.594.936 284.419.380

DISBURSEMENT FORECAST AND N+3 GAPExpenditure Estimations (EU Contribution)

2010 2011 2012 2013 2014 2015 TOTAL

1st PP 59.577 5.256.459 29.022.138 22.297.675 17.330.123 1.553.408 75.519.380

2nd PP 0 0 18.452.662 74.690.659 61.915.151 13.041.528 168.100.000

3rd PP 27.200.000 13.600.000 0 0 0 0 40.800.000

TOTAL (per year) 27.259.577 18.856.459 47.474.800 96.988.334 79.245.274 14.594.936 284.419.380

TOTAL (cumulative) 27.259.577 46.116.036 93.590.836 190.579.170 269.824.444 284.419.380 284.419.380

N+3 ExpenditureRequirements (per year)

41.900.000 43.500.000 54.800.000 71.430.000 88.020.000 299.650.000

Pre-finance* 64.275.000 64.275.000

Expenditure paid and declared**(A.P. 64.275.000)

-22.375.000 21.125.000 75.925.000 147.355.000 235.375.000 299.650.000 299.650.000

N+3 Gap 49.634.577 24.991.036 17.665.836 43.224.170 34.449.444 -15.230.620

*It should be paid and declared to the EC by the end of 2017.**Figures also include the advance payment which is equal to 64.275.000€ .

INFORMATINFORMATIION ON ON ON TECHNTECHNIICAL ASSCAL ASSIISTANCESTANCE (TA) (TA)

ACTACTIIVVIITTIIESES

TA Operation (2007 TR 16I PO 003. 3.1. 01)Components of TA

OperationNames of Contracts State of Play Budget

(Euro)Component 1 Capacity building in programme and project level: training and support in management and implementation functions to the RCP – CIC and final recipients

Component 2Supporting the establishment of the RCP – CIC Finance and Contracts Department (FCD)

Service ContractTR07R3.01-01Technical Assistance on Institutional Building for the Implementation of RCOP

Under implementation stage 6.092.960

Component 3 Establishment of the MIS System within the RCP-CIC

Service contract TR07R3.01-02Technical Assistance on MIS for the Implementation of RCOP

Under preparation stageExisting ToR is under revison with Short Term Expert

1.743.500

Component 4Supply component

Supply contractTR07R3.01-10 Supply of IT Equipment for Management Information System

Under preparation stageExisting Market Research and Technical Spesification documents is under revision with Short Term Expert

251.310

Component 5Support for programme and operations monitoring and implementation (lump-sum)

Direct GrantCovering of transportation and accommodation charges of experts and staff who are on site visits, on the spot checks, kick off meetings, attending trainings including participation fee

Under discussion

Component 6Framework Contracts (lump-sum)

Framework contract Road map for the Establishment of the FCD within RCP-CIC

Finalised in 19th of January 116.818

Framework contract Study for Compliance Assessment Audit of MoIT

Under implementation stageKick off meeting on 2nd of May

71.150

GRAND TOTAL 8.275.738

TA Operation (2007 TR 16I PO 003. 3.1. 01)Main Activities of TA Project during period

December 2010 – May 2011

• Preparation of Inception Report

• Training Need Analysis of RCP-CIC including Internal Audit Unit of MoIT

• Delivery of training programme mainly for FCD staff

• Recruitment of 4 non key long term experts out of 6

• Recruitment of urgent short term experts (Trainings, Training Need Analysis, MIS, Accreditation)

• Preparation and revision of manuals, preparation of Accreditation

• Training Need Analysis for first and second project’s end recipients

• Preparation of workshop on project generation

TA Operation (2007 TR 16I PO 003. 3.1. 01)Main Activities of TA Project during period

May 2011 – November 2011

• Development of new project pipeline

• Training of RCP-CIC staff

• Training of first and second project package’s end recipients

• Interim evaluation of RCOP

• Support to accreditation process of Finance and Contracts Department

NEW INSTITUTIONAL SET-UP AND NEW INSTITUTIONAL SET-UP AND PREPERATIONS FOR ACCREDITATION OF PREPERATIONS FOR ACCREDITATION OF

FINANCE AND CONTRACTS DEPARTMENT FINANCE AND CONTRACTS DEPARTMENT UNDER RCP-CIC UNDER RCP-CIC

IPA Regulation (EC) No 1085/2006 IPA Implementing Regulation (EC) No

718/2007 Framework AgreementFinancing Agreement Prime Ministerial Circular 4.12.2009Ministerial Consent for RCOP-CIC 3 Dec

2007

Legal Environment

RCOP OS Institutional Set-up The Ministry of Industry and Trade (MoIT): OS

RCOP (Prime Ministerial Circular 4.12.2009 - 2009/18)Head of the Operating Structure is Deputy

Undersecretary of the MoIT. Within the MoIT, the functions of the Operating

Structure are carried out by the RCOP Coordination and Implementation Centre.

Tendering, contracting, payment, accounting and financial reporting for the projects under RCOP is delegated to CFCU for a transition period.

RCOP OS Institutional Set-up MINISTER

UNDERSECRETARY

Deputy Undersecretary(Head of Operating Structure)

Internal Audit

Regional Competitiveness Programme Coordination and Implementation Center (RCP-

CIC)(Head of Center)

Monitoring and Evaluation Department(Head of Department)

Quality Assurance and Control Department

(Head of Department)

Monitoring Division

Evaluation DivisionRisk Management Division Quality Assurance and

Control Division

Control Division

Administrative Services

Finance and Contract Department(Head of Department)

Implementation DivisionProgramming Division

Procurement Division

Publicity Division

TA&HR Division

Deputy Head of CenterDeputy Head of Center

Finance Division

Programming Department

(Head of Department)

Project and Contract Numbers of the RCP-CIC

* Following April 2012

Project Number Contract Numbers

Reponsible Ins.

1st PP 2nd PP 3rd PP TOTAL 1st PP 2nd PP 3rd PP TOTAL

CFCU 10 13 2 25 32 52 2 86

RCP-CIC

- 31 - 31 - 124 - 124

TOTAL 10 44 2 56 32 176 2 210

WLA and Human Resources

Existing Work Force

(Experts) Needed Work Force Difference

Monitoring Department

6 (Including 1 Head of Department + 1 LTE-Non Key) 6 0

Programing Department




Finance and Contract Department

37 (Including 1 Head of Department + 3 LTE-Non Key) 40 -3

Total Experts 62 65 -3

Existing (available) Work Force: 1 Head of Centre+ 2 Deputy Head of Centre + 4 Heads of Departments + 52 Experts + 4 Administrative Staff = 63 staff

Total Staff Needed (Expert) for the Centre: 65

Total Required Work Force (Expert) with:3


Hea

d o

f Cen

ter

Programming Department


Monitoring and Evaluation Department

Finance and Contracts Department

Programming DivisionProgramming Division

TA&HR DivisionTA&HR Division

Publicity DivisionPublicity Division

Control DivisionControl Division

Risk Management DivisionRisk Management Division

Monitoring DivisionMonitoring Division

Evaluation DivisionEvaluation Division

Finance Division

QAC Division

13

6

6

37

13

6

6

40

REGIONAL COMPETITIVENESS PROGRAMME COORDINATION AND IMPLEMENTATION CENTER


Implementation Division

Dep

uty

Dep

uty


Quality Assurance

and Control Division

4 Staff

Finance and Contract Department

Total 34 Staff + 3 NKLTE

Implementation

Division

7 Staff


17 Staff

Finance

Division

5 Staff

Civil Engineers (8)

Architect (1)

Electrical Engineers (2)

Mechanical Eng.(1)

Environmental Eng.(1)

Social Sciences (3)

Lawyer (1)

Civil Engineers (3)

Architect (1)

Electrical Engineers (1)

Mechanical Eng.(1)

Lawyer (1)

Management (3)

Economy (2)

Food Engineer (1)

Civil Engineers (1)

Mechanical Eng.(1)

Social Sciences (1)

Spatial Needs

Taking the fact that the tendering, contracting, payment and accounting procedures of totally 124 contracts will be carried out by the FCD following December 2011 in to

account;

Totally 7 Rooms for Tendering and 10 Rooms for office is needed.


Gradual Takeover of the Delegated Tasks

Preperations for Accreditation

PIMPOGAnnexes of POGAudit TrailsAccreditation Package (Inventory List and its

Annexes)Accounting SoftwareMIS ToR under PreperationTrainings and Coaching under TA Project

List of Trainings under TA Project Trainings delivered by the TAT from 15th of December up to now: Project Cycle Management Procurement (basics and practice) (PRAG, FIDIC Rules) Financial management, payment and accounting Advanced Training PRAG Services Advanced training PRAG Supplies Advanced training PRAG Works

Trainings to be Delivered by the TAT: Project and Contract management (basics) Advanced Contract Management for works (FIDIC)

Compliance Assessment AuditKick-off Meeting: 2nd of May 2011Meeting on findings of the Copliance Assessment Audit: 23rd of MayMeeting on our responses for the findings: 25th. of May

WORK PROGRAMME FOR THE COMPLIANCE AUDIT MISSION1st Mission Intervening Period (5 Weeks) 2nd Mission

1-28 May 29 May-3 July 4 July-23 July

1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12

1.

In order to ensure the continuity of the operations the Cooperation Agreement has to be extenden until the take over process completed.

- The Cooperation Agreement will be extended.

2.

A close cooperation and an effective working mechanism should be in place between the parties in order to avoid/overcome further delays.

- Regular meetings will be organised at senior management level- Contact points will be assigned

1.The OS should apply to the NAO with a satisfactory accreditation package

- Self-Assessment for the accreditation package

OS

2.The accreditation package should be assessed by the NAO services

- NAO Assessment of the accreditation package

NAO

1.An independent audit opinion must be provided.

- Agreement/contract/ToR will be prepared and concluded.

OS/NAO/ Auditors

2.All significant audit findings must be timely addressed.

- Action plan will be prepared and followed up.

OS/NAO

1.An accreditation act should be enacted by the NAO (based on a positive audit opinion)

- NAO acreditation act will be prepared NAO

2.The NAO should officially apply to the Commission for conferral of management powers

- Accreditation package will be compiled- Accreditation package will be sent to the EC via official CoM application letters

NAO

1.All audit findings must be timely addressed

- Action plan will be prepared and followed up.

OS/NAO

Q2 Q3 Q4Q1 Q2

Compliance Audit

Accreditation by the NAO

Verification Audit

CoM decision by the EC

ACTIONS TO BE TAKEN

2010RESPONSIBLE

BODY/UNIT

2011

OS/CFCU

Q3 Q4 Q1

Extension of the Cooperation Agreement

Application for Accreditation to the NAO

Action Plan Taking over Strategy

CONFERRAL OF MANAGEMENT AUDCONFERRAL OF MANAGEMENT AUDIIT T FOLLOW-UP OF THE DG REGIO FOLLOW-UP OF THE DG REGIO

CONFERRAL OF MANAGEMENT AUDIT FOLLOW UPCONFERRAL OF MANAGEMENT AUDIT FOLLOW UP

The audit mission was carried out from 29 November to 3 December 2010 and The audit mission was carried out from 29 November to 3 December 2010 and Auditors visited the RCP-CIC on 2Auditors visited the RCP-CIC on 2ndnd of December. of December.

•Draft Audit Report was received on 2Draft Audit Report was received on 255 February 2011 from the DG REGIO. February 2011 from the DG REGIO.

•The responses of the RCP-CIC were submitted to the NAO on 15 April 2011.The responses of the RCP-CIC were submitted to the NAO on 15 April 2011.

•Findings related with the MoIT refferred in the Report and our responses Findings related with the MoIT refferred in the Report and our responses can be summarized as follows : can be summarized as follows :

AREA

FINDINGS RELATED WITH THE

MoIT

RESPONSES OF THE MoIT

Internal audit framework

Lack of IPA related training

Internal Auditors of the Ministry have started to receive trainings within the scope of the TA project officially started on 15 December 2010. They have participated 6 training modules within this scope until the submission of our responses to the NAO. They are also going to participate next training modules.

Ability to work in English

Ability of working in English of Internal Auditors who are responsible for IPA Audits within the Ministry is enough to perform IPA Auditing. 2 Internal Auditors have gone to England for 12 months for education.

Insufficient Audit Plan (absence of risk analysis, not detailed audit activities, no training activities, and no follow-up procedures on audit findings)

Brief Internal Audit Plans for 2008-2010 and 2011-2013 were submitted to the NAO. Internal Auditors perform regular Audits within the Centre (RCP-CIC) regularly on the yearly basis. According to Internal Audit Plan for 2011, the follow-up Audit will be done in the June-July 2011 period.

AREA


MoIT


Irregularity Procedure

The irregularity procedure as it is described in the manuals of the IPA actors is not fully in line with the cooperation agreement

Although Zero Irregularity Reports had been sent to the CFCU directly upon request of the NAO by an official letter dated 15.04.2010, these reports are going to be sent directly to the NAO. (Last Zero Irregularity Report has been sent to the NAO, directly).

Continuity of the System - Cooperation Agreements

Extension of Cooperation Agreement

The extension of the Cooperation Agreement was realized on 31 December 2010.

AREA


MoIT


Staff/Workload

Timely recruitment and retention of IPA staff

According to the latest version of the WLA dated on 15 December 2010, the needed staff number was 33:(Total number of existing staff was 46.) In the last four months, this need has been decreased to 6. Revision of WLA is ongoing.

According to the final version of the WLA (revised according to the new institutional set-up in RCP-CIC), the needed staff number is 3:(Total number of existing staff is 63.)(Increase in staff number is 63-46=17)

PREPARATPREPARATIION OF MON OF MIID-TERM EVALUATD-TERM EVALUATIIONON

Composition of the Ad-Hoc Evaluation Committee

IPA Specific Bodies

1. NIPAC2. Strategic Coordinator3. Ministry of Labour and Social Security4. Ministry of Agriculture and Rural Affairs5. CFCU6. EUD

Sectoral Policy Making Public Institutions

7. Ministry of Culture and Tourism8. KOSGEB9. TÜBİTAK

National Level NGOs

10. TOBB11.TESK

Functions of the Ad-Hoc Evaluation Committee

• Ad-Hoc Evaluation Committee will be consulted during the process as member of the SMC through on-line surveys and interviews.

• Members of the Ad-Hoc Evaluation Committee will provide their comments about the Draft Interim Evaluation Report in written way.

• Members of the Ad-Hoc Evaluation Committee will participate in the Focus Group Meeting to be held at the end of July where the Draft Interim Evaluation Report will be discussed.

THANK YOU FOR YOUR ATTENTION

Ministry of Industry and TradeRegional Competitiveness Programme

Coordination and Implementation Centre

e-mail: [email protected] Web adress: ipaweb.sanayi.gov.tr

ipa.stb.gov.tr

regional competitiveness operational programme 8 th sectoral monitoring committee meeting 18 may...

Documents

procurement slide

rcop slide

project package os

monitoring sheets os

ankara slide

monitoring report

projects moct

under18 projects