register of technical projects and questionnaires in the basque statistical office
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EUSKAL ESTATISTIKA ERAKUNDEA INSTITUTO VASCO DE ESTADÍSTICA. Register of technical projects and questionnaires in the Basque Statistical Office. Authors : Marina Ayestarán Elena Goni Cristina Prado. Rome, July 10 th , 2008. What is EUSTAT?. - PowerPoint PPT PresentationTRANSCRIPT
Register of technical projects and questionnaires in the Basque Statistical
Office
Rome, July 10th, 2008
EUSKAL ESTATISTIKA ERAKUNDEAINSTITUTO VASCO DE ESTADÍSTICA
Authors: Marina Ayestarán Elena Goni Cristina Prado
What is EUSTAT?• An autonomous agency established by the Basque Statistical
Law of 1986.• Headquarters are located in Vitoria. Provincial offices are in
Bilbao, San Sebastián and Vitoria. • Some facts:
– Staff: 100– Statistical plans completed: 6 – Annual dissemination:
• Distribution > 10,000 publications• On average answers 500 petitions and 2,000 telephone requests• 1.130.000 users to web site and 4.000.000 access • Distribution of more than 140 press releases per year.
– Operations done by EUSTAT in 2008: 93 + 75 as a participant– Budget 2007: 12.127.000
Index:
1 Legal Framework
2 Decree of Technical Projects
3 Technical Project Model
4 Registry of Technical Projects
5 Documentation Data Base (Sharepoint)
6 Conclusions
1. Legal Framework
Legal Framework• Production of Quality Statistics based on
European quality– Establish a documentation procedure– Establish a continuous improvement plan – Establish a set of quality indicators for producing
statistics• Eustat competency to approve technical
projects on operations included in Statistical Plans and Programmes (art. 29 of the Statistics Law)
2. Decree of Technical Projects
Article 29 of the Basque Statistics Law
Aim• TP (Technical Project) approval procedure• Central Register of TPs and Questionnaires
Environment• Operations included in Statistical Plans
and Programmes
Definition• The document that systematically includes
all execution procedures for each phase of a statistical operation.
Production and approvalResponsible Entity Eustat Leadership
Report from Subdirection
Approval or Denial from Eustat
Entry and filing in the Central Register of TP and questionnaires
3. Technical Project Model
Technical Project: Aims
• Description of each phase of the survey and
its documentation
• Establish a set of quality indicators
• Establish a continuous improvement system
(revisions and updates)
Content (art. 4)1.-Definition, Aims and Dissemination
2.-Methodological Design
3.-Operation Execution Procedures
4.-Function and Responsibilities
5.-Quality Control Synthesis
6.-Computerization
1. Definition, Aims and Dissemination1.1 Definition and Aims
• General Objectives• Specific Objectives: Measurable goals,
quantitative or qualitative (by date, cost, satisfaction, …)– Associate the 7 quality factors – Measurable using Quality Indicators.
Quality Factors: examples of indicators• Relevance: Web visits per year: number• Accuracy: sampling error: %.• Opportunity and Timeliness: following the schedule• Accessibility and Clarity: Meta-information: yes or
no.• Comparability: series: yes or no. • Coherency: EUROSTAT Methodology: yes or no.• Thoroughness: Geographic: provinces, city.
1.2 Dissemination Framework• Basic: meets conceptual, territorial and seasonal levels of
desegregation predicted in Plans and Programmes.
• Synthetic: gathered from restrictions on levels of desegregation from basic dissemination. For example, Eustat webpage dissemination, Annual Statistics Report and Statistics Gazette.
• Specific: Regular institutional petitions
• Methodological: Methodology files on the web, methodology documents
1.2 Procedures for Dissemination Frameworks
• Procedures for Dissemination Frameworks:– Tables, graphics, texts …
• Procedures for preparing information for dissemination: – Describe how information is prepared for dissemination;
• Procedures for each type of dissemination:– description of each channel of dissemination and medium
(print, web, …)
2. Methodological Design2.0 Aim: To Describe the design process and
the procedures and documents that make up the design process.
Main sections:2.1 Scope: Population, Geography and
Periodicity2.2 Applicable documents2.3 Development: Concepts and Definitions,
Sampling design, Questionnaire design ...
3. Execution Procedures 3.1 Collecting information: the collection, coding and editing (field
work) phases. 3.1.4 DevelopmentDesign phase of the Basic Administrative DocumentDesign phase of the Basic Technical DocumentData Collection phaseTreatment, coding and recording phaseEditing phase
3.2 P. Tabulation and Imputation: statistical tabulation and analysis of collected data3.2.4 Development-Imputation phases-Tabulation phases
4. Functions and Responsibilities
4.1 Responsibility and staff
4.2 Work Schedule
4.3 Human Resources
4.4 Material Resources
4.5 Budget
5. Quality Control
5.1. Summary of quality indicators and procedures: Summary table of indicators that serve as a guide to reaching quality goals.
6. Computerization
Try to describe the process of computerization
Point of view from statistics expert
4. Register of Technical Projects and Questionnaires
Register Functions • Issues a certification for every entry• Issues requested certifications for
registered documents • Issues a certified copy of requested
documents. • Records modifications of technical projects
and registered questionnaires• Provides input to the guidelines for TPs
and questionnaires• Resolves any concerns of the Basque
Statistical Organisation
TP Register: Application• Aim:
– To store Technical documentation from the operation. – To generate administrative documentation related to the
entry of technical projects in the Register.
• Profiles to access: – Technical register (administrative profile),– Deputy Director (technical profile) – General Director.
• Flow chart of the application
DIRECTOR GENERAL
DIRECTOR GENERAL
SUBDIRECCIÓN DE COORDINACIÓN TÉCNICAREGISTRO TÉCNICO
PRESENTACIÓNDEL PROYECTO
ANALISIS DE LADOCUMENTACIÓN
SOLICITUDSUBSANACION SOLICITUD DE
SUBSANACIÓN DEERRORES
Con deficiencias
PROPUESTA DEDESISTIMIENTO
No subsanadosEN 10 DÍ AS
PROPUESTA DEDESISTIMIENTO
ELABORARINFORME
Subsanados
Sin deficiencias
DESISTIMIENTO
INFORMEPOSITIVO
RESOLUCIÓN
RESOLUCIÓNAPRO - DENE
RESOLUCIÓNDE DESISTIMIE ...
REGISTRO TÉCNICO
INSCRIPCIÓN
Si resolución positiva
CERTIFICADOINSCRIPCIÓN
INFORMENEGATIVO
ASIGNACIÓN DEPROYECTO -TÉCNICO
ADMISION ATRAMITE
NOTIFICACIONRESOLUCION
NOTIFICACIONINSCRIPCION
MODIFICACIÓNPROYECTOTECNICO
TOMA DE RAZONMODIFICACIÓN NOSUSTANCIAL
Modificación no sustancial CERTIFICADOMOD NO SUSTA
COMUNICACIÓNVIGENCIA
PETICIÓNCERTIFICADO
TOMA RAZONVIGENCIAPROYECTO
PREPARARCERTIFICADO
CERTIFICADOVIGENCIA
CERTIFICADO
NOTIFICACIÓNCERTIFICADO
EUSKAL ESTATISTIKA ERAKUNDEAINSTITUTO VASCO DE ESTADÍSTICA
5. Documentation Data Base (Sharepoint)
What is Sharepoint?
• Data base within the Sharepoint web environment
• Contains the Public Register: access for producers
• Other documents of interest for producers: methodological template documents …
6. Conclusions
Conclusions
• Slow to implement
• Leadership drive is fundamental
• Staff Awareness
• Usefulness of the Documentation Data Base